[00:00:01]
GOOD EVENING.TODAY IS THURSDAY, APRIL 16TH.
AND I'M GONNA CALL THIS SPECIAL MEETING TO ORDER.
UM, CAN I GET A ROLL CALL, PLEASE? FLORIS CO.
LOOKS LIKE WE HAVE ALL SEVEN HERE.
[II) Citizen Comment Period with City Council]
THE CITY COUNCIL WELCOMES OR WE'RE GONNA DO UP NEXT.CITY COUNCIL WELCOMES COMMENTS FROM CITIZENS.
THOSE WISHING TO SPEAK ARE ENCOURAGED TO SIGN IN BEFORE THE MEETING BEGINS.
SPEAKERS WILL BE PROVIDED WITH AN OPPORTUNITY TO SPEAK DURING THIS TIME PERIOD ON ANY AGENDA ITEM OR ANY OTHER MATTER CONCERNING CITY BUSINESS.
AND WE ASK THAT YOU OBSERVE THE THREE MINUTE TIME LIMIT.
ALRIGHT, UH, FIRST I HAVE HOWARD CONNELL.
GOOD EVENING, MAYOR COUNCIL, I WANNA SPEAK A COUPLE MINUTES ON THIS, UH, ISSUE HAVING TO DO WITH, UH, OVERCROWDING OF STAFF AND LOOKING FOR A, UH, A FACILITY FOR 'EM.
UM, YOU KNOW, I'M GETTING A LITTLE TIRED OF WATCHING THE CITY DRIVING INTO THE FUTURE WITH A ST.
CHRISTOPHER STATUE ON A DASHBOARD AND A RABBIT'S FOOT IN HER POCKET.
UM, HAVING SAID THAT, UH, ONE OF THE COUNCIL MEMBERS HERE ASKED ME, WE HAD A CONVERSATION ABOUT THIS, UH, $11 MILLION LANDFILL DOWN HERE.
AND I WAS ASKED IF I THOUGHT IT WAS NECESSARY, OR, OR IF IT WAS A WANT, AND, AND I SAID IT'S DEFINITELY NECESSARY.
THIS OFFICE SPACE THAT WE'RE TRYING TO, UH, SOLVE A PROBLEM WITH, THAT'S DEFINITELY NECESSARY.
BUT WHEN I LOOK AT EVERYTHING, I'M WONDERING WHY ARE WE ASKING FOR A FORENSIC AUDIT IF WE KNOW WHERE WE'RE AT? THE FACT IS WE DON'T KNOW WHERE WE'RE AT.
AND SO I'M GONNA STICK WITH MY ORIGINAL PREMISE AND SAY THAT I'M SUGGESTING THAT IN SIX MONTHS WE HAVE AN ELECTION COMING UP AGAIN AND THE SEATS ARE GONNA GET FILLED, ARE GONNA BE WHAT I CALL QUOTE UNQUOTE PERMANENT COMPARED TO WHAT THEY ARE NOW.
AND I THINK THE NEXT SIX MONTHS, THE CITY SHOULD USE IT TO DIG IN, DIG INTO THE CORE OF THE CITY, FIND OUT WHERE THE PROBLEMS ARE, WHERE WE'RE AT FINANCIALLY, AND THEN AT THE END OF SIX MONTHS, WHOEVER GETS ELECTED, WE'LL HAVE ALL THE, ALL THE PIECES OF THE PUZZLE IN FRONT OF THEM TO HAVE A PICTURE.
THEY WON'T HAVE TO GUESS, THEY WON'T HAVE TO MAKE A DECISION HOPING IT'S GONNA WORK AND FINDING OUT IT WAS WRONG, LIKE PERHAPS TEARING DOWN ON THIS BUILDING OVER HERE, WHICH IS A GREAT BUILDING SITE.
SO I JUST WANT TO ENCOURAGE RESTRAINT RIGHT NOW AND DIG INTO THE GUTS OF THE CITY AND FIND OUT WHERE WE'RE AT.
IT SEEMS TO ME THE ONLY THING THAT MAKES SENSE TO ME, SINCE WE'RE ASKING FOR THESE AUDITS AND, YOU KNOW, WHERE WERE THESE PEOPLE SIX MONTHS AGO? YOU KNOW, EVERYTHING IS DUMPED ON YOU AT ONE TIME AND WE'VE GOT TOO MANY NEEDS THAT HAVE TO BE ADDRESSED.
AND I THINK TO GO INTO A BLINDLY RIGHT NOW IS, UM, NOT A GOOD IDEA, UH, POLITICALLY OR MAYBE FINANCIALLY OR WHATEVER.
UM, THE FOUR CANDIDATES THAT THAT WON THEIR SEATS ALL CAMPAIGNED ON, UH, UH, INTELLIGENT DEVELOPMENT AND DECISIONS AND CUTTING COSTS AND, AND TIGHTENING THE BELT AND FIND OUT WHERE THE HECK WE'RE AT.
AND IT'S SCARY HEARING THINGS BEING THROWN AROUND UP HERE AND, AND GIVING THREE OPTIONS TO PICK FROM.
AND IF YOU ASK SOMEBODY A QUESTION, THEY HAVE NO ANSWER BECAUSE THEY JUST DON'T HAVE ANY ANSWER.
'CAUSE THEY DON'T KNOW WHAT INFORMATION THEY'RE DEALING WITH.
THANK YOU VERY MUCH FOR YOUR TIME.
GOOD EVENING, COUNCIL AND MAYOR, AND EVERYBODY.
AND I DON'T KNOW IF I CAN SAY THIS OR NOT,
UM, I KNOW THAT THERE HAS TO BE THE COUNCIL APPOINTS SOMEBODY IN PLACE OF THE CITY MANAGER, AND I JUST WANTED TO MAKE A SUGGESTION OF WHO I THOUGHT WOULD BE A GOOD APPOINTEE.
SO STOP ME NOW IF I CAN'T SAY THAT.
BUT I THINK WHERE WE'RE AT, AND IT'S NOT AGAINST ANYBODY, WHOEVER YOU'RE THINKING, BUT MR. PEREZ WOULD BE PERFECT.
[00:05:02]
HE HAS BEEN HERE LONG.HE KNOWS THE CITY, HE KNOWS THE FINANCES, AND YOU HAVE BUDGET COMING UP.
AND I WAS ALWAYS TAUGHT BEFORE YOU CROSS THE BRIDGE, YOU MAKE SURE IT'S STURDY AND YOU HAVE THE RIGHT BRACES.
YOU NEED TO MAKE SURE THAT BRIDGE HOLDS.
SO I THINK SOMEBODY THAT'S BEEN HERE SO LONG AND KNOWS THE CITY SO WELL, I THINK HE SHOULD BE APPOINTED.
AND THAT'S MY OWN OPINION THOUGH.
THE BOOK, THE CHILDREN'S BOOK, ENTITLED THE GIVING TREE, IS A POIGNANT STORY ABOUT FRIENDSHIP AND HAVING A PURPOSE.
THE TREE AND THE BOY INTERACT THEIR WHOLE LIVES, AND THE STORY ENDS WITH THE OLD TREE, NOW ONLY A STUMP PROVIDING A PLACE FOR THE NOW TIRED OLD MAN TO SIT AND REST.
HAVING EACH OTHER MAKES THEM BOTH HAPPY.
I MOVED TO KYLE TO BE NEAR MY CHILDREN AND GRANDCHILDREN.
I HAD RETIRED AND MY MOTHER, FATHER AND BROTHER HAD ALL PASSED AWAY.
MY FUTURE WAS CLEARLY IN TEXAS.
I WANTED TO FOSTER THAT SPECIAL BOND BETWEEN A GRANDMOTHER AND HER GRANDCHILDREN.
I NEEDED TO STILL HAVE PURPOSE.
I ARRIVED IN KYLE KNOWING NO ONE.
I FELT LIKE I HAD MOVED TO THE MOON.
I WAS DETERMINED TO BUILD A MEANINGFUL LIFE FOR MYSELF.
THANKFULLY, I WAS INVITED TO THE SENIOR CENTER, WHICH QUICKLY BECAME MY LIFELINE.
WITH THE BEGINNING OF NEW FRIENDSHIPS AND OPPORTUNITIES, I FOUND THAT MOVING TO KYLE TO BE YOUR GRANDCHILDREN IS AN OVERWHELMINGLY COMMON THEME.
THE SENIOR CENTER PROVIDES AN ANCHOR FOR ME AT THIS STAGE IN LIFE.
RETIRING AND MOVING IS CHALLENGING FOR MANY REASONS, AND ONE IS DEVELOPING A WHOLE NEW SET OF FRIENDS.
AT THE SENIOR A CENTER, I'M ABLE TO FELLOWSHIP WITH MY FRIENDS AND USE MY TALENTS AND ABILITIES TO SERVE OTHERS.
IT'S NOT JUST ABOUT THE OPPORTUNITIES FOR EXERCISE, LEARNING AND EATING MEALS TOGETHER.
IT'S ABOUT SHARING OUR JOYS, OUR CHALLENGES, OUR SORROWS, AND OUR GRIEF.
IT'S ABOUT FINDING THAT SUPPORT GROUP, THAT SENSE OF FAMILY AND COMMUNITY WE ALL CRAVE.
IT'S ABOUT VOLUNTEERING TOGETHER TO SUPPORT A MEANINGFUL VARIETY OF EVENTS THAT BOOST OUR MENTAL HEALTH.
AS BEING HOME ALONE CAN BE QUITE OVERWHELMING.
IT'S ABOUT STILL HAVING PURPOSE.
TEXAS CONTINUES TO BE A POPULAR PLACE FOR SENIORS TO RELOCATE, YET OFTEN FACING CHALLENGES, NAVIGATING BENEFITS AND SERVICES, AND LOOKING FOR NEW DOCTORS.
I'M THANKFUL TO SERVE ON THE BOARD ON AGING AS WE ATTEMPT TO IDENTIFY THE SENIOR COMMUNITY'S NEEDS.
SENIOR CITIZENS STRENGTHEN COMMUNITIES BY VOLUNTEERING, SHARING EXPERTISE, MENTORING, FOSTERING CULTURAL RICHNESS, AND ENHANCING COMMUNITY DIVERSITY.
WE SHOP, WE VOTE, WE DRIVE ECONOMIC STABILITY THROUGH HOME OWNERSHIP, SENIOR LIVING SERVICES, AND STABLE TAX CONTRIBUTIONS.
DON CONLEY WORKS TIRELESSLY AS A VOLUNTEER WITH THE SENIOR CENTER TO PROVIDE PROGRAMMING THAT ADDRESSES OUR PHYSICAL AND MENTAL NEEDS.
AND IT IS VITALLY IMPORTANT THAT THE CITY SUPPORTS HER EFFORTS.
I'M ASKING THE MAYOR AND COUNCIL TO RECOGNIZE, PRIORITIZE, AND SHOW WITH YOUR ACTIONS THAT YOU VALUE THE SENIORS OF KYLE.
WE WANT TO CONTINUE TO HAVE PURPOSE TO THE VERY END OF OUR LIVES, SLIDING INTO HOME PLATE TIRED, EXHAUSTED, AND JOYFUL FROM A LIFE WELL LIVED.
PLEASE HELP US MEET THAT GOAL.
UH, MY NAME IS SARAH KIN AND I SERVE ON YOUR PLANNING AND ZONING COMMISSION.
AND I'M HERE TONIGHT TO SPEAK ABOUT ITEMS EIGHT AND NINE.
I SHARE COUNCIL'S GOAL OF WANTING TO ENSURE THAT OUR BOARDS AND COMMISSIONS FUNCTION WITH PROFESSIONALISM AND WITH MUTUAL RESPECT.
I THINK THAT'S A, A VERY REASONABLE EXPECTATION, AND I UNDERSTAND THE CONCERNS THAT BROUGHT FORWARD THESE ITEMS IN THE FIRST PLACE.
UH, THAT SAID, I DON'T BELIEVE THAT ASKING THE CITY MANAGER TO DEVELOP A FULL CODE OF CONDUCT IS THE RIGHT TOOL TO, UH, RESPOND TO THIS.
AND I'LL UNPACK WHY I FEEL THAT WAY.
UM, FIRST OF ALL, THE VOLUNTEERS WHO SERVE THE, THE CITY OF KYLE, UM, ALREADY MEET A VERY HIGH STANDARD IN MY EXPERIENCE.
SO SPEAKING ABOUT THE PLANNING AND ZONING COMMISSION OVER THE LAST FEW YEARS, THERE'S ALWAYS BEEN A, UM, A CULTURE OF PREPARATION, OF GOOD FAITH, OF RESPECT FOR THE PROCESS.
[00:10:01]
A FORMAL CODE IS GONNA SIGNAL THAT THIS BODY WHO APPOINTS PEOPLE, DOESN'T EVEN TRUST THE PEOPLE THAT THEY'RE APPOINTING TO DO THE JOB PROPERLY.SO I THINK THAT'LL DISCOURAGE PEOPLE OF HIGH QUALITY FROM WANTING TO, UH, PURSUE THESE OPENINGS WHEN THEY COME AVAILABLE.
SECOND, THE, UH, THE SCOPE DESCRIBED IN THE DIRECTIVE IS VERY BROAD.
IT INCLUDES STANDARDS FOR PROFESSIONAL CONDUCT, PUBLIC COMMUNICATION, ENGAGEMENT WITH RESIDENTS, COLLEAGUES, STAFF COUNCIL PLUS ENFORCEMENT, PLUS REMOVAL PROCESSES, DEVELOPING ALL OF THAT WILL TAKE A REAL AMOUNT OF STAFF TIME.
AND I THINK THAT THAT TIME WOULD BE BETTER SPENT ON TASKS THAT ARE GOING TO DIRECTLY SERVE THE RESIDENTS OF THE CITY OF KYLE.
THEN THERE'S ALSO THE MATTER OF REGULATING PUBLIC SPEECH.
I'M SURE THERE'S FIRST AMENDMENT WORMS IN A CAN THAT ARE WAITING TO COME OUT.
I DON'T KNOW ANYTHING ABOUT IT.
BUT, UH, DO WE, DO WE WANNA TAKE THAT ON? SO WHAT I WOULD OFFER AS AN ALTERNATIVE, RIGHT NOW, THE ITEM ALREADY HAS A, A LINE ABOUT A REMOVAL PROCESS.
AND I THINK THAT'S WHAT THE FOCUS OF YOUR ACTION SHOULD BE IF YOU HAVE A CLEAR DOCUMENTED PROCESS TO REVIEW, AND IF NECESSARY, REMOVE SOMEONE WHOSE ACTION FALLS WELL OUTSIDE THE SCOPE OF WHAT'S REASONABLE AND ACCEPTABLE.
I THINK THAT THAT'S, UH, A REASONABLE TOOL FOR Y'ALL TO PURSUE THAT DOESN'T LAYER NEW POLICY ONTO ALL OF THE VOLUNTEERS WHO ARE CURRENTLY SERVING KYLE WITH SO MUCH DIGNITY AND, AND PASSION AND CARE.
SO, UM, THANK YOU FOR YOUR SERVICE AND FOR YOUR CONSIDERATION.
UM, NEXT I HAVE KENNETH ROCHA.
WE'LL, WE'LL BUILD UPON THE SUCCESSES THAT YOU WERE ABLE TO, UM, I SAY WE AS A COMMUNITY AS WELL AS THE STAFF THAT YOU WHOLEHEARTEDLY SUPPORT AND THAT LOOK UP TO YOU AND THE LEADERSHIP YOU PROVIDED.
SO, BEST OF LUCK, UM, AS A PUBLIC SERVANT FOR OVER 20 YEARS.
UM, I'VE BEEN ASKED TO WORK OUT OF A BROOM CLOSET, LITERALLY WITH JANITORIAL SUPPLIES IN THE SAME ROOM.
UM, I'VE BEEN ASKED TO WORK OUT OF TEMPORARY BUILDINGS.
I'VE EVEN GONE TO, IT IS EVEN GONE TO A PART WHERE WE WERE TOLD THERE IS NO SPACE FOR YOU INSIDE A BUILDING TO WORK OUT OF YOUR CITY ISSUED VEHICLE AND OR PERSONAL VEHICLE EMOTIONALLY.
BUT THIS IS WHERE LEADERSHIP COMES IN.
WE KNEW THAT IT WAS TEMPORARY.
WE KNEW THAT SOMEBODY HAD OUR BACK IN PURSUING A SUITABLE SPACE.
BUT KNOWING THAT IT WASN'T JUST ABOUT HOW KENNETH ROCHA FELT THAT THERE'S AN ENTIRE COMMUNITY THAT IS IMPACTED BY THAT DECISION, WHEN COVID HAPPENED, EVERYBODY HAD TO CHANGE.
AND, BUT WHAT WE REALIZED WAS THERE'S HYBRIDS, UM, WORK SCHEDULES, THERE'S TELEWORKING OPPORTUNITIES, AND I BELIEVE SOME HAVE ALREADY TAKEN PLACE HERE IN KYLE.
UM, AND I'M CONFIDENT THAT THE CITY OF KYLE AND Y'ALL HAVE THE OPPORTUNITY TO ENSURE THAT THOSE TELEWORKING OPPORTUNITIES ARE IN PLACE FOR STAFF TO DEMONSTRATE YOUR SUPPORT FOR THEM, BUT UNDER ALSO UNDERSTANDING THAT A MILLION DOLLAR DECISION, TEMPORARY DECISION TODAY AFFECTS MAYBE WHAT WE COULD DO IN THE FUTURE.
UM, AND SO AS A PUBLIC SERVANT, I I I WANTED TO ALLOW Y'ALL TO RECOGNIZE THAT WE SEE THAT, UM, I DON'T SPEAK FOR CITY OF KYLE STAFF, BUT AS A STAFF MEMBER THAT'S BEEN TOLD AND BEEN PLACED IN THOSE SERIOUS, UM, DIFFERENT SCENARIOS, WE RECOGNIZE IT, UH, REGARDING, UH, THE UNIFIED DEVELOPMENT CODE REWRITE, WE ARE AT A KEY POINT IN OUR CITY.
WE CAN MOVE KYLE FROM A MODEL OF GROWTH AT ANY COST TO PROGRESS THROUGH PRODUCTIVITY.
PLEASE DON'T PUT THE TAXPAYERS ON THE HOOK FOR MILLIONS TO FINANCIALLY SUPPORT MORE DEBT.
WE NEED RESIDENTIAL STANDARDS THAT DON'T SACRIFICE THE ABILITY TO BUILD DIVERSE HOUSING TYPES.
WE NEED DEREGULATION THROUGH OUR CODE.
THIS WAY WE CAN ALL FOCUS ON RIGHT SIZING OUR STREETS, BUILDING PARKS FOR OUR FESTIVALS, SUPPORTING THE LIBRARY PROGRAMS, AND ENSURING WE HAVE WATER FOR THE FUTURE.
THOSE ARE ALL THE COMMENT FORMS I HAVE.
IS THERE ANYBODY ELSE I WOULD LIKE TO SPEAK? ALL RIGHT.
MY NAME IS DAWN CONLEY AND, UM, I'M WEANING THIS, BUT I THINK THE BEAUTY OF HAVING CITY COUNCIL
[00:15:01]
IS THAT IT'S NOT POLITICIANS.AND WITH THAT IT'S PEOPLE THAT ARE COMMON THAT COME HERE WITH DIFFERENT TALENTS AND DIFFERENT WANTS AND DESIRES TO MAKE KYLE BETTER IN THE CITY THAT THEY SERVE.
AND, UM, I THINK WHAT HAPPENS IS THAT BECAUSE OF THE COMMON PERSON THING IS WE FORGET HOW TO SPEAK OR INTERACT IN A DIFFERENT MANNER.
AND, UM, JUST LIKE TEACHERS AND OTHERS, WE TAKE CLASSES THAT TALK ABOUT LIKE HOW TO REMOVE I FROM OUR COMMENTS OR HOW TO KNOW THAT I LOVE YOU, BUT REALLY LIKE NEGATES THE I LOVE YOU.
AND LIKE THESE WORD PLAYS TO HELP LIKE DEESCALATE OR GET YOUR POINT ACROSS IN A HEALTHY MANNER.
AND MAYBE A SUGGESTION WOULD BE BECAUSE Y'ALL ARE COMMON PEOPLE THAT JUST LIKE SEVERAL YEARS AGO, MAYOR MITCHELL WAS SAYING HE BOUGHT BOOKS TO HELP MAKE HIMSELF A BETTER MAYOR.
MAYBE ALLALL CAN INVEST IN LIKE A CLASS THAT WOULD BRING A PSYCHOLOGIST OR A SPEECH PERSON TO HELP Y'ALL ROUND OUT HOW YOU SPEAK TO ONE ANOTHER.
AND HOW DO YOU SPEAK TO THE PUBLIC? 'CAUSE I KNOW YOU HAVE TO TALK TO YOUR WORKERS AND THEY'LL TAKE WHATEVER, BUT IT COULD REALLY MAKE A DIFFERENCE TO GET YOUR POINT ACROSS, TO DEESCALATE THINGS, TO, TO JUST MAKE THINGS BETTER FOR YOU.
AND, UM, AND SO MY SUGGESTION AND WOULD BE HAPPY WITH MY TAX DOLLARS IS GIVE YOU GUYS THAT TIME TO TEAM BUILD AND LEARN, UM, THE BEAUTY OF SPEECH WHEN YOU THINK BEFORE YOU SPEAK AND, UM, AND KNOW HOW TO, UH, WORK TOGETHER IN A WAY THAT HAS A BEAUTIFUL LANGUAGE.
AND I APPRECIATE THAT YOU ALL ARE COMING FROM COMMONALITY AND ARE NOT POLITICIANS AND HAVE TO THINK CRAZY, BUT, UH, ARE HERE TO SERVE.
AND I'D LIKE TO SEE ALL THE SUCCESS AND, AND WORK TOGETHER.
SO MY, MY SUGGESTION IN THE LAST ONE MINUTES IS, AGAIN, MAYBE IF THERE'S TIME, I DON'T KNOW THE BUDGETING, BUT TIME FOR YOU GUYS TO SIT, NOT JUST FOR YOURSELVES, BUT GET A TEACHER AND, AND SPEAK ON THAT AND EVEN MAKE IT WHERE IT GOES TO BO UH, COMMISSIONS AND BOARDS.
AND THAT IF THEY HAVE TO SPEAK TO THE PUBLIC AND AMONG THEMSELVES, IT COULD BE HELPFUL FOR THEM.
'CAUSE THEY'RE JUST COMMON PEOPLE TOO THAT ARE SERVING.
UM, I THINK WE HAVE, IS IT ONE OR TWO? ALL RIGHT, UP NEXT I HAVE MICHAEL MCDONALD.
WELL, I WISH I WAS UP HERE SPEAKING ABOUT UNICORNS, CANDY AND PUPPETS, BUT I'M NOT, WE HAVE PROBLEMS HERE.
AND I BELIEVE AGENDA NUMBER NINE FOR THE, UH, TRYING TO, TO, UH, SQUELCH FREE SPEECH FOR, FOR CITIZENS IS WRONG.
YOU LET THIS THING IN AND WE CAN HAVE PROBLEMS. AND I THINK THAT'S WHAT'S GOING ON IS WE GOT, WE GOT SOME PEOPLE HERE THAT DON'T CARE THAT WE LET A TROJAN HORSE IN.
YOU'RE NOT GONNA STOP MY FREE SPEECH WHETHER I'M ON A COMMITTEE OR NOT.
I LIVE IN THE UNITED STATES OF AMERICA, AND I CAN SPEAK WHATEVER I WANT, EVEN IF IT OFFENDS YOU.
THERE'S MORE I WANNA SAY, BUT I'M GOING TO TEMPER IT A LITTLE BIT BECAUSE THIS REALLY UPSETS ME THAT WE HAVE THIS HAPPENING RIGHT IN OUR BACKYARD.
IT'S, IT IS, IT IS ABSOLUTELY TERRIBLE.
AS A COUNCIL MEMBER, YOU'RE GONNA HEAR THINGS YOU DON'T LIKE.
PEOPLE GONNA SAY THINGS YOU DON'T LIKE.
YOU KNOW WHAT? GROW THICK SKIN.
I DIDN'T, I DIDN'T MAKE ANY ONE OF YOU RUN.
AND YOU KNEW WHAT THE RISKS WERE.
YOU KNEW WHAT WAS GONNA HAPPEN.
SO KNOWING THAT YOU GROW THICK SKIN, YOU, YOU'RE GONNA, YOU'RE GONNA HAVE PEOPLE TELLING YOU THINGS THAT YOU DON'T LIKE AND DON'T RUN TO TIKTOK OR DON'T RUN TO FACEBOOK AND, AND START SCREAMING ABOUT WHAT SOMEONE SAID, DEAL WITH IT.
I WANNA SAY MS. ABDA HOWARD DID NOT MEAN WHAT YOU THINK HE'S HE MEANT.
AND YOU KNEW THAT TOO, JUST LIKE HE DID.
I THINK YOU, UP NEXT I HAVE STEPHANIE MCDONALD.
[00:20:05]
GOOD EVENING, MEMBERS OF COUNCIL, UM, ON ITEMS EIGHT AND NINE.I'M GLAD THIS IS BEING BROUGHT BACK.
UM, AS MY HUSBAND SAID, EVERYBODY KNOWS THAT THAT LAST MEETING, WELL THESE ITEMS WERE BROUGHT FORTH, BUT THE GENTLEMAN THAT SAID, I'M COMING AFTER YOU DID NOT MEAN IT AS A THREAT.
WE ALL KNOW THAT IT'S COMMON KNOWLEDGE.
WE HAVE RULES IN PLACE ALREADY FOR MEETINGS.
UM, COUNCIL MEMBERS OF PATAH WANTS TO CREATE NEW RULES, BUT SHE WILL NOT ADHERE TO THE RULES WE ALREADY HAVE.
BECAUSE YOU CANNOT ATTACK PERSONALLY ATTACK SOMEONE AND YOU CALL THE MAYOR A LIAR.
THAT'S NOT A PHYSICAL THREAT, BUT IT'S A PERSONAL ATTACK.
YOU WANNA HAVE RULES FOR OTHER PEOPLE, BUT NOT FOR YOURSELF.
SO I'M UNCLEAR ABOUT THE STATEMENT YOU MADE ON COMMUNICATING TO THE MEDIA, REPRESENTING THE CITY COUNCIL.
'CAUSE YOU'VE ALSO BEEN DOING THAT.
I DON'T KNOW IF YOU WANT THAT STOPPED.
IT'S, IT APPEARED THAT YOU DID.
BUT, UM, I'M GLAD ORIGINALLY WHEN THAT WAS BROUGHT UP, NOW IT'S BEEN KIND OF CHANGED ABOUT WHAT YOU'RE REALLY WANTING TO DO.
SO I'M GLAD IT'S BEING BROUGHT BACK UP AGAIN.
'CAUSE WE NEED TO KNOW EXACTLY WHAT COUNCIL MEMBERS ZAPATA WANTS, THE CITY STAFF, WHAT SHE WANTS TO DIRECT 'EM TO DO.
AND IT'S NOT THAT WE'RE, UH, AFRAID OF CURBING OUR FIRST AMENDMENT RIGHTS WHEN, UM, SHE'S SAYING THAT WE DON'T EVEN KNOW WHAT THEY'RE GONNA BRING FORTH.
YOU'VE GOT TO TELL THEM WHAT TO BRING FORTH.
YOU'VE GOT TO GIVE THEM AN IDEA THAT JUST, UH, IT CAN'T BE THAT BROAD.
SO, UM, YOU'VE STARTED ESCALATING, YOU'VE STARTED VISION IN THIS CITY AND ESCALATING IT.
AND I, I JUST REALLY WISH YOU'D BEHAVE LIKE A PROFESSIONAL.
IT, IT WOULD HELP OUR CITY A LOT MORE THAN TRYING TO DIVIDE US ON NUMBER SEVEN.
UH, AS HAS BEEN SAID, EXPERIENCE AND FINANCE WOULD BE GOOD.
AND LOOKING FOR AN INTERIM CITY MANAGER, WE'RE COMING INTO BUDGET SEASON AND I THINK IT'S GONNA BE A TOUGH BUDGET.
AND SO I THINK IT WOULD BE GOOD TO HAVE SOMEBODY THAT'S GOT BUDGET EXPERIENCE, UM, BOARD REQUIREMENTS.
SPEAKING OF RULES, BOARD AND COMMISSION REQUIREMENTS, STATE, YOU CANNOT SERVE ON TWO BOARD SIMULTANEOUSLY.
JAKE WEBB SERVES ON PNZ AS WELL AS COUNCIL COMPENSATION COMMITTEE.
THAT'S TWO BOARDS, TWO COMMITTEES.
SO I'D LIKE Y'ALL TO LOOK INTO THAT AND SEE WHY IT IS THAT WE HAVE RULES THAT WE'RE NOT FOLLOWING, AND YET WE WANNA CREATE NEW RULES.
AND THEN THE OFFICE SPACE FOR TRANSPORTATION PUBLIC WORKS.
PLEASE THINK THIS THROUGH THE COST OF LOCATION, SPACE, ET CETERA.
ALSO, I DROVE WITH MY MOM OVER TO THE NEW COMMUNITY CENTER, NOT THE SENIOR CENTER ANYMORE.
AND SHE EVEN SAID, I CAN'T BELIEVE WE'RE GONNA HAVE TO TURN IN HERE.
SO I HOPE YOU GUYS CAN MAKE TEMPORARY.
I DON'T KNOW WHAT YOU'RE, I PLANNING, I SAW IT, BUT I DIDN'T UNDERSTAND AT ALL.
UH, THE FIX FOR THE ROAD, WE'VE GOT TO GET THAT RESOLVED BEFORE THAT PLACE OPENS.
WE CANNOT HAVE SENIORS TURNING IN THERE.
IT'S A MUCH QUICKER ROAD THAN WHERE THEY'RE AT RIGHT NOW.
THANK YOU VERY MUCH FOR YOUR TIME.
WOULD ANYBODY ELSE LIKE TO COME AND SPEAK? SEE YOU.
I AM GOING TO CLOSE CITIZEN'S COMMENTS.
BRIAN, IS IT OKAY IF I, UM, I TALKED TO JULIE BAGS.
WE HAD A CUSTOMER, OR NOT A CUSTOMER, UH, SORRY,
WE HAD A, UH, EMPLOYEE APPRECIATION, UM, LUNCH TODAY, AND I GOT THERE AT THE TAIL END.
AND SO I JUST WANTED TO SAY A QUICK, LIKE, THANKS AND APPRECIATION.
AND SO JULIE WAS SWEET ENOUGH TO PUT THIS TOGETHER FOR ME.
UM, THIS AFTERNOON THE CITY HOSTED A LUNCHEON FOR ITS EMPLOYEES TO DEMONSTRATE APPRECIATION FOR THEIR SERVICE AND IMPACT ON OUR COMMUNITY.
THE LUNCH WAS CREATED BY AND FOR OUR CITY OF KYLE EMPLOYEES AND WAS ATTENDED BY STAFF FROM ACROSS THE CITY, INCLUDING STAFF FROM THE LIBRARY, PARKS, FINANCE, WATER, UTILITY, IT PLANNING, ENGINEERING, COMMUNICATIONS, 3 1 1, MUNICIPAL COURT, TRANSPORTATION AND PUBLIC WORKS, AND THE KYLE POLICE DEPARTMENT.
UM, THE CITY OF KYLE EMPLOYEES WORK DIRECTLY AFFECTS THE PUBLIC SAFETY, OUR INFRASTRUCTURE, UTILITIES, OUR PARKS, OUR LIBRARIES, AND OUR CENTRAL SERVICES.
AND MANY ARE BEHIND THE SCENE, BUT CRITICAL TO OUR COMMUNITY'S WELLBEING.
IT TAKES EMPLOYEES ACROSS ALL DEPARTMENTS AND ALL LEVELS TO SERVE OUR, OUR RESIDENTS.
DURING THE EVENT, THE CITY RECOGNIZED THOSE EMPLOYEES REACHING MILESTONE ANNIVERSARIES AND HAVE STAYED WITH THE CITY FOR AT LEAST FIVE YEARS AND UP TO 25 YEARS.
OUR EMPLOYEES ALSO SHARE A COMMITMENT BEYOND A JOB DESCRIPTION, ESPECIALLY DURING EMERGENCIES, HIGH DEMAND PERIODS AND TIMES OF CHANGE.
AND THEY REMAIN COMMITTED TO PROFESSIONALISM, RELIABILITY, AND PRIDE IN PUBLIC SERVICE.
I'D LIKE TO SAY THANK YOU FOR THE CHOICE OF PUBLIC SERVICE.
THEIR WORK MAKES THE CITY STRONGER, SAFER, AND MORE CONNECTED.
SO I DON'T KNOW IF ANYBODY ELSE WANTS TO SAY THANK YOU TO THEM, BUT, UM, I, I DROPPED BY AND THEY WERE OUTSIDE PLAY.
I GUESS THERE WAS LIKE A MAIN GAME OF HORSE,
[00:25:01]
LIKE THE BAG GAME GOING ON.AND SO HOPEFULLY, UH, NEXT YEAR WE CAN MORE PEOPLE CAN ATTEND IT AND JUST GIVE 'EM A BIG SHOUT OUT.
IT, IT WAS ON MY, MY CALENDAR AND UNFORTUNATELY, I, I BARELY MADE IT BACK INTO TOWN FROM WORK TO ATTEND THIS MEETING THAT I, I REALLY WANTED TO BE THERE.
UH, OUR, OUR STAFF IS, IS TRULY ONE OF OUR BEST ASSETS AND, UH, I CAN'T APPRECIATE 'EM.
