* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [00:00:01] SIX O'CLOCK. [I.  Call Meeting to Order] SO WE'RE GONNA GO AHEAD AND CALL THIS MEETING TO ORDER. AND, UH, IF YOU WOULD DO A ROLL CALL, PLEASE. INGLESBY. HERE, MITCHELL. HERE. TOBIAS. PRESENT. HEISER FLORES. KALE. HERE. ZUNIGA BRADSHAW? HERE. OH, PARSLEY, , PARSLEY. AND COHEN HERE. OKAY. UH, NEXT ITEM, UH, [II.  Approval of Minutes] IS APPROVAL OF THE MINUTES. IF YOU HAVE HAD AN OPPORTUNITY TO REVIEW, WE'LL ENTERTAIN A MOTION. MOTION TO APPROVE. SECOND. OKAY. THERE'S A MOTION AND A SECOND. IS THERE ANY QUESTIONS OR COMMENTS? IF NOT ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? OKAY. MOTION PASSES. UH, ITEM NUMBER THREE, CITIZEN COMMENT, PERIOD. DO WE HAVE ANYONE HERE, UH, TO SPEAK UNDER CITIZEN COMMENT, PERIOD? HAS ANYONE SIGNED UP? OKAY. IF NOT, WE'LL MOVE ON TO ITEM NUMBER [2.  Receive a report, hold a discussion and provide staff direction regarding the selection of an engineer for Kohlers Crossing intersection improvements. ~ Leon Barba, P.E., City Engineer] FOUR, CONSIDERING POSSIBLE ACTION UNDER NUMBER FOUR. TWO, RECEIVE A REPORT, HOLD A DISCUSSION, AND PROVIDE STAFF DIRECTION REGARDING THE SELECTION OF AN ENGINEER FOR KOHLER'S CROSSING INTERSECTION IMPROVEMENTS. MR. BARBER? GOOD EVENING, MAN. MADAM CHAIR AND MAYOR AND COUNCIL AND COMMISSION MEMBERS, UM, LEON BARBER, CITY ENGINEER. ARE WE PLUGGED IN AT THE LAST BOARD MEETING? THE, UM, COMMISSIONED, UH, TASKED US WITH, UH, COMING UP WITH AN ENGINEER TO DO THE DESIGN FOR THE, UH, INTERSECTIONS ON COLORS, CROMWELL, BENNER, AND SANDERS. THE, UH, I'M NOT GETTING A SCREEN SHOT HERE, GRANT. NEXT SLIDE. JUST GO AHEAD AND GO. NEXT SLIDE. JUST TO GIVE YOU A LITTLE BIT OF SUMMARY, WE DID, UH, DO A STUDY BACK IN JANUARY OF 2023 THAT JUSTIFIED THE USE OF EITHER A ROUNDABOUT OR A, UH, TRAFFIC SIGNAL. WE DID ISSUE THE R F Q BACK ON JUNE 21ST OF 23, AND WE DID RECEIVE SEVEN SUBMITTALS. THANK YOU, SIR. HEY, LEON, WE GOT TWO COUNCIL MEMBERS TRYING TO GET INTO THE MEETING VIRTUALLY. OKAY. AND I KNOW THEY WANNA HEAR WHAT YOU HAVE TO SAY. CAN WE, IS IT OKAY WITH THE CHAIR IF WE WAIT JUST ONE SECOND. NOT PROBLEM. MAKE SURE WE GET THEM IN. DID WE SEND THEM THE RIGHT LINK? I MEAN, ASHLEY'S IN, SO OBVIOUSLY THEY'RE IN. HAVE YOU KNEW WHO WAS ON STANDBY? IT'S BOTH DANIELLE AND BEAR. OKAY. APPARENTLY THERE'S SOMETHING WITH THE APP. THEY'RE REINSTALLING IT. I APOLOGIZE. I MIGHT SEE KAISER [00:05:04] COUNCIL MEMBER PARSLEY'S ASKING FOR PATIENCE. SHE HAD TO REINSTALL THE APP