[00:00:02]
[I. Call Meeting to Order]
TWO.UM, IF YOU WOULD PLEASE CALL ROLL HERE.
JONES HERE, ELLISON PRESENT HERE.
AND THANK YOU ALL FOR BEING HERE.
[II. Approval of Minutes]
IS TO APPROVE THE MINUTES, UH, FOR THE BOARD MEETING THAT WAS HELD ON FEBRUARY 11TH, 2021.AND, UM, IF YOU'VE HAD AN OPPORTUNITY TO REVIEW THOSE MINUTES, I WOULD ENTERTAIN A MOTION TO APPROVE.
I'LL MAKE A MOTION TO APPROVE THE MINUTES.
ARE THERE ANY QUESTIONS OR COMMENTS? IF NOT ALL IN FAVOR, SAY AYE.
UH, NEXT IS THE CITIZEN COMMENT PERIOD.
DO WE HAVE ANYONE WHO HAS SIGNED UP TO SPEAK? NO ONE NEW SUBMISSIONS.
SEEING NONE, WE WILL GO ONTO ITEM NUMBER FOUR, CONSIDER IMPOSSIBLE ACTION.
[3. Consider and approve rankings for submitted proposals for Central Park and Heroes Memorial Park projects.]
APPROVED RANKINGS FOR SUBMITTED PROPOSALS FOR CENTRAL PARK AND HERO'S MEMORIAL PROJECTS WHO WILL LEAD THAT DISCUSSION.I THINK I'LL JUST DO THE INTRODUCTION AND THEN WE'RE GOING TO TURN IT OVER TO BOB SINCE HE'S HERE AND QUEUED UP AND READY TO GO.
UH, BUT WE, WE SENT OUT THIS SOLICITATIONS FOR THE CONTRACTORS TO DO THE CONSTRUCTION WORK.
WE RECEIVED A NUMBER OF BIDS IN, SO, UH, BOB, IF YOU WANT TO TAKE OVER AND WALK THROUGH THE BIDS AND THE PROPOSALS, I THINK IT WOULD BE APPROPRIATE TO DO SO.
UH, GETTING ANYTHING, EVERYBODY ON BOB FARMER WITH AGCS GCM, WE HAVE RYAN ROSEBORO WITH AGC.
WE PUT OUT A SOLICITATION ON RFP FOR BOTH PARKS PROJECTS AND WE PUT IT OUT UNDER THE DELIVERY METHOD OF COMPETITIVE SEAL PROPOSAL.
AND IN THAT PROCESS, UH, YOU DO AN EVALUATION THAT INCLUDES THEIR CREDENTIALS, THEIR EXPERIENCE, QUALIFICATIONS, UM, REFERENCE CHECKS AS WELL AS PRICE.
SO ALL OF THAT IS A BLEND THAT WE EVALUATE AS A TEAM AND THEN COME UP WITH THE RANKING.
SO TONIGHT WE ARE ASKING FOR YOU ALL TO APPROVE THE RANKINGS.
WE HAVE A COUPLE OF OPTIONS TO LOOK AT FROM THAT MOMENT ON, WE WILL GO INTO NEGOTIATIONS WITH ONE OR MORE OF THESE FACTORS, UM, RIGHT.
UH, I DON'T KNOW IF EVERYONE HAS SEEN THE EVALUATION COMPILATION SHEET AND I CAN TRY TO SHARE MY SCREEN AND LOOK AT THAT BABA.
SO THAT WAY YOU CAN JUST KEEP TALKING AND MAYBE EASIER.
YEAH, LET'S SEE HERE A BIT EVALUATIONS COMPILED.
THAT'S WHAT YOU'RE LOOKING FOR RIGHT HERE.
SO THE CRITERIA IS SHOWN, UH, ON THIS SEAT ALONG THE LEFT SIDE RELEVANT COMPANY EXPERIENCE, THE TOTAL VALUE WAS 11 POINTS, THEIR PROJECT MANAGEMENT ABILITY, WHICH INCLUDED THEIR PERSONNEL, THAT'S BEING, UM, PROPOSED FOR THESE PROJECTS.
17 POINTS PAST PERFORMANCE, 27 POINTS.
AND WE HAVE A SYSTEM THAT ALLOWS US TO SCORE THE REFERENCES.
WE GOT SEVEN, SEVEN OR EIGHT REFERENCES SPREAD BETWEEN THE TWO FIRMS. UM, THE NEXT CRITERIA IS THEIR SUBCONTRACTORS AND SUPPLIERS.
THEY WERE REQUIRED TO PROVIDE A LIST WHICH WE HAVE EVALUATED.
AND THEN THIRD IS THE PRICE PROPOSED FOR EACH PROJECT, WHICH IS A TOTAL OF 30 POINTS EVALUATION TEAM CONSISTED OF MEMBERS OF THE DESIGN TEAM, AS WELL AS MEMBERS OF AGCS STAFF.