I SAY ALL THE TIME THAT THEY MAKE US LOOK GOOD.
THEY, WE GIVE 'EM DIRECTION AND THEY TAKE THE FOOTBALL AND RUN WITH IT.
[III) Executive Session]
RIGHT.UM, SO WHAT WE'RE GONNA DO FOR THE MEETING, UM, BECAUSE THERE'S, THERE ARE PEOPLE HERE THAT I THINK WANNA, UH, SAY FOR PARTS OF THE AGENDA.
UM, BUT WE DO HAVE ATTORNEYS THAT WE'RE PAYING BY THE HOUR, SO WE'RE GONNA TAKE THEM BACK AN EXECUTIVE AND WE'RE GONNA TALK ABOUT WHAT WE NEED AND THEN WE'LL COME BACK OUT.
UH, WE HAVE A LONG, UH, EXECUTIVE WITH SEVERAL OTHER THINGS, BUT WE'RE GONNA DO THAT AT THE END SO WE DON'T MAKE YOU GUYS WAIT, SO WE'RE GONNA LEAVE, GO TO EXECUTIVE AND THEN COME BACK, HOPEFULLY, BRIEFLY.
THE CITY COUNCIL WILL NOW GO INTO EXECUTIVE SESSION TO DISCUSS AGENDA ITEMS. UM, ONE B AND C PURSUANT TO TEXAS GOVERNMENT CODE SECTION 5 5 1 0.0 7 1 5 5, 1 0.076, AND 5 5 1 0.089.
THERE WAS NO ACTION TAKEN IN EXECUTIVE AND THERE WILL NOT BE ACTION TAKEN NOW.
ALL RIGHT, WE'RE GONNA DO, SINCE YOU GUYS WERE VERY KIND ENOUGH, DID SARAH LEAVE? YOU GUYS WERE KIND ENOUGH TO STAY.
UM, AGENDA ITEMS, UM, EIGHT AND NINE.
I'VE SEEN A LOT OF PEOPLE WERE CONFUSED ONLINE, WHY THERE WERE TWO ITEMS THAT LOOKED EXACTLY THE SAME, BUT THEY WEREN'T.
SO HOW A RECONSIDERATION WORKS, WE FIRST HAVE TO TAKE A VOTE WHETHER OR NOT TO RECONSIDER A VOTE.
AND THEN FROM THERE WE TAKE, UM, WE TAKE UP THE ITEM AGAIN, IF IT PASSES, UM, IF WE DECIDE WE WANNA ASK MORE QUESTIONS OR WE WANNA APPROVE IT, THEN, THEN THAT'S NUMBER EIGHT.
AND THEN NUMBER NINE IS JUST TALKING ABOUT THE ITEM AGAIN.
[8) Reconsideration of the vote at the April 7th City Council Meeting to consider directing the City Manager to research and return to Council with a proposed Code of Conduct for members serving on City boards, commissions, and advisory bodies that establishes standards for professional conduct, public communication, and engagement with residents, colleagues, staff and Council, including enforcement mechanisms and a process for removal.]
SO NUMBER EIGHT, RECONSIDERATION OF THE VOTE AT THE APRIL 7TH CITY COUNCIL MEETING TO CONSIDER DIRECTING THE CITY MANAGER TO RESEARCH AND RETURN TO COUNCIL WITH A PROPOSED CODE OF CONDUCT FOR MEMBERS SERVING ON CITY BOARDS, COMMISSIONS, AND ADVISORY BODIES THAT ESTABLISHES STANDARDS FOR PROFESSIONAL CONDUCT, PUBLIC COMMUNICATION AND ENGAGEMENT WITH RESIDENTS, COLLEAGUES AND STAFF.STAFF AND COUNSEL, INCLUDING ENFORCEMENT MECHANISMS AND A PROCESS FOR REMOVAL.
ITEM PRESENTER, PRESENTER, COURTNEY GZA.
OKAY, SO DURING OUR LAST MEETING WHEN WE DISCUSSED THIS, UM, I ASKED COUNCIL MEMBER ZAPATA, LIKE IF SHE, WHAT THAT LOOKED LIKE TO HER, WHAT THOSE RULES LOOKED LIKE.
AND, UM, SHE COULDN'T GIVE ANY EXAMPLES AT THAT POINT.
AND THEN THE NEXT DAY, A CLARIFICATION WAS POSTED.
AND SO WITH THAT CLARIFICATION, UM, STATING THAT THE, SHE SAID THAT THE GOAL WAS TO ESTABLISH BASIC STANDARDS SUCH AS DECORUM, LIMITATIONS ON SPEAKING TO MEDIA AS A REPRESENTATIVE OF COUNCIL AND APPROPRIATE WORKPLACE BOUNDARIES WITH STAFF.
UM, I DON'T BELIEVE THE INTENT FOR THE ITEM WAS TO LIMIT ANYONE'S CONSTITUTIONAL RIGHTS.
HOWEVER, THE ISSUE'S NOT INTENT, IT'S JUST HOW BROAD THE DIRECTION TO STAFF WAS AND WHAT COULD ULTIMATELY COME BACK FOR APPROVAL.
AND SO SINCE THERE WAS ADDITIONAL GUIDANCE THAT WAS GIVEN BY MSTA, I FELT LIKE IT WAS IMPORTANT TO BRING THIS BACK SO THAT WE COULD HAVE A DISCUSSION OF WHAT THIS REALLY LOOKS LIKE.
AND, UM, IF WE WANT TO PROCEED FORWARD, GIVE BETTER, UM, DIRECTIONS TO STAFF ON WHAT WE WANT TO SEE.
UH, DOES ANYBODY HAVE ANY QUESTIONS? NOW WE, RIGHT NOW WE'RE JUST TALKING RECONSIDERATION.
DO WE WANNA RECONSIDER, DO WE WANNA GIVE BETTER DIRECTION? UM, SO ALL QUESTIONS SHOULD BE POSED TO THAT.
AND THEN IF WE DECIDE TO MOVE FORWARD, THEN QUESTIONS REGARDING THAT ITEM CAN BE BROUGHT UP AT THE NEXT AGENDA ITEM.
COUNCIL MEMBER, ADA, MY QUESTION IS GOING TO BE, CAN YOU PROVIDE ME ANOTHER EXAMPLE OF WHEN THERE WAS A, UH, COUNCIL ITEM BROUGHT FORTH IN WHICH IT WAS ALREADY LIKE A PREDETERMINED, PRE-PLANNED LIKE, IDEA OF WHAT EXACTLY WAS SUPPOSED TO HAPPEN? BECAUSE IF I'M REMEMBERING CORRECTLY, WHEN, UH, THERE WAS A, AN ITEM THAT YOU BROUGHT FORTH RELATING TO POSTING LIKE ALL OF THE RECEIPTS TO THE CITY WEBSITE, THERE WAS NO CLEAR DIRECTION ON HOW TO DO THAT BECAUSE THAT IS NOT THE JOB OF COUNCIL.
OUR JOB IS TO DIRECT STAFF TO BE ABLE TO RESEARCH THIS INFORMATION AND THEN BRING BACK TO US OPTIONS THAT WE THEN DISCUSS AND WE CAN EITHER CHOOSE TO DO OR NOT DO.
SO IF, IF I'M NOT UNDERSTANDING THAT CORRECTLY, IF YOU COULD REMIND ME OF ANOTHER TIME WHEN THAT WAS AN EXPECTATION PLACED ON A COUNCIL ITEM,
[00:30:02]
TYPICALLY WE DON'T, BUT THEY GO ACCORDING TO THE DIRECTION THAT WE GIVE THEM DURING OUR DISCUSSIONS.SO THAT'S INFORMATIVE FOR THEM TO KIND OF SEE WHERE OUR BRAIN IS GOING, WHAT WE'RE THINKING.
UM, AND IT'S NOT GIVING THEM SPECIFIC DIRECTIONS, BUT IT'S THE WORDS THAT WE DISCUSS, GIVE THEM FURTHER GUIDANCE.
I GUESS MY QUESTION IS, DO WE NOT THINK THAT STAFF DIDN'T UNDERSTAND IT LAST TIME? THEN IT'S VERY OVERLY BROAD.
UH, I, I WOULD LIKE TO SAY THAT I KIND OF APPRECIATED THE FACT THAT IT WAS BROAD BECAUSE I DIDN'T WANT STAFF TO BE MAKING THE, THE JUDGMENT DECISION ABOUT WHAT SHOULD BE INCLUDED.
I, IT WAS MY INTENTION THAT THEY WOULD DO RESEARCH, THEY WOULD LOOK TO SEE WHAT OTHER COMMUNITIES ACROSS TEXAS HAVE DONE, AND WHEN THEY SAY THEY, AND THEY WOULD BRING BACK WHAT THEIRS WERE, LET US POUR THROUGH THEM, AND WE COULD PICK AND CHOOSE WHAT WE LIKED, WHAT WE DIDN'T LIKE.
THAT WAY WE COULD HAVE, UH, A BASIS OR FRAMEWORK THAT WE COULD BUILD HOURS OFF OF.
UM, I, I DIDN'T, I DIDN'T THINK IT WAS APPROPRIATE TO GIVE STAFF A NARROW WINDOW TO WORK WITHIN.
'CAUSE I FEEL LIKE THAT'S OUR JOB TO DO IS TO TAKE THE BROAD AND NARROW IT DOWN TO WHAT WE WANT SPECIFICALLY.
ANY OTHER QUESTIONS, COMMENTS? OKAY, I'M GONNA START WITH MY COMMENTS.
UM, I DON'T THINK ANY OF THIS WOULD BE AN ISSUE EXCEPT FOR WHEN THE DISCUSSION HAPPENED ON FACEBOOK.
THERE WAS ACTUALLY DIRECTION THAT WAS SAYING THIS IS WHAT STAFF IS GONNA BRING BACK.
IT WAS LIKE INTERVIEWS WITH THE MEDIA AND I DON'T HAVE IT PULLED UP RIGHT NOW, BUT I THINK THAT'S FOR ME IS WHERE I KIND OF WAS LIKE, OKAY, WELL MAYBE I DIDN'T UNDERSTAND WHAT THAT DIRECTION WAS.
UM, AND SO I, I APPRECIATE THE FACT THAT WE'RE BRINGING IT BACK AND WE'RE ABLE TO TALK ABOUT IT BECAUSE I THINK EVEN, UH, MEMBERS AND VOLUNTEERS, BOARD MEMBERS AND COMMISSIONERS, THEY HAD, THEY WERE REALLY WORRIED ABOUT WHAT WAS GONNA BE BROUGHT BACK.
UM, AND IN, IN THE PRIOR POST IT WAS, IT WAS A MIX OF IMMIGRATION ISSUES VERSUS SAFETY ISSUES.
AND IT WAS JUST A, A CONVOLUTION OF ALL KINDS OF THINGS.
AND SO, I, I THOUGHT YOU WERE RIGHT.
COUNCIL MEMBER SATO, WHEN YOU SAID, WE DON'T KNOW WHAT STAFF IS GONNA BRING BACK, BUT THEN WHEN THERE WAS A POST SAYING, WELL, THIS IS WHAT'S GONNA COME BACK, THEN I THOUGHT, OKAY, LEMME LOOK IT UP BECAUSE, UM, I DON'T WANT ANYONE TO BE CONFUSED.
I THINK WHEN WE TALK ABOUT THINGS, UM, I, I WANNA BE VERY CLEAR BECAUSE I DON'T WANT ANYONE TO SEEM LIKE WE'RE OUT TO GET EACH OTHER.
AND SO MAKING SURE THAT, OOPS, SORRY.
YOU FELT LIKE THAT WAS NOT WHAT YOU VOTED ON, RIGHT? SO SPECIFICS, YEAH.
SO WHEN I'M READING IT ONLINE, I WAS LIKE, OH, I DIDN'T REALIZE THAT'S WHAT IT WAS THAT WE WERE VOTING FOR.
AND SO MAYBE THERE WAS A, A MISCOMMUNICATION ONLINE, UM, WITH WHAT WE WERE EXPECTING STAFF TO BRING BACK.
UM, AND I DON'T KNOW IF COUNCIL MEMBER GZA YOU HAVE IT BROUGHT UP.
UM, I GUESS I CAN ALSO SAY THAT I WAS ASKED TO PROVIDE CLARIFICATION AND I SIMPLY PULLED OUT CONTEXT OF OTHER EXAMPLES THAT CITIES HAD DONE.
AND I SAID, THESE ARE OPTIONS, BUT I NEVER SAID THIS IS SPECIFICALLY WHAT STAFF IS GOING TO BRING BACK BECAUSE I'M NOT ABLE TO MAKE THAT DETERMINATION.
AND THERE WAS, AND I USED THE EXACT LANGUAGE, BUT I'VE USED IN THE AGENDA ITEM AND I MERELY POINTED OUT THAT THERE ARE DOZENS OF OTHER CITIES WHO HAVE ITEMS LIKE THIS.
MAY I PRETEND TO BE US? OKAY, THANK YOU.
SORRY IF MY VOICE IS A LITTLE, I, WHAT DO WE HAVE ALREADY LIT? DO WE HAVE ANYTHING WRITTEN IN THE OUR BOARDS AND COMMISSIONS POLICY THAT ADDRESSES ANY KIND OF CONDUCT? I KNOW, I THINK IT HAS, A LOT OF IT HAS TO DO WITH ATTENDANCE.
CORRECT? LIKE AFTER A CERTAIN AMOUNT OF MEETINGS MISSED OR WHATEVER THAT YOU COULD BE CONSIDERED FOR REMOVAL.
UH, BUT WE DON'T HAVE ANYTHING THAT I, I BELIEVE 'CAUSE YOU AND I WORKED ON THAT, RIGHT? UH, A COUPLE YEARS AGO WHEN WE WERE BUILDING THE POLICY THAT IF I'M, IF I'M TRYING TO UNDERSTAND WHAT WE'RE DOING HERE IS THE PROFESSIONAL CONDUCT AND PROFESSIONAL COMMUNICATION, UH, REGARDING BOARDS AND COMMISSION MEMBERS.
UH, I, I JUST WANT US TO BE CAREFUL WITH THAT.
'CAUSE UH, IT IS SOMETIMES DIFFICULT JUST TO GET PEOPLE TO VOLUNTEER TO DO THESE BOARDS.
AND WHEN WE'RE TALKING ABOUT BOARDS, WE'RE TALKING ABOUT ALL OF THEM.
AND THAT INCLUDES KAYAK, WHICH IS THOSE HIGH SCHOOL KIDS.
SO ARE WE IMPLEMENTING THEM AS WELL? UM, SO, UH, I GUESS IT'S JUST A MATTER OF WHAT IT STATES IN THE BOARD'S, UH, POLICY ABOUT
[00:35:01]
DEMEANOR AND COMMUNICATION, UH, AND SO FORTH.BUT, UH, MAYBE THAT'S JUST WHAT, WHAT I'M TRYING TO UNDERSTAND WHAT, WHAT, WHAT ALL OF THIS IS FOR.
SO GOING BACK, UM, TWO THINGS THAT I DIDN'T UNDERSTAND THAT COULD BE BROUGHT BACK WAS, DO NOT SPEAK TO MEDIA TO REPRESENT THE CITY COUNCIL UNLESS OTHERWISE DISCUSSED AND AGREED, UH, DO NOT SOLICIT POLITICAL SUPPORT FROM STAFF AT WORKPLACE.
UM, NOW THERE IS A BE WELCOMING TO ALL SPEAKERS AND PROVIDE EACH WITH EQUAL PUBLIC HEARING TIME, BUT NONE OF THOSE WERE, I MEAN, I DON'T UNDERSTAND HOW THAT, THAT THAT'S WHAT WE KNEW THE, THE COUNT THE STAFF WAS GONNA BRING BACK BECAUSE, UM, IT WAS VERY MUCH A, WE DON'T KNOW WHAT'S GONNA COME BACK, SO WE DON'T KNOW IF THERE'S A FIRST AMENDMENT VIOLATION OR NOT.
BUT THEN WHEN I SAW, LIKE, DID THE DETAILED INFORMATION, I WAS LIKE, OH, I DON'T KNOW IF I AGREE WITH THAT.
AND I'M NOT SURE IF THAT'S WHAT COUNSEL REALLY NEEDED.
THEY WERE GONNA DIRECT STAFF TO DO.
WELL, IF YOU FINISH READING THE CONTEXT OF THAT, I MERELY JUST PULLED OUT EXAMPLES OF THINGS THAT COULD BE DONE, BECAUSE THOSE ARE WHAT EXIST IN OTHER CITIES.
SO IT WASN'T, THIS IS EXACTLY WHAT STAFF IS GOING TO BRING BACK.
IT WAS, THIS IS AN EXAMPLE OF WHAT HAPPENS.
UM, IT SAYS, THIS IS WHY I BELIEVE THIS ITEM SHOULD BE CON OH WAIT, LET'S SEE.
UM, MY GOAL IS, OKAY, THERE SEEMS TO BE A LOT OF CONFUSION ABOUT ULTIMATELY MISREPRESENTED WHAT ITEM THREE SIX BROUGHT TO DO.
THE AGENDA ITEM AS WRITTEN DOES NOT STATE ANYTHING ABOUT LIMITING FREE SPEECH.
AND I APPRECIATE THE MAYOR'S RESPONSE THAT IT IS WRONG TO ASSUME THAT STAFF WOULD BRING BACK ANY SUGGESTIONS THAT MIGHT DO SO IN MANY CITIES, THE CASE IS THAT THE CODES AND RULES ESTABLISH BARE MINIMUM STANDARDS, SUCH AS, UM, BUT IF THAT'S DIRECTION THAT WE WANNA GO, AND, AND I'M NOT DISAGREEING, I'M JUST SAYING IF THAT'S SOMETHING THAT WE WANNA DO, THAT'S NOT LANGUAGE THAT WAS IN, IN THE, IN THE ITEM OR THE MOTION.
CAN SOMEONE CLARIFY WHERE THAT'S NOT ADDRESSED? BECAUSE THE INTENT OF THE ITEM WAS TO BE BROUGHT AS SUCH.
AND I'M NOT GONNA SIT HERE AND BEG EITHER, IF Y'ALL DON'T WANT TO RECONSIDER THIS OR IF Y'ALL WANT TO RECONSIDER THE VOTE, THAT'S FINE.
I'M MERELY JUST TRYING TO SET SOME SORT OF GUIDEBOOK HANDBOOK, SOMETHING, BECAUSE FOR A LOT OF PEOPLE ALSO ENTRY ONTO BOARDS AND COMMISSIONS IS LIKE THE FIRST TIME THAT THEY ENTER PUBLIC SERVANT ENTRY.
AND SO IF YOU LOOK AT OTHER RULES OF PROCEDURE AND CODES OF ETHICS AND CODES OF CONDUCT THAT EXIST ACROSS THE STATE, A LOT OF IT IS ALSO JUST LIKE, HEY, THIS IS WHAT IT'S LIKE BEING A PUBLIC SERVANT.
LIKE, WELCOME TO THE CITY AND THESE ARE THE THINGS THAT WE PRACTICE.
THIS IS WHERE YOU CAN GO TO ASK FOR HELP.
THESE ARE THE DIFFERENT TYPES OF, UH, THINGS THAT WE'RE GOING TO EXPECT OF YOU.
THIS IS HOW WE REPRESENT OUR CITY, THESE ARE OUR VALUES.
SO I AM A LITTLE BIT CONFUSED AS TO, WELL, I THINK THERE'S ALREADY RULES IN PLACE.
UM, LIKE, I DON'T KNOW IF YOU'VE READ THOSE RULES FOR EACH OF THE DIFFERENT COMMISSIONS AND BOARDS, UH, AND THE OVERALL POLICY.
AND I THINK THAT'S SOMETHING ELSE THAT WE SHOULD CONSIDER IS MAKING SURE THAT WE'RE NOT, UM, SENDING STAFF BACK TO DO THINGS THAT THEY'VE ALREADY DONE.
AND I'M SURE THEY WOULD BRING BACK, HEY, THIS IS WHAT WE HAVE IN PLACE AND IT WOULDN'T TAKE THAT MUCH TIME, BUT JUST CONSIDERING THAT SOME OF THESE THINGS ARE ALREADY SET OUT, AND THIS IS, THIS IS NOT MEANT TO SAY NO, WE'RE NOT GONNA DO IT.
THIS IS JUST GIVING EVERYBODY AN OPPORTUNITY TO MAKE SURE THAT WE UNDERSTAND MOVING FORWARD WHAT WE'RE GOING TO DIRECT OUR STAFF TO DO.
COUNCIL MEMBER MCKINNEY, I I I FEEL LIKE THESE CONVERSATIONS ARE THE ONES THAT WE SHOULD HAVE WHENEVER THEY BRING BACK ALL THE OPTIONS.
THAT'S JUST, THAT'S MY UNDERSTANDING OF HOW THE PROCESS WORKS.
AND THAT WAS WHAT I WAS EXPECTING TO HAPPEN AFTER WE VOTED ON THIS.
AND SO THAT'S EXACTLY WHY IT'S BACK BECAUSE WHAT WE TALKED ABOUT WASN'T NECESSARILY WERE THE THINGS THAT WERE BEING SHARED ONLINE.
AND SO TO, TO MAKE SURE THAT THERE WAS A CONNECTION AND THAT, THAT WE KNEW WHAT WE WERE VOTING ON.
I, I, I THINK THIS IS A GREAT OPPORTUNITY TO SAY, YOU KNOW WHAT, WHAT, WHAT SHE MADE A MOTION ON IS EXACTLY WHAT WE WANTED.
AND SO WHATEVER IS POSTED ONLINE OR WHATEVER WAS DISCUSSED OPENLY, THAT'S THEN MAYBE IT HAS TO BE AN UNDERSTANDING WITH THE RESIDENTS THAT THAT IS NOT NECESSARILY WHAT IS GONNA BE BROUGHT BACK.
'CAUSE THE PEOPLE THAT WERE MOST CONCERNED WERE THE PEOPLE THAT VOLUNTEER WITH OUR CITY.
AND SO, I MEAN, RESIDENTS MATTER, BUT VOLUNTEERS WHO ARE DIRECTLY AFFECTED, THEY MATTER EVEN MORE.
SO, YOU KNOW, I WANNA MAKE SURE THAT EVERYBODY'S COMFORTABLE VOLUNTEERING.
I MEAN, THERE WAS A REAL CONCERN ABOUT THE FIRST AMENDMENT RIGHTS AND, AND WE MADE IT CLEAR DURING THAT MEETING.
WE CAN'T SAY THAT'S WHAT IT'S GONNA BE.
AND I DON'T KNOW IF ANYBODY'S ON BOARD FOR THAT.
AND SO, UM, MAYBE WHEN WE TALK TO STAFF, IF
[00:40:01]
WE DECIDE TO RECONSIDER IT, WE SPECIFICALLY SAY NO FIRST AMENDMENT RIGHTS VIOLATIONS.NOT THAT I THINK THEY WOULD BRING THAT BACK, BUT TO, TO GIVE PEACE OF MIND TO OUR BOARDS AND COMMISSION MEMBERS THAT HEY, WE ARE NOT INTERESTED IN THIS.
WE'RE NOT INTERESTED IN STIFLING YOUR FREEDOM OF SPEECH.
I, I THINK FOR ME IT WAS HAVING A FRAMEWORK THAT WE CAN BASE OFF OF FOR THAT ABSOLUTE WORST CASE SCENARIO WHERE WE'RE LIKE, OKAY, THIS IS BEYOND ACCEPTABLE AND LIKE, YOU'RE NO LONGER WELCOME AS A VOLUNTEER, LIKE
AND THAT SHOULD BEEN, YOU HATE TO, YEAH, YOU HATE TO IMAGINE THAT.
BUT THERE, THERE ARE SCENARIOS WHERE THAT HAPPENS.
I MEAN, RIGHT? IF IF, YOU KNOW, HAVING FORBID SOMEBODY THAT SAT ON OUR BOARD ALL OF A SUDDEN IS CHARGED AND CONVICTED OF CHILD MOLESTATION, LIKE I DON'T WANT THEM SERVING IN OUR CITY.
UH, I, I THINK THERE NEEDS TO BE A, A FRAMEWORK AND PROCESS THAT WE HAVE IN PLACE TO SAY, OKAY, THIS IS HOW WE REPLACE YOU.
AND THAT I THINK THAT'S GREAT INFORMATION.
I THINK PROBABLY STAFF WOULD NEED TO KNOW THAT.
AND 'CAUSE YOU'RE SAYING YOU'RE THINKING WORST CASE SCENARIO.
WHAT WAS, WHAT WAS GIVEN WAS KIND OF A BROADER SCOPE.
AND THEN WHAT WAS TALKED ABOUT WAS, UH, IT GOES EVEN BEYOND THAT, WHICH WAS, YOU KNOW, NO TALKING WHAT, WHAT YOU COULD SAY TO THE NEWS, AND I APOLOGIZE, I DON'T HAVE THE TIME FOR SOCIAL MEDIA LIKE I USED TO
SO I I'M COMPLETELY IGNORANT ABOUT THIS POST.
I HAVE NOT SEEN IT, NOT AWARE AT ALL OF WHAT YOU'RE TALKING ABOUT.
WELL, SHE JUST READ IT WORD FOR WORD AND I NEVER GAVE SPECIFIC DIRECTION.
OKAY, SO THE, THIS IS GO AHEAD.
UM, I, I'M VOTED IN FAVOR OF THIS AND, AND WILL CONTINUE TO DO SO.
AND THE REASON, UM, THAT I DO SO IS THAT I HAVE, YOU KNOW, FAIRLY EXTENSIVE EXPERIENCE WITH OUR BOARDS AND COMMISSIONS AND I REALIZE THAT PEOPLE COMING ONTO ONE OF OUR BOARDS OR COMMISSIONS RECEIVE VERY LITTLE TRAINING, VERY LITTLE DIRECTION.
IT'S KIND OF ALL, ALL ALL ON THE JOB TRAINING
UM, I THINK THIS IS AN EXCELLENT PLATFORM TO START THAT TRAINING.
I THINK WE NEED TRAINING FOR EACH OF THOSE BOARDS AND COMMISSIONS.
YOU KNOW, AS WE STARTED THE BOARD ON AGING, YOU KNOW, THAT WAS, THAT'S STILL AN ISSUE.
UM, PARKS AND REC, YOU'RE JUST THROWN IN AND YOU DON'T EVEN KNOW WHERE ALL THE PARKS ARE.
I MEAN, SO I THINK THAT WE NEED, THIS IS A, A, A BASIS AND I THINK IT WOULD BE HELPFUL.
UM, AND LIKE, UM, MARK SAID, I THINK THAT IT, UM, PEOPLE ARE COMING TO THESE BOARDS AND COMMISSIONS WHO HAVE NOT HAD EXPERIENCE WITH PUBLIC SERVICE.
AND IT IS DIFFERENT THAN JUST A COMMITTEE SOMEWHERE.
THE, THE BARS HIGHER AS IS WITH US AS WELL.
I MEAN, I VERY, WE GET ELECTED WITH VERY LITTLE GUIDANCE.
AND SO THAT IS PART OF IT IS LEARNING.
AND, UM, BUT I DON'T KNOW, UH, WHEN YOU SAY PROFESSIONAL CONDUCT, I MEAN, THERE ARE PEOPLE THAT, UM, THAT ARE ON BOARDS AND COMMISSION THAT FLAT OUT SAY, I'M A PROBLEM AND I NEED TO GO.
AND THEY HAVE A RIGHT TO SAY THAT I DON'T WANT.
I DON'T WANT ANYONE TO, TO SAY, HEY, YOU CAN'T, THAT, YOU KNOW, AS FAR AS DECORUM AND PROFESSIONAL CONDUCT, I WANT THEM TO BE ABLE TO SAY THAT.
I WANT THEM TO BE ABLE TO STAND AT THAT PODIUM AND TELL ME EXACTLY WHAT I'M DOING WRONG AND NOT BE AFRAID.
AND, AND SO I SAY THAT BECAUSE I WANT STAFF TO UNDERSTAND OUR LIMITATIONS WHEN WE SAY DECORUM, RIGHT? YOU CAN COME UP, YOU CAN USE YOUR FREEDOM OF SPEECH AND YOU CAN, I DON'T WANT ANYONE TO FEEL LIKE THEY'RE LIMITED.
AND SO ARE WE MAKING SURE WHEN THAT DIRECTION WAS GIVEN, THAT THAT STAFF UNDERSTANDS THAT WE'RE OKAY WITH THAT? MAYOR PORT DUBBI? YES, MA'AM.
UH, UH, I, I THINK MAYBE A LOT OF IT COULD BE JUST THE WORDING, ESTABLISHING STANDARDS FOR PROFESSIONAL CONDUCT VERSUS RESPECTFUL CONDUCT TOWARDS PUBLIC RESIDENTS AND SO FORTH.
'CAUSE UM, AGAIN, THESE ARE VOLUNTEERS, BUT THEY'RE ALSO APPOINTED BY US.
WE'RE ALSO THE ONES THAT GET, UH, UH, FORM OF A SALARY AND STIPEND.
SO IN A WAY WE HAVE A HIGHER LEVEL ON THAT END.
THESE ARE PEOPLE WHO COME IN, THEY GET INTERVIEWED, THEY ARE SELECTED, THEY'RE CHOSEN, AND THEN THEY ARE ALSO THEN NOMINATED AND THEY'RE THEN APPOINTED.
UH, SO I THINK AGAIN, IT COULD, FOR ME, IT JUST GOES BACK TO WHAT OUR BOARDS AND COMMISSIONS POLICY STATES AS FAR AS, UM, YOU KNOW, YOU KNOW, ATTENDING MEETINGS ON A REGULAR BASIS, UM, YOU KNOW, SHOWING RESPECTFUL, UH, CONDUCT TOWARDS EACH OTHER.
AND UH, AND YOU KNOW, IF YOU'RE GONNA, IF OF COURSE OBVIOUSLY YOU'RE GONNA HAVE SOMEBODY THAT'S GONNA SERVE ON THE PARKS BOARD, BUT THEN GOES BACK AND JUST TRASHES EVERYTHING ABOUT IT ON FACEBOOK ABOUT EVERYTHING, OH, I HATE STEEPLECHASE OR THIS, OR WATER LEAF.
YOU KNOW, IT DOESN'T KIND OF MAKE IT LOOK GOOD ON THAT END.
BUT, UM, AND THEN DO WE USE THAT AS WELL? THEY HAVE A FREEDOM OF SPEECH TO SAY WHATEVER THEY WANT,
[00:45:01]
BUT THEN THERE'S ALSO THAT CONFLICT OF INTEREST TO SAY, IS THIS PERSON SHOOTING DOWN OR SAYING NO TO THESE VOTES? BECAUSE MAYBE THEY JUST DON'T LIKE THAT PARK.OR MAYBE THEY WANT IT DIFFERENT.
BUT I, I, I WOULD JUST LOOK AT IT AS A DIRECTION FOR WHEN IT COMES TO THE BOARDS, TO LOOK AT WHAT THE POLICY STATES AS FAR AS JUST, UM, YOU THE BASELINE ON IT.
'CAUSE WE WILL, WE WANNA BE ABLE TO HAVE THEM CONTINUE TO SERVE.
AND IF WE START PUTTING THEM UP TO THIS REAL, REAL HIGH STANDARD OF WHERE WE'RE AT, YOU KNOW, MAYBE IT MIGHT, YOU KNOW, DETER SOME PEOPLE TO SAY, YOU KNOW WHAT, I DON'T WANNA BE PUT IN THAT SITUATION ON THAT END.
BUT EVERYBODY'S RESPONSIBLE FOR THEIR OWN LANGUAGE.
EVERYBODY'S RESPONSIBLE FOR THEIR OWN DEMEANOR.
UM, BUT IT MAYBE IT'S JUST A MATTER OF, UH, PUTTING A SPECIFIC TYPE OF RULES, UH, UH, IN JUST IN PLACE TO PLEASE BE ON YOUR BEST BEHAVIOR OR THINGS LIKE THAT IN THAT SENSE.
UM, IF WE WANNA TALK ABOUT IT.
I THINK IF WE WANNA GET INTO DETAILS, WE'RE GONNA HAVE TO DECIDE IF THERE, IF THERE'S GONNA BE A MOTION TO RECONSIDER TO BEGIN WITH AT ALL.
I WOULD LIKE TO MAKE A MOTION TO RECONSIDER THE VOTE OF THE APRIL 7TH CITY COUNCIL MEETING TO CONSIDER DIRECTING THE CITY MANAGER TO RESEARCH AND RETURN TO COUNCIL WITH A PROPOSED CODE OF CONDUCT FOR MEMBERS SERVING ON CITY BOARDS, COMMISSIONS, AND ADVISORY BODIES THAT ESTABLISHES STANDARDS FOR PROFESSIONAL CONDUCT, PUBLIC COMMUNICATION AND ENGAGEMENT WITH RESIDENTS, COLLEAGUE, STAFF AND COUNCIL, INCLUDING ENFORCEMENT MECHANISMS AND A PROCESS FOR REMOVAL.
I HAVE A MOTION BY COUNCIL MEMBER GOZA.
SECOND BY COUNCIL MEMBER HARRIS.
UM, CAN I GET A ROLL CALL VOTE PLEASE.
AND WHAT WE'RE VOTING ON IS JUST TO RECONSIDER I WAS GONNA SAY, CAN, CAN WE GET SOME CLARIFICATION OF WHAT WE'RE VOTING ON? SO WE'RE JUST VOTING ON NUMBER EIGHT, WHICH IS A RECONSIDER.
