[00:00:01]
RIGHT.[I. Call Meeting to Order]
THE TIME IS SEVEN 13.AND I'M GOING TO CALL THIS REGULAR CITY COUNCIL MEETING TO ORDER WOULD ALL.
PLEASE RISE FOR THE PLEDGE OF ALLEGIANCE.
I PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS ONE NATION UNDER GOD, INDIVISIBLE WITH LIBERTY AND JUSTICE.
FOR ALL WITH THE CITY SECRETARY, PLEASE CALL THE ROLL MITCHELL HERE.
ALLISON FLORES CAM HERE, RIZZO PRESENT BRADSHAW HERE, PARSLEY HERE TO BE IT HERE.
[II. Approval of Minutes]
APPROVAL OF THE MINUTES.MAYER, LIKE TO MAKE A MOTION TO GO IN AND APPROVE THE MINUTES FOR DECEMBER 16TH, SPECIAL MEETING, AND ALSO THE SECOND SPECIAL MEETING ON THE SAME DATE, ALONG WITH THE REGULAR COUNCIL MEETING FOR THE SAME DATE OF DECEMBER 16TH, 2021.
TOBIA SECONDED BY COUNCILLOR RIZZO THAT WE APPROVED THE MINUTES, UH, FOR DECEMBER 16TH.
IS THERE DISCUSSION ON THE MOTION ALL IN FAVOR, SAY AYE.
[III. Citizen Comment Period with City Council]
UP CITIZEN COMMENTS PERIOD.AT THIS TIME WE ASK ANYONE IN THE AUDIENCE WHO WISHES TO COME FORWARD AND SPEAK ON ANY ITEM TO PLEASE DO.
SO WE ASK THAT YOU LIMIT YOUR COMMENTS TO THREE MINUTES AND THAT YOU DIRECT THOSE COMMENTS TO THE MAYOR AND COUNCIL.
WE ALSO ASK THAT YOU FILL OUT A PUBLIC COMMENTS FORM AND SUBMIT THAT TO EITHER MYSELF OR THE CITY SECRETARY.
I HAVE TWO, UH, WHO HAVE SUBMITTED UPFRONT, UH, FIRST UP, UH, DIANE HERBAL.
UM, MY NAME IS DIANE HARVILLE AND I LIVE AT 1528 AMBERWOOD LOOP HERE IN CARLISLE.
I'M ALSO THE PRESIDENT OF THE AMBERWOOD ATRIAL WAY.
I CAME TODAY BECAUSE I WAS RESPECTFULLY REQUESTED ONE OF YOU POOL, UM, ITEM NUMBER 14, THE ON THE CONSENT AGENDA, UH, THIS EVENING FOR DISCUSSION AS, UH, I HAVE A FEW QUESTIONS, ONE I'M INTERESTED TO KNOW IF THE CITY OF KYLE IS SUPPLYING WATER TO MONARCH.
AND THEN SECONDLY, UM, WE DIDN'T HAVE ANY PUBLIC OUTREACH, WHETHER IT WAS THROUGH THE CITY OR, UM, WITH MONARCH IN REGARDS TO THIS PARTICULAR CONTRACT BEING ON THE AGENDA THIS EVENING.
AND THEN LASTLY, UM, THE RESIDENTS NEAR BURWOOD AND, UH, THROUGHOUT THE MONARCH CCN CONTINUED PAY A FLAT FEE FOR WASTEWATER.
WE UNDERSTAND THAT THIS SYSTEM, BECAUSE IN THE PAST, UH, MONARCH COULD NOT REPORT THE GALLON EACH TO THE CITY.
IT'S MY UNDERSTANDING A NAIL THAT THEY CAN.
AND SO WE WERE ALWAYS TOLD THAT IT WOULD BE, IT WAS A BETTER DEAL.
AND SO I'D LIKE TO SIT DOWN WITH SOMEONE PERHAPS PERVEZ AND SEEING REALLY IF IT'S A BETTER DEAL.
UM, LASTLY, OUR CALCULATIONS REFLECT AS BEING A MONARCH CUSTOMER WITHIN THE CITY LIMITS OF KYLE, WE PAY WELL OVER $600 MORE THAN A KYLE UTILITY CUSTOMER WOULD, UH, CALL UTILITY CUSTOMER GETS WITH A BASE RATE.
THEY GET 2000 GALLONS JUST FOR THEIR HOOKUP AMMAN.
OUR CUSTOMER GETS NOT EVEN A DRIP.
SO WE'RE, WE'RE, WE'RE KIND OF TIRED OF THIS CONTINUOUS BATTLE.
UH, WE UNDERSTAND THAT THIS PROBABLY IS JUST A FORMALITY THAT'S ON YOUR AGENDA, BUT I'M JUST CURIOUS, UM, THE QUESTIONS THAT I ASKED IF SOMEONE COULD PULL IT, I'D APPRECIATE IT.
MY NAME IS KAY RUSH AND I LIVE AT 3, 5, 6 AMARESH DRIVE.
AND TONIGHT I'M HERE TO SPEAK ON AGENDA ITEM 14, THE RATE STABILIZATION AGREEMENT WITH MONARCH.
I'M SURE MOST OF THE CITY COUNCIL, THE MAYOR AND THE CITY MANAGER ARE NOT AWARE OF THE CITY'S HISTORY WITH THIS PROVIDER.
AMBERWOOD WAS ONE OF THE FIRST HOME DEVELOPMENTS ON THE EAST SIDE OF .
IN 2006, I BOUGHT A HOME THERE AND SINCE IT WAS PART OF THE KYLE CITY LIMITS, I WANTED THE SERVICES THAT LIVING WITHIN THE CITY LIMITS
[00:05:01]
WOULD PROVIDE.WE HAD CABLE, WE HAD CITY SEWER AND WE HAD TEXTS, ICAN WATER.
AND THAT WAS WHO I SIGNED WAS ON MY SIGNING DOCUMENTS.
THREE MONTHS LATER, WE MOVED IN.
WE FOUND OUT THAT TECAN HAD COME UP FOR SALE.
THEY HAD GIVEN THE CITY OF KYLE, THE FIRST OPTION TO PURCHASE THERE.
THE CITY DECLINED TO PURCHASE, EVEN THOUGH THEIR OWN CITIZENS LIVED IN THE SERVICE DISTRICT.
TIECON WAS SOLD TO SOUTHWEST MONARCH WATER.
THEIR SOLE INTEREST WAS TO BUY UP SMALL WATER COMPANIES IN TEXAS TO GENERATE INCOME FOR THEIR STOCKHOLDERS.
THEY WERE NOT CONCERNED WITH SERVICE.
THEY PUT OUT DOCUMENTS IMMEDIATELY RAISING RATES, 50% AMBERWOOD SUED WITH OTHER RATE PAYERS WITHIN THE OTHER UTILITIES.
WHEN YOU SUED WITH THE HELP OF THE CITY OF KYLE AND THE STATE, WE WERE ABLE TO FIGHT OFF THIS FIRST ATTEMPT.
THEN IN 2021, WHEN THE NEXT CONTRACT CAME UP, YOU DECIDED AS THE CITY COUNCIL AND THE MAYOR TO APPROVE THEIR RATE INCREASE, YOU DID NOT ALLOW US ANY SAY IN IT.
YOU FAILED TO NEGOTIATE IN GOOD FATE, A RATE TONIGHT, AGAIN, THAT THIS CONSENT AGENDA IS ON THERE.
THEY ARE REQUESTING ANOTHER 3% RAISE WE'RE UP OVER 50% OF WHAT WE ORIGINALLY, IT'S PROBABLY CLOSER TO A HUNDRED PERCENT CURRENTLY OUR USE 3000 GALLONS OF WATER.
MY MONARCH BILL WAS $75 AND 34 CENTS.
MY FLAT RATE SEWER RATE TO THE CITY OF KYLE IS $57 AND 71 CENTS.
SO FOR ONE MONTH, FOR 3000 GALLONS, I PAID $133 AND 5 CENTS.
NOW, IF I'D GOTTEN MY WATER FROM THE CITY OF KYLE, I WOULD HAVE PAID $54 AND 14 CENTS.
MY SEWER RATE WOULD HAVE BEEN $34 AND 40 CENTS.
I WOULD HAVE HAD A TOTAL BILL OF $88 AND 54 CENTS.
THERE'S A DIFFERENCE ON THIS LAST MONTH, BILL, A $44 AND 51 CENTS.
IS THERE ANYONE ELSE IN THE AUDIENCE WHO WISHES TO COME FORWARD AND SPEAK ON ANY ITEM? SEEING NONE? I'M GOING TO GO AHEAD AND CLOSE THE CITIZEN COMMENTS.
[IV. City Manager's Report]
UH, NEXT UP CITY MANAGERS REPORT MAYOR COUNCIL, SCOTT SELLERS, CITY MANAGER.WE'VE GOT A LITTLE SHORTER REPORT TONIGHT, BUT UH, WE WANT TO HOP INTO THOSE SLIDES.
UH, THIS IS AN ANNOUNCEMENT THAT MONDAY, JANUARY 17TH IS MARTIN LUTHER KING JR HOLIDAY, AND THE CITY OFFICES WILL BE CLOSED.
UH, THE NEXT ITEM CORRESPONDS TO THAT THOUGH, AND I AM GOING TO TURN THIS SLIDE OVER TO COUNCIL MEMBER DEX NICHOLSON.
SO, UM, EXCITING MONTH, UH, JANUARY STARTS NEW YEAR AND ALSO HAS ONE OF OUR FIRST FEDERAL HOLIDAYS BEING MARTIN LUTHER KING JR HOLIDAY.
UH, THIS YEAR, THE, UH, COUNTY IS DOING A WIDE CELEBRATION, UH, THAT THE COUNTY OFFICES HAVE REACHED OUT TO VARIOUS MEMBERS OF THE JURISDICTIONS THROUGHOUT THE COUNTY TO GET SUPPORT WITH THAT.
UH, AND TONIGHT I WANTED TO BRING THIS FORWARD AS I WAS REACHED OUT TO AND, UH, HOPING TO GET THE COUNCIL AND CITY SUPPORT TO PROMOTE THE EVENT THAT IS HAPPENING ON SUNDAY, JANUARY 16TH, FROM FOUR TO 7:00 PM AT THE HAYES COUNTY HISTORIC COURTHOUSE LAWN, THERE WILL BE LIVE MUSIC, ENTERTAINMENT, VENDORS, AND ALL KINDS OF FUN.
THERE ALSO WOULD BE CHILDREN'S WRITING AN ART CONTEST, UH, THEMED WHAT EQUALITY MEANS TO ME, WHERE CHILDREN CAN SUBMIT THEIR ESSAYS.
AND, UM, I GET A, UH, I BELIEVE THERE'S A SCHOLARSHIP REWARD, UH, FOR THOSE AS WELL.
SO I JUST WANTED TO LET EVERYONE KNOW ABOUT THAT JANUARY 16TH, UH, HAYES COUNTY CELEBRATION.
AND IF THERE'S NO OBJECTION FROM THE COUNCIL, IF WE COULD, UH, UM, USE OUR SOCIAL MEDIA CHANNELS TO LET OUR RESIDENTS KNOW ABOUT THIS EVENT, ALSO, WE WILL HAVE, UH, THE CALL AREAS, SENIOR ZONE CELEBRATING AT CREW, UH, CENTER HERE IN OUR DOWNTOWN AT THE OLD CITY HALL, UH, MONDAY, JANUARY 17TH.
AND I HAVE SOME CAST MEMBERS HERE THAT COULD LET ME KNOW ABOUT THE TIME OH, IT'S ON THE IT'S ON THE, UH, THE SCREEN DECKS.
[00:10:01]
SO ONE TO FOUR, UH, JOIN FOR FREE REFRESHMENTS AND SNACKS AT THE COLLAR AREA, SENIOR ZONE THERE AT THE CRAIG CRAIG, UH, ACTIVITY CENTER.AND THEN FINALLY, THE CITY OF CALL PROCLAMATION WILL BE A READ ON TUESDAY, JANUARY 18TH AT OUR SECOND COUNCIL MEETING THIS YEAR WITH A RECAP AND, AND CELEBRATION, UH, FINALLY FOR MARTIN LUTHER KING WEEKEND.
AND THEN THE LAST THING IS OUR AWESOME COMMUNICATIONS DEPARTMENT PUT TOGETHER A RECAP OF THIS LAST YEAR'S LARGE EVENTS AND ACCOMPLISHMENTS JUST REALLY SCRATCHING THE SURFACE OF ALL THE GREAT THINGS THAT WE'VE DONE AS A CITY.
UH, BUT WE'D LIKE TO SHOW THAT VIDEO NOW WE BELIEVE THAT THE CITY OF KYLE DESERVES FIRST-CLASS PARKS.
WE BELIEVE THAT THE CITY OF KYLE DESERVES A MONUMENT TO HONORING OUR VETERANS AND OUR FIRST RESPONDERS.
AND THAT'S WHY WE'RE ALL HERE.
WE'RE GETTING THE COSTCO PUBLIC SAFETY CENTER IS THE BIGGEST AND BEST BUILDING THE CITY OF KYLE WILL HAVE EVER BUILT.
ABSOLUTELY COMMS DEPARTMENT FOR PUTTING THAT TOGETHER.
NEXT UP AGENDA ITEM NUMBER FIVE PRESENTATION.
CAN I, I'VE GOT A QUESTION REAL QUICK COUNSELORS, AND I KNOW YOU ASKED FOR A COMMUNICATION, BUT IS THERE ANYTHING ELSE WE COULD DO TO HELP PARTICIPATE DURING THE JUNETEENTH CELEBRATION? OH YEAH.
IT'S CERTAINLY A SUPPORT AND IN PERSON IS ALWAYS GREAT AT ANY OF THE ADVANCED, FROM THE CAVS ADVANCED TO THE, UM, ONE IN THE COUNTY.
UH, BUT, UH, CERTAINLY IF WE CAN GET THAT PROMOTED THROUGH THE SOCIAL MEDIA CHANNELS, PROMOTING THROUGH YOUR, UH, UH, CHANNELS AS WELL WOULD BE A HUGE HELP AND ENCOURAGING YOUNG PEOPLE TO PARTICIPATE IN THE WRITING CONTEST.
[5. Presentation by the Hays County Master Naturalists. ~ Mariana Espinoza, Director of Parks & Recreation]
UP AGENDA ITEM NUMBER FIVE, PRESENTATION BY THE HAYES COUNTY MASTER NATURALISTS, UM, MARIANNA ESPINOSA, GOOD EVENING, MAYOR AND COUNCIL HAPPY NEW YEAR, MARIANNA SPINOZA PARKS AND RECREATION DIRECTOR FOR THE RECORD, UH, WITH US TODAY, WE HAVE MEMBERS OF THE HAYES COUNTY MASTER NATURALIST, LARRY CALVER, MARTHA PINTO, AND JAMIE KINSCHERFF AND THE HAZE CUTTING MASTER NATURALIST HAVE REACHED OUT TO THE CITY OF KYLE TO EXPAND THEIR OUTREACH TO DIFFERENT COMMUNITIES.AND SO THEY HAVE SPENT COUNTLESS HOURS WORKING WITH OUR TRAILS DIVISION AND DOING STUDIES ON OUR PLUM CREEK TRAIL.
AND SO TONIGHT MARTHA PINTO OF THE HAYES COUNTY MASTER NATURALISTS WILL GIVE US A BRIEF OVERVIEW OF THEIR FINDINGS.
UM, I'M MARTHA PINTO KINSCHERFF AND I'M REPRESENTING THE HAYES COUNTY MASTER NATURALIST GROUP.
UM, WE'RE AN EDUCATIONAL VOLUNTEER GROUP UNDER THE TEXAS AGRILIFE EXTENSION OFFICE, AND WE'VE PUT TOGETHER A REPORT ON WAYS.
OUR CHAPTER IN HAYES COUNTY CAN HELP THE KYLE PARKS AND REC.
UM, WE HAVE VOLUNTEERS, WE HAVE IDEAS AND WE HAVE KNOWLEDGEABLE GUIDANCE TO OFFER.
UM, IN THE SUMMER OF 21, WE DID A REPORT, WHICH I THINK YOU ALL HAVE RECEIVED.
UM, WE VISITED THE PARKS, UH, AND WORKED WITH THE, YOUR VERY EXCELLENT PARK STAFF, UM, LOOKING AT ALL THE PARKS AND GETTING VARIOUS PEOPLE WHO ARE REALLY GOOD IN THEIR FIELD TO MAKE SURVEYS.
UM, WATER WAS A KEY PIECE OF THE PLAN.
UH, THE PARKS HAVE SOME BEAUTIFUL WATERWAYS.
SO, UH, THERE WERE SURVEYS MADE OF FROGS, TOADS, MUSCLES, MUSCLES, FISH, AND AQUATIC, INVERTEBRATES, AND PLANTS THAT HELP
[00:15:01]
US KNOW THE HEALTH OF THE WATERWAYS AND WHAT KIND OF RECOMMENDATIONS WE CAN OFFER TO THE PARKS.ALSO PLANT INVENTORIES AND TREE INVENTORIES WERE DONE.
UH, THERE'S A NATIVE PLANT INVENTORY THAT WILL BE POSTED ON THE BEAUTIFUL HAYES COUNTY.ORG WEBSITE.
UM, WE CAN ASSIST WITH THINGS LIKE OAK WILT AND SUGGEST THAT MORE MID-STORY TREES BE OFFERED, UM, CREATING SIGNAGE.
UM, THERE ARE PLENTIFUL BIRDS IN THE PARKS AND WE HAVE A BIRD WALK, UH, HAPPENING TOMORROW MORNING AT NINE O'CLOCK AT COOL SPRINGS PARK.
SO WE WANT TO OFFER OUR EXPERTISE AND WE HAVE A LOT OF EDUCATIONAL PROGRAMS PLANNED, WHICH CAN BE FOLDED INTO EVENTS THAT YOU ALREADY DO SUCH AS FISHING DAY PIE IN THE SKY, KYLE FARMER'S MARKET, AND OTHER THINGS THAT YOU MIGHT SUGGEST.
UM, WE HAVE A WILD ABOUT NATURE, UM, PROGRAM THAT FOCUSES ON CHILDREN AND GETTING THEM INVOLVED IN NATURE AT THE PARKS.
AND WE ALSO HOPE TO HELP WITH DARK SKY INITIATIVES.
THERE ARE SURVEYS CONDUCTED IN MANY OF THE MASTER NATURALISTS TOOK PART IN THIS.
WE OFFERED THIS TO YOU AND WE, UH, WE'D LIKE TO REQUEST A LETTER OF SOME SUPPORT FOR THE HAYES COUNTY MASTER NATURALISTS TO WORK WITH THE KYLE'S PARKS AND RECREATION BOARD, UM, TO HELP DETERMINE WHAT WE CAN DO TO SUPPORT THE PARKS SUCH AS BIRD BLINDS, BLUEBIRD BOXES, POLLINATOR GARDENS, UM, WILDFLOWER SEATING, UM, GETTING A LETTER OR A RESOLUTION WILL HELP US GET POSSIBLE GRANT MONEY TO HELP WITH THESE INITIATIVES.
AND WE REALLY, UM, ARE EXCITED.
IT WAS FUN TO SEE THE SLIDE ABOUT PLUM CREEK BECAUSE THE PARKS ARE TRULY BEAUTIFUL GYMS, AND WE KNOW THAT THEY'RE GOING TO BE DEVELOPED FOR THE RESIDENTS OF OUR COUNTY.
DOES ANYBODY HAVE ANY QUESTIONS OR COMMENTS FOR THE PRESENTER COUNSELOR ELLISON? THANK YOU.
UM, I THINK THAT, UH, IT'S GREAT THAT YOU ALL HAVE COME.
I ENJOYED THE PRESENTATION YOU ALL GAVE AT THE PARKS BOARD LAST, UH, MAYBE THAT WAS NOVEMBER.
UM, AND I WE'RE REALLY INTERESTED IN, UM, INCORPORATING OUR PARKS BOARD MORE AND UTILIZING THAT.
AND IT SOUNDS LIKE A GREAT PARTNERSHIP THAT COULD BE THERE.
I WOULD CERTAINLY BE A FAN OF, UH, HAVING THE COUNCIL DIRECT STAFF TO BRING BACK A RESOLUTION OR SOME LANGUAGE, UH, TO, UM, SUPPORT THEM IN THEIR EFFORTS THERE.
AND, UM, I THINK IT'S A, IT'S ONE OF THOSE THINGS.
UH, WHEN WE HAVE PEOPLE THAT HAVE THE EXPERIENCE, LIKE YOU ALL HAVE TO KIND OF PARTNER UP WITH THAT AND HELP THEM MAKE OUR COMMUNITY EVEN BETTER IN OUR QUALITY OF LIFE HERE, WE CERTAINLY LEARNED OUR LESSON OVER THE PAST TWO YEARS OF HOW IMPORTANT OPEN SPACES AND GREEN SPACES ARE TO OUR COMMUNITY PHYSICAL AND MENTAL HEALTH.
AND SO, UH, THANK YOU FOR COMING AND PRESENTING TONIGHT.
[6. CIP/Road Projects and Consent Agenda Presentation. ~ Travis Mitchell, Mayor]
NEXT STEP CIP ROAD PROJECTS AND CONSENT AGENDA PRESENTATION.RINK COUNTY, MAYOR AND COUNCIL, LEON BARBARA CITY ENGINEER.
WE'LL START OFF WITH THE HEROES MEMORIAL PARK.
UH, WE'RE ABOUT 47% COMPLETE, UH, THEY'RE FORMING THE, UH, MEMORIAL RIGHT NOW ON OUR WALL.
UH, THEY'RE INSTILLED IN INSTALLING THE BRIDGE STRUCTURE AND THEY POURED SOME SIDEWALK ALONG THE PERIMETER.
UH, WE DID STRUGGLE A LITTLE BIT WITH THE WEATHER, BUT, UH, WE'RE CONTINUING TO WORK THROUGH THAT LED HER TO THE PARK.
EXCUSE ME, BASED ON OUR PAY ESTIMATES WERE ABOUT 20% COMPLETE ON THAT.
UH, WE'RE STILL INSTALLING UTILITIES, UTILITIES WORKING ON THE PUMP VAULT, EXCUSE ME.
ON MARY CAL HARTSON PARK PROJECT.
THERE'S STILL SOME ITEMS THAT NEED SOME ADDITIONAL WORK ON THE PARK.
IF YOU MAY HAVE NOTICED, UH, ON THE SOUTHWEST QUADRANT, OF COURSE, WE'VE GOT SOME TURPAN PAD SECTIONS BASED TO BE COMPLETED.
UH, WE'RE GONNA INSTALL TURF, UH, LATE THIS WEEK.
UH, THE NEXT WEEK WE'RE STILL NEEDED TO INSTALL SOME BOLLARDS NEXT WEEK, UH, LANDSCAPING AS THE PLANTS ARE AVAILABLE AND CAN BE COMPLETED.
UH, AND TH THE OPEN PARK, THE REST OF THE PARK, WE STILL HAVE SOME STREETLAMP POSTS THAT ARE ON THE PROM PROMENADE THAT NEED TO BE PLACED.
UH, WE HAVE, UH, SOME FURNISHINGS THAT NEED TO COME IN AND BE PLACED ALSO.
UH, WE STILL HAVE SOME TREE AND FENCE LIGHTING THAT NEEDS TO BE DONE LANDSCAPING.
UH, WE STILL HAVE THE METAL ROOF TO WORK ON AND SOME, UH, ZEBO WORK THAT WE NEED IN THE BELL TOWER.
UH, WE ALSO HAVE SOME MORE FOUNTAIN WORK.
THERE'S STILL REMAINS THAT I HAVE MORE DETAILS THAT WOULD SHOW HOW
[00:20:01]
MUCH DETAIL YOU NEEDED ON SOME OF THOSE ITEMS, THOUGH.ON THE SOUTH SIDE WASTEWATER PROJECT.
IF YOU'VE DRIVEN ALONG NORTHBOUND AT 35, YOU MADE NOTICE THEY'RE ALREADY WORKING IN FRONT OF THE COLEMAN PROPERTY.
THAT'S THE, THERE'S THREE MORE LEGS THAT REMAIN ON THAT PARTICULAR PROJECT.
THAT'S ONE OF THE THREE LEGS WE'RE WORKING ON RIGHT NOW.
AND HOPEFULLY THEY'LL WRAP THAT UP WITHIN THIS NEXT MONTH AND THEN MOVE ONTO THE OTHER TWO LEGS AND WRAP THAT PROJECT UP.
UM, NOT THAT I'M VERY PROUD OF THIS, BUT, UH, DECEMBER WAS THE THIRD YEAR WE'VE BEEN UNDER CONSTRUCTION ON THAT PROJECT.
UM, SO IT'S, UH, I DON'T LIKE LONG-TERM PROJECTS.
THIS ONE HAS REALLY TAXED ME AND THE CONTRACTOR ON A GOOD NOTE.
THE WASTEWATER TREATMENT PLANT EXPANSION IS STILL ON TARGET IS SAFETY 4% COMPLETE.
UH, WE'RE STILL CONTINUING TO WORK ON SATURDAY TO TRY TO KEEP OUR SCHEDULE INTACT.
UH, WE STILL HAVE A BYPASS OPERATION GOING ON.
WE'RE STILL WORKING ON THE INFLOW RIGHT AT THAT LOCATION.
ALL THE MAJOR TREATMENT UNITS HAVE BEEN CONSTRUCTED, ALL CONCRETE'S IN PLACE.
UH, WE HAVE A CONTRACTOR THAT'S REMOVING MATERIALS FROM THERE TAKING IT TO ANOTHER DEVELOPMENT.
SO THAT SHOULD BE WRAPPED UP, UH, THIS WEEK.
I UNDERSTAND, UH, WE ARE STILL PLANNING TO BE ONLINE ON MARCH 22ND, 2022 AND OUR DE-WATERING FACILITY.
UH, SOMETIME IN AUGUST, I'VE GOT A COUPLE EXTRA PICTURES.
UH, THIS IS WHERE WE WERE BACK ON DECEMBER SIX WITH THIS PARTICULAR AREA, AND YOU CAN SEE HOW MUCH PROGRESS THEY'VE BEEN MAKING ON THAT PROJECT.
SO THEY THEY'RE MOVING VERY QUICKLY.
UH, ALL THIS MATERIAL HAS TO BE BROUGHT IN, IN LAYERS AND LISTEN COMPACTED AND MAKE SURE WE HAVE THE PROPERTY DENSITY SO THAT NOTHING SETTLES THERE.
THIS IS MORE ON THE GROUND WORK THAT WE'RE DOING IN THERE.
PART A BIT OF ELECTRICAL WORK IS GOING ON RIGHT NOW.
UH, AS YOU CAN SEE, THEY'RE TRYING TO WRAP ALL THAT UP.
SO THERE'S A LOT OF ELECTRICAL WORK THAT GOES ON WITH THE TREATMENT PLANT ON THE BUTTON THAT CREEK INTERCEPTOR WE'RE ABOUT 71% COMPLETE.
WE HAVEN'T REALLY CHANGED A WHOLE LOT.
WE'VE BEEN INSTALLING THE 12 INCH PIPE, WHICH IS FOR THE RECLAIMED WATER LINE.
UH, WE'VE COMPLETED OUR 12 INCH PIPE BOARD, UH, THIS WEEK.
THAT'S WHAT WE, OUR PLANS ARE.
WE CHECKED AGAIN TODAY ON THE 36 INCH PIPE THAT WE'RE STILL WAITING TO HAVE DELIVER DID STILL HAS NOT BEEN MADE AND STILL NOT BEEN DELIVERED.
SO WE'RE STILL WAITING ON THAT PIPE TO WRAP THIS PROJECT UP.
I'VE BEEN TALKING TO OUR ENGINEER.
WE HAD TO MAKE SOME CHANGES ON OUR DESIGN IN HERE.
UH, MINOR CHANGES, UH, DESIGN IS COMPLETE, UH, WE'LL, UH, HAYES COUNTY TALKED TO HAYES COUNTY YESTERDAY, AND TODAY THEY PLAN TO START NEXT WEEK AND MOBILIZE AND GET INTO THAT INTERSECTION AND WRAP THAT UP.
ELLIOT BRANCH INTERCEPTOR WE'RE ABOUT 37% COMPLETE.
NOW WE'RE INSTALLING THE WATER LINES IN WASTEWATER LINES INSIDE THOSE BORES.
AND, UH, WE'RE HEADING ALONG SLEDGE, HEADING TOWARDS THE NORTH, UH, SHOULD BE HOPEFULLY OUT OF THIS AREA.
WITHIN 30 TO 60 DAYS, WE'LL STILL HAVE MORE WORK AT SLEDGE AND, UH, UH, THIRD STREET TO COMPLETE IN THAT AREA.
SLIMMER AT PORTER, WE JUST STARTED, UH, ABOUT A MONTH AGO.
UH, WE'RE HEADING SOUTH TOWARDS SLIMMER.
WE, WE DON'T HAVE A PAY APPLICATION YET.
UH, SO WE CAN'T TELL YOU WHAT PERCENTAGE WE GOT COMPLETED ON THIS PROJECT.
UH, JUST TO LET YOU KNOW, WE HAVE RUN INTO ONE PARTICULAR ISSUE.
UH, WE ENCOUNTERED WHAT'S CALLED BLUE ROCK.
UH, SOME OF YOU'VE BEEN IN CONSTRUCTION BEFORE.
THERE'S CERTAIN AREAS WHERE THERE'S SOFT COLLEGIATE, IT'S EASY TO DIG AND YOU CAN USE YOUR EXCAVATORS.
AND ED COMES OUT FAIRLY EASILY.
THERE'S A CERTAIN TYPE OF ROCK.
THAT'S GOT A BLUISH TINT TO IT AND, AND, UH, ENGINEERS AND CONTRACTORS.
DON'T LIKE TO HEAR THAT WORD BECAUSE THAT'S NOT GOOD.
YOUR EXCAVATOR TEETH GET WORN OUT.
YOUR BUCKETS, GET BENT OUT OF SHAPE.
YOUR IT'S JUST REALLY TOUGH DIGGING YOUR, THEY HAVE TO USE A WHOLE RAMS AND THOSE, AND SOMETIMES EVEN THE WHOLE RAMP STRUGGLE WITH GETTING THAT BLUE ROCK OUT.
SO WE'VE KIND OF COVERED THAT IN THE FIRST SECTION.
SO, UM, THE I'M AFRAID THAT MEANS CHANGE ORDERS.
SO WE'RE WORKING WITH THE CONTRACTOR TO KEEP COST DOWN OTHER PROJECTS, UH, WHERE ACCORDING TO DEVELOPER, WE'RE ABOUT 95% BLEED ON THIS PROJECT.
WE HAVE A MEETING TOMORROW WITH HIM TO DISCUSS SOME OTHER ISSUES ON THE PROJECT, BUT WE'RE HOPING TO BE OUT OF HERE BY THE END OF THE MONTH, WE HAVE A CONSENT AGENDA ITEM, NUMBER 10, THAT'S FOR THE LAW, INTO THE PARK.
THAT'S TO INSTALL SOME UNDERGROUND INSTALLATION.
IT'S A CONTRACT WITH PEC TO PAY THEM TO DO THAT AT AROUND WORK AND THAT'S ITEM 13 AND, UH, OPEN FOR QUESTIONS.
I JUST REAL QUICKLY ON, UM, GOING BACK TO ROLLING LANE.
UH, I, I WENT BY THERE, UH, I BELIEVE IT WAS THURSDAY AND THE, UM, SOME OF THE WORKERS THERE WERE SAYING THAT IT WAS PROBABLY GOING TO GET PAVED, UH, SOMETIME THIS WEEK, TUESDAY OR WEDNESDAY.
AND THEN WHAT ARE WE LOOKING AT AN OPENING THERE? UH, IF IT GETS PAVED, W WHAT ARE WE LOOKING AT FROM THERE? OKAY.
WE'VE, UH, WE NEED TO VISIT WITH THE DEVELOPER TOMORROW.
THERE'S AN ISSUE WE'VE TALKED ABOUT THAT WE NEED TO RESOLVE FIRST BEFORE THEY START DOING THE PAVING.
SO ONCE WE GET THAT RESOLVED TOMORROW, THEN I'LL BE ABLE TO GIVE YOU A BETTER ANSWER, BUT THEY MAY HAVE TO TAKE SOME OF THAT WORK OUT OR REMOVE SOMETHING OR REPLACE SOMETHING.
I WAS GOING TO SAY THE OTHER QUESTION I'VE GOT, I HAD SOME, UH,
[00:25:01]
RESIDENTS REACH OUT TO ME IN THAT AREA SAYING THAT THE, UH, ROADWAYS LOOK A LITTLE NARROW AND THEY WERE WORRIED ABOUT MAYBE DRIVING THEIR TRAVEL TRAILERS THROUGH THERE, OR EVEN THEIR EQUIPMENT TRAILERS.UM, DO YOU KNOW WHAT THE WETS ON THAT ARE THROUGH THE, UH, CROSSING THE RE THE WEST THEY'RE AROUND 10 FEET PLUS BARELY LITTLE OVER 10 FEET, WHICH IS ILLEGAL LANE LINE.
THE REASON WE KEPT IT DOWN TO THAT NARROW IS BECAUSE OF THE, UH, MOVING THE, THE CROSSING, UH, UH, THICK, UH, CONTROLS AIR.
WE'RE LOOKING OVER A MILLION DOLLARS TO MOVE THOSE, UH, SIGNALS.
THEY'RE CONTROLLED THE CONTROLS THAT ARE THERE.
SO WE, WE WENT AHEAD AND TRIED TO USE WHAT WE HAD AVAILABLE, AND WE SQUEEZED IT DOWN TO 10 FEET.
NOW, AS FAR AS THE APPROACH IS CONCERNED, THAT'S THE AREA WE'RE GOING TO TALK ABOUT TOMORROW.
YOU'RE WELCOME CUSTOMER TO, YES, SIR.
UM, CAN I GET A UPDATE ON THE BUNTING CREEK ROAD IN FRONT OF LAYMAN? HOW THAT, HOW THAT'S COMING ALONG SINCE WE HAD THE, UH, SCHOOL OUT FOR TWO WEEKS, THE PROGRESS I'M NOT AWARE OF WHAT'S GOING ON YET.
I GUESS MR. WILDER WE'LL HAVE TO HELP YOU WITH THAT.
JUST A PROGRESS PORT ON THAT ROAD, THE SPOT REPAIRS ON MAYOR, COUNCIL, HARPER WILDER, PUBLIC WORKS DIRECTOR, UM, PROGRESS REPORT ON THE BUTTON CREEK LANE IN FRONT OF LAYMAN HIGH SCHOOL.
IS THAT WHAT WAS ASKED? UM, SO THEY'VE JUST GOT DONE.
AND LAST WEEK THEY FINISHED, UH, ROLLING IN ALL THE BLACK PACE BLACK BASS FOR THE COMPACTION.
I'VE GOT A FEW MORE SPOTS TO DO.
AND THEN I THINK BILLY SAID THAT THE END OF THE WEEK OR EARLY NEXT WEEK, WE'LL START THE PAVING.
SO WHAT YOU'RE SEEING RIGHT NOW, UM, UM, IT'S JUST BLACK BASED COMPACTION.
IT'S NOT YOUR SMOOTH, FINAL SURFACE, FINAL PRODUCT.
AND, UH, WE WERE ACTUALLY GOING TO TALK ABOUT GETTING THAT OUT TO THE PUBLIC, TO MAYBE SEND SOMETHING OUT, JUST SO THEY KNOW THAT ALL THE WORK THAT WE'RE DOING RIGHT NOW IS SETTING UP FOR THE PAVING DAY, BUT THAT IS COMING WITHIN THE END OF THE WEEK OR EARLY NEXT WEEK.
I DID HAVE SOMEBODY REACH OUT BECAUSE THEY NOTICED THAT IT WAS, I NOW DROVE BY THERE MYSELF THE OTHER DAY.
AND SO THEY WERE THINKING, IS THIS THE FINAL PRODUCT? AND NO, SIR.
I SAID, NO, I'LL, I'LL TRY TO GET AN UPDATE ON TUESDAY.
AND SO IF THERE'S MORE COMING THAT, THAT WAY THEY KNOW THAT IT'S GOING TO BE SMOOTHED OUT.
I ACTUALLY JUST TALKED IN OUR PUBLIC WORKS SUPERVISOR MEETING MONDAY.
UM, I TALKED TO SCOTT EG BERTA STREET, DIVISION, UH, MANAGER, AND TOLD HIM THAT WE NEED TO FIND A WAY TO GET OUT IN FRONT OF THESE IN THE FUTURE AND LET EVERYBODY KNOW THIS IS NOT THE FINAL PRODUCT, BECAUSE WHEN I DROVE THROUGH THERE, I SAW THE SAME THING, BUT, UM, IT'S PART OF THE COMPACTION PROCESS AND ONE SET BACK BASIS COMPACTED AND ROLLED IN.
THEN USUALLY YOU LET THE TRAFFIC HABIT FOR A WEEK OR TWO, UM, LET THEM KIND OF GO AHEAD AND TAMP THAT DOWN AS WELL.
AND THEN WE'LL COME BACK AND PAY.
IS THERE, UH, ANY KIND OF, YOU SAID YOU HAD DISCUSSED SENDING OUT A COMMUNIQUE.
UH, WE TALKED IN THE MEETING ABOUT THAT.
IF WE CAN FIND A WAY TO FUTURE PROJECTS, PUT OUT SOMETHING, YOU KNOW, THAT, THAT, YOU KNOW, IN THE WEEKS TO COME, YOU'RE GOING TO BE SEEING IN THE COMPACTION PROCESS AND THE BLACK BASE.
IT WON'T BE A SMOOTH TEXTURE ROADWAY AS YOU'RE USED TO SEEING YET THAT'S, THAT'S IN THE NEXT PROCESS.
UM, THEN EXPLAIN TO THEM HOW WE WILL BE OFF OF THE ROADWAY, LETTING THE TRAFFIC HABIT FOR A WHILE, AND THEN COME BACK WITH THE PAVING PROCESS, WHICH WILL BE THE FINAL PRODUCT THAT EVERYONE KNOWS AND LIKES THAT SMOOTH ROADWAY AT THE END.
I THINK THAT MIGHT BE SOMETHING YOU COULD DO FOR THIS PROJECT AS FAR AS GETTING SOMETHING OUT THERE.
UH, TH THEY'RE THEY'RE ABOUT TO, THEY'RE ABOUT TO BE ON IT, BUT YES, SIR, WE CAN TALK TO SAMANTHA COMMUNICATION THAT YOU ENVISION, BUT AT LEAST SOMETHING THAT NO.
AND, UH, LIKE I SAID, I BROUGHT IT UP MONDAY IN THAT MEETING JUST BECAUSE WE WERE TALKING ABOUT THE SAME THING.
WE DON'T WANT THE, WE DON'T WANT THE PUBLIC TO THINK THAT THIS IS THE FINAL PRODUCT.
CAUSE IT'S NOT, WE DID THE SAME THING ON OLD STAGECOACH.
AND JUST WHILE HARPER'S UP HERE, I THINK THAT'S A GREAT POINT.
AND CERTAINLY I AGREE WITH MY COLLEAGUES ON THAT COMMUNICATION.
UM, I THINK IT WOULD BE KIND OF NEAT.
THIS IS JUST ME SPITBALLING HERE, BUT, UH, YOU KNOW, WATCHING THAT RECAP VIDEO, WE JUST SAW IN HAN CREDIBLE, THAT WAS, IF WE HAD SOME KIND OF VIDEO, JUST KIND OF SHOWING THE STAGES OF A STREET REPAIR, YOU KNOW, IS THAT SOMEBODY WHOSE IDEAS WAS THAT JULIE AND JULIE ACTUALLY JUST TALKED ABOUT THAT IN THE SAME MONDAY MEETING.
AND AT THE END OF THE MEETING, WE TALKED ABOUT DOING A VIDEO, JUST EXACTLY LIKE THAT.
SO I'M LIKE WONDERING WHO YOU TALK TO.
OH, AND JOE, JUST ON POINT THERE, BUT, UH, YEAH, I THINK THAT'D BE KINDA NEAT TO JUST, YOU KNOW, IT DOESN'T HAVE TO BE TOO LONG OR, YOU KNOW, ANYTHING LIKE THAT, JUST KIND OF SHOWING THE STAGES OF THAT.
UH, I THINK THAT WOULD HELP EDUCATE THE PUBLIC, THE OTHER REALLY IMPORTANT THING TO NOT FORGET ON THIS, THAT THIS IS A TEMPORARY FIX BECAUSE THERE'S PROBABLY, I'M ASSUMING A LOT OF BASE FAILURE PERHAPS ALONG THAT ROAD,
[00:30:01]
THAT ROAD JUST NEEDS TO BE COMPLETELY RE WE RECONSTRUCTED IT AND IT NEEDS TO BE WIDENED AND, YOU KNOW, ALL THE COMPLETE STREETS, THINGS THAT WE ALWAYS TALK ABOUT.UM, AND SO I JUST, ANYTIME WE COMMUNICATE IT, JUST REALLY REMINDING FOLKS, WHETHER THAT'S US UP HERE OR WITH OUR COMMUNICATE, UH, THROUGH THE CITY, JUST REMINDING THEM THAT THAT'S JUST AS A, I DON'T KNOW WHAT THE TERMINOLOGY WOULD BE, BUT IT IS A TEMPORARY FIX.
AND, UH, YOU KNOW, IN MY TIME ON COUNCIL, I'VE NEVER BEEN A PART OF A, UH, SUCH A ROBUST PLAN TO ACTUALLY DO SOMETHING ABOUT THIS.
I DON'T THINK I'VE EVER BEEN A PART OF SOMETHING WHERE WE HAVE BEEN AHEAD OF TRYING TO FIGURE THAT OUT.
AND THAT IS THE ENGINEERING AND DESIGN THAT WE HAVE APPROVED IN THIS LAST BUDGET TO, UH, FORD, THIS ROAD AND, AND OTHERS.
UH, AND THE VOTERS WILL BE ABLE TO MAKE A DECISION ON THAT, THAT ROAD FOR A PERMANENT AND WIDER ROAD AND EVERYTHING THAT THEY SEE AND WANT TO SEE THAT THEY'VE SEEN IN OTHER ROADS AND SAY THAT WE DON'T DO ON THE EAST SIDE.
THAT THAT'LL BE THE OPPORTUNITY FOR THOSE VOTERS TO SPEAK UP AND HAVE THAT OPPORTUNITY.
BUT THIS IS GREAT THAT OUR STREET DIVISION TEAM THAT WE CREATED, WHAT TWO, THREE YEARS AGO IS WORKING ON, THEY'VE IMPROVED, KUDOS TO THEM AS THEY'VE, THEY'VE IMPROVED.
AND I KNOW THEY'RE WORKING HARD ON THAT.