THE PROPOSALS WERE ALSO REVIEWED BY VARIOUS CITY STAFF MEMBERS.
SO I'M GOING TO GO THROUGH THE RESULTS OF THE TWO PROJECTS, AND THEN WE CAN TALK ABOUT THE OPTIONS, UM, AND PLEASE FEEL FREE TO ASK QUESTIONS AND INTERRUPT ME AT ANY TIME.
SO THE FIRST WE HAD TWO PROPOSERS, WE HAD MANY FIRMS LOOK AT THE PROJECT AND DOWNLOAD THE PLANS.
WE THOUGHT WE HAD FOUR POSERS,
[00:05:01]
BUT IN THE LAST FEW DAYS WE HAD TWO DROPOUT.WE HAD TWO PROPOSERS, BOTH ARE HIGHLY QUALIFIED FIRMS. THE REFERENCES WERE ALMOST A TIE.
SO WE FEEL GOOD ABOUT THE TWO THAT WE HAVE.
SO STARTING WITH THE HERO'S MEMORIAL PARK, WE RECEIVED BIDS OF NINE, $9 AND A BIT OF 8 MILLION, $950,000.
THEN YOU CAN SEE THE EVALUATORS SCORES, UM, AGAINST THE, OF A HUNDRED POINTS FOR EACH OF THOSE TWO FROM RESOLVING IN, FROM B BEING RANKED HIGHEST IN TWO 88.9, ANY OTHER FIRM IT'S TWO 72.06 FOR THE UPTOWN CENTRAL PARK.
WE HAD A BIGGER SPREAD ON COST PROPOSALS OF ABOUT $5 MILLION AND THE OTHER ONE OF 7,000,002 IN VARIOUS RANKINGS, UH, WHICH RESULTED IN FROM A BEING RANKED MUCH HIGHER THAN FROM B AT TWO 79.5 VERSUS ONE 96.4.
OH, SO HERE'S, I APOLOGIZE IF I'M MOVING PRETTY FAST, BUT WE WANT TO KEEP THIS PRETTY SIMPLE BECAUSE WE'RE ONLY APPROVING RANKINGS TONIGHT.
SO THE OPTIONS ARE TO RANK FROM REACH PROJECT OR RANK ONE FIRM FOR BOTH PROJECTS.
UM, SO WE HAVE CONTRACTOR B WOULD BE RANKED BY WHERE THE HEROES PARK CONTRACTOR A WOULD BE RANKED HIGHEST FOR UPTOWN CENTRAL PARK.
IF WE COMBINED THE TWO PRICES WE'VE RECEIVED THE COMBINATION BID THAT WAS DISCOUNTED BY FROM HEY AT 13, EIGHT 91 TO 10.
AND THE TOTAL OF THE TWO PRICES FOR, FROM B WOULD BE 16 MILLION, ONE 50.
UM, I WOULD ENTERTAIN QUESTIONS IS BASED ON THOSE VALUATIONS THAT WE HAVE.
ARE THERE ANY QUESTIONS FOR BOB? I'LL GIVE YOU A COUPLE OF, UM, MY PERSPECTIVE AND OUR FIRM'S PERSPECTIVE ABOUT THE ADVANTAGES OF EL TO PROCEED WITH THIS.
OBVIOUSLY ONE FIRM WOULD BE A LITTLE BIT EASIER.
YOU'D HAVE ONE CONTRACT, UM, BUT WE STILL HAVE SEPARATE PROJECTS.
WE STILL HAVE SEPARATE ARCHITECTS AND DESIGN FIRMS. SO STILL TWO PROJECTS THAT WE WOULD HAVE TO ACCOUNT FOR SEPARATELY.
WE WOULD ONLY HAVE ONE CONTRACT ON CONTRACTOR FOR BOTH.
IF WE WENT WITH SEPARATE CONTRACT, UM, THE ADVANTAGE, THERE'S NOT REALLY A LOT DIFFERENCE IN PRICE AT STARTING POINT PRICE.
AND WE WILL BE NEGOTIATING THOSE PRICES AND LOOKING AT COST REDUCTION IDEAS.
BUT THE ADVANTAGE OF SPLITTING IT WITH BE WE WOULD HAVE TWO FIRMS LOOKING AT PRICE VALUATION AND COST REDUCTION IDEAS WITH THEIR OWN SUBCONTRACTORS, AND WE'D BE ABLE TO UTILIZE IT AS IDEAS ACROSS BOTH PROJECTS.
SO THERE'S A SLIGHT ADVANTAGE TO SPLIT THEM UP FOR THAT.
