* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] GOOD EVENING. [1.  Call Meeting To Order] THE TIME IS SIX 30. UM, TODAY IS TUESDAY, JANUARY 24TH. I'D LIKE TO CALL AS A REGULARLY SCHEDULED PLANNING AND ZONING MEETING TO ORDER. MAY WE HAVE A ROLL CALL PLEASE? DELORE HERE. MATA? HERE. ANKIN? HERE. GARA. HERE. STEGEL. HERE. JAMES. HERE. CHASE HERE. THANK YOU. WE HAVE A QUORUM. NEXT [3.  Minutes] ITEM NUMBER THREE MINUTES. UH, THREE. A PLANNING AND ZONING COMMISSION MEETING. MINUTES FOR NOVEMBER 29TH, 2022. SPECIAL CALLED MEETING. DECEMBER 13TH, 2022. AND JANUARY 10TH, 2023. REGULAR MEETINGS. MR. CHAIR? YES, SIR. MOTION TO APPROVE. THANK YOU. IT'S BEEN MOVED BY VICE CHAIR. CHASE. IS THERE A SECOND? SECOND LI THANK YOU. IT'S BEEN SECONDED BY, UH, COMMISSIONER MATA. UM, IS THERE ANY DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR SAY AYE. AYE. AYE. ALL OPPOSED. MOTION PASSES. ITEM NUMBER FOUR, CITIZEN COMMENTS. AT THIS TIME, IF ANY MEMBERS OF THE PUBLIC WOULD LIKE TO SPEAK, WE INVITE YOU UP. NOW WE ASK THAT YOU, UH, STATE YOUR NAME FOR THE RECORD, THAT YOU LIMIT YOUR TIME TO THREE MINUTES, AND THAT YOU FILL OUT A CITIZEN COMMENTS FORM. OKAY. SEEING NONE, I WILL CLOSE. CITIZEN COMMENTS, CITIZEN COMMENTS IS NOW CLOSED OUT. NUMBER FIVE, [5.  Consent] CONSENT. FIVE. UH, WE ONLY HAVE, UH, FIVE A TODAY ON CONSENT AGENDA WITH A MOTION? YES, SIR. I BELIEVE THAT WE PASSED. UH, ITEM FIVE A. THANK YOU. IT'S BEEN MOVED BY COMMISSIONER JAMES TO APPROVE ITEM FIVE A. IS THERE A SECOND? SECOND. THANK YOU. I WILL, UM, COMMISSIONER STEELE AS THE SECOND. IS, UH, THERE ANY DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR SAY AYE. AYE. AYE. ALL OPPOSED. MOTION PASSES. ITEM NUMBER SIX, [A.   Consider a request to construct an approximately 71,240 square feet Academic Support Center for Hays CISD located at 21003 N. IH-35 within the I-35 overlay district. (Hays CISD Academic Support Center Hays CISD - Conditional Use Permit - CUP-22-0072) ] CONSIDER IMPOSSIBLE ACTION SIX A CONSIDER REQUEST TO CONSTRUCT AN APPROXIMATELY 71,240 SQUARE FEET ACADEMIC SUPPORT CENTER FOR HAYES, C I S D, LOCATED AT 2,103 NORTH IH 35 WITHIN THE I 35 OVERLAY DISTRICT HAYES, C I S D, ACADEMIC SUPPORT CENTER, HAYES, C I S D. UH, CONDITIONAL USE PERMIT, C U P DASH 22 DASH 0 72. UH, MS. SHARP. ALL RIGHT. KAYLA SHARP. CITY PLANNER FOR THE RECORD. LET ME JUST SHARE MY SCREEN REAL QUICK, MAYBE. ALL RIGHT. SO THIS IS THE LOCATION. THIS IS FOR THE HAYES, C I S D ACADEMIC SUPPORT CENTER. UM, THEY'RE PROPOSING TO CONSTRUCTIVE BUILDING THAT'S CONSISTING PRIMARILY OF LIMESTONE, VENEER, GLASS, AND EFIS, WHICH IS, UH, EXTERIOR INSULATION AND FINISHING SYSTEMS, UM, WHICH HAS A SIMILAR LOOK TO STUCCO. UM, AND SO HERE ARE THE ELEVATION. SO THIS IS THE FRONT ELEVATION THAT WOULD BE