THOSE WERE JUST MY COMMENTS ON THAT OLD POST ROAD, UH, REAL QUICK, LEON, UH, JUST WANT TO MAKE SURE WE'RE GETTING, UH, NOW THAT YOU SAID THE COUNTY IS COMING BACK, UH, NEXT WEEK, THOSE UPDATES, I LOVE THE PROJECT PAGE THAT WE HAVE ON THE WEBSITE.
I'VE TALKED TO A FEW RESIDENTS THAT RELY ON THAT PAGE.
SO IF WE CAN JUST MAKE SURE WE'RE UPDATING THAT AS, AS THAT PROJECT GOES ALONG, UH, FOR OLD POST ROAD IN PARTICULAR.
ANY OTHER QUESTIONS? COMMENTS.
I JUST WANTED TO REMIND THE PUBLIC THAT WE DO HAVE THAT PROJECT PAGE ON OUR WEBSITE.
I'VE GOT IT PULLED UP RIGHT NOW ON MY PHONE AND YOU CAN PICK IT UP ON YOUR PHONE, YOUR LAPTOP, COMPUTER, OR ANYTHING, BUT, UH, ALSO I WANT TO REMIND STAFF TO LET'S PLEASE UPDATE THE PAGE BECAUSE RESIDENTS DO GO TO THE PAGE.
THEY ARE LOOKING FOR THE UPDATES.
SO AS WE'RE GETTING, UH, COMPLETE IN DIFFERENT STAGES OF OUR PROJECTS, LET'S UPDATE IT.
SO THAT WAY THE RESIDENTS KNOW WHAT'S GOING ON.
THANK YOU, ANYONE ELSE? ALL RIGHT.
[VI. Consent Agenda]
OUR CONSENT AGENDA.IS THERE ANYONE WHO WOULD LIKE TO PULL ANY ITEMS? THAT'S WHERE ELSE I'M SURE THIS IS A POPULAR ONE.
I'D LIKE TO ALSO SECOND AGENDA MOUNTAIN IN 14, BUT I'D ALSO LIKE TO REQUEST THAT COUNCIL, UH, MEET WITH OUR CITY SECRETARY EXECUTIVE SESSION TO DISCUSS SOME, UH, QUESTIONS.
I HAVE LEGAL QUESTIONS I HAVE OVER AGENDA 14.
HE WAS SAME THING, 14 AS WELL, SIR.
ALL RIGHT, CUSTOMER FOR SCALE,
[11. Authorize award and execution of a contract with HDR ENGINERING, INC., Austin, Texas in an amount not to exceed $19,740.00 for a flood study of the area bound by Plum Creek, North Burleson and Marketplace Avenue. ~ Leon Barba, P.E., City Engineer]
[14. Consider approval of an extension to the Rate Stabilization Agreement between Monarch Utilities I L.P. and City of Kyle. ~ J. Scott Sellers, City Manager]
I MOVE THAT THE COUNCIL CONVENIENT TO EXECUTIVE SESSION TO CONSULT WITH LEGAL COUNSEL REGARDING AGENDA ITEMS, 11 HDR CONTRACT AND 14 MONARCH RATES, STABILIZATION AGREEMENT.DO YOU WANT TO, UM, WELL IT, I DON'T KNOW, MOVING INTO EXECUTIVE SESSION.
WE CAN GO INTO EXACT, BUT I WOULD PREFER TO HANDLE THE, WHATEVER WE'RE NOT DEALING WITH ON CONSENT FIRST, IF WE CAN.
DOES ANYONE HAVE ANY OTHER ITEMS? SO, SO YEAH, I HEARD YOU WANT TO PULL NUMBER 11.
THAT'S WHAT I HEARD THAT AN IMPORTANT GENE.
IS THERE ANY OTHER ITEMS OUTSIDE OF 11 AND 14? ALL RIGHT.
CAN I GET A MOTION? I'D LIKE TO MAKE A MOTION TO APPROVE CONSENT AGENDA ITEMS 7 8, 9, 10, 12, 13, 15 SECOND.
SECONDED BY COMES FOR ELLISON.
IS THERE DISCUSSION ON THE MOTION CUSTOMER FORCE KILL? I'M SORRY.
I ALREADY GOT IT TAKEN CARE OF BEFORE.
ANY OTHER DISCUSSION? ALL RIGHT.
UH, SO YOU'RE WANTING TO TORE SUIT.
YOU WANT TO GO INTO EXACT NOW ON 11 AND 14? YES, PLEASE.
IF THERE ARE NO OBJECTIONS, WE'RE GOING TO GO INTO, UH, EXECUTIVE SESSION ON THESE TWO ITEMS. WE DO NEED TO READ THEM OUT WITH THE, YOU NEED TO READ THE LANGUAGE FOR GOING INTO EXHIBIT 12 B FINALLY PASSED.
IS THERE ANY OBJECTION TO ITEM NUMBER 12 BEING FINALLY PASSED? ALRIGHT.
SEEING NONE TO JUST FINALLY PAST, JUST NOTE WE'RE CONVENING IN TO EXECUTIVE SESSION TO CONSULT WITH LEGAL COUNSEL ABOUT AGENDA ITEMS, 11 AND 14.
UM, WE DON'T HAVE TO READ OUT THE LANGUAGE BEFORE WE GO BACK THERE.
UM, AGENDA ITEM BEING THE HDR CONTRACT AND 14, THE, THE LANGUAGE WE ALWAYS HAVE TO READ THE GOLDEN TO EXEC.
AS LONG AS YOU KNOW, WE WERE GOING TO CONSULT WITH LEGAL COUNSEL.
BUT, UM, IS, DOES 12 GO WITH 14? CAUSE IT LOOKS NO.
SO WE CAN JUST SAY WE'RE GOING INTO, OR IF THERE ARE NO OBJECTIONS, WE'RE GOING INTO EXECUTIVE SESSION ON AGENDA ITEMS, NUMBER 11 AND 14 CONSULT WITH LEGAL COUNSEL CONSULT LEGAL COUNSEL.
[00:35:07]
I'M GOING TO CALL THIS MEETING BACK TO ORDER.THERE WAS NO ACTION TAKEN DURING EXECUTIVE SESSION.
THERE WILL BE NO ACTION TAKEN NOW, UH, NEXT UP JEN ITEM, NUMBER 11, AUTHORIZED AWARD AND EXECUTION OF A CONTRACT WITH HDR ENGINEERING, UH, IN AN AMOUNT NOT TO EXCEED $19,740 FOR FLOOD STUDY IN THE AREA BOUNDED BY PLUM CREEK, NORTH BURLESON AND MARKETPLACE, UM, CUSTOMER FLOOR SCALE.
UM, CAN THERE'S A BACKUP MATERIAL WITH A LETTER, UM, SIGNED BY JEFF BARTON.
DOES ANYBODY CAN STAFF TELL ME WHO, WHERE THIS CAME FROM? UH, COUNSEL MARIAH STEM TO PROVIDE THAT TO US SO THAT WE COULD HAVE IT AS YOUR, AS YOUR, AS AN ATTACHMENT TO SUPPORT THEIR, A FACT THAT THEY WERE GOING TO PAY FOR THIS.
SO THEY, THEY DO PLAN ON RE REIMBURSING WHEN THE CITY FINDS, WHEN THEY AGREEABLE TO, TO THE REPORT.
IS THAT CORRECT? I REVIEW THE PORT REPORT AND ACCEPT THE FINDINGS OF THE REPORT, WHICH WHICHEVER WAY IT GOES.
UM, AND CAN I ASK YOU HOW LONG THE CITY'S BEEN DOING BUSINESS WITH GAP STRATEGIES? GOSH, UM, OFF AND ON SINCE I'VE BEEN HERE IN 2013 WHEN WE'VE BEEN WORKING WITH THEM ON DIFFERENT VARIOUS PROJECTS.
SO MY CONCERN IS AS ALWAYS, UM, ON A LEGAL NOTE, UM, WE CONTINUOUSLY USE THE NAME GAP STRATEGIES AND AFTER RESEARCHING THAT IS A DBA, UM, AND THAT DBA WAS NOT CREATED UNTIL 2020.
SO WHEN WE'RE DOING CONTRACTS, I IT'S, I THINK IT'S REALLY IMPORTANT THAT WE START USING THE ACTUAL NAMES OF THE LLC.
UM, AND I WOULD ASK PAIGE HER OPINION ON THAT AS WELL, BECAUSE JUST MY PAST EXPERIENCES, YOU DON'T USUALLY FORM A CONTRACT WITH THE DBA.
IS THAT CORRECT? DID YOU USE THE DVA? USUALLY YOU USUALLY KNOW THE FULL, THE FULL DAY, THE FULL NAME.
SO, UM, THE ACTUAL NAME OF THE COMPANY IS CALLED DANDY PLANNING, COMMA, LLC.
SO I WOULD REALLY LIKE TO SEE THAT LETTER THAT WAS SIGNED, UM, FROM MR. BARTON FROM ACTUALLY FROM DANDY PLANNING, COMMA, LLC, DBA GAP STRATEGIES.
UM, JUST BECAUSE IT GIVES IT A LITTLE MORE LEGALITY AND I'M ALWAYS TRYING TO MAKE SURE THAT WE'RE COVERING OUR BASES AND OUR LIABILITIES AS A CITY.
SO, UM, SINCE THIS IS WHAT WE HAVE, I I'M DON'T KNOW IF I'M COMFORTABLE VOTING ON, UM, A DOCUMENT THAT SIGNED THAT DOESN'T HAVE THE CORRECT NAME.
THAT'S NEVER, OUR CONTRACT IS GOING TO BE ACTUALLY WITH HDR.
THAT'S AN ATTACHMENT I ADDED JUST SUCH YOU WOULD SEE THAT THE OWNER WAS AGREEING TO PAY THE BILL.
SO THE AGREEMENT TO PAY THE BILL, I WOULD LIKE TO SEE IN THE NAME OF THE ACTUAL ENTITY, THAT'S GOING TO BE PAYING THE BILL.
SO WE WOULD SIGN THE CONTRACT WITH THEM AND THEN THEY WOULD, UH, REQUEST PAYMENT AND THEN WE WOULD REQUEST PAYMENT FROM THE OWNER BEFORE WE GET BINGO.
SO IF WE REQUEST A PAYMENT FROM GAP STRATEGIES, OKAY.
I WOULD LIKE TO SEE THAT GAP STRATEGY SAY DANDY, PLANNING, COMMA, LLC.
I, SOMETIMES I MAKE IT HARDER.
MY BRAIN IS LIKE A LITTLE HAMSTER IN THERE, SO THANK YOU.
AND, AND MR. SELLERS, IF WE COULD JUST MAKE SURE ANYTIME WE ARE, UM, DOING CONTRACTS WITH GAP STRATEGIES, BECAUSE I KNOW WE DO A LOT OF WORK WITH THEM.
IF WE CAN MAKE SURE THAT WE ARE REFERENCING THEM BY THEIR LEGAL NAME.
ANY OTHER QUESTIONS OR COMMENTS ON THIS ITEM MOTIONS? I WOULD LIKE TO MAKE A MOTION TO APPROVE AGENDA ITEM NUMBER 11, MOTION BY CUSTOMER FORCE, KALE SECONDED BY COUNCILOR RIZZO THAT WE APPROVED.
IS THERE DISCUSSION ON THE MOTION ALL IN FAVOR, SAY AYE.
NEXT UP AGENDA ITEM NUMBER 14.
CONSIDER APPROVAL OF AN EXTENSION TO THE RATE STABILIZATION AGREEMENT BETWEEN MONARCH UTILITIES, UH, AND THE CITY OF KYLE.
UH, AFTER SOME DISCUSSION, I THINK THERE WAS GOING TO BE A RECOMMENDATION, UH, TURN FORWARD TO COUNCIL MEMBERS.
[00:40:01]
YEAH, MY MAYOR, I'D LIKE TO RECOMMEND THAT WE BRING THIS ITEM BACK TO OUR, UH, JANUARY 10TH MEETING.UH, JUST TO GIVE US TIME TO LOOK AT IT A LITTLE MORE CLOSELY.
IT'S MOTION BY COUNCIL MEMBER RIZZO, SECONDED BY COUNCIL MEMBER FLORES, KALE THAT WE POSTPONE THIS ITEM UNTIL THE NEXT REGULARLY SCHEDULED MEETINGS.
THE DISCUSSION ON THE MOTION COMES FROM MEMBER TO ME JUST REAL QUICK.
WE WANT TO BE ABLE TO MAKE SURE THAT A THERE'S SOME QUESTIONS THAT I HAVE AS WELL TO GET ANSWERED ALONG WITH, UH, THE CONTRACT ITSELF.
SO WE CAN MAKE SURE THAT IT'S ALL CLEAR FOR THE RESIDENTS IN THIS AREA SO THEY CAN HAVE A FULL UNDERSTANDING.
ANYONE ELSE? ALL IN FAVOR, SAY AYE.
[16.
Authorize the City Manager to negotiate an agreement with A&E DESIGN GROUP, INC., Buda, Texas, an architectural consulting firm, to provide architectural and design services including completion of shovel-ready plans, specifications, and construction/bid documents for a new Senior Activity and Community Center facility to be constructed on City-owned land and to bring back an agreement with all terms and conditions including contract amount for City Council's approval at a future Council meeting. ~ Jerry Hendrix, Assistant City Manager
]16, AUTHORIZE THE CITY MANAGER TO NEGOTIATE AN AGREEMENT WITH A AND A DESIGN GROUP AT A BUDA, TEXAS, AND ARCHITECTURAL CONSULTING FIRM TO PROVIDE ARCHITECTURAL AND DESIGN SERVICES, INCLUDING COMPLETION OF SHOVEL SHOVEL-READY PLANS, SPECIFICATIONS, AND CONSTRUCTION BID DOCUMENTS FOR A NEW SENIOR ACTIVITY AND COMMUNITY CENTER FACILITY TO BE CONSTRUCTED ON CITY OWNED LAND AND TO BRING BACK IN AGREEMENT WITH ALL TERMS AND CONDITIONS, INCLUDING CONTRACT AMOUNT FOR THE CITY'S APPROVAL AT A FUTURE COUNCIL MEETING, MR. HENDRIX, MAYOR COUNCIL, BEFORE USE A STAFF HAS REQUESTED AUTHORIZATION TO NEGOTIATE A CONTRACT WITH AN DESIGN GROUP.STEVEN BUTLER IS THE PRINCIPAL OF THAT GROUP.
HE IS A MEMBER OF KAZ AND HE'S ALREADY COMMITTED A GREAT DEAL OF TIME AND A PERSONAL EFFORT TO GET US WHERE WE ARE WITH THAT PROJECT HAS BEEN VETTED BY OUR PROJECT MANAGER AND FOUND, UH, HAVE THE NEEDED TO BE ABLE TO DO THIS AT A HIGH QUALITY STAFF RECOMMENDS APPROVAL.
I HAVE MR. BUTLER AND OUR PROJECT MANAGER HERE AND MYSELF, IF YOU HAVE ANY QUESTIONS, THANK YOU, JERRY.
DOES ANYBODY HAVE ANY QUESTIONS, COMMENTS THERE? IT IS.
GOT SOME QUESTIONS ON THE SQUARE FOOTAGE.
UH, THE NUMBERS WEREN'T ADDING UP EARLIER.
I'M TRYING TO FIND THE DRAWING I WAS LOOKING AT.
IF YOU LOOK AT PAGE 17 OF 26, I BELIEVE IT IS.
IT'S GOT THE FLOOR PLAN AND YOU'RE LOOKING AT THE SQUARE FOOTAGE AS THE SQUARE FOOTAGE IS.
AREN'T ADDING UP, UH, JUST LOOKING AT THE GREEN SECTION ALONE.
SO 60 BY 50, YOU ADD THEM BOTH, UH, ADDS UP TO A LITTLE OVER 3000 SQUARE FEET.
THE REST OF THE BUILDING AS WELL SEEMED TO BE OFF ON ALL THE NUMBERS.
I WAS JUST WONDERING WHAT THE, WHY THE NUMBERS WERE OFF.
UH, MY NAME IS STEVE BUTLER WITH ANY DESIGN GROUP.
UH, THESE ARE SCHEMATIC DRAWINGS.
THE SQUARE FOOTAGE IS GOING TO VARY SOMEWHAT IN BETWEEN.
I'VE ALREADY EVEN GOT A REVISED DRAWING TODAY.
THAT WOULD INCLUDE SOME OF THE COMMENTS THAT WE'VE HAD IN, IN, IN RECENT, UH, CONVERSATIONS WITH CAZ AND WITH THE CITY.
AND I KNOW MAYBE EVEN WHEN THE COUNTY GETS INVOLVED IN THIS TOO, THAT THEY'RE GOING TO WANT TO HAVE SOME INPUT TOO.
SO, UH, I AM NOT CONCERNED FOR MY, AS FAR AS MY FEE GOES ON ON WHETHER OR NOT THE, UH, THE SQUARE FOOTAGE IS ADD UP OR WHATEVER, BECAUSE, UH, WHATEVER IT TAKES IS WHAT WE'RE GOING TO DO AS FAR AS, SO COME UP WITH THE DESIGN FOR THE, UH, THE FACILITY.
THE OTHER QUESTION I HAVE IS THAT, UH, THE BUILDINGS SEEMS LIKE IT HOLDS QUITE A BIT OF PEOPLE.
I'M THINKING MAYBE ABOUT 300 IN SOME AREAS.
UM, WE'VE GOT PARKING FOR ABOUT A HUNDRED AND SOMETHING, UH, VEHICLES.
SO I WAS WONDERING IF WE HAD ALLOWED AS THIS BUILDING, I THINK MIGHT STRETCH A LITTLE BIT.
WE'VE GOT A LOT OF UNINCORPORATED AREAS AS WELL.
I KNOW THAT'S GOING TO CHANGE AS WE GET MORE INPUT IN THERE.
UH, CAUSE I SEE REALLY LARGE HALLWAYS.
I JUST WANT TO MAKE SURE WE ADDRESS THOSE SPACES, MAKE SURE THAT WE'RE NOT JUST CREATING A LARGE HALLWAY AND THERE'S A SPACE THAT WE COULD USE SOMETHING I LIKE TO SEE.
BUT THE OTHER THING IS A PARKING.
I JUST WANT TO MAKE SURE WE HAVE AMPLE PARKING FOR THE FACILITY THAT WE'RE NOT SURE WHAT SURE.
I'M NOT SURE WHAT DESIGN THAT YOU HAVE.
UM, BUT I HAVE IN RECENT DAYS, COME UP WITH A, ANOTHER PARKING DESIGN BECAUSE I HAD THE SAME CONCERN THAT YOU DID.
UM, NOW, UH, I DON'T KNOW HOW MUCH, HOW MUCH YOU WANT TO GET INTO THIS OR NOT, BUT, UM, I WAS GOING, WE NEED TO KIND OF FOLLOW THE CITY GUIDELINES ON WHAT PARKING REQUIREMENTS WE'RE GOING TO HAVE AND WHAT'S, I'VE CHOSEN TO TAKE IT UPON MYSELF TO SAY, OKAY, AND, AND TO ASSUME SOME THINGS, WHICH, YOU KNOW, WHAT THAT MEANS, UH, UM, AND I I'VE COME UP WITH IT THAT PROBABLY THE BEST PARKING REQUIREMENT WOULD BE, BUT BE CLOSE TO 300 PARKING SPACES.
WHAT WE HAVE DESIGN OF WHAT YOU HAVE.
SO WHAT WE, WHAT I HAVE DONE IS TO COME UP WITH HOW CAN WE GET 300 PARKING SPACES IN HERE? DO YOU WANT TO GET INTO THAT JERRY, I CAN HELP
[00:45:01]
ADDRESS A COUPLE OF THINGS.WE'LL BE BRINGING BACK A MORE FOREMOST SCHEMATIC AT A LATER TIME FOR THE COUNCIL TO SEE WE'LL HAVE A LOT OF THIS NAILED DOWN.
I'D ALSO LIKE TO ADD THAT REGARDING PARKING, THIS FACILITY WILL BE ON OUR VIBE TRAIL WILL BE ACCESSIBLE TO CARTS AND WE'RE WORKING ON A PARKING PLAN SINCE CARS TAKE UP LESS SPACE THAT THE AVAILABILITY OF GOLF CARTS TO PARK THERE IN CHARGE WILL REDUCE THE AMOUNT OF SPACE NEEDED TO MEET THE PARKING REQUIREMENT.
THANK YOU FOR THAT CLARIFICATION, JERRY.
I ACTUALLY LIKED THE AESTHETICS OF THE OUTSIDE OF THE BUILDING.
I KNOW, I DON'T KNOW THEY'RE IN STONE YET, BUT I DO LIKE THE AESTHETICS OF IT AND I THINK IT'S REALLY GOOD DESIGN.
SO THANK YOU FOR WORKING DILIGENTLY ON THIS PROJECT.
YOU KNOW, THERE ARE QUESTIONS, COMMENTS, OKAY.
UH, MR. HENDRIX, JUST ONE MORE THING ON THE PARKING.
I KNOW ONCE THE FACILITY, WHEN IT DOES GET UP AND RUNNING, THERE WILL BE POSSIBLY TIMES WHERE YOU WOULD HAVE A SMALL BUSES FOR TOURS OR FOR P UH, PEOPLE TO COME AND VISIT IN.
WOULD YOU BE ABLE TO HAVE SPACES AVAILABLE FOR THAT FOR THE, FOR THOSE KINDS OF VEHICLES, SORT OF SMALL BUSES, ALTERATIONS, OR FINALIZE THIS COMMAND IN THE PARKING PLAN? OKAY.
ANYONE ELSE? I HAVE A QUESTION FOR RYAN.
I'M JUST CURIOUS YOUR THOUGHTS ON, YOU KNOW, I'M AWARE THAT FROM THE BEGINNING, YOU KNOW, WE HAD A CAST MEMBER WHO CAME IN AND WANTED TO PARTICIPATE UP FRONT AND KIND OF GET IT STARTED NOW THAT THAT'S THE DIRECTION THAT WE'RE GOING FROM AN ARCHITECTURE STANDPOINT.
BUT MY CONCERN IS THAT, UM, I'M NOT SAYING THAT IT IS HAPPENING THIS WAY, BUT MY CONCERN IS THAT WE MIGHT BE NOT OPENING OURSELVES UP TO ALL THE POSSIBILITIES FOR GREAT DESIGN, UH, BECAUSE THIS, THIS, THIS GOT PUT IN PLACE BEFORE ANYTHING, THIS IS KIND OF THE VERY FIRST THING THAT CAME RIGHT OUT OF THE GATE.
IT'S ALSO THE FIRST CONTRACT THAT'S COMING FORWARD.
UM, ARE YOU CONFIDENT THAT, THAT WE, THAT WE ARE DOING OUR, UH, THE BEST JOB THAT WE CAN TO ENSURE THAT THIS BUILDING IS EXACTLY WHAT WE NEED AND THAT THE, THE DESIGN OF IT IS GOING TO BE, UH, COMPARABLE TO WHAT WE WOULD GET.
IF WE WENT OUT AND BROADENED OUR SEARCH AND STARTED TRULY FROM SCRATCH BY TRYING TO SELECT A FIRM THAT COULD MEET OUR NEEDS, ALL VALID QUESTIONS.
UH, GOOD EVENING, MAYOR, COUNCIL MEMBERS, SORRY.
AND I WISH I COULD ANSWER WITH A HUNDRED PERCENT CERTAINTY ON THAT, AS YOU SAID, THERE'S A LOT THAT HAPPENED BEFORE WE ALL GOT HERE.
WE DON'T KNOW THAT NONE OF US KNOW, UM, I CAN TELL YOU, ULTIMATELY, AT THE END OF THE DAY, THE ARCHITECT'S ROLE IS TO PROVIDE WHAT THE END USER IS REQUESTING.
UH, SO ULTIMATELY IT'S GOING TO BE UP TO, UH, CAZ THE CITY, THE COUNTY, EVERYBODY TO PROVIDE THEIR INPUT AND FOR US ALL, TO MAKE SURE THAT THE OUTPUT FROM MR BUTLER'S FIRM IS EXACTLY WHAT YOU'VE REQUESTED.
UH, THAT SHOULD BE IF YOU HAVE TWO ARCHITECTS THAT ARE WORKING COMPLETELY INDEPENDENTLY AND THEY GET THE SAME INPUTS, THE OUTPUT SHOULD BE VERY SIMILAR.
UH, SO IT'S MORE FUNCTION OF WHAT WE'RE TELLING HIM AND WHAT HE'S GIVING BACK VERSUS WHO THE ARCHITECT IS, IN MY OPINION.
UH, SO WITH ALL THAT SAID, UM, I'VE, I'VE LOOKED AT HIS SOQ THAT YOU HAVE IN YOUR PACKET.
I HAVE NO EXPERIENCE WITH MR. BUTLER.
I'VE NEVER WORKED WITH HIM BEFORE, UH, BUT I MADE SOME PHONE CALLS FROM HIS REFERENCE PACKET.
UM, ADMITTEDLY, IT WAS HARD TO GET AHOLD OF FOLKS BECAUSE A LOT OF HIS REFERENCES ARE SCHOOL DISTRICTS AND THEY'VE BEEN OUT FOR THE PAST COUPLE OF WEEKS FOR HOLIDAYS.
UH, BUT THE FOLKS THAT I DID TALK TO HAD NOTHING NEGATIVE TO SAY, AND NO REASON TO INDICATE TO ME THAT HE IS NOT QUALIFIED.
UH, IF YOU LOOK AT THE LONG LIST OF CLIENTS THAT HE'S WORKED WITH, UH, YOU'LL SEE A LOT OF CITIES, A LOT OF MUNICIPALITIES, A LOT OF SCHOOL DISTRICTS.
SO I HAVE NO REASON TO FEEL HE'S NOT QUALIFIED.
ALRIGHT, THOSE ARE MY QUESTIONS.
ANY OTHER COMMENTS? AND I KNOW, UH, THIS IS A VERY HANDS-ON COUNSEL, SO I'M PRETTY SURE WE'RE GOING TO GET A LITTLE MORE, UH, INPUT ON THE DESIGN.
WELL, WE HAVE BEEN, YOU KNOW, WE HAVE BEEN A VERY, WHEN IT COMES TO THESE PROJECTS, AND THIS IS A LITTLE BIT DIFFERENT FROM THE METHOD THAT WE'VE PURSUED WITH OUR, THE PROJECTS THAT WE'VE HAD SO FAR THAT HAVE BEEN, I THINK, SUCCESSFUL.
UM, WE, YOU KNOW, WE STARTED FROM SCRATCH, WE PLAYED NO FAVORITES.
WE, WE SAID, YOU KNOW, WE HAVE HIGH STANDARDS FOR WHAT WE WANT.
WE WENT OUT AND WE LOOKED AT OTHER BUILDINGS AND, OR PROJECTS.
WE TRIED TO REALLY COMPARE AND MAKE SURE THAT WHAT WE'RE DESIGNING IS EXACTLY WHAT WE WANT.
AND I'M JUST, YOU KNOW, NOT SURE.
I, I CERTAINLY HAVEN'T, YOU KNOW, PARTICIPATED IN ANY OF THE DESIGN.
YOU KNOW, I DON'T KNOW WHO CAME UP WITH THE DESIGN.
I DON'T KNOW IF THIS WAS JUST CAST MEMBERS OR MR. BUTLER HIMSELF, OR IF COUNCIL MEMBERS HAD INPUT ON THE DESIGN AND SOME OF THE USES RIGHT NOW, I THINK IT'S BEING PROPOSED THAT PROBABLY A LOT OF THE CITY, THE CITY IS GOING TO BE ASKED TO PAY FOR A LOT OF THIS.
ASSUMING WE MOVE ALL THE WAY THROUGH TO THE END.
AND I KNOW WE HAVE, UH, AMBITIONS OF RAISING
[00:50:01]
MONEY ELSEWHERE IN ORDER TO HELP FUND THIS PROJECT.BUT, UH, YOU KNOW, THIS IS, THIS IS WHERE EVERYTHING STARTS GETTING REAL.
ONCE YOU START PUTTING HUNDREDS OF THOUSANDS OF DOLLARS INTO DESIGNING A BUILDING, IF YOU FIND OUT LATER THAT IT WASN'T REALLY WHAT YOU WANTED OR IS GOING TO COST AN AMOUNT THAT YOU DIDN'T WANT TO PAY, THEN, THEN WE WILL, WE'LL LOOK BACK ON THIS VOTE AS BEING SOMETHING WE WISH WE'D TAKEN MORE TIME WITH.
SO THAT'S WHY I'M BRINGING THIS UP.
I WANTED TO ADD ONE THING I THINK IS REALLY IMPORTANT FROM MY PERSPECTIVE, AS YOUR REPRESENTATIVE, MR. BUTLER'S LOCAL, AND HE'S NOT A BIG MEGA FIRM, WHICH MEANS I CAN'T TELL YOU HOW MANY LARGE FIRMS WE'VE WORKED WITH WHERE AN ARCHITECTURAL FIRM WILL SAY, THE OWNER WILL SAY, I WANT THIS.
AND THE DESIGN FIRM WILL SAY, WELL, THAT'S NOT OUR STANDARD.
I'VE NOT HEARD THOSE WORDS COME FROM MR. BUTLER'S MOUTH.
I THINK HE UNDERSTANDS THAT WHAT YOU WANT IS WHAT YOU WANT, AND YOU'RE GOING TO BE THE ONES USING THE BUILDING.
AND I THINK HE'S GOING TO TRY TO DELIVER THAT AND HE'S LOCAL.
SO WHEN I PICK UP THE PHONE AND CALL HIM, I KNOW HE'S GOING TO ANSWER.
AND IF HE DOESN'T, WE KNOW WHERE TO FIND HIM.
SO I THINK THAT THAT'S A, THAT'S A BIG PLUS FOR THE CITY, RIGHT? YES.
AND KEEP IN MIND THAT THIS VOTE IS JUST TO NEGOTIATE THE CONTRACT WITH MR. BUTLER AND HIS FIRM.
IF THOSE NEGOTIATIONS DON'T PRODUCE WHAT WE WANT, THEN WE'LL ADDRESS THAT.
WHEN WE BRING BACK, WE'LL BRING THE RESULT BACK.
WE'VE ALSO ENGAGED, CITY'S ARCHITECTURAL CONSULTANT TO WORK WITH US ON THIS.
SO, SO WE'LL HAVE THAT TO MAKE SURE WE'RE GETTING THE PROPER AESTHETIC.
I THINK THAT'D BE VERY HELPFUL.
YOU HAVE SOMETHING THAT'S WHERE BRADSHAW TO CLARIFY.
SO YOU WILL BE BRINGING BACK THE FINAL CONTRACT BEFORE.
WE'LL BE BRINGING BACK THE CONTRACT.
WE'LL BE PRESENTING A SCHEMATICS ALONG THE WAY.
AND EVERY STEP OF THE WAY, WE'LL BE KEEPING COUNCIL APPRISED OF WHERE WE ARE AND WHAT THINGS LOOK LIKE.
AND THE PRICE TAG AND THE PRICE TAG.
THIS CONTRACT WILL NOT EXCEED $600,000 BECAUSE THAT'S, WHAT'S BEEN AUTHORIZED AND ALSO BE CONTINGENT UPON ALL THAT MONEY BEING IN A DEDICATED FUND BEFORE WE BRING THE CONTRACT BACK, RIGHT NOW WE'RE AT 500 OR 4 75, SOMETHING LIKE THAT.
WE HAVE THE CITIES COME IN FOR $200,000.
THE COUNTY'S COMMANDMENT FOR $200,000, BUT WE HAVEN'T FINALIZED INTER INSTRUMENT OF THAT TRANSFER ALL OF MY NAME AND, UH, CAZ IS STILL WORKING ON THEIR PART.
CUSTOMER NO, I THINK THESE ARE ALL, UH, VERY LEGITIMATE AND GREAT QUESTIONS FROM MY COLLEAGUES.
UH, I'D PROBABLY SAY, YOU KNOW, WITH THE PARTIES THAT ARE HERE RIGHT NOW, WE COULD PROBABLY GET SOME OF OUR QUESTIONS ANSWERED ON HOW THE DESIGN CAME ABOUT.
UM, I THINK THERE ARE PARTIES HERE THAT PROBABLY COULD ELABORATE ON THAT IF WE WANTED TO GO DOWN THAT ROAD, I'M SURE THEY'D BE HAPPY TO TELL US ABOUT THAT.
UH, ABOUT THREE YEARS AGO, UH, WELL, I MOVED HERE ABOUT FOUR, FOUR YEARS AGO AFTER LIVING IN THE PANHANDLE AT TIME.
AND, UM, WHEN I CAME HERE, I MET SOME PEOPLE AT A CHAMBER OF COMMERCE MEETING AND THEY INTRODUCED ME TO THE PEOPLE WITH KAZ.
AND SO SINCE I'M A SENIOR, I THOUGHT I'D JUST GO AHEAD AND JOIN.
AND, UH, THE, UH, CAZ HAD HAD A DEAR DREAM OF HAVING MORE THAN WHAT THEY'VE GOT OVER THERE, WHICH YOU ALL BEEN MORE THAN GRACIOUS TO SUPPLY THEM WITH A SPACE TO MEET, BUT IT'S GROWING.
THE CAZ POPULATION IS GROWING.
AND SINCE, UM, THEY KNEW THEY NEEDED MORE THAN WHAT THEY HAD.
AND I HAD THE DREAM AND THE DESIRE LIKE THEY DID TO BETTER THE COMMUNITY IN THE, IN THE, UH, THE SENIOR COMMUNITY IN THIS AREA, WE, BETWEEN LARRY SAMONE AND SOME OF THE BOARD MEMBERS THERE AT CAZ, WE CAME UP WITH A, A NEEDS ASSESSMENT AND, UM, AND ACTUALLY CAME OUT WITH A SURVEY FROM THE PUBLIC THAT, UH, SO BETWEEN THE NEEDS ASSESSMENT THAT THE CAST HAS ALREADY ESTABLISHED AND, UM, THE DESIRES THAT THEY HAD DURING THE SERVE THEIR POPULATION.
AND WE CAME UP WITH A ONE-LINE SCHEMATIC DRAWING MUCH LIKE WHAT THIS WAS THAT YOU SEE.
AND WITH THAT SAID, THEN WE FINE TUNED.
IT KEPT FINE TUNING IT AND MORE EXCITEMENT.
BECAUSE I TOLD LARRY, I SAID, IF YOU'RE NOT GOING TO BE ABLE TO SELL THIS PROJECT, WHEN YOU HAVE SOMETHING TO SHOW PEOPLE, SO TOOK IT UPON MYSELF TO, FOR GRATIS TO HELP THEM OUT AND COME UP WITH A DESIGN THAT THEY COULD ACTUALLY GO OUT AND FUNDRAISE WITH THIS THAT'S BEFORE YOU ALL WERE EVEN INVOLVED.
SO SINCE, UH, LARRY BROOKS AND LARRY, LARRY SIMONE, AND, AND SOME OF THE OTHER PEOPLE DECIDED THAT WE'D LIKE TO GET WITH YOU GUYS WITH THE CITY AND WHOEVER ELSE WOULD HELP THEM MAKE THIS A REALITY, THEN, UM, THEN YOU ALL STEPPED UP
[00:55:01]
AND, AND WERE ABLE TO AT LEAST PROVIDE SOME LAND ON A LEASE ON A LEASE PURCHASE, AT LEAST AT LEAST, UM, AGREEMENT.SO I DESIGNED THE BUILDING TO FIT THE FIT, TO FIT THE PROPERTY AND, UM, AND FINE TUNED IT ON A, PROBABLY EVERY MONTH OR SO WE'D COME TOGETHER IN A MEETING AND WE WOULD SAY, DO WE LIKE THIS CHANGE AND DO THAT DIFFERENTLY? AND THAT'S, UH, WHERE WE ARE TODAY.
SO IT'S BEEN THREE YEAR PROCESS.
I MEAN, I'VE BEEN FIDDLING WITH THIS THING FOR THREE YEARS AND IT'S BEEN A WONDERFUL JOURNEY.
AND TO THIS POINT, UH, MET LOTS OF NICE PEOPLE AND SOME NOT SO NICE, NOT TOO MANY OF THOSE OUT THERE, BUT THAT'S HOW IT HAPPENED.
MAYOR COUNCIL, LARRY SIMONE, PRESIDENT KAZ, THE JOURNEY WAS CORRECT.
BUT ONE THING WE DID WITH STEVE IS WE ASKED HIM TO GO WITH US ON HIS OWN TIME.
AND WE FUNCTIONALLY VISITED PLACES, SAT IN THESE SEATS SAYS, WAS THAT BIG ENOUGH IS YOUR QUILTER ROOM, RIGHT? AND THEN I PERSONALLY VISITED 17 CENTERS IN MY TIME IN THIS JOURNEY.
AND MOST OF THE BOARDS HAVE BEEN ABOUT SIX OR SEVEN OF THEM.
AND A LOT OF THEM ARE GAVE US INPUT.
WE TALKED TO THE PEOPLE ON THE FLOOR, IS THAT ROOM RIGHT-SIZED, SHOULD WE DO THIS? IT SHOULD BE POOL TABLES IN THERE, ALL THIS GOOD HARDCORE WORK.
WE CONVERT IT IN HEAD STEVE INTO IT.
AND SO HE SAID, STEVE, YOU KNOW, WE, WE'D NEVER DESIGNED A BUILDING, BUT WE THINK THIS IS THE RIGHT PROCESS.
AFTER 1, 2, 3 FACILITIES, THEY ALL POINTED TO A PLACE CALLED ROUND ROCK, TEXAS.
AND THAT'S BEEN THE PREMIER PLACE.
AND WE'RE TALKING ABOUT GOING THERE AS A GROUP ONE TIME AND WHAT THEY TOLD US, WHAT THEY LEARNED AND LESSONS LEARNED.
WE PUT THEM BACK INTO OUR DESIGN VISIT.
YOU KNOW, WE WANT TO HELP WITH THIS AND WE'RE DOING BEST.
WE CAN AS SENIORS, BUT IT'S BEEN A THREE LONG, THREE YEARS JOURNEY AND WE LOVE IT.
AND NOW WE THINK WE'RE WE'RE THERE.
AND WE SURVEYED OUR FOLKS AND SAID, WHAT DO YOU NEED TO SEE? A LOT OF SENIORS HAVEN'T BEEN TO A REAL SENIOR CENTER.
SO WE HAD TO BRING THEM, SHOW THEM WHAT WE HAVE AND WHEN THEY DID SEE IT, THEY MADE COMMENTS JUST TODAY.
PEOPLE WERE MAKING COMMENTS ON STUFF.
SO WE'RE OPEN TO IT AND WE ALWAYS GO BACK TO ARCHITECT.
THANK YOU, MR. SMALL, THANK YOU FOR YOUR TIME.
AND THANK YOU FOR Y'ALL'S DEDICATION ON THIS.
THE THREE-YEAR JOURNEY IS DEFINITELY A NOTEWORTHY.
I UNDERSTAND THAT THIS IS THE CONCEPT THAT YOU WERE BRINGING OUT TO THE PUBLIC TO SHOW WHAT IT COULD BE AND WHAT IT COULD LOOK LIKE.
WE DID THE SAME THING WITH OUR PUBLIC SAFETY CENTER, W THE ORIGINAL PICTURE, THE STEAKS PROBABLY HAVE CHANGED SINCE THEN.
AND WE'RE BUILDING A BEAUTIFUL PUBLIC SAFETY CENTER, UH, FOR THE CITIZENS OF KYLE.
AND I THINK AS WE CONTINUE DOWN THIS JOURNEY AND WE'RE WORKING ON IS BUILDING, AND WE'RE TURNING SOME OF THOSE AESTHETICS AND SOME OF THE PROGRAMMING INSIDE OF THE GOING TO BE A GREAT CENTER AS WELL.
I WAS JUST GOING TO SAY, SO FROM WHAT I'VE GATHERED IN THE MEETINGS I HAVE HAD WITH THEM, UM, I HAVE SEEN A LOT OF INPUT FROM THE CITY SIDE, BUT IT'S BEEN ALL CAZ AND THEIR SURVEYS AND POLLING THEIR, UH, THEIR, THEIR GROUP AND GETTING THAT PUBLIC INPUT IF YOU WILL, OF THOSE THAT THEY SERVE.
UM, I THINK THIS IS AN OPPORTUNITY WHERE THE CITY NOW IS GOING TO START TO GIVE THEIR INPUT AND FEEDBACK THROUGH THIS PROCESS, BUT, UH, I'VE BEEN VERY IMPRESSED WITH, UH, THE SENIORS OF KAZ AND THEIR, UH, TENACITY AND INPUT ON THIS PROJECT.
UM, AND, UM, I THINK IT'S JUST REALLY NEAT HOW THEY'VE COME TOGETHER TO PROVIDE MR. BUTLER AND HIS FIRM, UH, IN COLLABORATION AND ALL THE FIELD TRIPS THEY'VE DONE TO COME UP WITH THEIR, UH, THEIR VISION OF WHAT IT LOOKS LIKE.
SO THIS IS IT'S PRETTY UNIQUE THAT THIS WAS CREATED BY THEM.
A LOT OF, UH, THE DESIGN AND WHATNOT.
JERRY, CAN YOU, YOU SAID THAT THE, EVEN IF WE AUTHORIZED, UH, FOR A ANNIE DESIGN GROUP TO BE THE ONLY ENTITY THAT WE NEGOTIATE WITH, AND THEN LET'S SAY WE COME TO A TERMS THAT IT'S $600,000 FOR THE DESIGN OF THIS FACILITY, NOTHING GETS TRIGGERED UNTIL WE HAVE FULLY FUNDED THE 600,000.
UM, SO CAN YOU GIVE US KIND OF A SENSE OF WHAT, WHAT ARE WE, WHAT ARE WE LOOKING AT HERE, IF WE'RE PURSUING, UM, AN ARCHITECT, BUT WE HAVEN'T YET RAISED THE MONEY THAT'S REQUIRED TO ACTUALLY TRIGGER THE DESIGN WORK TO START IN EARNEST.
WE'RE KIND OF IN A UNIQUE SITUATION THAT WE ALREADY HAVE A REALLY GOOD START ON THE DESIGN, BUT THIS IS WHERE THE RUBBER MEETS THE ROAD.
WE HAVE TO COME UP WITH THE MONEY AND, UH, KAZ KAZ KNOWS THAT THEY'RE ON.
I THINK THEY HAVE SOME PLANS TO BE, WELL, I THOUGHT
[01:00:01]
AT THE LAST MEETING THAT WE HAD SOME KIND OF NUMBER THAT HAD BEEN RAISED BY, I THOUGHT IT WAS 75 OR MAYBE A HUNDRED RIGHT NOW WE STARTED WITH A HUNDRED THOUSAND.AND JUST TODAY WE AWARDED, WE AWARDED A $10,000 CHECK.
SO, YEAH, SO THAT, THAT PUTS THE TOTAL WITH CITY AND COUNTY TO 510, RIGHT? YEAH.