EITHER CASE WE HAVE SOME WORK TO DO, WE FEEL PRETTY CONFIDENT THAT WE CAN GET TO WHERE WE NEED TO GET TO.
UM, LIKE I SAID, WE HAVE REALLY TWO REALLY GOOD FIRMS, UH, THAT WE CAN GO FORWARD WITH IT.
IS THERE A PREFERENCE FROM THE BOARD IF WE'D LIKE TO GO WITH ONE FIRM, A TOTAL PRICE OF 13 MILLION, EIGHT 91 TO 10, UM, OR SPLIT THEM UP, CERTAINLY DISCUSSION REGARDING THAT ASPECT, BECAUSE I GUESS BOB AND ME, WE WOULD, UM, BE ACCEPTING THE LOW BID AND ASK YOU TO NEGOTIATE, BUT THE LOW BID COULD BE EITHER ONE OR BOTH FIRMS, DEPENDING ON WHICH WAY THE BOARD WOULD LIKE TO GO.
THIS IS JUST STARTING NEGOTIATIONS.
THE VERY BOTTOM NUMBER, THE 13, NINE 41 IS THE COMBINATION OF THE, OF THE, UM, TWO HIGHEST RANKED FIRMS PRICE ADDED TOGETHER.
SO IT'S NOT A SIGNIFICANT DIFFERENCE IN A COUPLE OF NATIONS.
BUT THE DIFFERENCE BETWEEN, SORRY, THIS IS YVONNE FLORES KALE FOR THE RECORD, THE DIFFERENCE BETWEEN UPTOWN CENTRAL PARK IN THE PRICE LOOKS TO BE ABOUT 2.2 MILLION, IS THAT CORRECT?
[00:10:01]
YES.THERE'S A BIG DIFFERENCE BETWEEN THOSE TWO.
SO IF WE SPLIT IT APART, WE WOULD BE RECOMMENDING THE LOWEST PRICE FROM, FOR EACH OF THE TWO PRODUCTS.
SO THE LOWEST ONE FOR THE HEROES OF TOMORROW IS GOING TO BE A DIFFERENT COMPANY THAN THE LOWEST ONE FOR THE UPTOWN CENTRAL PARK.
AND THIS IS NOT A PRICE-BASED RANKING AS YOU CAN SEE PRICES ONLY 30%, BUT THIS IS BEST VALUE SCORING.
AND THAT'S WHAT, UM, GOVERNMENT CODE ALLOWS US TO DO AND ALLOWS US TO ENTER INTO NEGOTIATIONS BASED ON RANKINGS.
AND BOOK OF THE SKELETAL MEMBERS, BOTH FIRMS ARE VERY GOOD.
CAN YOU SAY THAT AGAIN? THEY'RE VERY REPUTABLE FIRMS. YES.
THE REFERENCE CHECKS ARE OUTSTANDING FOR BOTH FIRMS. IT WAS A VIRTUAL TIE ON REFERENCES AND WE HAD SEVEN DIFFERENT SEVEN OR EIGHT DIFFERENT REFERENCE RESPONSES.
SO YEAH, EVERYBODY'S VERY, HOPEFULLY AT THE BUS BUSINESS COUNCIL,
WHAT DO YOU LOOK AT THE REAL BIG COMPANY EXPERIENCED AT 11 POINTS IN THE PAST PERFORMANCE AT 27? HOW DID THEY GET TO THOSE POINTS THERE? SO THERE'S A, THERE'S A BIG SPREADSHEET BEHIND ALL OF THIS.
UM, THE RELEVANT EXPERIENCE IS BASED ON THE COMPANY'S PROJECTS AND RELEVANT TYPE PROJECTS.
THE PROJECT MANAGEMENT ABILITY IS BASED ON THE SUPERINTENDENT AND PROJECT MANAGER THAT THEY'RE PROPOSING AND THEN PASS PERFORMANCE IS REFERENCE SCORED REFERENCES.
WE SEND OUT A SCORE SHEET, ASKED FOR THE REFERENCES TO FILL IN THAT SCORE SHEET, AND THEN THAT TRANSLATE POINTS.
SO THE BOXES BELOW ARE THE TOTAL POINTS.
UM, THAT INCLUDES THOSE REFERENCE CHECKS FOR EACH EVALUATE.
ANY OTHER QUESTIONS OR IS ANYBODY PREPARED TO OFFER A MOTION? I HAVE ONE MORE QUESTION.
ONCE WE LOCK IN THESE PRICES, CAN THEY BE CHANGED COST OR ARE THESE, THESE ARE NOT SET AT THIS POINT.
WE'VE BEEN ENTERED INTO NEGOTIATIONS AND WE'D COME BACK TO THE BOARD WITH THE RECOMMENDED CONTRACT.
JUST IF YOU CAN JUST BE PATIENT, I'M JUST ADDING THIS ALL UP.