APPARENTLY, SO. GOSH, NO, I DON'T TELL, I DON'T TELL GOOD JOKES. SO, I KNOW WE WERE AT, UM, WE'RE DOING RINGCENTRAL'S, RINGCENTRAL FOR OUR VIRTUAL MEETING, BUT WE'RE DOING TEAMS NOW FOR OUR ACTUAL VIRTUAL MEETINGS. IS THAT RIGHT? WE'RE STAYING WITH RINGCENTRAL. DO YOU KNOW? I DON'T KNOW. NO, I THINK WE'RE GOOD. IF YOU WANNA GO AHEAD, COMMISSIONER. OKAY. HI, CAN YOU HEAR ME? READY? YES. CAN YOU GUYS HEAR ME? YES. YES. OKAY. WE'RE GONNA GO AHEAD AND GO, GO AHEAD. START. OKAY. MM-HMM. , UH, LEMME GO BACK OVER THIS SLIDE AGAIN. UM, WE HAD ALREADY CONFIRMED THAT THE CROMWELL AND BENNER AND SANDERS INTERSECTIONS HAD MET THE WARRANTS FOR [00:10:01] EITHER ROUNDABOUT OR A TRAFFIC SIGNAL. BUT AT THE JUNE 22ND MEETING, UH, WE WERE DIRECTED BY THE COMMISSIONERS TO, UH, GO OUT AND SEEK A, UH, DO AN R F Q TO SELECT A FIRM TO DO THE ROUNDABOUTS FOR THE ALONG KOHLERS. UH, WE DID ISSUE IT ON JUNE 21ST AND THE, BY JULY 21ST, WE HAD RECEIVED SEVEN SUBMITTALS. WE EVALUATED THE PROPOSALS AND BASED ON THE REVIEW, THE TOP SCORING FIRM WAS KIMBERLY HORNE AND ASSOCIATES. AND I, I NEED TO TAKE A BREAK AND KIND OF TELL YOU THAT I, IN ALL MY YEARS OF GOING THROUGH RF QS AND LOOKING AT PROPOSALS AND EVALUATING THE DIFFERENT FIRMS, I'VE NEVER SEEN SUCH A VERY TIGHT, ALMOST A TIE ON THIS PARTICULAR SELECTION. JUST TO LET YOU KNOW, THERE WERE FIVE MEMBERS ON THE PANEL. THE MOST YOU COULD GIVE EACH FIRM WAS A HUNDRED POINTS. UH, SO IT'S 500 POINTS MAXIMUM. THE, UH, KIMLEY HORN HAD 460 POINTS AND, UH, AMERICAN STRUCTURE POINT HAD 459 POINTS. I LOOKED AT THE, THE WAY THE THE MEMBERS VOTED. IT WAS A TWO HORSE RACE, ACTUALLY. IT WAS BETWEEN KIMLEY HORN AND AMERICAN STRUCTURE. POINT TWO OF THE PANEL MEMBERS HAD KIMLEY HORN AT THE TOP OF THEIR LIST. TWO OF THE OTHER PANEL MEMBERS HAD AMERICAN STRUCTURE POINT AT THE TOP OF THEIR LIST. THE FIFTH PANEL MEMBER HAD 'EM TIED. SO USUALLY WHEN WE HAVE TO SOMETHING LIKE THAT, WE, WHAT WE DO IS HAVE ORAL INTERVIEWS WITH THE FIRMS. BUT BEING THIS WAS SUCH A VERY IMPORTANT, IMPORTANT AND SPECIAL PROJECT, I WANTED TO MAKE SURE THAT WE, UH, ALLOWED Y'ALL TO LOOK AT THE, WHAT WE ENDED UP WITH AND, AND PROBABLY GIVE US SOME DIRECTION WHAT THE NEXT STEPS ARE, ARE THAT WE SHOULD TAKE TO SELECT THE FIRM THAT DOES THIS WORK FOR US. I'VE GIVEN YOU SOME OPTIONS. OPTION ONE, SELECT KIMBERLY HORN AND ASSOCIATES BASED ON THE PANEL SCORING. OPTION TWO, SELECT AMERICAN STRUCTURE POINT BASED ON THE BOARD'S APPROVAL. OPTION THREE, DIRECT STAFF TO CONDUCT FORMAL INTERVIEWS WITH TWO FOR TWO FIRMS IN RETURN