NO, THAT'S WORDED TO OURSELVES TODAY.
SO MR. SIMONE, WHAT ARE YOUR THOUGHTS ABOUT THE GAP AND WHAT YOU'RE, HOW DO YOU SEE THIS WORKING OUT? I HAD ONE MEMBER SAY WE'RE GOING TO GET 100 MEMBERS TOGETHER AND WE'RE ALL GOING TO GIVE HIM A THOUSAND DOLLARS.
WE'RE GOING TO END THIS THING, YOU KNOW, HERE THAT TALK.
OUR GOAL WAS THE END OF THE YEAR.
AND, UH, I JUST CAN'T TELL YOU THE DATE.
WE HAD SOME SEVERE GREAT PROMISES FROM PEOPLE THAT WE THOUGHT WERE GONNA JUST PAY US OFF AND THINGS CHANGE.
I JUST DON'T KNOW, NEVER BEEN IN THIS BUSINESS WHERE WE'RE TRYING TO RAISE MONEY LIKE THIS, BUT MOMENTUM'S GOING THIS YEAR.
OUR TOTAL THOUGHT IN THE CAZ IS MONEY.
IF YOU'VE GOT A BROTHER-IN-LAW, WE NEED HIS MONEY AND YOU'VE GOT A FIRM YOU DEAL WITH, YOU WORK FOR TESLA, YOU BAKE AT THE BAKERY AS YOUR BOSS.
SO I HAVE NO DOUBT THAT YOU ARE GOING TO GET THIS RAISED.
IT'S JUST, I WISH I TO TELL YOU IT'S HERE.
SO IS IT, I GUESS MAYBE THE QUESTION FOR THE COUNCIL IS JUST, IS IT DO IT, DO WE THINK THAT IT'S RIGHT TO GO AHEAD AND MOVE FORWARD WITH SELECTING AN ARCHITECT, NEGOTIATING A CONTRACT WHEN WE DON'T YET HAVE THE, THE FUNDS RAISED? IS IT I'M SORRY, CAN I JUST, I JUST WANT TO JUMP IN REAL NIGHT, JUST, JUST TO BE CLEAR.
AND SO WE'RE FOLLOWING TEXAS GOVERNMENT CODE.
WE'RE NOT DISCUSSING FEE ASSOCIATED WITH THE ARCHITECTURAL CONTRACT AT ALL TONIGHT.
WE JUST KNOW WHAT OUR BUDGET IS.
WELL, AND THAT MAY COME DOWN AND MAY GO UP DEPENDING ON HOW NEGOTIATIONS GO.
SO FOLLOWING THIS MEETING, IF YOU, IF YOU SELECT MR. BUTLER AS THE MOST QUALIFIED WE'LL, THEN GET WITH YOUR LEGAL TEAM, UH, TO GET THE CONTRACT FORMATTED AND GET A PROPOSAL.
AND IN Y'ALL'S CONTRACT TERMS, WE'LL GO THROUGH THAT NEGOTIATION PROCESS.
AND THEN ONCE WE'VE COME TO A COMFORTABLE NUMBER AND SCOPE, THAT WILL COME.
SO, SO YOUR, SO YOUR PLAN THEN IS TO, IF WE APPROVE IS TO TAKE THIS AND GO AND BRING BACK A PACKAGE THAT INCLUDES A FULLY FUNDED PROPOSAL.
WE WOULD NOT BRING BACK A CONTRACT.
OUR, OUR INTENT WAS NOT TO BRING BACK A CONTRACT TO THE CITY COUNCIL UNTIL, UM, WE HAVE THE FUNDING SECURED THAT WOULD GO ALONG WITH THAT CONTRACT.
UH, I'D LIKE TO MAKE A MOTION TO APPROVE MOVE BY THE MAYOR, SECONDED BY COUNCIL MEMBER FLOOR SCALES, OR DISCUSSION ON THAT MOTION.
APPRECIATE ALL Y'ALL VERY MUCH.
[17. Consider and possible action to approve Work Authorization #1.0 with K FRIESE + ASSOCIATES, Austin, Texas in an amount not to exceed $1,466,783.82 for Project Management Services. ~ Leon Barba, P.E., City Engineer]
RIGHT.NEXT UP AGENDA ITEM NUMBER 17.
UH, CONSIDERING POSSIBLE ACTION TO APPROVE A WORK AUTHORIZATION.
NUMBER ONE WITH K FRIESEN ASSOCIATES IN AN AMOUNT NOT TO EXCEED A $1,466,000 AND CHANGE FOR PROJECT MANAGEMENT SERVICES.
COUNCIL MEMBERS, UH, LEON BARBARA CITY ENGINEER, MARIN COUNCIL.
THIS IS A VERY FIRST STEP, A MAJOR STEP IN, IN TRYING TO MOVE FORWARD WITH ALL OF OUR ROAD PROJECTS THAT WE PLAN TO TRY TO REBUILD AND GET SOME COMPLETE STREETS OUT OF SOME OF THESE ROADS THAT REALLY NEED REPAIRS.
UM, JOE CAN'T LUPO IS HERE WITH US TONIGHT.
IF YOU NEED TO ASK ANY SPECIFIC QUESTIONS HE IS WITH AND ASSOCIATES, BUT AGAIN, THERE'S A NUMBER OF STEPS THAT ARE INVOLVED.
AND THIS IS A VERY FIRST STEP THAT WE NEED TO TAKE TO START GETTING THE PROJECT MANAGEMENT TEAM TOGETHER.
AND IT'S EQUIVALENT TO SAY FOUR PEOPLE FOR THIS PARTICULAR CONTRACT.
THAT'S WHAT THEY'RE KIND OF BRINGING TO THE TABLE.
THEY WILL BE DOING PROJECT MANAGEMENT.
THERE'LL BE PREPARING A SOFT IN CLEANING SOFTWARE TO BE ABLE TO TRACK THESE PROJECTS.
UH, THEY'RE GOING TO BE TAKING US UP TO 30%.
SO IN OTHER WORDS, WE'LL BE DOING THE RFQ.
THERE'LL BE HELPING US WITH SELECTION OF THE DIFFERENT ENGINEERS THAT NEED TO DO THESE PROJECTS AND GET COMPLETED IN A TIMELY MANNER.
UM, I'M AVAILABLE TO ANSWER ANY QUESTIONS THAT WE DID GIVE YOU A KIND OF A SUMMARY OF, UH, AND THE OTHER EXPLANATION.
SO YOU CAN KIND OF SEE A SUMMARY OF WHAT THEY'RE GOING TO BE DOING FOR US AS THEY MOVE FORWARD WITH THE PROJECT.
THIS FIRST ITEM NUMBER ONE IS A LARGE AMOUNT THERE FOR SURE.
UH, BUT UNDERSTAND AS TIME GOES ON, WE MAY NOT USE ALL OF THESE FUNDS DEPENDING ON HOW MUCH WE USE THEM FOR THIS FIRST ROUND.
AND IT IS POSSIBLE THAT WE WOULD HAVE SOME FUNDING AVAILABLE OR LATER, DEPENDING ON HOW MUCH WORK THEY DO ON THIS PARTICULAR ROUND, AS WE GO TO THE NEXT PHASE, UH, WHEN THEY START ACTUALLY IMPLEMENTING THE 30% FOR THESE ENGINEERS, WE DON'T ANTICIPATE THIS NUMBER TO BE THAT LARGE.
SO I'M AVAILABLE FOR QUESTIONS, ANY QUESTIONS FOR LEO? SO THIS WILL GET US TO THE 30% CORRECT TO 30%.
SO, CAUSE I KNOW WHEN WE'RE LOOKING AT, UH, FEDERAL FUNDING THAT THEY DO REQUIRE, UH, SOME OF THE ARCHITECTURE BE DONE USUALLY 30%.
[01:05:01]
SO I'M GLAD THAT WE'RE GOING TO THE 30%.UH, I KNOW IT'S A LARGE NUMBER, BUT I MEAN, OUR ROADS ARE ALL OVER THE CITY ARE IN DISTRICT NEED OF REPAIR.
SO, UH, AND JUST NOT A PREPARE IMPROVEMENTS.
WE NEED NEW ROADS, UH, THROUGHOUT THE CITY.
SO, UH, I KNOW IT'S A LARGE NUMBER, BUT IT'S SOMETHING THAT IT'S BEEN COMING WITH THE GROWTH.
SO DEFINITELY, UM, LEON OR SCOTT, CAN YOU GIVE A BRIEF DISCUSSION OF WHICH ROADS WERE WE'RE GOING TO BE PURSUING DESIGN FOR AND HOW THEY'RE I KNOW THERE'S A TABLE THERE, HOW THEY'RE PROPOSED TO BE FUNDED.
AND THEN MY OTHER QUESTION IS IF 30% DESIGN IS LIKE, WHAT, WHAT PERCENTAGE OF THE AVERAGE CONTRACT IS 30% DESIGN AS IT RELATES TO THE TOTAL AMOUNT YOU WOULD SPEND ON A ROAD PROJECT? BECAUSE WE COULD GET A SENSE THEN OF HOW MUCH TOTAL ROADS THAT WE ARE IN TERMS OF FINANCIALLY THAT WE'RE TRYING TO GET ON THE TABLE, THAT, YOU KNOW, THERE'LL BE QUESTIONS COMING TO US FOR HOW TO GET THEM FUNDED.
YOU KNOW, I KNOW A PORTION OF THAT WE'RE PLANNING TO TAKE, UH, THIS NOVEMBER, THAT'S REALLY A BIG PART OF THIS, BUT I DON'T KNOW THAT EVERY PROJECT IS SOMETHING THAT WE'RE IS ONE, YOU KNOW, THAT WE'RE PLANNING TO TAKE FORWARD TO THE VOTERS.
THERE ARE SOME ROADS THAT WE'VE PROPOSED TO PAY FOR THROUGH POTENTIAL CREATION OF SPECIAL DISTRICTS, UH, DEVELOPER CONTRIBUTIONS.
UH, SOME OF THOSE THAT MIGHT BE A LITTLE BIT FURTHER OFF.
SOME OF THAT MIGHT BE A LITTLE CLOSER OR MAYBE BROADLY, W ARE WE SURE THAT THESE ROADS THAT WE'RE PURSUING RIGHT NOW ARE ALL IMPORTANT ROADS THAT NEED TO GET DESIGNED THAT WERE, THESE ARE THE NEXT 12 ROADS THAT WE WANT TO DO.
SO TO SPEAK IT'S IN MY MIND, IT'S, IT'S BETTER LIKE, THINK ABOUT THE, WHAT WE JUST VOTED ON, DESIGNING FOR A BUILDING THAT IF THE CITY CHANGES MIGHT CHANGE ITS MIND, THEN ALL THAT MONEY WOULD GO TO WASTE.
BUT IF WE'RE DESIGNING FOR A ROAD, REALLY WHAT WE'RE LOOKING AT IS POTENTIALLY A DELAY, BUT SO LONG AS THE DESIGN IS, IS SOUND, EVENTUALLY WE'RE GOING TO BUILD THAT ROAD.
SO THE DOLLAR SEEM A LITTLE BIT MORE SECURELY INVESTED.
UM, I'M NOT SURE IF I CAN ANSWER ALL THE QUESTIONS, I'LL TRY.
UH, ONE OF THE REASONS THAT WE WANT A K FRIESE ASSOCIATES TO GO THROUGH THIS PROCESS IS WE NEED TO MAKE SURE WE FOLLOW ALL THE GUIDELINES AND RULES THAT ARE REQUIRED.
IF WE, FOR EXAMPLE, IF WE APPLY FOR CAMPO FUNDING, THEY HAVE CERTAIN RULES AND REGULATIONS THAT YOU HAVE TO FOLLOW TO GET FEDERAL MONEY.
UH, THE WAY WE PARTICULARLY DO OUR PROJECTS IN HOUSE, WE DON'T FOLLOW ALL THOSE RULES BECAUSE WE'RE NOT GETTING FEDERAL MONEY.
WE'RE NOT USING FEDERAL MONEY, BUT WE NEED TO, FOR THEM TO MAKE SURE THAT WE FOLLOW EVERY STEP THAT'S REQUIRED TO GET THIS PARTICULAR FUNDING, FOR EXAMPLE, CAMPO FUNDING.
UH, SO THAT'S ONE OF THE THINGS THAT ARE GOING TO HELP US WATCH AND KEEP TRACK OF ONE OF THE THINGS WE DO NOT HAVE IN HOUSE IS A PROJECT MANAGEMENT SYSTEM.
THEY'RE VERY EXPENSIVE AND VERY DIFFICULT TO MAINTAIN.
UH, THIS IS ONE OF THE THINGS THAT WE'RE GOING TO BE DOING TO HELP MONITOR THESE PROJECTS AND KEEP TRACK OF THESE THINGS SO THAT THEY DON'T GET AWAY FROM US.
UH, RIGHT NOW WE IN-HOUSE, WE HAVE OVER 30 PROJECTS, IT'S REALLY TOUGH MONITORING 30 PROJECTS, BUT WE'RE HANDLING IT, BUT IT'S REALLY NOT THE BEST WAY THAT WE HAVE AGAIN, A COUNCIL I COULD ASK YOU FOR ANOTHER TWO, 300,000 FOR PROJECT MANAGEMENT SYSTEM, BUT I HAVEN'T DONE THAT BECAUSE WE'RE TRYING TO MANAGE THOSE IN HOUSE WITH AND ASSOCIATES USING THE SOFTWARE THEY'RE GOING TO BE USING.
THAT'S GOING TO HELP US TRACK THESE DOWN TO THE DEGREE THAT WILL HELP US KEEP ON TRACK.
THERE'LL BE ABLE TO PUSH THESE CONTRACTORS AND ENGINEERING FIRMS AND LET US KNOW WHEN THEY'RE FALLING BEHIND AND HELP US KEEP PUSHING THEM FORWARD TO GET THESE THINGS DONE.
EVEN DURING CONSTRUCTION, BUT IS PERCENTAGES ASKED ABOUT PERCENTAGES, TYPICALLY YOUR PRELIMINARY REPORT, UH, IS NOT A LARGE NUMBER.
IT'S USUALLY, I WOULD SAY 10% MAYBE OF YOUR CONSTRUCTION PRICE OR THE TOTAL PRICE THAT YOU'RE GONNA HAVE TO PAY THE CONSULTANT.
AND THEN AT THE END IS WHEN THEY GET INTO THE DETAILS, WHEN THEY HAVE TO DO THEIR PROJECT MANUALS, THEY HAVE TO GO IN THERE, FINE DETAILS.
THEY HAVE TO DO ADDITIONAL WORK, CONFIRMING ALL THE INFORMATION THAT THEY'VE GOT, PUT THEIR SPECIFICATIONS TOGETHER.
THAT'S WHEN IT STARTS GETTING EXPENSIVE, BECAUSE THAT TAKES TIME TO DO THAT KIND OF WORK.
WE'RE BUYING 7,000 PLUS HOURS.
PROJECT MANAGEMENT IS ESSENTIALLY WHAT THIS IS.
SO IT DOES NOT INCLUDE THE 30% ACTUAL DESIGN.
SO EACH, EACH ROAD THAT WE'RE BRINGING FORWARD WILL COME WITHIN AN ADDITIONAL, YEAH, I WAS HAVING TO ANSWER THAT, JOE, YOU WANNA GOOD EVENING MAYOR COUNCIL, I'M JOE CANTALOUPE.
UM, AND IF YOU CAN BEAR WITH ME A SECOND, LIKE THE COMPLAINT, THE LOGIC BEHIND THIS AND HOW WE'VE ARRANGED IT.
SO, UM, THERE'S FOUR GROUPINGS OF WORK AUTHORIZATIONS THAT WILL
[01:10:01]
TAKE THE CITY THROUGH GETTING ALL THESE PROJECTS DESIGNED AND CONSTRUCTED.AND WHAT YOU'RE LOOKING AT TONIGHT IS WORK AUTHORIZATION ONE FOR PROJECT ADMINISTRATION, AND I'LL TELL YOU IT IS FRONT-LOADED AND THERE'S, UH, MEANING THAT WE PUT A LOT INTO THE BEGINNING BECAUSE WE'RE TRYING TO SAVE THE CITY TIME AND MONEY LATER ON.
AND LET ME GIVE YOU AN EXAMPLE.
ONE OF THE THINGS WE'RE PROPOSING IN THIS IS TO HAVE ENVIRONMENTAL FOLKS COME IN AND LOOK AT THE PROJECTS IN DETAIL.
SO WHEN THE DESIGN ENGINEERS SCOPE THE PROJECTS, WE UNDERSTAND COMPLETELY THE LEVEL OF ENVIRONMENTAL STUDY AND ANALYSIS IS ANALYSIS THAT NEEDS TO GET DONE.
AND THE REASON TO PUT THE TIME AND ATTENTION INTO THAT IN THE BEGINNING, AS OPPOSED TO WAITING WHEN THE DESIGN ENGINEERS THROUGH THEIR SCOPES AND FEES IS THAT THAT'S ONE OF THE AREAS WHERE DESIGN ENGINEERS TEND TO COME BACK AND SAY, WE NEED MORE MONEY BECAUSE WE DIDN'T UNDERSTAND THE ENVIRONMENTAL CIRCUMSTANCES.
SO THERE'S A LOT OF THAT STUFF THAT GOES IN THE BEGINNING.
THE OTHER THING WE'RE DOING IS WE'RE PUTTING ALL THE PROCESSES IN PLACE TO HELP TRACK THE PROJECTS FROM BEGINNING TO END.
UH, LEON MENTIONED PRO CORE PROTOCOL IS A TOOL THAT WE WILL USE TO NOT ONLY TRACK ALL THE SCHEDULES, BUT ALSO TO TRACK THE SCHEDULES AGAINST THE SPENDING.
AND THAT HELPS US DETERMINE WHETHER PROJECTS ARE GOING THE WAY THEY NEED TO GO OR WHETHER THEY'RE GETTING OFF TRACK.
AND IT IT'LL THROW UP A LOT OF EARLY WARNING SIGNS.
UM, IT ALSO INCLUDES TIME FOR OUR TEAM TO HELP DEVELOP DETAILED, UH, PROJECT SCOPES AND COST ESTIMATES.
AGAIN, THAT'S ANOTHER WAY TO SAVE TIME AND MONEY AT THE BEGINNING.
UM, IF WE HAVE A COMPLETE UNDERSTANDING OF THE SCOPE OF THE PROJECT AND WHAT A GOOD COST ESTIMATE FOR WHAT IT'S GONNA TAKE TO GET A CONSTRUCTED, IT WILL SAVE TIME DOWNSTREAM.
AND ONE OF THE WAYS THAT WILL SAVE TIME DOWNSTREAM IS HELPING THE CITY PLAN, UH, CASHFLOW AND, AND EXPLAIN THE TRUTH.
SO THERE'S A WHOLE BUNCH OF THINGS IN THERE LIKE THIS, UH, THAT ARE FRONT-LOADED THAT WILL HELP THE PROJECTS GO SMOOTHLY AND WE'LL HELP THEM STAY ON TRACK AND NOT TRIP OVER EACH OTHER.
IF THE CITY WERE TACKLING, SAY FOUR OR FIVE PROJECTS, IT PROBABLY WOULDN'T BE PRO-CORE.
WE PROBABLY WOULDN'T HAVE TO PUT THE TIME AND ATTENTION INTO THIS FIRST ADMINISTRATIVE TASK UPFRONT, WHAT WILL FOLLOW.
THIS IS A WORK AUTHORIZATION THAT WILL BE FOCUSED ON PRELIMINARY ENGINEERING.
AFTER WE IMPLEMENT THIS WORK AUTHORIZATION AND WE HELP THE CITY SORT THROUGH DESIGN ENGINEERS BY QUALIFIED FIRMS TO PICK UP THE DESIGN OF THE PROJECTS.
THEN WHAT WE'LL DO IS WE'LL FIGURE OUT WHAT IT'S GOING TO TAKE TO GUIDE THOSE DESIGN ENGINEERING FIRMS THROUGH THE 30% DESIGN, WHAT WE CALL PRELIMINARY ENGINEERING AT 30%.
AND SO THAT WORK AUTHORIZATION WILL WE'RE, WE'RE THINKING THAT WE'LL KNOW ENOUGH ABOUT THE PROJECTS, UH, IN GREATER DETAIL, TO BE ABLE TO COME BACK AND SAY, YOU KNOW, MORE OR APRIL, LET'S JUST TAKE, LET'S JUST TAKE BUTTON FOR EXAMPLE, WHICH IS A ROAD WE'VE BROUGHT OUT, WHICH I KNOW IS IN THE SCOPE, UH, OF, OF WHAT'S BEING CONSIDERED HERE.
YOU KNOW, WE JUST DID, OR WE'RE IN THE PROCESS OF DOING SOME REPAIRS, BUT WHAT WE'RE PURSUING AS LONG-TERM, YOU KNOW, COMPLETE STREETS, UH, ALL THE WAY OUT EAST ON BUTTON, WHAT PART OF THIS PROJECT ARE WE PAYING FOR NOW, UH, WITH, WITH THIS CONTRACT AND W WHAT, WHAT, IN ADDITION TO THIS, ARE WE GOING TO HAVE TO PAY FOR, TO GET THE, UH, TO GET THE PROJECT READY TO BE CONSTRUCTED? W W THIS WORK AUTHORIZATION DOES FOR NOT ONLY BUTTON OR FOR ANY PROJECT THAT'S INCLUDED IN THE GROUPING IS THAT GETS US, THAT GETS US SET UP.
THAT GETS VERY DETAILED SCOPE AND COST ESTIMATES THAT GETS, UH, THE CITY ASSISTANCE STAFF ASSISTANCE IN SELECTING ALL THE DESIGN ENGINEERS.
I MEAN, YOU'VE GOT 10 OR SO PROJECTS ASSUMING THAT YOU'LL SELECT 10 OR SO DESIGN ENGINEERS.
UM, AND IT, IT GETS, UM, HELPED WITH ADVANCED FUNDING AGREEMENTS FOR THE PROJECTS THAT THE CITY WILL SEEK, UH, FUNDING THROUGH CAMPO, YOU KNOW, TXDOT STATE, OR FEDERAL FUNDING FOR.
SO IT, IT, IT, THIS DOES NOT CAUSE ANYTHING TO GET DESIGNED.
IT'S ONLY ADMINISTRATION THAT WE NEED FOR A YEAR, THE OTHER, AND TO GET THE PROGRAM SET UP.
THE OTHER THING TO NOTE THOUGH, IS THAT THIS IS TIME AND MATERIALS.
SO WHAT WE DID WAS WE LOADED W W WELL, THE PHRASE I USE IS THAT WE LOADED FOR BEAR.
UM, BUT IF THE MONEY IS NOT NEEDED, RIGHT, IF THINGS GO SMOOTHER, IF THE CITY, FOR SOME REASON, DECIDES NOT TO MOVE ALL 10 PROJECTS FORWARD AT THE SAME TIME, THEN THE MONEY DOESN'T GET SPENT.
THIS IS NOT A LUMP SUM CONTRACT.
SO, AND, AND WHEN WE GET TOWARD THE END OF THIS WORK AUTHORIZATION, AND THAT WORK
[01:15:01]
GETS COMPLETE, IF THERE'S MONEY LEFT OVER, WE COULD ROLL IT INTO NEXT YEAR'S ADMINISTRATION, OR YOU CAN ROLL IT INTO THE PRELIMINARY ENGINEERING.UH, BUT WE WON'T SPEND IT IF WE DON'T, IF WE DON'T NEED IT, THIS IS JUST SO WE DON'T HAVE TO COME BACK EVERY COUPLE OF MONTHS AND SAY, WELL, WE THOUGHT YOU WERE GOING TO DO FIVE PROJECTS IN THE BEGINNING.
NOW YOU'RE DOING 10, RIGHT? AND NOW, YOU KNOW, WE NEED TO FUND THAT THIS IS AN AUTHORIZATION TO SPEND THE MONEY.
IT'S NOT A GUARANTEE THAT ALL THE MONEY WILL BE NEEDED OR SPENT.
AND WHEN WE START ON ONE OF THESE TASKS, THE, UH, THE PLAN IS THAT WE'LL CONSULT WITH THE CITY ENGINEER AND SAY, WE'RE GETTING READY TO HELP YOU WITH, FOR EXAMPLE, THE RFQ IS TO SELECT THE DESIGN ENGINEERS.
THIS IS OUR ESTIMATE OF THE TIME.
THE ASSUMPTION IS THAT LEON WILL CHECK IT AGAINST OUR ESTIMATE OF THE HOURS IT'S GOING TO TAKE AND MAKE SURE THAT IT'S IN LINE FREEZE WOULD BE, UH, ASSISTING THE CITY WITH SELECTING THE RIGHT.
UH, WE WILL, WE WILL DO EVERYTHING UP UNTIL SAYING, YES, THAT'S THE APPROVED LIST.
WE'RE GOING TO HELP WITH THE RFQ.
UH, AND ACTUALLY THAT BEGINS WITH MAKING SURE THAT THE PROJECTS ARE WELL-DEFINED AND THAT WE UNDERSTAND THE INTRICACIES OF EACH ONE, LIKE ENVIRONMENTAL ISSUES, GEO-TECHNICAL ISSUES, THINGS LIKE THAT WILL HELP.
UH, THE ASSUMPTION RIGHT NOW IS THAT WE WILL USE A SAMPLE PROJECT.
SO ALL THE DESIGN ENGINEERS THAT RESPOND TO THE RFQ WILL BE RESPONDING TO THE SAME THING.
SO WE CAN COMPARE APPLES TO APPLES.
WE'LL HELP THE CITY STAFF DETERMINE WHAT METRICS, WHAT MEASUREMENTS TO USE, HOW TO EVALUATE THE CONTRACTORS WILL EVEN HELP THEM GO THROUGH THAT.
UM, BUT IN THE END, IT'LL BE THE CITY.
AND I'M ASSUMING COUNCIL WILL APPROVE THE LIST OF, OF, OF DESIGN ENGINEERS.
ARE YOU PLANNING TO GO ONE PROJECT AT A TIME? ARE YOU PRINTING, TRYING TO START EVERY PROJECT OFF? SO MAYBE THAT'S A GREAT QUESTION.
AND IT'S ILLUSTRATES WHY THIS IS LOADED FOR BARRIS OPPOSED TO SQUIRREL, WHICH IS, UM, I DON'T HUNT.
SO I DON'T KNOW WHY HE WAS THOSE EXAMPLES, BUT, UM, THERE'S THE ASSUMPTION IS THAT WHETHER YOU START WITH FIVE OR ALL 10, I MEAN, YOU MADE THE POINT BEFORE YOUR SHOW, EVERYTHING'S GOING TO MOVE AT THE SAME TIME.
IS, IS THAT THE ASSUMPTION IS THAT EVERYTHING IS GOING TO MOVE MORE OR LESS AT THE SAME TIME.
RIGHT? AND, AND SO THERE IS A LOT OF WORK THAT NEEDS TO BE DONE TO KEEP THEM GOING, UM, AT, AT THE SAME TIME.
UM, WELL, LET ME, LET ME, LET ME SAY IT THIS WAY.
WE HAVE UNTIL ROUGHLY AUGUST, RIGHT? TO CALL A QUESTION FOR A NOVEMBER BOND.
AND SO I KNOW THERE ARE A LOT OF PROJECTS THAT ARE LISTED OUT, BUT I'M NOT SURE IF YOU ARE CLEAR OR IF THE ENGINEERING DEPARTMENT OR SCOTT, OR EVEN THIS COUNCIL IS CLEAR JUST YET AS TO WHICH OF THOSE PROJECTS WE ARE INTENDING TO TRY TO CALL THE QUESTION FOUR IN AUGUST FOR A NOVEMBER ELECTION.
AND I WOULD HOPE THAT THOSE WOULD BE THE ROADS THAT WE PRIORITIZE, BECAUSE THERE'S OUR WINDOW OF TIMELINE.
YOU KNOW, WE ACTUALLY STARTED THIS, OH, YOU KNOW, A YEAR AGO, TRYING TO GET TO THIS POINT.
AND SO WE'RE STILL AT THE PROJECT MANAGEMENT SELECTION PHASE.
THESE ARE THE FIRST REAL DOLLARS EXPENDED ON ANY OF THESE PROJECTS.
SO I'M HAPPY THAT IT'S COMING FORWARD.
I'M JUST, I'M JUST CURIOUS IF WE'RE GOING TO BE ABLE TO MEET THOSE TIMELINES, TO HAVE A REALISTIC LOOK AT 30% DESIGN AND COST ESTIMATE FOR WHAT THOSE ROADS WILL BE, SO THAT WE CAN GIVE ACCURATE NUMBERS TO THE VOTERS IN THOSE, THE WE'RE THROWING A LOT OF RESOURCES AT THIS.
WELL, LET ME ANSWER YOUR ORIGINAL QUESTION.
FIRST, WHEN I, A RECOMMENDATION TO THE CITY IS NOT TO GO ADVERTISE FOR DESIGN ENGINEER SERVICES, ONE PROJECT AT A TIME.
QUITE HONESTLY, THAT WOULD TAKE TOO MUCH TIME AND YOU'D NEVER MAKE YOUR FALL.
AND YOUR LATE SUMMER, EARLY FALL, YOU KNOW, INFORMATION NEED RIGHT.
TO BE ABLE TO CALL A QUESTION.
AND THERE ARE OTHER THINGS TO KEEP IN MIND, RIGHT? IS THAT, UM, YOU KNOW, THERE'S GOING TO BE THE AVAILABILITY TO STATE AND FEDERAL FUNDS THROUGH THE MPO.
AND THAT CALL FOR PROJECTS IS LIKELY TO HAPPEN, YOU KNOW, LATE SUMMER, EARLY FALL, YOU KNOW, MAYBE EVEN LATE FALL.
SO WE'VE GOT TO HELP YOU GET ALL THOSE PROJECTS READY.
AND THAT MEANS THAT IF YOU'RE GOING TO SELECT DESIGN ENGINEERS, THEY NEED TO BE SELECTED IN A WAY THAT ALLOWS YOU TO POTENTIALLY GET REIMBURSED MAYBE FOR, FOR SOME OF THE MONEY, OR TO BE ABLE TO QUALIFY FOR MONIES THAT COME AFTER.
SO THAT PROCESS HAS TO BE JUST SO, AND THAT'S ONE OF THE OTHER THINGS WE'LL, WE'LL HELP YOU DO.
BUT AGAIN, THE RECOMMENDATION IS THAT YOU, YOU CHOOSE ALL THE DESIGN ENGINEERS AT ONCE.
SO WE DON'T SPEND A LOT OF TIME HAVING TO ISSUE RFQ FOR EVERY SPECIALTY, EVERY SPECIFIC PROJECT.
AND THE WAY WE WOULD DO THAT IS PICK ONE OF THE PROJECTS AS WHAT WE WOULD CALL A SAMPLE PROJECT, HAVE EVERY ONE OF THE DESIGN ENGINEERS THAT'S INTERESTED RESPOND TO THAT SAMPLE PROJECT.
AND THEY ALL GET EVALUATED BASED ON THE SAME, THEIR APPROACH AND QUALIFICATIONS BUILT AROUND THAT SINGLE PROJECT.
AND THEN THEY GET SCORED AND RANKED, UM,
[01:20:01]
AND THEN THEY GET MATCHED UP AGAINST THE LIST OF PROJECTS, BECAUSE IF YOU DID IT INDIVIDUALLY, YOU'D NEVER MAKE, YOU'D NEVER MAKE THE DEADLINE.THE ONLY, I WON'T SAY I DON'T WANT TO BE SO DRAMATIC, BUT THE BEST SHOT THE WAY WE CAN GET YOU TO THE END OF THE SUMMER, RIGHT? BEGINNING OF THE, OF THE FALL, WITH THE INFORMATION YOU NEED TO BE ABLE TO CALL THE QUESTION OR TO EVEN GO AFTER FUNDS THAT BECOME AVAILABLE, YOU KNOW, FROM ABOVE, UM, IS TO ADVERTISE FOR THE DESIGN ENGINEERS AS QUICKLY AS POSSIBLE AND TO DO IT ALL AT ONCE.
THAT'S AN INTERESTING APPROACH YOU'RE SAYING NOW, I THINK I UNDERSTAND WHAT YOU MEAN WHEN YOU SAY A SAMPLE PROJECT, RIGHT? YOU'RE NOT, YOU'RE NOT ACTUALLY GOING TO ISSUE RFPS FOR A PARTICULAR ROAD.
YOU'RE GOING TO ISSUE, I GUESS, AN RF QUEUE FOR A THEORETICAL ROAD, AND THEN SCORE BASED ON THAT.
AND THEN, SO IT, IS IT CONCEIVABLE THAT YOU SAID 10 PROJECTS? I THOUGHT I'D HEARD 12, THE NUMBER CHANGES A LOT.
DO YOU KNOW THE ACTUAL NUMBER, SCOTT OF ROADS THAT WE'RE TRYING TO BRING FORWARD HERE? I DIDN'T SEE IT IN THE BACK.
IT WAS PROBABLY NINE PROJECTS, BUT THERE ARE MULTIPLE PARTS TO A COUPLE OF THEM.
SO IS IT CONCEIVABLE THAT YOU COULD GO OUT AND CREATE THIS RFQ AND HAVE THESE DIFFERENT ENGINEERING FIRMS COME AND THEN DECIDE ONE GETS EVERYTHING? UH, SO THAT YOU'RE JUST PICKING ONE FROM, TO BUILD ALL OR TO DESIGN ALL THE ROADS, OR IS THAT UNLIKELY OR IS IT MOST LIKELY THAT IT IS, IS THEY'RE THINKING YOU'RE GOING TO HAVE 10, NINE OR 10 DIFFERENT FIRMS? THAT'S IT, THAT'S UP TO CITY STAFF AND COUNCIL.
I CAN TELL YOU WHAT OUR ASSUMPTION IS.
OUR ASSUMPTION IS THAT YOU WOULD, IF YOU HAD NINE PROJECTS OR 10 PROJECTS, DEPENDING ON HOW THEY'RE ULTIMATELY PACKAGED THAT YOU WOULD HAVE NINE OR 10 DIFFERENT DESIGN FIRMS, RIGHT.
I MEAN, YOU'LL WANT TO MAKE SURE THAT EVERYONE'S, YOU KNOW, THAT THE DESIGN COMMUNITY IS AFFORDED OPPORTUNITY, RIGHT? I MEAN, I, I WOULD IMAGINE THAT WOULD BE ONE OF YOUR OBJECTIVES.
THE OTHER OBJECTIVE IS, IS THAT EVERYONE, OUR ENTIRE INDUSTRY IS SUPER, SUPER BUSY RIGHT NOW.
AND YOU WANT TO MAKE SURE THAT THE WORK CAN GET DONE RIGHT.
THE FIRST I DON'T REALLY CARE.
SO OUR RECOMMENDATION WOULD BE, IS TO NOT, IS TO NOT PILE PROJECTS ONTO ONE FIRM.
I MEAN, WHAT WE DID WITH H AND P AND THE VERDE, IF YOU REMEMBER STODDARD VERSUS, UH, UH, CADENCE MCSHANE, IT WAS THAT APPROACH.
I THINK WE'VE SEEN THAT BE SUCCESSFUL.
SO AGAIN, THIS IS LOADED TO ASSUME THAT THE GREATEST NUMBER OF PROJECTS IS GOING TO MOVE FORWARD AT THE GREATEST SPEED POSSIBLE.
AND ALL AT THE SAME TIME, IF A WEEK FROM NOW A MONTH FROM NOW, THE CITY SAYS, YOU KNOW, WE'RE NOT GOING TO DO NON PROJECTS.
THEN WE DON'T USE AS MUCH FUEL, RIGHT.
W W WE, WE, WE BACK OFF A LITTLE BIT, BUT THIS IS LOADED THIS WAY AGAIN.
IF WE DON'T NEED THAT DOLLAR, WE DON'T SPEND A DOLLAR.
AND, AND WE DO, OUR FIRM DOES HAVE A RECORD OF NOT SPENDING ANY MORE THAT'S NEEDED.
UM, AND, AND IT'LL ALSO SAVE US FROM HAVING TO COME BACK, YOU KNOW, IT'S, IT'LL SAVE US FROM HAVING TO INCH ALONG RIGHT, COMING IN THIS MONTH AND SAYING, HEY, CAN WE GET STARTED WITH THE FIRST $200,000 AND THEN COMING BACK A MONTH LATER.
SO THIS IS AN AUTHORIZATION TO SPEND UP TO THAT AMOUNT, TO GET THE DESIGN ENGINEERS SELECTED THE CONTRACTS, NEGOTIATED TO GET THE PROJECTS ALL SORTED OUT RANK, PRIORITIZED SCOPES, COST ESTIMATES TO GET THE PROJECT TRACKING UP AND RUNNING, UM, TO GET, UM, A VERY EARLY INDICATION OF WHAT IT'S GOING TO TAKE ENVIRONMENTALLY AND GEOTECHNICALLY TO GET THE PROJECTS DONE ALL FOR THE PURPOSE OF MAKING SURE THAT ONCE THE DESIGN ENGINEERS GET STARTED, THAT WE'VE IDENTIFIED AS MUCH AS POSSIBLE.
SO THEY DON'T GET HUNG UP ON THINGS THAT THEY DIDN'T SEE OR THAT LIKE, QUITE FRANKLY, ANY OF US DIDN'T SEE.
UM, AND, AND THAT THEY CAN GO AS QUICKLY AS POSSIBLE.
WE'RE TRYING TO SAVE TIME BY SPENDING A LITTLE BIT MORE MONEY UP FRONT, AND WE'VE LOADED THIS TO MAKE SURE THAT WE DON'T HAVE TO COME BACK RIGHT, AS WE GET THE PROJECT, THE PROGRAM UP AND RUNNING AND ASK FOR MONEY TO KEEP GOING.
SO IT IS, IT'S A LOT OF MONEY.
UH, THERE'S NO DOUBT ABOUT THAT.
UM, BUT WE HAVE A VERY GOOD PLAN LAID OUT.
UM, AND I THINK IT ALLOW US TO HELP THE CITY MOVE AS QUICKLY AND AS EFFICIENTLY AS POSSIBLE.
UM, I THINK I'M KIND OF TORN IN BETWEEN, DO WE START THIS NOW, WHICH I THINK IT'S SUPER IMPORTANT TO MAKE SURE THAT WE GET THESE ENVIRONMENTAL STUDIES DONE.
I THINK THAT SOMETIMES THIS IS THE BIGGEST HURDLE THAT A CITY, ESPECIALLY ONES AROUND HERE WHOSE LAND IS BASED ON FARMING, UM, COULD, CAN RUN INTO AN ISSUE.
AND DO WE WAIT UNTIL WE COLLECTIVELY GET TO TALK, TALK
[01:25:01]
ABOUT THIS? UM, I NEVER ENVISIONED WORKSHOP NEXT MONTH AND I DON'T KNOW WHAT THE TIMELINE LOOKS LIKE AS FAR AS MAKING SURE YOU STAY ON SCHEDULE, BECAUSE WE'RE LOOKING AT WHAT I'LL GET AUGUST IS WHEN WE REALLY NEED TO SIT DOWN AND DECIDE.SO I FEEL LIKE WE'RE, IT'S FINAL, RIGHT? AND SO I'M STUCK IN BETWEEN.
DO WE HAVE ALL THE INFORMATION WE NEED NOW TO GET STARTED AND, OR DO WE WAIT UNTIL AFTER WE'VE COLLECTIVELY SAT DOWN AND BEEN LIKE, THESE ARE THE ROADS.
UH, WELL, THIS IS GOING TO SEEM A LITTLE SELF SERVING, BUT I SAY YOU GET STARTED NOW AND SOME WOULD ARGUE, RIGHT? AND WE'VE TALKED TO STEPH ABOUT THIS, THAT, AND THE WAY YOU'RE ALREADY, YOU KNOW, A TINY BIT BEHIND, UM, THE RISK, YOU KNOW, TO MY WAY OF THINKING IS IF YOU DON'T GET STARTED NOW AND YOU DECIDE TO MOVE FORWARD WITH EVERYTHING YOU FALL FURTHER BEHIND, BUT WHAT WE'RE GOING TO DO OVER THE NEXT MONTH OR TWO, RIGHT? UM, AS WE GET GOING, UM, IF YOU DECIDE IN A MONTH OR A MONTH, WHEN YOU GET THROUGH ENVISIONING THAT YOU DON'T WANT TO DO ANY OF THIS, RIGHT, YOU DECIDE YOU NEVER WANT TO BUILD ANOTHER TRANSPORTATION PROJECT EVER.
YOU KNOW, YOU HAVEN'T SPENT THAT MUCH TIME IN GONE TOO FAR DOWN THE ROAD.
I MEAN, EVEN WHEN YOU SELECT SELECTED DESIGN ENGINEERS, AND IF THERE ARE ANY OTHER DESIGN ENGINEERS, OUR FIRM HAS CERTAINLY BEEN ON THAT END.
YOU KNOW, WE'VE GONE THROUGH PROCUREMENT PROCESSES HAVE BEEN SELECTED.
AND THEN THE LOCAL GOVERNMENTS DECIDED NOT TO MAKE THEIR WAY DOWN THE LIST BECAUSE THEY DECIDED TO DO TWO PROJECTS INSTEAD OF FIVE, THAT THE RISK AND ALL THOSE CONTRACTS THAT'S PART OF WHAT WE'LL DO IS BEING WRITTEN, SAYING, YOU KNOW, WITHOUT CLAUSES, RIGHT? IF, IF THE, THE MONEY DOESN'T BECOME AVAILABLE FOR WHATEVER REASONS OR PRIORITIES CHANGE, RIGHT, WE'LL HELP MAKE SURE THAT, YOU KNOW, YOU'RE UNDER NO OBLIGATION TO KEEP THOSE CONTRACTS GOING.
BUT IF YOU DON'T GET STARTED NOW, IT GETS MORE AND MORE DIFFICULT TO HELP YOU GUYS MEET YOUR, YOUR AUGUST DEADLINE OR TO BE, UH, INVOLVED IN A COMPETITIVE PROCESS FOR MONEY THAT COMES FROM ANOTHER LEVEL OF GOVERNMENT.
IF YOU WANT TO SUPPLEMENT OR REPLACE SOME OF THE BOND FUNDS, CAN I, SCOTT, CAN I ASK YOU, IS THERE, IS THERE A DEFINITE LIST THAT WE KNOW WE ARE GOING TO WORK ON, THAT THEY CAN AT LEAST GET STARTED ON? BECAUSE WHAT WE'RE DOING IS WE'RE JUST GOING TO APPROVE THE ONE POINT, WHAT IS THE 1.4, BUT WE'RE NOT GOING TO PAY YOU ALL RIGHT.
NOW, WHAT YOU'RE TELLING US IS WE'RE GOING TO WORK ON IT, CASE BY CASE, AND THEN YOU'RE GOING TO PAY THAT WAY.