FACING I 35. UM, AND THEN THE, LET'S SEE, THE EAST, OR SORRY, THE NORTH ELEVATION, SO LIKE FACING KYLE PARKWAY, IF THAT KIND OF HELPS ORIENT, UM, THE WAY THE BUILDING IS FACING. UM, AND THEN HERE IS THE BACK AND THE SOUTH ELEVATION. UM, SO IN ADDITION TO THE BUILDING MATERIALS, THEY ALSO HAVE A LOT OF ARCHITECTURAL DETAILS. UM, THIS IS WITHIN THE I 35 OVERLAY, AND STAFF HAS REVIEWED IT AND FOUND THAT IT IS COMPLIANT WITH THE OVERLAY AND ASKED THAT THE PLANNING AND ZONING COMMISSION, UM, APPROVED THIS ITEM. ARE THERE ANY QUESTIONS? THANK YOU. ARE THERE ANY QUESTIONS FOR STAFF? QUESTION REGARDING THE PLAN. QUESTION REGARDING THE PLAN. UM, I NOTICED IN THE SOUTHEAST CORNER OF THE PROPERTY, THERE'S A DETENTION POND OF SOME SIZE TO DRAIN ALL THAT PROPERTY. AND THE, IT SHOWS THE OUTLET AS BEING IN THE SOUTH EAST CORNER OF THE PROPERTY, WHICH WOULD BE, UM, ESSENTIALLY IN THE DIRECTION OF A 40 HOME DEVELOPMENT OR THE BACK END OF FUENTES ELEMENTARY SCHOOL. THE, THE, UH, FIELD OUT BACK, UM, DO YOU KNOW ANYTHING ABOUT ITS CAPACITY RELATIVE TO THE IMPERVIOUS, UH, COVER? UM, SO THE, THEY DO HAVE AN APPROVED SITE PLAN THAT'S BEEN REVIEWED AND APPROVED BY MANY STAFF MEMBERS, INCLUDING, UM, OUR ENGINEERING TEAM AND OUR, UM, STORMWATER AND FLOODPLAIN MANAGER. UM, AND SO THEY'VE REVIEWED ALL OF THAT FOR COMPLIANCE. THIS IS AN EXISTING SITE. THEY'RE MAKING ADDITIONS TO THE SITE IN THIS BUILDING IS, UM, THE LARGEST ADDITION BY FAR. UM, AND SO THEY, THAT SHOULD HAVE ALL BEEN TAKEN CARE OF AND APPROVED WITH THE, UM, SITE PLAN. THANK YOU. THANK YOU. ARE THERE ANY OTHER QUESTIONS? [00:05:01] OKAY. WOULD ANYONE LIKE TO MAKE A MOTION WITH A MOTION? YES, SIR. I KNOW THAT WE APPROVE ITEM SIX A. THANK YOU. IT'S MOVED BY, UM, UH, COMMISSIONER JAMES. IS THERE A SECOND? SECOND. SECONDED BY COMMISSIONER SIEGEL. UH, ANY DISCUSSION ON THAT MOTION? ALL THOSE IN FAVOR SAY AYE. AYE. AYE. AYE. ALL OPPOSED. MOTION PASSES. ITEM NUMBER [B.   Discuss plan for public outreach, open house and potential public hearings associated with the proposed Downtown Masterplan.  ] SIX B, DISCUSS PLAN FOR PUBLIC OUTREACH, OPEN HOUSE AND POTENTIAL PUBLIC HEARINGS ASSOCIATED WITH THE PROPOSED DOWNTOWN MASTER PLAN. IS THAT, IS THAT GONNA BE WILL OKAY, MR. ATKINSON? YES, DEFINITELY. ALL RIGHT. UH, WILL ATKINSON, PLANNING DIRECTOR FOR THE RECORD, UM, I'LL PUT IT ON HERE IN CASE Y'ALL WANTED TO DISCUSS IT, BUT IT'S PRIMARILY GONNA BE KIND OF GIVING Y'ALL A RUNDOWN OF WHAT WE'RE DOING SO FAR FROM OUR, UH, WHAT WE'RE PLANNING ON MOVING FORWARD AND, UM, AND WHAT HAVE YOU. SO, UM, ON 2 23, WHICH IS GONNA BE A THURSDAY NIGHT, UM, FROM FIVE TO 8:00 PM HERE AT, IN THE COUNCIL CHAMBERS, WE'RE GONNA HAVE ONE MORE PUBLIC OUTREACH OPPORTUNITY, UM, SLASH OPEN HOUSE FOR OUR DOWNTOWN MASTER PLAN. UM, WE WANNA MAKE