DO WE WANNA RECONSIDER THIS? BRING IT BACK? WE COULD APPROVE THE EXACT SAME THING AT THE END OF THE DAY WITH THE AGENDA ON ITEM NINE.
UM, BUT THIS IS JUST BRINGING BACK THE RECONSIDERATION ON THE DISCUSSION PART.
IF YOU CONSIDER BRINGING IT BACK, THEN WE CAN CLARIFY EVEN MORE ABOUT WHAT COUNCIL MEMBER, UH, SUBPATHS TRYING TO BRING FORWARD.
PLUS IF THERE'S ANYTHING THAT WE WANT TO TAKE OUT.
IS THAT WHAT WE'RE DOING? OKAY.
[9) Consider directing the City Manager to research and return to Council with a proposed Code of Conduct for members serving on City boards, commissions, and advisory bodies that establishes standards for professional conduct, public communication, and engagement with residents, colleagues, staff and Council, including enforcement mechanisms and a process for removal.]
YEP.NOW WE'RE GONNA GO BACK TO AGENDA ITEM NINE.
CONSIDER DIRECTING THE CITY MANAGER TO RESEARCH AND RETURN TO COUNCIL WITH PROPOSED CONDUCT.
CODE OF CONDUCT FOR MEMBERS SERVING ON CITY BOARDS, COMMUNI COMMISSIONS AND ADVISORY BODIES THAT ESTABLISHES STANDARDS FOR PROFESSIONAL CONDUCT, PUBLIC COMMUNICATION AND ENGAGEMENT WITH RESIDENTS, COLLEAGUES, STAFF AND COUNSEL, INCLUDING ENFORCEMENT AND MECHANISMS AND A PROCESS FOR REMOVAL ITEM, UH, PRESENTER.
ANA, I FEEL LIKE WE PUT THE CARD FOR THE HORSE BECAUSE WE'VE BEEN TALKING ABOUT IT THE LAST 15, 20 MINUTES.
I THINK IT WAS JUST A MATTER OF GO AHEAD.
WELL ALSO, I DIDN'T REQUEST FOR THIS ITEM TO BE BROUGHT BACK, SO I HAVE NOTHING ELSE TO ADD BECAUSE I THINK I'VE, I'VE STATED AND MADE CLEAR WHAT MY POSITION IS.
AND LIKE I SAID, I DIDN'T REQUEST FOR THIS, SO IT WAS JUST AS A SURPRISE TO ME TO OPEN UP THE AGENDA FOR TONIGHT'S MEETING TO SEE MY NAME ON IT.
I WAS LIKE, WHY IS MY NAME ON THE AGENDA? I DIDN'T BRING THIS BACK.
WELL, THEY KIND OF GO, THEY GO HAND IN HAND.
BUT I WASN'T GOING TO PRESENT ON IT BECAUSE I THINK IT'S VERY CLEAR I'VE STATED EVERYTHING THAT I COULD.
WELL COUNSEL, I MEAN MAYOR PROTO ABUSE WAS ABSENT, SO I AM KIND OF GRATEFUL THAT WE, WE GET TO TALK ABOUT THIS AGAIN 'CAUSE WE CAN GET HIS FEEDBACK AS WELL.
UM, SO DOES ANYBODY HAVE ANY QUESTIONS? IF, IF YOU DON'T MIND, SINCE WE, SINCE I WASN'T HERE, UNFORTUNATELY, UM, WE RECONSIDERED TO BRING THE VOTE BACK AND SO NOW IT'S BEEN BROUGHT BACK.
SO IT'S LIKE NOW IT'S NOW BROUGHT ON THE TABLE ONCE AGAIN AND, AND OUTTA RESPECT FOR ANY POSSIBLE CONFUSION, THE WAY I'M LOOKING AT IT.
AND OF COURSE WE'VE HAD SOME PEOPLE COME UP, UH, SPEAKING.
IS THERE ANYTHING THAT, THAT YOU, UH, COUNCIL MEMBER ZAPATA WOULD LIKE TO MAYBE, UH, ADD TO THIS OR TO CLARIFY I GUESS 'CAUSE OF, OF A, OF WHAT YOU POSTED ON SOCIAL MEDIA? UH, TO GIVE MORE OF A CLEAR DIRECTION LIKE YOU'RE SAYING OTHER CITIES DO THESE ITEMS MAYBE, UH, ADD SOME OF THAT IN THE VERBIAGE IN THE LANGUAGE? 'CAUSE IT, IT LOOKS LIKE FROM, UH, MAYOR FLOS KE SHE KIND OF AGREED TO GO WITH THAT, BUT THEN MAY HAVE SAID, WELL THAT'S NOT EXACTLY WHAT YOU'RE GOING AT.
BECAUSE AGAIN, WHEN WE GIVE OUR CITY STAFF DIRECTION, THEY, THEY NEED TO KNOW EXACTLY
[00:50:01]
116% WHAT WE'RE ASKING FROM THEM BECAUSE THEY, I'VE BEEN IN SITUATIONS WHERE WE'RE COMING UP WITH AGENDA ITEMS AND WE'RE JUST THROWING THINGS OUT THERE AND I'M LOOKING AT HER AND SHE'S LOOKING AT ROBERT AND WE'RE LOOKING AT DANIELLE AND WE'RE LIKE, WELL, WHAT ARE WE GONNA DO? YOU KNOW, WHAT THE STAFF DOES AND THE STAFF'S LIKE, I DON'T KNOW.YOU KNOW, WE'RE WORKING JUST AS CONFUSED AS YOU ARE.
IS THERE ANYTHING THAT YOU WANTED TO ADD TO WHERE IT WOULD GIVE STAFF, LIKE EX LIKE YOU, YOU SAID YOU HAD OTHER EXAMPLES OF OTHER CITIES.
WHAT, WHAT SOMETHING OF THE VERBIAGE THAT YOU, UH, WANNA RECOMMEND TO ADD TO THAT TO WHERE WE COULD GET THIS APPROVED ON THAT END? YOU KNOW, I THINK WE'RE MAKING A LOT OF ASSUMPTIONS ABOUT WHETHER OR NOT STAFF UNDERSTOOD.
UM, AM I ALLOWED TO JUST ASK WHETHER OR NOT BRIAN UNDERSTOOD MM-HMM
WHAT WE MEANT AT THE LAST VOTE? SURE.
SO WERE, WERE YOU, UH, DID YOU HAVE
LOOK AT OTHER CITIES THAT HAVE CERTAIN TYPES OF RULES ON THESE AND BRING YOU BACK, UH, OPTIONS FOR YOU TO CONSIDER AND, AND TO SHOW YOU HOW YOU COULD DO THAT UNDER THE, UH, UNDER THE LAW THAT PROTECTED FREE SPEECH, BUT ALSO PROVIDED, UM, SOME RULES OF DECORUM.
SO THOSE WERE THE THINGS THAT WE WERE, WE THOUGHT WE WERE ASKED TO DO AND WE'D BE HA I DON'T KNOW WHAT THOSE WOULD BE FROM THE TOP OF MY HEAD, BUT WE CERTAINLY COULD LOOK AT THOSE, BRING YOU BACK SOME EXAMPLES, CERTAINLY RUN IT THROUGH LEGAL COUNSEL AND LOOK AT HOW IT CAN BE DONE THE RIGHT WAY LEGALLY, BUT THEN BRING THAT BACK TO YOU.
THAT THAT'S WHAT WE UNDERSTOOD.
AND THAT WAS EXACTLY MY INTENT.
YOU, YOU'RE GONNA BRING BACK OPTIONS AND SO MY QUESTIONS WOULD BE OPTIONS FOR WHAT? AND THEN YOU SAID YOU ALSO STATED TO DO THAT, BUT I DON'T KNOW WHAT THAT IS.
THE ONLY WORD THAT I REALLY UNDERSTOOD WAS FIRST AMENDMENT.
AND SO, UM, I GUESS CLARIFICATION FOR THAT, WHEN YOU SAY BRING BACK OPTIONS, I GUESS I DON'T REALLY UNDERSTAND WHAT THAT, THAT'S FOR, UM, FOR, FOR ME, YOU KNOW, WHEN YOU TALK ABOUT CODE OF CONDUCT, UM, THAT MAKES ME NERVOUS.
AND SO WHEN YOU GUYS TALK ABOUT OPTIONS FOR CODE OF CONDUCT, I JUST WANNA MAKE SURE THAT WE'RE ON THE SAME PAGE AS FAR AS UM, LIMITING THAT SCOPE ONLY TO THEIR, UM, OFFICIAL CAPACITY, I GUESS I WOULD SAY.
BUT THAT, THAT WOULD CONFUSE ME TOO BECAUSE I DON'T KNOW ANY BOARD OR COMMISSIONER THAT HAS AN OFFICIAL PAGE.
AND SO IF WE SAY, HEY, BRING BACK A CODE OF CONDUCT FOR OUR BOARDS AND COMMISSIONERS AND YOU SAY, OKAY, WE'RE GONNA BRING BACK OPTIONS.
I THINK THAT'S VERY VAGUE AND THAT'S VERY BROAD.
WELL, I DON'T, I'M TALKING BRIAN, THE AGENDA ITEM ITSELF SAYS STANDARDS.
SO THAT'S WHAT THE OPTIONS WOULD BE, WOULD BE THE, THE STANDARDS FOR THOSE GIVEN THINGS.
THAT'S WHAT IT'S REFERRING TO.
COULD, COULD I HAVE YOU ANSWER THE QUESTION THAT I OPPOSED TO YOU? YEAH, I THINK THE, THE INTENT IS TO LOOK AT OTHER EXAMPLES OF POLICIES THAT HAVE BEEN PUT PUT IN PLACE LIKE THIS.
THIS IS, UM, I THINK AS COUNCIL MEMBER
WHAT ARE THE VARIATIONS THAT THEY HAVE IN THOSE POLICIES AND WHAT ARE THE OPTIONS THAT YOU HAVE AS A POLICY MAKING BOARD TO DECIDE HOW YOU WANT TO DRAFT THESE? THAT THAT'S WHAT WE'RE REFERRING TO.
I CAN'T SIT HERE TODAY TO TELL YOU WHAT THOSE DIFFERENT OPTIONS WOULD BE BECAUSE I DON'T KNOW.
BUT THAT'S WHAT THE RESEARCH WE WOULD DO.
AND THEN TO BRING THAT BACK TO YOU, UNLESS YOU MAKE THE DECISION OF UM, WHAT LEVEL OF OF POLICY DID YOU WANT TO HAVE, WHAT AREAS WOULD YOU BE COMFORTABLE WITH, WHAT AREAS WOULD YOU NOT BE COMFORTABLE WITH AND WHAT'S, UH, WHAT ARE THE RESTRICTIONS BY LAW THAT YOU HAVE TO, TO OPERATE UNDER THOSE, THAT WOULD BE THE TYPE OF REPORT WE WOULD BRING BACK TO YOU.
UM, SO THAT'S WHAT I'D UNDERSTOOD.
BUT AGAIN, WE ARE HERE TO TAKE WHATEVER DIRECTION YOU HAVE FOR US.
IF THAT'S NOT WHAT YOU WANT US TO DO, PLEASE INDICATE WHAT IT IS THAT YOU'D LIKE US TO DO.
AND, BUT FOR EXAMPLE, COUNCIL MEMBER MCKINNEY WAS LIKE WORST CASE SCENARIO FOR REMOVAL.
SO I JUST DON'T WANT YOU GUYS WORKING ON SOMETHING WHERE IT'S LIKE YOU GIVE US THREE OPTIONS OF REMOVAL IF SOME OF US EXPECTED IT TO BE WORST CASE SCENARIO DOES.
IS THAT HELPFUL? SO ONE THING I WILL NOTE IS THE CURRENT CODE PROVIDES THAT COUNCIL CAN REMOVE BOARD MEMBERS WITH OR WITHOUT CAUSE.
WORST CASE SCENARIO, IF THEY, IF YOU WANT US TO CHANGE THAT, WE'RE GONNA HAVE TO CHANGE THAT IN THE CODE.
WE WANNA MAKE IT ONLY WITH, CAUSE WE NEED TO CHANGE THAT IN THE CODE.
SO THEN DO WE EVEN NEED TO PUT THAT TO LEAVE THAT IN THERE? I THINK THOSE ARE OPTIONS, RIGHT? THE OPTION IS DO YOU WANT TO BE ABLE TO CONTINUE TO MOVE BOARD MEMBERS WITH WITHOUT CAUSE DO WE WANNA PUT RULES AROUND WHEN BOARD MEMBERS CAN
[00:55:01]
BE REMOVED? THOSE ARE, THOSE ARE OPTIONS THAT WE WOULD BRING FORWARD ON THIS IS WHAT OTHER CITIES DO.BUT IT MAY NOT BE AS SIMPLE AS A POLICY DISCUSSION DEPENDING ON WHAT YOU DECIDE TO DO, IT MAY BE CHANGES TO THE CITY CODE, CITY CODE, NOT POLICY.
I GUESS I HAVE SOME CONCERNS AS WELL WITH LOOKING AT OTHER CITIES BECAUSE AS I WENT THROUGH, LIKE LOOKING AT A LOT OF THIS INFORMATION THAT WAS ONLINE, IT TALKED ABOUT HOW A LOT OF CITIES REALLY FOCUS ON OH, THE DECORUM RULES AND UM, AND EVEN THOUGH THEY HAVE THEM IN PLACE DOES NOT NECESSARILY MEAN THAT THEY ARE LEGAL.
AND SO WE'RE SEEING A LOT OF CHALLENGES RIGHT NOW FROM COUNCILS WHO, YOU KNOW, TAKE SOMEBODY OFF OF THE, OFF OF THE PODIUM BECAUSE THEY DIDN'T LIKE WHAT THEY HAD TO SAY AND THEY'RE LIKE, I HAVE THE RIGHT TO REMOVE YOU UNDER RULES OF DECORUM.
YOU HAD A SITUATION WHERE YOU WERE WITHIN YOUR RIGHT TO SAY SOMETHING LAST YEAR AND YOU REMOVED UNDER RULES OF DECORUM THAT SAY NO PERSONAL ATTACKS AND WHAT YOU SAID WAS NOT A PERSONAL ATTACK AND YOU CAN'T PREVENT THAT UNDER THE FIRST AMENDMENT.
SO THAT'S WHERE I HAVE SOME REAL CONCERNS IN IMPOSING STANDARDS BECAUSE UNLESS THEY ARE VERY, VERY NARROWLY MAPPED OUT, THEN WE RUN A RISK OF, YOU KNOW, KNOW IMPIN INFRINGING ON THE MEMBER'S RIGHTS.
AND I DO THINK IT WILL BE A DETERRENT FOR, UH, OUR BOARD MEMBERS AND OUR VOLUNTEERS.
UM, JUST KIND OF ANOTHER POINT OF ENTRY THAT, OH, I HAVE TO ADHERE TO THIS.
I I HAD A BOARD MEMBER WHO WAS REAL SNIPPY WITH ME, UM, WHEN I WAS RUNNING FOR COUNSEL AND I WOULD NEVER WANNA PUT A RULE IN THAT SAID THAT SHE COULDN'T DO THAT BECAUSE I THINK THAT THAT SPEECH IS VERY IMPORTANT.
ANY OTHER QUESTIONS, CONCERNS, MOTIONS, COMMENTS? COUNCIL MEMBER MCKINNEY? NO, I STILL THINK IT'S IMPORTANT TO HAVE SOME KIND OF A PLAYBOOK, UH, FOR THEM TO, TO GO OFF OF, UH, AND SOME, SOME FRAMEWORK AND, AND JUST KIND OF A, TO SET BASIC EXPECTATIONS.
UH, I DON'T THINK THERE'S ANYTHING WRONG WITH THAT.
I DON'T THINK WE'RE, I DON'T THINK ANY OF US DISAGREE ON THAT.
WELL I IT WOULD BE HELPFUL TO KNOW WHAT WE ALREADY HAVE BECAUSE THERE ARE, I I FEEL LIKE THAT SHOULD BE PART OF WHAT THEY BRING BACK AS WELL.
LIKE, HEY, THIS, THIS OPTION A IS YOU DO NOTHING.
AND THEN THAT'S FAIR OPTIONS B THROUGH, I THINK YOU'RE AWARE THERE THAT THE CURRENT RULES OF COUNSEL SAY THAT WHEN A COUNCIL MEMBER BRINGS AN ITEM, STAFF IS NOT SUPPOSED TO GO DO THE RESEARCH PRIOR TO THE VOTE OF COUNCIL.
THAT WILL BE THE FIRST STEP IN BRINGING YOU OPTIONS IS THIS IS WHAT YOU CURRENTLY HAVE, HOW DO YOU WANNA CHANGE THAT? OKAY.
I THINK THAT'S WHERE THE MEMO'S FALL IN PLACE TO THE BACKUP MATERIALS.
LIKE YOU SAID, IT WOULD JUST BE A MATTER OF THE LANGUAGE OF, OF WHAT, WHAT WHAT WE'RE GOING LIKE SAY MM-HMM
I'M NOT SAYING WE'RE NOT TRYING TO NOT SUPPORT THIS, BUT WE ARE IN, IN A SENSE.
BUT IT'S A MATTER OF GETTING CLARIFICATION.
THERE MIGHT BE SOMETHING THAT, THAT GETS PRESENTED AND I'M LIKE, OH MY GOODNESS, I DIDN'T EVEN THINK OF THAT.
CAN WE PROHIBIT ANY OTHER CITIES, UH, ACCEPTING OR PRESENTING ANY OTHER CITIES THAT WOULD IMPEDE IN OUR FIRST AMENDMENT RIGHTS? I CAN DO IS ASSURE YOU, MAYOR, THAT I WILL INCLUDE AN EXECUTIVE SESSION TO DISCUSS FIRST AMENDMENT ISSUES ON THE MEETING WHERE WE BRING THIS BACK AND WE CAN GO THROUGH HOW THE FIRST AMENDMENT IS HANDLED.
I'LL ALSO REVIEW THESE ITEMS BEFORE THEY GET TO YOU AND INCLUDE IN THAT PRESENTATION ANYTHING I THINK MIGHT IMPACT THE FIRST AMENDMENT YEAH, WE'RE FUNDAMENTALLY AGAINST RESTRICTING FIRST AMENDMENT ITEMS.
WELL, UNFORTUNATELY, OUR RULES CURRENTLY DO VIOLATE THAT.
AND SO, UM, THAT, LIKE COUNCIL MEMBER GOZA SAID, JUST BECAUSE ANOTHER CITY DOES IT, DOESN'T MEAN IT DOESN'T INFRINGE.
AND SO MY ASK WOULD BE, CAN WE MAKE SURE WHATEVER WE BRING BACK FOR CONSIDERATION DOESN'T JUST 'CAUSE IN OTHER CITY'S DOING, IT DOESN'T MAKE IT RIGHT? CAN WE MAKE SURE WE DON'T BRING THAT KIND OF INFORMATION BACK TO US FOR CONSIDERATION? I, I AGREE.
UM, WE CAN BRING RULES THAT OTHER CITIES HAVE, WE CAN MAKE NOTES ON WHICH THINGS MIGHT BE A CONCERN.
AND AGAIN, WE CAN POST IN EXECUTIVE SESSION.
SO WE CAN GO THROUGH ALL OF THOSE IN DETAIL AND DISCUSS RISKS AND WHAT WE THINK IS OR, AND IS NOT ACCEPTABLE UNDER THE FIRST AMENDMENT.
COUNCIL MEMBER MEDINA, JUST A QUESTION ON POSSIBILITY OF REWORDING THE ACTUAL ITEM TO MAYBE ADD IN.
CONSIDER DIRECTING THE CITY MANAGER
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TO BRING BACK CURRENT CODE OF CONDUCT AND RESEARCH AND RETURN WITH UPDATED PROPOSED CODES OF CONDUCT.THAT WAY IT CLEARLY SAYS WE WANNA KNOW WHAT'S CURRENTLY IN PLACE AND SEE WHAT COULD BE AMENDED.
I, I WOULD'VE A HARD TIME SUPPORTING THE, THE SECOND PART OF THAT, BECAUSE LIKE I SAID BEFORE, I DON'T WANT STAFF MAKING THE JUDGMENT CALL OF WHAT GETS, WHAT GETS DECIDED ON.
AND I THINK THAT'S WHAT THAT DIRECTION WOULD GIVE THEM.
I WOULD, I WOULD LIKE TO SEE THE MOST AMOUNT OF OPTIONS AND LET US PICK AND CHOOSE WHAT WE LIKE AND DON'T LIKE.
BUT THAT'S, THAT'S MY THOUGHTS.
CAN WE ACCEPT A FRIENDLY AMENDMENT THAT KIND OF, I THINK GOES BETWEEN BOTH OF THAT, WHICH IS CONSIDER DIRECTING THE CITY MANAGER TO RESEARCH THE CURRENT RULES, CODES OF CONDUCT AND PROCESSES IN PLACE FOR BOARDS, COMMISSIONS, COMMITTEES, ET CETERA, AND RETURN TO COUNCIL WITH THE PROPOSED, UH, CODE OF CONDUCT FOR MEMBERS SERVING ON CITY BOARDS, COMMISSIONS, AND ADVISORY BODIES THAT ESTABLISHES STANDARDS FOR PROFESSIONAL CONDUCT, PUBLIC COMMUNICATION, AND THE REST OF THE ITEM.
SO WE ENSURE THAT THE FIRST THING DISCUSSED AND PRESENTED TO US IS WHAT OUR CURRENT POLICIES ARE, SO THAT WAY WE CAN IMMEDIATELY SEE WHAT THE OPTIONS ARE IN COMPARISON TO THAT CLARITY.
IS THAT OPTIONS FOR POTENTIAL LANGUAGE THAT COULD BE MADE A CODE OF CONDUCT OR DO YOU WANT AN ACTUAL WRITTEN OUT CODE OF CONDUCT BROUGHT BACK? IT WOULD BE OPTIONS.
COULD BE A PRESENTATION WITH OPTIONS.
WOULD YOU LIKE TO MAKE THAT A MOTION? DO YOU NEED, DO YOU NEED HER TO RESTATE ALL THAT? CAN SHE JUST MAKE A MOTION FOR WHAT SHE DID? I, I THINK SHE MADE THAT MOTION.
IT'S, AND I'M JUST GONNA REPEAT IT AND TELL ME IF I'M WRONG.
MOTION DIRECTING THE CITY MANAGER TO BRING BACK OR TO DO THE RESEARCH AND BRING BACK THE EXISTING RULES OF CONDUCT AND POLICIES THAT APPLY TO BOARDS, COMMISSIONS, AND COMMITTEES.
AND TO PROVIDE A PRESENTATION ON POTENTIAL OPTIONS FOR CHANGES OR OTHER CONSIDERATIONS FOR CODES OF CONDUCT FOR THE BOARD'S, COMMISSIONS AND COMMITTEES.
AND THEN INCLUDING, UM, PROFESSIONAL CONDUCT.
AND THAT SORT OF, WAS IT PROFESSIONAL CONDUCT? THE REST OF IT? YEAH, THE REST OF ALL.
ARE YOU OKAY WITH THAT COUNCIL MEMBER? YES.
I HAVE A MOTION BY COUNCIL MEMBER ADA AND A SECOND BY, UM, MAYOR PROTOPIA.
[3) Receive a report, hold a discussion, and provide staff feedback regarding the history of the City’s Finance and Audit Committee and possible options for the committee's reinstatement. (Requested by City Council on February 3, 2026)]
THAT.SO WE'RE GONNA GO BACK TO PRESENTATIONS.
AGENDA ITEM NUMBER THREE, RECEIVE A REPORT, HOLD A DISCUSSION, AND PROVIDE STAFF FEEDBACK REGARDING THE HISTORY OF THE CITY'S FINANCE AND AUDIT COMMITTEE AND POSSIBLE OPTIONS FOR THE COMMITTEE'S REINSTATEMENT.
UM, ITEM PRESENTER, PEREZ MOHE, MAYOR, MAYOR PROTE.
COUNCIL MEMBERS FOR THE RECORD, I PERVE MOHE CITY'S DIRECTOR OF FINANCE.
SO I HAVE A BRIEF PRESENTATION, UH, TO GO OVER WHAT COUNCIL REQUESTED OR DIRECT A STAFF TO BRING BACK.
I'M GONNA COVER VERY BRIEFLY THE CITY COUNCIL'S REQUEST OR DIRECTION TO THE CITY MANAGER.
I'M GONNA COVER HISTORY OF CITY'S AUDIT AND FINANCE COMMITTEE, WHAT A TYPICAL PURPOSE OF AN AUDIT AND FINANCE COMMITTEE IS ALL ABOUT, AND ALSO SHARE WITH YOU SOME OF THE OVERSIGHT RESPONSIBILITIES OF A TYPICAL AUDIT AND FINANCE COMMITTEE.
SHARE WITH YOU RESULTS FROM THE SURVEY OF OUR 10 PEER CITIES, HOW THEY GOVERN THEIR AUDIT AND FINANCE COMMITTEE WITHIN THEIR CITIES.
AND THEN, UH, FINALLY LAY OUT SOME OPTIONS FOR YOUR CONSIDERATION AND THEN WE LOOK FORWARD TO AS STAFF YOUR FEEDBACK AND DIRECTION ON THIS TOPIC.
SO, CITY COUNCIL'S DIRECTION TO CITY MANAGER ON FEBRUARY 3RD, 2026 WAS AS FOLLOWS, IT WAS UNDER CITY COUNCIL MEETING.
AGENDA NUMBER 23, THE APPROVED MOTION WAS TO DIRECT THE CITY MANAGER TO HAVE THE FINANCE DIRECTOR PRESENT THE HISTORY OF THE PREVIOUS FINANCE AND AUDIT COMMITTEE AND BRING BACK OPTIONS FOR ITS REINSTATEMENT.
SO THAT WAS THE DIRECTION GIVEN TO CITY MANAGER.
SO HERE'S A BRIEF HISTORY OF AN AUDIT FINANCE COMMITTEE, OR SOMETHING SIMILAR TO IT WITHIN THE CITY OF KYLE, UH, GOVERNANCE STRUCTURE.
SO IN MY RESEARCH, I WAS ABLE TO FIND SOMETHING GOING BACK TO FEBRUARY OF 2006.
THIS IS THE FIRST EVER COMMITTEE I WAS ABLE TO TRACK DOWN.
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SO, RESOLUTION CITY COUNCIL RESOLUTION 4 8 2 THAT WAS APPROVED ON FEBRUARY 7TH, 2006.IT NAMED AN AUDIT FINANCE COMMITTEE, AND THEY CALLED IT KYLE COMMITTEE AND FINANCE AND AUDIT.
THE RESOLUTION APPROVED BY CITY COUNCIL ESTABLISHED THE TERMS, QUALIFICATIONS, PROCEDURES AND DUTIES FOR THE KYLE COMMITTEE ON FINANCE AND AUDIT.
THE PURPOSE WAS LAID OUT IN THE RESOLUTION.
IT WAS TO ASSIST THE CITY COUNCIL IN CARRYING OUT ITS OVERSIGHT AND IMPROVEMENT RESPONSIBILITIES AS THEY RELATE TO THE CITY'S FINANCIAL AND PERFORMANCE REPORTING PRACTICES AND TURN CONTROLS COMPLIANCE WITH LAWS AND REGULATIONS AND INITIATIVES TO IMPROVE THE PERFORMANCE OF CITY SERVICES.
THE MEMBERSHIP WAS MADE UP OF SEVEN TOTAL SEVEN, SIX RESIDENTS AND THE MAYOR OR HIS OR HER COUNCIL MEMBER DESIGNEE.
SO IT WAS A MEMBERSHIP OF TOTAL OF SEVEN, SIX RESIDENTS AND ONE COUNCIL PERSON, WHICH WAS BASICALLY THE MAYOR OR HIS OR HER DESIGNEE.
THE TERM OF THE COMMITTEE MEMBERS WAS TWO YEARS AND CONCURRENT FOR MAYOR OR THE COUNCIL PERSON APPOINTED AS DESIGNEE.
THE DUTIES AS LAID OUT IN THE RESOLUTION, SPECIFICALLY STATED TO ADVISE THE CITY COUNCIL AND STAFF ON INVESTMENT POLICIES TO MONITOR THE CITY FUNDS ON A QUARTERLY BASIS, TO REVIEW THE INTERNAL CONTROLS AND MAKE RECOMMENDATIONS TO CITY COUNCIL IF NECESSARY, TO IMPROVE FINANCIAL CONTROLS AND RELATED PROCEDURES, AND TO CARRY OUT AND PERFORM SUCH OTHER ADVISORY OR VOLUNTEER DUTIES CONSISTENT WITH THE CITY CHARTER AND STATE LAW AS THE CITY COUNCIL MAY DEEM BENEFICIAL TO THE CITY.
SO THAT WAS ALL PRESCRIBED IN RESOLUTION 4 82 THAT ESTABLISHED THIS COMMITTEE FOR THE CITY ON FEBRUARY 7TH, 2006.
SO IN MY RESEARCH, I WAS NOT ABLE TO FIND ANY RECORDS IN THE CITY CLERK'S OFFICE IN THE FINANCE DEPARTMENT THAT GAVE ANY CLUE TO WHETHER THIS COMMITTEE EVER MET, WHETHER IT HELD ANY MEETINGS, ESTABLISHED ANY SCHEDULES, CREATED, ANY AGENDAS.
I COULD NOT FIND ANY MINUTES OR ANY OUTLINE THEREOF.
I CHECKED WITH THE CITY SECRETARY AND SHE DID NOT HAVE MUCH LUCK EITHER.
SO THAT WAS THE VERY FIRST COMMITTEE ON FINANCE AND AUDIT IN KYLE.
THEN OCTOBER 7TH, ORDINANCE NUMBER FIVE 50 CREATED AND AS ESTABLISHED A COMMITTEE CALLED STRATEGIC PLANNING AND FINANCE COMMITTEE.
AND AS COMPARED TO THE PREVIOUS COMMITTEE, THIS COMMITTEE WAS ESTABLISHED BY AN ORDINANCE.
THE PREVIOUS COMMITTEE WAS ESTABLISHED BY A, A CITY, UH, RESOLUTION.
SO THE PURPOSE OF THIS COMMITTEE AS PRESCRIBED IN THE ORDINANCE, WAS TO PROMOTE EFFICIENT GOVERNMENTAL OPERATIONS AND INVOLVEMENT OF CITIZENS IN COMMUNITY ISSUES.
AND IT FURTHER STATES THAT THIS COMMITTEE SHALL FUNCTION IN AN ADVISORY CAPACITY ONLY TO THE COUNCIL AND SHALL HAVE THE RESPONSIBILITIES AND DUTIES SET FORTH IN THE ORDINANCE, AS WELL AS ANY OTHER FUNCTIONS AND DUTIES ASSIGNED BY CITY COUNCIL.
THE MEMBERSHIP INITIALLY WAS MADE UP OF SEVEN COMMITTEE MEMBERS, SIX RES RESIDENTS, AND ONE CITY COUNCIL MEMBER.
AND THE DUTIES AS OUTLINED IN THE ORDINANCE WAS TO FUNCTION FOR THIS COMMITTEE TO FUNCTION IN AN ADVISORY CAPACITY TO CITY COUNCIL TO STUDY AND RECOMMEND OPTIONS FOR STRATEGIC PLANNING AND GOAL SETTING TO ASSIST IN COORDINATING EFFORTS FOR IMPLEMENTING CITY GOALS, TO RECOMMEND ISSUES FOR IN-DEPTH STUDY BY OTHER COMMITTEES, AND TO REPORT TO CITY COUNCIL ON A QUARTERLY BASIS.
SO THIS COMMITTEE WAS CREATED ON OCTOBER 7TH, 2008.
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THEN IN SEPTEMBER 6TH, OR ON SEPTEMBER 6TH, 2011, THE FIRST AMENDMENT WAS APPROVED BY COUNSEL TO THE ORDINANCE THAT CREATED OR ESTABLISHED THIS COMMITTEE.THIS AMENDMENT PRIMARILY CHANGED THE MEMBERSHIP FROM RESIDENTS AND ONE COUNCIL MEMBER TO SEVEN RESIDENTS OF THE CITY.
AND IT REPEALED THE COMMITTEE COUNCIL COMMITTEE MEMBERSHIP.
THEN ORDINANCE NUMBER 6, 9 6, WHICH WAS APPROVED BY COUNSEL ON APRIL 3RD, 2012, FURTHER AMENDED THE COMMITTEE MAKEUP.
IT ADDED A SECTION FOR THE SELECTION OF CHAIRPERSON AND VICE CHAIRPERSON AND DEFINE THE MAIN RESPONSIBILITY OF THE VICE CHAIRPERSON OF THIS COMMITTEE, AND THAT'S ALL THIS ORDINANCE DID.
THEN MARCH 19TH, 2013, COUNCIL APPROVED ORDINANCE NUMBER 7 21.
THIS ALSO AMENDED THE MEMBERSHIP OF THE COMMITTEE A CHANGE THE MEMBERSHIP FROM SEVEN TO A TOTAL OF NINE COMMITTEE MEMBERS, NINE RESIDENTS, OR AS REFERRED TO IN THIS ORDINANCE.
THEY REFERRED TO AS THEM AS CITIZEN MEMBERS OF THE COMMITTEE.
ONE CITIZEN MEMBER CHOSEN FROM EACH SINGLE MEMBER DISTRICT.
SO THAT GAVE US THREE, THREE CITIZEN MEMBERS CHOSEN FROM THE CITY AT LARGE.
THAT GAVE US AN ADDITIONAL THREE, ONE CHAIRPERSON CHOSEN FROM THE CITY AT LARGE.
AND THEN THEY ADDED TWO ALTERNATE MEMBERS CHOSEN FROM THE CITY AT LARGE.