WITH THE RECOMMENDATION. OPTION FOUR WOULD BE SELECT AN INTERVIEW, A PANEL FROM THE BOARD TO CONDUCT INTERVIEWS WITH THE TWO FIRMS. OPTION FIVE, DO NOT APPROVE OPTION SIX. ANY OTHER RECOMMENDATIONS THAT YOU MAY WANT TO COME UP WITH. AND HERE'S THE RANKING. THERE WAS A DIFFERENCE OF ONE POINT. SO, UH, KIMBERLY HORN HAD A 92.0 IN AMERICAN STRUCTURE POINT HAD A 91.8. WOW. IT'S A VIRTUAL TIE. THESE ARE TWO GOOD FIRMS. THEY'RE BOTH GOOD FIRMS. SO, UH, MEMBERS OF THE BOARD, UH, FROM MY PERSPECTIVE, CITY MANAGER PERSPECTIVE, I WOULD RECOMMEND THE AMERICAN STRUCTURE POINT PROPOSAL TO YOU. UH, I THINK YOU REALLY CAN'T GO WRONG WITH ANY OF THESE FIRMS. FROM OUR POSITION, IT'S A STATISTICAL TIE BETWEEN THE TOP TWO, IT'S 0.2 POINTS, UH, BETWEEN THE TWO, BOTH QUALIFIED FIRMS. BUT, UM, I THINK WE WERE IMPRESSED WITH THE RENDERINGS THAT AMERICAN STRUCTURE POINT, UH, PRESENTED TO US. THEY'VE ALSO DONE SOME WORK IN THIS AREA, AND I KNOW THEY DID SOME WORK IN THE CARMEL, INDIANA, UH, AREA THAT I KNOW THE COUNCIL HAS SEEN WAS IMPRESSED BY. AND VISION FOR THAT KIND OF AREA IN THIS DISTRICT IS SOMETHING THAT I THINK, UH, WOULD BODE WELL FOR US. THAT'S JUST OUR RECOMMENDATION. CERTAINLY YOU'RE FREE TO PURSUE ANY DIRECTION THAT YOU, THAT YOU WANT TO, BUT I WANTED TO MAKE SURE, SINCE IT KIND OF WAS A VIRTUAL TIE, I WANTED TO GIVE YOU AT LEAST A RECOMMENDATION TO START WITH MM-HMM. , AND I APPRECIATE THAT. I KNOW THAT, UH, AMERICAN STRUCTURE POINT, POINT, UH, HAS BEEN NATIONALLY RECOGNIZED AND WAS A, UH, WON AN AWARD FOR THE DESIGN OF THE ROUNDABOUT AT FM 32 37 AND FM ONE 50. YES, MA'AM. THEY SPECIALIZE IN ROUNDABOUTS. AND SO I'M COMFORTABLE WITH YOUR RECOMMENDATION, UH, BUT I'D LIKE ANY OTHER DISCUSSION FROM THE BOARD. YES. YEAH, I JUST WANT TO CONCUR WITH THE CHAIR AND AS WELL AS CITY MANAGER. THE, I THINK, I'M TRYING TO REMEMBER HOW MANY CONTRACTS WE'VE GIVEN KIMBERLY HORN THROUGH THE YEARS. THEY'VE RECEIVED, YOU KNOW, A NUM NUMEROUS CONTRACTS FROM THE CITY, AND THEY'RE A VERY REPUTABLE COMPANY. THEY DO A LOT OF GOOD WORK. BUT, UH, AS IT RELATES TO THE SPECIFIC TYPE OF INTERSECTIONS WE'RE TRYING TO MAKE HERE, UH, AMERICAN STRUCTURE POINT IS, UH, IS NATIONALLY RECOGNIZED. AND ALSO THEY HAD A, THEY HAD A HUGE IMPACT ON THE CITY OF KYLE IN TERMS OF HOW WE THOUGHT ABOUT OUR PROCESSES FOR, UH, SIGNALED INTERSECTIONS. UH, IF YOU'LL REMEMBER, THE CASSETTE RANCH ROUNDABOUT WAS A SITUATION THAT WAS VERY UNFORTUNATE. I DON'T KNOW WHO THE ACTUAL ENGINEER FOR THE CASSETTE RANCH ROUND ROUNDABOUT WAS. BUT WHEN