YOU'RE NOT JUST GOING TO GIVE IT TO US.
SO IF WE DECIDE WE CHANGED OUR MIND, WE'RE ONLY GOING TO BE OUT WHAT YOU'VE ALREADY INVESTED YOUR TIME.
THAT'S WHAT I, YES, THIS CONCERT.
THAT'S WHAT I MEANT BY TIME AND MATERIALS.
SO, UM, THIS IS WORST CASE, UH, LOADED FOR BEAR ESTIMATE, UH, SOME THINGS, AND THIS IS THE WAY IT ALWAYS WORKS.
SOME THINGS ON THAT LIST WILL TAKE LESS TIME THAN WE THOUGHT.
AND SOME WILL TAKE A LITTLE BIT MORE.
UM, AND IF WE NEED TO LIKE MOVE MONEY FROM ONE PILE TO ANOTHER, WE'LL DO THAT IN CONSULTATION WITH STAFF.
BUT, UH, IF WE DON'T, AND I CAN'T SAY IT ENOUGH, IF WE DON'T NEED THE MONEY, WE WON'T SPEND IT.
AND IF WE GET TO THE END OF HAVING A DESIGN, ENGINEER'S SELECTED HAVING THEIR CONTRACTS DONE, AND THERE'S LEFTOVER MONEY, THE CITY CAN SAY, WELL, LET'S TAKE THIS PROJECT ADMIN INTO 2023, OR WE CAN CALL THAT ONE DONE AND THEN WRITE THE NEXT WORK AUTHORIZATION.
BUT THERE WILL BE OTHER WORK AUTHORIZATIONS THAT FOLLOW, BECAUSE THIS IS A 5, 6, 7 YEAR PROGRAM.
AND THERE'LL BE SOME OF THESE THAT FOLLOWED.
THEY WON'T BE ALL FRONT LOADED.
LIKE THIS ONE IS BECAUSE WE WON'T BE AT THE BEGINNING OF THE PROGRAM AND THERE'LL BE A LOT CLOSER TO WHAT THEY NEED TO BE.
AND MY GUESS IS THAT THERE'LL BE, YOU KNOW, THERE WON'T BE A SCARIEST, THIS $1.5 MILLION.
SO BETWEEN NOW AND FEBRUARY, I THINK 16TH IS OUR NEXT IS OUR MEETING.
AFTER OUR VISION WORKSHOP, HOW MANY ROADS DO YOU THINK THAT YOU CAN FOCUS? WELL, AGAIN, OUR RECOMMENDATION IS THAT WE'RE GOING TO WORK ON ALL NINE OR 10 PROJECTS, BUT WHAT WE'RE GOING TO BE DOING IS ALL THE BACKROOM STUFF TO SET UP THE PROGRAM.
BUT THE BIG THING IS WE'RE GOING TO GET STARTED ON, AND WE'VE GATHERED JUST A COUPLE OF THINGS, YOU KNOW, IN ANTICIPATION OF THIS, WE'RE GOING TO BE STARTED WRITING THE RFQ, THE REQUEST FOR QUALIFICATIONS AND, UH, HELPING THE CITY GET READY TO FIGURE OUT EXACTLY HOW TO SELECT THE DESIGN ENGINEERS.
THAT'S WHAT WE'RE GOING TO BE DOING OVER THE NEXT MONTH.
THAT DECISION CHOOSING DESIGN ENGINEERS CAN'T HAPPEN FAST ENOUGH.
AND BECAUSE THEN THOSE CONTRACTS NEED TO GET NEGOTIATED AND, AND, AND, YOU KNOW, IT'S A VERY, VERY HECTIC TIME IN THIS INDUSTRY.
AND WE NEED TO, I CAN'T, I KNOW I KEEP REPEATING IT, BUT WE CAN'T AFFORD TO NOT GET STARTED FOR YOU BECAUSE WILL JUST, YOU KNOW, MAKING THAT AUGUST, SEPTEMBER, OCTOBER TIME FROM JESSICA, IT'S A LITTLE MORE SCARY THE LONGER WE TAKE NOW.
[01:30:01]
THAT'S WHERE I SAID, OH, SCOTT, JUST REAL QUICK.SO THE NINE ROADS PROPOSAL, THE NINE ROADS THAT COUNCIL HAS BEEN TALKING ABOUT FOR THE PAST YEAR, CORRECT? MAYBE LONGER, GIVE US A BRIEF RECAP ON THOSE ROADS REAL QUICK.
I'D BE HAPPY TO MARRY COUNSEL SCOTT SONES FOR THE RECORD.
SO HERE ARE THE, THE NINE ROADS.
AND AGAIN, AS I MENTIONED, THERE ARE MULTIPLE PARTS TO A COUPLE OF THESE.
SO THE FIRST ONE IS THE RM ONE-FIFTY EXTENSION, INCLUDING THE OVERPASS.
SO THAT STARTS AT VETERANS AND CENTER STREET OR THE VETERANS AND CENTER, UH, AND THEN CONTINUES ACROSS 1 58.
SECOND PROJECT IS SETON PARKWAY EXTENSION, INCLUDING THE COLOR'S CROSSING OVERPASS.
AND THOSE ARE KIND OF TWO PROJECTS BASED ON FUNDING SOURCE AND COMPLEXITY, BUT IT'S AT WHERE THE SETON EXTENSION STUB OUT IS AT THE PLUM CREEK.
AND THEN CONTINUING NORTH ACROSS BB ROAD AND UP ACROSS , INCLUDING THE OVERPASS TO KOHLER'S CROSSING.
SO THAT'S PROJECT TO PROJECT THREE IS BB ROAD FROM THE FRONTAGE ROAD TO BASICALLY THE LINE WITH BETWEEN THE CITY LIMITS AND HAYES COUNTY PROJECTS FOR HIS OLD STAGECOACH ROAD TO CENTER STREET, UH, TO BURLESON.
AND IF THE COUNCIL RECALLS, WE ADDED A LITTLE PORTION FROM VETERAN'S DRIVE TO BURLESON AS WELL, SOMEWHAT OF A SEPARATE PROJECT, BUT IT WOULD STILL, YOU KNOW, KATE PAPE DAWSON WAS THE ENGINEER THAT DID 27 70 STAGECOACH AROUND TO CENTER TO VETERANS COUNCIL EXPANDED THAT PROJECT, BUT THAT HASN'T BEEN 30% DESIGNED YET.
SO THAT'S, AND THERE'S SOME DESIGN ON THAT ALREADY 30%, BUT THE ADDITIONAL PORTION WOULD ALSO NEED TO BE CAUGHT UP THERE.
SO THAT'S ANOTHER PROJECT, UH, AND AGAIN, THAT ALREADY HAS A, AN ENGINEER, UH, KYLE PARKWAY SLASH LAYMAN EXTENSION.
SO, UH, MOVING EAST KYLE PARKWAY AT SETON HOSPITAL, UH, WOULD CONTINUE FURTHER EAST AND THEN ATTACHED TO LAYMEN.
AND THAT PROJECT ALSO HAS A COUPLE OF ARMS TO IT WHERE IT'S NOT JUST THE ONE ROAD ATTACHING, BUT THERE'S ANOTHER ROAD IN THE TRANSPORTATION MASTER PLAN THAT SHOOTS UP AND THEN CONNECTS TO THE SEAT AND EXTENSION AS WELL.
RIGHT? SO KIND OF A DUAL ARMED ROAD THERE.
SO THAT MAKES UP THE FIFTH PROJECT.
SIX IS MARKETPLACE AVENUE FROM 1626, TOOK KOHLER'S CROSSING VERY STRAIGHTFORWARD.
UH, THAT PROJECT COULD BE FINANCED, UH, THROUGH SPECIAL DISTRICT FINANCING POTENTIALLY, UH, TO BE DETERMINED.
PROJECT SEVEN IS BUNTIN CREEK ROAD, UH, PER OUR EXAMPLE, THAT IS FROM LAYMAN ROAD EAST TO PORTER COVE, WHICH IS ONE OF THE FIRST ROADS THERE, BUNT CREEK VILLAGE.
SO IT WIDENS STRAIGHTENS OUT THAT HARSH CURVE THERE PROJECT EIGHT IS GOFORTH ROAD.
AND THAT WOULD BE SO THAT'S NORTH, SOUTH THAT'S FROM BEBE ROAD, UH, TO FM ONE 50, UH, I GUESS WE'RE CALLING THE RM ONE-FIFTY, BUT BASICALLY NORTH TO SOUTH DOWN TO 2, 1 50, AND THEN PROJECT NINE IS WINDY HILL ROAD FROM, UH, THE FRONTAGE ROAD TO CHERRYWOOD.
CHERRYWOOD IS, UH, THEIR INDIAN PAINTBRUSH AREA.
AND THAT WAS IN NO PARTICULAR ORDER, YOU KNOW, NOT NECESSARILY, BUT, UH, YOU KNOW, THE COUNCIL WILL HAVE AN OPPORTUNITY TO LOOK AT THAT 30% DESIGN COME AUGUST, OR AT LEAST THE BEST OPINION OF PROBABLE COST THAT WE HAVE.
WE MAY NOT HAVE 30% OF THE PROJECTS, BUT WE'LL AT LEAST HAVE A COST ESTIMATE TO, TO MAKE THAT DECISION IN AUGUST AND COUNCIL CAN PRIORITIZE.
I JUST WANT TO CONFIRM WE DON'T HAVE ANY OF THAT DOWN YET.
SO IF PEOPLE ARE LIKE, HEY, WHENEVER NINE AND WE WANT TO, WE'RE NOT, WE HAVEN'T SAID WE HAVEN'T DONE IT.
AND AGAIN, AS, AS WAS MENTIONED EARLIER, THERE ARE DIFFERENT FUNDING SOURCES.
I DON'T THINK THAT'S LISTED IN TERMS OF PRIORITY TO THE SALE.
IT GOES ON THE ROAD BECOMES AVAILABLE AND IT CHANGES THE PRIORITIES, RIGHT? THAT'S DEFINITELY AN INTERESTING POINT THOUGH.
COUNCIL MEMBERS SAID, NO, THE PRIORITIES, I MEAN, PART OF THE INVESTMENT THAT YOU'RE MAKING UPFRONT IS FIRST TO BE ABLE TO WORK WITH THE, IS THE COUNCIL SETS AND STEPS SAYS FOR THE PROJECTS, BUT ALSO BEING ABLE TO MAKE SURE THAT THAT ALL CHECKS WITH REALITY, RIGHT? BECAUSE THE NUMBER ONE PRIORITY PROJECT, THE THING YOU WANT TO GET DONE FIRST MAY TAKE A LITTLE BIT LONGER BECAUSE IT'S COMPLICATED DESIGN OR COMPLICATED PERMITTING.
AND SO PART OF THAT INVESTMENT IN THE SOFTWARE HELPS US KEEP TRACK OF IS NOT ONLY THE PRIORITIES, BUT WHEN THEY NEED THE MONEY AND HOW COMPLICATED THINGS ARE AND HOW LONG THEY TAKE.
SO IT IS, UM, AGAIN, THERE'S A LOT
[01:35:01]
OF INVESTMENT UPFRONT TO MAKE SURE THAT WE CAN KEEP WITH YOUR PRIORITIES AS CLOSELY AS POSSIBLE, GIVEN THE COST OF THE PROJECTS, THE COMPLICATIONS, AND, YOU KNOW, THINGS THAT COME UP, SCOTT, IF WE COULD GET, UH, A LIST OF THOSE, UH, ROAD PROJECTS TO ALL THE COUNCIL MEMBERS, PLEASE, UH, WE'VE GOTTEN NEW COUNCIL MEMBER AND I'M THINKING SOME OF THE PAST COUNCIL MEMBERS DON'T HAVE THAT LIST EITHER.SO IF WE COULD GET THAT LIST OUT TO ALL THE COUNCIL MEMBERS, APPRECIATE IT.
YEAH, I THINK ABOUT THE 2013 ROAD BOND AND WHAT WE, WHAT OUR THOUGHT PROCESS WAS THERE, LEON, WERE YOU THERE AT THE B AT THE BEGINNING OF THE 2013? RIGHT.
SO THE WAY I UNDERSTOOD THE STORY GOES IS THE CITY SORT OF IDENTIFIED FIVE DIFFERENT ROADS THAT THEY WANTED TO CONSTRUCT OR RECONSTRUCT.
AND THEY, THEY ARE INTERNAL ENGINEERING DEPARTMENT, MAYBE WITH FINANCE, KIND OF THREW OUT SOME COST PER LINEAR FOOT NUMBERS.
AND THEY JUST WENT WITH THE BACK OF THE NAPKIN APPROACH AND PUT IT OUT TO THE VOTERS.
THE VOTERS APPROVED THESE ROADS THINKING, ALL RIGHT, NOW WE'RE GOING TO GET THESE ROADS BUILT.
AND THEN LO AND BEHOLD, IT WAS, WE DECIDED TO DO ONE AT A TIME THAT INCLUDED ALL THE ENGINEERING AND THE 2013 ROAD BOND, I THINK WAS CONCLUDED AT THE END OF 2021 FOR FIVE ROADS.
AND I, YOU KNOW, FOR MYSELF, I SWORE I WOULD NEVER, I WOULD NEVER PLAN ROADS AGAIN, THAT WAY, IF I COULD GO BACK, WE WOULD DO A LOT MORE OF THE WORK ON THE FRONT END, BUT IT, IT REQUIRES A LITTLE BIT OF FAITH IN THE PUBLIC TO BLESS WHAT YOU'RE DOING, BUT YOU CAN SET THEM ALL UP WHERE THEY CAN EXECUTE CLOSE TO THE SAME TIME POTENTIALLY WE COULD DO BASED ON HOWEVER MUCH FUNDING WE HAD, WE COULD DO AS MUCH AS 5, 6, 7 ROADS SIMULTANEOUSLY, BUT THAT REQUIRES REALLY GREAT PROJECT MANAGEMENT UPFRONT.
SO THAT'S WHAT, TO ME, THAT'S THE ROLE I SEE YOU FUNCTIONING BECAUSE I SEE 7,000 HOURS.
AND WHAT I REALLY SEE IS WE'RE GROWING OUR ENGINEERING DEPARTMENT BY 7,000 HOURS.
WE'RE GIVING LEON IN PARTICULAR, 7,000 HOURS OF RESOURCES TO DEPLOY, TO HELP HIM BRING, KEEP, KEEP WORKING, TO BRING THESE PROJECTS FORWARD IN A WAY THAT IS WHEN PEOPLE THINK, AND THEY GO OUT AND VOTE ON THESE DIFFERENT ROADS THAT WE'RE ACTUALLY GOING TO BE ABLE TO DELIVER THOSE IN A TIMELY MANNER.
AND THEN ALSO NOT COMPLETELY MISS, UH, UH, DIFFERENT, UH, FUNDING REQUIREMENTS FOR THE ROADS, BECAUSE WE JUST DIDN'T PLAN FOR THE STREETLIGHTS OR THE ACQUISITION OF THE RIGHT OF WAY OR THE MOVING OF THE UTILITIES AND THOSE COSTS.
AND JUST, AND THEN OUR BUDGETS JUST ALL MESSED UP AND OUR TIMELINES ARE EXTREMELY DELAYED.
THOSE ARE THE THINGS THAT I'M HOPING THAT WE'RE GOING TO BE ABLE TO ACCOMPLISH.
THAT IS A GREAT WAY TO LOOK AT IT, RIGHT? THOSE 7,100 HOURS.
UM, WHAT REALLY, IF YOU WERE GOING TO TIE THIS UP INTO A SHORT PROGRAM, IT IS TO HELP THE CITY RIGHT.
SO THESE PROJECTS CAN MOVE AS QUICKLY AS COUNCIL AND STEPH WANTS THEM TO MOVE.
AND AS MUCH AS YOU KNOW, THE COMMUNITY CAN TOLERATE IN TERMS OF HAVING ALL THOSE THINGS GOING AT ONCE.
AND YOU KNOW, THE SECOND PART OF THAT IS IT'S LOADED UP FRONT.
SO WE CAN ELIMINATE AS MANY SURPRISES AS POSSIBLE BECAUSE WHAT WILL SLOW YOU DOWN IS WHAT YOU JUST SAID IS MAYBE NOT DOING ALL THAT PLANNING AND INVESTIGATION UPFRONT THOSE EARLY YEARS WERE NOTHING BUT PROBLEMS. THERE WERE A LOT OF SURPRISES, RIGHT? WE WORKED ON MARKETPLACE AND, YOU KNOW, UM, I THINK THAT WENT WELL BECAUSE RIGHT, HERE'S ANOTHER SELF-SERVING COMMENT, CAUSE WE'RE PRETTY GOOD AT WHAT WE DO, BUT, BUT THERE WAS ALSO A LITTLE LUCK INVOLVED IN THAT AS WELL.
BUT, YOU KNOW, THE GOAL WOULD BE TO ELIMINATE AS MUCH UNCERTAINTY AS POSSIBLE BY DOING A LOT MORE WORK UPFRONT.
SO WHEN WE DO GO THROUGH A PRELIMINARY ENGINEERING, WENT TO DESIGN FIRMS THAT THERE'S NO SURPRISES BECAUSE SURPRISES WILL SLOW YOU DOWN AND THEY'LL COST YOU MONEY AND THEY DO NO GOOD FOR THE COMMUNITY.
RIGHT? PUT A LOT OF FAITH IN BEING ABLE TO GET YOU THE RESOURCES TO DO THINGS LIKE THIS.
AND I THINK THE CITIZENS WANT TO SEE PROJECTS IN REAL TIME.
I, I BELIEVE THAT, YOU KNOW, THE 2013 BOND REALLY DISHEARTENED A LOT OF THE CITIZENS OF CANADA BECAUSE THEY TOOK SO LONG TO COME TO FRUITION.
I'M I'M WE'RE NOW IN 2022, IT WAS 2020 WHEN WE FINISHED BURLESON, I BELIEVE LATE 2020.
SO IT IT'S, IT'S NOT HAPPENING IN REAL TIME COSTS GO UP, MATERIAL GOES UP.
UH, SO BEING THE CLOSER YOU ARE TO BEING READY IS WHAT I THINK THE CITIZENS WANT.
OUR LAST BOND WAS FOR THE PUBLIC SAFETY CENTER AND EIGHT MONTHS LATER, WE'RE BREAKING GROUND ON THE PUBLIC SAFETY CENTER.
SO I THINK THAT'S WHAT THE CITIZENS HAVE COME TO EXPECT FROM COUNCIL.
[01:40:01]
AND I THINK THAT'S WHY MOVING FORWARD WITH THIS IS REALLY WHAT THE, UH, CITIZENS ARE ASKING FOR IS TO SEE PROJECTS HAVE IN REAL TIME, OTHER QUESTIONS, COMMENTS, CUSTOMER PARSLEY, ALL RIGHT.WHEN YOU HAVE THE HOURS FOR COMMUNITY OUTREACH, CAN YOU DEFINE EXACTLY WHAT THAT IS AND HOW YOU SET THOSE HOURS? UH, SO THE, THE COMMUNITY OUTREACH IN THE BEGINNING IS, UH, WELL, UH, COUNCIL MEMBER RHYTHM MADE THE POINT THAT, UH, ABOUT WHAT THE COMMUNITY EXPECTS TO SEE.
SO THIS FIRST PHASE IS, WILL ALLOW US, UH, TO BE ABLE TO GATHER THE INFORMATION ABOUT HOW THE PROGRAM IS STARTING, RIGHT? SO THOSE THOSE HOURS, OR TO HELP PREPARE, UH, MATERIALS THAT CAN BE SHARED WITH THE PUBLIC ABOUT THE LAUNCH OF THE PROGRAM, UH, HOW, UM, WHAT PROJECTS ARE GETTING DONE WITH THE STATUS OF THE PROJECTS IS, AND OVER TIME, THE HOURS THAT ARE IN THERE WILL CHANGE.
AND, UH, THE TYPE OF INFORMATION THAT GETS MADE AVAILABLE TO THE PUBLIC WILL CHANGE BECAUSE THE PROJECTS WILL WILL PROGRESS.
SO IN THE BEGINNING, THE PUBLIC IS LIKELY TO HEAR ABOUT THE PROJECTS THAT WERE SELECTED.
THE FIRMS THAT ARE WORKING ON THEM WITH THE SCOPES ARE THE COMPLETE SCOPES.
WHEN YOU GO, LIKE FOR THE PROJECTS THAT GO TO BOND, UH, THEY'LL GET INFORMATION ABOUT, UH, WHAT THE EXPECTED COST OF CONSTRUCTION IS.
AND THEY'LL GET INFORMATION ABOUT THE SCHEDULES.
AND AS THE PROJECTS GET DESIGNED AGAIN WITH COUNCIL AND STAFF'S BLESSING THE INFORMATION THAT THEY'LL HELP PREPARE WILL INCLUDE THE DESIGN OF THE PROJECT, MORE DETAILED INFORMATION ABOUT THE SCHEDULE.
AND THEN WHEN THEY GET THE PROJECTS, ULTIMATELY GET THROUGH DESIGN AND THEY GO TO CONSTRUCTION, THEY'LL BE CONSTRUCTION UPDATES THIS AT THE BEGINNING, THE HOURS THAT ARE IN HERE NOW, OR TO HELP GET THAT FIRST ROUND OF INFORMATION READY AND ORGANIZED.
THE OTHER POINT I WANT TO MAKE IS THAT THE PUBLIC INVOLVEMENT FOLKS ARE NOT WORKING IN A SILO, RIGHT? UM, THE FOLKS THAT ARE GOING TO HELP US WITH PROCOR AND MANAGE, HELP TRACK THE MONEY AND PROGRESS AND SCHEDULES, RIGHT? THERE'LL BE FEEDING ALL OF THE REST OF OUR TEAM INFORMATION.
AND THE PUBLIC INVOLVEMENT FOLKS WILL DEPEND ON SOME OF THAT.
SOME OF THAT WILL BE PRESENTED TO YOU MONTHLY OR WHATEVER FREQUENCY YOU'D LIKE TO HEAR IT.
UM, AND, AND SO IT ALL WORKS TOGETHER, RIGHT? THE TRACKING THROUGH THE SOFTWARE GETS PLUGGED IN TO THE COMMUNITY OUTREACH.
AND IT'S ALSO AN INPUT TO THE TECHNICAL STAFF THAT WE'LL REALLY HAVE TO RIDE, UM, UH, VERY CLOSELY TO THE DESIGN ENGINEERS TO MAKE SURE THAT THEY STAY ON TRACK.
BUT, BUT AGAIN, THE REASON WE INCLUDED A PUBLIC OR COMMUNITY INVOLVEMENT TEAM IS BECAUSE WE KNOW HOW IMPORTANT IT IS TO KEEP YOUR COMMUNITY INFORMED.
RIGHT? THESE ARE VERY IMPORTANT PROJECTS TO THEM.
IT'S GOING TO CHANGE THE WAY THE TRANSPORTATION SYSTEM FUNCTIONS FOR THEM.
UH, YOUR COMMUNITY IS, YOU KNOW, PUT A LOT OF FAITH IN ITS GOVERNMENT TO GET THESE THINGS DONE AND OUR VIEW.
AND I THINK IT'S YOUR VIEW IS THAT THEY DESERVE, AGAIN, REAL-TIME INFORMATION AND CURRENT INFORMATION AND INFORMATION THAT'S ACCURATE.
AND THAT'S WHY WE'RE PUTTING THAT TIME IN THERE.
I HOPE THAT ANSWERED YOUR QUESTION.
I'M NOT SURE IF IT MADE SENSE COMING UP AND YOU HIT, YOU HIT ON SOMETHING THAT I WAS THINKING OF AS WELL AS THE QUALITY OF LIFE FOR THE RESIDENTS.
YOU KNOW, THE COMMUTE TIMES, IS IT GOING TO BE A 15 MINUTE, 10 MINUTE COMMUTE, OR IS IT GOING TO BE A 30 MINUTE COMMUTE ONCE YOU HAD TO SAY LIMITS? SO THAT'S ONE OF THE THINGS THAT WE'RE GOING TO WEIGH AS WE'RE LOOKING AT THESE ROAD PROJECTS IS HOW DO WE IMPROVE PEOPLE'S QUALITY OF LIVES AND KYLE, HOW DO WE GET THEM HOME QUICKER TO THEIR LOVED ONES? BECAUSE RIGHT NOW, THE WAIT TIMES AND SOME OF OUR, UH, VERY NARROW ROADS IS QUITE A BIT, SO HOW DO WE IMPROVE THAT QUALITY OF LIFE? SO DEFINITELY IS SOMETHING WE'RE GOING TO BE LOOKING AT WHEN WE'RE LOOKING AT THESE PROJECTS MOVING FORWARD.
AND AGAIN, OUR JOB IS TO HELP THE CITY, UM, HELP LET THE COMMUNITY KNOW HOW QUICKLY THEY'LL BE ABLE TO REALIZE THE BENEFITS OF THEIR INVESTMENT AND THE TRANSPORTATION PROJECTS.
I MEAN, OUR JOB IS TO GET YOU THERE AS QUICKLY AS POSSIBLE.
W YOU KNOW, WE WANT TO COME BACK.
SO WE HAVE A HUGE INTEREST IN AND NOT FAILING.
WELL, I'LL TELL YOU WHAT MY PERSONAL GOAL HAS BEEN SINCE WE STARTED THIS CONVERSATION ABOUT A YEAR AGO, IT'S BEEN TWICE THE ROADS AND HALF THE TIME.
SO I I'M HOPEFUL THAT THAT IS AN IMPORTANT PART OF HELPING US TO DELIVER THAT.
WE'RE VERY GLAD TO BEAR AND WE'RE, UH, WE'RE EXCITED ABOUT BEING ABLE TO DO IT FOR YOU.
I'D LIKE TO MAKE A MOTION TO APPROVE.
[01:45:01]
UH, AGENDA ITEM 17, SECOND, MOVE BY CUSTOMER RIZZO SECOND AND BY COUNCIL.REMEMBER, TOBIA SAYS THERE, DISCUSSION ON THE MOTION ALL IN FAVOR, SAY AYE.
[18. Discuss and take possible action to approve a Resolution authorizing the submittal of one or more DR-4586 HMGP applications to the Texas Division of Emergency Management, authorizing the City Manager to act as the City’s authorized representative in all matters pertaining to the application, and committing matching funds. ~ Harper Wilder, Director of Public Works]
UP, AGENDA ITEM NUMBER 18, DISCUSS AND TAKE POSSIBLE ACTION TO APPROVE A RESOLUTION AUTHORIZING THE SUBMITTAL OF ONE OR MORE.45 86 H M HMGP APPLICATIONS TO, UH, TETUM AUTHORIZING THE CITY MANAGER TO ACT AS A REPRESENTATIVE IN ALL MATTERS, ET CETERA.
UH, MR. WILDER AMERICAN ALSO ARBOR WILDER, PUBLIC WORKS DIRECTOR.
UM, JULIE CROOKSTON, MY ASSISTANT DIRECTOR HAS DONE ALL THE WORK ON THIS.
I DON'T WANT TO TAKE NOTHING AWAY FROM THAT.
OR WAS THAT A PASSING OF THE BUCK? I DON'T KNOW.
I DON'T KNOW IF THAT WAS, I DON'T KNOW IF THAT WAS GOOD OR BAD RIGHT THERE.
JULIE, THE RESOLUTION BEFORE COUNCIL IS JUST TO COMMIT THE PORTION OF THE FUNDS THAT THE GRANT REQUIRES FROM THE CITY.
SO WE ARE APPLYING FOR, YOU KNOW, TWO TO THREE GRANTS HERE AND TETUM WILL PRODUCE 85% OF THE FUNDS.
AND THEY ARE ASKING THAT THE CITY COMMIT TO PRODUCING 25% OF THE FUNDS BECAUSE WE HAVEN'T ACTUALLY RECEIVED ANY OF THESE GRANTS YET.
WE DON'T KNOW WHAT THAT EXACT DOLLAR PRICE WILL BE.
WE COULD RECEIVE MULTIPLE GRANTS.
WE WON'T KNOW UNTIL THE SPRING, WHEN WE, UM, LEARN THE STATUS OF OUR APPLICATIONS.
SO THIS IS JUST, UH, THE BEST ESTIMATE THAT OUR, UM, ENGINEER FIRM THAT WAS ACQUIRED COULD PROVIDE TO US.
SO IT'S UP TO THAT FINAL AMOUNT.
IT'S NO GUARANTEE THAT WE WILL ACTUALLY BE PAYING THAT FINAL AMOUNT.
THAT IS JUST THE ESTIMATE AND IT COULD BE LOWER THAN THAT, OR IT COULD BE RIGHT AROUND THAT AMOUNT.
SO THIS IS JUST YOU THAT WE WILL PRODUCE THOSE FUNDS IF WE RECEIVE THE, OKAY.
ANY QUESTIONS FOR JULIE OR HARPER MOTIONS? YEAH.
I'LL MAKE A MOTION AS WELL, BUT, UH, JUST TO CLARIFY, SO THAT WAS THE 444,000 AND CHANGE.
UH, THAT WOULD BE THE MATCH IF ALL, IF WE RECEIVE ALL THE TENS OR SO I DON'T KNOW HOW MANY THERE ARE, BUT YEAH.
I THINK GRANT REQUESTS ARE, IT'S UNLIKELY.
WE'LL RECEIVE EVERYTHING WE APPLY FOR, BUT WE'RE APPLYING FOR AS MUCH AS POSSIBLE JUST IN CASE WE HAPPEN TO GET EVERYTHING WE ASKED FOR PHILOSOPHY.
I'LL MAKE A MOTION TO APPROVE AGENDA ITEM 18.
MOTION BY CUSTOMER ELLISON, SECONDED BY COUNCILOR FLOOR SKILLS OR DISCUSSION ON THE MOTION.
[19.
(First Reading) An ordinance of the City of Kyle, Texas annexing 102.1599 acres of land, more or less, located at the north corner of SH-21 & E FM 150, Hays County, including the abutting streets, roadways, and rights-of-way into the corporate limits of the City of Kyle. (FM Rd 812, LLC - ANNX-21-0013) ~ Will Atkinson, Senior Planner
- Public Hearing
UH, GENDER ITEM, 19 FIRST RATING, AN ORDINANCE OF THE CITY OF CAL, TEXAS, AND X-WING ONE, A 102.1 5 9, 9 ACRES OF LAND, MORE OR LESS LOCATED IN THE NORTH CENTER.
UH, NORTH CORNER OF HIGHWAY 21 AND EAST FM 1 52 DOES HAVE A PUBLIC HEARING.
MR. ATKINSON, DO YOU WANT TO OPEN THE PUBLIC HEARING FIRST? IF YOU'LL PRESENT IT, THEN WE'LL DO A PUBLIC HEARING.
THEN WE'LL OPEN IT FOR QUESTIONS.
I'LL GIVE ME JUST A MOMENT HERE, PULL IT UP ON THE SCREEN.
SO Y'ALL CAN SEE A VISUAL OF, UH, WHERE THIS IS.
SO, UM, ABOUT A YEAR, YEAR AND A HALF AGO, UM, REPRESENTATIVES OF JDS MARKET CAME FORWARD WANTING TO, UH, START TO WORK IN THE PROCESS OF BUILDING A REGIONAL SHOPPING CENTER ON THE HARD-CORE OF 21 IN EAST F-150, UH, THIS SITE, UM, THAT YOU SEE IN THE PICTURE THERE WITH THE ORANGE, REGIONAL NODE AND THE NEW SETTLEMENT COMMUNITY AROUND IT IN ITS CURRENT STATE IS THE ACREAGE THAT THEY'RE WANTING TO ANNEX.
IT HAS THE CHAPTER 2 12, 9 ANNEXATION DEVELOPMENT AGREEMENT ON IT, WHICH STIPULATES IT TO GET ANY PERMITS FOR THE SITE.
AND THEY HAVE TO BE ANNEXED INTO THE CITY.
UM, THEY ARE STARTING THE PROCESS AS NORMAL.
THIS IS A PRETTY STANDARD PROJECT, BEGINNING TO MOVE FORWARD.
UM, THERE'S GOING TO BE A VOTE TONIGHT.
AND THEN AT THE NEXT MEETING, THERE'S ALSO GOING TO BE A VOTE AS WELL, IF YOU ALL CONSIDER IT.
SO, UM, FOLLOWING ANNEXATION, THERE'S GOING TO BE THE ZONING SUBDIVISION, PERMITS, SITE DEVELOPMENT, UH, CONDITIONAL USE PERMITS FOR, UH, ELEVATIONS AND THEN BUILDING PERMITS.
THERE'S NO WASTEWATER CURRENTLY HERE IN THIS AREA OF THE CITY.
UM, SO FOR THE TIME BEING WHEN, UM, JDS DECIDES TO PULL PERMITS, THEY'RE GOING TO BE USING AN ONSITE SEWER SYSTEM, WHICH IS SEPTIC FOR ALL INTENTS AND PURPOSES.
UM, BUT THE ROADS AROUND THERE, THE TWO STATE HIGHWAYS, IT'S A MAJOR CORRIDOR, THE HARD CORNER, UH, FOR WHAT THEY WANT TO DO IS FINE.
STAFF HAS NO OBJECTION TO WHAT THEY'RE DOING.
UM, AND, UM, WE ASKED THE CIL VOTE TO APPROVE
[01:50:01]
IT.UH, THIS ITEM DOES HAVE A PUBLIC HEARING.
SO IF THERE WERE NO OBJECTIONS, I'M GOING TO OPEN UP THE PUBLIC HEARING.
NOW PUBLIC HEARING IS NOW OPEN.
IS THERE ANYONE WHO WISHES TO COME FORWARD AND SPEAK ON THIS ITEM? SORRY, SEEING NONE.
I'M GOING TO GO AHEAD AND CLOSE THE PUBLIC HEARING.
DOES ANYBODY HAVE ANY QUESTIONS FOR MR. ATKINSON OR COMMENTS MOTIONS? I SHOULD MAKE A MOTION TO APPROVE AGENDA ITEM 19.
LET'S MOVE BY CUSTOMER RIZZO SECOND.
AND BY CUSTOMER ELLISON, IS THERE DISCUSSION ON THE MOTION ALL IN FAVOR, SAY AYE.
[20.
(First Reading) An ordinance of the City of Kyle, Texas, annexing 201.377 acres of lane, more or less located at 1899 Six Creeks Blvd., Hays County, including the abutting streets, roadways, and rights-of-way into the corporate limits of the City of Kyle. (Blanco River Ranch Properties, LP - ANNX-21-0014) ~ Will Atkinson, Senior Planner
- Public Hearing
NEXT UP AGENDA ITEM NUMBER 21ST READING AN ORDINANCE OF THE CITY OF KYLE TEXAS.
ANNEXES 201.377 ACRES OF LAND, MORE OR LESS LOCATED AT 18 99, 6 CREEKS BOULEVARD, UH, IN HAYES COUNTY.
UH, THIS ITEM ALSO HAS A PUBLIC HEARING.
UM, AS STATED, WELL, I CAN SEND FOR THE RECORD.
UM, THIS IS A PROPOSED ANNEXATION POINT MOVING FORWARD.
UM, THE APPLICANT FOLLOWING ACCEPTANCE OF THIS SCHEDULE IN THE DECEMBER MEETING FOR THE ANNEXATION DID ASK THAT, UM, THIS WAS POSTPONED FOR CONSIDERATION.
UM, WE ARE WRAPPING UP A FEW MORE ITEMS FROM THE DEVELOPMENT AGREEMENT PERSPECTIVE.
SO WE'RE ASKING THAT Y'ALL OPEN THE PUBLIC HEARING, CLOSED IT AND THEN TAKE AN ACTION TO POSTPONE IT TO THE JANUARY 18TH AND THE FEBRUARY 1ST, UH, OPEN IT AND LEAVE IT OPEN.
NOPE, YOU CAN OPEN AND CLOSE IT.
IS THERE ANY, ANY OBJECTIONS TO THAT PROPOSAL, CUSTOMER ELLISON? UH, SHE'S GOING TO SAY, WOULD THAT PREVENT US FROM HAVING A PUBLIC HEARING ON THE NEXT SCHEDULED ITEM WHEN THIS IS BROUGHT BACK? IF WE WERE TO CLOSE IT, YOU, YOU CAN OPEN AND CLOSE IT AND POSTPONE IT UNTIL THE 18TH.
SO IF WE CLOSE THE PUBLIC HEARING TONIGHT, WILL WE BE ABLE TO, WHEN IT'S BROUGHT BACK, WHETHER THERE STILL BE A PUBLIC HEARING OPPORTUNITY ON THAT IF WE CLOSED IT, IF WE WANTED TO LEAVE IT OPEN THAN WE WOULD, IF WE WANTED TO HAVE PUBLIC HEARING ON NEXT TIME, LEAVE IT OPEN, CORRECT? YES.
I AGREE WITH THAT COUNSELOR FORCE KILL.
UM, CAN YOU TELL ME WHAT THE PURPOSE OF, OF OPENING IT IF WE'RE JUST GOING TO, IF WE'RE NOT GOING TO, BECAUSE WE HAVE TO GIVE NOTICE OF THE PUBLIC HEARING A CERTAIN NUMBER OF DAYS BEFORE THE PUBLIC HEARING.
AND SO YOU NEED TO HAVE THE PUBLIC HEARING TODAY, OR YOU HAVE TO RE NOTICE IN THE PAPER.
SO WE WOULD BE DOING THAT AS A CONVENIENCE TO THE APPLICANT.
SO THE ITEM ENDS UP AND THE PUBLIC, IF YOU'RE HOLDING THAT PUBLIC HEARING OPEN, THEN YOU GIVE THE PUBLIC MORE TIME TO COMMENT.
WHAT I'M SAYING IS IF WE JUST DON'T OPEN IT, IF YOU, IF YOU DON'T OPEN IT, THEN YOU GONNA HAVE TO REDO SOME STEPS.
SO IT'S AN INCONVENIENCE FOR THE CITY AND THE APPLICANT, BUT THE APPLICANTS NOT READY.
THERE IS A PROPOSED TIMELINE THAT WE HAD AS FAR AS, UH, AS I'M AWARE.
UM, WE STARTED MOVING FORWARD WITH THE ANNEXATION.
AND WHAT HAVE YOU, UM, IN THE MEANTIME, THERE WAS A COUPLE MORE ITEMS THAT WE HAVEN'T QUITE GOTTEN WRAPPED UP.
I'M NOT AWARE OF ALL THE DETAILS FROM THE DEVELOPMENT AGREEMENT STANDPOINT.
AND THE APPLICANT HAD, HAD SPECIFICALLY REQUESTED THAT WE POSTPONE, THEY ALL POSTPONE CONSIDERATION OF THE ITEM.
IF YOU'LL, YOU CAN EITHER KEEP THE PUBLIC HEARING OPEN UNTIL THE NEXT MEETING, OR YOU CAN OPEN IT UP, CLOSE IT, AND THEN POSTPONE THE MEETING EITHER WAY IT WORKS.
UM, IT'S JUST WHAT Y'ALL FEEL COMFORTABLE.
SO IS THE DELAY DUE TO THE CITY OR DUE TO THE APPLICANT THAT I AM NOT ENTIRELY SURE.
I JUST KNOW THAT THE AGREEMENT'S NOT FINALIZED YET.
SO WHAT I'M JUST TRYING TO AVOID IS THE SAME SITUATION HAPPENING AGAIN AND AGAIN, AND NOT JUST WITH THIS ONE, I DON'T WANT TO SET A PRECEDENT WITH THE DEVELOPERS OR THE LAND LANDOWNERS THAT WE'RE GONNA, THIS WILL BECOME A HABIT TO DO.
UM, WHAT I'D LIKE TO SEE IS FOR THEM BE READY AND WE PREPARED WHETHER THAT BE ON OUR SIDE OR THEIR SIDE, BUT WHENEVER IT'S BROUGHT TO US, I'M NOT DOING MY RESEARCH ON, UM, SOMETHING THAT, AND I, AND I KNEW CAUSE I PUT ON THERE OPEN AND CLOSE DOES WHAT? UM, BUT I STILL HAVE TO RESEARCH.
AND SO THAT COULD HAVE GIVEN ME TIME TO RESEARCH OTHER THINGS OR MAYBE TO SPEND TIME WITH MY DOG OR A VARIETY OF THINGS.
SO I JUST ASKING THAT THIS DOESN'T BECOME A HABIT THAT MAYBE THIS GETS JUST PUT ON THE NEXT AGENDA NEXT TIME, IF WE KNOW THAT WE'RE NOT GOING TO BE PREPARED.
IF THERE ARE NO OBJECTIONS, I'M GOING TO GO AHEAD AND OPEN.
THE PUBLIC HEARING PUBLIC HEARING IS NOW OPEN.
IS THERE ANYONE WHO WISHES TO COME FORWARD AND SPEAK ON THIS ITEM?
[01:55:03]
ALL RIGHT.UH, I'M GOING TO LEAVE THE PUBLIC HEARING OPEN.
I'D LIKE TO MAKE A MOTION TO POSTPONE THIS ITEM UNTIL THE NEXT REGULARLY SCHEDULED MEETING.
SECONDED BY COUNSELOR ELLISON.
IS THERE DISCUSSION ON THAT MOTION? ALL IN FAVOR, SAY AYE.
[21. Discussion and possible action regarding the City of Kyle's Comprehensive Plan. ~ Amber Lewis, Assistant City Manager]
AGENDA ITEM NUMBER 21 DISCUSSION AND POSSIBLE ACTION REGARDING THE CITY OF COW'S COMPREHENSIVE PLAN.UH, THIS ITEM WAS BROUGHT BACK BECAUSE OF A DATE, CERTAIN THAT THE COUNCIL SET.
UH, SO, UH, MS. LEWIS, GO AHEAD.
ON NOVEMBER 1ST, UH, THERE WAS THIS SAME EXACT ITEM ON YOUR COUNCIL AGENDA.
AND YOU HAD VOTED, UH, TO SET IT FOR TONIGHT'S DATES.
UM, DURING YOUR DISCUSSION, YOU HAD DISCUSSED, UH, HIRING FOR THE PLANNING DIRECTOR.
AND SO IMMEDIATELY, THAT WAS ONE OF THE FIRST THINGS THAT I WORKED ON AS SOON AS I GOT HERE.
AND, UH, WE ARE IN THE FINAL STAGES OF THAT.
WE ARE, UH, DOING OUR FINAL, UH, UH, INTERVIEWS NEXT WEEK.
AND SO WE EXPECT TO HAVE THE DIRECTOR IN PLACE MID JANUARY, AND WE HAVE ALSO ADVERTISED FOR A PLANNER POSITION, BUT THE, UH, DIRECTOR WILL, UH, TAKE THIS ON AS SOON AS THEY GET HERE.
SO THE PLAN FOR THE COMPREHENSIVE PLAN IS TO BRING IT BACK AFTER, CORRECT? THEY W THEY WOULD START WORKING ON WHATEVER STEPS.