I THINK WE NEED TO GIVE EVERYONE AN OPPORTUNITY TO TAKE THEIR TIME AND ASK THE QUESTIONS, GATHER INFORMATION.
SO IF MY MATH IS RIGHT WE'RE UM, IF WE GO WITH A CONGRESSMAN SHANE, NO, THAT'S NO, I'M WRONG ON THIS.
WELL, SO I JUST WANT TO BE SURE THAT THE PRICES ARE THAT THEY GAVE HER INDIVIDUAL.
SO IF IT WAS THE, UH, THE TERSE BOARD'S PURVIEW TO SELECT CADENCE MCSHANE BECAUSE THEY SCORED HIGHER ON H AND P UH, WOULD THE STODDARD BID STILL BE GOOD? UH, THEY, THEY AREN'T MAKING THE COMBINED BID CONTINGENT UPON GETTING BOTH CONTRACTS.
ARE THEY ARE EITHER FIRMS DOING THAT? NO.
WE ASKED HIM TO, TO PROPOSE INDEPENDENTLY WITH, UM, COMBINATION PRICE, IF THEY WERE SELECTED FOR BOTH.
NO, THESE WERE, THESE WERE ISSUED WITH TOTALLY SEPARATE DOCUMENTS, UH, FOR EACH PROJECT.
AND, UH, IF IN YOUR OPINION, IF WE PICKED YOUR BOTH PROJECTS, UH, DO YOU BELIEVE THAT YOU WOULD HAVE A BETTER CHANCE OF, UH, NEGOTIATING MORE, UH, EFFICIENCIES INTO THE CONTRACT SO THAT WE MIGHT CAN GET THE COST DOWN AND TIMELINE BUTTONED UP TIGHTER FOR CONSTRUCTION? UH, IS IT BETTER ON THOSE ON, YOU KNOW, IN THOSE WAYS FOR US TO SELECT JUST ONE CONTRACT, IN YOUR OPINION, WE FEEL THAT THERE'S SOME ADVANTAGES TO SPLITTING IT UP BECAUSE EACH OF THOSE FIRMS HAS THEIR OWN SUBCONTRACTORS THAT WOULD BE GENERATING IDEAS
[00:15:01]
THAT WE COULD SHARE ACROSS BOTH PROJECTS.IT'S REALLY PRETTY EVEN EITHER WAY.
CAUSE THAT WAS THINKING ABOUT IT.
AND I'M THINKING TO MYSELF, WELL, IF, IF WE'RE POTENTIALLY TRYING TO GET SOME COST SAVINGS, IF WE AWARDED BOTH CONTRACTS, YOU KNOW, MAYBE THE MOBILIZATION GOES DOWN, MAYBE VARIOUS OTHER COMPONENTS, MAYBE THEY'RE BUYING A BULK, TH THOSE KINDS OF EFFICIENCIES, YOU KNOW, MOVING MACHINES.
BUT THE DOWNSIDE I WAS THINKING WAS THAT THEY MIGHT TRY TO DO ONE PARK AT A TIME.
AND I WOULD, I WOULD LOVE TO SEE BOTH OF THESE PROJECTS GOING OFF SIMULTANEOUSLY, WHICH MEANS THAT WE, THE PROJECTS MIGHT GET DONE FASTER IF WE SELECTED CADENCE FOR H AND P AND STARTED FOR, UH, FOR CENTRAL PARK.
BUT I'M ONLY JUST USING THAT KIND OF MY THOUGHTS ON THAT RIGHT NOW, AND REALLY WANTING TO LEAN ON SOMEBODY WHO HAS A MORE QUALIFIED OPINION THAN ME DEALING WITH THESE KINDS OF CONTRACTS.
SO YOU CAN SEE THE TOTALS AT THE BOTTOM, UNDER THE COMBINATION BID, THE STODDARD COMBINED SLICE WAS 13, EIGHT 91.
AND THE PRICES TO CHOOSE TWO CONTRACTORS IS 13, NINE 41.
THOSE ARE STARTING POINTS, BUT THERE WERE 50,000 PARTS.
IT'S LIKE THREE TENTHS OF A PERCENT.
IT'S NOT MUCH AS A STARTING POINT.
UM, SO WHAT I'M LOOKING AT IS ON THE LEFT SIDE OF THE SCREEN STANDARD WOULD BE THE NINTH, 9 MILLION AND THE 4,991,210, CORRECT? YES.
MY MATH ISN'T ADDING UP, RIGHT.
BECAUSE YOU'VE GOT LISTED 13, EIGHT, NINE ONE.
THEY ARE OFFERING A HUNDRED THOUSAND DOLLAR DISCOUNT IF THEY ARE AWARDED THOSE PROJECTS.
CAUSE I, I WAS GETTING 13, NINE, NINE ONE TWO TWO ONE ZERO.