WE, UH, WENT THROUGH THAT PROCESS, WE REALIZED THAT THERE WERE A LOT OF DEFICIENCIES IN OUR POLICIES FOR BRINGING ABOUT REALLY HIGH QUALITY INTERSECTIONS. AND WE WERE, UH, SORT OF COMPELLED THROUGH OUR RELATIONSHIP WITH AMERICAN STRUCTURE POINT TO BOLSTER OUR POLICIES AND ORDINANCES TO MAKE SURE THAT THAT KIND OF ISSUE DIDN'T HAPPEN AGAIN. AND SO FOR ME, THE, THE, THE ENGINEERING FIRM THAT IS MOST QUALIFIED FOR ROUNDABOUT IN, UM, ENGINEERING IS AMERICAN STRUCTURE. I'M IN CON CONCURRENCE. OKAY. ANY OTHER DISCUSSION? YES, MA'AM. I APPRECIATE THE CLOSENESS OF THE TWO. I THINK THAT GIVES US, UM, A REALLY GOOD OPPORTUNITY TO STICK WITH A GOOD, [00:15:01] UM, COMPANY SINCE THEY'RE SO CLOSE. IT WOULD BE MY SUGGESTION TO HAVE INTERVIEWS ONLY BECAUSE I THINK IT'S IMPORTANT TO MAKE SURE THAT, UM, WE'RE GONNA BE ABLE TO WORK WELL WITH WHOEVER WE CHOOSE. AND I, I THINK IT'S IMPORTANT FOR STAFF TO HAVE A GOOD FEELING, UH, ABOUT WHOEVER IT IS WE CHOOSE TO WORK WITH. UM, MORE IMPORTANT THAN, I THINK JUST BEING ABLE TO HAVE THE SKILL IS ALSO BEING ABLE TO HAVE THE COMMUNICATION AND THE RELATIONSHIP THAT I THINK IS IMPORTANT. UM, BUT THAT'S COMPLETELY DEPENDENT ON HOW FAST, UH, PEOPLE WANT THESE ROUNDABOUTS UP. I'M OKAY GIVING IT AN EXTRA TWO WEEKS, OR, YOU KNOW, GIVING STAFF THE, UM, AVAILABILITY TO HAVE A CONVERSATION WITH BOTH COMPANIES AND GET A GOOD FEEL OF, OF EACH ANY OTHER. UM, I JUST WANNA CONCUR WITH, UH, CITY MANAGER'S RECOMMENDATION AND OUR CHAIR TO GO WITH, UH, AMERICAN STRUCTURE POINT. I MEAN, NORMALLY I WOULD SAY THE SAME THING WITH INTERVIEWS, BUT IF YOU, BRIAN, AND STAFF ARE COMFORTABLE, I DON'T NEED TO MEDDLE IN THAT, IF THAT'S YOUR RECOMMENDATION. IT, IT IS AGAIN, I, I I THINK, UM, BOTH, BOTH OF THE TOP TWO FIRMS ARE WELL QUALIFIED. UM, IT'S VERY NARROW, UH, DIFFERENCE BETWEEN THE TWO. BUT, UM, WE'RE, WE'RE COMFORTABLE WITH RECOMMENDING AMERICAN STRUCTURE POINT. OKAY. THANK YOU. CAN I, I WOULD LIKE TO MAKE A MOTION TO APPROVE AMERICAN STRUCTURE POINT, GUYS THE FIRM. SECOND, THERE'S A MOTION AND A SECOND. ANY, UH, FURTHER DISCUSSION? I JUST WANNA MAKE A COMMENT. YES, PLEASE. UH, SO MR. MAYOR, YOU SAID THAT KIMLEY HORNE HAS RECEIVED CONTRACTS MANY BEFORE. YES. NUMEROUS. YEAH. AND, UH, HAS STRUCTURAL RECEIVED A FEW, THEIR FOCUS? SO THEY, THEY RECEIVED ONE OF THE, UH, UH, ROAD BOND PROJECTS, BB. OKAY. UH, SO KIMLEY HORNE ALSO RECEIVED ONE, I BELIEVE THEY'RE SUBCONTRACTOR FOR THE, UH, PRIME CONTRACT. THIS IS PRIME ENGINEER? YES. AND, AND THEY'RE, THEY SORT OF HAVE A SPECIALTY OR, OR THEY'RE