I'M NOT SURE IF THEY WOULD, THEY WOULD BRING YOU IN RFQ OR HOW THAT, HOW, HOW THAT MIGHT GO, BUT, UM, THEY WOULD START WHATEVER NEXT STEPS NEEDED TO, UH, BRING THAT TO YOU ALL.
DOES ANYBODY HAVE ANY QUESTIONS? SO IF WE, IF WE LET THIS ONE GO, THE PLAN WILL BE FOR THE PLANNING DIRECTOR TO BRING AN RFQ AS ONE OF THEIR FIRST TASKS.
UH, YOUR ANTICIPATION IS THAT THAT MIGHT BE FEBRUARY TWO FOR US TO COME FORWARD WITH AN RFQ PROCESS RFQ.
SO JUST MAKING SURE WE'RE ALL AWARE THAT IT'S COMING FORWARD.
SO, ALL RIGHT, SO WE'RE GOING TO HOLD OFF UNTIL WE GET A PLANNING DIRECTOR.
THAT'S, THAT'S BEEN THE, THAT'S BEEN THE PLAN.
THE PLANNING DEPARTMENT WILL OVERSEE THE MAJORITY OF THE, THE DEVELOPMENT OF COMPREHENSIVE PLAN.
AND SO, BECAUSE WE HAVE TWO POSITIONS THAT ARE KEY FOR THAT, WE'RE WANTING TO PUT THOSE IN PLACE AND THEN IMMEDIATELY START THE COMPREHENSIVE PLAN.
AND SO WE'RE BRINGING THIS FORWARD NOW BECAUSE WE SAID WE WANTED TO BRING IT FORWARD AT THIS TIME.
SO, UM, THAT'S WHY, UH, AMBER WANTED TO MAKE SURE WE HAD IT ON THE AGENDA, BUT THE PLAN IS FOR THE RFQ TO COME OUT, BASICALLY IN A MONTH'S TIME, WHENEVER WE GET OUR PLANNING DIRECTOR IN PLACE, BECAUSE THERE'LL BE THE ONE THAT'S SHEPHERDING THAT PROJECT.
SO, SO WHAT IS THE HOLD UP ON THE, THE HIRING OF THE PLANNING DIRECTOR? BECAUSE I THINK THIS WAS BACK FROM EITHER NOVEMBER OR DECEMBER, RIGHT? SO I STARTED DECEMBER 6TH AND WE HAD OUR FIRST ROUND OF INTERVIEWS, I THINK, THREE WEEKS TO TWO OR THREE WEEKS AFTER I STARTED.
AND SO NOW HOLIDAYS AND EVERYBODY, AND TRYING TO GET EVERYBODY ON THE SAME PAGE, BUT I FIGURED 30 DAYS ISN'T TOO BAD TO GET, UM, FINAL INTERVIEWS DONE FOR A PROFESSIONAL POSITION LIKE THIS.
UM, DO WE HAVE APPLICATIONS THAT WE'RE REVIEWING? YES, WE HAVE, WELL, WE HAVE FOUR FINALISTS RIGHT NOW AND THEY ARE EXCELLENT.
SO WE'RE GOING TO INTERVIEW TWO ON TUESDAY AND THEN TWO ON WEDNESDAY.
SO WHEN YOU SAY 30 DAYS, THEN THIS WILL COME BACK IN FEBRUARY.
CAN WE, CAN WE BRING THIS BACK THE FIRST MEETING IN FEBRUARY? SURE.
HUH? LET ME NOT SET AN UNREALISTIC EXPECTATION.
SO, YOU KNOW, ONCE WE MAKE THE OFFER TO THAT PERSON, THEY WILL HAVE A CERTAIN AMOUNT OF TIME TO GIVE A NOTICE TO THEIR EMPLOYER.
SO IT'S, AS SOON AS WE GET THEM TO START, IT'S THAT NEXT COUNCIL MEETING THAT WE'LL HAVE AN RFQ.
SO I CAN'T COMMIT TO A DATE CERTAIN BECAUSE WE JUST DON'T KNOW YET.
AND WE ARE REALLY SHORT IN THE PLANNING DEPARTMENT BEFORE I CAME HERE IN DECEMBER.
IT WAS JUST, WELL, IT'S COMING ALL THE PLANNING AND THEN WITH THE SUPPORT STAFF.
BUT SO, UM, WE'RE TRYING TO FILL THOSE TO CUSTOMER FLOORS KILLS POINT.
YOU KNOW, IT, STAFF HAS GOT A PLAN IN PLACE FOR WHEN THEY'RE WANTING TO BRING THIS BACK AND THERE THEY'RE EXECUTING ON THAT PLAN.
THIS ITEM IS HERE BECAUSE WE'RE WANTING TO MAKE SURE THAT THE PLAN IS FOLLOWED.
BUT IF WE WANT A DIFFERENT PLAN TO GO IN PLACE, WE DO NEED TO GIVE THEM DIRECTION TO BRING, TO DO SOMETHING OTHER THAN WHAT THEY'RE CURRENTLY INTENDING TO DO.
AND WHAT THEY'RE INTENDING TO DO IS HIRE THE PLANNING DIRECTOR AND THEN IMMEDIATELY BRING BACK THE RFQ.
SO IF WE WANT TO SAY NO, LET'S DO RFQ.
EVEN IF WE DON'T HAVE THAT POSITION NAILED DOWN, LET'S START ON THAT.
WE WOULD NEED TO TELL THEM NOW, OKAY.
I GUESS MY QUESTION WOULD BE, WHAT WOULD THE DIFFERENCE BE IN AN RFQ IF WE HAD SAY WILL OR THE CITY DO IT NOW VERSUS THE CITY PLANNER, WOULD IT BE SIGNIFICANTLY DIFFERENT BECAUSE IF IT'S NOT, THEN WHY WAIT? AND IF IT IS, AND I UNDERSTAND, I DON'T KNOW THAT SUBSTANTIVELY, IT WOULD BE DIFFERENT.
[02:00:01]
WE WOULD ALSO LIKE THAT PLANNING DIRECTOR TO WEIGH IN ON, UH, WHAT THE QUALIFICATIONS OF THE FIRM WOULD BE.SO THAT WAY, CAUSE THEY'RE GOING TO WELL, SO COULD IF WE DID AN RFQ AND THEN SAY WE HELD ON TO HIM FOR, I CAN'T IMAGINE MUCH IS GOING TO CHANGE WITHIN THE NEXT.
SO, SO JUST A DIRECT ANSWER TO THAT IS IT'S IT'S EXPERIENCE.
YOU KNOW, WE WERE TRYING TO FIND SOMEONE WHO HAS EXPERIENCE WORKING ON A COMP PLAN UPDATE.
SO IF THE PLANNING DIRECTOR HAS HAD EXPERIENCE GOING THROUGH THE WHOLE PROCESS AND HAS GOOD INFORMATION TO CONTRIBUTE TO THE RFQ, WE WANT THEM TO PUT THAT IN THERE.
AND JUST A REAL QUICK, UH, IF WE WERE TO GO NOW, THEN WE WOULD PUT THE BURDEN ON WE'LL CORRECT.
AND HE'S ALREADY, HE'S ONE MAN IN DOING THE JOB OF THREE.
SO I DON'T KNOW IF WE WANT TO PUT THAT BURDEN ON HIM RIGHT NOW.
ANY OTHER QUESTIONS OR COMMENTS WE'RE NOT GOING TO WORK YOU TO DEATH? I PROMISE, I APPRECIATE STAFF BEING MINDFUL OF WHAT WE REQUESTED LAST, UH, NOVEMBER.
AND, UH, YOU KNOW, I I'M, NO, EVERYBODY KNOWS HOW MUCH I'VE BEEN INTERESTED IN GETTING THIS DONE, BUT I THINK THIS IS A SOLID PLAN AND I AGREED THAT GETTING INTO A PLANNING DIRECTOR POSITION IN PLACE WHO WILL, AS A MAYOR MENTIONED SHEPHERD MOST OF THIS PROGRAM, AS WELL AS THE VERY, UH, LEGITIMATE POINTS, UH, MR. SELLERS MAKES, I THINK THIS IS A SOLID PLAN FOR IT.
[22. Discuss Options for the Marker for Sarah Dahlstrom at the Corner of Old Stagecoach Rd and RM 150. ~ Dex Ellison, Council Member]
UP, AGENDA ITEM NUMBER 22, UH, DISCUSS OPTIONS FOR THE MARKER FOR SARAH DAHLSTROM AT THE CORNER OF OLD STAGECOACH ROAD AND RM ONE-FIFTY CUSTOMER NELSON.AND, UH, UH, AMBER, I KNOW YOU HAVE A MIC OVER THERE TOO, SO I'LL HAVE YOU JUST FILL IN THE BLANKS HERE, BUT, UH, ESSENTIALLY, UH, COUNTING.
I REMEMBER, UH, LAST COUNCIL MEETING DECEMBER 16TH, WE WERE APPROACHED ABOUT, UH, THE DAHLSTROM MEMORIAL THAT'S THERE AT THE, UH, UH, CONVENIENT, THE MARKER THAT'S THERE AT THE CA UH, CONVENIENCE STORE THAT'S ABOUT TO BE BUILT.
AND THE CONCERN FROM, UH, SOME OF OUR RESIDENTS ABOUT THAT, UH, EITHER BEING MOVED OR TAKEN AWAY IN SOME SHAPE FORM OR FASHION, UH, STAFF HAS DONE A GREAT JOB AND AMBER CAN ELABORATE ON THIS ON GETTING FEEDBACK FROM OUR, UM, UM, WORKING WITH, WITH OUR PARTNERS.
SO AMBER, IF YOU WANT TO JUST FILL US IN ON THAT.
SO WE REACHED OUT TO THE OWNER TO MAKE SURE THAT, UH, THE CURRENT MARKER IT IS APPROVED BY TXDOT TO BE THERE AND MAKE WE MADE SURE THAT IT WASN'T GOING TO BE IN THE WAY OF THE DRIVEWAY AND IT'S NOT.
AND SO THEY WERE HAPPY TO LET IT CONTINUE TO REMAIN THERE.
AND, UM, WE JUST THANK THEM PROFUSELY FOR HONORING, UM, THAT MARKER THERE.
AND SO THE ONLY OTHER THING I WANTED TO ADD, UH, TO THE COUNCIL, UH, TO SEE IF WE WANTED TO HAVE STAFF REACH OUT TO THE UNDERLYING LANDO AND LANDOWNER TO SEE IF THERE WAS SOMETHING, PERHAPS IT COULD BE DOWN FOR SOMETHING A LITTLE BIT MORE PERMANENT STRUCTURED THERE, PERHAPS, UH, IF THAT'S THE COUNCIL'S DESIRE, BUT I THINK IT'S GREAT NEWS TO HEAR THAT THE MEMORIAL THAT THERE THAT IS THERE WOULDN'T BE UNDISTURBED YEAH.
YOU KNOW, I, I KINDA THOUGHT OF THAT, YOU KNOW, WHEN THAT WAS BROUGHT UP AS WELL, BUT I, I THINK I WENT BACK TO MR. DAHLSTROM CONSTRUCTING THIS AND, YOU KNOW, THE TIME AND THE LOVE YOU PUT INTO THIS, I THINK WHAT WE COULD DO AS A CITY IS MAKE SURE THAT WE MAINTAIN IT, YOU KNOW, AND THAT WOULD BE INDIVIDUALS GOING OUT THERE AND MAKING SURE THAT THE GRASS IS CUT AND THAT, YOU KNOW, ANY TRASH OR ANYTHING PICK, PICK UP AROUND THERE.
I THINK MR. DAHLSTROM BUILT HIS MARKER, HAD HIS PARKER BUILT OR INSTALLED HIMSELF, UH, WITH A LOT OF LOVE TOWARDS HIS LOVED ONE.
I, I I'D HATE TO GO IN THERE AND DISTURB IT ANY WAY THAT WOULD CHANGE THE WAY IT LOOKS, BUT I WOULD IMPLORE US TO MAKE SURE THAT WE AS A COMMUNITY MAINTAIN THAT MARKER AND DO WHAT WE CAN TO MAKE SURE IT STAYS, UH, TO A GOOD STANDARD, OR WE CAN REALLY, UH, HONOR THE FAMILY.
DO WE KNOW IF THE ADOPT A HIGHWAY HAS A SPONSOR FOR THAT STRETCH OF ROAD, THAT MIGHT BE SOMEONE WE COULD APPROACH ABOUT INCORPORATING? I DON'T KNOW.
THAT'S JUST A THOUGHT OFF THE TOP OF MY HEAD.
MY OTHER QUESTION IS THAT YOU, AMBER, YOU SAID THAT TEXTILE HAS ALLOWED FOR THE MARKER TO BE THERE.
IS THERE A DIFFERENT CLASSIFICATION THAT MAKES IT MORE PERMANENT THAN, THAN WHAT YOU'RE SAYING? IS THERE SOMETHING THAT CAN BE DONE TO MAKE IT, YOU KNOW, I THINK ABOUT THE PHILLIP DURAN AREA, YOU KNOW, WE DID A STREET, BUT THERE'S ALSO A SORT OF A MONUMENT THERE OR WHATEVER, BUT I DON'T KNOW.
I JUST DON'T KNOW WHAT THE RULES ARE AROUND THAT.
AND IF THERE'S ANYTHING WE COULD DO SINCE IT SOUNDS LIKE THE PARTIES ARE WILLING TO REALLY CEMENT THAT MAYBE, MAYBE IT'S WORTH AND PURSUING.
SO THERE WOULD BE SOMETHING FROM A CRASH RATED STANDPOINT, YOU CAN'T ERECT ANYTHING PERMANENT IN THE STATE RIGHT AWAY, THAT'S GOING TO IMPEDE WITH, WITH CRASH RATINGS.
SO THAT'S WHY MOST OF THOSE MARKERS ALL DOWN
[02:05:01]
THE HIGHWAY SYSTEM ARE THE SAME.UH, WE CAN, WE CAN LOOK INTO IT.
WHAT I WAS GOING TO MENTION A LITTLE EARLIER IS THAT, UH, THE, THE UNDERLYING LANDOWNER, NOT JUST THE GAS STATION GROUP, BUT THE FULL 10 ACRES, UH, WOULD MOST LIKELY TAKE THAT ON AS A MAINTENANCE PROJECT, JUST AS THEY'RE MAINTAINING ALL THE PROPERTY.
AND I'M VERY HAPPY TO REACH OUT TO HIM AND ASK THEM TO DO THAT.
AND ONE THING, JUST TO POINT OUT, YOU KNOW, JUST REMINDING EVERYBODY THAT MR. COLSTON PUTS A TOGETHER, THE THING IS, IF YOU START, YOU KNOW, UH, BUILDING A MARKER FOR SOMEONE THERE'S MARKERS THROUGHOUT THE CITY, ARE WE GONNA JUST, UH, DO IT FOR ONE PERSON OR ARE WE GONNA DO IT FOR EVERYBODY? SO THAT'S SOMETHING WE GOTTA KEEP IN MIND AS WELL.
SO I, I, I DON'T KNOW IF THAT'S, UH, YOU KNOW, THAT'S A LOT TO GO THROUGHOUT THE CITY CAUSE I I'VE TRAVELED A LOT OF THE BACK ROADS, A LOT OF THE ROADS UP AND DOWN COLUMN THERE'S MARKERS ALL UP AND DOWN THE ROAD AND, UH, YOU KNOW, YOUR HEART GOES OUT, BUT AT THE SAME TIME, IS THAT OUR RESPONSIBILITY TO CITY TO GO IN AND PUT A MONUMENT, EVERY ONE OF THESE MARKERS, YOU KNOW, I HAVEN'T HAD MUCH EXPERIENCE WITH THIS, BUT I THINK IT'S PART OF THE PERMIT WITH TEXT OFF IS THAT THE APPLICANT AGREES TO MAINTAIN IT IN PERPETUITY.
SO THE FAMILY MAY ALREADY BE MAINTAINING THE MARKER SITE ITSELF, BUT AGAIN, THE LANDSCAPING AROUND THE MARKER, YOU KNOW, COULD BE SOMETHING THAT WE HAVE THAT, AND I WOULD BE TOTALLY ON BOARD FOR THAT BE GREAT.
SO WE, THAT AGREEMENT WE DO THINK IS ALREADY IN PLACE WHERE THE FAMILY'S MAINTAINING IT.
IF IT'S, IF IT'S IN THE RIGHT OF WAY, DOES, HOW DOES THE, THE PROPERTY OWNER HAVE ANY SAY ONE WAY OR ANOTHER, IT'S NOT PERMIT FOR THE FAMILY TO MAINTAIN THE MARKER, BUT THE UNDERLYING PROPERTY OWNER, UH, YOU KNOW, WOULD BE RESPONSIBLE TO MAINTAIN IT.
SO LIKE WE DO EVERYWHERE ELSE IN THE CITY, YOU KNOW, THEY MAINTAIN UP TO THE EDGE OF THE ROADWAY.
I BELIEVE THAT IT IS CORRECT THAT THE FAMILY MEMBERS WOULDN'T BE RESPONSIBLE FOR MAINTAINING THEIR MEMORIAL IF IT'S PLACED THERE.
ANY OTHER QUESTIONS? COMMENTS.
[23. Discussion and direction regarding currently open board seat applications. ~ Travis Mitchell, Mayor]
NUMBER 23, DISCUSSION AND DIRECTION REGARDING CURRENTLY OPEN BOARD SEAT APPLICATIONS.SO, UM, TH TH TWO DIFFERENT THINGS ARE HAPPENING ON TWO DIFFERENT PATHS.
AND I WANTED TO BRING THIS UP TO THE COUNCIL SO THAT WE COULD ALL BE AWARE OF THAT AND THEN DECIDE WHAT WE WANT TO DO.
NUMBER ONE IS AT OUR LAST MEETING, WE CREATED AN AD HOC COMMITTEE TO REWRITE OUR BOARDS AND COMMISSIONS POLICY.
UH, THAT CON COMMITTEE, I GUESS THIS IS WHAT WE'RE CALLING IT, UH, IS MOVING FORWARD WITH BRINGING A PROPOSAL.
BUT AT THE SAME TIME, BEFORE WE EVEN MADE THAT MOTION, WE ALREADY HAD, I THINK, THREE DIFFERENT BOW, UM, BOARDS AND MAYBE A TOTAL OF FIVE OR SIX DIFFERENT SEATS.
SO THERE'S TWO P AND Z SEATS THAT HAVE BEEN POSTED, UH, FOR A WHILE, UH, THAT THERE THAT WE HAVE, I DON'T KNOW WHAT THE TOTAL IS.
YOU MAY KNOW, YOU MAY HAVE LOOKED AT IT MORE RECENTLY, BUT WE HAD SIX OR SEVEN TOTAL APPLICATIONS IN FOR THAT SEAT.
AND IT'S, IT'S BEEN POSTED FOR LONGER THAN IT TYPICALLY WE POST, UH, UH, AND THEN I THINK THERE'S A LIBRARY BOARD.
AND ONE OTHER ONE THAT I REMEMBERED YOU, SCOTT, YOU ARE PAGE, THIS IS WHAT I TOLD YOU.
SO IS WHAT ARE THE OTHER SEATS THAT ARE CURRENTLY OPEN? HOW LONG HAVE THEY BEEN OPEN AND DO WE HAVE APPLICATIONS? AND THE BROADER QUESTION I'M TRYING TO ASK IS, UH, DO WE WANT TO ALLOW FOR THESE APPLICATIONS TO GO AHEAD AND GO THROUGH OUR CURRENT BOARDS AND COMMISSIONS POLICY, WHICH IS A FOUR MEMBER, UH, INTERVIEW PANEL BRINGS THEM IN AND MAKES A NOMINATION AND BRINGS THEM FORWARD, OR DO WE WANT TO WAIT UNTIL A PROPOSAL COMES FOR A NEW BOARDS AND COMMISSIONS POLICY AND WE HAVE THOSE DISCUSSIONS AND GET THAT SECURED AND THEN REPOST AND START AGAIN, ACCORDING TO THAT PROCESS.
BUT FIRST SCOTT, DO YOU KNOW WHAT THE OTHER SEATS ARE THAT ARE CURRENTLY OPEN THERE? ZBA? OH, GO AHEAD.
WELL, SO IS THE BOARD OF ADJUSTMENT? YES.
SONY BOARD OF ADJUSTMENT APPEALS.
IT'S LIKE I HAVEN'T TALKED TO IN FRONT OF A MICROPHONE FOR FIVE AND A HALF YEARS.
UM, YEAH, WE WERE LOOKING TO POST AN ALTERNATE FOR ZBA.
UH, THE REASON FOR THAT IS, UM, THE WAY STATE LAW WORKS TO PASS A VARIANCE.
YOU HAVE TO HAVE A THREE QUARTERS VOTE.
AND WHEN YOU ONLY HAVE FIVE MEMBERS ON THE BOARD, IF FOR WHATEVER REASON, IF SOMEONE CALLS IN SICK, YOU BETTER HOPE THAT THE OTHER FOUR MEMBERS ARE ABSOLUTELY IN ATTENDANCE.
SO ONE OF THEM, HOPEFULLY ONE OF THEM DOESN'T RIGHT.
IS THAT A CURRENTLY POSTED OPENING WITH APPLICATIONS RECEIVED OR IS THAT SOMETHING YOU'RE HOPING TO POST? THAT'S SOMETHING WE, I BELIEVE WE ARE GOING TO HOPE HOPING TO POST AFTER WE HEAR THE DISCUSSION TONIGHT.
BUT DO WE, DO WE HAVE CURRENTLY OPEN SEATS? WE HAVE TWO FOR P AND Z.
WE'VE BEEN OPEN FOR A LONG TIME.
AND THEN LIBRARY LIBRARY BOARD IS THE OTHER ONE, JUST ONE SEAT.
[02:10:01]
AND THE OTHER THING ABOUT IS THAT ACCORDING TO STATE STATUTE, FOUR MEMBERS HAVE TO HEAR THE VARIANCE.AND THEN WE'LL HAVE THE ARTS COMMISSION MEMBERS AS WELL AS NEWLY APPOINTED TO PNZ AND ONE LIBRARY BOARD RIGHT NOW OR WHERE WE HAVE APPLICATIONS.
WHEN WAS, WHEN WAS IT NOTICED AND HOW MANY APPLICATIONS DO WE HAVE? SO THE P AND Z ONE HAS BEEN GOING SINCE, UH, SEPTEMBER, UM, STARTING WITH, UH, OUR PREVIOUS CHAIR STEPPING DOWN AND ANOTHER CHIPPERS OR ANOTHER PERSON STEPPING DOWN BECAUSE OF THEY CAN HANDLE WITH THEIR JOB AND WORKING AS A VOLUNTEER.
SO, UM, THEY, IT WAS A SLOW START TO GETTING APPLICATIONS, BUT ACTUALLY IN THE LAST, WITHIN THE LAST MONTH, WE'VE ACTUALLY HAD A LOT MORE FROM THE PNZ COMMISSION.
SO THERE'S, THERE'S ABOUT SIX OR SEVEN IN THE LIBRARY BOARD POSITION THAT I DON'T KNOW THE ANSWER TO.
WE HAVE, WE HAVE TWO POSITIONS OPEN FOR THE LIBRARY BOARD.
WE HAVE NINE APPLICATIONS, WHICH INCLUDES SOME, SOME LEGACY APPLICATIONS FROM, FROM LAW BACK.
AND WE'RE READY TO START VETTING THOSE AND MAKING SURE, OKAY.
SO, SO WHAT, WHAT I DON'T WANT TO DO, AND I THINK STAFF DOESN'T REALLY WANT TO DO UNTIL THEY'VE HEARD FROM US IS CLOSE THOSE DOWN AND FILL THOSE SEATS.
BUT IT'S, IT'S, IT'S KIND OF OBVIOUS, AT LEAST IN MY MIND THAT WE SHOULD, BUT I WANT TO GIVE US AN OPPORTUNITY TO WEIGH IN ON THAT AND DECIDE WHETHER WE WANT TO AFFIRMATIVELY MOVE FORWARD, UH, BRINGING FORWARD NOMINATIONS OR WHETHER WE WANT TO GO A DIFFERENT DIRECTION.
SO DOES ANYBODY HAVE THOUGHTS ON THAT CUSTOMER FOR SCALE? THANK YOU.
UM, I CAN SAY THAT, UM, WE'VE GOTTEN TOGETHER ME COUNCIL MEMBER, TWO BS AND COUNCIL MEMBER PARSLEY, AND WE HAVE MADE GREAT PROGRESS.
UM, AND WHAT WE CAN DO IS TRY TO SPEED UP THAT PROGRESS TO, TO MAKE IT, SO IT WILL BE THE NEXT COUNCIL MEETING.
UM, AND SO THEREFORE WE COULD USE, WE COULD USE THAT POLICY SOONER RATHER THAN LATER.
I MEAN, AT LEAST IT GIVES US TIME TO DISCUSS IT.
UM, AND I SAY THAT BECAUSE, UM, AND MAJORITY OF THE INFORMATION FOR THE NEW PROCESS CAME FROM COUNCIL MEMBER TIBIAS, WHICH I ALWAYS TELL HIM HE IS, HE'S HIDING HIS INTELLIGENCE FROM US AND I DON'T APPRECIATE IT, BUT I WAS READING WHAT HE HAD WRITTEN AND WE ALL TALKED AND AGREED UPON.
AND I THOUGHT THIS, THIS IS PERFECT.
CAUSE WE'RE, WE'RE JUST TRYING TO MAKE A PROCESS.
THAT SEEMS THAT IS FAIR AND NONPOLITICAL WHERE THERE'S THESE GOALS WE HAVE THAT I THINK ARE VERY IMPORTANT TO EVERY COMMITTEE AND BOARD THAT WE'RE WORKING WITH.
SO IF IT, MY OPINION IS THAT WE PUT A RUSH ON THIS, UH, I MEAN, NOT MAKE IT ANY LESS, UM, UH, SUBJECTIVE, I GUESS, BUT GET TOGETHER FINALIZE AND THEN BRING IT BACK TO COUNCIL BY NEXT MEETING.
AND THEN WE CAN PROCEED, UH, WITH THE MEMBERS AND THE COMMISSIONERS AND THE BOARDS AND COMMITTEES.
THAT'S WHERE ELSE BEFORE I COMMENT WITH ANYBODY ELSE FROM THE TASK FORCE, LIKE TO ELABORATE OR GIVE THEIR INPUT, BECAUSE I'M ACTUALLY WAS VERY CURIOUS ABOUT Y'ALL'S INPUT BEFORE I MADE MY COMMENTS THIS EVENING.
UM, I THINK WE CAN PROBABLY GET IT DONE BY NEXT MEETING.
WE, WE SPENT A GOOD ALMOST TWO, TWO AND A HALF HOURS, UH, JUST, UM, YOU KNOW, INTO THE PINCER PENCIL, INTO THE PAD AND, UH, FORMULATED A PLAN BECAUSE AGAIN, IT'S ALSO ABOUT THE MISSION STATEMENT OF EACH OF ONE OF THESE, UM, COMMITTEES THAT WE'RE LOOKING AT.
AND THERE'S QUITE A FEW OF THEM ON THERE THAT WE NOTICED THAT, YOU KNOW, SOME OF THEM HAVE TERMS, SOME OF THEM HAVE UNEXPIRED TERMS. AND SO IT'S A MATTER OF DISSECTING EACH ONE AND SEEING, UH, GOING THROUGH EACH, EACH ONE OF THESE COMMITTEES THAT WE HAVE AND IDENTIFYING THE GOALS AND ALSO GETTING THE, UH, POLICY DOWN, UH, AS FAR AS, UH, WHAT WOULD IT BE MORE FAIR? WHAT WOULD BE MORE BASIC, NOT SO MUCH BASIC, BUT SOMETHING THAT WOULD STREAMLINE THE INTERVIEW PROCESS AND ALSO THE POLICY IDENTIFY THE POLICY, UH, TO WHERE IT'S, UH, A LOT MORE EFFICIENT IN THE END.
AND WE CAN BE ABLE TO GET, UH, THE BEST CANDIDATE IN FRONT OF US FOR THE,
[02:15:01]
UH, FOR THE VOTE, FOR THE RECOMMENDATION AND MS. PARSON, UH, COUNCIL MEMBER PARSLEY ALSO HAD SOME GREAT IDEAS AS WELL.SHE GAVE SOME GOOD INPUT SO SHE COULD, UH, GIVE SOME OF HER FEEDBACK AS WELL.
WE CAN PROBABLY GET IT DONE BY THE NEXT MEETING, BECAUSE WHAT THEY'LL BE ASKED, WHAT COUNCIL MEMBER TOBY HAS, I'M SORRY, UM, SHARE WITH US AND ALL THE INFORMATION HE BROUGHT.
IT'S, IT'S REALLY, REALLY FAIR SINCE EQUAL AND GIVES A GREAT OPPORTUNITY TO A LOT OF CANDIDATES.
SO I THINK IT WILL BE GREAT TO WAIT.
I APPRECIATE THAT FEEDBACK AND I'LL BE HONEST, IT'S KIND OF WHAT I EXPECTED.
SO YOU, IT'S PROBABLY NO SURPRISE TO EVERYONE THAT THIS POLICY REVISION IS VERY IMPORTANT TO ME.
I'M GOING TO BE VERY HIGHLY CRITICAL OF WHAT Y'ALL BRING FORWARD, AND IT DOESN'T MATTER WHAT COMBINATION OF THREE OF YOU ALL WOULD HAVE WORKED ON THIS.
UH, I'M GOING TO BE LOOKING FOR EVERY TYPE OF BIAS IN WAY OF EVERYTHING THAT I HAD A PROBLEM WITH WITH THE PREVIOUS POLICY, WITH THAT BEING SAID, I HAVE EVERY BIT OF COMPETENCY.
YOU ALL ARE GOING TO BRING A GREAT PRODUCT FOR US TO CHEW ON.
MY CONCERN IS THAT IT'S GOING TO BE BROUGHT FORWARD ON JANUARY 18TH.
WE'RE GOING TO CHEW ON IT AND GIVE Y'ALL ALL KINDS OF FEEDBACK AND DIFFERENT THINGS.
AND IT'S NOT GOING TO NECESSARILY BE APPROVED THAT DAY.
I VERY MUCH DON'T SEE THAT HAPPENING BECAUSE UNLESS Y'ALL JUST BROUGHT SOMETHING THAT BLEW OUR SOCKS OFF, WHICH I'M SAYING Y'ALL COULD VERY WELL DO.
MY, MY, MY ASSUMPTION IS THIS IS GONNA TAKE A COUPLE REITERATIONS.
SO IF, IF COUNCIL AGREES THAT THAT'S PROBABLY GOING TO BE THE COURSE, THEN WE'RE NOT JUST LOOKING AT MAYBE JANUARY 18TH HAVING A NEW POLICY AND THEN BEING ABLE TO IMPLEMENT IT FROM THERE IS PROBABLY GOING TO BE MAYBE EVEN FEBRUARY, UH, AT THE EARLIEST, IT WILL IMPLEMENT THAT.
ARE WE COMFORTABLE CONTINUING TO KEEP THOSE BOARDS AND COMMISSIONS, UH, OPEN FROM THAT? I I'VE SAID ON PANSY BEFORE I UNDERSTAND WHAT IT'S LIKE TO HAVE A STRAIN AND, AND NOT ALL YOUR MEMBERS THERE, IT PUTS AN EXTRA BURDEN ON IT, BUT AT THE SAME TIME, Y'ALL HAVE HEARD ME SAY, I WANT A FAIR PROCESS FOR THESE BOARDS AND COMMISSIONS.
SO THAT IS JUST A LITTLE BIT OF MY CONCERN WITH WAITING.
I KNOW THAT MIGHT BE A SURPRISE TO YOU ALL AS MUCH AS I WANT TO GET A NEW POLICY INVOLVED.
YOU SAID SEVEN APPLICANTS FOR P AND Z AND NINE FOR THE TWO POSITIONS ON THE LIBRARY, BOARD, THOSE, AND EVEN SOME LEGACY APPLICATIONS.
THOSE PEOPLE HAVE TAKEN THE TIME TO SUBMIT, UH, THEIR INTEREST ON FOR OUR BOARDS AND COMMISSIONS WITH THE POLICY, AS MUCH AS I DISLIKE IT, THAT IS IN PLACE.
SO MY CONCERN IS IF WE WERE TO HAVE A DIFFERENT POLICY, WOULD IT JUST WASH ALL OF THOSE FOLKS OUT AND START IT OVER? BECAUSE LIKE I SAID, THIS POLICY COULD LOOK SIMILAR TO THE ONE THAT EXISTS.
IT COULD BE COMPLETELY DIFFERENT.
SO THAT IS JUST MY CONCERN, THOSE TWO THINGS THAT IT COULD MOST LIKELY PUSH OUT TO FEBRUARY, MAYBE EVEN MARCH, AND THEN THE APPLICANTS THAT HAVE ALREADY APPLIED.
THAT THAT WOULD BE MY, MY, MY REQUEST OF COUNCIL TO CONSIDER THAT IN MY FEEDBACK ON THAT IS, UM, IS I UNDERSTAND THAT THERE WILL BE SOME THAT MAY LOOK AT IT THAT WAY, LIKE WHAT YOU'RE SAYING, BUT I'M LOOKING AT AN IMPROVEMENT OVERALL IMPROVEMENT.
AND IF IT MEANS WE TAKE A, UH, ANOTHER STEP BACK AND LOOK AT IT AND FIND A BETTER WAY OF, UH, WHETHER IT'S VETTING OUT, WHETHER IT'S THE INTERVIEW PROCESS, WHETHER IT'S THE NEW REAPPOINTMENT PROCESS, IT'S THE WHOLE THING IS THAT WE'RE TRYING TO ACCOMPLISH THE MISSION OF GETTING MORE PEOPLE INVOLVED IN OUR CITY OVERALL.
SO, UH, I UNDERSTAND YOUR CONCERNS ABOUT, OKAY, WELL, YOU'RE GOING TO BRING IT TO ME IN TWO WEEKS AND I MAY NOT LIKE IT, SO I MAY NOT VOTE FOR IT.
AND THEN IF WE'VE GOT THESE PEOPLE WAITING, IT COULD BE A MATTER OF LIKE, HEY, THIS IS, THIS MAY BE GREAT, OR LET'S TRY IT.
YOU KNOW, WHETHER WE WEIGH IT, WHETHER WE BRING IT TWO WEEKS FROM NOW, OR WE BRING IT IN AT THE END OF THE MONTH, UH, I, I THINK THAT WHAT THE, OUR TASK WAS, WAS TO LOOK AT FINDING A MORE FAIR AND EFFICIENT AND MORE, UH, MODERN PROCESS OF HOW WE CAN BE ABLE TO GET THESE COMMISSIONS AND THESE BOARDS AND THE AD COUNT COMMITTEES, UH, ON BOARD WITH THE MISSION STATEMENT FOR, SO THAT WAY, WHEN THEY ARE ON BOARD, THEY FEEL READY
[02:20:01]
TO GO READY TO SERVE.THAT'S THE WHOLE OBJECTIVE OF EVERYTHING IS MAKING SURE THAT WE DO IT IN A FAIR, AND I WANT TO USE THE FAIR AND BALANCED THING, BUT IT'S TO BE ABLE TO MAKE SURE THAT WE HAVE IT MORE EFFICIENT AND MORE EFFECTIVE.
SO THAT WAY WE CAN GET THE POSITIVE FEEDBACK THAT WE ARE REQUESTING IN THAT WE ARE ALSO, UH, REQUIRING THAT THESE BOARDS COME BACK TO US WITH THEIR IDEAS AND THEIR OPINIONS AND, UH, EVERYTHING ELSE THAT COMES ALONG WITH THEIR MISSION STATEMENT WITH THE COMMITTEE AND JUST MAKE ONE CLARIFYING POINT.
I WOULDN'T BE, I'M GOING TO ADVOCATE FOR A CHANGE AT AS POLICY.
SO ALMOST ANYTHING I'M GOING TO BE ADVOCATING FOR IT, BUT I'M GOING TO MY POINT, IS THAT THE COUNCIL WITH THESE, WITH THE TASK FORCES BEING COMPRISED, IS THAT FOR THE IDEA FOR US THEN TO SH TO TAKE WHAT YOU, I BROUGHT TO US AND THEN WORK THAT TO A POSITION WHERE WE ALL FEEL, OR MAJORITY OF US, I GUESS, FEEL COMFORTABLE ON THAT.
SO THAT'S WHAT I'M JUST SAYING, THAT I ANTICIPATE THAT THERE WILL BE FEEDBACK TO WHAT YOU ALL BRING TO US, AND THEREFORE IT PROBABLY WOULDN'T NEED TO BE MASSAGED EVEN MORE TO BRING BACK AT A LATER MEETING.
AND THAT'S WHAT I'M REFERRING TO.
I'M NOT TRYING TO HOLD ANYTHING HOSTAGE AND SAY, I'M NOT VOTING FOR SOMETHING.
JUST SAYING THAT I ASSUMED THAT THIS IS GOING TO TAKE SOME TIME TO MASSAGE THROUGH, BECAUSE THIS IS NOT A, A LIGHT THING HERE.
AND BY BRINGING THESE FOUR, THESE IDEAS FORWARD, UH, WE KNEW WE WERE GOING TO GET THIS, THAT REACTION.
AND WE DO REQUIRE FEEDBACK FROM THE S FROM THE DICE.
I THINK, I THINK EVERYBODY'S IS READY TO HAVE THAT DISCUSSION RELATED TO THE POLICY AND, AND OBVIOUSLY, YOU KNOW, PROBABLY READY TO MAKE THOSE CHANGES WITH THE REASON THAT WE'RE MOVING FORWARD.
IT'S, IT'S THESE SEATS IN PARTICULAR THAT WERE POSTED WHERE THE APPLICATIONS HAD ALREADY BEEN RECEIVED BEFORE WE EVEN MADE THIS VOTE AT THE LAST MEETING.
AND SO THEY'RE IN LIMBO, IS, IS IT A SITUATION WHERE W WE HAVE P AND Z, WHO'S STRUGGLING TO MAKE A QUORUM ON A REGULAR BASIS, WHICH IS A VERY IMPORTANT BOARD TO TAKE ROBUST VOTES ON, UH, IS IT, IS IT, WAS IT OUR INTENTION WHEN WE DECIDED TO REWRITE THE POLICY TO KILL THE APPLICATIONS AND POSTINGS THAT WERE CURRENTLY OUT, UH, AND, AND, OR WAIT, STALL, WAIT UNTIL THIS NEW POLICY AND THEN FOLLOW THAT POLICY, WHICH MAY INCLUDE THINGS THAT WEREN'T DONE, OR IS IT, IS THIS, ARE THESE CURRENT, DO THESE CURRENT APPLICATIONS THAT ARE READY TO GO NEED TO, UH, UH, WAIT UNTIL WE HAVE A NEW POLICY IN PLACE, OR IS IT APPROPRIATE FOR THEM TO FOLLOW THE POLICY THAT HAS BEEN IN PLACE AND IT'S STILL IN PLACE? UH, YOU KNOW, I DON'T HAVE IT.
I DON'T HAVE AN ANSWER I HAVEN'T DONE.
I THINK RIGHT NOW IT'S MUCH AS THE, AS FAR AS THE POLICY, BUT THE MAJORITY OF IT'S THE PROCEDURE, THE PROCEDURE ON HOW IT WOULD BE DONE, AND THE POLICY IS, IS STILL GONNA BE THERE.
IT'S, IT'S THE MISSION IS TO SERVE OUR COMMUNITY ON ALL BOARDS.
UH, THAT'S THE OVERALL GOAL AS FAR AS THE POLICY GOES, BUT I THINK IT'S JUST THE, THE WAY THAT THE PROCEDURES ARE SET UP, UM, THAT WE'RE COMING UP WITH, UM, THAT SOP STANDARD OPERATING PROCEDURE, IT IS, IS WHAT WE'RE REALLY LOOKING AT THE MOST TO ALSO GAIN MORE INTEREST IN FOR THESE BOARDS, BECAUSE THAT'S THE OVERALL GOAL IS TO GET OUT.
I JUST DON'T WANT SIX APPLICANTS.
I WANT PEOPLE TO BE LIKE WAITING FOR WHEN THE OPEN, THE APPLICATION PROCESS OPENS AND BE IN, BE READY TO SERVE AND BE READY TO BE PART OF THAT.
THAT'S THE WHOLE KEY, THAT'S ALL BOTTOM LINE CUSTOMER IS.
SO I'M REALLY LOOKING FORWARD TO THE CHANGES, UM, YOU KNOW, TO GET TRUE REPRESENTATION FROM THE ENTIRE CITY IS SOMETHING THAT I'M LOOKING FORWARD TO SEEING IN THE FUTURE.
SEEING PEOPLE FROM EVERY DISTRICT, SERVING ON OUR BOARDS AND COMMISSIONS IS SOMETHING THAT I'VE ALWAYS ADVOCATED FOR AND WOULD LOVE TO SEE IN THE CITY.
UM, I UNDERSTAND THAT WE, WE HAVE A DEFICIENCY RIGHT NOW.
I, ONE OF OUR MOST IMPORTANT BOARDS AND THAT'S PNC BECAUSE THAT'S PLANNING, ZONING THAT SHAPES THE FUTURE OF OUR CITY.
UM, THERE'S A WAY AS A COUNCIL, WE CAN COME TOGETHER AND TRY TO GET THESE BOARDS AND COMMISSIONS FIELD SO WE CAN KEEP MOVING AS A CITY FORWARD, UH, IN THE NEXT COUPLE OF MONTHS WOULD BE GREAT, ACTUALLY, EVEN WITHIN THE NEXT, YOU KNOW, P AND Z MEETING.
[02:25:01]
I MEAN, WOULD BE GREAT BECAUSE I KNOW WHAT IT'S LIKE TO SHOW UP TO A MEETING AND THEN BE TURNED OFF OR TURNED AWAY COUNCILOR ELLISON.AND I, UM, WALKED INTO A MEETING THIS THIS YEAR AND, UH, THEY DIDN'T HAVE A QUORUM AND WEREN'T ABLE TO HAVE THE MEETING.
SO, UH, IT'S, IT'S TOUGH FOR THOSE THAT SHOW UP AND ARE, YOU KNOW, THEY'VE GONE OUT OF THEIR WAY.
THEY'VE GIVEN UP THEIR TIME AND ALLIE SHOW UP FOR A MEETING AND THEY'RE NOT ABLE TO PROCEED.
SO IT'S, IT'S, IT'S TOUGH FOR THOSE INDIVIDUALS.
AND I'D JUST HATE TO SEE THAT HAPPEN AGAIN, BUT IS THERE A WAY THAT WE COULD MOVE FORWARD, UH, WITH THESE APPLICANTS SAY WE HAD A COUPLE OF COUNCIL MEMBERS INVOLVED IN THE PROCESS AS WELL, OR IF WE I'M JUST THROWING IDEAS OUT THERE, UH, OR IF WE COULD SEE THE APPLICATIONS AS A COUNCIL AS WELL TO, UH, MAYBE WEIGH SOME INPUT IS IF THERE'S A WAY TO MOVE FORWARD.