AND I WAS WONDERING WHAT, HOW WE ENDED UP WITH THAT NUMBER.
CAUSE IF I GO TO A CANDICE MCSHEA AND I SEE HERO'S MEMORIAL AT EIGHT NINE, AND THEN ADD THAT UP WITH A 4.9, UH, I WAS GETTING A HIGHER NUMBER THAN THE 13.
THAT'S WHY I WAS WONDERING, I MISSED THAT PART OF THE HUNDRED THOUSAND DISCOUNT.
SO THAT BRINGS US, THAT ACTUALLY BRINGS US LOWER THAN SEPARATE EMAIL, BUT TO GET BACK TO WHAT THE MAYOR WAS SAYING, I KIND OF WORRY AS WELL.
IF WE AWARDED BOTH, UH, BOTH PROJECTS, WOULDN'T START SIMULTANEOUSLY.
THEY WOULD, UH, WORK ON ONE AND NOT THE OTHER, THE REQUIREMENTS OF THE PROPOSAL DOCUMENTS ARE SPECIFY THAT BOTH PROJECTS HAVE TO BE COMPLETE AROUND THE SAME TIME, BUT YOU KNOW, IT'S CERTAINLY A CONCERN IF YOU'RE USING THE SAME SUBCONTRACTORS FOR BOTH, WHETHER NOT THEY CAN DO SIMULTANEOUS.
I, I, I WOULD, I'D PROBABLY, THIS IS JUST MY OPINION, BUT I THINK I WOULD FEEL COMFORTABLE WITH MAYBE USING CANDICE MCSHANE FOR THE HERO'S MEMORIAL AND, UH, AND USING STANDARD, UH, FOR THE UPTOWN.
WAS THAT A MOTION COUNCIL MEMBER? CHRISSA.
I WANT TO HEAR SOME MORE FEEDBACK BEFORE WE MAKE, BEFORE I MADE A MOTION, I WANTED TO MAKE SURE OTHER COUNCIL MEMBERS HAD A CHANCE TO WEIGH IN BEFORE I MADE ONE AND SEEING THAT THERE'S NO ONE, UH, DOES HE, EVERY, EVERYBODY READY OR DO YOU ALL NEED MORE TIME? UM, I JUST HAVE A QUESTION WHEN YOU SAY APPROVED RANKINGS, I MEAN, ARE WE JUST, WHAT DOES THAT MEAN APPROVE RANKINGS? LIKE IF IT MEANS THAT YOU'RE APPROVING A CONTRACT OR RANKINGS OR THOSE TOTAL POINTS.
SO IF YOU LOOK AT THE HERO'S MEMORIAL PARK, WE'VE GOT A TOTAL COMBINED, UH, NUMBER BELOW THAT.
SO WE HAVE ONE FROM RIGHT OVER THE OTHER, BECAUSE THE HIGHEST NUMBER IS THE HIGHEST RANK FROM.
SO WE'RE ASKING YOU TO APPROVE EITHER A COMBINATION OF THE TWO CONTRACTORS OR ONE CONTRACTOR THAT WE COULD MOVE INTO NEGOTIATIONS WITH.
SO YOU'RE JUST, YOU'RE REALLY JUST APPROVING ONE OR THE OTHER OF THOSE TWO THINGS.
UM, OKAY, SO WE'RE NOT APPROVING.
I DID NOT GET A CHANCE TO LOOK, WAS THERE BACKUP MATERIAL THAT WOULD SHOW THAT ONE IS AN 89.52 VERSUS A 98.8 SAY FOR LIKE HERO'S MEMORIAL PARK.
SO IS THAT THE KIND OF RANKINGS YOU'RE ASKING, LIKE THE AN 89 AND 9,290, WE'RE ASKING YOU TO
[00:20:01]
PROVE THE RANK, THE WAY IT'S RANKED RIGHT NOW? KATE'S MACHAIN IS RANKED HIGHEST ON HERO'S MEMORIAL.GODDARD IS RANKED HIGHEST ON UPTOWN CENTRAL PARK.
UM, SO WE'RE ASKING YOU TO PROVE THAT RANKING OR IF WE ARE GOING WITH ONE CONTRACTOR, STODDARD WOULD BE THE HIGHEST RANK FOR THE COMBINATION.
AND THERE IS A LOT OF, THERE'S A BIG WORK OF DATA BEHIND ALL OF THIS, UM, THAT EACH EVALUATOR FILLED OUT.
SO THERE IS A LOT OF DATA AND I'VE JUST BROUGHT FORWARD TOTAL POINTS JUST TO MAKE IT EASIER TO SEE.