SURE THAT WE ARE REALLY FOCUSING ON GETTING AS MANY PEOPLE FROM THE DOWNTOWN AREA, UH, AT THIS EVENT AND BEING ABLE TO, UH, GET INPUT FROM THEM. AND IN, FOR THE PUBLIC OUTREACH ASPECT OF IT, WE'RE GONNA BE, WE'VE IDENTIFIED A CERTAIN BOUNDARY, UM, AROUND THE CENTRAL PART OF KYLE, AND WE'RE GONNA BE SENDING UP, SENDING LETTERS OUT TO THEM EACH ADDRESS. UH, WE'RE GONNA PUT UP FOUR YELLOW PUBLIC HEARING SIGNS OR THAT WE, OR THE SIGNS THAT WE USUALLY USE FOR PUBLIC HEARINGS, BUT THEY'RE NOT GONNA BE PUBLIC HEARING SIGNS. THEY'RE JUST GONNA BE A NOTICE THAT WE'RE GONNA HAVE THIS MEETING. UM, WE'RE GONNA HAVE TWO NEWSPAPER POSTS AHEAD OF THAT, UH, WHERE IT'S GONNA BE ON SOCIAL MEDIA, AND WE'RE GONNA HAVE A CITY EVENT PAGE SET UP. SO, UM, AGAIN, THIS IS AN OPEN HOUSE. IT WILL NOT BE, THERE WON'T BE ANY PUBLIC HEARING. IT'S JUST GONNA BE AN OPPORTUNITY FOR, UH, CITIZENS TO COME IN AND, AND SEE WHAT WE HAVE TO TAKE, UH, AS A DRAFT FORM OF THE CURRENT DOWNTOWN MASTER PLAN. UM, OR EXCUSE ME, THE PROPOSED DOWNTOWN MASTER PLAN. WE'LL HAVE ONE OR TWO COPIES OF IT PRINTED OUT AS WELL, SO PEOPLE CAN THUMB THROUGH IT. UM, AND THEN WE'LL MAKE, WE'LL ALSO MAKE SURE THAT WE CAN PUSH IT TO, UM, EVERYBODY TO THE WEBPAGE AS WELL, THAT WE ALREADY HAVE, UM, FOLLOWING THE RE UM, MORE DATA THAT WE GET FROM RESIDENTS OF DOWNTOWN AND BUSINESS OWNERS AS WELL. UH, WE'RE GONNA INCORPORATE THAT INTO, UM, THE DOWNTOWN MASTER PLAN AND EDITED ACCORDINGLY AS WELL. AND THEN BRING IT BACK TO Y'ALL BASED ON ALL THE CITIZENS COMMENTS AND THE COMMENTS THAT Y'ALL MADE FOR THE PUBLIC HEARING FOR THE DOWNTOWN MASTER PLAN, AND ALSO COUNSEL'S COMMENTS AS WELL. AND SO WE BELIEVE WE TAKEN THAT ALL TOGETHER, THAT WE'LL HAVE A, WE'LL HAVE A FURTHER REFINED PRODUCT THAT FURTHER, UH, MEETS THE NEEDS AND WANTS OF THE CITY. AND, UH, PZ AND COUNCIL WILL, AND THAT WAS A BIT LONG-WINDED, BUT, UH, UH, MR. SIR, WHAT WAS THAT DATE AGAIN? THAT'S GONNA BE ON 2 23 FEBRUARY THE 23RD. IT'S THURSDAY NIGHT FROM FIVE TO EIGHT. OKAY. THANK YOU. YES, SIR. DO Y'ALL HAVE ANY QUESTIONS? UM, YEAH, I DO. SO, ARE, ARE WE KEEPING THIS DOWNTOWN MASTER PLAN AS INCLUDING BOTH THE DOWNTOWN AND OTHER AREAS OF THE CITY, OR IS IT GOING TO BE DOWNTOWN ONLY? SO THE, THE CONTRACT THAT THAT BG K HAD WAS FOR A PRIMARY FOCUS OF DOWNTOWN, BUT THEY DID PROVIDE OTHER FOCUSES OR SUB FOCUSES AS WELL FROM AN ARCHITECTURAL STANDPOINT. UM, I, I'LL BE HONEST, I NEED TO GO BACK AND LISTEN TO WHAT COUNCIL SAID AGAIN ON THE RECORDING FOR THE CITY COUNCIL MEETING AND, AND TAKE THAT INTO ACCOUNT AS WELL. UM, AND ALSO LOOK, GO BACK AND LOOK AT Y'ALLS AS WELL. OKAY. OKAY. WELL, CAUSE I THINK THAT MIGHT, I DON'T HAVE AN ANSWER FOR YOU YET, BUT R R RIGHT. THAT JUST MIGHT CHANGE THE WAY WE ADVERTISE THIS EVENT THAT WE WANT PEOPLE TO COME TO. I MEAN, WE WANT PEOPLE TO SPEAK ABOUT OUR DOWNTOWN, BUT WE ALSO, PEOPLE MIGHT WANT TO KNOW THAT THIS IS AFFECTING MORE THAN JUST THE DOWNTOWN, IF THAT IS THE CASE. YES, SIR. ANY OTHER QUESTIONS FOR MR. SEN? OKAY. UM, IT SEEMS LIKE THAT'S THE ONLY QUESTION WE HAVE FOR YOU NOW. THANK YOU. WE'RE GONNA, UH, MOVE ON TO ITEM NUMBER SEVEN. [A.  