UM, I'M ASKING COUNCIL, IS THERE A WAY TO MOVE FORWARD WITH THESE APPLICANTS RIGHT NOW, WHILE WE'RE WAITING FOR THE PROCESS, BECAUSE WE'RE GOING TO CHANGE THE POLICY THAT'S GOING TO HAPPEN.
WE'VE GOT, UH, WE'VE GOT A COMMITTEE THAT'S WORKING ON THE CHANGES AS A COUNCIL.
WE'RE GOING TO WEIGH IN ON THOSE CHANGES.
AND I THINK THIS COUNCIL WAS WILLING TO MAKE THESE CHANGES, AND I THINK IT'S LONG OVERDUE TO MAKE THEM, BUT TILL THEN, YOU KNOW, ARE WE GOING TO SHUT THE CITY DOWN? ARE WE GOING TO CONTINUE MOVING FORWARD? SO I'M JUST TRYING TO FIND A WAY WE CAN GET THESE POSITIONS FILLED AND WE CAN, UH, KEEP THE CITY MOVING FORWARD, CUSTOMER BRADSHAW.
I SHARE THE, THE SAME, UH, THOUGHTS AND CONCERNS AS COUNCIL MEMBER ELLISON AND ALSO COUNCIL MEMBER RIZZO.
AND EVEN YOU TOUCHED ON IT AS WELL.
UM, I THINK THAT WE'RE AT A POINT WHERE WE REALLY NEED TO FOCUS ON BEING EFFICIENT AND GETTING B'S SPOTS FILLED.
SO I WOULD LIKE TO SEE US PURSUE THE CURRENT APPLICANTS THAT WE HAVE WITH THE POLICIES THAT ARE IN PLACE RIGHT NOW, RATHER THAN TRY TO RUSH A NEW POLICY CHANGE CUSTOMER PARSLEY.
SO THE APPLICATIONS, UH, ARE NOT GOING TO GET WIPED OUT.
THEY'RE GOING TO BE THE SAME APPLICANTS.
ALL WE'RE DOING IS MAYBE TRYING TO HOLD OFF A LITTLE ON TO GETTING THE SELECTION PROCESS, BEING A LITTLE BIT MORE FAIR.
UM, I WAS READING BOTH AND AGAIN, I'M NEW HERE.
SO I WAS READING BOTH THE OLD ONE AND THE ONE THAT WAS BEING PROPOSED AS WE WERE WORKING ON THAT.
UM, IT LOOKED ABSOLUTELY FANTASTIC FOR SO MANY MORE PEOPLE TO APPLY AND GET TO JOIN THE COMMITTEES.
UM, I WOULD THINK RUSHING TO GET APPLICANTS JUST BECAUSE WE ARE SHORT ON THEM.
UM, PNC RIGHT NOW, WE'LL BE GETTING SOMEBODY, UM, APPOINTED IN THERE, UM, FOR ANOTHER YEAR.
I BELIEVE THAT THAT'S A LONG THEY'RE GOING TO BE THERE.
UM, WHEN WE CAN WAIT A LITTLE, MAYBE TWO MORE WEEKS, YOU KNOW, IT COULD BE THAT FOR THE NEXT COUNCIL MEETING, WE WILL AGREE ON WHAT WE ARE GOING TO BE PRESENTING IS WE'RE JUST PUSHING IT FOR A COUPLE OF MORE WEEKS IN ORDER TO GET THE RIGHT PERSON, THE RIGHT PEOPLE SELECT THEM.
WELL, I I'VE OVER THE LAST FIVE PLUS YEARS, THE BOARDS AND COMMISSIONS POLICY AND PROCESS HAS BEEN DEBATED AT EVERY SINGLE P AND Z, UH, NOMINEE.
UM, BUT OUTSIDE OF THAT AS WELL.
SO I AGREE WITH COUNCILOR ELLISON THAT I DON'T THINK IT'S GOING TO BE AS SIMPLE AS BRINGING IT FORWARD, TAKE A VOTE, FOLLOW A NEW POLICY.
CAUSE WE'VE HAD, UH, WE'VE HAD RECOMMENDATIONS FROM COUNCIL MEMBERS ABOUT DRAWING STRAWS IN ORDER TO MAKE THE PROCESS FAIR.
UH, WE'VE HAD RECOMMENDATIONS FOR, UH, REQUIRING THEM TO BE FROM INDIVIDUAL DISTRICTS, TWO, FOUR, AND SIX FROM SINGLE CERTAIN NUMBERS FROM CERTAIN DISTRICTS, EAST SIDE VERSUS WEST SIDE, RACIAL, ALL OF THESE ARE QUANTITATIVE AND QUALITATIVE CONVERSATIONS ABOUT THE PROCESS AND WHAT WHICH PROCESS IS, OR IS NOT FAIR RIGHT NOW, THE PROCESS JUST SAYS, THERE'S A PANEL OF FOUR PEOPLE, THREE OF WHICH ARE, OR TWO OF THEM ARE STAFF.
ONE IS THE CHAIR OF THE CURRENT BOARD, AND ONE IS THE, UH, CHAIR OF THIS BOARD.
AND, UH, AND WE'VE TYPICALLY BROKEN THAT OUT THROUGH DESIGNEES AND ALLOWED FOR, UH, AS MUCH INVOLVEMENT AS POSSIBLE.
BUT, UM, I JUST DON'T THINK IT'S GOING TO BE AS SIMPLE AS BRINGING FORWARD A PROPOSAL ON THE 18TH AND HAVING A VOTE AND HAVE THAT BECOME OUR NEW POLICY.
I MEAN, IT COULD BE THAT WAY, BUT WE, THIS BOARD W THE REASON THAT CURRENT POLICY HAS WITHSTOOD FOR SO MANY YEARS IS BECAUSE ONCE YOU REALLY GET DOWN TO IT, IT'S, IT'S HARD TO COME UP WITH A POLICY THAT EVERYONE AGREES IS A, IS A, IS A FAIR, FAIR POLICY.
YOU KNOW, IT'S SOME, SOME, UH, IDEAS MIGHT BE TO LET'S KEEP THE COUNCIL IS FAR REMOVED FROM THE, THE, THE VETTING PROCESS AND THE INTERVIEW PROCESS AS POSSIBLE, SO THAT THERE'S NO PERCEIVED POLITICAL INFLUENCE.
[02:30:01]
SIDE OF THAT SPECTRUM IS EACH AND EVERY INDIVIDUAL COUNCIL MEMBER GETS TO NOMINATE SOMEONE OF THEIR CHOOSING FOR INDIVIDUAL SEATS.IN WHICH CASE EVERYBODY HAS ONE MEMBER THAT THEY APPOINT.
AND THEN SOMEWHERE IN THE MIDDLE, AS FAR AS THE PROCESS IS CONCERNED IS, IS PROBABLY WHERE WE SHOULD LAY IN.
AND THAT'S WHERE IT CURRENTLY IS.
BUT I THINK THERE'S OBVIOUSLY OPINIONS ABOUT THAT AS WELL.
I JUST, I JUST DON'T REALLY KNOW WHAT TO DO.
I, I FEEL LIKE WE'RE SPLIT AND I KIND OF WANTED TO ALLOW FOR WILL TO SAY, YOU KNOW, WHAT HIS THOUGHTS ARE AS FAR AS THE IMPORTANCE OF GETTING THE PNC BOARD IN PARTICULAR FIELD AND THE POSSIBILITY OF MAYBE A ONE TO TWO MONTH DELAY ON THAT, YOU KNOW, AND, AND WHAT THAT MIGHT LOOK LIKE FOR YOU WHEN IT COMES TO THE BIG THINGS THAT P AND Z VOTE ON THE TWO BIGGEST THINGS, UM, THAT ARE MOST NOTICEABLE ARE ZONING APPLICATIONS AND CONDITIONAL USE PERMITS.
SO ZONING IS BASED ON THE CHANGE, THE USE OF THE LAND.
UM, THERE THERE'S A PUBLIC HEARING AS NOTICED AND WHAT HAVE YOU, AND IT GOES TO THE NEWSPAPER AND ALL THE AFFECTED PROPERTY OWNERS ARE NOTICED.
AND THEN WE GET A CONDITIONAL USE PERMIT.
THEY APPROVED LIKE THE RENDERINGS OF THE BUILDINGS.
THEY ALSO DO SUBDIVISION APPROVALS.
AND WHAT HAVE YOU, THE STATE REQUIRES THAT WE HAVE A SEATED BOARD AND THE LESS PEOPLE WE HAVE ON IT, THE HARDER IT IS TO GET THE VOTES TO PASS.
NOW, WE ARE LUCKY THAT MOST OF OUR PNC MEMBERS, THEY WORK WELL TOGETHER.
UH, STAFF HAS A GOOD WORKING RELATIONSHIP WITH THEM, BUT IF ONE OR TWO PEOPLE COME DOWN SICK, OR IF SOMEONE'S NOT ABLE TO MAKE IT FOR THAT MEETING.
AND WE FIND OUT LAST MINUTE THAT WE CAN'T HOLD A QUORUM, THEN EVERYTHING GETS PUSHED BACK.
AND SOMETIMES WE HAVE TO READ, NOTICE STUFF IN THE NEWSPAPER AND IT COSTS MONEY.
AND IT'S LIKE, WELL, WE HAVE TO DO LEGALLY TO MAKE IT WORK.
SO IF WE CAN HAVE A FULL BOARD ON P AND Z AND HAVE AN ALTERNATE APPROVED FOR THE BOARD OF ADJUSTMENT, ESPECIALLY THE WORD ADJUSTMENT, BECAUSE THEY REQUIRE A THREE QUARTER VOTE, INSTEAD OF JUST A SIMPLE MAJORITY, I'D PASS THE VARIANCE.
I UNDERSTAND THAT Y'ALL ARE WORKING ON A POLICY, I BELIEVE IS GOING TO BE A GREAT FARE POLICY.
UM, BUT WE'VE, WE'VE HAD THESE VACANCIES AT LEAST ON PNC FOR FOUR TO FIVE MONTHS NOW, AND WE NEED TO GET THEM FILLED.
AND THE BOARD OF ADJUSTMENT ONE WE'VE HAD TO RE NOTICE WE DIDN'T MAKE QUORUM IN THE DECEMBER MEETING.
AND SO THERE'S TWO PEOPLE NOT BEING ABLE TO CLOSE ON HOUSE.
SO WE HAVE TO WE'VE RE NOTICED IT FOR THIS JANUARY.
SO IT'S, THERE'S THE IT'S CAUSING DELAYS IN REAL TIME BECAUSE WE'RE THANK YOU.
MAY I ASK HOW MANY PEOPLE ARE MISSING FROM P AND Z AND THEN HOW MANY PEOPLE ARE MISSING FROM THE BOARD OF ADJUSTMENTS? SO WE HAVE TWO VACANCIES ON P AND Z.
UM, WE HAVE SEVERAL APPLICANTS, AS I'VE ALREADY STATED.
UM, THE BOARD OF ADJUSTMENT, IT IS FULLY STAFFED OR SEATED.
EXCUSE ME, WE WANT TO HAVE AN ALTERNATE BECAUSE THE DIFFERENCE BETWEEN A SIMPLE MAJORITY AND A MAJORITY THAT THEY HAVE TO VOTE FOR IT WITH A THREE-FOURTHS VOTE CAN CAUSE ISSUES.
IF, FOR WHATEVER REASON, IF SOMEONE CALLS IN SICK, IT'S AS SIMPLE AS THAT.
OR IF ONE OF THEM DOESN'T SHOW UP, IT HAPPENED AT THE LAST MEETING, SOMEONE CALLED A SICK AND SOMEONE DIDN'T SHOW UP WHEN THEY SAID THEY WERE GOING TO BE THERE AT THE LAST MEETING.
UM, SO WE ONLY HAD THREE AND WE COULDN'T HOLD ANYTHING.
THEY COULDN'T EVEN VOTE TO POSTPONE.
SO WE HAD TO RE NOTICE EVERYTHING.
SO IF WE HAVE AN ALTERNATE, IT MEANS WE CAN HAVE THEM ON SPEED DIAL TO GET THEM HERE TO THE CITY HALL REAL QUICK.
AND SO THEN WE CAN KEEP THE MEETING GOING ON THE BOARD OF ADJUSTMENT.
SO, SO, AND, AND THAT'S ASSUMING THAT WHOEVER WE HAVE ON CALL OR WHOEVER THE ALTERNATE IS, WOULD BE AVAILABLE, BECAUSE IT SEEMS LIKE EVEN OUR PEOPLE THAT WE APPOINT MAY NOT BE SHOWING UP.
AND THAT TO ME IS A BIGGER CONCERN.
UM, THE, WHENEVER WE, WHEN YOU LOOK TO A, UM, POSITIONS OR PEOPLE TO THE BOARDS, WE MAKE SURE THEY'RE AWARE THAT WE HAVE REGULARLY SCHEDULED MEETINGS, OR THEY SHOULD BE AVAILABLE FOR CERTAIN DATES OUT OF THE MONTH.
EVEN IF WE DON'T MEET ON A REGULAR BASIS, LIKE THE BOARD OF ADJUSTMENT, WE'VE ACTUALLY MET THREE TIMES LAST YEAR OR TWO TIMES LAST YEAR CONSECUTIVELY.
AND THEN WE HAVE ONE THIS YEAR.
SO THREE TIMES IN A ROW BEFORE THAT WE ONLY MET ON AVERAGE ONCE PER YEAR WITH BOARD OF ADJUSTMENT.
THAT'S HOW GOOD WE ARE AT STICKING TO OUR CODE AND MAKING SURE THAT WE TRY TO MAKE SURE WE DON'T NEED TO GET TO THE POINT OF VARIANCES.
UM, BUT I CAN'T TELL YOU WHY THEY DON'T, THEY DON'T.
I JUST, MY QUESTION WOULD BE LIKE,
[02:35:01]
DO WE RUSH THIS TO FILL POSITIONS THAT PEOPLE DON'T EVEN REALLY SEEM TO BE SHOWING UP TO? UM, AND, AND, AND, AND DO WE, UM, KIND OF OVERLOOK THE POLICY THAT MANY OF US DO NOT NECESSARILY AGREE WITH, UM, FOR THE SAKE OF, OF FILLING A POSITION.I WAS JUST GOING TO SAY, I THINK CDOA IS JUST A LITTLE SPECIAL IN THAT THERE ARE ONLY FIVE MEMBERS CURRENTLY, AND THEN IF YOU KNOW, ONE MISSES OR HAS ANOTHER ENGAGEMENT, AND WHILE WE TRY TO KEEP THEM AS UNIFORM AS POSSIBLE, SINCE CBO DOESN'T MEET REGULARLY, IT IS KIND OF A LITTLE MORE CHAOTIC IN THEIR SCHEDULING.
UM, BUT THIS PERSON, SOMEONE HAPPENED TO BE SICK AND SO SICK AND SOMEONE MISSING.
AND SO THIS JUST MIGHT BE JUST A LITTLE BIT OF, UM, SAFEGUARD FOR THE MEETINGS.
SO FOR WHY DO YOU NEED THREE? OR DO YOU NEED FOUR? PRETTY MAJORITY SINCE THERE'S ONLY FIVE, WE NEED IT FOR PRESENT, BUT OUT OF THE FIVE, BUT NO, SORRY.
UM, WITH, WITH A THREE-QUARTERS VOTE, YOU HAVE TO HAVE ALL FOUR OF THEM VOTE IN THE AFFIRMATIVE TO PASS THE VARIANCE WHEN THEY CONSIDER IT.
SO THERE CAN'T EVEN BE ONE PERSON VOTING IN AGAINST WE'RE FULL ACTUALLY ON THAT.
WE HAVE ALL POSITIONS AND WE WANT TO HAVE THE ALTERNATIVE FOR THAT REASON THOUGH.
SO AGAIN, I FEEL LIKE THERE IS ANOTHER UNDERLINING ISSUE BESIDES, AND, AND MAYBE IT'S BECAUSE THEY'RE JUST NOT MEETING ENOUGH.
MAYBE IF WE SET UP A MEETING, JUST, YOU KNOW, A MONTHLY MEETING THAT THEY CAN PLAN ON WHERE YOU GUYS COULD DISCUSS CERTAIN ISSUES THAT ARE GOING ON AND NOT NECESSARILY HAVE TO VOTE THAT MAY MAKE IT A LITTLE MORE RELIABLE FOR THE MEMBERS.
I MEAN, I DON'T THINK IT WOULD, I DON'T THINK IT'S VERY FUN TO SHOW UP ONE OR THREE TIMES A YEAR.
UM, AND, AND I DON'T WANT, I KNOW YOU'RE BUSY AND THEN A LOT OF PUTTING IN ANY EXTRA, UH, MEETINGS ON YOU.
I'M JUST TRYING TO THINK FROM A PERSPECTIVE OF A RESIDENT THAT DOESN'T KNOW WHEN YOU MAY BE MEETING THE ISSUE MAY NOT NECESSARILY BE THE NUMBER OF PEOPLE WE HAVE, BUT THE ACTUAL COMMITTEE AND HOW THAT'S PROGRESSING AND MOVE FORWARD.
UM, AND IT SEEMS LIKE TO ME THAT THERE IS SOME INCONSISTENCIES ON HOW OFTEN THEY MEET AND, AND THAT COULD BE, WE COULD PROBABLY PUT TWO OR THREE MORE PEOPLE ON THERE, BUT IF THEY HAVE TO BE AVAILABLE ON A WHIM OR, YOU KNOW, LAST MINUTE, THAT MIGHT BE DIFFICULT.
WHAT DID WE NOTICE? DO YOU GIVE THEM, I'M SORRY, HOW MUCH NOTICE DO YOU GIVE THE, UM, AS SOON AS WE HAVE SOMEONE NEEDING A VARIANCE, UM, TO BE ABLE TO GET AN APPROVED PERMIT, UM, WE TRY TO GIVE, GET THEM AS QUICKLY AS POSSIBLE.
UM, WE, WE HAVE TO, WELL, IT'S USUALLY CLOSE TO A MONTH OUT, BUT WHEN WE, WHEN WE PUBLISH STUFF IN THE NEWSPAPER, SO WE DO TRY TO TELL THEM AS QUICKLY AS POSSIBLE AND GIVE THEM ENOUGH NOTICE.
AND THEN WE TRIED TO MAKE SURE WE GIVE THEM REMINDERS AND ALL THAT.
AND WE, WE TEND TO HAVE AS MUCH AS POSSIBLE.
WE TRY TO HAVE, IF WE HAVE TO HAVE A BOARD OF ADJUSTMENT MEETING, WE HAVE, WE TRY TO DO IT ON THE FIRST MONDAY OF EVERY MONTH.
UM, IF WE HAVE AN AGENDA ITEM AND THAT'S, THAT'S REALLY WHAT THEY ARE IS, IS VARIANCES WHEN WE DO HAVE THEM.
UM, I WOULD LIKE TO MAKE A MOTION TO WAIT UNTIL THE NEW BOARD SLASH COMMITTEE SELECTION POLICY IS IN PLACE TO FILL ANY EMPTY POSITIONS.
SO JUST REAL QUICK, BUT WE HAVE MOTION ON THE TABLE.
IS THERE A SECOND, SECOND MOVED BY COUNCILMAN FLOORS, KALE SECONDED BY COUNCILMEMBER TO BE ASSIST THERE, DISCUSSION ON THAT MOTION CUSTOMER IS.
I JUST HAD SOME DISCUSSION THAT WAS STILL WELL, SO I THINK ONE OF THE THINGS THAT WE'RE MISSING HERE AS A COUNCIL IS THAT WHEN PEOPLE GET SICK, UH, WE'RE IN A LIVING IN A DIFFERENT TIME RIGHT NOW.
UH, USUALLY IT'S BECAUSE OF COVID AND WHEN PEOPLE GET SICK, IT'S NOT BECAUSE THEY WANT TO IS BECAUSE IT JUST HAPPENS.
I MEAN, WE'RE LIVING IN THAT TIME RIGHT NOW, AND I'M TELLING YOU THAT BECAUSE IT DIDN'T HA YOU JUST NEVER KNOW WHERE YOU'RE GOING TO GET IT.
UH, MY BROTHER HAS COVID RIGHT NOW AND IS CURRENTLY AWAY FROM THE FAMILY FOR A WEEK NOW.
AND HE HAS NO IDEA WHERE HE GOT IT.
UH, YOU JUST DON'T KNOW, IT'S JUST GOING TO HIT YOU.
UH, WE'RE GOING TO, WE'VE GOT STAFF OUT.
AUSTIN POLICE DEPARTMENT HAD, I BELIEVE OVER A HUNDRED.
I THINK THERE WERE SHORT A HUNDRED OFFICERS DUE TO COVID OR SOMETHING LIKE THAT.
AND YOU JUST DON'T KNOW WHAT'S GOING TO HIT YOU A P AND Z.
ALL OUR BOARDS AND COMMISSIONS ARE GOING TO BE THE SAME WAY.
IF IT'S THE WILL OF COUNCIL TO WAIT, THEN WE'RE GOOD.
BUT JUST KNOW THAT WHILE WE'RE WAITING, IF ANY KIND OF ZONING OR ANYTHING COMES FORWARD, AND WE DON'T HAVE A QUORUM, IT'S NOT GOING TO HAPPEN.
SO IT'S GOING TO BE ANOTHER MONTH BEFORE WE'RE MOVING FORWARD ON THIS.
AND, UM, IT IT'S THE WILL OF COUNCIL, I'LL SAY RIGHT NOW, BUT RIGHT NOW, UM, TO SAY THAT PEOPLE DON'T WANT TO SHOW UP, IT'S NOT THAT THEY WANT TO SHOW UP, IS THAT THERE'S A LOT GOING ON IN OUR WORLD RIGHT
[02:40:01]
NOW.AND THE JUSTICE IS PEOPLE WERE GETTING SICK AND PEOPLE WERE DYING, YOU KNOW? UH, IT'S, IT'S JUST THE, WHAT WE'RE LIVING IN THAT'S COVID AND COVID ERA.
SO, UM, UH, YOU KNOW, I JUST WANT TO MAKE SURE THAT WE MADE THAT CLEAR THAT WHEN PEOPLE GET SICK, NOT BECAUSE THEY WANT TO GET SICK, IT'S JUST THE TIMES WE'RE LIVING IN IT'S GOING TO HAPPEN.
SO I DON'T THINK, UH, UH, SAYING THAT THEY DON'T WANT TO SHOW UP AS FAIR BECAUSE IT JUST IT'S JUST THE TIMES.
SO THE, THE MOTION OF THE SECONDS TO IS TO SUSPEND, FILLING EMPTY SEATS UNTIL SUCH A TIME AS A NEW BOARDS, COMMISSIONS POLICY IS ADOPTED.
IS THERE ANY DISCUSSION ON THAT MOTION? YES, CUSTOMER ELSA.
I'VE BEEN GOING BACK AND FORTH ON THIS, AND I'M LISTENING TO THE DISCUSSION OF MY COLLEAGUES HERE.
I WAS ACTUALLY, BEFORE YOU MADE YOUR MOTION GOING TO MAKE, UH, SEE IF THERE WAS ANY INTEREST IN JUST TACKLING THE BOARD OF ADJUSTMENTS, ITEM, UH, REQUESTING STAFF TO CREATE, UH, THE, UH, ALTERNATIVE POSITION FOR JUST THAT ONE.
UH, YOU WOULDN'T BE AMENABLE TO THAT, UH, CHANGE IN YOUR MOTION.
WOULD YOU? SO MY CONCERN WOULD BE TO ANSWER YOUR QUESTION.
SO IF WE CAN'T GET THE PEOPLE OUT THERE THAT ARE ALREADY SUPPOSED TO BE THERE, WHAT DOES IT LOOK LIKE TO PUT ANOTHER PERSON ON THERE? W IT'S AN ALTERNATIVE FOR WHENEVER SUCH CASES ARISE AND THE OTHER CHALLENGING THING, NOT ONLY JUST THE NOTICE TO LET THEM KNOW THAT THERE IS AN AGENDA ITEM COMING UP NEXT MONTH TO VOTE ON, BUT YOU COULD HAVE, YOU KNOW, EVERYTHING IN ORDER, ALL FIVE PEOPLE EXPECT IT, BUT THEN THAT FRIDAY OR SATURDAY, SOMEBODY COMES DOWN WITH SOMETHING.
AND NOW YOU NOW YOU'RE DOWN TO ONLY FOUR BOARD MEMBERS.
SO I SEE THAT AS THE BOARD OF ADJUSTMENTS HAS A SLIGHTLY DIFFERENT ISSUE THAN THE ONES THAT APPOINTED THE BOYS ARE COMMISSIONED.
THEIR STAFF IS ASKING FOR, UH, AN OPPORTUNITY TO GIVE SOME, SOME HELP TO A BOARD THAT IS SO RAZOR THIN ON THEIR MARGIN, AS IT IS.
AND THEY'RE CONSTRUCTED AT FIVE, UNLIKE SEVEN, WHICH ALL OF OUR OTHER BOARDS AND COMMISSIONS ARE.
SO THEY HAVE SUCH A RAZOR THIN MARGIN THERE AT FIVE THAT THEY'RE ASKING FOR A LITTLE BIT OF ASSISTANCE TO HAVE THAT ALTERNATIVE OPTION.
SO I SEE THAT AS A SEPARATE ISSUE THAN THE, YOU KNOW, THE POLICY OF THE BOARDS AND THE, THE BOARDS AND COMMISSIONS.
SO THAT'S WHY I'M INQUIRING IF YOU'D BE OPEN TO THAT AMENDMENT TO YOUR MOTION, BUT IF YOU'RE NOT, THEN WE CAN TAKE THE EMOTION.
UH, AS YOU STATED, I'M AMENDABLE FOR SURE.
I DON'T MIND AMENDING THAT FOR THIS.
I NEVER WANT TO HOLD THE RESIDENTS UP OR ANY PARTICULAR SITUATIONS, BUT AGAIN, I JUST WANT TO MAKE SURE WHENEVER WE'RE APPOINTING THESE PEOPLE, THAT WE ARE CERTAIN, OR WE HAVE SOME TYPE OF LIKE, UNDERSTANDING THAT, UM, THEY'RE GOING TO BE USEFUL BECAUSE WHAT IF WE GO AHEAD AND SAY YES.
UM, AND THEN IT STILL HAPPENS WHERE CAN'T BE.
I, I, MY QUESTION ALSO WOULD BE, CAN THEY DO VIRTUAL OR IS IT, IS IT, DO YOU HAVE TO BE THERE OR CAN IT BE WELL, THEY CHANGED IT, BUT IT ONLY REQUIRES FOUR PEOPLE TO BE THERE.
SO CAN YOU BE VIRTUAL IF YOU HAVE THE QUORUM, I'M GONNA HAVE TO DEFER TO PAGE ON THAT, JUST SO I CAN HAVE CLARIFICATION.
UH, YOU HAVE TO HAVE A QUORUM PRESENT IN THE ROOM.
SO A CORN FOR THE FIVE PERSON BODY WOULD BE THREE OF ADJUSTMENTS, ADJUSTMENTS, UH, SUPPORTIVE ADJUSTMENT.
IT DEPENDS ON WHAT THEY'RE HEARING.
IF THEY CERTAIN CASES THEY HAVE TO HAVE FOR PRESENT FOR QUARTER.
SO DO YOU GUYS HAVE FOUR? IS IT THE FIFTH ONE THAT THEY HAVE 5, 1, 5.
SOMETIMES YOU HAVE PROBLEMS GETTING THAT ONE.
CAUSE WE'RE JUST LOOKING FOR ONE PERSON, RIGHT? RIGHT.
WE WANT ONE ALTERNATE IN THE EVENT THAT SOMEONE'S NOT ABLE TO MAKE IT FOR WHATEVER REASON.
UM, BUT CAN THAT PERSON BE VIRTUE? OKAY.
SO THEY'RE JUST MISSING IT ALL TOGETHER.
SO THERE'S NOT EVEN A CHANCE THAT THEY COULD BE VIRTUAL.
I'M JUST TRYING TO THINK OF ALTERNATIVE WAYS FOR UNDERLYING ISSUES AND NOT JUST A BANDAID.
SO TO BE CLEAR, THE ITEM THAT'S POSTED IS AS IT RELATES TO CURRENTLY OPEN BOARD SEATS.
SO THAT'S THE WAY I HAVEN'T POSTED.
THAT'S REALLY, THE ONLY THING WE'RE TRYING TO DECIDE IS DO WE WANT TO FILL, WE HAVE, WE HAVE OPEN POSTED SEATS.
THE BOARD OF ADJUSTMENTS IS OBVIOUSLY AN IMPORTANT THING, BUT THAT IS NOT AN OPEN SEAT.
THAT'S SOMETHING YOU'RE WANTING TO BRING FORWARD IN A, IN A, IN A CHANGE.
IT'S ALL KINDS OF CHANGES ASSOCIATED WITH THAT.
BUT WE HAVE, WE HAVE TWO SEVEN MEMBER BOARDS THAT ARE CURRENTLY, ONE WAS SIX, AND THEN THE PLANNING AND ZONING WITH FIVE, WHICH MEANS IF ONE PERSON CAN'T COME, EVERYTHING MUST BE IS
[02:45:01]
REQUIRED TO BE UNANIMOUS IN ORDER TO PASS.SO THAT'S PUT STRAIN ON THE PNC BOARD, SORRY.
WELL, THEY'RE STILL SUBJECT TO OPEN MEETINGS AS THE REST OF EVERYONE.
THAT THERE'S FIVE, THERE'S FIVE MEMBERS, BUT AT THE LAST MEETING, THERE'S ONE MEMBER WHO WAS, WAS LATE AND IT WAS TOUGH, YOU KNOW, OR MAYBE AS THE ONE BEFORE.
BUT ONE, I WAS WATCHING WHERE IT WAS A STRUGGLE TO GET THE QUORUM THERE.
AND THAT'S BECAUSE THERE'S ONLY FIVE MEMBERS, YOU KNOW, FOR A FULL DOCKET.
SO, UM, I DON'T, I KIND OF THINK THE OPPOSITE THAT BY KEEPING, UH, BY WAITING THAT WE'RE PUTTING PRESSURE ON OURSELVES TO, TO, TO FIX THE, THE BOARDS AND COMMISSIONS POLICY, BECAUSE WE KNOW THAT THERE IS A, THERE'S GOING TO BE AN INCREASING BACKLOG, UH, IN, IN FOLKS, READY TO COME FORWARD AND APPLICATIONS.
AND JUST THE PROCESS ITSELF TO ME, THAT SEEMS LIKE THE WAY THAT HAS MORE PRESSURE, THESE, THESE SEATS WERE POSTED AND APPLICATIONS RECEIVED BEFORE WE EVEN BROUGHT FORWARD, UH, THE IDEA OF CHANGING THE POLICY.
SO WE NEED TO GET CLEAR ON WHETHER OR NOT, AND OBVIOUSLY IT SOUNDS LIKE WE'RE NOT ALL IN AGREEMENT, BUT IN MY, IN MY OPINION, WE NEED TO DECIDE WHETHER OR NOT WE WANT TO LET THESE THREE POSITIONS MOVE FORWARD OR WHETHER OR NOT WE WANT TO SUSPEND THEM, WHICH IS OBVIOUSLY THAT'S THE REASON I'M BRINGING IT FORWARD IS THAT WE NEED TO MAKE THAT DECISION.
UM, BUT FOR THE SAKE OF THE PLANNING DEPARTMENT AND FOR THE SAKE OF THE APPLICATIONS, UH, THE APPLICANTS THEMSELVES AND THE CURRENT BOARDS THAT ARE THERE WITHOUT A FULL, UM, YOU KNOW, BODY, I THINK WE NEED TO, WE NEED TO DECIDE.
SO ANYWAY, I JUST DON'T KNOW THAT WE CAN CHANGE IT FOR THE BOA.
I'M NOT SURE WE CAN DO ANYTHING ON THE BOA BECAUSE THAT'S NOT, WE UNDERSTAND HOST TOWERS IS TRYING TO ADDRESS IT.
IT WAS BROUGHT UP TRYING TO SOLVE THAT ISSUE.
UH, SO YEAH, I'M COMPLETELY FINE WITH US, UH, MAKING A DECISION ON THE CURRENT BOARDS AND COMMISSIONS POLICY.
I AM TORN, UH, BUT I THINK I KNOW WHICH WAY I'M GOING TO GO.
I WILL SAY THIS, UM, COUNCIL MEMBER TO BE AS, UH, I APPRECIATE YOUR SPEAKING UP TODAY WITH THE WORDS OF, YOU HAVE SAID, HAVE GIVEN ME, UM, PAUSE ON WAITING OR ON, UH, GOING AHEAD AND APPROVING, UH, THE, THE POLICY AS IT STATES.
BUT, UH, I'M, I'M CERTAINLY, LIKE I SAID, I'M GOING TO BE HIGHLY SCRUTINIZING THIS NEW POLICY AND THAT THEY THINK IS, UH, IT'S NOT JUST, UH, CONCERNED ABOUT THOSE APPLICANTS, BUT, AND I GUESS THE CHALLENGE IS WE DON'T KNOW WHAT Y'ALL ARE BRINGING FORWARD.
SO I DON'T KNOW IF IT COULD BE AN OPPORTUNITY TO CONTINUE TO SALVAGE THOSE, THOSE APPLICANTS OR NOT.
SO THAT, THAT'S JUST A CHALLENGE, BUT I THINK I'M READY TO VOTE.
I THINK I I'VE HAD, UH, HEARD WHAT I NEEDED TO HEAR AND, UH, UM, I GUESS LET'S SEE.
[24. Consider nominations for selection of Mayor Pro Tem. ~ Travis Mitchell, Mayor]
NEXT UP AGENDA ITEM NUMBER 24, UH, CONSIDER NOMINATIONS FOR SELECTION OF MAYOR PRO TEM.UH, THIS IS AN ITEM THAT'S, UH, COMING FORWARD.
THERE'S BEEN SOME DISCUSSION ABOUT WHETHER THIS IS THE RIGHT DATE OR NOT, BUT REGARDLESS, UH, HERE IT IS, UH, IN THE PAST, WE'VE LEFT THAT THE CURRENT PRO TEM IS, UM, NORMALLY TAKES THE FLOOR.
BUT IN THIS CASE, OBVIOUSLY THAT'S NOT GOING TO HAPPEN, UH, TO BE CLEAR THE DUTIES AS PRESCRIBED BY MAYOR PRO TEM IN THE CHARTER, OR TO FILL IN FOR THE MAYOR AND THE MAYOR'S CUSTOMARY DUTIES, WHICH CAN INCLUDE, UH, PROBABLY PRESIDING OVER MEETINGS IN THE ABSENCE OF THE MAYOR, AS WELL AS ATTENDING FUNCTIONS, WHERE THE MAYOR IS REQUESTED AND, UH, IS, UH, UNABLE TO ATTEND.
SO I WANTED TO OPEN IT UP AND ASK IF THERE'S ANYBODY WHO WISHES TO, UH, VOLUNTEER FOR THIS.
UH, ALSO UNDERSTANDING THERE ARE, IT LOOKS LIKE THERE ARE TWO OTHER, UH, NOMINATIONS THAT WE'RE GOING TO BE BRINGING FORWARD AT THE NEXT NEXT TWO ITEMS, 25 AND 26 AS WELL.
WELL, DOES ANYBODY HAVE ANY NOMINATIONS
[02:50:01]
NOMINATIONS, IF SOMEBODY INTERESTED IN SOMEBODY WANTING TO NOMINATE, WHAT W WHAT DO WE GOT, WHO WANTS TO GO FIRST WAS ONE OF TOBY'S WAIT, THIS PERSON I, UM, HAVE SEEN THROUGH THE PAST YEAR, UH, GIVE A LOT OF HIS TIME AND ENERGY, NOT ONLY TO THE DIOCESE, BUT TO OTHER, UH, PARTS OF THE, OF THE, UH, CITY ITSELF AS THE PERSON IS ALSO SOMEBODY THAT I'VE SEEN OR ACTUALLY DEMONSTRATED, UH, A LOT OF TIME IN THE COMMUNITY AND HAS GIVEN, UM, A LOT OF ENERGY TIME AND ENERGY AND, UH, EXPERTISE AND WHAT HE DOES.AND, UM, FOR THAT, I WOULD LIKE TO GO AHEAD AND NOMINATE, UH, COUNCILMAN ROBERT RIZO FOR THE MAYOR PRO-TEAM, UH, POSITION.
UM, HE HAS DEMONSTRATED IN MY POINT THAT WHAT I'VE SEEN WITH HIM IS THAT HE'S VERY KNOWLEDGEABLE IN, IN WHAT THE DYES AND WHAT WHAT'S ON THE AGENDAS AND SO FORTH.
AND I THINK THAT HE WOULD, UH, DO A GOOD JOB IN THE EVENT THAT MAYOR MITCHELL, YOU ARE NOT AVAILABLE, OR, UM, UNABLE TO FULFILL DUTY HERE ON THE DAYAS.
AND HE WOULD BE ABLE TO CONDUCT THE MEETINGS PROFESSIONALLY EFFICIENTLY AND FAIR.
AND, UH, I'D LIKE TO GO AHEAD AND MAKE THAT NOMINATION.
SO DO YOU HAVE THOUGHTS ON THAT? FIRST OF ALL, I WANT TO THANK COUNCIL MEMBER, TOBY YES' FOR NOMINATING ME.
UM, IF ELECTED BY THIS BOARD OF, UH, MORE MY FELLOW COUNCIL MEMBERS, IT'S VERY PRO TIM.
I'M NOT LOOKING AT IT AS A TITLE.
AND THAT'S HOW I LOOK AT THINGS.
WHEN I TAKE DUTIES ON, UM, WHEN I BECAME THE HEAD OF THE KNIGHTS OF COLUMBUS, I LOOK AT IT AS THE TITLE OF GRAND KNIGHT.
I LOOKED AT IT AS HIS LEADERSHIP.
AND HOW DO YOU, WHAT IS THE VALUES OF A TRUE LEADER? AND THAT'S TO INSPIRE THOSE AROUND YOU, TO LIFT THOSE UP, TO ENCOURAGE, AND TO ALSO TO UPLIFT THE BOARD THAT YOU SERVE A ONE OF A SERVANT SERVANT LEADERSHIP IS WHAT'S IMPORTANT TO ME.
UH, IT'S SOMETHING THAT I WAS TAUGHT EARLY ON, UH, BY SOME OF OUR DEACONS IN OUR CHURCH.
AND, UH, IT WAS MORE A PRIEST AND IT IS GREAT WHEN YOU TAKE LEADERSHIP ROLES TO SERVE AND IT'S BEING HUMBLE.
UM, ANYTIME YOU TAKE A ROLE ON, OF A LEADER, IT'S TO REMEMBER TO BE HUMBLE, UM, IT'S NOT A TITLE THAT YOU'RE TAKING ON AS A RESPONSIBILITY, IT'S A JOB.
AND I THINK THE JOB IS, IS CLEAR IT'S TO, UH, MOVE THIS COUNCIL BOARD AND TO WORK WITH EVERYONE, EVERYONE ON THIS DIOCESE TO BRING THE CITY FORWARD IN, IN THE CAPACITY THAT THE CITIZENS EXPECT.
AND, UH, IF I'M ELECTED MAYOR PRO TEM BY THIS, UH, MY, MY FELLOW COUNCIL MEMBERS, I WANT TO SAY THANK YOU AND KNOW THAT I'M GOING TO DO MY BEST TO FILL THE ROLE AND BE A SERVANT TO EVERYONE.
SO, UM, COUNCIL MEMBER FOR SCALE.
UM, SO I I'VE BEEN PRETTY TORN.
UM, I THINK, UM, I THINK IT'S BECAUSE, YOU KNOW, LAST YEAR WAS MY FIRST YEAR AND THE MAYOR PRO TEM SITUATION KIND OF GOT OUT OF CONTROL AND LEFT A REALLY, REALLY BAD TASTE IN MY MOUTH, UM, AS IT LIKE DIVIDED THE DIOCESE.
UM, AND SO I WAS THINKING, WHAT ARE THE QUALITIES THAT I WOULD LIKE TO SEE IN SOMEONE IN A LEADER AND, YOU KNOW, I, I'M A FIRM BELIEVER YOU DON'T ASPIRE TO BE A LEADER.
YOU, YOU JUST ARE LED TO BE A LEADER, YOU KNOW, YOU JUST DO IT, UM, BASED OFF YOUR ACTIONS.
AND SO FOR ME, WHAT WAS IMPORTANT WAS COMMUNICATION.
UM, BEING ABLE TO BE WILLING, TO EDUCATE YOURSELF, READ, FIGURE OUT WHAT IT IS WE'RE VOTING ON, FIGURE OUT, UM, BE WILLING TO ASK QUESTIONS BECAUSE AS WE ALL READ THESE AGENDAS, I KNOW WE WERE LIKE, I HAVE NO IDEA SOMETIMES WHAT ANY OF THIS SAYS, AND I'VE GOT A RIGHT TO REACH OUT TO, YOU KNOW, OUR CITY MANAGER AND THEIR DIRECTORS WITH THE HOPES THAT THEY CAN KIND OF, UM, DUMB IT DOWN, I GUESS, FOR ME.
UM, AND THEN THE MOST IMPORTANT CHARACTERISTIC, I WOULD SAY FOR
[02:55:01]
A MAYOR PRO TEM WOULD BE TO JUST STAY HUMBLE AND JUST KNOW THAT LIKE YOU WERE THE CITY OF KYLE GUYS OR THE CITY OF KYLE.SO LIKE, UH, AS MUCH AS I LOVE THIS CITY, WE ARE NOT REPRESENTING LIKE LOS ANGELES OR CITIES THAT WITH LIKE WHERE YOU MIGHT EVEN BE FAMOUS, BUT, UM, WHERE THE CITY OF KYLE AND I, I IT'S MOST IMPRESSIVE TO ME WHEN PEOPLE CAN STAY LEVEL HEADED AND CAN, CAN MAKE DECISIONS BASED OFF THE REASON WHY THEY RAN TO BEGIN WITH, WHICH WAS FOR THE RESIDENTS.
SO I WAS TORN BETWEEN COUNCIL MEMBER RIZZO AND, AND COUNCIL MEMBER ELLISON, UM, BECAUSE THEY WERE BOTH AMAZING LEADERS AND THEY, I THINK THEY BOTH HAVE THE HEART TO, TO BE WHERE YOU ARE WHENEVER YOUR TIME IS UP OR WHENEVER YOU'RE READY TO GO.