MAY I, MAY I ASK A QUESTION? UM, ALSO, UH, AND I DON'T KNOW IF THIS, A QUESTION FOR MR. HERB OR I'M NOT SURE MR. SELLERS IS, UM, ON, BUT, UM, THROUGH THE SEAL PROPOSED PROPOSALS THAT WERE ACCEPTED, UM, ARE WE ALSO REQUIRED TO GO WITH THE LOW BIDDER AND I, WELL, NO, BECAUSE WE DID IT THROUGH THE, THE GRADING, THE GRADING SCORE, WHICH IS WHAT MR. FARMER I THINK WAS TRYING TO EXPLAIN THAT THERE ARE DIFFERENT WAYS THAT YOU CAN ASSESS THE POTENTIAL BIDS.
A LOW BID IS ONE OF THE WAYS IT SO HAPPENS THAT THE NUMBER ONE IN EACH ONE IS ALSO THE LOWEST BID FOR THAT PARTICULAR ITEM.
SO IT, IT WORKS OUT IN THIS PARTICULAR CASE, BUT IT COULD HAVE BEEN A SCENARIO WHERE THE NUMBER ONE WAS ACTUALLY MORE EXPENSIVE, EVEN WITH THE, BECAUSE THE PRICE IS ONLY 30 POINTS OF THE OVERALL SCORE.
SO IT COULD HAVE WORKED THAT WAY, BUT IT DIDN'T, IT WORKED OUT TO WHERE THE NUMBER ONE FOR HERO'S MEMORIAL IS THE LOWEST PRICE.
AND THE NUMBER ONE FOR UPTOWN CENTRAL IS THE LOWEST PRICE.
THE THING THAT THAT IS, IS MAYBE CAUSING A LITTLE BIT OF, OF, YOU KNOW, PAUSE IS THAT WE DID ASK FOR A COMBINATION BID IF YOU GOT BOTH.
AND THAT CASE, THE ONE BIDDER IS THE, IS THE LOWEST BID OVERALL PRICE WISE, BUT THEY'RE NOT, THEY'RE NOT THE PREFERRED BIDDER BECAUSE OF THE SCORING MATRIX.
SO IT GIVES YOU THE OPPORTUNITY AS A BOARD TO DECIDE WHETHER YOU WANT TO GO AHEAD AND GO WITH THE SCORING MATRIX, WHICH IS WHAT, YOU KNOW, WHAT WE WERE DOING IN OFF OF, OR IF YOU WANT TO FOREGO THE SCORING MATRIX AND GO WITH THE, THE, YOU KNOW, THE SINGLE, UH, THE SINGLE BIDDER FOR THE LOWEST PRICE.
AND I THINK WHAT BOB IS RECOMMENDING IS THAT EVEN THOUGH IT'S SLIGHTLY MORE MONEY, HE'S RECOMMENDING TO SPLIT IT UP AND TO AWARD WOMAN, TO CADENCE MCSHANE AND TOWARD THE OTHER TO STODDARD.
I APPRECIATE IT BECAUSE TO ME, IT COULD ALSO EITHER WAY, AND AS YOU, UH, I GUESS, UM, REFERENCED JUST, UH, IT, WE ARE REALLY SORT OF, I GUESS, GOING WITH THE LOW BID, EVEN IF WE SPLIT IT UP, BECAUSE ONE IS LOWER THAN THE OTHER, OR IF IT'S A COMBINATION, UM, THE TOTAL IS THE LOWEST BID FOR BOTH PROJECTS.
BUT YEAH, THE GOOD THING ABOUT THIS TYPE OF METHODOLOGY IS THAT YOU'RE NOT MARRIED TO NECESSARILY THE LOWEST BIDDER.
UH, YOU DON'T ALWAYS WANT TO BUILD WITH THE, WITH THE LOWEST PRICE, UH, BITTER THAT COMES IN FOR VARIOUS REASONS, UH, WHICH IS WHY WE TAKE INTO ACCOUNT ALL THESE OTHER THINGS LIKE REFERENCES AND SUBCONTRACTORS CAPABILITIES AND SO ON AND SO FORTH.
I'M SURE IF THERE'S NO ONE OTHER COUNCIL MEMBERS, UH, WANTING TO SPEAK RIGHT NOW, I'D LIKE TO MAKE A MOTION TO APPROVE THE HIGHEST RANKED A BIDDER FOR THE HEROES MEMORIAL PARK, WHICH IS CANDICE MCSHANE AT TWO 88.9.
AND I'D LIKE, AND CONTINUE THAT MOTION WITH AWARDING A STAR UPTOWN CENTRAL PARK, UH, TO START HER AT, UH, THEIR VALUATION AT TWO 79.5.
THERE A MOTION AND A SECOND, ANY FURTHER DISCUSSION.
WELL, I, IF IT'S OKAY, I WANNA CIRCLE BACK, UH, BECAUSE I, IT SOUNDS LIKE THAT IS WHAT BOB IS SAYING.