Discussion only regarding Planning and Zoning Commission request for future agenda items.] ITEM NUMBER SEVEN, GENERAL DISCUSSION SEVEN. A DISCUSSION ONLY REGARDING PLANNING AND ZONING COMMISSION REQUEST FOR FUTURE AGENDA ITEMS. ARE THERE ANY COMMISSIONERS WHO WOULD HAVE ANYTHING THEY'D LIKE TO DISCUSS ON THE FUTURE AGENDA? UH, YES. VICE CHAIR, CHASE? YES. I WOULD LIKE, UH, AT [00:10:01] OUR NEXT MEETING TO DISCUSS WHY WE'RE HAVING TWO VOTING MEETINGS PER MONTH. UH, I WON'T PONTIFICATE ON THIS NOW, UH, BUT JUST FOR THE BENEFIT OF OUR NEWER COMMISSIONERS, PREVIOUSLY WE HAD ONE VOTING MEETING A MONTH, AND THEN WE'D HAVE A WORKSHOP EVERY MONTH. UM, AND I'D LIKE TO, TO DISCUSS THE REASONINGS BEHIND HAVING TWO VOTING MEETINGS NOW MOVING FORWARD. THANK YOU. ARE THERE ANY OTHER ITEMS COMMISSIONERS WOULD LIKE TO DISCUSS IN A FUTURE AGENDA? OKAY. UM, NEXT ITEM NUMBER EIGHT, STAFF [A.  Staff Report by William Atkinson, Director of Planning.] REPORT. STAFF REPORT BY WILLIAM ATKINSON, DIRECTOR OF PLANNING. ALL RIGHT, SO THESE ARE PRIMARILY GOING TO BE DATES TO CONSIDER MOVING FORWARD IN FEBRUARY. UM, ONE OF 'EM WE JUST DISCUSSED, WE JUST DISCUSSED, WHICH IS THE DOWNTOWN MASTER PLAN ON 2 23. UM, ON TWO NINE, AS THROUGH THE EMAIL THAT I SENT Y'ALL ASKING IF Y'ALL WERE AVAILABLE, THE MAJORITY OF Y'ALL ARE FOR A QUORUM. WE'RE GONNA HAVE A SPECIAL CALLED MEETING ON THURSDAY THE NINTH. UH, IT'S GOING TO BE, UM, THERE'S GONNA BE TWO COMPONENTS TO IT. WE'RE GONNA, ONE OF 'EM IS GONNA BE A VOTING MEETING FOR THE STANDARD P AND Z ITEMS AND WHAT HAVE YOU. AND THEN THE OTHER COMPONENT'S GOING TO BE, UM, Y'ALL ACTING AS THE IMPACT FEE ADVISORY COMMITTEE, UH, WITH ANOTHER GENTLEMAN ALSO, UH, BEING ON THE, ON THE BOARD. UM, AND SO THAT'S GONNA BE A, A PORTION OF THAT MEETING AS WELL. UH, I THINK IT'S GONNA BE TECHNICALLY TWO MEETINGS. UM, SO WHEN YOU SEE IT ON THE AGENDA THAT WAY, OR WHEN YOU SEE STUFF POSTED ON THE, THE WEBSITE, THAT'S WHAT IT'S GONNA LOOK LIKE, BUT IT'S GONNA, THEY'RE GONNA BE HAPPENING BACK TO BACK. UH, THIS IS GONNA BE IN PLACE OF THE TWO 14 FEBRUARY 14TH MEETING FOR VALENTINE'S DAY. WE FIGURED IT MIGHT BE EASIER TO HAVE THE STUFF ON THE NINTH INSTEAD OF ON THE, ON VALENTINE'S DAY FOR THOSE WHO ARE IN RELATIONSHIPS AND WHAT HAVE YOU. UM, ON FEBRUARY THE 13TH IN THE EVENING FROM 6:00 PM TO 9:00 PM WE HAVE OUR LAND USE FISCAL ANALYSIS WORKSHOP, UM, AND OPEN HOUSE. SO THE 13TH THROUGH THE 15TH IS GOING TO BE