I, I, I ALWAYS WANT TO KIND OF PUT THAT INTO CONSIDERATION, YOU KNOW, WHO, WHO COULD BE MAYOR, YOU KNOW, NOT THAT EITHER ONE OF THEM HAVE EXPRESSED THAT, BUT, UM, BUT WITH THAT SAID, I FEEL LIKE IT IS A ONE TERM SITUATION.
UM, AND AS MUCH AS I LOVED X AND I THINK YOU WOULD BE GREAT AT IT, I FEEL LIKE HE'S KIND OF HAD HIS TURN IN IT.
UM, AND SO AS LONG AS I, YOU KNOW, WE CAN GET COUNCIL MEMBER RIZZO TO CONTINUE TO COMMUNICATE.
ME AND RIZZO WILL LITERALLY YELL AT EACH OTHER FOR AN HOUR AND UH, NEVER HANG UP ANGRY.
UM, AND, AND, AND HE'S WILLING TO LISTEN.
AND TO ME, COMMUNICATION IS IMPORTANT.
SO I KNOW THAT AT THE END OF THE DAY, EVEN IF YOU'RE NOT IN AGREEANCE WITH ME, WE CAN TALK ABOUT THAT.
UM, AND SO, UH, MY HOPE IS THAT HE'S READS THESE AGENDAS THOROUGHLY AND COMES WITH QUESTIONS AND, AND, AND STAYS HUMBLE.
UM, SO THAT, THAT MY, MY NOMINATION WOULD ALSO BE FOR RIZZO WITH, UM, ELLISON, A CLOSE SECOND.
OTHER THOUGHTS? UH, CUSTOMER TOBY ISSUE WANT TO MAKE A MOTION? YES.
I'D MAKE A MOTION TO APPROVE THE SELECTION OF MAYOR.
PROTEIN WILL BE COUNCIL MEMBER.
TOBY'S SECONDED BY CUSTOMER, UH, FLORES, KALE THAT WE APPOINT CUSTOMER ROBERT RIZZO AS MAYOR PRO TEM.
IS THERE A DISCUSSION ON THAT MOTION, CUSTOMER ELLS? UH, CERTAINLY A LOT OF ADMIRATION FOR COUNCILMAN RIZZO AND WHAT HE'S DONE, UH, IN THIS CITY, EVEN BEFORE SHE BEING A COUNCIL MEMBER.
AND, UH, EVEN TODAY I'LL KEEP MY COMMENTS SHORT.
COUNCILMEMBER IS WHY I FELT YOU SHOULD HAVE BEEN OUR MAYOR PRO TEM THIS PAST YEAR.
AND I KNOW WHY THAT DIDN'T HAPPEN.
UH, AND, UM, THAT, THAT, THAT, I THINK THAT WAS AN APPROPRIATE THING TO HAVE DONE LAST YEAR.
I'LL SAY THIS IT'S GREAT THAT THIS BODY HAS TAKEN THIS DECISION.
UH, SO STRONGLY, YOU KNOW, UH, IT, IT SEEMED TO BE A VERY PASSIVE DECISION LAST YEAR.
UH, SO I DO APPRECIATE COUNCIL DOING THAT.
ANY OTHER DISCUSSION ALL IN FAVOR, SAY AYE.
[25. Consider appointment of one member of the Kyle City Council to the Executive Board of the Combined Emergency Communications Center. ~ J. Scott Sellers, City Manager]
RIGHT.NEXT UP AGENDA ITEM NUMBER 25, CONSIDER APPOINTMENT OF A ONE MEMBER OF THE COST CITY COUNCIL TO THE EXECUTIVE BOARD OF THE COMBINED EMERGENCY COMMUNICATIONS CENTER.
THIS IS CO-LOCATION, UH, ON THE BOARD.
AND SO NOW WE HAVE A NEW, W CAN YOU, SCOTT, CAN YOU TELL US HOW THE BOARD IS CURRENTLY SET UP AND WHO, WHO WHO'S ON IT? UH, YEAH.
MAYOR COUNSEL SCOTT SELLERS FOR THE RECORD.
SO CURRENTLY THE BOARD MAKEUP IS A COUPLE OF COUNTY COMMISSIONERS, MR. SHELL AND COMMISSIONER INGLESBY.
IT'S ALSO REPRESENTATION FROM EACH OF THE CITIES THAT ARE ON OR REPRESENTED WITHIN CO-LOCATION, UH, ASSOCIATE KYLE, UH, WHICH RIGHT NOW IS MYSELF.
AND IT WAS MAYOR PRO TEM COACH, UH, BUDA CITY MANAGER, AS WELL AS THEIR MAYOR.
UH, SAN MARCUS IS BEING DISCUSSED NOW TO BE LED IN, BUT ARE LED.
ANYBODY IS NOT CURRENTLY MEMBERS.
AND THEN THE POLICE CHIEF OF, UH, TEXAS STATE UNIVERSITY.
UM, DOES ANYBODY HAVE A PARTICULAR DESIRE TO THE REASON I THINK OF CALLING FOR VOLUNTEERS IN MY MIND IS JUST MAKING SURE THAT THE PERSON WANTS, WANTS IT CAUSE IN THE PAST WE'VE NOMINATED PEOPLE AND THEN THEY WERE KIND OF LIKE, I DON'T KNOW, BUT DOES
[03:00:01]
ANYBODY HAVE ANY DESIRE TO, OR FEEL STRONGLY ABOUT WHO SHOULD, WHO SHOULD SERVE, UH, ON THE SPORT? YEAH.WHERE ELSE IS THIS THE W HOW LONG HAVE WE BEEN A PART OF THIS COALITION? I WANT TO SAY TWO YEARS, MAYBE TWO YEARS.
AND SO YOU SAID PREVIOUSLY, THE REPRESENTATIVE FROM COUNCIL WAS, UH, UH, COACH SLASH, UH, THIS PAST YEAR.
WAS THERE A DIFFERENT REPRESENTATIVE BEFORE HE HAS ALWAYS BEEN A COUNCIL REP? I THOUGHT A HERBIE WAS FUNNIER BOOZE ON THE BOARD TO START, UH, YOU KNOW, I THINK AIR B WAS ON BEFORE IT WAS THE CECC OFFICIALLY.
SO YANKEE HAS HAD REPRESENTED, AND IT DOES NOT HAVE TO BE AN ELECTED IF WE DON'T, IF WE CHOOSE NOT TO, YOU KNOW, OR, OR DOES IT DOES HAVE TO BE AN ELECTED.
I THINK IT'S GOOD HAVING, HAVING YOU ON THAT BOARD IN PARTICULAR, BUT I'M JUST SAYING, I'M NOT SURE, FIRST OF ALL, MEMORY, I BELIEVE THAT YOU MEET A QUARTERLY, CORRECT.
SO RIGHT NOW WE'RE MEETING ABOUT EVERY MONTH, EVERY MONTH.
I PERSONALLY THINK WE SHOULD KEEP IT AS A MEMBER OF THE COUNCIL.
ANYBODY WANT TO THROW A NAME OUT MAYOR I'D LIKE TO NOMINATE COUNCIL MARILLAS AND IF HE WOULD BE AMENABLE TO TAKING ON THE ROPE SECOND CUSTOMER, ALISON, YOU HAVE THOUGHTS ON THAT? YEAH, I DIDN'T CATCH EXACTLY WHAT HE SAID IS YOU SAID YES, YOU WOULD BE.
UM, THAT WAS SORT OF AS A MOTION IN A SECOND, GOTTA BE A LITTLE MORE CLEAR ON THE MACHINES.
YOU KNOW, IT'S, IT'S, IT'S, UH, VERY IMPORTANT FOR US TO HAVE A GOOD REPRESENTATION ON THIS, UM, BOARD IT, THE CO-LOCATION.
SO IT MEANS A LOT TO, UH, THE CITY OF KYLE, THE OFFICERS AND THE DISPATCHERS THAT WORK THERE TO HAVE SOMEONE THAT THEY COULD TURN TO AND KNOW THEY CAN COMMUNICATE THEIR CONCERNS OR, YOU KNOW, EVEN GIVE US THE FEEDBACK I THINK HAS SOMEWHERE ELSE AND WOULD DO A GREAT JOB.
SO I'D LIKE TO NOMINATE HIM TO SERVE ON THIS BOARD.
SO NOW I'M GOING TO INTERPRET THAT AS A MOTION.
IS THERE A SECOND, SECOND? ALL RIGHT.
IT'S MOVED BY THE CUSTOMER MAYOR PRO TEM RIZZO, UH, SECONDED BY COUNCIL MEMBER, TOBY S UH, IS, UH, THAT WE NOMINATE COUNCILOR ELLISON TO THE, THAT WE APPOINT CUSTOMER ELLISON TO THE CO-LOCATION BOARD.
IS THERE DISCUSSION ON THAT MOTION? ALL IN FAVOR, SAY AYE.
[26. Appoint a representative to the CAPCOG Clean Air Coalition. ~ Robert Rizo, Council Member
]
UM, SO OUR DETERMINES UP FOR, UM, OUR REPRESENTATIVE ON THE, UH, UH, CLEAN AIR COALITION, UM, I'D LIKE TO, UH, CONTINUE SERVING ON THIS BOARD IF ITS COUNCILS WILL, UH, I WAS ELECTED THREE MONTHS AGO TO BE THIRD VICE CHAIR, AND I'M CURRENTLY WORKING ON BRINGING ON CLEAN AIR MONITOR TO THE CITY OF KYLE.
AND, UH, I'D LOVE TO CONTINUE THAT WORK AND CONTINUE TO WORK ON, UH, THE CLEAN AIR COALITION.
SO, UM, I'M ASKING COUNCIL TO REAPPOINT ME AND AS A COUNCIL MEMBER KILL MY ALTERNATIVE IS AS WELL, ANY DISCUSSION ON THAT MOTION? I REMEMBER WHEN WE JOINED THE CLEANER COALITION, IT'S BEEN AWHILE.
UM, BUT THAT SEEMED LIKE SOMETHING THAT WAS REALLY WORTH OUR EFFORT.
AND SO THERE WAS, THERE WAS OPPORTUNITIES FOR SOME MONIES AS WELL IN THERE.
I REMEMBER THAT OUR, OUR BURDEN FINANCIAL BURDEN IS PRETTY LOW, BUT THERE, I MEAN, YOU, YOU FEEL LIKE WE'RE CONTINUING TO GET VALUE OUT OF THAT COMING OUT OF THAT.
UM, AND WITH THE NEW CLEAN AIR, UM, MONITOR COMING TO OUR CITY, I BELIEVE IT'S ALSO GOING TO BE A WAY WE CAN MONITOR THE GROWTH.
UM, THE WEATHER, YOU KNOW, WE WERE HAVING THOSE OWN DAYS OR, YOU KNOW, UM, JUST TO BE ABLE TO TELL THE RESIDENTS THAT, YOU KNOW, UM, THAT WE'RE HAVING A GOOD DAY WHERE THEY CAN COME OUT, WE'VE GOT RESIDENTS, I HAVE ASTHMA AS MYSELF AND THESE REPORTS THAT COME OUT FROM THE CLEAN AIR COALITION HELP US, YOU KNOW, DECIDE WHETHER IT'S GOOD DAY TO BE OUT, WHETHER WE NEED TO WEAR A MASK.
BUT ON TOP OF THAT, THERE'S A LOT OF RETURN ON THE, UH, YOU KNOW, WHAT WE CAN DO AS A CITY.
AND, YOU KNOW, THERE'S A LOT OF GREAT REPRESENTATIONS.
ONE OF THE RECOMMENDATIONS THAT HAPPENED THIS PAST YEAR IS THAT WE, UH, STOPPED OUTDOOR BURNING IN THE CITY OF KYLE.
AND THAT'S REALLY HELPED OUR AIR QUALITY A LOT AS WELL.
SO HOPEFULLY WE CAN CONTINUE TO DO THAT WORK.
[03:05:02]
UH, I'D LIKE TO MAKE A MOTION TO REAPPOINT, UH, MAYOR PRO TEM RIZZO TO THE CLEAN AIR COALITION MOVE OUT OF BAYER, SECONDED BY COUNSELOR AND BRETT BRADSHAW OR DISCUSSION ON THAT MOTION.UH, SO THERE'S, UH, UH, ALTERNATE AS WELL.
SO I'D LIKE TO MAKE A MOTION TO APPOINT COUNCIL MEMBER.
UH, IT'S MOVED BY MAYOR PRO TEM SECOND, AND BY THE MAYOR THAT WE APPOINT, UM, UH, COUNCIL MEMBER FORCE KALE AS THE ALTERNATE TO THE CLEANER COALITION DISCUSSION ON THAT MOTION.
[27. Yearly review and possible revision of the Rules of Council according to Resolution No. 1176. ~ Yvonne Flores-Cale, Council Member]
NUMBER 27 YEARLY REVIEW AND POSSIBLE REVISION OF THE RULES OF COUNCIL.ACCORDING TO RESOLUTION NUMBER 1176 CUSTOMER FORCE CAP.
UM, SO I'M JUST GOING TO SAY IT'S BRIEF STATEMENT WITH THE HOPES THAT WHEN WE MOVE ON AND WE'LL MOVE FORWARD WITH THIS, UM, WE KEEP IT THIS KIND OF STUFF IN CONSIDERATION AS TO WHY I MAKE, UM, THE SUGGESTIONS THAT I DO.
SO 2021 WAS A STRUGGLE FOR ME WHEN PLACING MY ITEMS ON THE AGENDA.
TO THE EXTENT I FELT THE NEED TO REACH OUT TO AN OUTSIDE AUTHORITY FOR ASSISTANCE.
IN ADDITION TO THE ISSUES I'VE HAD PLACING ITEMS ON THE AGENDA, THERE'S A HISTORY OF MY ITEMS BEING PLACED AT THE END OF THE AGENDA.
FOR EXAMPLE, ON EIGHT THREE, I WAS 23 OF 2397.
I WAS 24 OF 26, 10, 19 26 TO 26, 11 1 18 AND 19 OUT OF 19 11, 16, 18 OF 18.
AND THEN TODAY, UM, I'M 27 AND 28 OUT OF 29.
I CANNOT SAY WITH CERTAINTY THAT THE PLACEMENT OF MY AGENDA ITEMS WERE PURPOSEFUL, BUT I CAN SAY I FIND IT HARD TO BELIEVE.
I WANT TO SAY THAT THE ISSUES I'VE EXPERIENCED REGARDING THE CONTENT I'VE ATTEMPTED TO PLACE ON THE AGENDA FOR WHICH I'VE BEEN DENIED WAS A DIRECT RESPONSE FROM THE MAYOR THROUGHOUT THE LAST YEAR, I HAVE LEARNED THE DIFFICULTY HOLDING COUNCIL MEMBERS AND MAYOR ACCOUNTABLE, WHICH MADE ME WONDER WHAT THE AGENDA, BUT AGENDA CREATED BY ONLY THE CITY MANAGER WOULD LOOK LIKE TO HOLD OUR CITY MANAGER ACCOUNTABLE IS WITHIN THE PURVIEW OF COUNCIL SCOPE.
I UNDERSTAND THAT EVERYONE HAS HAD TO COPE WITH THE SAME ISSUES AND DO NOT SHARE THE SAME CONCERNS, BUT BECAUSE THESE ISSUES HAVE BEEN ONGOING FOR ME, I ASKED THAT COUNCIL, THINK ABOUT EACH OTHER DURING THE REVIEW OF THESE RULES, AS WE REVIEW AND REVISE, WHICH WE REVIEW AND REVISE EVERY YEAR.
I'D LIKE TO SAY MY WORDS ARE NOT MEANT TO BE AN ATTACK ON ANYONE.
THEY ARE SIMPLY MY EXPERIENCE WITH THE AGENDA OVER THE LAST YEAR.
SO, UM, THESE THAT WE, THE, THE RULES OF COUNCIL THAT WE ARE LOOKING AT ARE FROM 2019.
UM, AND THEY'RE SUPPOSED TO BE UPDATED EVERY, EVERY YEAR.
SO IT LOOKS LIKE WE ARE IN 2022, WHICH IS TWO, TWO YEARS OUT AND I'M GOING TO, UM, I'M NOT GOING TO SPEAK UNTIL, OH, YOU KNOW, EVERYONE ELSE HAS HAD A CHANCE.
SO I WANT TO MAKE SURE WE'RE ALL ON THE SAME PAGE AND PEOPLE UNDERSTAND, UM, WHY I, UM, I'M GONNA MAKE THE SUGGESTIONS AND I'M GOING TO SUGGEST, SO YOU HAVE THE FLOOR FOR NOW.
DOES ANYBODY HAVE ANY SUGGESTED CHANGES THAT THEY WANT TO PROPOSE FOR THE RULES OF COUNCIL? ALL RIGHT.
I THINK THE FLOOR IS YOURS TO MAKE YOUR SUGGESTIONS.
UM, THERE IS, BEFORE I MOVE FORWARD, THERE IS, UM, A TYPO AND IT LOOKS LIKE IT LOOKS LIKE THEY STARTED A SENTENCE, BUT THEY DID NOT FINISH IT.
SO NUMBER IT'S PAGE FOUR, HANDLING EMOTION.
UM, NOT THE FIRST PARAGRAPH, BUT THE SECOND, WHEN EMOTION IS MADE, NO FURTHER DISCUSSION WILL BE PERMITTED UNTIL THE MAYOR OR CHAIR RECEIVES A SECOND A COUNCIL MEMBER.
SO I'M NOT SURE IF THAT WAS SUPPOSED TO SAY SOMETHING.
I DON'T KNOW IF WE NEED TO REVIEW LIKE THE CHARTER OR NUMBER THREE, HANDLING EMOTION.
IT JUST STARTS A SENTENCE, A COUNCIL MEMBER.
SO MY SUGGESTION WOULD BE TO EITHER FIGURE OUT IF STAFF WERE COUNCIL CAN FIGURE OUT WHAT THAT SUPPOSED TO MEAN OR WHAT THEY'RE SUPPOSED TO SAY.
WELL, IT LOOKS LIKE A SCRIBNER'S ERROR TO ME.
I, YOU KNOW, I DON'T, I DON'T HAVE ANY IDEA WHAT ANY OF THE PROPOSED CHANGES ARE THAT YOU WANT TO MAKE.
SO, I MEAN, OBVIOUSLY THAT LOOKS, THAT LOOKS INCORRECT TO ME SO WE CAN STRIKE THAT.
SO JUST TO STRIKE A COUNCIL MEMBER.
[03:10:01]
OKAY.AND SO MOST OF MY REQUESTS ARE GOING TO BE, UM, BASED ON THE AGENDA, BECAUSE THAT IS WHAT I'VE HAD THE MOST EXPERIENCE WITH.
UM, AND I'M CURIOUS TO KNOW WHAT IT WOULD LOOK LIKE TO HAVE ONE PERSON CREATE THE AGENDA, UM, INSTEAD OF TWO.
UM, SO I'M GONNA NEED A CHARTER AMENDMENT TO ACCOMPLISH THAT, BUT, WELL, I THINK IT SAYS, IT SAYS, OR, AND, OR, UM, AND SO IF I CAN GO TO THAT CHARTER, IS THERE ANY WAY, SCOTT, DO YOU HAPPEN TO KNOW WHERE THE AGENDA IS AND THE CHARTER? NOT OFF THE TOP OF MY HEAD.
I DON'T KNOW IF ANYBODY CAN DO A SEARCH CORN'S MEETINGS.
IN THE MEANTIME, IS THERE ANY WAY THAT I CAN HAVE A PAGE OR YOU LOOK THAT UP? IT'S 3.07 3.07.
WANT ME TO READ THE SENTENCE? YEAH.
DOES IT SPEAK OF AGENDA 3.07? THE FINAL SENTENCE SAYS THE MAYOR OR CITY MANAGER SHALL APPROVE MEETING AGENDAS.
AND A COUNCIL MEMBER MAY REQUIRE ANY ITEM RELATED TO CITY BUSINESS TO BE PLACED ON AN AGENDA FOR WHICH NOTICE MAY BE GIVEN.
SO PAGE MY QUESTION TO YOU IS, SINCE THE WORD IS, OR ARE BOTH MANDATORY, IT'S AN EITHER OR SO THAT, BECAUSE THE WAY I READ IT WAS NOT AN AGENT, INSTEAD IT WASN'T, OR SO EITHER THE MAYOR OR THE CITY MANAGER COULD APPROVE THE MEETING AGENDA.
SO I SPOKEN TO, TO ANOTHER COUNCIL MEMBER AND I, I UNDERSTAND THIS IS NOT AN ISSUE FOR EVERYBODY, BUT I THINK EVERYBODY IS MORE THAN AWARE THAT THIS HAS BEEN AN ISSUE FOR ME.
UM, I HAD TO ARGUE AND FIGHT TO GET STUFF ON THE AGENDA.
AND IT'S EASY IF I SAY, HEY, MR. SELLER, WHY, WHY DID YOU DO THIS? WHY IS THIS IN AND GIVE HIM REPERCUSSIONS, BUT I CANNOT DO THE SAME WHEN THERE'S, UM, ANOTHER COUNCIL MEMBER OR MAYOR INVOLVED.
SO THE REASON WHY I WOULD PREFER, AND IT SEEMS LIKE IF MAYBE THE WILL OF COUNCIL ALLOWS, WE CAN REMOVE MAYOR AND JUST PUT CITY MANAGER.
IS THAT CORRECT? PAGE? CAN YOU COULD DO THAT? YOU MAY WANT TO HAVE THE MAYORS HAVE BACKUP THOUGH.
WHAT DOES THAT LOOK LIKE? WHAT DOES IT MEAN? LIKE, WHY WOULD HE NEED TO BE A BACKUP THE CITY MANAGER'S NOT AVAILABLE FOR SOME REASON? DOES IT HAPPEN OFTEN MR. SELLERS? YEAH, I'M, I'M, UH, I'M AMENDABLE TO THAT.
AND AGAIN, THESE ARE, THESE ARE RULES THAT WE REVIEW AND GO THROUGH EVERY SINGLE YEAR.
SO IF NEXT YEAR THERE'S NOT A BIG PROBLEM OR THINGS GET TURNED AROUND, I WOULD BE OKAY WITH SEEING A MAYOR AND A CITY MANAGER DEVELOP AN AGENDA.
BUT TO BE TOLD, NO IS, IS, IS A HARD PILL TO SWALLOW IT,
[03:15:01]
TO INCLUDE THE MAYOR PRO TEM, WHICH I'VE REQUESTED TO PUT ON TWICE.AND THIS TIME IT'S NOT EVEN UNDER MY NAME, WHICH IS FINE.
I JUST, I HAVE NO, I HAVE, NO, I DON'T KNOW WHAT MY OTHER OUTLETS ARE AS FAR AS FINDING SOME KIND OF SOLUTION.
UM, AS I STATED, I DID REACH OUT TO AN OUTSIDE AUTHORITY WHO SUGGESTED TO BOTH PEOPLE ON THE AGENDA TO JUST PUT IT ON THE AGENDA AND LET THE PROCESS WORK ITSELF OUT.
SO IDEALISTIC EARLY, I THINK THAT'S SOMETHING THAT SHOULD BE DONE.
AND IT SHOULDN'T HAVE TO BE EXPLAINED TO ANYBODY WHO, WHO WAS CREATED OVER 200 AGENDAS.
AND SO I, MY HOPE IS BY REMOVING THAT I CAN HOLD SOMEBODY ACCOUNTABLE.
IF THE AGENDA IS, UH, DOESN'T CONTAIN IT, MY INFORMATION OR CONTINUES TO LOOK THE WAY IT DOES.
LIKE, I'M JUST WONDERING, I'M GIVING YOU AN OPTION.
I'M NOT TRYING TO BE MEAN OR FOR NOW.
UM, SO I, I DO AGREE THAT, YOU KNOW, IN THE MEETING RULES, IT REQUESTS THAT, UH, AFTER, UH, ANNUALLY OR ONCE A, UH, FOLLOWING A SEATING OF A NEW COUNCIL MEMBER.
SO THERE'S DISTANCE ALMOST ANNUALLY THAT THESE ROOFS SHOULD BE REVIEWED AND THE LARGER POINT, JUST SO EVERYBODY CAN BE ON THE SAME PAGE OF WHAT THE RULES ARE FOR THE COUNCIL.
SO, UH, JUST THAT OPPORTUNITY TO PUT IT ON THE AGENDA FOR EVERYBODY TO REVIEW IT.
IT ALSO PUTS IT BACK IN FRONT OF THE PUBLIC SIDE, AS WELL AS A REMINDER.
SO JUST MAKING SURE WE JUST HAVE THIS ANNUALLY, UH, WOULD BE ONE OF MY CONCERNS.
UM, THE OTHER THING IS, SO I HEAR WHAT YOU'RE SAYING COUNTS FULLER SCALE, THAT YOU'RE NOT BEING ABLE TO GET REQUESTED AGENDA ITEMS ON THE AGENDA, BUT THERE'S NOTHING IN THE CHARTER OR IN THESE RULES OF COUNSELORS, WHICH ARE DERIVED FROM THE CHARTER THAT PREVENTS ANYBODY FROM HAVING AN AGENDA ITEM WITHHELD FOR ANY REASON, OTHER THAN IT DOESN'T MEET THE TEXAS OPEN MEETING ACTS LANGUAGE.
ARE YOU ASKING PAGE RIGHT HERE OF COUNCIL? SO IF A COUNCIL MEMBER REQUESTS AN AGENDA ITEM AND THEY IN, ACCORDING TO THE RULES OF COUNCIL, YOU CAN CRESS UP, UH, BUT NO MORE THAN THREE AGENDA ITEMS. IS THERE ANY OTHER REASON BESIDES THAT AGENDA ITEM, NOT MEETING TEXAS OPEN MEETING ACT REQUIREMENTS? IS THERE ANY OTHER REASON WHY THE AGENDA ITEM SHOULD NOT, WOULD NOT BE PLACED ON AN AGENDA? IS THERE ANY AUTHORITY BY ANYONE BUSINESS UNDER THE CHARTER? OKAY.
SO IF IT'S NOT RELATED TO CITY BUSINESS, THAT WOULD BE A REASON TO KEEP IT OFF OUTSIDE OF THAT AND NOT MEETING TEXAS OPEN MEETING EX REQUIREMENT OF LANGUAGE FOR A CERTAIN ITEM.
THOSE WOULD BE THE ONLY REASONS AND A COUNCIL MEMBER WOULD HAVE THEIR ITEM WITHHELD FROM BEING ON AN AGENDA.
THAT'S WHAT WOULD THE, THAT WOULD BE IN COMPLIANCE WITH THE CHARTER AND WITH OPEN MEETINGS ACT FOR THAT TO BE THE LIMITATION, UNLESS COUNCIL SETS ADDITIONAL LIMITATIONS, BUT THERE'S NOT WEIRD.
I DON'T WANT TO GET ANY HYPOTHETICALS RIGHT NOW.
THE ONLY YOU'VE GOT A NUMBER OF REQUIREMENT TO A NUMBER, RIGHT.
I SAID, OH, NO MORE THAN THREE AGENDA.
SO THE CAVEATS ARE NO MORE THAN THREE AGENDA ITEMS PER COUNCIL MEMBER.
IT HAS TO MEET TEXAS OVER MEETING EXACT LANGUAGE.
AND IT HAS TO BE RELATED TO CITY BUSINESS.
SO OUTSIDE OF THAT, THERE'S NO REASON FOR A COUNCIL MEMBER'S REQUEST TO BE WITHHELD FROM THE, THE AGENDA AS LONG AS IT MEETS THOSE THREE CRITERIA.
SO THAT IS IN PLACE AND THAT SHOULD ALWAYS BE THE PLACE AND EVERY COUNCIL MEMBER SHOULD FEEL COMFORT IN THAT.
NOW, IF THAT IS, IF THERE ARE THINGS BEING DONE OUTSIDE OF THAT, TO KEEP AN AGENDA ITEM OFF, WHAT RECOURSE DOES A COUNCIL MEMBER HAVE IN THEIR, UH, AT THEIR DISPOSAL TO MAKE SURE THAT THEIR REQUEST IS HITTING HANDLED AND PUT ON THE AGENDA.
THERE ARE VARIOUS OPTIONS THAT COUNCIL COULD TAKE.
YOU COULD SPELL IT OUT MORE SPECIFICALLY IN THE RULES.
SO CLARIFY TO THE PERSON, SETTING THE AGENDA, THAT THIS IS THEIR JOB.
I SPECIFY IF THERE IS A DISAGREEMENT, HOW THAT GETS DEALT WITH THAT WOULD BE ONE WAY TO DO IT IN THE RULES.
[03:20:01]
SOMETHING, WE DID THAT RIGHT NOW, IT'S, IT'S, IT'S SILENT ON THAT.SO THE ONLY THING THAT ONCE AGAIN, IT WILL PREVENT ANY COUNCIL MEMBER GETTING THEIR AGENDA ITEM ON IS THE THREE, THE OPEN MEETINGS ACT AND RELATED CITY BUSINESS CUSTOMER IN MIND.
I, I DO WANT TO, I REALLY WANT TO ADD SOME, I WANT TO EXPOUND ON WHAT YOU'RE SAYING.
CAUSE I THINK THAT'S ONLY HALF TRUE.
I DO THINK THAT THAT WHAT YOU'RE SAYING IS TRUE PER THE CHARTER, BUT IT CAN, I DON'T, I DON'T MEAN TO STOP YOU.
I JUST, I, I REALLY WANT TO SAY SOMETHING ON, ON THAT IS, IS IT OKAY IF I, YOU CAN, BUT I'M NOT SURE WHAT YOU COULD EXPOUND UPON THAT OUR CITY ATTORNEY COULDN'T EXPLAIN TO US RIGHT NOW ABOUT WHAT THE PARAMETERS, I'M JUST TRYING TO ESTABLISH A BASELINE HERE.
WELL, BUT WHAT I'M WANTING TO SPEAK INTO, RIGHT? BECAUSE THE, THE CHARTER, THE CHARTER SAYS THAT, UH, THAT YOU KNOW, THAT A COUNCIL MEMBER COULD BRING FORWARD ANY ITEM, BUT OUR RULES OF COUNCIL CLARIFY AND, UH, SAYS THAT YOU CAN ONLY BRING THREE ITEMS FORWARD.
UH, YOU CAN'T BRING ONE BACK IF IT'S ON THE WRONG SIDE.
SO THAT'S WHERE WE DECIDE AS A, AS A BOARD, WHAT RULES WE AGREE TO ADHERE BY, BUT SAY FOR EXAMPLE, UH, SOMEONE WANTED TO SPONSOR FOUR ITEMS AND IT WAS IN CONFLICT WITH THE RULES OF COUNCIL, BUT EVEN THE RULES OF COUNCIL, THE CHARTER STILL IS GOING TO PREVAIL, BUT WE'RE THE ONES WHO JUDGE THAT.
OR FOR EXAMPLE, THE BOARDS AND COMMISSIONS POLICY, UH, WE TOOK A VOTE AND AFFIRMATIVE FIVE TO VOTE, I THINK SOME TIME AGO TO, TO LEAVE THAT THERE WAS A DESIRE TO CHANGE IT.
UH, AND WHEN YOU'RE ON THE LOSING END OF THE VOTE, ACCORDING TO THE RULES OF COUNCIL, UH, THAT ADAM CAN'T COME BACK FOR SIX MONTHS OR 12 MONTHS, SIX MONTHS OR WHATEVER IT IS, IT'S THE SAME WITH THE TASK FORCE, YOU KNOW, THOSE KINDS OF THINGS.
SO WHAT D WHAT, WHAT IS OUR, UH, POLICY OR PROCEDURE IN THOSE EVENTS WHERE SAY A COUNCIL MEMBER REQUESTS, SOMETHING THAT THE RULES OF COUNCILS SAY, UH, THEY, THEY CAN'T REQUEST BECAUSE ACCORDING TO THE RULES, THE ITEM CAN'T COME BACK FORWARD, BUT THEY SAY NO.
AND THEY POINTED THE CHARTER AND SAY, I HAVE A RIGHT TO BRING THIS BY THE CHARTER, BUT THE RULES COUNCIL SPEAK DIFFERENTLY.
THAT'S WHAT I'M TRYING TO SAY IS RULES OF COUNCIL DEFINITELY GIVE LOTS OF DIFFERENT EXAMPLES WHERE SOMETHING COULDN'T COME BACK PER THE AGREEMENT THAT WE HAVE SAID, BUT THE CHARTER IS EXACTLY, AS YOU SAY, IS, IS ALL I'M TRYING TO SAY IT DOESN'T GO INTO THAT SPECIFICITY.
AND YOU CAN BRING ANY ITEM THAT YOU WANT, ACCORDING TO THE CHARTER.
THAT'S THE OTHER SIDE OF THE TOKEN.
SO WHEN I'M TALKING ABOUT IT, JUST ONCE TRYING TO GET A FAIR BASELINE HERE THAT WE ALL UNDERSTAND OR AGREE ON, AND THE, THE ACT OF NOT GETTING AGENDA ITEMS WITH HILDE.
I UNDERSTAND YOUR POINT ABOUT THAT.
THAT THAT'S ONE SIDE OF THE TOKEN, BUT I'M TALKING ABOUT JUST THIS ONE SIDE OF TOKEN ABOUT ITEMS GETTING WITH HELL, BECAUSE THAT IS THE CHARGE SO FAR.
SO ONCE AGAIN, A PAGE, WHAT RECOURSE DOES A COUNCIL MEMBER HAVE IF THEY HAVE NOT EXCEEDED THE THREE AGENDA ITEM RULE HAVE MET THE TEXAS OF A MEETING X LANGUAGE REQUIREMENT, AND, UM, IS RELATED TO CITY BUSINESS.
WHAT RECOURSE DOES A COUNCIL MEMBER HAVE TO, IF THEY ARE NOT GETTING THEIR AGENDA ITEM PLACE, WHAT RECOURSE DOES A COUNCIL MEMBER HAVE IN ORDER TO ENSURE THAT AGAIN, WELL, THE COUNCIL MEMBER CAN BRING FORWARD A RULE CHANGE THAT WOULD HELP ADDRESS THAT THE COUNCIL MEMBER COULD TAKE UP THE ISSUE AND DISCUSS ON THE DYESS, GETTING THAT ISSUE ADDRESSED.
SO HE HAD, I UNDERSTAND PAGE, I'M SAYING, SO A COUNCIL MEMBER JUST HYPOTHETICAL, I'M NOT EVEN TALKING ABOUT MY COLLEAGUE NEXT YEAR, JUST HYPOTHETICALLY A COUNCIL MEMBER IS FOLLOWING THE RULES.
AND THOSE THAT SET THE, THE AGENDA IS PREVENTING HYPOTHETICALLY A COUNCIL MEMBER FROM GETTING THEIR AGENDA ITEM ON WHAT RECOURSE DOES A COUNCIL MEMBER HAVE IN ORDER TO MAKE SURE.
SO YOU'RE ESSENTIALLY TELLING ME THAT THEY NEED TO REAFFIRM THE RULES THAT ARE WRITTEN.
THEY NEED TO MAKE THAT PUBLIC AT A MEETING.
THEY NEED TO SEND ANOTHER EMAIL PERHAPS STATING NO, THIS IS WHAT THE COUNCIL RULES SAY.
IS THAT WHAT YOU'RE TELLING ME THAT THE RECOURSES IDENTIFY WHAT THE ISSUE IS THAT WOULD KEEP THE AGENDA ITEM FROM BEING PLACED ON THE AGENDA.
THAT'S ON THE BURDEN OF THE PERSON KEEPING IT OFF BECAUSE YOU'RE, YOU'RE TALKING ABOUT HOW TO FIX A PROBLEM AND PREVENT AND ADDRESS THE ISSUE GOING FORWARD.
AND THAT'S WHAT YOU'RE DOING THAT NOW.
AND SO IF THERE IS A DISAGREEMENT, YOU NEED A THIRD, MY SUGGESTION WOULD BE YOU HAVE A WAY TO HAVE AN OPINION OR A DECISION MADE
[03:25:01]
THAT SOMEONE IS ACCOUNTABLE FOR THAT, THAT ITEM HAS TO BE PLACED ON THE AGENDA.SO YOU'RE SAYING ESSENTIALLY, IF THERE IS A COUNCIL MEMBER, HYPOTHETICALLY SPEAKING, THAT REQUESTS AN AGENDA ITEM, THE PEOPLE IN CHARGED WITH SETTING THE AGENDA, PREVENT THAT AGENDA ITEM FROM GETTING ON.
THEN YOU'RE SAYING PERHAPS THE BEST OPTION IS AN ARBITER TO SAY, YOU KNOW WHAT? THE FINAL DECISION ESSENTIALLY LIKE ON THE TEXAS OPEN MEETINGS ACT PART OF THIS RULES OF COUNCIL SAYS THAT THE CITY ATTORNEY IS THE ARBITER ON DECIDING IF THAT, UH, REQUEST MET THAT LANGUAGE.
SO ARE YOU PROPOSING A SIMILAR TYPE OF APPROACH FOR WHEN THERE'S A CONFLICT ABOUT GETTING AN AGENDA ITEM ON THE AGENDA? YES.
I'M OFFERING AN OPTION FOR HOW TO DEAL WITH THAT.
THE COUNCIL CAN ULTIMATELY DECIDE HOW THEY WANT TO HANDLE IT.
THAT'S WHAT I WAS TRYING TO GET AT.
SO, SO THEN FOR ME, AND I HATE TO OVER SIMPLIFY THIS, THEN PERHAPS THE CHANGE THE RULES OF COUNSEL IS WHEN THERE'S A CONFLICT ABOUT GETTING AN AGENDA ITEM THAT SIMILAR TO THE TEXAS OPEN MEETINGS ACT PORTION OF RULES OF COUNCIL, IT STATES, AND I'LL READ THE LANGUAGE EXACTLY.
UH, YOU TALKING ABOUT B2, IS IT B2 TO ENSURE THAT THE COUNCIL REQUESTED AGENDA ITEMS ARE IN COMPLIANT WITH THE TEXAS OPEN MEETINGS, ZACK EMAILS REQUESTING AGENDA ITEMS SHOULD FOLLOW ONE OF TWO FORMATS THAT COUNCIL MEMBER MAY EITHER WRITE OUT THE SPECIFIC AGENDA LANGUAGE OR A COUNCIL MEMBER MAY WRITE A SUFFICIENT DESCRIPTION OF THE SUBJECT.
AND THE MARIN CITY MANAGER WILL CRAFT THE LANGUAGE.
IF THE MAYOR OR CITY MANAGER BELIEVES THE REQUEST IS NOT SUFFICIENTLY TOO DESCRIPTIVE TO COMPLY WITH THE TEXAS OPEN MEETINGS ACT, THE MAYOR CITY MANAGER SHALL CORRESPOND WITH THE COUNCIL MEMBER IN ORDER TO RECTIFY THE SITUATION IN THE EVENT OF A DISAGREEMENT.
THE MAYOR CITY MANAGER OR COUNCIL MEMBER MAY REQUEST AN OPINION FROM THE CITY ATTORNEY WHOSE RULING SHALL BE FINAL.
SO YOU'RE A PRO WE'RE PROPOSING A SIMILAR SOLUTION THAT IS ON THAT PART OF IT AS WELL FOR THE ISSUE, POTENTIAL ISSUE OF A MEMBER, NOT GETTING THEIR REQUEST ON THE AGENDA AS CHARTER ALLOWS.
AND AS THE RULES OF COUNCIL ALLOWS, AS LONG AS IT MEETS, NOT MORE THAN THREE PER PERSON MEETS THE TEXAS OPEN MEETING AT X LANGUAGE AND IS RELATED TO CITY BUSINESS.
AND IF THERE'S ANY OTHER LIMITATIONS FOR BRINGING SOMETHING BACK, WHAT ARE THOSE? BECAUSE WE NEED TO HIGHLIGHT THOSE AND MAKE SURE THOSE ARE CLEAR.
WELL, THOSE WOULD BE, I THINK YOU'VE GOT SOMETHING HERE THAT SAYS THAT IF SOMETHING IS BROUGHT FORWARD TO COUNCIL AND IT'S VOTED DOWN, THEN THERE'S A WAITING PERIOD.
SO YOU CAN'T BRING IT BACK WITHIN A CERTAIN PERIOD OF TIME, YOUR ZONING ORDINANCE THAT'S CODIFIED.
SO IT WOULD BE CODIFIED SITUATIONS THAT ARE, THAT ARE CODIFIED IN THE ORDINANCES OR IN, UM, THE CHARTER, THOSE WOULD BE, OR YOUR, OR YOUR RULES OF COUNCIL.
AND THE SIX MONTHS IS IN THERE.
SO IT'S CLEAR ON WHAT YOU CAN AND CANNOT DO AS FAR AS A REQUEST.
SO THEN THE, IF YOU'RE ASKING FOR AN OPINION, THEN THE OPINION SHOULD BE IN WRITING AND STATE.
THE REASON WHY, THE REASON WHY, YES, IF YOU'RE GOING TO HAVE THE CITY ATTORNEY BE THE ARBITER OF THAT, THEN THAT OPINION IS GIVEN IN WRITING.
AND IF THERE'S A DISAGREEMENT WITH THAT, THAT'S EITHER TAKEN UP BY THE INDIVIDUALS WHO ARE INVOLVED IN THE ISSUE OR IT'S TAKEN UP BY COUNSEL.
IT MAKES IT ATTORNEY ACCOUNTABLE FOR THAT.
JUST LIKE IT DOES ON THE TEXAS OPEN MEETINGS ACT PART.
SO I THOUGHT YOUR RECOMMENDATION WAS TO DO THE SAME, ESSENTIALLY FOR IF A PERSON IS REQUESTING AN ITEM AND FOR WHATEVER REASON, HYPOTHETICAL MAYOR AND HYPOTHETICAL CITY MANAGER KEEP THAT OFF.
THEN THAT COUNCIL MEMBER HAS RECOURSE TO SUBMIT TO THE ARBITER CITY ATTORNEY.
HERE'S THE LANGUAGE, YOU'RE THE ARBITER ON DECIDING IF THAT AGENDA ITEM MEETS ALL THE REQUIREMENTS IN THE COUNCIL AND ALL THE RULES OF COUNCIL AND ALL THE REQUIREMENTS IN THE CHARTER, YOU DOUBLE-CHECK ALL THAT.
AND THEN YOU MAKE A FINAL RULING, RIGHT? YOU PUSH IT TO A LEGAL OPINION.
THAT'S THE REASON THIS WAS WRITTEN.
I MEAN, PAIGE, PAIGE WAS IN THE MIDDLE OF SOME, WE WERE GETTING REQUESTS AND WE COULDN'T UNDERSTAND, WE DIDN'T, I DIDN'T THINK THAT THE REQUEST WAS COMPLIANT WITH THE OPEN MEETINGS BECAUSE IT WASN'T SPECIFIC REQUESTS.