THAT GAVE US A TOTAL OF NINE CITIZEN MEMBERS ON THIS TO SERVE ON THIS COMMITTEE 20 MONTHS LATER.
ORDINANCE NUMBER 8 5 1 WAS APPROVED BY COUNSEL ON JUNE 2ND, 2015.
THIS ORDINANCE ABOLISHED THE STRATEGIC PLANNING AND FINANCE COMMITTEE.
IT SPECIFICALLY DID THE FOLLOWING.
THIS ORDINANCE REPEALED THE ORIGINAL ORDINANCE NUMBER FIVE 15 THAT ESTABLISHED THE STRATEGIC PLANNING AND FINANCE COMMITTEE IN ITS ENTIRETY.
IT REPEALED ORDINANCE NUMBER 6 7 2 6 9 6 AND 7 2 1, WHICH AMENDED CERTAIN SECTIONS OF THE ORIGINAL CREATION ORDINANCE.
THIS ORDINANCE ALSO AMENDED THE CITY'S DEBT MANAGEMENT POLICY WAS, WAS SEPARATELY ADOPTED UNDER ORDINANCE 6 4 8.
AND IT REPEALED ALL OVERSIGHT, RESPONSIBILITIES AND REFERENCE TO THE CITY'S STRATEGIC PLANNING AND FINANCE COMMITTEE.
THIS ORDINANCE ALSO REPEALED ALL THE OTHER ORDINANCES AND ANY OTHER CODE THAT MIGHT HAVE BEEN IN CONFLICT WITH THIS NEW ORDINANCE.
AND THE LAST TWO ITEMS THAT THIS ORDINANCE COVERED, IT BASICALLY STATED THAT ALL DUTIES AND RESPONSIBILITIES OF THE STRATEGIC PLANNING AND FINANCE COMMITTEE WILL NOW FALL TO THE CITY COUNCIL.
THIS COMMITTEE WAS ABOLISHED EFFECTIVE JUNE 2ND, 2015, AFTER BEING ACTIVE AND IN SERVICE FOR SIX YEARS AND EIGHT MONTHS.
SO WHAT HAPPENED AFTER THE COMMITTEE WAS ABOLISHED? SO POST ORDINANCE 8 5 1, THE CITY OF KYLE HAS NOT HAD A FINANCE AND AUDIT COMMITTEE OR ANYTHING IN, IN THAT REALM, NO STRATEGIC PLANNING AND FINANCE COMMITTEE.
IN PRACTICE, THE CITY COUNCIL HAS ASSUMED MOST OF THE DUTIES AND RESPONSIBILITIES OF THIS COMMITTEE, AND THAT IS STILL IN EFFECT AS OF TODAY.
SO THAT WAS BASICALLY THE HISTORY OF AUDIT AND FINANCE COMMITTEE.
NOW, LET'S GO OVER WHAT A TYPICAL PURPOSE OF AN AUDIT FINANCE COMMITTEE IS.
THE PURPOSE OF AN AUDIT FINANCE COMMITTEE IN CITY GOVERNMENTS
[01:15:01]
IS TO ASSIST.THE CITY COUNCIL IS CARRYING OUT ITS FIDUCIARY FINANCIAL OVERSIGHT RESPONSIBILITIES.
THE AUDIT AND FINANCE COMMITTEE SERVES IN AN ADVISORY CAPACITY TO THE CITY COUNCIL.
AN EFFECTIVE AUDIT AND FINANCE COMMITTEE HELPS PROTECT AND SAFEGUARD TAXPAYER FUNDS.
IT HELPS INCREASE PUBLIC TRUST IN THAT CITY OR MUNICIPALITY OR LOCAL GOVERNMENT, AND IT HELPS IMPROVE FINANCIAL DISCIPLINE AND CONTROLS.
SO WHAT ARE SOME OF THE OVERSIGHT, RESPONSIBLE, TYPICAL OVERSIGHT RESPONSIBILITIES OF AN AUDIT AND FINANCE COMMITTEE? THEY'RE NOT LIMITED TO JUST THESE THAT I AM SHOWING YOU OR SHARING WITH YOU.
IT CAN BE ANYTHING AND EVERYTHING THAT THIS COUNCIL OR THIS BODY MAY DECIDE TO INCLUDE.
BUT THE TYPICAL AUDIT FINANCE COMMITTEE, THEIR OVERSIGHT RESPONSIBILITIES SPAN OVER THE FOLLOWING FINANCIAL PLANNING AND REPORTING INDEPENDENT ANNUAL FINANCIAL AUDIT.
WHEN THAT IS IN THE PRO IN PROGRESS, THEY COVER THAT.
THEY REVIEW THE RESULTS AND PROVIDE ANY GUIDANCE TO CITY COUNCIL.
THEY REVIEW INTERNAL CONTROLS, RISK MANAGEMENT, DEBT MANAGEMENT INVESTMENTS, AND INVESTMENT RELATED POLICIES, OTHER FINANCIAL POLICIES OF THE CITY OR THE LOCAL GOVERNMENT.
AND THEY STUDY SPECIFIC FINANCIAL MATTERS REQUESTED BY CITY COUNCIL.
SO IN ADDITION TO ALL THESE OVERSIGHT RESPONSIBILITIES, COUNCIL MAY DECIDE TO ASSIGN A VERY SPECIFIC REVIEW OR STUDY TO THIS COMMITTEE, AND THEY BRING BACK THEIR RESULTS AND RECOMMENDATIONS TO THE ENTIRE COUNCIL.
SO WHILE WE WERE DOING THIS OR I WAS DOING THIS, WE, I ALSO LOOKED AT OUR 10 PEER CITIES.
THESE ARE THE SAME CITIES THAT WE BENCHMARK WITH ALMOST ON ANYTHING WE COMPARE OURSELVES TO.
SO THE 10 CITIES FIRST, I'M GONNA GO OVER THE LIST FIRST.
THE CITY OF AUSTIN, BUTTA, CITY PARK, CEDAR PARK, GEORGETOWN, LEANDER, NEW BRAUNFELS, VILLE, ROUND ROCK, SAN ANTONIO, SAN MARCO, AND OF COURSE CITY OF KA.
WHEN WE LOOKED AT THE 10 CITIES RIGHT OFF THE BAT, I'VE HIGHLIGHTED IN YELLOW, THERE ARE THREE CITIES THAT NOT HAVE AN AUDIT FINANCE COMMITTEE OR SOME COMMITTEE OF THAT TYPE.
SO CITY OF CEDAR PARK, CITY OF LEANDER, AND CITY OF ROUND ROCK, THEY DO NOT HAVE A SEPARATE AUDIT FINANCE COMMITTEE.
THEIR CITY COUNCIL HAS ASSUMED THAT ROLE.
AND, AND JUST LIKE IN, IN KYLE, SO GOING DOWN THE LIST, CITY OF AUSTIN HAS A COMMITTEE AND THEY HAVE NAMED IT AUDIT AND FINANCE COMMITTEE.
THE MEMBERSHIP IS MADE OF, OF COUNCIL MEMBERS.
THERE ARE FIVE COUNCIL MEMBERS ON IT.
AND THEY MEET ON A REGULAR BASIS.
CITY OF BUDDA HAS A COMMITTEE, THEY CALL IT THE AUDIT COMMITTEE.
IT'S MADE UP OF COUNCIL MEMBERS.
AND THERE ARE THREE COUNCIL MEMBERS THAT SERVE ON THIS COMMITTEE.
GEORGETOWN HAS ONE, AND IT'S CALLED THE AUDIT AND FINANCE COMMITTEE.
IT'S MADE UP OF COUNCIL MEMBERS.
THERE ARE THREE COUNCIL MEMBERS THAT SERVE ON THIS COMMITTEE, AND THEY MEET ON AS NEED NEEDED BASIS, CITY OF NEW BRAUNFELS.
THEY HAVE A COMMITTEE CALLED FINANCE AND AUDIT COMMITTEE.
SO YOU'LL SEE THE NAME FLIPPING FINANCE AND AUDIT, OR AUDIT AND FINANCE, BUT IT'S THE SAME THING.
THEY'RE MADE UP IN NEW BRAUNFELS OF COUNCIL MEMBERS AND THEY HAVE THREE COUNCIL MEMBERS THAT SERVE ON IT.
AND THEIR TERM IS LIMITED TO THREE YEARS, AND THEY MEET ON A QUARTERLY BASIS.
CITY OF PFLUGERVILLE HAVE A COMMITTEE, IT'S CALLED FINANCE AND BUDGET, AND IT'S MADE ENTIRELY OF RESIDENTS OR CITIZENS.
THEY HAVE FIVE CITIZENS THAT SERVE ON IT.
AND THEIR TERM IS FOR A ONE YEAR.
AND THEY MEET ON AN AS NEED NEEDED BASIS.
CITY OF SAN ANTONIO, THEY HAVE A COMMITTEE CALLED AUDIT COMMITTEE.
IT'S MADE UP OF COUNCIL MEMBERS AND CITIZENS.
THEY HAVE, THE MEMBERSHIP IS TOTAL OF SIX.
THEY HAVE FOUR COUNCIL MEMBERS AND TWO CITIZENS THAT SERVE ON THIS COMMITTEE.
AND THE TERM IS TO FOR TWO YEARS.
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THEY MEET JUST LIKE AUSTIN ON A REGULAR BASIS, WHICH IS MONTHLY.IT'S CALLED FINANCE AND AUDIT COMMITTEE IS MADE UP OF COUNCIL AND STAFF.
THEY SAID IT'S MADE UP OF COUNCIL AND STAFF, BUT THE STAFF DOES NOT HAVE ANY VOTING UH, POWERS.
SO IT'S REALLY MADE UP OF THREE COUNCIL MEMBERS WITH FIVE STAFF THAT SUPPORT THIS COMMITTEE.
THEIR TERM IS LIMITED TO THREE YEARS AND THEY MEET ON A QUARTERLY BASIS.
SO THAT'S THE SURVEY RESULTS OF WHAT WE FOUND OUR PEER CITIES TO BE DOING AS PART OF THEIR GOVERNANCE FOR THEIR AUDIT FINANCE COMMITTEE.
SO COUNCILS DIRECT, I MEAN, DIRECTION TO CITY MANAGER WAS TO BRING BACK OPTIONS FOR REINSTATEMENT OF CITY'S AUDIT AND FINANCE COMMITTEE IF THE COUNCIL SO CHOOSES TO DO SO.
THESE ARE THREE SAMPLE OPTIONS.
I AM NOT RECOMMENDING ANY ONE OF THESE IS UP TO THIS COUNCIL.
HOW Y'ALL WANNA SET THIS COMMITTEE UP.
SO A POSSIBLE OPTION COULD BE, IS CREATED BY A CITY COUNCIL ORDINANCE NAME COULD BE AUDIT AND FINANCE COMMITTEE.
MEMBERSHIP STRUCTURE COULD BE MADE UP OF COUNCIL MEMBERS.
NUMBER OF MEMBERS COULD BE DETERMINED BY CITY COUNCIL TERM COULD BE THREE YEARS OR ANY OTHER TERM COUNCIL MAY CHOOSE.
AND THE FREQUENCY OF MEETINGS COULD BE ON AS NEEDED BASIS.
I CANNOT SEE AN AUDIT FINANCE COMMITTEE UNLESS WE HAVE A FULL AGENDA AND ASSIGNMENTS FROM COUNCIL TO MEET ON A MONTHLY BASIS IN KYLE.
ANOTHER SAMPLE OF COMMITTEE MAKEUP COULD BE SAME THING ESTABLISHED BY A CITY ORDINANCE, TITLE AND FINANCE COMMITTEE, AND COULD BE COUNCIL MEMBERS AND RESIDENTS.
SO IT'S, IT'S, IT'S A HYBRID OF SOME SORT.
A NUMBER OF MEMBERS HERE, AGAIN, COULD BE DETERMINED BY CITY COUNCIL TERM COULD BE AS LONG AS THREE YEARS.
AND SAME THING ON THE, UH, MEETING FREQUENCY ON AN AS NEEDED BASIS.
AND THIS IS MY FAVORITE OPTION.
SO ON UNDER OPTION THREE IS, IS WHATEVER Y'ALL WISH TO AND LIKE TO MAKE THIS COMMITTEE TO BE.
IF YOU WANT TO HAVE A COMMITTEE THAT'S ONE, TWO, WHAT THE COMMITTEE'S MAKEUP IS GOING TO BE, WHO THEY WILL BE REPRESENTING, HOW IT'LL BE SET UP, HOW FREQUENTLY THEY MEET.
AND THEN WE WOULD LIKE TO GET YOUR FEEDBACK AND DIRECTION AS TO THE NEXT STEPS.
DOES ANYBODY HAVE ANY QUESTIONS OR COMMENTS? COUNCILMAN HARRIS? WE USE A NUMBER OF OUTSIDE CONTRACTORS FOR OUR AUDIT AND OUR, AND OUR, UM, BONDS AND ADVICE, UH, RELATED TO RISK MANAGEMENT.
WOULD YOU GO OVER SOME OF THOSE THAT, UM, WE ALREADY ARE USING OUTSIDE OF THE FINANCE DEPARTMENT? SURE.
SO WE HAVE THE INDEPENDENT AUDITORS THAT EXAMINE OUR FINANCIAL STATE FINANCIAL STATEMENTS EVERY YEAR.
AT THE END OF THE YEAR, WE HAVE FINANCIAL ADVISOR, SAMCO CAPITAL IS CURRENTLY THE CITY'S FINANCIAL ADVISOR.
THEY ADVISE STAFF AND COUNCIL ON FINANCING MATTERS.
THESE COULD BE BONDS, THESE COULD BE LEASES, THESE COULD BE, UH, TAX RATE ANALYSIS.
WE'VE, WE'VE ASKED THEM TO DO TAX RATE ANALYSIS IN THE PAST, BUT IT'S PRIMARILY FINANCING, UH, ACTIVITIES AND TRANSACTIONS THAT COME BEFORE COUNCIL.
WE HAVE BOND COUNCIL THAT ADVISES THE CITY STAFF AND CITY COUNCIL ON DEBT RELATED MATTERS.
WHETHER THEY ARE CITY'S DEBT, WHETHER THEY ARE CONDUIT DEBT, MEANING BONDS THAT ARE ISSUED BY PITS, BUT THEY ARE UNDER OUR NAME.
UM, THEY ADVISE THE CITY ON OTHER FINANCING TRANSACTIONS THAT RELATE TO, AT THE END OF THE DAY, WILL BE DEBT ISSUED.
SO THAT'S THE BOND COUNCIL'S REVIEW, UH, ROLE.
WE ALSO HAVE INVESTMENT ADVISOR THAT HELPS US SELECT AND COMPLY WITH STATE LAW ON INVESTMENT TRANSACTIONS.
[01:25:01]
HAVE MONIES IN THE BANK THAT WE KNOW WE'RE NOT GONNA USE FOR 30 DAYS, 60 DAYS, 90 DAYS, UH, THREE MONTHS OUT, WE INVEST THOSE FUNDS IN DIFFERENT PRODUCTS THAT ARE ALLOWED INVESTMENT PRODUCTS THAT ARE ALLOWED UNDER STATE LAW.UH, THEY'RE VERY TIGHTLY REGULATED WHAT WE CAN INVEST OR CANNOT INVEST.
SO WE HAVE A FINANCIAL ADVISOR, INVESTMENT ADVISOR THAT PROVIDES THAT SERVICE TO STAFF.
AND BASED ON THAT, WE HAVE, UM, DEVELOPED OUR INVESTMENT POLICY THAT COUNCIL REVIEWS EVERY YEAR IN SEPTEMBER.
AND IF THERE ARE ANY UPDATES, COUNCIL REVIEWS, THOSE UPDATES.
IF THERE ARE ANY CHANGES, COUNCIL REVIEWS AND APPROVES THOSE CHANGES.
THOSE ARE THE, THE MAIN KEY FINANCIAL ADVISORS AND CONSULTANTS THAT WE HAVE ON BOARD THAT ADVISE US REGULARLY.
AND OUR AUDIT FIRM IS CHANGED EVERY FIVE YEARS.
UM, AND THEY, IT ISN'T JUST ONE PERSON DOING THE AUDIT, THEY BRING A WHOLE TEAM.
SO THE CITY CHARTER REQUIRES THAT THE CITY, UH, ROTATE ITS INDEPENDENT AUDITORS EVERY FIVE YEARS.
THEY BRING A TEAM AND THEY LOOK AT FINANCIAL AUDITS AND INTERNAL CONTROLS.
COULD YOU EXPAND ON INTERNAL CONTROLS AND WHAT THAT MEANS? SURE.
SO THERE ARE TWO TYPES OF INTERNAL CONTROLS.
ONE IS ADMINISTRATIVE INTERNAL CONTROLS, AND I'LL GO OVER THAT BRIEFLY.
THE OTHER IS FINANCIAL OR ACCOUNTING INTERNAL CONTROLS, ADMINISTRATIVE INTERNAL CONTROLS.
A GOOD EXAMPLE WOULD BE TIMEKEEPING, UH, HIRING NEW EMPLOYEES, UH, HOW THEY'RE ADDED TO THE PAYROLL SYSTEM.
UH, ADMINISTRATIVE CONTROLS COULD ALSO INCLUDE JUST WHAT WE ARE DOING HERE.
THE, THE CITY'S ADMINISTRATIVE PROCESS FOR GETTING COUNCIL'S APPROVAL ON CONTRACTS, ON FINANCIAL TRANSACTIONS, ON ANYTHING RELATED TO THAT WOULD RESULT IN CITY'S COMMITMENT OR FINANCIAL OBLIGATION AT THE END OF THAT TRANSACTION.
THAT THOSE ARE ADMINISTRATIVE TYPE CONTROLS.
UH, HOW CONTRACTS ARE, ARE REVIEWED, HOW THEY'RE DEVELOPED.
THOSE ARE ADMINISTRATIVE CONTROLS BEFORE THEY COUNCIL.
FINANCIAL CONTROLS, ON THE OTHER HAND, THEY'RE STRICTLY FINANCIAL RELATED.
HOW DO YOU PROCESS PAYROLL? HOW DO YOU PROTECT FROM GHOST EMPLOYEES GETTING THROUGH IN THE PAYROLL SYSTEM? HOW DO YOU PROTECT FROM C'S BANK ACCOUNT BEING, UM, FRAUDULENTLY, UH, FRAUDULENT TRANSACTIONS, GOING TO THE CITY'S BANK ACCOUNTS, OPERATING BANK ACCOUNTS.
WE HAVE SEVERAL BANK ACCOUNTS, INVESTMENT BANK ACCOUNTS, CONTROLS, HOW THE CITY DOES WIRE TRANSFERS, FOR EXAMPLE, OUTGOING WIRE TRANSFERS, INCOMING WIRE TRANSFERS, UM, AUTOMATIC CHECKLIST PAYMENTS THAT WE PROCESS.
THERE ARE CONTROLS RELATED TO THAT.
I DON'T WANNA ADVERTISE THOSE CONTROLS ON NATIONAL TV, BUT THERE ARE CONTROLS ASSOCIATED WITH THAT.
SO I DON'T KNOW IF THAT ANSWERS.
I JUST WANNA MAKE SURE THAT I GET A GOOD UNDERSTANDING.
'CAUSE IT, WHEN I TALKED TO THE AUDIT, IT WAS MORE LIKE A SNAPSHOT AND THEN POLICIES.
SO IT WASN'T LIKE EVERY, THEY PULLED SOMETHING FOR EVERY MONTH OR IT WAS JUST LIKE THE END OF YEAR STATEMENTS AND THEN ENSURING THAT THE POLICIES THAT WE CREATE WITHIN OUR CITY ARE BEING FOLLOWED.
SO THE FINANCIAL AUDIT IS AS OF YOUR END? SO IT IS CORRECT.
IT'S A SNAPSHOT OF YEAR END FOR THE ENTIRE FISCAL YEAR.
IN OUR CASE IS AS OF SEPTEMBER, SEPTEMBER 30TH OF EACH FISCAL YEAR.
THE FINANCIAL AUDIT DOES NOT EXAMINE 100% OF TRANSACTIONS.
AND I THINK I'VE, UH, SHARED THAT WITH Y'ALL.
WHEN WE TALKED ABOUT THE AUDIT, THEY BASE IT ON, ON SAMPLES OR TESTS, AND THOSE SAMPLES OF TRANSACTIONS ARE SELECTED.
THEY, THEY LOOK AT THE INTERNAL CONTROLS FIRST.
HOW GOOD ARE THE CITY'S INTERNAL CONTROLS? AND IN THEIR ASSESSMENT, IF THEY FIND AREAS OF WEAKNESS OR SOME CONCERN, THEY WOULD, THEY WILL KEEP EXPANDING THEIR SAMPLE SIZE OF SELECTING THOSE TRANSACTIONS TO SATISFY THEMSELVES THAT YES, CITY IS COMPLYING WITH RULES AND REGULATIONS, STANDARDS, ACCOUNTING STANDARDS, STATE LAW, ALL OF
[01:30:01]
THOSE THINGS THEY CHECK FOR.SO EVEN THOUGH IT'S, IT'S BASED ON SAMPLE OR TESTING, THE SAMPLE SIZE INCREASES.
IF THEY DEEM THAT THE INTERNAL CONTROLS MIGHT NEED IMPROVEMENT OR IN THEIR WEAK OR THEY, THEIR COMFORT LEVEL IS NOT THERE.
VERY IMPORTANT TO BE, OH, WAIT.
AND AT ONE POINT I GOTTA GET BACK TO MUSLIM.
UM, UM, REGARDS TO THE AUDITS AND FINANCE COMMITTEE, COULD YOU KIND OF SPEAK ON IF THERE'S A CURRENT SPECIFIC GAP THAT WE WOULD BE TRYING TO FILL IF WE BROUGHT THIS COMMITTEE BACK? I'M TRYING TO UNDERSTAND THAT QUESTION.
LIKE, IS THERE A CURRENT GAP? IS THERE SOMETHING PARTICULARLY MISSING AND WHAT COUNCIL IS DOING THAT BRINGING THIS COMMITTEE WOULD FILL? IT WOULD ADD ANOTHER SET OF EYES, INDEPENDENT EYES FROM COUNCIL BEFORE WE COME TO YOU MM-HMM
LET'S SAY I'M PRESENTING THE AUDIT, AUDIT REPORT WITH THE AUDITOR.
AND TO, WE GO OVER THE AUDIT PROCESS.
WE EXPLAIN WHAT FINANCIAL STATEMENTS AUDIT COVERS, BUT WE DON'T GO INTO AS IN DEPTH WITH COUNSEL.
YOU SEE THE FINAL PRODUCT, YOU SEE THE FINAL REPORT, YOU SEE THE FINAL RECOMMENDATIONS FROM THE AUDIT.
IF WE HAD AN AUDIT FINANCE COMMITTEE, THEY WOULD BE INVOLVED IN THE AUDIT PROCESS.
WE WOULD BE TAKING, STAFF WOULD BE TAKING, UH, AT, AT CRITICAL MILESTONES TO GET THEIR FEEDBACK.
AND AT THE END, THEY WOULD BE PROVIDING RECOMMENDATIONS TO COUNSEL.
AND WITH THAT RECOMMENDATIONS, THAT'S KIND OF ADVISORY ONLY AND NOT LIKE FORMAL, UM, LIKE A FORMAL ROLE OF RECOMMENDATIONS? THAT IS CORRECT.
IT, IT WOULD BE STRICTLY ADVISORY.
AND THEN IF WE WERE TO MIX IN RESIDENTS ON THE COMMITTEE, LIKE TWO OF OUR PEER CITIES DO, WOULD YOU SUGGEST ANY KIND OF CERTAIN QUALIFICATIONS LIKE A FINANCE BACKGROUND OR ANY OTHER PROFESSIONAL QUALIFICATIONS FOR THOSE RESIDENTS TO HAVE TO BE ON THE COMMITTEE? IT WOULD BE HELPFUL IF THEY HAD SOME FINANCIAL OR ACCOUNTING BACKGROUND.
UH, BUT NOT ALL SEVEN OR ALL FIVE NEED TO BE FINANCIAL EXPERTS.
A MIXED, MIXED NUMBER OF, OF PROFESSIONALS, ATTORNEYS, FINANCIAL MM-HMM
AND IS, UH, A CERTAIN CAPACITY THAT THEY WOULD INTERACT WITH STAFF OR MOSTLY WITH COUNCIL? THEY, THEY WILL BE INTERACTING WITH STAFF.
SO WHEN WE DID HAVE THAT STRATEGIC PLANNING COMMITTEE MM-HMM
UH, EVEN THOUGH THEY WERE REQUIRED TO MEET AT LEAST MINIMUM QUARTERLY, WE MET, I WAS THE STAFF THAT SUPPORTED THAT COMMITTEE.
WE MET ON A REGULAR BASIS WHENEVER WE HAD, UH, KEY FINANCIAL ITEMS COMING BEFORE COUNCIL MM-HMM
WE WOULD GET THEIR, UH, THEIR REVIEW AND RECOMMENDATION TO COUNCIL INDEPENDENTLY OF STAFF.
AND WE WOULD ALSO GO OVER POLICIES, ANY CHANGES TO POLICIES.
ESPECIALLY DEBT MANAGEMENT POLICY.
THEY HAD A VERY, UH, KEY ROLE IN THAT.
WHEN THE FIRST DEBT MANAGEMENT POLICY WAS ESTABLISHED.
AND THE EARLY ONSET COMMITTEE, YOU SAID DIDN'T HAVE ANY MEETING MINUTES THAT YOU COULD FIND.
ARE THERE MEETING MINUTES OR AGENDAS FROM THE LATER COMMITTEES WITH THE LATER ORDINANCES? UH, THE, THE STRATEGIC FINANCIAL, UH, FINANCE COMMITTEE WAS NOT IN THOSE DAYS, WAS NOT FORMALLY PUT ON AGENDAS.
WE DID NOT HAVE ANYONE FROM THE CITY SECRETARY'S OFFICE TAKING MINUTES.
SO I ASKED THE STAFF LIAISON OR THE STAFF SUPPORT, I DID THE AGENDA.
I SENT EMAILS TO THE COMMITTEE MEMBERS WHERE THE MEETING IS GOING TO BE, WHAT IT'S GONNA BE ON THE AGENDA.
I RAN A TAPE RECORDER TO TAKE MINUTES AND I WOULD TRANSLATE THAT AT THE END INTO MINUTES.
BUT IT WAS NOT POSTED ANYWHERE.
WOULD THE FUTURE COMMITTEE, IF IT CAME BACK, BE OPEN MEETINGS FOR YES.
SO IT WOULD BE, IF THE COUNCIL GOES IN THAT DIRECTION, IT WOULD BE SET UP JUST LIKE ANY OTHER BOARD AND COMMISSION.
AND SINCE YOU WERE INVOLVED WITH THE COMMITTEE, IS THERE CERTAIN REASONS WHY IT WAS ORIGINALLY DISSOLVED OR IF THERE WERE CHALLENGES OR CONCERNS THAT EXISTED TO HAVE IT BE DISSOLVED? I HAD MY PERSONAL REASONS
NOW JUST QUESTIONING, BECAUSE IF WE DID BRING IT BACK, WE'D WANNA KNOW WHAT NEEDED TO BE DONE DIFFERENTLY THIS TIME TO MAKE IT FUNCTIONAL, UM, MAKE IT WORK AND NOT REPEAT
[01:35:01]
ANY OF THE SAME ISSUES.I JUST WANNA MAKE SURE IT'S CLEARLY DEFINED AND EFFECTIVE AND BENEFICIAL FOR BOTH RESIDENTS, COUNCIL AND STAFF.
THANK YOU MAYOR PROAM, TOBI, THAT WAS KIND OF THE QUESTION THAT I HAD IN 2015.
ANYBODY KNOW WHY IT WAS DISMANTLED? BUT OF COURSE WE'RE NOT, WE DON'T HAVE ANY RECORD OF THAT ON THAT END.
NOW WOULD JUST AUTOMATICALLY GOT MOVED TO, TO COUNSEL, UH, WITH THE, THE AIR, WITH EVERYTHING IN THE AIR AS FAR AS OUR FINANCES AND WHERE WE'RE AT AND WHERE OUR ECONOMY IS NATIONWIDE AND STATEWIDE AND LOCALLY.
UM, IT WOULD BE A GOOD SUGGESTION TO MAYBE LOOK AT BRINGING A COMMITTEE, SOMETHING LIKE THIS BACK.
'CAUSE I DID SOME RESEARCH AND UM, AND I SENT SOMETHING TO YOU AND COURTNEY THE OTHER DAY ABOUT, YOU KNOW, HOW CITIES ARE TRYING TO GET OUTTA DEBT AND TRYING TO LOOK AT INVESTING IN THEIR, UM, THEIR FINANCES.
SO TO ME, LOOKING AT IT, I WOULD SUPPORT AN ITEM LIKE THIS, UH, GOING WITH OPTION TWO.
UH, 'CAUSE EVEN THOUGH WE DO HAVE OUR, UM, INTERNAL AUDITORS THAT WE, THAT WE ARE REQUIRED TO HIRE TO, TO HELP US IN THAT AREA, I WOULD SUPPORT, UH, A SEVEN PERSON COMMITTEE, UH, BASED WITH RESIDENTS THAT WOULD HAVE MAYBE SOME EXPERIENCE IN BANKING OR FINANCING.
WE CAN GET ANYBODY THAT WOULD LIKE TO APPLY A THREE YEAR TERM TO WHERE THEY COULD BE ABLE TO HOLD WITH THE CURRENT COUNCIL MEMBER.
'CAUSE YOU'D HAVE A FIVE PERSON PLUS A TWO COUNCIL MEMBERS.
UH, AND IT WOULD BE A THREE YEAR TERM.
AND, AND I DO, UH, WOULD RECOMMEND QUARTERLY MEETINGS EVEN THOUGH YOU MAY NOT HAVE SOMETHING.
BECAUSE THAT WAY AT THE END OF OUR CYCLE, AT THE END OF OUR YEAR, WE'RE NOT GETTING, WELL, WE DO GET LIKE, HERE'S WHERE OUR FINANCES ARE, HERE'S WHERE OUR NUMBERS ARE AT.
IF WE DO IT QUARTERLY, LET'S SAY I'VE ALREADY WROTE IT DOWN OCTOBER.
'CAUSE RIGHT OFF THE BAT WE JUST SIGNED OFF ON OUR NEW BUDGET.
THIS IS FIRST QUARTER, YOU KNOW, OF A FOOTBALL GAME.
YOU KNOW, THIS IS WHAT THE SCORE IS AT.
THIS IS WHERE WE'RE AT RIGHT NOW.
THIS IS WHERE, WHAT OUR STARTING GATE'S GONNA BE.
MOVE INTO SECOND QUARTER, WHICH WOULD BE AROUND THE END OF MARCH, APRIL, AS WE START GEARING UP TO SEE WHERE OUR FINANCES ARE, TO SEE WHERE OUR, OUR MONEY'S AT, TO SEE HOW OUR BONDS ARE LOOKING TO SEE IF WE'RE ON TRACK FINANCIALLY.
'CAUSE BY THEN, WHATEVER COUNCILS IS THERE, YOU KNOW, THEY'RE HAVING PROJECTS THAT ARE COMING THROUGH.
WE HAVE CIP PROJECTS THAT ARE IN ROUTE THAT ARE IN THE PROCESS OF BEING CONDUCTED.
WE CAN GET AN AMOUNT OF LIKE CHECKING OUR BANK ACCOUNT TO SEE WHERE WE'RE AT.
BY THE TIME IT REACHES JUNE, WE'RE ALREADY IN OUR SECOND TO THIRD WORKSHOPS.
SO WE ALREADY HAVE AN IDEA OF WHEN OUR FIRST MAY MEETING COMES.
WE KNOW EXACTLY WHAT THE CITY IS ASKING FROM US.
THEY'RE PRESENTING THEIR SEARS CHRISTMAS LIST BOOK, THEIR WISHLIST.
UH, WE CAN KIND OF SEE WHAT THEY'RE ASKING, WHAT THEY'RE LOOKING AT.
AND BY JUNE WE CAN KIND OF SEE WHERE OUR FINANCES ARE THERE.
IT'S A MATTER OF KEEPING TRACK ON THAT END.
AND THEN AT THE VERY END, RIGHT BEFORE WE VOTE ON OUR BUDGET, 'CAUSE WE USED TO DO IN AUGUST, NOW WE DO IN SEPTEMBER, WE CAN GET A FINAL REPORT FROM THE, OR YOU COULD, THE COMMITTEE COULD GET A FINAL REPORT AS FAR AS ALL THE AUDITS THAT WERE DONE, ALL THE INTERNAL AUDITS THAT WE HAD.
AND WE CAN HAVE SO MUCH CONVERSATION ABOUT WHAT IT IS WE CAN HAVE PUBLIC COMMENT TO, TO SEE WHERE WE'RE AT.
AND I THINK IT WOULD BE EVEN BETTER TO HAVE SOMETHING LIKE THAT BECAUSE YOU HAVE RESIDENTS INVOLVED.
AND ALSO IT'S THAT CHECKS AND BALANCES.
BUT LIKE YOU SAID, YOU NAILED IT.
THE MORE EYES AND THE MORE EARS AND THE MORE WE CAN STUDY WHERE OUR MONEY IS, IF WE START GETTING, UM, LOCALLY AS, UH, OUR ECONOMY IS GETTING KIND OF, YOU KNOW, TAPERED OFF.
'CAUSE I REMEMBER A YEAR AGO YOU SAID, YOU KNOW, OUR HONEYMOON PHASE IS GONNA BE TAPERING OFF.