AND I AGREE WITH THE, THE POINTS THAT COUNCILOR RIZZO MADE ABOUT, UM, MAKING SURE THAT WE CAN USE DIFFERENT SUBS AND GETTING THESE PROJECTS BUILT.
UM, MY, UH, WE HAVE, WE, BASED ON THE NUMBERS THAT THEY'VE PROVIDED, I MEAN, IT'S CLEAR WE HAVE A BUDGET GAP.
[00:25:01]
MIND, THE BEST WAY TO NEGOTIATE TOWARDS TRYING TO REDUCE THAT BUDGET GAP GAP IS TO COMBINE THE PROJECTS BECAUSE, UH, ONE, IF IT'S JUST STODDARD, THEY MIGHT BE MORE INCLINED TO NEGOTIATE DOWN TO THE NUMBER THAT WE NEED THEM TO END THAT.AND AS OPPOSED TO IF, IF IT'S SPLIT.
SO MY QUESTION REALLY IS TO BOB, DO YOU, DO, DO YOU BELIEVE THAT BY SPLITTING IT, YOU WILL STILL BE ABLE TO ACHIEVE THE EFFICIENCIES IN YOUR DISCUSSIONS WITH THEM THAT ARE NEEDED IN ORDER TO KEEP THIS PROJECT MOVING FORWARD? YES, SIR.
WE ACTUALLY THINK THERE MIGHT BE AN ADVANTAGE TO SPLIT BECAUSE LITTLE COMPETITION BETWEEN THE TWO FIRMS AND SEPARATE SUBCONTRACTORS, LOOKING AT SOME IDEAS THAT WE COULD SHARE THE POSSIBLE FRAUD.
SO BASICALLY SPLITTING IT, IT WOULD SHOW, WOULDN'T SAY SO MUCH A COMPETITION, BUT IT BASICALLY WOULD BE, UM, BE ABLE TO PROVIDE TO WHERE WE COULD BE ABLE TO GET THESE PROJECTS GOING AND NOT OVERLAP EACH OTHER.
IS THAT WHAT WE WERE LOOKING AT? OKAY.
IF YOU COULD ELECT A MAYOR, I'M JUST TRYING TO SEE WHERE YOU'RE GOING.
ARE YOU TALKING ABOUT, UH, UH, ACTUALLY I'M GIVING BOTH PROJECTS TO STUTTER TO TRY TO BRIDGE THAT GAP? WELL, IT'S JUST, I'M BUYING IN BULK MENTALITY, YOU KNOW, VOLUME DISCOUNT.
UM, IF, IF THE THOUGHT WAS THAT IF WE HAD HIRED JUST STODDARD AND GAVE AWARDED BOTH PROJECTS TO THEM, UH, AS THE CONTRACT AND THIS ISN'T AWARDING THEM A CONTRACT, THIS IS BASICALLY SAYING AGCS, GO, GO AND NEGOTIATE WITH THEM AND SAY, WE'RE JUST GOING TO DEAL WITH YOU, BUT WE HAVE A BUDGET GAP WE NEED TO FILL AND SEE IF THEY CAN MAKE THAT WORK.
BUT, UM, UH, I'M ALSO INCLINED TO, TO DEFER MY OPINION TO, UH, WHAT BOB IS SAYING.
SO HE'S SAYING, IS THAT FOR DIFFERENT REASONS, EVEN THOUGH THAT MIGHT MAKE SENSE ON THE SURFACE FOR DIFFERENT REASONS, SPLITTING UP THE CONTRACTORS, UM, MIGHT ACTUALLY SERVE JUST AS WELL OR EVEN BETTER.
SO, AND I KNOW IT'LL HELP US WITH THE TIMING.
THERE'S BEST, JUST COMMON SENSE THAT WE'LL BE ABLE TO BUILD THEM SIMULTANEOUSLY THIS WAY.
I THINK WE'RE MAKING THE RIGHT DECISION HERE.
AND ONE OF THE THINGS I WAS GOING TO SAY IS THE REASON I WENT THIS ROUTE WAS I WAS LOOKING AT THE A POINT SYSTEM AND I, YOU KNOW, UM, KANSAS WOULD CHANGE RANK JUST A LITTLE BIT HIGHER.
SO IT TELLS ME THEY MIGHT HAVE A LITTLE MORE EXPERIENCE WITH THIS.
BUT WHEN WE WENT TO THE UPTOWN, I NOTICED THAT STUDDARD HAD, UH, RANKED WAY HIGHER ON THE UPTOWN PORTION OF THAT.
AND I BELIEVE, UH, THAT RANKINGS WHAT, UH, LED ME TO THEM ON THE UPTOWN AND JUST GOING BY THE RANKING SYSTEMS, I'M THINKING ABOUT, YOU KNOW, QUALITY OF WORK, UH, EXPERIENCE.