THE SECOND TRIP THAT ITY COMES DOWN FOR OUR CITYWIDE COMPREHENSIVE PLAN TO DO, UH, THEIR NEXT STEPS IN TERMS OF VISITING WITH STAFF AND MAKING SURE EVERYBODY'S UNDERSTANDING, UH, WHY WE'RE PURSUING THE, THE LANDYS FISCAL ANALYSIS ROUTE WHEN IT COMES TO OUR COMPREHENSIVE PLAN UPDATE. AND, UM, THAT'S WHAT'S GONNA HAPPEN ON THE EVENING OF THE 13TH. UH, THE FIRST ONE AND A HALF HOURS IS GOING TO BE AN OPEN HOUSE, UM, JUST FOR THE PUBLIC TO SHOW UP AND WHAT HAVE YOU, AND WHERE WE'RE GETTING, UM, PUBLIC OUTREACH OUT ON THAT. AND THEN THE SECOND ONE AND A HALF HOURS IS GOING TO BE A COMBINATION PLANNING AND ZONING AND CITY COUNCIL WORKSHOP. SO, UM, VERITY CAN REALLY DELVE DEEP INTO THE LAND USE FISCAL ANALYSIS ON TWO 15. SO THAT'S WEDNESDAY THE 15TH. UM, THERE'S GOING TO BE A TOTAL OF FIVE, UH, PUBLIC OUTREACH EVENTS FOR THE COMPREHENSIVE PLAN THROUGHOUT THE CITY. ONE OF THEM IS GOING TO BE AT FIRE STATION NUMBER TWO RIGHT ACROSS FROM HAMPTON INN, UM, ON BUNTON CREEK ROAD FROM 12 TO THREE FOR THOSE WHO ARE AVAILABLE DURING THE DAY. UH, THIS GENERAL CITIZENRY IN THE PUBLIC AND THEN CONCURRENTLY AT BARTON MIDDLE SCHOOL, SCIENCE HALL ELEMENTARY, TOBIS ELEMENTARY AND CITY HALL. FROM FIVE TO EIGHT, THERE'S GOING TO BE THE SAME PUBLIC OUTREACH. WE WANTED TO MAKE SURE THAT WE WERE HITTING ALL FOUR QUADRANTS OF THE CITY AND THEN ALSO AT LEAST ONE OF ONE MEETING FOR PUBLIC OUTREACH DURING THE DAY. UM, THESE ARE GONNA BE FOCUSING ON, UM, GETTING CITIZEN INPUT ON, UM, FROM, FOR HOUSING, HOW THEY FEEL ABOUT DENSITY, COMMERCIAL DEVELOPMENT, ET CETERA. UH, WE'RE GONNA GET A LOT OF DATA FROM THEM ON THAT. SO THOSE ARE THE DATES THAT I HAVE. UM, WE DO HAVE A COUPLE ITEMS THAT WE'RE WORKING ON INTERNALLY AS STAFF. IN ADDITION, UH, WE ARE WORKING ON A, ON A UPDATE TO OUR LANDSCAPING CODE PER COUNCIL DIRECTION. UM, THAT'S NOT QUITE READY YET, BUT WE ARE GONNA BE BRINGING IT FORWARD RELATIVELY SOON. AND WE WILL, WE DON'T HAVE A DATE JUST YET, BUT I JUST WANTED TO MAKE SURE IT'S ON YOUR RADAR AS WELL. UH, THERE WILL BE AT LEAST ONE COMPREHENSIVE, THE PLAN AMENDMENT THAT COUNCIL DIRECTED STAFF SPECIFICALLY TO DO, TO TAKE INTO ACCOUNT COMING UP SOON. UM, IT IS TO EXPAND THE REGIONAL NODE DOWN AT ONE 50 AND 21 SOUTH OF THE INTERSECTION. SO BASED ON THE, THE, THE NEIGHBORHOOD COMMERCIAL ZONING THAT WENT THROUGH AT THE LAST [00:15:01] COUNCIL MEETING, THEY ALSO DIRECTED STAFF TO BRING THAT INTO PLAY AS WELL. SO, UM, I'M TRYING TO THINK WHAT ELSE. I THINK THAT'S EVERYTHING FOR THE MOMENT. UM, YEAH, SO THAT'S ALL I GOT. THANK YOU. OKAY. ITEM NUMBER, UH, NINE ADJOURNMENT. AYE. MAKE A MOTION THAT WE ADJOURN SECOND. IT'S BEEN MOTIONED AND SECONDED. ALL THOSE IN FAVOR SAY AYE. AYE. AYE. AYE. ALL OPPOSED, WE ARE ADJOURNED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.