VERY GOOD AT THE ROUNDABOUT DESIGN? THEY WERE, THEY WERE RETAINED BY OUR PRINCIPAL, UH, GENERAL CONTRACTOR TO PROVIDE OVERSIGHT OVER THE ROUNDABOUTS WITHIN THE BOND PROGRAM. THAT'S THEIR SPECIALTY. MM-HMM. . MR. TOBIS, DID YOU HAVE A COMMENT? UM, I'LL YIELD. OKAY. THANK YOU. I I JUST WANTED TO KNOW MORE, MORE BACKGROUND ON THESE TWO FACTS. OKAY. IF THERE IS NO FURTHER DISCUSSION OR COMMENTS, ALL IN FAVOR SAY AYE. AYE. AYE. ANY OPPOSED? AYE. OKAY. ANY OPPOSED? OKAY, THANK YOU, YOUR HONOR. IS THERE ANYTHING ELSE MR. BOB, ON THAT ITEM? PARDON? IS THERE ANYTHING ELSE ON THIS ITEM? NO. OKAY. NO, SIR, THERE ISN'T. OKAY. ALL RIGHTY. IF NOT, WE'LL GO ON TO NUMBER THREE. AWARD THE [3.  Award the contract to WGI, Inc. Houston, TX in the amount of $57,400 for 30% engineering design of the La Verde parking lot. ~ Leon Barba, P.E., City Engineer] CONTRACT TO W G I INC, HOUSTON, TEXAS, AND THE AMOUNT OF $57,400 FOR 30% ENGINEERING DESIGN OF LAVERDE PARKING LOT, MR. BAR COMMISSIONERS. WE WERE ALSO DIRECTED TO, UM, SELECT AN ENGINEERING FIRM TO DO SOME WORK FOR THE, UH, PARKING LOT DESIGN THERE. UM, NEXT I NEED THE NEXT, UH, PRESENTATION. AND, UM, SO, AND WE WERE DIRECTED TO LOOK AT THE WHOLE PARKING LOT. AND SO WE DO HAVE A PROPOSAL IN FRONT OF YOU AT, UM, I'LL BE POPPING UP IN A MINUTE. PARDON? YOU WANNA ASK GRANT INFORMATION? HE'S AWARE. GRANT, THERE WE GO. JUST TO REMIND EVERYBODY, THIS IS THE LOCATION OF THE PARKING LOT THAT WE'RE LOOKING AT. AND THIS IS BROKEN DOWN INTO THE ACREAGE THAT WE HAVE THERE FOR THAT PARTICULAR TRACT. YOU HAVE A NORTH HALF, YOU HAVE THE CENTER TRACK, [00:20:01] WHICH IS OWNED BY THE, UH, UH, DEVELOPER ON THE NORTH OF THE NORTHERN TRACK. AND THEN YOU HAVE THAT SOUTHERN TRACK, WHICH IS OWNED BY THE SCHOOL DISTRICT. AND WE WERE DIRECTED TO PROCEED WITH THE WHOLE TRACK OPTION, UH, WITH THE CONSULTANT. UH, WE'RE RECOMMENDING W G I INCORPORATED, THEY'VE DONE QUITE A BIT OF WORK IN THE AREA, SO THEY'RE VERY FAMILIAR WITH THE AREA. THEY HAVE A LOT OF CONTROLS IN PLACE OUT THERE. SO IN MY OPINION, THEY WERE THE BEST FIRM TO, TO BE ABLE TO DO THE WORK. UH, THEY HAVE A PROPOSAL FOR THE AMOUNT OF $57,400 FOR 30% DESIGN. AND THE CONTRACT IS IN THE BACKUP. JUST TO REMIND EVERYBODY, WHEN WE LOOKED AT THE PARKING LOTS, WE DID A ONE FOR JUST A BASIC PARKING LOT, JUST TO EXCAVATE, PUT SOME BASE DOWN, PUT SOME HOT MIX DOWN, SOME, UM, STRIPING AND SOME, AND SOME, UH, CURB STOPS. AND THAT WAS ABOUT IT. NOTHING FANCY, JUST A PLAIN OLD PARKING LOT. AND, UH, NO, THERE WERE SOME QUESTIONS