A LOT OF OUR DEVELOPMENT'S GONNA START SLOWING DOWN.
WE ARE STARTING TO SEE THAT NOW.
UH, WE CAN KIND OF SEE WHERE OUR, OUR MONEY'S AT.
AND IT HELPS US BUDGET TO WHERE WE HAVE ANOTHER SET OF EYES.
A COMMITTEE CAN SAY, HEY, THIS IS WHAT WE'RE RECOMMENDING TO COUNCIL, OR THIS IS, UH, WHAT WE ADVISE THE COUNCIL MOVING FORWARD VERSUS JUST HAVING THE AUDIT COMMITTEE COMING
[01:40:01]
STRAIGHT TO US.IT'S JUST THAT MIDDLEMAN THAT WE HAVE IN THE MIDDLE.
AND IT'S BASED ON RESIDENTS WHO WANT TO BE PART OF THAT PROCESS.
AND THEN TWO COUNCIL MEMBERS THAT COULD BE ABLE TO HELP WITH THE LEAD ON THAT.
AND THEN OF COURSE, YOU'LL ALWAYS BE THERE TO, TO HELP WITH THE, IN THE CITY MANAGERS OR WHOEVER WE HAVE, UH, COULD BE ABLE TO HELP GUIDE US THROUGH.
I THINK IT, IT WOULD BE, IT WOULD BE HELPFUL, BUT I WOULD RECOMMEND THOSE OPTIONS THERE BY YIELD COUNCIL MEMBER MCKINNEY.
I, I THINK THAT IF WE'RE GONNA HAVE, UH, RESIDENTS ON, AND IF WE'RE GONNA DEFER OUR RESPONSIBILITIES OFF ON THEM, THEY NEED TO HAVE QUALIFICATIONS.
THEY NEED TO HAVE SOME KIND OF A LICENSE.
THEY NEED TO HAVE SOME EXPERTISE.
I THINK THIS, IF WE DECIDE TO, TO GO THIS ROUTE, IT IS ENTIRELY TOO IMPORTANT TO JUST PUT IN THE HANDS OF WHOMEVER.
I THINK THEY NEED TO HAVE, YOU KNOW, SIGNIFICANTLY MORE KNOWLEDGE THAN WE DO AS WE COME IN IF WE'RE, IF WE'RE GONNA GO THAT ROUTE.
UM, I, I VALUE YOUR OPINION HIGHLY.
UH, AND I'M, I'M TRYING TO THINK OF THE APPROPRIATE WAY TO PHRASE THIS QUESTION.
AND IT'S NOT GONNA COME OUT RIGHT.
WOULD THIS COMMITTEE HELP OR HINDER YOU IN THE WORK THAT YOU DO FOR THE CITY? IT DEPENDS ON THE MAKEUP OF THE COMMITTEE AND THE MISSION ESTABLISHED BY COUNCIL.
AND THE QUALIFICATIONS OF THE MEMBERSHIP.
THAT'S THE ANSWER I WAS LOOKING FOR.
LIKE YOU SAID, YOU KNOW, AND THERE'S SOMEBODY ON COUNCIL THAT'S GOOD WITH NUMBERS AS WELL.
I'VE I'VE HELD A SERIOUS LICENSE YOU THAT THAT WOULD BE SOMEBODY THAT, THAT WOULD BE INTERESTED IN IN IN THAT SITUATION.
UM, I WANT TO PREFACE THE FACT THAT THAT'S, THIS IS AN ADDITION TO ME LOOKING ON AT THE FINANCES.
I DON'T THINK WE'RE GONNA JUST GIVE UP OUR, OUR RESPONSIBILITIES AS OVERSIGHT.
THIS IS GONNA BE IN ADDITION TO, UM, AND WE HAD A COMMITTEE UP TWO YEARS AGO, AND IT WAS COUNCIL MEMBER GZA.
BUT I DO APPRECIATE THE FACT THAT SHE WAS AS A, AS A RESIDENT, SO WILLING TO DIG IN AND, AND LOOK AT, UM, THE FINANCES.
AND I THINK IF WE DECIDE TO GO WITH THIS OPTION, IT'LL GIVE RESIDENTS AN OPPORTUNITY TO ASK QUESTIONS.
AND SO MAYBE IT'S NOT SO MANY ASSUMPTIONS FLYING AROUND.
UM, MY IDEA WOULD DO WOULD BE TO DO A FINANCE AND A BUDGET.
UM, AND I SAY BUDGET BECAUSE I WOULD LOVE THAT FEEDBACK FROM THE RESIDENTS IN THIS COMMITTEE ON HOW THEY THINK THAT WE SHOULD SPEND OUR, THEIR TAXPAYER DOLLARS.
UM, AND AGAIN, THEY'RE JUST A RECOMMENDATION.
SO NOT JUST, BUT WE'RE NOT TAKING THOSE WORDS AS, AS, UM, SOLID.
SO WE CAN STILL CHOOSE AND DECIDE HOW WE WANNA SEE THAT.
BUT, UM, MANY OF US GO TO SOCIAL MEDIA AND GO TO DIFFERENT PLACES TO OBTAIN THIS INFORMATION.
AND IT WOULD BE FANTASTIC IF WE HAD A COMMITTEE THAT COULD SHARE THAT INFORMATION WITH US.
UM, I THINK I, I LIKE THE IDEA OF MEETING QUARTERLY EXCEPT FOR DURING THE RIGHT BEFORE BUDGET, IF THEY CAN MEET A LITTLE BIT MORE SO THEY CAN GIVE US RECOMMENDATIONS FOR BUDGET.
I DON'T KNOW HOW EVERYBODY FEELS ABOUT INCLUDING THE BUDGET ASPECT OF IT, BUT, UH, TO ME THAT'S IMPORTANT.
IT'S IMPORTANT TO GET THE TAXPAYER FEEDBACK ON HOW THEY WANT THEIR MONEY SPENT.
UM, IS THIS, I DON'T KNOW IF THIS IS ASKING TOO MUCH PEREZ, UM, 'CAUSE I KNOW SOME HISTORY OF THE CITY OF KYLE, AND MY QUESTION TO YOU WOULD BE, WHEN YOU WALKED INTO YOUR POSITION, DID YOU, WELL, FOR ONE, DID YOU HAVE CONCERNS? AND FOR TWO, COULD YOU SHARE ANY OF THOSE CONCERNS WITH US? YOU WERE BROUGHT ON FOR A VERY SPECIFIC REASON.
I KNOW THAT
AND I'LL GIVE YOU A VERY SIMPLE EXAMPLE.
THEY WERE FUN THAT I FOUND WHEN I FIRST CAME ON BOARD, WERE IN NEGATIVE POSITION AND NOT BY A HUNDRED DOLLARS OR A THOUSAND DOLLARS, THEY WERE NEGATIVE IN MILLIONS.
WHAT I FOUND IN RESEARCHING IN THOSE DAYS, STAFF WAS GIVING COUNCIL BUDGET INFORMATION THAT COUNCIL WAS ADOPTING BUDGET WITHOUT KNOWING THE FUND BALANCE.
[01:45:01]
TO THE NEGATIVE POSITION IN MANY OF THE CITY FUNDS.IT TOOK ME OVER FIVE YEARS TO BRING THOSE FUND BALANCES BACK TO NORMAL.
SO WHEN I LOOK BACK, WHEN I FIRST STARTED TO WHERE WE ARE TODAY, IT'S A DAY AND NIGHT DIFFERENCE.
SO I DON'T KNOW IF, WELL, I APPRECIATE THAT AND LET, LET ME TELL YOU WHY, BUT I ALSO MADE A PROMISE TO COUNSEL.
I STOOD IN FRONT OF COUNSEL THE DAY I WAS INTRODUCED TO COUNSEL.
AND I BELIEVE I'VE KEPT THAT PROMISE TO THIS DAY.
YOU MAY NOT LIKE WHAT I HAVE TO SAY, BUT IT WILL BE THE TRUTH.
BECAUSE IF YOU DON'T KNOW THE TRUTH, HOW AS PUBLIC OFFICIALS DO, YOU MAKE RIGHT DECISIONS.
AND THE REASON WHY I ASKED, I, I'VE BEEN VERY ACTIVE IN THE HISTORY OF THE CITY OF KYLE, AND SO I'M AWARE OF SOME OF THESE THINGS, BUT YOU KNOW, A LOT OF PEOPLE, COUNCIL MEMBER HARRIS JUST SAID, WELL, WE DO THIS AND WE DO THIS.
THEY WERE DOING IT BACK THEN TOO.
AND IT'S NOT, IT'S, IT MAY NOT CURRENTLY BE HAPPENING.
I THINK THEY WERE, UM, THEY WERE NOT DOING, WE HAD THIS COMMITTEE THEN TOO, LIKE
BUT MY WHOLE POINT IS WHEN PEOPLE QUESTION HOW DO THESE THINGS HAPPEN? THEY DO, THEY DO, YOU WALKED INTO A POSITION WHERE MILLIONS OF DOLLARS OF MISSING THAT WAS, AND THAT WAS HOW MANY YEARS AGO? LIKE 15.
WITHOUT COUNSEL KNOWING OVER YES.
SO THAT'S, THAT, THAT'S MY CONCERN IS YES, THIS, I'M NOT SAYING THIS IS HAPPENING, BUT I'M SAYING IT, IT DID HAPPEN.
AND I, I PREFER TO BE PROACTIVE AS OPPOSED TO REACTIVE.
IT'S OUR JOB AS WE ALL SIT HERE TO ENSURE THAT WE'RE PROTECTING OUR TAXPAYER DOLLARS.
AND I THINK OUR CITY'S DONE A FAIRLY GOOD JOB OF DOING THAT.
AND SO I WANNA KEEP DOING THAT MOVING FORWARD.
SO MY, YEAH, MY ONLY SUGGESTION WOULD BE WE MAKE IT A FINANCE AND BUDGET.
UM, IF COUNCIL'S OKAY WITH THAT JUST TO OBTAIN THAT ADDITIONAL FEEDBACK DURING BUDGET SEASON.
AND I DO LIKE THE IDEA OF HAVING, UM, SOMEBODY WITH A FINANCE BACKGROUND OF SOME SORT ON BOARD.
I KNOW THEY MIGHT, AND THEY MIGHT ALSO BE LIMITED.
I DON'T KNOW IF THEY CAN LIKE, UH, FINRA KIND OF REGULATES THE ADVICE THAT YOU CAN GIVE OR THE FEEDBACK THAT YOU CAN GIVE.
SO JUST, YOU KNOW, IF WE DO DECIDE TO COME BACK WITH THAT, KEEPING THAT IN, IN IN MIND.
UM, I APPRECIATE ALL THE WORK THAT YOU DO AND ALSO FOR JUST STANDING SO FIRMLY ON, YOU KNOW, JUST BEING HONEST AND ALWAYS TELLING THE TRUTH.
AND I THINK THAT'S WHY, LIKE, I FIND IT SO DIFFICULT SOMETIMES WHEN FOLKS TRY TO, YOU KNOW, RIP DOWN THE WORK THAT, THAT YOU HAVE DEDICATED YOURSELF TO DOING AND BRINGING US OUT OF WHAT THAT WAS.
CAN YOU JUST REMIND FOLKS OF LIKE WHEN IT WAS THAT YOU STARTED HERE? OCTOBER 25TH, 2010.
AND SO I THINK ONE OF MY FIRST, UH, I GUESS I DON'T FEEL COMFORTABLE MAKING IT.
THE FINANCE AND BUDGET, UH, COMMITTEE I WOULD PREFER TO KEEP AT THE FINANCE AND AUDIT COMMITTEE.
UH, THE REASON BEING IS THAT I WOULD JUST RATHER US IMPROVE OUR BUDGET PROCESS POINT BLANK TO ALLOW MORE FEEDBACK FROM ALL CITIZENS.
BECAUSE DEPENDING ON HOW IT IS, IT'S DETERMINED WHETHER THAT'S, UM, I JUST THINK THAT THERE COULD BE OPPORTUNITIES FOR BIASES REGARDLESS OF LIKE WHO'S SITTING HERE ON WHO GETS TO MAKE A SAY AND WHO GETS TO MAKE RECOMMENDATIONS ABOUT BUDGET RELATED ITEMS. AND TO ME, THAT DOESN'T FALL WITHIN THE REALM OF RESPONSIBILITIES OF APPOINTED INDIVIDUALS WHO ARE GOING TO BE CHOSEN FROM A GROUP OF PEOPLE WHO HAVE THEIR OWN BIASES.
UM, I WOULD JUST RATHER US IMPROVE THE BUDGET PROCESS OVERALL.
UM, I ALSO THINK THAT IF WE DO HAVE IT, I WOULD LIKE TO SEE A FOUR THREE, SO FOUR COUNCIL, THREE, UH, CITIZEN.
UM, SO THAT WAY IT'S A LITTLE BIT MORE BALANCED.
UM, AND ALSO MAYBE GIVE THE OPPORTUNITY FOR, OUT OF THOSE THREE POSITIONS, TWO OF THOSE BEING PROFESSIONALS AND THEN ONE JUST A RESIDENT.
I THINK NEED, WE HAVE TO HAVE THAT MOST THREE.
I WAS GOING TO SUGGEST IF WE'RE GONNA HAVE MAJORITY COUNCIL THAT IT BE THREE, TWO, SO THAT IT'S FIVE TOTAL.
THREE COUNCIL, TWO, NINE, SO THAT WE'RE NOT HAVING A QUORUM OF COUNCIL PRESENT AT THE MEETING.
I'D LIKE TO SEE IT MOSTLY RESIDENTS.
I'M NOT, WE ALREADY HAVE A SAY AS A COUNCIL MEMBER.
UH, SO, UH, WHEN IT COMES TO THE MAKEUP, UM, I JUST REALLY WANNA MAKE SURE THAT WHOEVER IT IS THAT WE HAVE IS GOING TO HAVE THAT PROFESSIONAL BACKGROUND.
I THINK THAT SEEMS TO BE SOMETHING THAT WE'RE ALL ON BOARD WITH.
UM, BUT I, I REALLY DON'T FEEL COMFORTABLE WITH MAKING IT THE FINANCE AND BUDGET.
I WOULD RATHER KEEP IT AS FINANCE AND
[01:50:01]
AUDIT, UM, FOR THE REASONS THAT I, THAT I STATED.AND I THINK MEETING QUARTERLY IS GREAT AND IF THEY NEED TO SPEED UP THE TIMES THAT THEY MEET DURING THE BUDGET PROCESS, I THINK THAT'S GREAT AS WELL.
UM, BUT I, I JUST REALLY, YEAH, I'M A LITTLE HESITANT ON MOVING FORWARD WITH THE BUDGET PORTION, PORTION OF THAT.
ANYBODY ELSE? COUNCIL MEMBER GZA.
WHEN EARLIER THIS YEAR WE WERE VOTING ON BRINGING IN COMMITTEES.
MOST OF COUNCIL SEEMED TO BE AGAINST IT BECAUSE OF CONCERNS FROM THE CITIZENS ABOUT TRANSPARENCY HAVING TO KEEP UP WITH ANOTHER BOARD OR COMMITTEE.
SO, UM, ONE I JUST KIND OF WANNA MAKE SURE THAT WE'RE MINDFUL OF THAT.
UM, BUT TWO, YOU KNOW, PEREZ, WHAT REALLY KEEPS YOU AWAKE AT NIGHT WORRYING ABOUT THIS JOB? OH, ABOUT SUCH
UM, THERE ARE A NUMBER OF THINGS, BUT ON THE SHORT LIST WOULD BE OUR DEBT, OUR CIP SPENDING PLAN, WHICH THE DEBT IS A BYPRODUCT OF THE CIP SPENDING PLAN AND THE PRESSURE IT PUTS ON TAX RATES, WATER RATES, WASTEWATER RATES, SO IT'S, THE RATES ARE AT THE TOP OF THE PYRAMID.
AND ANYTHING BELOW THAT OF MY CONCERN, WHAT KEEPS ME UP IS, IS THE DEBT AND THE CIP SPENDING PLAN.
SO ARE THOSE THINGS THAT YOU WOULD THEN WANT THE COMMISSION TO TAKE A PARTICULAR LOOK AT? UM, AS WE FORM THIS? SO WE HAVE TO BE VERY CAREFUL.
THE CITY CHARTER KIND SPECIFIES THE BUDGET PROCESS.
SO THE, THE BUDGET DOESN'T BECOME OFFICIAL UNTIL THE CITY MANAGER PROPOSES TO CITY COUNCIL, WHICH IS 60 DAYS PRIOR TO THE START OF THE FISCAL YEAR.
SO ONCE THE BUDGET PROPOSED BUDGET IS OFFICIAL AND IS PUBLIC IN THE PUBLIC DOMAIN, IF WE WERE TO HAVE THIS COMMITTEE, WE COULD HAVE THE COMMITTEE EXAMINE OR STUDY IF THE COUNCIL CHOSE THAT TO BE THEIR MISSION.
THE ANY TAX RATE IMPACTS ANY RECOMMENDATIONS ON TAX RATES, ANY PROPOSAL BY STAFF OR CITY MANAGER TO CHANGE UP OR DOWN WATER OR UTILITY RATES.
THE IMPACT ON OF THAT COULD BE LOOKED AT BY THE COMMITTEE, BY THE RESIDENTS OR COUNCIL MEMBERS, WHOEVER SERVES ON THIS COMMITTEE AND MAKES THEIR RECOMMENDATION DIRECTLY TO COUNCIL, NOT TO CITY MANAGER OR STAFF.
SO I FORESEE THAT TO BE THEIR ROLE AND NOT, NOT EXAMINING EVERY LINE ITEM IN THE BUDGET, JUST THE, THE BIG TICKET ITEMS THAT REALLY IMPACT THE CHECKBOOKS OF OUR HOUSEHOLDS IN OUR COMMUNITY.
THE OTHER NOTE I'M GONNA MAKE IS THE CHARTER CURRENTLY PROVIDES SOME RESPONSIBILITY TO THE PLANNING AND ZONING COMMISSION TO REVIEW CAPITAL IMPROVEMENT PROGRAMS. SO IF WE'RE GOING TO INCLUDE THAT AS PART OF THIS, WE NEED TO MAKE SURE THAT IT'S CONSISTENT.
DO THEY CURRENTLY DO THAT? UH, I DON'T, I CAN'T REMEMBER WHAT TIME I'VE SEEN THEM DO THAT.
YEAH, IT'S, IT'S IN THE CHARTER.
UM, I DON'T RECALL THE LAST OF THE DONE EITHER, BUT WE HAVE TAKEN THE CI PLAN TO THE P AND Z WHEN WE UPDATE THE IMPACT FEE FOR WATER AND WASTEWATER.
ANY OTHER QUESTIONS, COMMENTS? DID WE GIVE ENOUGH FEEDBACK FOR YOU TO BRING THIS BACK? SURE.
SO I'VE GOTTEN A NUMBER OF VARIATIONS.
I'M GONNA BRING BACK A DRAFT ORDINANCE WITH THESE OPTIONS THAT WE TALKED ABOUT.
MAYOR HAD OPTIONS, MAYOR PROM HAD OPTIONS, UH, COUNCIL MEMBERS AHA HAD OPTIONS.
THEY'RE SLIGHTLY DIFFERENT FROM EACH OTHER.
SO WHAT I BRING BACK, I'M GONNA BRING BACK ALL Y'ALL'S OPTION AND THEN YOU AS A BODY HELP US DECIDE OKAY.
I JUST WANNA MAKE SURE WE GAVE YOU CLEAR DIRECTION.
[4) Receive a report, hold a discussion, and provide staff feedback on the progress of the Unified Development Code (UDC) and Engineering Criteria Manual (ECM), including project schedule, draft modules and public engagement strategy conducted by Freese & Nichols (FNI) for the City of Kyle.]
IT.UM, NEXT, UH, WE HAVE AGENDA ITEM FOUR, RECEIVE A REPORT, HOLD A DISCUSSION AND PRIVATE STAFF, AND PROVIDE STAFF FEEDBACK ON THE PROGRESS OF THE UNIFIED DEVELOPMENT CODE AND ENGINEERING CRITERIA MANUAL, INCLUDING PROJECT SCHEDULE, DRAFT MODULES, AND PUBLIC ENGAGEMENT STRATEGY CONDUCTED BY FREEZE AND NICHOLS FOR THE CITY OF KYLE.
UM, SO WE'RE HERE TODAY TO TALK A LITTLE BIT ABOUT WHAT WE'RE GONNA SEE GOING FORWARD WITH THE, UH, CREATION AND EVENTUAL
[01:55:01]
ADOPTION OF A NEW UNIFIED DEVELOPMENT CODE.SO ON, LET'S SEE IF THIS WILL WORK FOR ME.
MAGIC IN THE BACK
UM, SO ON FEBRUARY 4TH, 2025, COUNCIL SELECTED FREEZE NICHOLS, UH, TO LEAD THE DEVELOPMENT OF A NEW UNIFIED DEVELOPMENT CODE AND ENGINEERING ENGINEERING CRITERIA MANUAL, UH, KEY.
THIS IS A KEY IMPLEMENTATION ACTION ASSOCIATED WITH THE ADOPTION OF THE 2030 COMPREHENSIVE PLAN.
UH, THE UDC WILL CONSOLIDATE AND MODERNIZE THE CITY'S ZONING SUBDIVISION AND SITE DEVELOPMENT REGULATIONS INTO A MORE USER-FRIENDLY, INTEGRATED AND LEGALLY DEFENSIBLE FRAMEWORK.
UH, THIS PROJECT HAS PROGRESSED FROM DIAGNOSTIC INTO ACTIVE DRAFTING AND REFINEMENT OF THE NEW CODE.
UH, SO WHAT WE'RE, WHAT WE'VE DONE AND WHERE WE ARE, UH, WE'VE DONE THE DIAGNOSTIC, A COMPREHENSIVE DIAGNOSTIC THAT CAME TO COUNCIL, I WANNA SAY IN DECEMBER OF THIS PAST YEAR, UM, OF THE EXISTING DEVELOP, UH, CITY'S EXISTING DEVELOPMENT REGULATIONS AND DEVELOPMENT PROCESSES.
WE HAVE CONDUCTED EXTENSIVE STAKEHOLDER ENGAGEMENT, INCLUDING MEETING WITH CITY STAFF, PLANNING AND ZONING COMMISSION, ECONOMIC DEVELOPMENT BOARD, UH, THE DEVELOPMENT COMMUNITY AND LOCAL STAKEHOLDERS.
RIGHT NOW WE'RE TRANSITIONING INTO A ROLLING DRAFTING PROCESS.
UH, WE'VE GOT THE FIRST MODULE COMPLETED, UH, THAT STAFF HAS HAS, IT'S BEEN DELIVERED BY, UH, OUR CONSULTANT STAFF IS REVIEWING IT AND PROVIDING COMMENTS.
UH, MODULE TWO IS DRAFTED IN UNDER REVIEW AND MODULES THREE AND FOUR ARE UPCOMING.
SO WE'RE TRANSITIONING NOW TO REALLY FOCUS ON REFINING OUR DRAFT MODULES AND COORDINATING ACROSS THE DEPARTMENTS AND THEN EXPANDING PUBLIC ENGAGEMENT FOR THE NEXT COUPLE OF MONTHS.
I'M GONNA INVITE CHANCE SPARKS WITH FREE SINALS TO COME AND WALK THROUGH JUST IN A LITTLE BIT MORE DETAIL, UH, WHERE WE'RE AT, WHERE WE'RE GOING, UH, SO THAT YOU GUYS CAN GET A BETTER UNDERSTANDING OF WHAT YOU CAN EXPECT TO SEE OVER THE NEXT COUPLE MONTHS, AND THEN REALLY OVER THE DURATION OF THE PROJECT.
EXCITED TO BE HERE THIS EVENING, UH, TO WALK THROUGH THIS WITH Y'ALL FOR WHAT TO EXPECT GOING FORWARD.
SO, UH, SO AGAIN, JUST PROVIDE AN UPDATE KIND OF WHERE WE ARE, WHERE WE'RE HEADED WITH THIS.
UM, COUPLE OF THINGS THAT WE FOUND ALONG THE WAY IS WE WENT THROUGH THE DIAGNOSTIC PROCESS, THEN SHIFTED INTO MODULE DRAFTING, IS WE DO SOME EARLY TESTING WITH THAT TO SEE HOW DOES THE STAFF IN PARTICULAR RESPOND TO YOUR ORGANIZATIONAL STRUCTURE.
LEARNED A COUPLE OF THINGS OUT OF THAT THAT ALLOWED US TO REORGANIZE THE TABLE OF CONTENTS THAT WE ARE GOING WITH FOR THIS CODE, UH, IN A WAY THAT KIND OF WORKS WITH HOW THINGS FUNCTION.
THE KYLE WAY, EVERY CITY'S A LITTLE BIT DIFFERENT.
UH, IT HAS TO DO WITH HOW YOUR UTILITIES OPERATE TO YOUR TYPICAL DEVELOPMENT PROCESS AND PATTERNS TO, UH, TO YOUR STAFFING LEVEL.
SO WE MADE SOME ADJUSTMENTS TO THAT.
WE ALSO ADJUSTED INTO WHAT WE CALL A ROLLING DRAFT FORMAT.
WHAT THAT MEANS IS THAT INSTEAD OF DOING DISCRETE MODULES WITH EACH MODULE, WE'RE ADDING TO WHAT WAS ALREADY DRAFTED WITH EACH CASE AND MAKING ADJUSTMENTS TO WHAT WAS PREVIOUSLY DRAFTED BASED ON RESPONSE AND COMMENT.
UH, THAT WAS SOMETHING THAT WE, UH, FOUND WAS WORKED A LITTLE BIT BETTER FOR YOUR STAFF, UH, HELP THEM UNDERSTAND CONTEXT, UH, TO EACH STEP ALONG THE WAY.
UH, WE ALSO THROUGH THAT, UH, HAVE DEVELOPED SOME PUBLIC ENGAGEMENT APPROACHES.
UM, KEY THING WE ALWAYS TALK ABOUT WITH ENGAGEMENT, CONVENIENT, INCLUSIVE, INTERACTIVE, MEANINGFUL.
I WILL NOT DO A PRESENTATION THAT INVOLVES COMMUNITY ENGAGEMENT, THAT DOESN'T MENTION THOSE FOUR THINGS.
UM, SO WE HAD SOME ENGAGEMENT EARLY IN THE PROCESS IN THE DIAGNOSTIC THAT'S FIGURING OUT WHAT'S BROKEN.
UH, THAT ENGAGEMENT SHIFTS AS WE MOVE INTO THE DRAFTING PROCESS.
DEVELOPMENT CODES ARE A REALLY CHALLENGING THING TO DO PUBLIC ENGAGEMENT ON BECAUSE BY THEIR NATURE THEY ARE VERY TECHNICAL.
SO YOU HAVE TO FIND WAYS TO ENGAGE IN WAYS THAT PEOPLE CAN RELATE TO IT.
AND THE WAY I LIKE TO EXPLAIN THAT IS NOT ASKING THEM ABOUT HOW DO YOU FEEL ABOUT THIS PARTICULAR SETBACK? OR, YOU KNOW, WHAT'S THE EXACT RIGHT BUILDING HEIGHT? IT'S ASKING INSTEAD, HOW ARE THEY EXPERIENCING PLACE? UH, HOW DO THEY EXPERIENCE DEVELOPMENT WITHIN KYLE OR ELSEWHERE? WHAT ARE THE THINGS THAT THEY SEE THAT THEY WOULD LIKE TO SEE IN KYLE OR CONVERSELY THAT THEY DO NOT WANT TO SEE IN KYLE? AND WE USE THAT EXPERIENTIAL APPROACH WITH THE PUBLIC TO INTERPRET THAT AND DETERMINE, OKAY, BASED ON WHAT WE'RE HEARING, HERE'S WHAT WE NEED TO CODE FOR.
SO THAT DIAGNOSTIC PROCESS, A LOT OF THAT WAS COMMUNITY EDUCATION.
YOU KNOW, HERE'S WHAT'S GOING ON.
HERE'S WHAT A CODE DOES, HERE'S WHAT A CODE DOES NOT DO.
SO NOW WE'RE SHIFTING INTO HOW WE APPROACH ENGAGEMENT DURING DRAFTING PROCESS.
SO THAT BEGINS WITH VIRTUAL ENGAGEMENT.
UH, WE RECOGNIZE PEOPLE ARE GENERALLY VERY BUSY.
VIRTUAL ENGAGEMENT ALLOWS 'EM TO DO IT KIND OF ON THEIR OWN TIME.
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TRUE OF A CITY LIKE KYLE WHERE, UH, MANY PEOPLE ARE DUAL INCOME FAMILIES.THEY, UH, OFTEN HAVE COMMUTES, THINGS LIKE THAT.
UH, AND THEY'RE ALSO OFTEN TIED UP WITH OTHER LIFE PRIORITIES.
SO WE TRY TO ADJUST TO THAT, UH, SO THAT THEY CAN DO IT ON THEIR OWN TIME.
THE EXAMPLE I OFTEN GIVE IS, YOU KNOW, IF YOU'RE SITTING THERE CRUISING ON YOUR PHONE DURING UH, T-BALL PRACTICE, YOU MIGHT AS WELL DO SOME SURVEY RESPONSE FOR SOMETHING LIKE THIS.
UH, SO AGAIN, FOLLOWING UP WITH INTERNAL, EXTERNAL, EXTERNAL STAKEHOLDER MEETINGS, THAT'S BRINGING BACK FOLKS THAT WE'VE TALKED TO, TO TEST IDEAS.
WE HEARD WHAT YOU SAID DURING THE DIAGNOSTIC.
WHAT DO Y'ALL THINK? HOW CAN WE REFINE THIS FURTHER? WE ALSO HAVE SOME ENGAGEMENT, UH, IN PERSON ENGAGEMENT EVENTS.
UH, THIS IS OFTEN GOING WHERE PEOPLE ALREADY ARE, UH, IN THE CASE OF, UH, TABLING EVENTS, ALSO SOME OPEN HOUSES PLANNED.
UH, AS WE MOVE FORWARD, DO HAVE THIS ITEMIZED OUT FOR KIND OF EVERYTHING THAT WE HAVE DONE TO DATE, BUT PROBABLY MORE IMPORTANTLY IS WHAT ARE WE DOING NEXT? SO, UH, WE'RE LOOKING AT LAUNCHING A, UH, LAUNCHING A PROJECT WEBSITE.
WE ACTUALLY HAVE IT DRAFTED, READY TO GO.
IT'S A MATTER OF CLICKING A BUTTON.
UH, AT THIS POINT, UH, WE'RE GONNA HAVE SOME SPECIFIC ENGINEERING STAKEHOLDER MEETINGS, UH, PLANNING, ZONING, COMMISSION UPDATE, UH, PLAN FOR ACTUALLY ABOUT A MONTH FROM NOW.
UH, SOME FOLLOW UP WITH YOUR ECONOMIC DEVELOPMENT AND PARKS, UH, BOARDS AND COMMISSIONS.
UH, AND THEN SOME FOLLOW UP WITH Y'ALL KIND OF IN THAT MID TO LATE JULY TIMEFRAME, UH, TO, UH, HAVE A REALLY GOOD SOLID CHECK-IN.
WE'LL HAVE A LOT OF DRAFTING DONE.
WE'RE GONNA WANT SOME RESPONSE FROM YOU IN TERMS OF SOME OF THE DIRECTION THAT WE'RE HEADING TOWARDS.
MAKE SURE THAT WE ARE ON THE RIGHT PATH BEFORE WE START BUTTONING THINGS UP.
AND PREPARING FOR A MORE ROBUST PUBLIC, UH, UH, ENGAGEMENT EFFORT.
WE'VE GOT SOME OPEN HOUSES THAT ARE PLANNED, UH, GOING, UH, AFTER, UH, THE FIRST OF THE YEAR, BASICALLY BETWEEN THE SUMMER AND THERE IT IS, HEAD DOWN PENCILS GRINDING TO DEVELOP A CODE, GET IT TO A POINT WHERE WE FEEL THAT IT IS SOMETHING THAT CAN BE PRESENTED TO AND UNDERSTOOD BY THE PUBLIC, AND ALSO ALLOWS US TO DETERMINE HOW BEST TO MESSAGE THINGS WITH THE PUBLIC, UH, TO MAKE IT CONNECTABLE AND UNDERSTANDABLE AND RELATABLE, UH, THROUGH THAT GAME PLAN BEING A, UH, A CONSIDERATION AND ADOPTION PERIOD, UH, IN THAT, IN THAT, UH, EARLY 2027 TIMEFRAME.
UH, BASICALLY IT'S GOT A DROPDOWN YOU CAN PICK FROM A LITANY OF DIFFERENT LANGUAGES, NOT JUST ENGLISH AND SPANISH WORKS PRETTY WELL.
UM, MY FAVORITE ONE IS ALWAYS TESTED ON MANDARIN.
IT'S A VERY DIFFICULT TRANSLATION EFFORT.
UH, WE'VE GOT SOMEBODY IN OUR OFFICE THAT, THAT SPEAKS MANDARIN.
THEY CHECK, DOUBLE CHECK THAT.
AND THAT TELLS US A GOOD LEVEL SET ON HOW IS THIS TRANSLATION HAPPENING FOR OTHER LANGUAGES.
UH, HAS SOME OVERVIEW, KEY DATES, UH, RESOURCES.
DOCUMENTATION HAS AN INTERACTIVE MAP.
I REALLY LIKE THAT BECAUSE IT ALLOWS PEOPLE TO DROP PINS AND SAY WHAT THEY LIKE, WHAT THEY DON'T LIKE, THINGS LIKE THAT.