AND SO THE PUBLIC COULD KNOW WHAT THE ACTUAL DISCUSSION WAS GOING TO BE, BUT THERE WAS IMMEDIATE PUSHBACK FROM
[03:30:01]
THE COUNCIL MEMBER AT THAT TIME, THINKING THAT IT WAS POLITICAL.AND I WAS TRYING TO, SO WE WROTE THIS SPECIFICALLY TO TRY TO ALLOW FOR EVERYBODY TO HAVE AN EQUAL WAY TO DEAL WITH IT.
AND IF AT THE END OF THE DAY, IF YOU JUST SAID, NO, I WANT THE CITY ATTORNEY TO MAKE THE DECISION.
AND THAT'S, THAT'S WHAT ALL THAT WAS WRITTEN FOR.
AND THAT, THAT IS, BY THE WAY, THAT'S FINE WITH ME ON AN, ON AN ISSUE, LIKE WHAT HAS BEEN DISCUSSED AND, YOU KNOW, THE, THE REASONS AND THE RATIONALE BEHIND WHAT HAPPENED WITH THE MAYOR PRO TEM ITEMS HAVE BEEN LONG DISCUSSED.
AND I DON'T WANT TO BRING THAT BACK FORWARD, BUT AS IT RELATES TO, YOU KNOW, HAVING A PROCESS IN PLACE WHERE SIMILAR TO THIS, WHERE THE CITY ATTORNEY CAN MAKE THOSE DECISIONS TO TAKE BOTH THE FRANKLY, THE CITY MANAGER AND THE MAYOR OUT OF IT IS I HAVEN'T HAD AN ISSUE WITH THIS SINCE WE WROTE THAT WE HAD ISSUES BEFOREHAND AND IT WAS NOT, IT WAS COMPLICATED AND CHALLENGING, BUT SINCE THAT WAS WRITTEN, WE HAVEN'T HAD ANY ISSUES.
AND I, AND I CERTAINLY UNDERSTAND THAT AND AGREE WITH THAT.
UH, THANK YOU COUNSEL FOR BEING PATIENT WHILE I WORKED THROUGH THAT, BUT I'M TRYING TO FIND A SOLUTION HERE FOR CLEARLY AN ISSUE THAT A, IT DOESN'T MATTER WHICH MEMBER OF IT WOULD BE.
I'D STILL BE ASKING THESE QUESTIONS AND STILL TRYING TO PROTECT EVERY COUNCIL MEMBER, CURRENT AND FUTURE.
SO I THINK THAT I WOULD LIKE TO MAKE A MOTION TO DIRECT STAFF, TO GET WITH COUNTY, UH, LEGAL COUNSEL TO BRING BACK LANGUAGE THAT WOULD BE, UH, COMPARATIVE TO THE TEXAS OPEN MEETINGS, ACT LANGUAGE IN ORDER TO PROVIDE AN ARBITER FOR WHEN THERE'S A DISCREPANCY OR A DISPUTE ON, UH, A REQUESTED AGENDA ITEM FROM A COUNCIL MEMBER TO MAKE THE ATTORNEY, THE ATTORNEY WHOSE RULING SHALL BE FINAL.
IS THAT CLEAR? IS THAT FAIR DIRECTION? DOES THAT MAKE SENSE? WAS THAT AN I'M SORRY, DADDY.
SHOULD IT BE IN WRITING SO YOU CAN JUDGE IT? WELL, THAT'LL BE SO SECOND, I'M GOING TO SECOND THAT MOTION.
AND I THINK PAIGE IS THE ONE WHO CAN WRITE THAT UP OR WHOEVER, BUT, YOU KNOW, UM, THAT'S FINE.
I WROTE THIS ONE, BUT YOU KNOW, IT WAS, WE HAD DISCUSSION, WE CHANGED PARTS OF IT ON THE DIOCESE.
I REMEMBER, UH, SPECIFIC TO THIS.
SO IT WAS, UH, IT WAS A COLLABORATIVE EFFORT, BUT, UM, IS THERE DISCUSSION ON THE MOTION CUSTOMER FLOORS SCALE? THANK YOU.
UM, AND I APPRECIATE, UH, COUNCIL MEMBER ELLISON TRYING SO HARD TO FIX THAT.
THAT'S A LITTLE SNIPPET OF WHAT I GET TO DO EVERY TIME.
THERE'S SOMETHING THAT PEOPLE DON'T AGREE WITH ON THE AGENDA, WHICH MAY SOLVE ONE ISSUE, BUT IT DOESN'T SOLVE ALL MY ISSUES.
AGAIN, LET ME GO BACK TO THIS BECAUSE NOBODY UP HERE KNOWS HOW I FEEL.
AND, AND, AND MAYOR MITCHELL JUST SAID, I HAVEN'T HAD THIS ISSUE SINCE THEY MADE THESE.
AND I BELIEVE THAT I HAVE 1000% BELIEVE THAT THAT HASN'T BEEN AN ISSUE, BUT IF IT MATTERS TO ANYBODY ELSE SITTING UP HERE, IT HAPPENS TO ME.
AND IT'S NOT ONCE IF THIS WAS JUST A ONE-TIME ISOLATION FOR THE MAYOR PRO TEM, I CAN UNDERSTAND THAT IT IS NOT A ONE TIME ISOLATED INCIDENT.
THIS HAPPENS TO ME ALL THE TIME AND I DIDN'T WANT TO BRING IT UP BECAUSE WE WERE DOING SO GOOD.
I KNOW WE SEE THINGS THAT REALLY, YOU DON'T FEEL LIKE IT HAPPENS ALL THE TIME.
I GOT A WHOLE LIST OF THINGS I COULD TALK ABOUT THAT I CHOSE NOT TO, BECAUSE I'M NOT TRYING TO BE UGLY.
WHAT I'M TRYING TO DO IS MAKE IT MY LIFE EASIER SERVING ON THIS COUNCIL BECAUSE I COMMIT A LOT OF TIME TO IT.
AND SO YES, IT, ME, WHEN I SEE MYSELF LAST, LAST SECOND TO LAST, OH, I'LL ALL OVER THE PLACE.
AND IT'S JUST ALL KINDS OF THINGS ARE IN ADDITION TO THAT.
AND SO MY ONLY IDEA WAS WHAT WOULD IT LOOK LIKE IF IT WERE JUST THE CITY MANAGER? WHAT, HOW MUCH EASIER WOULD THAT MAKE MY LIFE? HOW CAN I HOLD HIM ACCOUNTABLE VERSUS GOING THROUGH THIS LONG PROCESS? WHEN IT SPECIFICALLY STATES HERE, ALL COUNCIL REQUESTED AGENDA ITEMS SUBMITTED IN ACCORDANCE WITH SECTION B ONE, AND B2 WILL APPEAR ON THE AGENDA FOR THE MEETING.
IT STATES IT RIGHT HERE AND WE'RE STILL NOT DOING IT.
SO DO I THINK BRINGING IN ARBITRATORS ARE A GOOD IDEA.
I DON'T, I DON'T THINK THAT'S FAIR.
I DON'T THINK IT'S FAIR TO ME.
AND I DON'T THINK IT'S FAIR TO ANYBODY ELSE SITTING UP HERE THAT WE WOULD EVER HAVE TO GO THROUGH SOMETHING LIKE THAT TO GET OUR AGENDA ITEM PUT ON HERE.
I THINK I AGREE WITH YOU THAT IT SHOULDN'T BE THAT DIFFICULT BECAUSE IT SAYS WHAT WE CAN DO, BUT I'M TRYING TO COME UP WITH A SOLUTION THAT GIVES YOU SOMEBODY THAT CAN, THAT IS DISINTERESTED.
THEY CAN SAY, HEY, LOOK, THESE ARE THE RULES.
YOU'VE GOT TO PUT IT, PUT IT ON THE AGENDA BECAUSE THAT'S WHAT IT STATES HERE.
AND IT SHOULD BE ALWAYS THAT SIMPLE BECAUSE I CAN'T THINK OF ANY OTHER REASON OUTSIDE OF OBVIOUSLY WHAT WE STATED ABOUT BEING WITHIN THE SIX MONTHS AND BRINGING AN AGENDA ITEM BACK AND YOUR FIELD,
[03:35:01]
STUFF LIKE THAT.PAIGE CAN COME THROUGH ALL THAT AND MAKE SURE THAT THAT'S BEEN, THAT'S BEEN MET.
SO I UNDERSTAND THAT DOESN'T ADDRESS THE, YOUR AGENDA ITEMS BEING AT THE BOTTOM OF THE AGENDA, WHICH SO ARE MINE.
AND SO I, SO WHERE OTHER COUNCILS, MAYBE THAT'S A DIFFERENT MOTION, A SOLUTION THERE, BUT I DON'T SEE HOW THIS OPTION RIGHT HERE TO PUT AN ARBITER, JUST LIKE WE HAVE IN THE TEXAS OPEN MEETINGS, ZACK PART, HOW THAT DOESN'T HELP PROVIDE YOU AN OPPORTUNITY FOR SOMEBODY TO CORRECT THE ISSUE AND SAY, HEY, NO, THIS IS THE LAW.
I THINK THAT SHE HASN'T BEEN INVOLVED IN MY PREVIOUS SITUATIONS IS RIDICULOUS.
I USED TO CC PAGE, LIKE IT WAS GOING OUT OF STYLE.
SO YES, SHE HAS BEEN INVOLVED AND YES, I HAVE ASKED FOR THAT ASSISTANCE AND IT DID NOT WORK.
SO I GET WHAT YOU'RE TRYING TO DO.
AND I GET, THIS IS NOT COMFORTABLE FOR ANYBODY.
AGAIN, MY SOLUTION WOULD BE TO HAVE REMOVED THE TERM MAYOR JUST UNDER THE, THE AGENDA AND THEN SEE HOW THAT GOES.
ONLY BECAUSE THIS CAN BE REVIEWED EVERY YEAR TO BRING IN A SOLUTION THAT'S ALREADY BEEN THERE THAT I'VE ALREADY GONE DOWN THAT ROAD.
DOESN'T, ISN'T APPEALING TO ME.
I DON'T WANT TO ARGUE EVERY SINGLE TIME.
I HAVE SOMETHING THAT MAY BE CONTROVERSIAL ON THE AGENDA.
WELL, SINCE, SINCE YOU KEEP BRINGING THAT UP, WHAT I'VE, WHAT I'VE SAID WAS THAT THE ITEM THAT YOU REQUESTED WAS THERE WAS, THERE WAS UNIQUENESS AND THERE IS ALWAYS, THERE'S ALWAYS UNIQUENESS AROUND CERTAIN ITEMS. IN, IN THAT PARTICULAR CASE, WE W IT WASN'T A QUESTION OF WHETHER OR NOT THE ITEM NEEDED TO COME FORWARD, BUT BY THE CHARTER, WHEN WAS IT SUPPOSED TO COME FORWARD? AND I KNOW THAT YOU HAVE YOUR OPINIONS ABOUT WHETHER OR NOT WHAT WAS, WAS DONE.
I HAVE VERY OPENLY STATED AND TRIED TO TAKE RESPONSIBILITY FOR IT, BUT THE, I, I DON'T, I DON'T KNOW WHAT ELSE TO SAY, BUT , I'M NOT GOING TO BRING UP THE OTHER ISSUES THAT I'VE HAD.
THAT'S NOT THE ONLY ISSUE THOUGH.
WELL, I'VE BEEN TREATED DIFFERENTLY, WHETHER YOU WANT TO ADMIT IT OR NOT.
I KNOW I HAVE, I'VE SEEN IT IN THE AGENDA.
I'VE SEEN IT ON THE DYESS AND ALL I WANTED WAS SOME FAIRNESS.
AND THE SAME AS EVERYBODY ELSE, I DON'T THINK THAT'S ASKING FOR TOO MUCH.
AND IT TOOK THIS FOR IT TO EVEN COME UP.
AND I DON'T FIND IT COINCIDENTAL THAT WE DIDN'T LOOK AT THESE LAST YEAR BECAUSE I BROUGHT THESE SAME RULES OF COUNSEL UP TO MR. SELLERS IN MY FIRST MEETING.
SO AGAIN, I DON'T, I, I DON'T KNOW WHAT ELSE TO DO.
I MEAN, I'M NOT GOING TO BE APPEASED WITH TRYING TO PUT SOMETHING IN, IN THE RULES OF COUNSEL THAT REALLY ISN'T NECESSARY.
A, BECAUSE IT SPECIFICALLY SAYS, UNLESS SECTIONS B ONE AND B2 ARE NOT MET, YOU COULD STICK ANYTHING YOU WANT ON THE AGENDA.
IT IS NOT YOUR JOB TO DECIDE IF WHAT THE CONTENT I'M STICKING IN HERE IS, IS, SHOULD BE ON THERE.
AND IF IT DOES, IF IT MEETS A OR B ONE AND B2, AND YOU STILL TOOK THAT UPON YOURSELF AND IT WASN'T THE FIRST TIME.
UH, THERE'S A MOTION AND A SECOND ON THE, ON THE FLOOR, IS THERE DISCUSSION ON MORE DISCUSSION ON THAT MOTION? CALL THE MOTIONS TO DIRECT STAFF, TO BRING BACK AN ITEM THAT ADDRESSES THE, IF THERE'S CONFLICT ON WHETHER TO HAVE STAFF BRING BACK A POLICY, SIMILAR TO THE B2 LANGUAGE THAT SAYS, IF THERE'S DISAGREEMENT ON THE LANGUAGE, THIS IS THE PROCESS TO HAVE SOMETHING THAT MIRRORS THAT WITH, IF THERE'S DISAGREEMENT ON WHETHER AN ITEM IS APPROPRIATE TO COME FORWARD, ROLL CALL THAT THERE.
I'D LIKE TO MAKE A MOTION TO REMOVE THE SCRIBNER'S ERROR ON THAT WAS REFERENCED AT THE END OF PAGE, UH, UH, FOR, UH, LET'S SEE, IT'S
[03:40:01]
E THREE E THREE, SECTION TWO OR SECOND, SECOND PARAGRAPH EIGHT COUNCIL MEMBER.I'D LIKE TO MAKE A MOTION TO STRIKE A COUNCIL MEMBER.
I GOT MOVED BY THE MAYOR SECOND BY COUNCILMAN TOBY.
IS THERE DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR, SAY, AYE.
ARE THERE, UH, ADDITIONAL MOTIONS CUSTOMER FLOOR SCALE? YES.
I WOULD LIKE TO MAKE A MOTION TO REMOVE THE REFERENCE TO MAYOR IN SECTION B OF THE RULES OF COUNCIL.
MOTION FAILS FOR LACK OF A SECOND.
IS THERE ANY OTHER MOTIONS? ALL RIGHT, THEN WE'RE GOING TO MOVE ON NEXT UP AGENDA ITEM NUMBER
[28. Discussion of City processes and procedures, regarding action taken by the City when acting upon legal advice. ~ Yvonne Flores-Cale, Council Member]
28, DISCUSS A, UH, DISCUSSION OF CITY PROCESSES AND PROCEDURES REGARDING ACTION TAKEN BY THE CITY WHEN ACTING UPON LEGAL ADVICE, CUSTOMER FLOOR SCALE.SO I JUST HAVE A FEW QUESTIONS FOR PAGE.
WE FIND FOUR KIND OF GO INTO, UH, THE POINT OF THIS.
UM, SO HOW LONG HAVE YOU BEEN EMPLOYED WITH THE CITY OF KYLE? I THINK SINCE 2018.
DO YOU REMEMBER HOW BIG THE POPULATION WAS WHEN YOU FIRST STARTED? WELL, OUR FIRM REPRESENTED THE CITY OF KYLE SEVEN YEARS BEFORE THAT, AND THEN ANOTHER ATTORNEY CAME IN.
SO, UM, THE POPULATION OF THE CITY WAS WHEN 2018 TO NOW IS IT'S NOT MOVED TOO MUCH.
YOU JUST GOT AN OFFICIAL DECLARATION OF POPULATION.
SO WE ARE IN FIFTH YEAR IN THE FIFTIES NOW, BUT PRIOR TO THAT, YOU WERE A LOT SMALLER.
I DON'T REMEMBER IF YOU CHANGED A HOME RULE CITY DURING THAT TIME AS WELL.
YOU WOULD HAVE BEEN UNDER 45,000 POPULATION YEAR, 2000.
SO YOU'VE GROWN BY LEAPS AND BOUNDS.
LET ME PREFACE BY SAYING THAT I KNOW SOMETIMES I COME ACROSS ABRASIVE AND HARSH WITH YOU.
UM, BUT THAT'S NEVER MY INTENT.
SO I WANNA APOLOGIZE IF I'VE EVER SAID OFFENDED OR UPSET YOU, BUT AS A COUNCIL MEMBER, IT'S MY RESPONSIBILITY TO PROTECT THE RESIDENTS IN THE CITY.
AND MANY OF MY LEGAL INTERACTIONS WITH THE CITY I'VE NOTICED THE CITY HAS OFTEN RECEIVED, UH, HAVE RECEIVED AN ACT UPON LEGAL ADVICE.
HOWEVER, I RARELY IF EVER HAVE SEEN REFERENCE TO YOU, YOUR LAW FIRM OR CITING WHERE THERE, REGARDING WHERE OUR NEW STANDING CAME FROM, WE SHOULD REMEMBER EVERY TIME THE CITY TAKES NEW ACTION BASED UPON LEGAL ADVICE.
IT SETS A PRECEDENT IN ORDER FOR THE CITY TO MAINTAIN CONSISTENCY WITH ITS PRECEDENTIAL DECISIONS.
I FEEL LIKE IT WOULD BE BENEFICIAL TO ME AS A COUNCIL MEMBER AND TO THE RESIDENTS WHO ARE AFFECTED BY THE NEW PRECEDENT CREATED BY THE CITY'S GROWTH.
IF THE CITY PROVIDED THE SAME LEGAL INFORMATION, USED TO CREATE A DECISION IN ANY WRITTEN CORRESPONDENCE, THE CITY SENDS OUT, I WOULD ALSO LIKE TO SEE A GUIDELINE OR SUCH CORRESPONDENCE COME FROM OUR LEGAL COUNSEL.
I CONFUSING AND LIKE SOME, UM, MORE DISCUSSION ABOUT THAT TO UNDERSTAND.
SO, UM, FOR EXAMPLE, WE'VE BEEN DEALING WITH A RESIDENT, EITHER BEING NON-CONFORMING.
AND SO THERE WAS A DECISION MADE, AND I FEEL LIKE WHETHER THE DECISION IS GOOD OR BAD, THAT WHEN WE SEND OUT CORRESPONDENCE EXPLAINING THAT, THAT WE CITE WHAT INFORMATION WE USED, UM, NOT JUST FOR THE RESIDENTS, BUT FOR US AS COUNCIL MEMBERS, TO BE CONSISTENT, TO MAKE SURE THAT WE'RE APPLYING THE SAME IDEAS AND, UM, LEGAL ACCOUNTABILITY TO EACH DIFFERENT SITUATION.
MY SUGGESTION ON THAT IN PARTICULAR IS, IS, UH, UM, AND I MADE THOSE SUGGESTIONS ABOUT A PROCEDURE THAT FLUSHES OUT THE FACTS AND HELPS.
I THINK IT WOULD BENEFIT, UM, PROPERTY OWNERS TO HAVE THE PROCESS CLEAR, UM, AND IDENTIFY WHAT FACTS ARE CONSIDERED.
CAUSE THAT'S PART OF THE LEGAL ANALYSIS IS WHAT ARE THE FACTS AND A PROCESS THAT BRINGS UP THE FACTS.
SO WE CAN ANALYZE THAT IS GOING TO BE EFFICIENT, MORE EFFICIENT AND PRODUCE A MORE EFFICIENT AND BETTER RESPONSE FOR THAT.
SO THAT I THINK THAT'S KIND OF A PART AND PARCEL WITH THAT PARTICULAR ISSUE IS A PROCESS THAT WOULD INFORM THE RESIDENTS
[03:45:01]
ABOUT WHAT FACTS ARE NEEDED TO MAKE THAT DETERMINATION.AND THEN THAT HELPS PRODUCE THE RESPONSE.
SO IS THAT SOMETHING THAT YOU WOULD BE LIKE, I, I THINK AS A CITY, WE NEED TO CONSIDER ALL OUR GROWTH AND ALL THE CHANGES THAT ARE BEING MADE ALL THE TIME, WE'RE MAKING NEW DECISIONS.
AND I THINK IT'S IMPORTANT THAT AT LEAST COUNSEL DECIDES AND UNDERSTANDS, UM, WHY WE SAY YES OR WHY WE SAY NO.
AND SO IF IT'S IMPORTANT TO US, IT SHOULD ALSO BE EQUALLY IMPORTANT TO THE RESIDENTS.
IF WE HAPPEN TO MAKE A DECISION THAT WE HAVEN'T PREVIOUSLY MADE BEFORE, IS IT GOING TO TAKE A LITTLE BIT LONGER? IT'S GOING TO BE TIME-CONSUMING I GET IT.
AND I, AND I, IT'S NOT GOING TO BE A FORM LETTER.
UM, ALTHOUGH YOU COULD START OFF WITH A FORM AND THEN ADD THE INFORMATION.
UM, BUT I THINK IT'S IMPORTANT, UM, ESPECIALLY WHEN WE HAVE THE BOARDS THAT MAKE THE DECISIONS.
I KNOW WE WERE JUST TALKING ABOUT THE BOARD THAT IS FULL, BUT IT SEEMS TO BE SHORT BOARD OF ADJUSTMENTS.
AND SO WHEN THE BOARD OF ADJUSTMENTS GET SOMETHING, THEY TOO CAN ALSO SEE, OH, WELL WE'VE, THIS IS WHAT THEY DECIDED BEFORE.
AND THIS WAS THE REASON WHAT I'M TRYING TO DO IS TAKE OUT THE INCONSISTENCIES AND INCLUDE SOME KIND OF A STABILITY FOR OUR STAFF, FOR OURSELVES AND FOR OUR RESIDENTS.
YOU'RE, YOU'RE VERY RAPIDLY GROWING CITY.
SO YOU'RE KIND OF BUILDING INTERNAL INFRASTRUCTURE AS YOU GO.
UM, AND KIND OF BUILDING UP THOSE, I GUESS THEN DATABASE OF LEGAL ADVICE AND FORMS AND PRECEDENT SETTING THAT.
I MEAN, THAT'S SOMETHING THAT SHOULD BE DONE.
AND THE REASON WHY I ASKED YOU HOW LONG YOU'VE BEEN HERE IS BECAUSE I KNOW WE WERE A SMALL CITY AND THIS WAS NOT SOMETHING THAT WE USED TO HAVE TO WORRY ABOUT BEFORE, BUT BECAUSE WE ARE GROWING SO MUCH AND THERE'S THINGS CHANGING, I THINK IT'S IMPORTANT THAT WE START NOW AND NOT GET OVERBURDENED AND THINK, WELL, WHAT DID WE DO LAST TIME? OR IF WE JUST KIND OF IMPLEMENT SOMETHING LIKE THIS NOW AND MOVING FORWARD, IT WILL MAKE IT EASIER.
I MEAN, FOR ME, BECAUSE, YOU KNOW, I READ LEGAL DOCUMENTS ALL DAY AND SO I, I GET IT.
YOU JUST SKIM IT AND YOU KIND OF UNDERSTAND, AND WE HAVE TO EXPLAIN TO RESIDENTS, YOU KNOW, WHY A CITY DECIDES WHATEVER IT DECIDES AT DIFFERENT TIMES.
AND SO I THINK IT'S IMPORTANT FOR ALL OF US SITTING UP HERE TO UNDERSTAND WHY WE SAY YES OR WHY WE SAY NO, OR WHY WE SAY BLUE INSTEAD OF RED.
AND THEY'RE JUST ONE COMMENT ON THAT IS THE LEGAL ADVICE GIVEN INTERNALLY, THERE'S A PRIVILEGE ASSOCIATED WITH THAT.
AND THEN WHAT GETS SHARED THAT SHOULD BE THOUGHTFUL AND MINDFUL ABOUT HOW THAT WORKS.
UM, IF THE CITY MAKES A DECISION, THERE'S AN, THERE'S AN APPEAL PROCESS.
YOU HAVE AN INTERNAL APPEAL PROCESS THROUGH BOARDS AND COMMISSIONS AND THAT, SO THAT INFORMATION WOULD BE RELEVANT THERE.
UM, SO I, I, MY CAUTION AND ADVICE WOULD BE, UM, JUST TO BE MINDFUL ABOUT WHAT WHAT'S, YOU KNOW, ON CORRESPONDENCE TO THE CITIZENS, WHAT, WHAT MAKES SENSE FROM LEGAL ADVICE, THAT'S PUBLIC AND WHAT THE COUNCIL NEEDS TO BE MORE, UM, SPECIFIC AND MAKE A SPECIFIC VOTE ON WHAT IS MADE PUBLIC AS FAR AS LEGAL ADVICE GOES.
I THINK THAT, AND IN THAT REGARD WITH THE ISSUE THAT YOU'RE TALKING ABOUT, UM, I DON'T HAVE LIKE AN OPINION ONE WAY OR THE OTHER ABOUT WHAT'S APPROPRIATE TO GO IN A LETTER LIKE THAT.
I'D BE INTERESTED TO SEE WHAT OTHER CITIES DO AND JUST FOR THE PURPOSE OF GETTING INPUT.
UM, MY GUT REACTION IS LEGAL ADVICE.
THE CITY HAS HAVE PRESERVED PRIVILEGE UNTIL IT DECIDES THAT IT'S APPROPRIATE NOT TO.
AND FOR THAT TO BE A THOUGHTFUL PROCESS.
I JUST WANT TO MAKE SURE IF WE ARE USING, UM, CITING FOR RECITING SOMETHING OR USING SOMETHING AS A REFERENCE TO BASE OUR DECISION UPON THAT SHOULDN'T BE PRIVILEGED INFORMATION, SHOULD IT, THAT SHOULD BE INFORMATION THAT WE CAN SHARE BECAUSE WE ARE MAKING A DECISION BASED ON THOSE FACTS.
SO IT'S A FACTS AND LAW, AND IT'S, UM, OFTEN THE FACTS AND LAW ARE NOT BLACK AND WHITE, THERE'S GRAY AND AREAS OF, UH, DISCRETION.
AND SO THAT'S WHERE YOU HAVE, YOU HAVE THE LEGAL ADVICE COMPONENT, AND THEN YOU HAVE THE DECIDER, THE DECIDER IS NOT ALWAYS THE LAWYER.
UM, IT'S GOING TO BE A STAFF PERSON OR THE COUNSEL MAKING DECISION BASED ON THE LEGAL ADVICE.
SO, AND THEN THE LAW CHANGES, OF COURSE.
UM, I UNDERSTAND WHAT YOU'RE SAYING AND IT MAKES SENSE.
I JUST WANT TO HIGHLIGHT BEING KIND OF THOUGHTFUL ABOUT WHAT IS PUBLIC AND WHAT IS A PRIVILEGED DOCUMENT THAT THE COUNCIL HAS CONTROL
[03:50:01]
OVER WHAT'S REVEALED BECAUSE, YOU KNOW, YOU HAVE YOUR CANDID, LEGAL ADVICE AND THE CITY HAS GOT TO MAKE ALL KINDS OF DECISIONS TAKING INTO ACCOUNT RISK AND DECISIONS AND, UH, FACTS AND CIRCUMSTANCES.AND SO INFORMATION THAT IS MADE PUBLIC THAT COULD ALSO HURT THE CITY.
UM, YEAH, THAT'S NOT WHAT I'M ASKING FOR.
I'M JUST SAYING IF WE DENY SOMEBODY, UH, YOU KNOW, THE ABILITY TO BUILD A HOUSE THAT WHEN, WHEN WE WRITE, WHEN THE LETTER GOES OUT, I I'D KINDA LIKE TO SEE IT COME FROM THE NIGHT LAW FIRM, BUT ADDITIONALLY, I'D ALSO LIKE TO SEE ON THERE CITING WHY.
AND SO THEY COULD TAKE THAT LETTER AND JUST TAKE IT TO AN ATTORNEY AND BE LIKE, THIS IS WHAT IT IS, BECAUSE THE LAST THING WE WANT IS FOR THEM TO HAVE TO BE LIKE, I DON'T KNOW WHY, AND THEN ATTORNEYS INVOLVED AND HE DOESN'T KNOW WHY, AND NOW HE HAS TO DO ALL THAT RESEARCH.
SO FOR ME, AND I'M ALSO INTERESTED TO KNOW WHAT OTHER CITIES ARE DOING.
SO MAYBE IF WE CAN LOOK TO OTHER EITHER LEANDER, I DON'T KNOW, I DON'T KNOW WHAT CITIES ARE AS IF FASTEST GROWING AS WE ARE, BUT I'M NOT SURE IF MR. SELLERS WOULD BE AMENABLE TO, TO HAVING STAFF LOOK AT THAT.
DO I NEED TO MAKE A MOTION TO HAVE LIKE STAFF, UH, RESEARCH, OR WOULD THAT BE PAGE TO RESEARCH WHAT OTHER CITIES ARE DOING AS FAR AS WHEN THEY SEND OUT LEGAL MEMOS? UM, IT'S NOT REALLY A MEMO.
IT'S LIKE, WE, YOU KNOW, WHEN YOU WRITE IT, YOU WRITE A RESIDENT OR A BUSINESS AND I DON'T DENY THEM ZONING, OR, YOU KNOW, I DON'T KNOW WHAT IT IS, BUT YOU WOULD PUT ON THERE, THE, THE REASONS WHY THE CITING THE, THE STANDING AS TO WHY THEY CAN OR CANNOT DO SOMETHING I DON'T.
AND I DON'T KNOW IF THAT'S, WHAT OTHER CITIES DO.
I JUST FEEL LIKE AS A GROWING CITY, IT HELPS US TO READ THAT INFORMATION, TO FIGURE OUT WHAT IT IS WE'RE GOING TO TRY TO BE CONSISTENT ON.
I THINK WE'RE IN THE COUNCIL HAS REQUESTED A TECHNICAL MEMO OR A LEGAL MEMO.
THEN IT'S FULL OF LEGAL REFERENCES.
TYPICALLY WHAT I'VE SEEN, I'VE WORKED WITH MULTIPLE CITY ATTORNEYS THROUGHOUT MY CAREERS, JUST A, AN EMAIL OR A QUICK QUESTION IS USUALLY RESPONDED WITH A QUICK RESPONSE.
AND MAYBE THERE'S SOME SORT OF, UH, SCRUTINY OF THE LAW, BUT IT'S NOT FULL OF LEGAL REFERENCES.
SO IF WE WANT ADDITIONAL LEGAL SOURCED, UH, RESPONSES, THEN MAYBE THOSE TYPES OF REQUESTS OUGHT TO BE MORE FORMAL.
I DON'T KNOW IF WE'RE ON THE SAME PAGE.
SO I'M JUST THINKING IF WE, IF THE CITY MAKES A DECISION, EITHER A ZONING OR NON-CONFORMITY, IF IT MAKES A DECISION TO A RESIDENT OR A BUSINESS, WHEN WE WRITE THAT LETTER TO THE BUSINESS, OR WE SHARE THAT COMMUNICATION, WHETHER IT BE EMAIL, THEN WE ALSO SITE WHAT IT IS, THE REASONS WHY THEY CAN OR CANNOT DO SOMETHING.
SO YOU'RE TALKING ABOUT WHEN IT'S LIKE A NONCONFORMITY, ET CETERA, THOSE COME FROM OUR PLANNING DEPARTMENT AND NOT OUR LEGAL DEPARTMENT.
SO THEY GET IT, SHE GOT INVOLVED.
SHE DID GET INVOLVED WITH, WITH, UH, ARE AN OPINION BACK TO THE PLANNING DEPARTMENT, BUT THE LETTER WILL COME FROM PLANNING DEPARTMENT BACK THE APPLICANT SO WE CAN, CAN INCLUDE THE LEGAL.
I JUST DON'T WANT IT TO BE A GENERIC.
I READ THE LETTER THAT WAS GOING TO GO OUT.
UM, AND WHAT IT BOILED DOWN TO WAS IT DIDN'T QUALIFY FOR, I MEAN, IT DID QUALIFY FOR NON-CONFORMING, UM, BUT IT AS MUCH AS IMPORTANT AS IT IS TO KNOW WHY YOU CAN'T DO SOMETHING, IT'S ALSO IMPORTANT TO KNOW WHY YOU CAN.
AND I DO LIKE THE FACT THAT WE'LL SAY IT IN THERE, DON'T, YOU KNOW, THESE ARE THE SITUATIONS THERE'S, YOU KNOW, I'M NOT GOING TO GO INTO DETAILS.
UM, BUT TH THAT WAS ALSO HELPFUL TO SET THAT RESIDENT UP WHEN, WHEN THEY DECIDED TO TAKE ACTION ON WHATEVER IT IS ARE GOING TO DO.
SO WHEN, WHEN OUR LEGAL PROVIDES A RESPONSE BACK TO OUR STAFF, THEN IF YOU CAN CITE SOME WEED AND WE DID THAT, I PROVIDED ALL THAT.
AND WE CAN PUT THAT IN THE LETTERS BACK.
[29. 2022 Visioning Workshop planning and scheduling. ~ Travis Mitchell, Mayor]
29, 20 22 VISIONING WORKSHOP PLANNING AND SCHEDULING.UM, THE MAIN REASON FOR THIS ITEM TO BE BROUGHT FORWARD IS TO TRY TO NAIL, I, IT LOOKS LIKE OUR DATE IS SECURED THE FEBRUARY 12TH, 13TH WEEKEND, BUT TO DECIDE ON LOCATION.
AND THEN WE NEED TO, I THINK WE NEED TO RE CIRCLE BACK TO WHETHER OR NOT WE WANT TO HAVE A FACILITATOR.
UM, I HAD A SUGGESTION ON THE LOCATION IF ANYONE IS INTERESTED, BUT IT'S, I HAVEN'T SPOKEN TO ANYONE.
IT'S JUST, JUST MY, MY THOUGHT ON IT AND WHY, UM, MY THOUGHT FOR LOCATION WAS FRISCO.
AND THE REASON FOR FRISCO NUMBER ONE IS I THINK IT ALWAYS NEEDS TO BE WITHIN A, WITHIN A DRIVE.
UH, BUT NUMBER TWO, THEY THERE'VE BEEN SOME, UH,
[03:55:01]
OF US WHO HAVE GONE TO FRISCO.I WAS NOT ONE OF THEM I'VE BEEN TO FRISCO BACK IN 2017, BUT THE, WHAT STRUCK ME ABOUT THAT TOWN MORE THAN ANYWHERE ELSE TO GO VISIT IS THEIR INCREDIBLE SPORTS PLEX FACILITIES.
AND THE WAY THAT THEY'VE PARTNERED WITH, UM, NOT ONLY, UH, UH, PUBLIC ENTITIES, BUT PRIVATE ENTITIES, UH, TO BRING PRETTY MUCH THE TOP SUBURB ANYWHERE AS IT RELATES TO SPORTS.
UH, AND I KNOW THAT THAT'S SOMETHING THAT WE'RE GOING TO BE TRYING TO PURSUE THIS YEAR, UH, ON SOME LEVEL.
AND THAT'S GOING TO BE A PART OF THE DISCUSSION, UH, RELATED TO, UH, A PRETTY LARGE SPORTSPLEX.
AND MY THOUGHT WAS, UM, FRISCO.
SO I DIDN'T KNOW IF ANYONE HAD ANY OTHER SUGGESTIONS OR DIDN'T, DIDN'T LIKE THAT AS THE OPTION.
I KNOW THERE'S INITIALLY A DESIRE TO, UH, MAYBE DO IT HERE, BUT IF WE'RE NOT GOING TO DO IT HERE, WHICH I THINK WE DISCUSSED AT THE LAST ONE, WE DO NEED TO DETERMINE WHERE, UH, SO THAT WAS MY SUGGESTION.
AND THEN THE SECOND QUESTION AFTER THAT WOULD BE, AS IT RELATES TO WHETHER OR NOT WE WANT TO DO A FACILITATOR.
SO DOES ANYBODY HAVE A SUGGESTION OF A PLACE THAT THEY THINK THAT WE SHOULD BE SECURING OR FEEDBACK ON THE IDEA OF FRISCO? HONESTLY, I HAVEN'T REALLY GIVEN ANY THOUGHT, BUT ONE OF THE THINGS I, I, I DO ENCOURAGE IS FOR US TO, UH, SPEND THE WEEKEND WORKING AND, AND COME TOGETHER AS A COUNCIL AND SPEND TIME TOGETHER AS A COUNCIL, TRY TO, UH, MOVE FORWARD AS A COUNCIL.
AND I THINK, UH, THE MORE TIME WE SPEND WITH EACH OTHER AND I THINK REALLY WORKING, FOCUSING ON WHAT THE TASK AT HAND IS, I THINK THE MORE THAT IT BENEFITS A RESIDENT.
SO I'M OKAY WITH FRISCO, AS LONG AS WE'RE, UH, WE PLAN THE, UH, THE EVENT IN A WAY WHERE WE'RE GETTING A LOT OF WORK DONE.
I THINK THAT'S WHAT MY BIGGEST, UH, I WOULD LOVE MY BIGGEST ASSETS TO MAKE SURE THAT WE GET A LOT OF WORK DONE DURING THAT WEEKEND.
CAUSE I'M GIVING UP WHAT WE CAN WITH MY TIME, UH, WITH MY FAMILY.
AND IT IS VALENTINE'S WEEKEND.
I CARE ABOUT MY TIME VERY MUCH.
WELL, AND DON'T WANT TO WASTE IT IN FRISCO OR ANYWHERE, BUT SO FAR, THE LAST TWO HAVE BEEN GOOD.
I THINK THEY COULD BE BETTER ALWAYS, BUT THEY HAVE BEEN VERY HELPFUL AND DOING IT EARLIER IN THE YEAR ALSO, I THINK IS HELPFUL.
AND LAST YEAR IT WAS LATER IN THAT THAT MADE IT FOR A BIT OF A CHALLENGE.
BUT ANY, ANY OTHER THOUGHTS ON FRISCO I'VE SAID MY PIECE, RIGHT.
BUT IF I'M JUST SAYING, IF IT'S NOT BASED ON MY REGION, DOES THAT SEEM LIKE A GOOD IDEA? WHEREVER A COUNCIL DECIDES AND CITY DECIDES THE PLANET I'LL BE THERE.
UH, AND THEN, UH, FACILITATORS, SCOTT DID YOU HAVE SOMETHING YOU WANT TO SAY ABOUT A FACILITATOR? I THINK I JUST SAW AN EMAIL.
SO THE LAST COUPLE OF YEARS, WHEN THE COUNCIL HAS REQUESTED STAFF TO LOOK UP FACILITATORS, UH, RON COX IS SOMEONE WHO HAS MADE THE SHORTLIST EACH TIME.
UH, HE I'VE REACHED OUT TO HIM ABOUT FEBRUARY 12TH AND 13TH.
HE IS ACTUALLY THE MOST AFFORDABLE FACILITATOR OF THE ONES THAT WE HAVE UTILIZED.
SO THE COST IS LITTLE OVER $5,000 PLUS EXPENSES.
UH, HE HAS BEEN AWARE AND I TOLD HIM THAT THE FORMAT WOULD STILL BE, UH, VERY MUCH ROLL UP YOUR SLEEVES AND WORK TYPE OF FACILITATION AND LESS OF, UH, YOU KNOW, W BROADER PICTURE.
YOU KNOW, I THINK THE COUNCIL HAS DONE A GREAT JOB OVER THE YEARS OF REALLY HONING INTO SPECIFIC TASKS, YOU KNOW, UH, FOR THESE FACILITATIONS HE'S PREPARED TO FACILITATE IN THAT MANNER.
UM, SO IS THAT SOMETHING WE WANT TO, UH, TO GO AHEAD AND NAIL DOWN AND SAY, WE'RE GOING TO CONTINUE WITH THE FACILITATOR TRADITION, UH, OR DO WE WANT TO TRY A YEAR WITH NO FACILITATOR AND SEE WHAT, WHAT THAT LOOKS LIKE? I CAN SEE PERSONALLY GOING EITHER WAY.
I THINK THE FACILITATORS HELPFUL BECAUSE IT TAKES SOME OF THE PRESSURE OFF SCOTT TO BE THINKING ABOUT FACILITATING AND ALLOWS FOR SCOTT TO BE MORE OF A CONTRIBUTOR, UH, TO THE DISCUSSION, WHICH I THINK IS, IS HELPFUL.
A GOOD FACILITATOR ASKS GOOD QUESTIONS.
UH, AND I THINK THAT THE ONE WE HAD LAST YEAR WAS BETTER THAN THE ONE WE HAD THE FIRST YEAR, THE FIRST YEAR, THE FACILITATOR, WASN'T REALLY INTERESTED IN US GIVING FEEDBACK AND GETTING OFF HIS SUBJECT.
BUT THE SECOND ONE SEEMED TO DO A BETTER JOB OF PULLING GOOD INFORMATION OUT OF US AND HELPING US TO ORGANIZE AND COLLECT OUR MINI VARIED THOUGHTS.
SO IT'S ALSO THE CHEAPEST OF THE THREE YEARS.
THAT'S LESS THAN WE SPENT THE LAST TWO YEARS.
[04:00:01]
COUNSELOR FORCE KILL.RON COX IS NOT THE ONE WE USE LAST YEAR AS HE, NO, MA'AM OKAY.
DID YOU HAVE CONVERSATIONS WITH TIM ABOUT UNDERSTANDING THAT THERE ARE BIG SECTIONS OF TIME WHERE WE'RE GOING TO BE DISCUSSING SPECIFICS OF, YOU KNOW, OF WHAT WE'RE TRYING TO ACCOMPLISH AND THOSE KINDS OF THINGS I DID.
WELL, IF THERE ARE NO STRONG OPINIONS, I THINK THE DIRECTION WILL BE TO MOVE FORWARD WITH THOSE TWO SUGGESTIONS FOR SCO AND MR. COX.
BUT WE NEED TO HEAR IF THAT'S SOMEBODY WANTS TO GO A DIFFERENT, DIFFERENT ROUTE, IT'S STILL GOING TO BE VALUABLE TO US.
I DON'T THINK ANYONE, I DON'T THINK ANYONE CAN FIX THAT.
THAT'S WHERE, THAT'S WHAT ROBERT'S SAYING AS WELL AS THAT'S WHAT IT SUMS UP.
WE GOT VALUE OUT OF IT WHEN WE PUT, PUT TIME AND ENERGY INTO IT.
I'M INDIFFERENT ABOUT THE LOCATION.
I THINK BOTH SIDES HAVE MADE STRONG ARGUMENTS, SO I'M, I'M INDIFFERENT.
I THINK I'VE MADE IT CLEAR WHAT MY ISSUES ARE ON THOSE THAT HAVE HAPPENED IN THE PAST.
IT WAS BETTER THAN FIRST YEAR, BUT ONCE AGAIN, I DON'T WANT TO DEBATE THE FACILITATOR ON MY IDEAS I WANTED TO BAIT YOU.
UM, AND SO IF WE CAN GET THAT DONE, UM, I'M FINE WITH IT.