ABOUT SOME OF THE COST. AND JUST TO SUMMARIZE EVERYTHING, WE WENT OUT AND SOME, SOMEBODY WAS ASKING ABOUT WHAT'S THE CON, WHAT DOES THE CONTRACTOR CHARGE FOR THIS? SO WE WENT OUT AND TALKED TO SOME CONTRACTORS, HAD A COUPLE OF CONTRACTORS. WE ASKED THEM, BASED ON YOUR ROUGH ESTIMATES, WHAT WOULD IT COST YOU TO BUILD A PARKING LOT, A BASIC PARKING LOT. UH, ONE CONTRACTOR SAID 1.2 MILLION. ANOTHER CONTRACTOR SAID 1.9. UH, W WGI I'S ESTIMATE AT THE TIME WAS ABOUT A MILLION DOLLARS. UH, AND PUBLIC WORKS HAD GIVEN US AN ESTIMATE FOR MATERIALS ONLY, AND WE ASKED THEM TO LOOK AT LABOR AND EQUIPMENT AND MATERIALS AND THEY CAME UP WITH THEIR NUMBER OF 786,000. BUT JUST TO REMIND YOU, UH, THE PUBLIC WORKS COST DOESN'T INCLUDE ALL THE OVERHEAD, THE TAXES, ALL THE INSURANCE COSTS THAT OTHER CONTRACTORS HAVE TO PAY AS PART OF THEIR, UH, THEIR BUSINESS THAT THE OPERATION. SO WE HAVE SOME OPTIONS FOR YOU. OPTION ONE IS TO AWARD TO CONTRACT TO W G I INCORPORATED FOR THE 30% DESIGN. UH, OPTION TWO, DO NOT APPROVE OPTION THREE. ANY OTHER RECOMMENDATIONS? AND AGAIN, I REMIND YOU THAT 30% DESIGN THAT THEY'VE PROPOSED IS FOR THE WHOLE PARKING LOT. ALSO IN YOUR BACKUP IS AN ALTERNATE PROPOSAL FROM W G I IS JUST TO DO THE SOUTHERN HALF, I THINK IT'S ABOUT $51,350. SO IF WE JUST DECIDE TO DO THE SOUTHERN HALF, THAT'S WHAT THEIR PROPOSAL WOULD BE, UH, FOR DOING THAT SOUTHERN HALF FOR THE DESIGN, JUST FOR THE SOUTHERN HALF OF THE PROPERTY. QUESTIONS, UH, LEON, WHY, WHY WOULD THEY ONLY DO 30% DESIGN? CAN WE GET MORE DESIGN FOR THE, FOR THE COST? WE LIKE TO DO 30% BECAUSE IF WE DECIDE TO CHANGE THE SCOPE AND, AND GO IN A DIFFERENT DIRECTION, WHEN WE, WHEN WE ASK 'EM TO COME BACK TO AMEND THEIR CONTRACT, TO ADD IN TO COMPLETE THE PROJECT, WE CAN ADD THINGS OR WE CAN DELETE THINGS. THAT'S WHY I LIKE TO DO 30% INITIALLY. WE CAN GET THE WHOLE PROPOSAL, BUT AT THAT POINT THEY'RE JUST GUESSING ON WHERE THEY'RE GONNA END UP. SO I'D, I'D LIKE TO DO THE 30% JUST TO MAKE SURE THAT THE, THEY'RE AIMED IN THE RIGHT DIRECTION IF, IF SO TO SPEAK. SO IT COULD SAVE YOU IF YOU HAVE CHANGE ORDERS OR YES. SOMETHING UNANTICIPATED. YEAH, THAT'S CORRECT. 'CAUSE IF YOU GET TO 90%, YOU DECIDE, OH GEEZ, WE REALLY DIDN'T MEAN THAT, THEN IT'S TOO LATE THEN. SO 30% GIVES US, ALSO GIVES A BETTER ESTIMATE FOR US. RIGHT NOW, IF YOU ASK ME WHAT THE COST WOULD BE FOR A FULL-BLOWN PARKING LOT FOR THE WHOLE SITE, UM, I'D HAVE TO SAY BETWEEN ONE AND A HALF AND $2 MILLION. I, BUT THAT'S, THAT'S AS GOOD AS I CAN GET. 