UM, SOME SIMPLE QUESTION POLLING, UH, AND ALSO, BUT REALLY IMPORTANTLY, A PROJECT CONTACT FORM.
THAT'S SOMETHING THAT'S REALLY USEFUL FOR THE PUBLIC JUST TO SEND IN.
LIKE, HEY, I'VE GOT THIS THOUGHT.
I NEED TO DUMP IT OUTTA MY BRAIN.
OR CONVERSELY, FOR Y'ALL, IT'S A CONSTITUENT CALLED ME UP.
THEY HAD THIS QUESTION, THIS THOUGHT.
IT GIVES Y'ALL A REALLY EASY AVENUE TO SEND SOMETHING DIRECTLY INTO THIS PROCESS ABOUT EVERY, UH, WEEK OR TWO WEEKS.
WE'RE GOING TO PULL THOSE, SUMMARIZE THEM, MAYBE PUT TOGETHER SOME, UH, RESPONSE SUMMARIES, GET THOSE POSTED UP TOO.
BASICALLY SHIFTING TO A HEAVILY TRANSPARENT, UH, DRAFTING PROCESS.
HEAVILY TRANSPARENT FEEDBACK PROCESS.
DOESN'T MEAN YOU HAVE TO TAKE EVERY COMMENT AND, AND AUTOMATICALLY SAY, YES, WE'RE GONNA PUT THAT IN THE CODE, BUT YOU HAVE EVERYBODY A RESPONSE, UH, TO, YES, WE HEARD YOU, IT ACTUALLY FITS IN THIS AREA.
OR, HEY, WE HEARD YOU, WE HEARD THIS.
THIS IS A CONFLICTING ISSUE THAT WE'VE ALSO HEARD.
HERE'S WHERE WE SIT ON THIS, AND THIS IS GONNA BECOME A POLICY CONVERSATION.
BUT GIVING THOSE PEOPLE THAT, THAT RESPECT, UH, THE FEEDBACK LOOP ON THAT.
SO AGAIN, MODULE ONE, THIS WAS YOUR GENERAL PROVISIONS.
THIS IS A LOT OF THE, THE LEGAL BASIS FRAMEWORK, UH, AND GETS INTO YOUR APPLICATIONS AND PERMITS.
UH, MODULE TWO CARRIES THAT OVER INTO SOME SUBDIVISION LAYOUT.
THIS IS WHERE YOU THINK LOOK AT THINGS LIKE HOW DOES TRAFFIC GET ASSESSED AND ANALYZED? UH, HOW DO YOU DETERMINE ADEQUATE PUBLIC FACILITIES FOR WATER WASTEWATER? THINGS LIKE THAT.
HOW DO YOU SIMPLY LAY OUT A NEW SUBDIVISION? WHAT'S REQUIRED, WHAT NEEDS TO BE SHOWN? ALL THAT TYPE OF INFORMATION APPEARS IN THAT, IN THAT MODULE TWO.
WHERE WE'RE HEADING NEXT IS MODULE THREE.
THIS IS WHERE THINGS GET A LITTLE MORE EXCITING.
YOU START HITTING THE ZONING LANGUAGE, THAT'S A, WHERE YOU SEE LOTS OF ZONING, DISTRICT CONSOLIDATIONS.
YOU HAVE A LOT OF DISTRICTS THAT ARE NOT SIGNIFICANTLY USED.
SO WE'RE CONSOLIDATING SOME OF THOSE.
WE'RE CREATING SOME SPECIFIC STANDARDS PARTICULAR TO YOUR DOWNTOWN.
THE NEEDS OF THE NEEDS OF YOUR DOWNTOWN.
THE DEVELOPMENT ISSUES OF YOUR DOWNTOWN ARE SUBSTANTIALLY
[02:05:01]
DIFFERENT FROM THE REST OF YOUR CITY.SO IT'S CREATING A SET OF STANDARDS THAT IS PRETTY COMPREHENSIVE THAT ADDRESSES EVERYTHING IN ONE SPOT IN THE DOWNTOWN.
UH, RESIDENTIAL DEVELOPMENT, NON-RESIDENTIAL, GETTING INTO HOW YOU DO EVERYTHING FROM LANDSCAPING TO PARKING LAYOUTS, THINGS LIKE THAT.
UM, AND THEN MODULE FOUR UH, WRAPS UP A LOT OF THE REMAINING STUFF AND THEN THE DETAILS THAT CROSS OVER BETWEEN DIFFERENT AREAS.
TREE PRESERVATION BEING ONE OF THOSE, LIGHTING SIGN REGULATIONS, THINGS LIKE THAT.
FROM THERE, IT GOES INTO A CONSOLIDATION.
UH, WE MAKE SURE EVERYTHING IS SPEAKING TO ITSELF THE WAY IT SHOULD, UH, AS, AS A UNIFIED CODE, SHOULD WE START TESTING THAT WITH STAFF, THEN WE SHIFT TO TESTING IT WITH STAKEHOLDERS.
WE SAY, ALL RIGHT, LET'S TAKE THIS THING OUT TO THE PUBLIC.
UH, SO THAT'S KIND OF THE GAME PLAN HERE.
IT DOES NOT WORK RIGHT NOW BECAUSE WE HAVE NOT HIT THE ACTIVATE BUTTON ON THE WEBSITE.
UH, BUT MAINLY BECAUSE PEOPLE MIGHT BE WATCHING THIS IN THE FUTURE, UH, LETTING 'EM KNOW IF THEY HOLD THEIR CAMERA UP TO THIS, IT WILL FLIP OVER INTO A WEBSITE HERE IN ABOUT A WEEK.
SO, UH, THAT'S A QUICK ORIENTATION TO WHERE WE ARE.
UH, WOULD LOVE TO ANSWER ANY QUESTIONS.
OF COURSE, ROSIE AND MELISSA ARE BOTH HERE TOO.
WOULD YOU, UM, I I, ONE OF THE THINGS I WAS IMPRESSED WITH, WITH WERE SOME OF THE CONSULTING GROUPS THAT YOU WERE USING TO WORK WITH YOU FOR THE DEVELOPMENT CODE.
WOULD YOU GIVE US A FEW EXAMPLES OF THAT? OF THE, WHAT? THE, THE GROUPS THAT, OTHER GROUPS THAT ARE WORKING WITH ADVISOR OHS, OTHER MEMBERS.
OH, OUR, OUR TEAMING, OUR, OUR, UH, PARTNERS.
SO WE'RE WORKING WITH LIVABLE PLANS AND CODES.
THAT'S JANE ARIANA, UH, AS A UNIQUE EXPERTISE, PARTICULARLY INFORMED BASED CODES.
UH, BUT ARE YOU TALKING ABOUT LIKE INDIVIDUAL TEAM MEMBERS? NO, THE, A NUMBER OF ORGANIZATIONS THAT YOU'RE WORKING WITH? OH, SURE, SURE.
OUTSIDE OF FREEZE NICHOLS STRATEGIC PLAN.
AND THEN ALSO YOU'RE DOING THE HAYES COUNTY DEVELOPMENT.
WE'RE ALSO WORKING WITH HAYES COUNTY ON THEIR DEVELOPMENT REGULATIONS.
UH, THOSE HAVE GOTTEN MORE EXCITING HERE RECENTLY.
UM, BUT WE'RE ALSO WORKING WITH SEVERAL OTHER CITIES.
GEORGETOWN, UH, WE WORKED WITH HUDU, WE'RE WORKING WITH LIBERTY HILL.
UH, BUT WE'RE ALSO WORKING WITH SOME LARGER CITIES.
WE'RE WORKING WITH PLANO, FOR EXAMPLE.
UH, THAT'S A REALLY INTERESTING CITY WHERE THEY'RE A FULLY BUILT OUT CITY AND HAVE TO CONVERT THEIR CODE FROM WHERE THEY WERE ALWAYS PRESUMING THAT THEY WERE DEVELOPING EMPTY LAND TO NOW EVERYTHING IN PLANO IS REDEVELOPMENT, REQUIRES A COMPLETELY DIFFERENT SET OF SKILLS, COMPLETELY DIFFERENT SET OF STANDARDS.
SO, UH, THOSE ARE A FEW OF THE EXAMPLES THAT WE'RE WORKING WITH.
BUT WHAT ABOUT ORGANIZATIONS? YOU WERE WORKING WITH? CONSERVATION.
SO, SO YEAH, SO WE'RE WORKING WITH SOME OF THE CONSERVATION, YOUR CONSERVATION GROUPS.
UM, WE'VE, UH, MET WITH, UH, OH, A LARGE NUMBER OF, UH, DEVELOPER INTERESTS IN THERE.
UM, WE HAD THE, UH, I'M TRYING TO REMEMBER ALL THE ENVIRONMENTAL GROUPS THAT WERE IN THAT CONVERSATION.
YEAH, BUT YOU'RE DOING SOME WORK WITH SOME OTHER ENVIRONMENTAL GROUPS FOR THE STATE TOO? OH, WITH THE STATE? OH, YOU'RE TALKING ABOUT LIKE WITH THE GLO? YEAH.
OH, WE WERE WITH GLO DUCKS UNLIMITED.
UM, WE WORKED WITH SURF RIDER, UM, A FEW OTHERS, UH, LIKE THAT.
UM, I DUNNO IF THAT ANSWERS YOUR QUESTION.
I HAVE A HARD TIME REMEMBERING WHO WE WORK WITH AND WHERE
ANY OTHER QUESTIONS, COMMENTS, FEEDBACK? GO AHEAD.
UM, SO BACK IN DECEMBER, AND YOU PROBABLY KNOW WHERE THIS IS GOING.
UM, I HAD BROUGHT UP THE CONCERN WITH ENSURING THAT WE'RE TALKING ABOUT ANTI DISPLACEMENT AND THAT WE'RE ADDRESSING IT WITHIN OUR CODE.
CAN I JUST GET LIKE A LITTLE BIT OF AN UPDATE ON LIKE HOW THAT'S BEEN GOING, THINGS THAT WE'VE CONSIDERED, UM, IF WE'VE ALREADY DRAFTED SOME, SOME ITEMS IT SEEMS, DO YOU HAVE YEAH, SURE.
IT DOESN'T HAVE TO BE IN DEPTH OR ANYTHING.
SO THAT'S ACTUALLY PART OF THE MODULE THAT WE'RE LOOKING AT NOW, BECAUSE YOUR, YOUR, UH, ANTI DISPLACEMENT TYPES OF TOPICS TEND TO FALL SQUARELY IN THE ZONING ARENA, UH, WHERE IT DOES TOUCH DEVELOPMENT CODE.
UM, WHEN YOU'RE TALKING ABOUT ANTI DISPLACEMENT, IT GETS BEYOND LIKE REGULATION, LIKE DEVELOPMENT REGULATIONS.
THERE'S A WHOLE LOT OF THINGS THAT INFLUENCE IT.
BUT WITHIN THE DEVELOPMENT REGULATION SPACE, WHAT WE ARE FOCUSING ON IS HOW DO YOU SUPPORT INCREMENTAL CHANGE? THAT'S THE KEY TO, UH, TO ADDRESSING KIND OF THAT ANTI DISPLACEMENT ISSUE.
WHEN YOU HAVE A CODE THAT EITHER RESULTS IN PUTTING THINGS KIND OF UNDER A GLASS DOME WHERE THEY NEVER CHANGE OR TRANSFORMATIVE CHANGE, THAT'S WHAT TENDS TO CAUSE THAT DISPLACEMENT, BECAUSE THEN YOU END UP WITH LARGE SCALE PROJECTS THAT KIND OF ARE, ARE DISRUPTIVE.
UM, EXAMPLE I, I WOULD USE FOR WHERE THAT, WHERE YOU'VE SEEN THAT PLAY OUT KIND OF IN REAL TIME WOULD BE KIND OF THE EAST AUSTIN AREA, UH, WHERE YOU HAD SOME CODE ISSUES THAT KEPT THINGS CONSTRAINED.
WHAT THAT LED TO WAS REALLY LARGE SCALE PROJECTS.
AND NEXT THING YOU KNOW, THE LITTLE HOUSE THAT ENDED UP NEXT DOOR TO THE, THE SEVEN STORY THING HAD THEIR TAXES SHOOT UP, AND THEN THEY GOT BUMPED OUT OFTEN
[02:10:01]
BECAUSE THEY WERE RENTING, UH, DIDN'T HAVE HOMESTEAD EXEMPTION, THINGS LIKE THAT.AND THAT'S HOW THAT, HOW THAT STORY ENDS, UH, ON THAT.
SO, UH, SO WE'RE TRYING TO BE MINDFUL OF MAKING SURE THAT WE'RE ALLOWING FOR THE, THE SPECTRUM OF DIFFERENT HOUSING AND ALLOWING FOR TYPES OF CHANGE AND TYPES OF, OF INCREMENTAL CHANGE WHERE PEOPLE CAN MAKE THE CHANGES TO THEIR PROPERTIES THEMSELVES, TO, TO EITHER, YOU KNOW, MAYBE IT'S ADDING AN ACCESSORY DWELLING UNIT MM-HMM
MAYBE IT'S, YOU KNOW, KNOW THEY'VE GOT A LARGER HOUSE AND YOU KNOW, NOW IT'S JUST LIKE, YOU KNOW, THE, THE TWO PARENTS THAT ARE, THAT ARE THERE NOW, THEY WANNA THINK ABOUT SPLITTING THE HOUSE INTO A DUPLEX, SOMETHING LIKE THAT, WHERE THE, THE CITY IS NOT THE, THE, THE BARRIER TO THAT.
THERE'S THINGS WE CAN'T CONTROL, UH, THAT YOU'RE, YOUR, UH, CODES, CURRENT RESTRICTIONS THAT ARE PRIVATELY, UH, PUT IN PLACE.
WE CAN'T DO ANYTHING ABOUT THOSE, BUT, UH, WE CAN AT LEAST SET IT WHERE WHEN PEOPLE ASK WHAT'S GOING ON WITH THIS PLACEMENT, HOPEFULLY IT'S NOT SAYING, HEY, THE CITY IS CAUSING THIS BECAUSE OF X, Y, AND Z.
I THINK I'M ALSO LOOKING AT IT IN TERMS OF WHICH I LOVE HEARING ALL OF THAT.
MY GRANDMA ACTUALLY LIVED OFF OF 12TH AND AIRPORT FOR DECADES, FOR A REALLY LONG TIME.
SO SHE ALSO GOT PRICED OUT AND PUSHED OUT, LIKE INTO THE ETJ AREA OF TRAVIS COUNTY.
UM, BUT I ALSO THINK THAT I, IF I REMEMBER CORRECTLY, AND I DON'T KNOW IF IT'S ON ONE OF THE SLIDES, BUT UH, WE ALREADY HAVE DRAFTED LIKE, THE AREAS FOR SUBDIVISIONS, I BELIEVE IT WAS.
THE THINGS THAT WE'RE ANTICIPATING, BECAUSE I THINK I LOOK AT ANTI DISPLACEMENT ALSO BEING TIED TO LIKE THE SOCIAL DETERMINANTS OF HEALTH MM-HMM
AND SO WHEN WE TALK ABOUT SUBDIVISIONS, FOR EXAMPLE, WE CAN DETERMINE, UH, CONNECTIVITY BETWEEN DISTRICT'S, COMMERCIAL, RESIDENTIAL, UM, YOU KNOW, LIKE CUL-DE-SACS BEING WAYS THAT YOU CAN USE ENTRY AND EXIT POINTS ASIDE FROM LIKE VEHICLE ACCESS POINTS AND WHATNOT.
SO I JUST WANNA BE SURE THAT WE'RE ALSO ADDRESSING THOSE THINGS WITHIN THOSE PARTS OF OUR CODE AS WELL.
'CAUSE I THINK THERE'S, THERE'S A LOT TO IT THAT THAT CAN VARY.
SO A FEW EXAMPLES THAT YOU'LL FIND OF THAT WE HAVE, UH, WE'VE, WE'RE IMPLEMENTING CONNECTIVITY RATIOS, FOR EXAMPLE, CONNECTIVITY INDEX.
I DON'T LIKE THE TERM RATIO, IT'S CONFUSING FOR PEOPLE.
BUT CONNECTIVITY INDEX, UH, THERE'S ALSO, UM, SOME REQUIREMENTS ABOUT LIKE SIMPLY CONNECTIVITY PERIOD.
UH, IN TERMS OF LIKE HOW YOU'RE STEPPING OUT, HOW, WHAT ARE YOU CONNECTING TO EXISTING STUFF OUTS, ARE YOU BASICALLY, ARE YOU CREATING A NETWORK THAT ALLOWS FOR EASE OF MOVEMENT, WHETHER IT'S A CAR, WHETHER YOU ARE WALKING, WHETHER YOU'RE ON A BIKE, WHETHER YOU'RE ON WHATEVER MODE OF TRANSPORTATION IS GOING TO EMERGE NEXT, UH, IN THE NEXT DECADE.
UH, TRYING TO MAKE SURE THAT YOU'RE SET UP WELL FOR THAT.
BUT ALSO ALLOWING FOR LIKE CREATIVE SOLUTIONS, THINKING ABOUT, YOU KNOW, ARE YOU SET UP WHERE YOU CAN ALLOW FOR COTTAGE COURTS WHERE YOU HAVE FRONTING ONTO OPEN SPACE VERSUS FRONTING ONTO STREET.
UH, HOW DO YOU MAKE THAT WORK? WHAT ARE THE IMPLICATIONS FOR HOW YOU LAY OUT YOUR UTILITY SYSTEM WHEN YOU DO THAT? THAT'S THE THING THAT GETS FORGOTTEN ON COTTAGE COURTS.
UM, SO IT'S THINGS LIKE THAT THAT WE'RE TRYING TO MAKE SURE THAT WE'RE BUILDING INTO THIS SO THAT YOU'VE GOT THAT THERE AS A MM-HMM
IT SOUNDS LIKE WE'RE LIKE ON THE SAME PAGE ON THE RIGHT TRACK.
SO I'M REALLY EXCITED TO SEE HOW THIS TURNS OUT.
I ALSO JUST WANNA NOTE TOO, THAT, UH, THERE WAS, UM, SOME LEGISLATION THAT PASSED THAT HAD TO DO WITH LIKE, HOME-BASED BUSINESSES AND LIKE FOOD, LIKE COTTAGE UH, BUSINESSES.
SO IF WE COULD ALSO FIGURE OUT HOW WE MAKE THAT MORE FRIENDLY HERE FOR FOLKS.
'CAUSE THERE'S LIKE A LOT OF PEOPLE WHO'VE STARTED LIKE THEIR OWN BAKERIES FROM THEIR HOMES OR LIKE LITTLE COFFEE SHOPS FROM THEIR HOMES.
AND SO BEING ABLE TO EMPOWER THOSE INDIVIDUALS TO LIKE, PUT OUT CUTE LITTLE SIGNAGE AND WHATNOT AND, YOU KNOW, SO WE CAN MAKE SOME REALLY, LIKE, MAKE THIS PLACE FEEL LIKE HOME FOR FOLKS WITHIN THEIR NEIGHBORHOODS.
YOU'RE TALKING ABOUT LIKE THOSE, I FORGET WHAT THE, THEY DEFINE THE TERM OF THE STATE LAW AS LIKE BASICALLY LIKE LOW IMPACT HOMELESS BUSINESSES.
IT'S LIKE SIX WORDS ENTIRELY TOO LONG.
BUT THEY, UH, BUT THEY, UH, THEY WANTED TO BE VERY SPECIFIC.
THEY WERE VERY SPECIFIC ABOUT IT.
BUT, UM, BUT IT HAS SOME VERY, VERY PARTICULAR DEFINITIONS FOR THAT.
AND THERE'S ALSO KIND OF SOME SEPARATE REGULATIONS INVOLVING COTTAGE FOOD.
IN PARTICULAR, OR COTTAGE FOODS IN PARTICULAR, WHICH HAS ITS OWN INTERESTING, UH,
THEY REALLY UPPED THE ANTE ON IT THIS LAST SESSION.
BUT YEAH, I THINK JUST KEEPING IN MIND AS, AS WE GO ON TO BE FRIENDLY TO THOSE BUSINESSES.
'CAUSE I SAW IN AUSTIN, THEY JUST DID THAT.
THERE'S AN AUSTIN COUNCIL MEMBER THAT PROMOTES THAT.
AND I WAS READING THE COMMENTS AND I JUST WANNA MAKE SURE IF WE'RE GONNA DO THAT, THAT WE'RE BEING THOUGHTFUL OF THE PARKING, BECAUSE I THINK THAT WAS A BIG COMPLAINT IN THE COMMENTS THAT I READ WAS, OH, THIS IS GREAT FOR THE NEIGHBORS THAT ARE NOT UTILIZING THAT.
THEY'RE LIKE, I CAN'T FIND A PLACE TO PARK.
SO, UM, PARKING IN KYLE IS A LITTLE BIT CRAZY.
I JUST WENT TO SOUTH LAKE RANCH, UM, LAST WEEK.
[02:15:01]
ANYONE THAT'S BEEN OUT THERE, I MEAN, YOU DON'T WANT A BAKERY IN SOUTH, YOU KNOW, A COTTAGE LICENSE IN SOUTH LAKE RANCH BECAUSE IT'S ALREADY BOMBARDED WITH STUDENTS PARKING IN THAT AS WELL.SO JUST BEING THOUGHTFUL OF THAT.
AS, YOU KNOW, SEEING BOTH SIDES OF THE COIN.
I KNOW PEOPLE WHO HAVE, WHO BLOODWORTH STARTED FROM HIS HOME, LIKE THAT'S A BIG BARBECUE PLACE.
SO I DO ENCOURAGE, AND I LOVE THAT IDEA.
UM, BUT JUST BEING THOUGHTFUL OF THE PARKING AS WELL.
I'M NOT SURE THE DISPLACEMENT THAT EXISTS IN KYLE.
SO COULD YOU GIVE SOME EXAMPLES OF LIKE WHAT WOULD CAUSE THAT AND HOW WE COULD AVOID, AVOID THAT? SURE.
SO I CAN TRY TO TRY TO ANSWER THAT.
UM, AND WHAT I WANNA DO IS KIND OF DRAW THIS AS A CONTRAST TO OTHER PLACES.
MOST OTHER CITIES ONLY HAVE THE ANTI DISPLACEMENT CONVERSATION.
IT TENDS TO BE AFTER IT'S TOO LATE MM-HMM
UM, BECAUSE YOU, YOU DON'T RECOGNIZE IT UNTIL IT'S LIKE RIGHT IN FRONT OF YOU AT THAT POINT.
THERE'S ENOUGH MARKET FORCES PUSHING IT THAT IT IS VERY, VERY HARD TO SLOW DOWN OR STOP.
UH, SO WHAT I SEE HAPPENING IN KYLE IN THIS CONVERSATION IS YOU'VE KIND OF HAVE SEEN THIS HAPPEN ELSEWHERE IN THIS CORRIDOR.
SO YOU'RE KIND OF THINKING ABOUT, OKAY, WE DON'T WANT TO HAVE THAT HAPPEN HERE.
I DON'T KNOW IF I COULD PUT A FINGER ON WHERE, WHERE THAT HAS ACTUALLY HAPPENED HERE YET.
UM, BUT YOU SEE IT IN OTHER WAYS.
YOU SEE IT AS, UH, IN THE FORM OF, YOU KNOW, THE, THE, THE FARM THAT WAS SOMEWHERE FOR A LONG TIME AND THEN, YOU KNOW, NOBODY WANTS TO INHERIT THE FARM.
AND THEN IT GETS, YOU KNOW, SLICED UP INTO LOTS.
YOU KNOW, THAT'S A FORM OF DISPLACEMENT.
UM, YOU KNOW, THERE'S, YOU KNOW, UH, THE, THE KIDS THAT GREW UP HERE GO TO LAYMAN HIGH SCHOOL, THEY GRADUATE, THEY COME BACK, BUT DO THEY HAVE ACCESS TO HOUSING? THAT'S ACTUALLY A FORM OF DISPLACEMENT, UH, BECAUSE THEY CAN'T COME BACK TO WHERE THEY GREW UP.
SO THO THOSE ARE THINGS THAT ARE OUT THERE THAT DO HAPPEN.
OFTEN NOT THOUGHT OF ARE THOSE THINGS THAT THE CITY CAN CONTROL? SO FOR EXAMPLE, I'M VERY AWARE OF THE LAYMAN FARM ON, ON WHAT'S A JENSEN FARM ON LEHMAN, AND IF THEY SOLD IT, OR IN YOUR CASE, JUST, YOU KNOW, FORMS IN GENERAL, THAT'S NOT SOMETHING THAT THE CITY CAN CONTROL.
AND I, I GUESS I JUST WOULD BE CURIOUS WHEN YOU SAY SOMEONE LEFT AND THEY CAME BACK AND THEY COULDN'T, WHAT WOULD BE THE REASONS THEY COULDN'T COME BACK? IT WOULD BE USUALLY HOUSING AFFORDABILITY.
SO ULTIMATELY IT'S GONNA BE HOUSING AFFORDABILITY.
IT'LL BE EITHER, YEAH, IT'S HOUSING AFFORDABILITY OR IT'S ACCESS TO EMPLOYMENT, BUT THEY, UH, BUT KINDA WHAT YOU SEE IN THAT, IN THOSE, THOSE CONVERSATIONS WITH IT, LIKE A CITY CANNOT COMPLETELY ADDRESS IT ON THEIR OWN.
YOU, WHAT YOU CAN DO IS HAVE IN PLACE REGULATORY APPROACHES THAT, THAT SEEK TO MINIMIZE THE IMPACT OF IT OR SEEK TO AVOID IT.
BUT THERE'S THINGS THAT YOU JUST DON'T HAVE CONTROL OVER.
UM, BUT YOU CAN AT LEAST SET IT UP WHERE YOU'RE NOT PART OF THE PROBLEM.
AND THAT'S WHY THINGS LIKE ADUS ARE LIKE A HUGE PART OF THAT.
UM, AND LIKE HAVING LIKE THE, WHAT IS IT, MOTHER-IN-LAW SUITES AND WHATNOT, IS LIKE ALSO A HUGE PART OF THAT.
AND SO I THINK THAT'S WHY IT HAS, I THINK THAT'S WHY I'M ALSO STRESSING ABOUT IT AS A PART OF OUR CODE, JUST TO MAKE SURE THAT WE'RE MAKING IT EASIER FOR FOLKS TO BE ABLE TO CONTINUE LIVING HERE.
AND I WOULD SAY, I, I, I WOULD SAY ON THE DISPLACEMENT FRONT, WE ARE, UH, WORKING WITH FREESON NICHOLS AND WITH HOUSING WORKS TO ENSURE THAT WE ARE, YOU KNOW, COLLECTING DATA AND THAT OUR, OUR TWO PLANS, SO TO SPEAK, ARE TALKING TO EACH OTHER AND ARE WELL INTEGRATED.
ANY OTHER QUESTIONS, COMMENTS? ALL RIGHT.
YOU GUYS GOT WHAT YOU NEEDED? SO THE, THE ONE THING THAT I WOULD SAY IS, AS, AS WE TALKED ABOUT, WE'RE GONNA BE LOOKING TO A, A JOINT PLANNING COMMISSION AND COUNCIL MEETING SOMETIME, UM, IN THE JUNE JULY TIMEFRAME.
SO WE'LL BE REACHING OUT TO YOU THROUGH THE CITY SECRETARY'S OFFICE TO WORK ON TRYING TO GET THAT SCHEDULED.
THINK ABOUT MAYBE PICKING UP P AND Z DATE AND HAVING YOU COME TO THAT.
I REALLY LIKED THAT WHEN WE HAD A JOINT P AND Z COUNCIL MEETING WHERE WE, ALL OF US SAT HERE AND WE JUST DISSECTED A LOT OF HOUSING OPTIONS AND THINGS LIKE THAT.
EVERYTHING THAT YOU'RE TRYING TO ADDRESS, UH, MS.
AND IT WAS JUST A COMBINATION OF THAT.
WE DID HAVE, WHAT, ONE TIME A DEVELOPER TRY TO COME IN AND WANTED TO DO THAT KIND OF RENT TO O RENT RENTING HOUSING SCENARIO.
AND WE'RE JUST KIND OF NOT ON THE FENCE ON IT, BUT IT, IT IS JUST LOOKING AT THE OVERALL PICTURE OF WHAT IT, WHAT IT IS AS WE CONTINUE TO GROW, THAT WILL BE A VERY VALUABLE SESSION FOR US AND, AND HOW WE CAN ESTABLISH PRIORITIES AND, AND WHERE WE GO FROM HERE.
BECAUSE WE HAD, SO WE HAD PLANNING AND ZONING JUST GOING BACK AND FORTH ON IT.
[02:20:01]
GONNA BE TONS OF FUN CONCEPT.WE'RE GONNA BE SITTING ALL HERE.
WE'RE, UM, IF IT'S OKAY, I'M GONNA GIVE JENNIFER AND CYNTHIA SOME DATES, BUT PROBABLY TRY TO GET ONE OF THOSE P AND Z SO IT'LL BE ANOTHER MM-HMM
[5) Receive a report, hold a discussion, and provide staff feedback on the Facilities Master Plan updates.]
UM, NEXT WE HAVE AGENDA ITEM FIVE, RECEIVE A REPORT, HOLD THE DISCUSSION, AND PROVIDE STAFF FEEDBACK ON THE FACILITIES MASTER PLAN UPDATES.I HAVE ITEM PRESENTER, CHRIS ARNOLD.
GOOD EVENING MAYOR AND COUNCIL.
CHRIS ARNOLD, DEPUTY DIRECTOR TRANSPORTATION AND PUBLIC WORKS.
I'M HERE TONIGHT TO PROVIDE YOU WITH A BRIEF PRESENTATION OVER OUR MASTER PLAN STUDY THAT WE COMPLETED LATE LAST YEAR.
I THINK MOST OF YOU'RE HERE FOR THAT STUDY, UM, AS IT WAS PRESENTED.
BUT I THINK A FEW OF YOU'RE NEW SINCE WE PRESENTED THAT.
SO I'M JUST GONNA GIVE YOU A BRIEF OVERVIEW.
HOPEFULLY THIS INFORMATION WILL HELP YOU MAKE A LITTLE BIT BETTER INFORMED DECISIONS, UM, AS WE MOVE FORWARD WITH THE NEXT AGENDA ITEM THAT'S COMING UP AFTER THIS.
THIS IS ALL SO PHASE ONE OF THE FACILITIES MASTER PLAN STUDY WAS PRESENTED TO COUNCIL LAST DECEMBER, AND IT PROVIDED A COMPREHENSIVE ASSESSMENT OF THE CURRENT AND FUTURE SPACE NEEDS OF OUR CITY DEPARTMENTS.
IT WAS INITIATED IN RESPONSE TO OUR RAPID POPULATION GROWTH.
UM, THE INCREASE FOR STAFFING NEEDS THAT COMES ALONG WITH THAT, AND THE NEED TO ENSURE THAT CITY HALL AND PUBLIC SAFETY CAN MEET THE, THE, UH, CONTINUE TO SUPPORT THE OPERATIONS OF OUR CITIZENS.
THIS UPDATE THAT I'M ABOUT TO PROVIDE SUMMARIZES THE MAJOR FINDINGS AND THE OPTIONS IDENTIFIED IN THE ORIGINAL PRESENTATION TO SUPPORT OUR UPCOMING PLANNING AND BUDGET DISCUSSIONS.
SO AS I WAS SAYING, THE PURPOSE OF THE STUDY, AND THIS WAS PHASE ONE OF A TWO PHASE STUDY THAT WE'RE PROPOSING, UH, PHASE TWO IS COMING UP PRETTY SHORTLY, IS TO ASSESS OUR, ASSESS OUR STAFFING NEEDS AND SPACE NEEDS FOR THE NEXT FIVE YEARS.
PHASE ONE FOCUSED ONLY ON CITY HALL AND PUBLIC SAFETY CENTER.
AND OF COURSE, LIKE I MENTIONED, PHASE TWO SCOPING IS CURRENTLY UNDERWAY.
THE SCOPE OF THE WORK INVOLVED THE AS-BUILT VERIFICATIONS AND FACILITY TOURS OF ALL OF THE FACILITIES AT CITY HALL AND PUBLIC SAFETY CENTER.
UM, THEY DID SPATIAL OBSERVATIONS.
UH, THEY LOOKED AT OUR IT INFRASTRUCTURE.
THEY LOOKED AT GROWTH TREND ANALYSIS AND THEY USED THOSE ANALYSIS TO, UH, RECOMMEND SPACE STANDARDS AND BENCHMARKING.
UH, THEY PUT TOGETHER SOME DEPARTMENT PROGRAMMING THAT WILL LAST FROM 25 THROUGH 2030 GROWTH AND RESULTING SPACE DEMAND.
IF YOU LOOK AT OUR POPULATION GROWTH, WE STILL REMAIN ONE OF THE FASTEST GROWING CITIES IN THE UNITED STATES.
OUR 2030 PROJECT POPULATION IS ESTIMATED TO BE ABOUT 78,000.
AND THAT'S THE AVERAGE OF THREE SOURCES THAT OUR CONSULTANT GAVE TO US PSC AND CITY HALL.
WHEN YOU LOOK AT THEIR FIVE YEAR STAFFING NEEDS ALONE, THEY PROJECT THAT THEY'RE GOING TO NEED 91 NEW STAFF OVER THE NEXT FIVE YEARS.
AND THAT INCLUDES ABOUT 21,000, 22,000 SQUARE FEET OF MINIMUM ADDITIONAL SPACE NEEDED TO MEET THOSE STANDARDS.