SO I THINK IT MIGHT BE THE BEST ROUTE TO GO.
MAY I JUST, I JUST WANT TO ADD ONE THING I'M I APOLOGIZE FOR BUTTON.
AND, UH, THIS IS RYAN WITH HECM.
I JUST ALSO WANTED TO THROW OUT THERE THAT YOU'RE NOT OBLIGATED.
UH YOU'RE YOU'RE ALLOWING US TO MOVE INTO NEGOTIATIONS.
IF THOSE NEGOTIATIONS FAIL, YOU STILL HAVE THE OPTION OF SEEKING NEGOTIATIONS AND MOVING ON TO THE NEXT ONE.
SO YOU'RE NOT OBLIGATED AT THE END OF THE DAY TO GO ON EACH PROJECT.
IF NEGOTIATIONS, YOU CAN STILL MOVE TO THE NEXT ONE.
THANK YOU FOR BRINGING THAT FORWARD.
THESE WERE NOT LOCKED IN MADAM CHAIR.
WE HAVE A MOTION AND A SECOND.
ANY FURTHER DISCUSSION OR QUESTIONS? OKAY.
WE WILL MOVE FORWARD WITH NEGOTIATIONS, UH, WITH THE TWO FIRMS. OH, VERY MUCH.
WE WILL BE REPORTING TO CITY STAFF, UM, STARTING TOMORROW AND WE'LL GET THIS ROLE PROBABLY GOING TO NEED A COUPLE OF WEEKS TO WRAP IT UP WITH EACH, FOR EVERYTHING.
WE'LL BE BRINGING BACK A RECOMMENDATION.
[4. Discussion on meeting date for April, 2021.]
IS DISCUSSION ON MEETING DATE FOR APRIL, 2021.JENNIFER, DO YOU HAVE ANY PROPOSED DATES? IS THERE MORE BUSINESS THAT THE BOARD NEEDS TO DEAL WITH BEFORE THESE CONTRACTS COME BACK? YOU MIGHT WANT TO WAIT
[00:30:01]
AND SET YOUR MEETING DATE AT THAT POINT IN TIME? I THINK THAT'S PROBABLY A GOOD IDEA UNLESS ANYBODY HAS AN OBJECTION TO THAT OR WANTS TO MOVE FORWARD WITH SETTING A DATE.I THINK WAITING FOR THE CONTRACTS AND 70 IN A DAY WOULD PROBABLY BE THE BEST OPTION.
ONCE I HEAR ANYTHING WILL, UH, SET AT A DIFFERENT TIME.
UH, IS THERE ANY NEED TO GO INTO EXECUTIVE SESSION? OKAY.
IT TOOK ME A LITTLE BIT TO FIND THE DATE.
UM, BUT I THINK MR. SELLERS HAD SUGGESTED APRIL 22ND.
YEAH, THIS IS, THIS IS TRAVIS.
I WAS GOING TO JUMP IN AS WELL AND SAY, I THINK THE TWO WEEK TIMEFRAME FOR TRYING TO GET THIS TURNED BACK AROUND, BECAUSE WE'RE TRYING TO GET THIS CONTRACT SET UP FOR A GROUNDBREAKING FOR MAY 31ST.
UM, AND AGC M HAD SAID, AND THEY'RE STILL IN THE LINE SO THEY CAN CONFIRM THAT TO ABOUT TWO WEEKS IS THE AMOUNT OF TIME THEY FEEL LIKE THEY WOULD NEED TO BRING THE CONTRACT BACK.
SO IT MIGHT BE GOOD TO GO AHEAD AND TRY TO GET THAT SET UP FOR ABOUT TWO WEEKS FROM NOW.
THINK WHAT SCOTT WOULD SAY TUCSON WOULD THAT APRIL 22ND, GIVE US THE TWO WEEKS NEEDED.
I DON'T HAVE A CALENDAR FOR ME.
IT'S TWO WEEKS TO THE DAY TO THE DAY.
IT MAY MEAN THAT THE CONTRACTS WOULDN'T BE IN THE BACKUP MATERIAL, THAT THAT MAY BE THE DOWNSIDE.
WE CAN GO AHEAD AND SET IT FOR APRIL 22ND AND IF SOMETHING CHANGES AND WE CAN GET NOTIFIED EITHER WAY.
AND I DON'T BELIEVE, I DON'T BELIEVE THERE'S ANY REASON TO GO INTO EXECUTIVE SESSION.
IS THAT CORRECT? I BELIEVE SO.
SO IF NOT, IS THERE A MOTION TO ADJOURN? SECOND? SO MOVE SECOND.
THANK Y'ALL SO VERY MUCH SOMETIMES I FORGET TO ASK FOR A SECOND.