WHEN WE LOOKED AT ALL THE DEPARTMENT, FIVE YEAR STAFFING AND SPACE NEEDS TOTAL ACROSS, AND THIS INCLUDES PARKS AND SOME OF THE OTHER DIVISIONS, WAS 113 STAFF TO SUPPORT THE SPACE, UH, UH, THAT NEEDED SPACE ACROSS ALL CITY DEPARTMENTS.
THEY'LL NEED ABOUT 25,000 NET SQUARE FEET FOR THAT.
SOME OF THE DEPARTMENTS THAT HAD SUFFICIENT SPACE WHEN WE LOOKED AT THE PSC, THE POLICE DEPARTMENT, CITY MANAGEMENT, COMMUNICATIONS, TALENT CULTURE, UH, WHICH TALENT, CULTURE AND CITY ATTORNEY, UH, AND THE LEGAL DEPARTMENT AND OUR IT SUPPORT DEPARTMENTS WITH INSUFFICIENT SPACE WERE TRANSPORTATION, PUBLIC WORKS, STRATEGIC DEVELOPMENT, FINANCE, PARKS AND RECREATION AND PARKS AND RECREATION WAS OUTSIDE OF THE SCOPE.
BUT WE DO KNOW THERE'S CONSTRAINTS WITH THAT DEPARTMENT AS WELL.
AND OF COURSE, ALL OF THESE DEPARTMENTS RESIDE IN CITY HALL CURRENTLY.
THE KEY DEPENDENCIES ON SOME OF THE, UH, INVESTIGATION WAS A, THE WATER UTILITIES AND TPW HEADQUARTERS THAT ARE BEING PROPOSED, UM, MORE OPENLY HAVING THAT DONE BY MAYBE THE END OF 28 INTO EARLY 29.
AND THEN OF COURSE, THE ANIMAL CONTROL FACILITY THAT EVERYBODY'S AWARE OF.
SOME OF THE OPTIONS FOR ADDRESSING THE SPACE NEEDS THAT THE CONSULTANT CAME UP WITH WAS OUR IMMEDIATE OPTIONS, WHICH WERE SHORT TERM, SHORT TERM ADJUSTMENTS WITHIN PSC AND CITY HALL.
AND WE HAVE ALREADY COMPLETED ALL OF THOSE.
UM, WE'VE ADDED SEVERAL NEW CUBICLES.
UM, THOSE ARE ABOUT 16 TO 20 SQUARE FOOT CUBICLES FOR STAFF.
UM, WE'VE REMODELED, UM, STORAGE ROOMS. WE'VE REMODELED BROOM CO CLOSETS, AND SOME OF THOSE AREAS HAVE 2, 3, 4 PEOPLE WORKING IN THOSE SPACES.
SOME OF THE DELAYED OPTIONS THAT WE LOOKED AT WERE SPACE IMPROVEMENTS AFTER THE TPW AND ANIMAL CONTROL RELOCATIONS ARE, ARE, ARE COMPLETED.
AND THEN OBVIOUSLY THERE'S NEW CONSTRUCTION.
WE COULD REPURPOSE A FACILITY, WE COULD GO OUT AND WE COULD BUY SOMETHING, BUT WE'RE LOOKING AT SOMETHING ANYWHERE FROM 21,000 TO 30,000 SQUARE FEET AND THERE WOULD PROBABLY BE A SIGNIFICANT COST WITH THAT, HAVING TO REMODEL IT AND MAKE IT SUITABLE FOR OUR NEEDS.
AND OF COURSE, LAST BUT NOT LEAST IS A NEW CITY HALL
[02:25:01]
THAT WOULD SUPPORT 146 NEW STAFF.IT WOULD NEED TO BE ABOUT 64,000 SQUARE FOOT.
AND THE COST OF, THAT'S ANYWHERE FROM 64 TO $68 MILLION.
AND THE TIMELINE'S 28 TO 2030 IF THAT EVER HAPPENS.
NOW WITH THAT, AFTER THAT INVESTIGATION, WE'RE GONNA COME UP WITH PHASE TWO.
HOPEFULLY WE'RE GONNA BRING THAT TO YOU AT THE END OF, OF MAY, UH, IN THE SECOND COUNCIL MEETING.
AND THE PURPOSE OF THAT IS WE'RE GONNA CONTINUE TO BUILD ON PHASE ONE.
WE'RE GONNA ASSESS THE REMAINING FACILITIES AND WE'RE GONNA SUPPORT INFORMED DECISIONS ON THOSE RENOVATIONS, MAYBE EXPANSIONS, CONSOLIDATE, AND SOME OF THE NEW FACILITIES.
THOSE FACILITIES THAT WE'RE GONNA LOOK AT ARE THE PUBLIC WORKS BUILDING THAT'S OUT ON ONE 50, THE PUBLIC LIBRARY, THE PARKS ADMINISTRATION BUILDINGS, WHICH IS VETERANS DRIVE, LAKE CAL AND REPUBLIC DRIVE.
AND THEN OF COURSE THE WASTEWATER TREATMENT PLANT.
AND THEN AS FAR AS THE PLANNING APPROACH FOR THAT, WE'LL LOOK AT THE EXISTING CONDITION ASSESSMENTS, THE DEPARTMENT NEED ASSESSMENTS, AND THEN WE'LL WORK ON MASTER PLANNING ANYWHERE FROM 26 OUT TO 31, WHICH IS FIVE YEARS.
AND MAYBE EVEN LOOKING FORWARD OUT, UH, FURTHER IN THE FUTURE DEPENDING ON WHAT THE SCOPE OF WORK'S GOING TO BE.
SO THAT'S THE END OF THE PRESENTATION.
DO YOU HAVE ANY QUESTIONS? ALRIGHT, DOES ANYBODY HAVE ANY QUESTIONS OR COMMENTS? COUNCIL MEMBER MEDINA, UM, ON YOUR DEPARTMENT SPACE SUFFICIENCY, UM, THAT SLIDE YOU MENTIONED THE ANIMAL CONTROL FACILITY WILL FREE UP SPACE FOR POLICE, IF I REMEMBER FROM MY INITIAL TOUR OF THE POLICE DEPARTMENT SIDE, THE ANIMAL CONTROL RIGHT NOW IS JUST UTILIZING ONE ROOM WITHIN THE POLICE DEPARTMENT.
SO HOW MUCH SPACE REALISTICALLY DOES THAT FREE UP FOR POLICE? WELL, PART OF THAT, I THINK THE PART OF THAT RELOCATION IS SOME OF THE STAFF THAT'S WORKING RIGHT.
THERE'S SOME OFFICES THERE TOO, RIGHT? I, I DON'T KNOW HOW MANY, I KNOW BRIANNA OFFICES THERE AND I DON'T KNOW HOW MANY OTHER OFFICES ARE IN THAT LOCATION, BUT I THINK YOU'RE THINKING OF WHERE SOME OF THE KENNELS WERE OUT IN THAT, THAT LARGER AREA.
WE CAN GET YOU THAT SPECIFIC NUMBER.
BUT UM, IT'S MORE THAN JUST THAT ONE SPACE.
THERE ARE SOME OFFICES BACK THERE TOO THAT CAN BE REPURPOSED.
SO IT JUST SEEMS A LITTLE CONTRADICTORY TO ME ON THAT SLIDE THAT POLICE HAVE SUFFICIENT SPACE RIGHT NOW, BUT THEN YOU'RE RELYING ON SPACE TO BE FREED UP BY ANIMAL CONTROL FOR THE POLICE.
UM, SO AS THE POLICE DEPARTMENT CONTINUES TO GROW, THEY'RE GOING TO NEED MORE SPACE CURRENTLY OUT AT THE PSC.
SO AS THEY GROW AND THEY NEED MORE SPACE, SOME OF THOSE OFFICES THAT ARE THERE AT THE PSC COULD BE RELOCATED TO THE NEW ANIMAL CONTROL FACILITY.
AND THEN, UM, I JUST WANNA KIND OF DISSECT THE STAFF MEMO THAT I WAS LOOKING OVER IN PREPARATION FOR THE MEETING.
IT TALKS ABOUT JUST LIKE THIS SLIDE, THE DEVELOPMENT OF THE WATER UTILITIES AND TRANSPORTATION AND PUBLIC WORKS HEADQUARTERS.
AND THEN IN THE STAFF MEMO IT SAYS Q4 OF 2027.
RIGHT? IS THAT THE PROPOSED BUILDING WE WERE TALKING ABOUT BY THE PRISON FACILITY? YES.
UH, THAT 27 IS PROBABLY NOT ACCURATE.
THAT'S GONNA BE PUSHED OUT A LITTLE BIT FARTHER.
YEAH, I WAS GONNA SAY, 'CAUSE HOW LONG WOULD THAT TAKE TO BE BUILT BY? YEAH, WE'RE OPEN TO BE BUILT OPEN BY Q4 OF 28, POSSIBLY INTO EARLY 29.
UM, AND THEN KIND OF THE SAME FOR THE, THE ANIMAL CONTROL FACILITY, IT'S KIND OF HARD TO SAY HOW MUCH SPACE YOU WOULD HAVE THERE TO REHOUSE FOLKS WHEN WE DON'T HAVE ANY BUILDING SCOPE BACK ON THAT DESIGN YET TO EVEN KNOW HOW BIG CITY COUNCIL'S GONNA APPROVE THAT TO BE.
AND THAT THAT'LL BE PART OF THE SCOPE TOO.
WHENEVER THEY COME IN AND THEY DO THAT ASSESSMENT, THEY'LL LOOK AT, YOU KNOW, MORE, THEY'LL BE ABLE TO WORK WITH THE CONSULTANTS ON THESE BUILDINGS HOPEFULLY AND GET A LITTLE MORE INFORMATION ON WHAT'S GONNA BE AVAILABLE AND WHERE WE CAN MOVE STAFF AROUND AND RELOCATE THOSE TO MAKE A, YOU KNOW, MAKE MORE OFFICE SPACE.
SO IS IT A FAIR ASSUMPTION THAT THE FACILITY'S MASTER PLAN MAY NOT BE ABLE TO BE COMPLETELY FINAL UNTIL WE HAVE APPROVAL ON THAT BUILDING FOR THE TRANSPORTATION AND PUBLIC WORKS HEADQUARTERS AND THE BUILDING SCOPE FOR THE ANIMAL SHELTER FACILITY? YES.
I THINK TO GET A TRUE ASSESSMENT OF WHAT WE HAVE AVAILABLE AND WHAT WE'RE GONNA NEED, WE'LL HAVE TO WAIT ON THOSE.
JUST WANTED TO KIND OF CLARIFY 'CAUSE IT KIND OF SPOKE OTHERWISE IN THE MEMO MADE IT SEEM LIKE WE ALREADY KIND OF HAD THAT INFORMATION AND, AND KNEW THIS IS WHAT WE WERE LOOKING AT.
WE ARE WORKING ON THE, WITH THE ARCHITECT FOR THE NEW, UH, WATER UTILITIES BUILDING AND WE KIND OF HAVE AN IDEA OF HOW LARGE IT'S GOING TO BE AND THE OFFICE SPACE THAT WE NEED.
BUT WE'RE STILL IN THE EARLY PHASES OF THAT, OF THAT PROGRAMMING FOR THE TRANSPORTATION AND PUBLIC WORKS.
EVEN THOUGH THE PROPERTY HASN'T BEEN APPROVED YET AS TO WHERE THE BUILDING WOULD GO TO KNOW HOW BIG IT CAN BE, RIGHT? MM-HMM
BUT, BUT THE COUNCIL HAS AUTHORIZED A
[02:30:01]
PLAN PLANNING EFFORT TO TAKE A LOOK AT VARIOUS OPTIONS TO LOOK AT HOW BIG IT COULD BE, WHERE IT WOULD BE LOCATED, AND THOSE, THAT'S THE KIND OF INFORMATION THAT CHRIS IS REFERRING TO.IT'S JUST PRELIMINARY DATA THAT WE HAVE.
CERTAINLY IT'S NOT BEEN APPROVED BY THE COUNCIL, IT MAY OR MAY NOT HAPPEN, BUT WE'RE TRYING TO TAKE IN ALL THE INPUT THAT WE CAN FROM ALL THESE DIFFERENT POINTS TO GIVE YOU THE BEST PICTURE THAT WE CAN.
SO IT'D BE FAIR TO SAY ARCHITECTURAL SIZE FOR THE BUILDING DEPENDED UPON THE, ONE OF THE THREE DIFFERENT SITES THAT IT COULD BE LOCATED ON THEN? MM-HMM.
I REMEMBER WE GAVE YOU, UM, THERE WAS A 60 DAY NOTICE TO BE ABLE TO BRING SOMETHING BACK AND TO HAVE LIKE DIFFERENT KIND OF CONCEPT DESIGNS.
'CAUSE WE COULDN'T REALLY KNOW EXACTLY HOW YOU PUT THE PRICE ON SOMETHING IF YOU DON'T KNOW HOW BIG THE WALLS ARE GONNA BE OR HOW LARGE THE SPACE WAS GONNA BE.
AND I KNOW THAT WE WERE GONNA ALSO DO POSSIBLY AN OPEN HOUSE TO, ONCE THOSE DESIGNS WERE KIND OF SET FORTH BEFORE WE BROUGHT TO US, WE WOULD LET THE PEOPLE SEE ON, ON THAT NOTE THERE.
UM, HAVE WE LOOKED AT OTHER FACILITIES? I KNOW WE GOT ONE PROPOSAL ON THE NEXT AGENDA ITEM AS FAR AS A AN OFFICE SPACE.
HAVE WE LOOKED AT OTHER AREAS WITHIN KYLE, EVEN OVER THERE BY THE MAJESTIC AREA ABOUT AS FAR AS SOME OF THOSE WAREHOUSES? 'CAUSE I'VE BEEN, I'VE DRIVEN OUT THERE A COUPLE TIMES, I SEE A LOT OF THOSE BIG BUILDINGS THERE THAT ARE FOR LEASE AND SO FORTH OR FOR SALE.
HAVE WE LOOKED AT ANY OF THOSE AS A POSSIBLE SITE FOR SOME OF THESE, UM, FOR, FOR THESE OFFICE SPACES THAT WE COULD MAYBE CONVERT INTO AN OFFICE SPACE? 90, I KNOW YOU'RE LOOKING AT 2100 SQUARE FEET, FEET, 30,000.
BUT, UH, HAVE WE, WHERE, WHAT OTHER AREAS HAVE WE ACTUALLY LOOKED AT IN KYLE? IT ALREADY HAS PREBUILT A FACILITY THAT'S VACANT OR OPENED UP THAT WE COULD POSSIBLY LOOK AT AS, AS MAYBE A PURCHASE OR BESIDES THE LEASE, I DO KNOW SINCE I'VE BEEN HERE, I'VE BEEN HERE ABOUT THREE YEARS AND WE DID LOOK, LOOK AT TWO DIFFERENT LOCATIONS.
ONE WAS THE BLUE COMPASS RV, UH, FACILITY.
WE DID LOOK AT THAT, UH, SHORTLY AFTER I STARTED WORKING HERE.
AND AT THAT POINT, YOU KNOW, IT, IT WASN'T FEASIBLE TO EVEN LOOK AT PURCHASING THAT PIECE OF PROPERTY 'CAUSE WE DIDN'T REALLY NEED IT AT THE TIME.
UM, WE CAN ACTUALLY REVIEW THAT AGAIN AND SEE WHAT, WHAT, UH, WHAT'S AVAILABLE OUT THERE BECAUSE THAT'S A GREAT SITE.
IT'S ALREADY GOT PHASE, IT'S 10,000 SQUARE FEET
AND, AND WE ALSO, WE LOOKED AT THE, UH, FERGUSON, THE OLD FERGUSON FACILITY, I BELIEVE IT IS OVER ON BUT CREEK WE HAD LOOKED AT THAT.
WE'D ACTUALLY CALLED AND TRIED TO SET UP A MEETING WITH THEM, BUT THEY HAD TOLD US THAT IT WAS ALREADY PURCHASED.
SO, UH, BUT YOU KNOW, WITH THAT SAID, EVERY TIME I DRIVE BY THERE, IT STILL LOOKS LIKE IT'S VACANT AND NOBODY'S WORKING OUT THERE.
BUT WE HAVE CHECKED ON AT LEAST THOSE TWO PROPERTIES THAT I'M AWARE OF.
THE ONE RIGHT BY THE FIRE STATION.
YEAH, THAT WAS ANOTHER LOCATION THAT I WAS EYEBALLING AS WELL TO BRING TO Y'ALL.
'CAUSE IT HAD BEEN VACANT FOR A WHILE NOW.
SO I'M LOOKING AT THOSE TYPES OF BUILDINGS WHENEVER THE CITY HAS BEEN ALWAYS ASKING OR LOOKING AT DIFFERENT SPOTS.
'CAUSE YOU KNOW, OF COURSE THE, THE COMMUNITY CENTER BUILDING THE BUILDING DRIVING BY IT MANY TIMES BROUGHT IT TO ATTENTION.
SAME THING WHEN I GO AROUND ON REPUBLIC DRIVE, UH, SAW A LOT OF THOSE IG WAREHOUSES AND NOW WE HAVE IT, UM, FOR THE WRECK BUILDING AND THEN WE HAVE THE SENIOR BUILDING THAT'S COMING UP.
SO I'M ALWAYS KIND OF LOOKING AT IT.
'CAUSE IF WE GO AND SAY WE WANNA BUILD A BRAND NEW FACILITY OR IF WE GO TO BOND OR SOMETHING LIKE THAT, WE ARE LOOKING AT CLOSE TO ABOUT 60 MILLION OR SO FORTH WHERE IF THERE'S ANY SITES OR ANY OTHER BUILDINGS THAT ARE VACANT IN THE CA IN, IN AROUND TOWN IS THAT, THAT WE COULD POSSIBLY LOOK AT, YOU KNOW, UTILIZING SOME OF THOSE SPACES.
I KNOW WE'D HAVE TO OUTFIT IT FOR WHAT WE'RE TRYING TO GET AT.
BUT I THINK IF WE CAN CONTINUE DOWN THAT PATH AND SEE WHAT AVAILABLE SPACES ARE AVAILABLE AROUND TOWN, WE CAN MAYBE KIND OF HAVE IT, UM, GO FROM THERE.
I KNOW IT WOULD BE SHORT TERM, BUT WE COULD LOOK AT, SEE AGAIN WHAT, WHAT WE COULD UTILIZE EVEN ON THE OUTSKIRTS.
I I WE'RE ALWAYS ON THE LOOKOUT FOR NEW PROPERTIES.
UM, YOU KNOW, THE, SOME OF THE STAFF TO DRIVE AROUND WILL GIVE A CALL AND SAY, HEY, LOOK AT THIS ONE.
YOU KNOW, IT, IT'S UP FOR SALE OR, YOU KNOW, SOMETHING LIKE THAT.
AND WE'VE LOOKED AT LEAST FOUR DIFFERENT LEASE SPACES, UM, TO LEASE FOR OFFICE SPACE.
BUT THERE'S ALWAYS AN ISSUE WITH THEM.
EITHER, YOU KNOW, IT'S LARGE ENOUGH BUT IT'S JUST A SHELL SPACE AND IT, AND IT NEEDS BUILD OUT WHICH WILL COST, YOU KNOW, QUITE A BIT.
OR THERE'S NOT ENOUGH PARKING OR IT'S JUST NOT BIG ENOUGH.
YOU KNOW, THERE'S, THERE'S ALWAYS AN ISSUE THAT WE RUN INTO.
IT'S, IT, IT, IT DOESN'T HAVE TO BE PERFECT.
[02:35:01]
YES.BUT THAT, THAT WOULD BE THE IDEAL THING.
NUMBER ONE WOULD BE PARKING SPACES.
'CAUSE AGAIN, IF WE'RE BRINGING ON 144 PEOPLE TIMES TWO CARS A PIECE POSSIBLY PLUS YOU NEED VISITORS AND YOU GOT CUSTOMERS OR RESIDENTS, YOU KNOW, YOU'RE GONNA HAVE TO INCREASE THAT, THAT PARKING LOT FOR US AND OUR, OUR FRIEND'S OUT A REPUBLIC DRIVER RUNNING TO THAT ISSUE RIGHT NOW WITH THE PARKING AND, AND THE PARTS DEPARTMENT.
AND I HAVE LIKE FLASHBACKS ALSO WORKING IN A WAREHOUSE.
'CAUSE I DID HURRICANE HARVEY DISASTER RESPONSE.
SO IT WAS LIKE A WAREHOUSE 12 HOURS A DAY, SEVEN DAYS A WEEK, JUST LIKE FEMA WORK.
SO I'M GETTING LIKE FLASHBACKS TO IT.
UM, BUT I ALSO THINK, UM, THE LAST TIME THAT WE TALKED ABOUT THIS IN DECEMBER, UM, I HAD ASKED IF WE COULD LOOK AT LIKE TELEWORK OPTIONS, UM, IN ORDER TO HELP ENSURE THAT WE HAVE SOME COST SAVINGS.
UM, I WAS GOING, YOU KNOW, IN PREPARATION FOR THIS, UM, IN 2024 THERE WAS A REPORT, UM, BY THE LEGISLATIVE BUDGET BOARD MADE TO OUR SENATE FINANCE COMMITTEE.
UM, AND IT WAS A SURVEY OF 96 AGENCIES, SO LIKE THOUSANDS AND THOUSANDS AND THOUSANDS OF EMPLOYEES, UM, BEING REPRESENTED AMONGST THOSE 96 AGENCIES.
AND THEY ALL REPORTED REALLY GREAT OUTCOMES.
UM, I THINK IN ONE INSTANCE THE TEXAS WORKFORCE COMMISSION NOTED THAT THEY HAD SAVED OVER LIKE JUST $930,000 IN LIKE LEASE AND LIKE THE, THE NECESSITY TO BUILD OUT SOME OF THESE SPACES.
AND I REMEMBER AT THAT TIME IN DECEMBER, WE HAD SAID THAT WE WOULD LOOK INTO, UM, LIKE ADMINISTRATIVE NON-PUBLIC FACING STAFF BEING ABLE TO WORK FROM HOME.
AND SO I JUST WONDER IF THERE WAS AN UPDATE ON THAT BECAUSE I WAS TOLD THAT IT WAS, IT WOULD BE INCLUDED IN THE COUNT OF THESE, UH, I GUESS IN, IN THE PRESENTATION.
UM, BUT I'M NOT SEEING IT THERE.
SO I I THINK I'M JUST WONDERING LIKE WHAT THAT LOOKS LIKE IF WE'VE EXPLORED THAT OPTION AND IF SO, WHAT YEAH, WHAT THAT LOOKS LIKE.
YEAH, WE HAVE, WE HAVE LOOKED AT OPTIONS LIKE THAT FOR CERTAIN STAFF THAT CAN WORK FROM HOME.
I THINK PROBABLY AS PART OF THE PHASE TWO SCOPE THAT, THAT WE BRING TO YOU WITH THE NEXT PHASE OF THAT, WE CAN REALLY DIVE INTO THOSE, THOSE POSITIONS, THE ONES THAT WORK FROM HOME AND MAYBE MAKE A DETERMINATION AT THAT POINT.
BECAUSE I THINK THAT COULD POTENTIALLY HELP, UH, WITH SOME OF THE SPACE.
I KNOW IT'S NOT THE ONLY SOLUTION.
UM, AND THEN I ALSO THINK WHAT I'M HEARING IS THAT WE'RE GOING TO NEED A SHORT TERM SOLUTION IMMEDIATELY WHILE WE WORK ON THE LONG TERM.
UM, IN, WITH THAT BEING SAID, IS THERE A PREFERENCE TO KIND OF HAVE ONE AREA SUCH AS LIKE, YOU KNOW, LIKE A BIGGER WAREHOUSE, LIKE A LARGER ONE THAT LEASE OUT, THAT CAN HOLD MORE STAFF VER WHILE WE WAIT ON SOMETHING LONG TERM WHILE COUNCIL MAKES THE DECISION ON HOW IT IS THAT WE MOVE FORWARD? OR WHAT WOULD, WHAT, WHAT, WHAT DO YOU THINK WOULD BE BEST HERE? WELL, I THINK OPEN SPACES ARE GOOD BECAUSE YOU CAN PUT CUBICLE AREAS IN THOSE AND YOU CAN HAVE STAFF WORK IN THERE, YOU KNOW, WITH, AS LONG AS IT HAS AN AN AREA TO MEET CONFERENCE SPACE OR SOMETHING LIKE THAT, A SHELL BUILDING IS NOT A BAD IDEA THAT CAN BE UTILIZED.
YOU KNOW, WE CAN, WE CAN GO IN THERE AND CONSTRUCT WALLS OR WHATEVER WE NEED TO DO TO, TO BUILD ANY PRIVATE OFFICES THAT WE MAY NEED, BUT WE NEED, WE FIGURE WE PROBABLY NEED ABOUT 2000 SQUARE FEET TO BE ABLE TO MEET THOSE NEEDS.
AND AS I WAS TELLING COUNCIL MEMBER OR MAYOR PRO TEM TOBIAS THAT WE HAD LOOKED AT SEVERAL OTHER SPACES, THREE OR FOUR OTHER SPACES AND THEY JUST DIDN'T MEET THE NEEDS BECAUSE THEY WERE SHELL SPACES, BUT IT WAS GONNA COST QUITE A BIT OF MONEY TO GO IN THERE AND REFURBISH THOSE TO MEET OUR NEEDS.
SO I GUESS THE OPTION THEN WOULD BE KIND OF THE ONE THAT'S ON THE NEXT AGENDA ITEM, WHICH IS LIKE THAT KIND OF READY TO LEASE SPACE.
I JUST, I WANNA MAKE SURE THAT WE'RE NOT JUST PUSHING THIS OUT LIKE AS A PROBLEM FOR, I GUESS FUTURE, YOU KNOW, ISSUES WHEN WE HAVE ISSUES RIGHT NOW THAT WE NEED TO SOLVE FOR.
THE ULTIMATE GOAL IS LONG TERM SOLUTIONS.
WE'RE TRYING TO PROJECT OUT, UM, YOU KNOW, 15 YEARS DOWN THE ROAD, 20 YEARS DOWN THE ROAD TRYING TO PROJECT WHAT WE NEED.
BUT NOW WE'RE AT A POINT WHERE WE JUST DON'T HAVE ANY MORE SPACE FOR, FOR STAFF TO WORK MM-HMM
AND, AND I CAN JUST, I KNOW FROM JUST DIFFERENT TOURS AND FROM PHOTOS THAT, THAT ARE SHOWN THAT WE HAVE INDIVIDUALS WHO ARE WORKING IN ONE OFFICE AND IT'S LIKE FIVE PEOPLE STUFFED IN THERE AND THAT, AND THAT ALSO INCLUDES MANAGEMENT.
UM, AND ONE THING THAT I, I WAS THINKING ABOUT IS, WELL, YOU KNOW, IT'S LIKE COSTCO TAKES REALLY GREAT CARE OF THEIR WORKERS AND THEY HAVE HIGH QUALITY SERVICE, UM, FOR THEIR CUSTOMERS.
SO, YOU KNOW, THAT'S HOW WE NEED TO LOOK AT IT TOO, IS APPLY THAT SAME PRINCIPLE OF TAKING CARE OF OUR STAFF AND OUR WORKERS AND MAKING SURE THAT THEY HAVE LIKE DIGNIFIED WORKING SPACES TO BE ABLE TO CARRY OUT TO BETTER SERVE OUR RESIDENTS.
[02:40:01]
COMMERCE CENTER AREA OVER THERE OFF OF ULA HILLS DRIVE, UM, I KNOW THOSE ARE EMPTY OUT THERE.SO WE'VE LOOKED AROUND ON THAT SIDE OF TOWN AS WELL, CORRECT? WE HAVE, I MAY NOT HAVE LOOKED AT THOSE SPECIFICALLY.
BUT THAT I KNOW RIGHT UP THERE IN VISTA RIDGE DRIVE, I KNOW THERE'S, THERE'S QUITE A FEW BUILDINGS THAT, THAT SAY FOR LEASE AND ALL THAT.
SO 21,000 SQUARE FEET AND SO FORTH.
I HAVE A, A FEW QUESTIONS MYSELF.
UM, DO WE HAVE THE CURRENT AVAILABLE SPACE, UM, THAT, THAT WE HAVE RIGHT NOW? I WOULD LIKE TO SEE HOW MUCH SPACE WE HAVE, UM, VERSUS HOW MUCH STAFF WE HAVE.
UM, ALSO, UM, I DO HAVE A CONCERN WITH THE MASTER PLAN TALKS ABOUT CONSTANT GROWTH.
BUT WHAT I WOULD LIKE TO SEE, BECAUSE THIS YEAR OUR REVENUES WERE DOWN BECAUSE WE DIDN'T GROW AS PREDICTED.
AND SO WHAT IS A PLAN B IF WE DON'T LIKE, CAN WE HAVE DIFFERENT SCENARIOS LIKE IF WE GROW, IF WE GROW AT THIS RATE, IF WE GROW AT THAT RATE, THAT WAY WE CAN KIND OF, UH, PREPARE ACCORDINGLY.
UM, ALSO I WOULD LIKE TO IDENTIFY AND ASSESS CITY OWNED PROPERTIES.
UM, I KNOW WE HAVE THE POLICE DEPARTMENT.
I, I STILL CALL IT THE OLD POLICE DEPARTMENT, BUT, UM, JUST WITH SOME RESEARCH AND I'M BY NO WAY, UM, A PROFESSIONAL, BUT I, I, THERE'S THESE LIKE MODULAR BUILDINGS THAT YOU COULD USE THAT THEY'RE, SOME OF 'EM ARE REALLY COOL LOOKING AND THEY HAVE AN UPSTAIRS AND A DOWNSTAIRS AND MAYBE THE IDEA OF PLACING THAT ON ONE OF THE PROPERTIES THAT WE CURRENTLY OWN, I THINK WOULD BE A GOOD INVESTMENT IF NOTHING ELSE.
UM, AND THEN IN, IN DECEMBER'S PRESENTATION, THERE WAS SUPPOSED TO BE A MEETING WITH STAKEHOLDERS AND I WAS WONDERING WHEN THAT IS GONNA BE PLANNED.
UM, I BELIEVE WE HAD THE MEETING WITH THE STAKEHOLDERS, DID WE? NOT DURING THE PHASE ONE YEAH.
NOW SO ARE THOSE STAKEHOLDERS, THOSE AREN'T RESIDENTS, OR THEY ARE, THEY ARE NOT.
WELL, I, I JUST WANNA MAKE SURE WE'RE CLEAR.
ARE WE TALKING ABOUT THE NEW FACILITY THAT WAS BEING CONSTRUCTED? YEAH.
THAT WE WERE LOOKING AT THE PROPERTY NEXT TO THE CORRECTIONS FACILITY? IS THAT WHAT YOU'RE REFERRING TO OR SOMETHING ELSE? I JUST, NO.
WELL, IN, IN THIS ORIGINAL PRESENTATION FROM DECEMBER, IT JUST SAID MEETING WITH STAKEHOLDERS.
SO I I, MY ASSUMPTION WAS YOU GUYS WERE GONNA MEET WITH THE RESIDENTS, BUT MAYBE THERE'S A DIFFERENT SET OF STAKEHOLDERS AND I JUST MISUNDERSTOOD.
YEAH, WE TALKED ABOUT STAKEHOLDERS.
HI, I'M MIKE TRIMBLE, TRANSPORTATION DIRECTOR.
UM, SO THE STAKEHOLDERS REFER TO THE OTHER DEPARTMENTS.
AND SO WE HAVE MULTIPLE DEPARTMENTS AND MULTIPLE FUNCTIONS THAT WE HAVE.
AND SO THE STAKEHOLDERS REFER TO INTERNAL STAKEHOLDERS TO GET ALL OF THAT FEEDBACK ON SPACE NEEDS, UM, HOW YOU'VE GROWN ALREADY AS STAFF, WHAT YOUR PROJECTIONS MIGHT BE, JUST TO, AND THOSE WERE ALL INPUTS THAT WENT INTO THAT FIRST PHASE.
AND WE'RE GONNA BUILD UPON THAT IN PHASE TWO AS WELL.
FOR, SO FOR THIS MASTER PLAN, WE'RE NOT GETTING ANY RESIDENT FEEDBACK.
UH, NOT SO FAR, BUT IF THAT'S A DESIRE TO DO THAT IN THE PHASE TWO, WE COULD LET DEFINITELY LOOK AT THAT AS PART OF THE SCOPE.
UM, IN, UH, IN THE PRESENTATION IT SHOWS, I DON'T KNOW IF IT'S UH, 91 PLUS 113 OR 113 ALTOGETHER, BUT IT SHOWS NEW EMPLOYEES.
AND FOR EXAMPLE, THE FINANCE DEPARTMENT HAS 20, UM, EMPLOYEES.
AND I WOULD LIKE TO SEE A BREAKDOWN OF THOSE EMPLOYEES, LIKE, WHAT POSITIONS ARE WE HIRING FOR? 'CAUSE THAT'S GOING TO DOUBLE MORE THAN DOUBLE THAT DEPARTMENT.
SO JUST ENSURING THAT WE ARE HAVING, UM, WE'RE NOT DOING MORE THAN PLANNING FOR MORE THAN WHAT WE NEED.
UM, SO I'D LIKE TO KNOW WHICH NEW STAFF THAT'S GONNA BE.
I'D ALSO LIKE TO KNOW WHERE THE FUNDING IS GONNA COME FROM, FROM THIS.
SO IS THIS GONNA BE CO BONDS? THIS GONNA BE DO BONDS? IS THIS GONNA BE CIPS? UM, AND THEN ON OPTIONS FOR ADDRESSING SPACE NEEDED, IT LOOKS LIKE, UM, THE ESTIMATED TOTAL COST, IF WE UPDATE THIS CITY HALL IS GONNA BE ANYWHERE I I, IF I AVERAGE IT 65 MILLION, LET'S JUST SAY 65 MILLION, THAT BREAKS DOWN TO OVER A THOUSAND DOLLARS A SQUARE FEET.
AND SO I WOULD LIKE TO SEE A BREAKDOWN OF THAT.
WHERE DID YOU GUYS COME UP WITH THAT NUMBER AND WHAT IS THAT GONNA INCLUDE? YEAH.
SO, UM, MAYOR, I JUST WANNA LET YOU KNOW, I THINK A LOT OF THE THINGS YOU'RE ASKING FOR WE'RE ACTUALLY GONNA BE LOOKING TO DO IN PHASE TWO.
AND SO, UM, WE'RE LOOKING TO BRING THAT BACK, UM, LATER IN MAY.
THAT SCOPE, UH, FOR YOUR CONSIDERATION.
SO WE CAN, WE CAN ALSO TAKE SOME OF THE FEEDBACK WE'RE HEARING TONIGHT JUST TO MAKE SURE WE'RE COVERING SOME OF THOSE BASES IN THAT, IN THAT SCOPE.
UM, I, ONE OF MY BIGGEST CONCERNS IS GONNA BE THE DIFFERENT SCENARIOS FOR GROWTH, UH, TO MAKE SURE THAT WE'RE COVERING ALL ASPECTS.
SO IF WE GET TO LIKE THE SECOND YEAR AND THE GROWTH ISN'T WHAT WE THOUGHT IT WAS ONE WAY OR ANOTHER, THEN WE, WE WILL BE ABLE TO
[02:45:01]
PREPARE WITHOUT HAVING TO DO A WHOLE NOTHER MASTER PLAN.ANY OTHER QUESTIONS OR COMMENTS? COUNCIL MEMBER, GOZA TO ADD TO WHAT YOU ASKED FOR? UM, I WOULD LIKE TO SEE WHEN WE ARE LOOKING AT THE FUNDING SOURCES, LIKE WHAT THOSE, WHAT THE IMPACT TO OUR TAX LEVELS IS GOING TO BE, ESPECIALLY SINCE IT WILL MOST LIKELY HAVE TO BE BONDED OUT.
UM, WE ALREADY HAVE A PRETTY HIGH, UH, INTEREST IN SINKING RATE.
SO, YOU KNOW, WE WANT TO BE VERY, VERY MINDFUL OF WHAT WE'RE PLANNING OUT FOR THE FUTURE FOR, YOU KNOW, OUR RESIDENTS TO PAY FOR.
[6) Receive a report, hold a discussion, and provide staff direction regarding near-term office space needs for Transportation and Public Works Department staff located at City Hall.]
ALL RIGHT.UM, NEXT WE HAVE AGENDA ITEM SIX.
RECEIVE A REPORT, HOLD A DISCUSSION, AND PROVIDE STAFF DIRECTION REGARDING NEAR TERM OFFICE SPACE NEEDS FOR TRANSPORTATION AND PUBLIC WORKS DEPARTMENT.
UH, THE STAFF LOCATED AT CITY HALL.
ITEM PRESENTER IS LOU EVENING MAYOR AND COUNCIL.
UM, WE ARE BRINGING, WE'RE BRINGING FORTH THIS ITEM FOR, UM, A DISCUSSION ON THE CURRENT SPACE ISSUES THAT WE'RE EXPERIENCING AS WELL AS, UM, SOME OF THE OPTIONS THAT WE'VE LOOKED AT.
SO CURRENTLY, UM, WE'RE TALKING ABOUT PROBABLY A QUARTER OF THE, UM, CITY HALL UPSTAIRS THAT SHARED AMONG THE FOLLOWING FUNCTIONS.
UM, WE HAVE CIP DIVISION, WE HAVE ENGINEERING, WE HAVE TRAFFIC, TRANSPORTATION, STORM WATER AND ACQUISITION, AND ALSO MANAGEMENT ASSISTANT.
AND WE'RE EXPERIENCING A LOT OF SPACE ISSUES.
SO I JUST WANNA SHOW KIND OF AN ORIGINAL CITY HALL FLOOR PLAN.
UM, THE SPACE THAT WE'RE TALKING ABOUT IS OUTLINED IN RED AND THAT SPACE WAS REALLY DESIGNED FOR THREE OFFICES.
ONE, UM, PLANNED STORAGE ROOM, UM, AND ALSO FOR CUBICLE SPACES.
AND THIS IS OUR CURRENT CONFIGURATION.
UM, WE'RE SHARING MOST OF THE OFFICES.
THE WORST OFFICE IS SHARING AMONG SIX PEOPLE.
UM, AND ALSO WE HAVE ADDED, UH, FIVE ADDITIONAL CUBICLES.
SO THERE'S A, UM, NINE CUBICLES IN THAT AREA.
AND CURRENTLY THIS SPACE IS SHARED AMONG 21 STAFF MEMBERS.
UM, AND ALSO THREE OF THEM ARE EXECUTIVE LEVEL.
AND WE HAVE ONE CIP STAFF, ONE PROJECT MANAGER THAT'S FULLY, UM, WORKING REMOTE AND ALSO ANOTHER CIP UH, PROJECT MANAGERS WORKING OUT OF CONSTRUCTION SIDE JOB TRAILERS FULL-TIME.
UM, SO THE CURRENT CONFIGURATIONS, UM, WE HAVE MULTIPLE STAFF SHARING OFFICES.
WE ARE HAVING A LOT OF ISSUES WITH WHEN THEY'RE ON CALLS TOGETHER, WE'RE ONLINE MEETINGS, THEY'RE NOT ABLE TO TURN ON THEIR CAMERAS AND WE CAN HEAR ONE ANOTHER.
WE'RE ON MEETINGS TOGETHER, USUALLY DIFFERENT MEETINGS.
UM, AND THEN, UM, MULTIPLE STAFF ARE WORKING REMOTE AND WITH A HYBRID WORK STYLE AS WELL, BECAUSE WITH THAT OFFICE THAT'S SHARED BY SIX PEOPLE, WE REGULARLY HAVE FOUR OR THREE OR FOUR PEOPLE THERE.
BUT, UM, TWO OF THEM HAVE TO ALTERNATE DAYS.
UM, AND ALSO INHIBITS TEAM COLLABORATION, COMMUNICATION.
AND UH, ONE OF THE FUNCTION THAT WE'RE TRYING TO SUPPORT FOR THE ENGINEERING FUNCTION IS TO BE ABLE TO DESIGN IN HOUSE.
AND, UM, WHEN ENGINEERS WORK, UM, I LIKE TO DESCRIBE IT AS KIND OF A WAR TABLE.
WE, YOU CAN SEE US ALL HUDDLED AROUND THE MAP TRYING TO PLAN OUT PROJECT, PLAN OUT THE BEST ROUTES.
AND WITHOUT THAT COLLABORATION IT REALLY DECREASED OUR EFFICIENCY.
AND EVEN WITH THE PROJECT MANAGERS, WE HAVE SO MANY PROJECTS THAT ARE EITHER OVERLAPPING OR ADJACENT AND THEY SHARE TRAFFIC CONTROL.
AND WHEN I THINK WE HAVE, UH, SIX PROJECT MANAGERS, EACH OF THEM HAVE AT LEAST ONE PROJECT THAT IS UNDER CONSTRUCTION AND WE WANT TO MAKE SURE THAT WE MANAGE OUT, UM, DETOURS, TRAFFIC CONTROLS AND ACTIVE WORK ZONES.
UM, THEY ACTUALLY, UM, WE OFFER SOME FLEXIBILITY.
THEY CHOOSE TO COME INTO THE OFFICE TO SEE ONE ANOTHER, UM, AND ALSO OUR CURRENT SPACE PER EMPLOYEE.
AND THAT SECTION IS SIGNIFICANTLY BELOW THE MINIMUM SPACE NEEDS, UM, IDENTIFIED FOR THE PHASE ONE, UH, FACILITY MASTER PLAN.
AND THIS IS JUST THE PICTURES OF OUR NINE CUBICLE SPACE IN THAT HALLWAY.
AND CURRENTLY, IF YOU'RE LOOKING AT BETWEEN THE CUBICLE SPACE, WE'RE LOOKING AT ABOUT 36 INCHES.
UM, AND ALSO THE SHARED OFFICE AMONG A LOT OF STAFF MEMBERS THERE.
WE DID CONSIDER QUITE A FEW OPTIONS.
UM, ACTUALLY ONE OF OUR FAVORITE WAS THAT SIMILAR MODULAR OFFICE BUILDING, IF WE CAN PUT IT RIGHT BY CITY HALL IN THAT AMP, UH, EMPTY LOT NEXT TO IT.
UM, HOWEVER, THIS WAS NOT ALLOWED BY CITY ORDINANCE.
UH, FOR THIS AREA, THE REQUIREMENT WAS TO HAVE THE BUILDING 90% MASONRY.
AND, UM, THE MODULAR OFFICE BUILDING JUST CANNOT MEET THAT REQUIREMENT.
[02:50:01]
UM, WE'RE ALSO EXPLORED POSSIBILITY OF ADDITIONAL SHARING OFFICES AND ADDING CUBICLE SPACE.AND, UM, THAT SPACE RIGHT NOW IS FULLY MAXED OUT, UM, WITHOUT US VIOLATING BUILDING SAFETY REGULATIONS AND A DA REQUIREMENTS.
UM, AND ALSO WE ARE ALREADY EXPERIENCING A LOT OF NOISE.
UH, PEOPLE CANNOT HAVE PRIVATE MEETINGS, PRIVATE CONVERSATIONS, EVERYBODY FIGHTS FOR, UM, THE TWO CONFERENCE ROOMS IN CITY HALL.
UM, THIRD OPTION IS LOOKING AT THE CHI WATER UTILITY AND TPW HEADQUARTER, BUT THAT'S REALLY A LONG TERM SOLUTION.
AS CHRIS JUST MENTIONED, WE'RE PROBABLY NOT LOOKING AT A COMPLETION UNTIL THREE YEARS LATER.
UM, AND WE'RE TRYING TO FIGURE OUT A WAY TO RESOLVE OUR MORE CURRENT, UM, CONSTRAINTS WITH SPACE.
AND, UM, THE LAST OPTION WE WERE LOOKING AT IS LEASE SPACE.
UM, WE WERE MORE LOOKING FOR ADEQUATE AMOUNT OF SQUARE FOOTAGE TO SUPPORT MULTIFUNCTION, UH, FROM THE CIP AND STORMWATER AND ALSO LOOK FOR, UM, MORE MOVING READY OFFICE SPACES.
UM, IN GENERAL, UM, THESE KIND OF LEASE SPACE ARE OPTIONS ARE QUITE LIMITED, UM, IN KYLE FOR, TO SUPPORT THE SPACE REQUIREMENTS AND FUNCTION TO OPERATE.
AND WE LOOKED AT TWO LOCATIONS.
WE COMPARED THE AMOUNT OF PARKING SPACE THAT WE HAVE AVAILABLE.
WE ALSO COMPARED, UM, IF THEY'RE MOVING READY, IF THERE'S ADDITIONAL WORK THAT, UM, FACILITY NEEDS TO PERFORM BEFORE ANYBODY CAN UTILIZE THAT SPACE FOR, UM, OFFICE USE.
AND ALSO WE COMPARE THE LOCATION IN RELATIVITY TO, UM, THE CURRENT CITY FACILITY BECAUSE WE HONESTLY, WE DO NOT BE FAR AWAY FROM OUR SIBLING DEPARTMENTS AS WELL.
AND WE DO A LOT OF COMMUNICATION WITH OTHER DEPARTMENTS.
UM, AND THEN THIS SECOND SPACE THAT FITS OUR NEEDS IS LOCATED RIGHT OFF 35 FRONTAGE BETWEEN, UM, CITY LIGHT AND PHYSICIAN WAY.
UM, IT'S UH, PLUS OR MINUS 24 45 SQUARE FOOT.
AND BASED ON THE WALK, UH, BASED ON THE WALKTHROUGH CONDUCTED BY STAFF, UH, THE PROPOSED OFFICE SPACE WILL INCLUDE THREE PRIVATE OFFICES, A LARGE CONFERENCE ROOM, AND ALSO A, UM, OPEN FLOOR, UH, TO ACCOMMODATE FOR ADEQUATE NUMBER OF CUBICLES FOR, UM, THE REST OF OUR PROJECT MANAGERS.
AND THE PROPOSED LEASE TERM WE'RE LOOKING AT BECAUSE OF THE SHORT TERM SOLUTION AND WE WANT TO ACCOMMODATE BEFORE WE GET THE HEADQUARTERS, IT'S A THREE YEAR LEASE WITH TWO MONTH, THE FIRST TWO MONTH BEING FREE.
UM, FIRST YEAR IS 90,470, AND THEN THERE'S A 3% INCREASE ON THE BASE RATES.
UH, WE'RE LOOKING AT A TOTAL COST FOR THE LEASE PORTION, $278,000 AND 10 AND $10.
UM, THIS SPACE IS MOVING READY UPON LEASE EXECUTION AND UH, WE DO NEED ADDITIONAL SETUP AND, UH, FOR IT SERVICES AND FURNITURE.
AND WE'RE LOOKING AT ABOUT TWO MONTHS, UM, BEFORE THIS PLACE CAN BE FULLY UTILIZED.
UM, THIS LEASE, UH, TERM INCLUDE A BASE RENT.
UM, IT'S AN ANNUAL 3% INCREASE STARTING AT YEAR TWO.
AND ALSO IT'S A TRIPLE NET, UH, CONTRACT.
SO IT INCLUDES REAL ESTATE TAXES, INSURANCE, AND AN ESTIMATED COMMON AREA MAINTENANCE.
UM, IT'S ESTIMATED AT $7 PER SQUARE FOOT.
AND I'LL SHOW IT MORE ON THE NEXT SLIDE.
UM, THIS KIND OF, ALL THE, UM, THE TOTAL COST THAT WE'RE LOOKING AT FOR A THREE YEAR TERM.
AND, UM, CIP DID HAVE SAVINGS FROM OUR CURRENT OPERATIONAL BUDGET THAT CAN BE USED TO COVER THIS.
UM, AND WE UNDERSTAND THIS IS NOT THE MOST IDEAL SITUATION, BUT WE WOULD REALLY APPRECIATE YOUR FEEDBACKS AND COMMENTS.
UM, FIRST I HAVE SOME CONCERNS BECAUSE THIS PROPERTY IS ADVERTISED AT $28 A SQUARE FOOT.
SO DID WE HAVE A REAL ESTATE AGENT TRY TO NEGOTIATE THIS? HOW WAS THIS PROPOSAL OBTAINED? WE DO NOT HAVE A REAL ESTATE ON BEHALF OF THE CITY TO HELP US NEGOTIATE, BUT WE CERTAINLY, BECAUSE WE JUST GOT A DRAFT AGREEMENT, UH, NOT EVEN AGREEMENT, KIND OF A, UM, SHEET FROM THEM.
SO WE'RE HAPPY TO GO BACK AND REVISIT.
UM, BUT I CANNOT SPEAK TO IT AS THAT'S ALL THE INFORMATION THAT WAS PROVIDED.
SO THE OWNER, UM, OR THE, THE AGENT HAS BEEN AUTHORIZED, LIKE HE'S OFFERING TENANT IMPROVEMENT ALLOWANCE.
SO TYPICALLY WHEN YOU'VE GOT A PROPERTY THAT'S OFFERING TENANT IMPROVEMENT ALLOWANCE AND YOU DON'T NEED TO MAKE CHANGES TO IT, YOU NEGOTIATE A EVEN FURTHER DOWNWARD RATE.
SO I HAVE A LOT OF CONCERN, UM, ABOUT THE RATE THAT WE'RE BEING CHARGED AND THE $7 A SQUARE FOOT CAN ALSO BE VERY
[02:55:01]
VARIABLE.SO WE WOULD REALLY NEED A BETTER, BETTER IDEA OF, YOU KNOW, ARE THESE CONSISTENTLY ACCURATE? SO OF COURSE AS THEIR TAXES GO UP, THAT TRIPLE NET IS GONNA GO UP.
UM, IF THERE'S ANY DIFFERENCE IN COMMON AREA MAINTENANCE, UM, THAT NEEDS TO BE LOOKED AT AS WELL.
'CAUSE THAT CAN MAKE THAT RATE GO UP SUBSTANTIALLY.
UM, WE WOULD ALSO WANT TO LOOK AT WHAT PARTICULAR MAINTENANCE WOULD AND REPAIRS WOULD NEED TO BE DONE DURING THAT TERM.
UM, AND INITIALLY WHEN I WAS LOOKING AT IT, WHEN WE WERE LOOKING AT A FY 27 COMPLETION OF THAT FACILITIES THAT, UM, THEN I WAS WORRIED ABOUT WHY ARE WE DOING A THREE YEAR WHEN, YOU KNOW, THERE'S A YEAR AND A HALF LEFT THAT WE'RE NOT ABLE TO UTILIZE.
UM, SO THOSE ARE MY CONCERNS WITH THAT AND I'M HAPPY TO GO AND SPEAK WITH THAT BROKER, UH, IN ORDER TO HELP NEGOTIATE THAT AND SEE IF WE CAN GET A MUCH LOWER RATE.
UM, BUT IT IS CONCERNING THAT IT'S, UH, YOU KNOW, UTILIZING PRIME RETAIL SPACE.
SO IT MAY BE NOT AS, UM, UH, BIG OF A DIFFERENCE AS WE WOULD LIKE.
UM, YOU KNOW, RETAIL SPACE IS VERY EXPENSIVE, SO, UH, THERE'S A LOT OF RARE HOUSES AND THINGS LIKE THAT THAT ARE MUCH CHEAPER THAT WE COULD POSSIBLY RENT, BUT I KNOW Y'ALL LOOKED AT A COUPLE OF 'EM, BUT I THINK IT WOULD BE WORTH REVISITING SOME OF THOSE OPTIONS.
WE'LL BE MORE THAN HAPPY TO EXPLORE ADDITIONAL OPTIONS.
THANK YOU COUNCIL MAYOR, PRETEND TO BE, I THINK IN FAIRNESS TO THE CITY, UM, THEY'RE TRYING TO FIND WHAT'S AVAILABLE.
AND I THINK SOMETIMES YOU ARE RIGHT.
YOU MAY HAVE A, A OWNER OF A BUILDING, THEY MAY, THEY MAY LOOK AT US AND SAY, WELL, WE'RE GONNA CHARGE 'EM MORE BECAUSE OF WHATEVER IT IS.
BUT AGAIN, I'M NOT IN THAT FIELD OR IN THAT BUSINESS.
UM, UH, IT, IT DOES LOOK LIKE IT'S, IT, IT, BECAUSE I'M LOOKING AT THIS TERM LEASE.
IF YOU'RE SAYING THAT IF WE GO WITH THIS, WE'RE OUT TWO MONTHS BECAUSE WE HAVE TO OUTFIT IT.
UH, WHAT ALSO WOULD BE THE COST FOR THE IT, FOR THE FITTING, THE FURNITURE AND EVERYTHING ELSE.
SO EVEN THOUGH WE MAY HAVE A TOTAL COST OF THE FIRST YEAR OF 90,000, THAT MAY NOT INCLUDE FURNITURE, CABLES, ANYTHING ELSE LIKE THAT, RIGHT? AND THREE YEARS GO BY QUICK.
AND THEN NEXT THING YOU KNOW, EITHER WE SIGN A NEW LEASE, WHICH WOULD PROBABLY BE MORE, OR WE VACATE IT AND THEN WE LOSE OUT ON SOME OF THOSE FUNDINGS.
SO IT, I DON'T WANT IT TO LOOK LIKE WE'RE ATTACKING THIS PROPOSAL.
LIKE I KNOW YOU GUYS ARE, ARE IN A CRUNCH.
I KNOW YOU GUYS ARE, UH, THE CITY IS, IS TRYING ITS BEST TO UTILIZE WHAT SPACE IS OUT THERE.
SO, UM, I THINK IN THIS, IN THIS SENSE, I I DO AGREE WITH, UH, COUNCIL MEMBER KOZO SAYING THAT, YOU KNOW, WHERE'S THE DOLLAR AT ON THAT? BECAUSE OUR, OUR PROCESS HERE IS THE FINANCES FOR US.
WE LOOK AT IT, THE MONEY THAT'S ALL THAT COUNCIL WORRIES ABOUT, AS ON THAT SENSE IS JUST HOW MUCH IT'S GONNA COST.
THERE IS NO ARGUMENT THAT EVERYBODY'S SITTING ON EACH OTHER IN THOSE OFFICES.
I REMEMBER GOING TO THE LAKE KYLE AND WALKING IN THERE WHEN MY SON WAS VOLUNTEERING TWO SUMMERS AGO, AND THERE WAS JUST BOXES PILED UP WHERE CLAUDIA WAS, AND SOME OF THE PEOPLE WERE SITTING ON THOSE BOXES WITH A COMPUTER AND THEY'RE GETTING READY FOR THE, THE FESTIVAL THERE.
SO THERE'S, THERE'S NO DOUBT, MA'AM, THAT WE KNOW THAT THE CITY IS AT A CRUNCH.
WE'RE JUST TRYING TO FIND THE BEST REASONABLE SPACE AVAILABLE FOR EVERYBODY, AND WE HAVE TO DECIDE IF OUR FINANCES IS BEST TO DO SHORT TERM OR IF WE JUST GO AHEAD AND BITE THE BULLET.
AND THAT'S WHERE WE AS A COUNCIL IS GONNA HAVE TO EVENTUALLY SAY, WE'RE GONNA PULL THE TRIGGER ON THIS.
IF WE'RE GONNA DO THIS, WE GOTTA EXECUTE IT.
VERSUS COMING BACK AND SAYING, I DON'T SUPPORT IT.
WE HAVE TO REALLY LOOK AT THAT.
AND I, AND I THINK WHAT WOULD REALLY HELP IS WHEN WE GET A BIGGER PICTURE ON OUR DOLLARS, ON OUR, ON OUR FINANCES.
IF WE CAN SEE WHERE WE'RE AT, WE CAN MAKE A HELP, HELP HAVE A BETTER IDEA OF WHAT WE CAN REALLY SPEND ON THAT END.
BUT, UM, IF THERE'S OTHER AREAS THAT YOU CAN THINK OF THAT YOU CAN PROBABLY LOOK THAT WAY, WE CAN KEEP IT, YOU KNOW, ALL THE, THE EMPLOYEES TOGETHER.
I DID HAVE A RESIDENT REACH OUT SAYING THAT, YOU KNOW, THAT IN TODAY'S WORLD, HYBRID WORKS A LOT BETTER, BUT FOR MORALE AND FOR MEETINGS AS MUCH AS, UH, I WAS FRUSTRATED THE OTHER DAY WITH THE LAKE KENSINGTON, UH, MEETING, IT WAS MY CONNECTION.
I COULDN'T HEAR WHAT WAS GOING ON.
I COULDN'T SEE A LOT OF THE PICTURES.
WE HAD A TASK FORCE MEETING THAT DR. HARRIS WAS THERE AND I TRIED SO HARD TO JUST LISTEN AND WE HAD TO USE A CELL
[03:00:01]
PHONE JUST TO BE ABLE TO, FOR ME TO BE ABLE TO HEAR.SO TECHNOLOGY ALWAYS DOESN'T DO VERY WELL, YOU KNOW, SO HAVING HYBRID MEETINGS DOES HELP IN SOME SENSE, BUT NOT ALL THE TIME.
AND I THINK JUST HAVING THAT COLLABORATION OF HAVING PEOPLE TOGETHER, TOGETHER REALLY HELPS IN THAT SENSE.
I DO WANNA PROVIDE YOU THE INFORMATION THAT I CURRENTLY HAVE.
UM, SO ADDITIONAL COST WISE, WE LOOK AT VERY PRELIMINARY IT SETUP.
THAT INCLUDES SECURITY, THAT INCLUDES THE DOOR, THE, UH MM-HMM
WE'RE LOOKING AT ROUGHLY, UH, $42,000.
AND FURNITURE WISE, I'M TRYING TO GO CHEAP.
UM, I WAS PLANNING ON JUST GETTING AMAZON, UM, I CAN KEEP IT UNDER 10,000.
AND, UH, MAYOR PRO TEM, I JUST WANTED TO SPEAK MORE DIRECTLY TO, TO YOUR COMMENT ON THE HYBRID WORKING AND ALL OF THAT.
I THINK CHRIS MENTIONED A LITTLE BIT, LITTLE BIT THAT WE DO HAVE SOME STAFF RIGHT NOW THAT ARE WORKING HYBRID.
WE HAVE SOME STAFF THAT ARE WORKING, UH, FULL-TIME REMOTE.
UH, SOME OF THAT'S OUTTA NECESSITY, SOME OF THAT'S BECAUSE WE'RE ABLE TO, TO MAKE THAT WORK.
UM, IT'S TOUGH TO DO WITH NEW STAFF THOUGH.
AND SO LIKE, UH, IN, IN LOU'S AREA, IN THE CIP AREA, WE HAVE FOUR NEW STAFF, UH, TWO NEW PROJECT MANAGERS AND TWO NEW PROJECT COORDINATORS, WHICH ARE SURELY NEEDED FOR, FOR THE AMOUNT OF WORK THAT THEY'RE DOING.
BUT FOR THE NEW STAFF IN PARTICULAR, WE HAVE OTHER STAFF THAT WE'RE TRYING TO BRING ON BOARD.
WE DON'T HAVE SPACE FOR 'EM, BUT IT'S HARD TO GET THEM TRAINED UP AND ACCLIMATED TO HOW WE FUNCTION IF THEY'RE WORKING FULLY REMOTE.
RIGHT? AND SO WE NEED TO HAVE SOME WAY TO HAVE THE COHESION, HAVE THE COLLABORATION, PARTICULARLY ON, ON CIP PROJECTS.
YOU GUYS KNOW THE, THE, THE LEVEL OF LIFT AND EFFORT IT TAKES TO GET THAT STUFF DONE.
AND SO WE'D REALLY WORK TO LOSE POINT, YOU KNOW, KIND OF IN THE WORKSHOP TRYING TO WORK TOGETHER TO GET THESE THINGS DONE.
AND SO IT'S JUST DIFFICULT TO DO THAT WITH MAKING EVERYBODY REMOTE, MAKING EVERYBODY HYBRID.
WE CAN LOOK AT, AND WE'LL CONTINUE TO LOOK AT WAYS THAT WE CAN STAGGER, UM, HYBRID WORK SCHEDULES AND ALL OF THAT.
IT'S JUST EVEN WITH ALL OF THAT AND EXPLORING ALL THAT, WE'RE STILL HAVING THE SPACE ISSUES.
COUNCIL MEMBER SPOTA, UH, HOW MUCH IS THAT MODULAR, UH, OFFICE BUILDING? LIKE, HAVE WE CONSIDERED THAT? UH, LIKE WHAT THE COST OF THAT WOULD BE? WHAT THAT WOULD LOOK LIKE? YEAH.
UM, I THINK WATER UTILITY DID PURCHASE TWO MODULAR OFFICE BUILDINGS.
I THINK IT WAS LAST BUDGET YEAR.
WE DIDN'T BRING IT UP, BUT WE, WE HAD INVESTIGATED A MODULAR BUILDING AND TO LEASE A MODULAR BUILDING OR TO RENT IT, IT WAS ABOUT 270,000 A YEAR.
AND TO PURCHASE IT WAS AROUND 7 50, 7 50,000 A YEAR.
AND THAT COMES WITH EVERYTHING THAT INCLUDES THE FURNITURE, THE AC UNITS, AND THEY'RE MODULAR SECTIONS THAT COULD BE MOVED IN AND ATTACHED TOGETHER.
THEY HAVE RESTROOMS ON EACH END.
SO IT'D BE MORE COST FRIENDLY THAN THIS CURRENT OPTION THAT WE'RE BEING PRESENTED.
IF WE LEASED IT, I THINK IT'S, UM, BECAUSE I, IF WE BOUGHT IT, WE COULD PUT IT IN DIFFERENT AREAS, RIGHT? SO, SO LEASING IT IS ONE THING, BUT FINDING A PLACE TO LOCATE, LOCATE IT IS ANOTHER, BECAUSE I'M JUST WONDERING, I DON'T KNOW, IS THERE ANYTHING THAT WE CAN DO JUST SO WE CAN JUST, YOU KNOW, PUT IT UP RIGHT THERE, SOLVE ALL OUR PROBLEMS. LIKE TO ME, THAT JUST SEEMS LIKE THE EASIEST PATH FORWARD.
I MEAN, IN MY MIND, I DON'T KNOW HOW THAT ACTUALLY PLAYS OUT, BUT I WOULD LIKE FOR US TO SEE HOW WE CAN EXPLORE THAT.
WELL, I, I WOULD JUST SAY, I MEAN REALLY THE THRUST OF THIS ITEM IS, IS TO IDENTIFY THAT WE HAVE A SPACE, SHORT SPACE SHORTAGE AND SOME REAL SPACE ISSUES THAT WE NEED TO, TO SOLVE FOR.
UH, WE'RE TRYING TO GIVE SOME OPTIONS HERE WITH A LEASE.
BUT IF THAT'S NOT THE DIRECTION YOU WANT US TO GO AND YOU WANT US TO GO BACK AND LOOK AT, LET'S LOOK AT THIS MODULAR, MODULAR BUILDING AND TRY TO FIND A LOCATION AND WHAT, GIVE YOU KIND OF A, AN ALL IN, WE CAN CERTAINLY COME BACK WITH THAT TOO.
COULD WE, LIKE, THERE'S A LOT OF WAYS TO APPROACH IT, BUT WE'RE, WE'RE ALL THINKING THESE, THESE ARE SOME SHORT TERM, UM, MOVES THAT WE WOULD NEED TO MAKE OVER THE NEXT FEW YEARS TO BRIDGE THE GAP TO SOME LONGER TERM FACILITY.
AND THAT'S, SO HOW WE DO THAT, WE'RE OPEN TO ANY OF THOSE THINGS, BUT WE WANT TO GET THAT ISSUE ON THE TABLE FOR YOU SO YOU WOULD UNDERSTAND THAT THERE IS AN ISSUE.
GET SOME CONSENSUS THAT WE, WE AGREE THERE'S AN ISSUE OR WHAT THE SCOPE OF THAT ISSUE IS, SO THEN WE CAN TRY TO PROBLEM SOLVE WITH YOU.
'CAUSE I'M JUST LIKE, WE COULDN'T DO SOME SORT OF LIKE EMERGENCY ORDINANCE GRANT, SOME EXCEPTION.
YOU COULD PROBABLY TAKE IT TO THE PZPZ COULD PROBABLY APPROVE SOME WAIVER APPROVAL AND POSSIBLY A VARIANCE, RIGHT? MM-HMM
SO SOME AMOUNT OF VARIANCE COULD BE DONE THAT WAY.
UH, 'CAUSE I'M JUST LIKE, IF IT'S BETTER FOR STAFF COST SAVINGS FOR RESIDENTS EASIEST PATH FORWARD.
IT JUST SEEMS LIKE A NO BRAINER TO ME, BUT, OKAY.
LIKE THAT'S SOMETHING THAT THE FULL COUNCIL WOULD EXPLORE.
UM, I, I DID A BRIEF SEARCH, UM, AND THEY HAD SOME REALLY AMAZING ONES AND I DON'T KNOW HOW IT COULD FIT.
[03:05:01]
AND OTHER THINGS, RIGHT, WHERE THE POLICE DEPARTMENT WAS, BUT WE ALSO HAVE SO MANY OTHER SPACES AND MY GOAL IS ALWAYS TO KINDA KEEP, UH, STAFF TOGETHER.UM, I ALSO HAVE AN OFFICE THAT I'M WILLING TO LIKE PUT SOME CUBES IN AND YOU GUYS CAN COME AND WORK OVER THERE AS WELL.
AND SO I THINK, UH, MAYBE EVEN RETROFITTING THOSE TO ADD MORE CUBICLES.
UM, THE FEEDBACK THAT I RECEIVED WAS, UM, THE RESIDENTS ARE WANTING US TO LOOK AT A MORE PERMANENT LONG-TERM SOLUTION.
UM, WORK FROM HOME CAME UP A LOT, UM, BUT, YOU KNOW, WE'RE CIVIL SERVICE AND SO I FEEL LIKE FACE ING IS IMPORTANT.
UM, ALSO THERE WAS SOMEBODY, UM, HIS NAME WAS COLIN.
HE'S A RESIDENT AND HE WAS TELLING ME THAT, UM, AUSTIN RENTS A LOT AND NOW, OR LEASES, AND THEY'RE, THEY'RE HAVING A HARD TIME.
THEY SAID IT IS JUST TOO COSTLY.
UM, AND SO I WOULD ALSO, IF, IF FOR SOME REASON WE GO FORWARD WITH THIS WOULD LIKE A TOTAL COST, I KNOW YOU JUST TALKED ABOUT AN ADDITIONAL $52,000.
UM, AND SO IF WE HAPPEN TO GO THIS ROUTE, I WOULD LIKE TO KNOW THE TOTAL COST.
THAT WAY WE CAN HAVE A GOOD COMPARISON.
UM, I LIKE THE IDEA OF THESE MODULAR PLACES.
UM, IF YOU GUYS COULD BRING THAT BACK FOR US TO CONSIDER AND THEN MAYBE SOME PLACES THAT YOU GUYS WOULD LIKE TO STICK 'EM, UM, AND THEN A TIMEFRAME.