'CAUSE I DON'T KNOW WHERE, WHERE WE'RE GONNA BE, UH, IN THREE OR SIX MONTHS WITH PRICES FOR JUST THE SOUTHERN HALF, IT WOULD BE ROUGHLY BETWEEN 600 TO 800,000. BUT THOSE ARE JUST GUESSES RIGHT NOW ON MY PART, WHEN WE GET TO 30%, WE'LL GET A BETTER NUMBER FROM THEM OF WHAT IT'S GONNA COST. AND AS WE GO TO 60, 90%, OBVIOUSLY WE GET BETTER NUMBERS ON WHAT THE PROJECT'S GONNA COST US AND HELPS US WITH OUR BUDGET. OF COURSE. THANK YOU LEON. ANY OTHER QUESTIONS? YES, I HAVE A QUESTION. SO IF WE'RE LOOKING AT, UM, 57,400 FOR 30%, DOES THAT MEAN WE CAN LIKE TRIPLE THAT PLUS A LITTLE BIT MORE TO GET A GOOD IDEA OF HOW MUCH IT'S GONNA COST TO ENGINEER THE WHOLE PARKING LOT? YOU CAN PROBABLY TAKE ABOUT 10% OF THE PARKING LOT. IF IT'S BEING 1.7 MILLION, IT MIGHT BE UNDER THE 70,000. IT JUST, IT JUST, IT JUST DEPENDS ON HOW MUCH DETAIL WE ASK THEM TO GO ON THIS PARTICULAR PARKING LOT. WE'RE GONNA ADD THE, UM, THE CHARGING SPACES. I THINK WE'RE GONNA ASK THEM TO LOOK AT PUTTING AT LEAST 5% OF THE CHARGING SPACES IN THERE. UH, THE, THE LIGHTING, WE DON'T KNOW WHAT THAT'S GONNA COST. UH, SO ALL THOSE THINGS ADD UP. SO ROUGHLY 10 TO 15% FOR ENGINEERS WHAT IT WOULD COST. OKAY. SO ARE YOU TELLING ME IT'S GONNA BE LIKE CLOSER TO LIKE 1.2, $1.3 MILLION TO BUILD THIS? NO. NO. SO IF IT'S, LET'S ASSUME IT'S A $2 MILLION PROJECT. SO 200,000, 200 PLUS THOUSAND. SO 50,000 FROM 200 ABOUT ANOTHER 150. RIGHT, BUT I'M SAYING TOTAL, LIKE TOTAL ABOUT 200, 200, 250. SO SEE, LET ME ASK YOU THIS AGAIN IN A DIFFERENT WAY. TOTAL COST, IF IT'S, IF THE ENGINEERING IS LIKE 250, IS THAT WHAT YOU'RE SAYING? PRETTY, PRETTY CLOSE. 250. AND THEN IS IT AN ADDITIONAL MILLION DOLLARS ON TOP OF THAT TO BUILD? OKAY, SO IT'S LIKE 1.2, $1.3 MILLION. IT'D BE FOR, IT'D, LET'S ASSUME IT'S A $2 MILLION PARKING LOT. OKAY. SO IT'S GONNA BE 2 MILLION PLUS THEIR FEE WOULD BE ANOTHER TWO AND A QUARTER. SO WE'RE LOOKING AT A $2.25 MILLION [00:25:01] PARKING LOT. RIGHT. BUT WE ONLY APPROVED A MILLION. THE MILLION DOLLARS WAS JUST FOR THE PARKING LOT WITHOUT ANY, UH, FRILLS ON IT. OKAY. BUT IF WE GO DOWN TO JUST DOING THE SOUTHERN HALF, WE CAN DO IT FOR THAT BUDGET. WHAT, WHAT ARE THE FRILLS AS YOU CURB AND GUTTER TREES? UH, ADDITIONAL SIDEWALKS, BUT THIS IS TEMPORARY, RIGHT? WELL, IF I COULD , I'M GONNA TRY TO ADDRESS A COUPLE OF THESE QUESTIONS. SO I THINK THE FIRST THING IS WE DON'T KNOW WHAT THE FINAL COST IS GOING TO BE. I MEAN, THAT WILL DETERMINE, THAT'LL BE DETERMINED THROUGH THE DESIGN. SO AS WE GO THROUGH IT, DETERMINING WHAT KIND OF LANDSCAPING, WHAT LIGHTING YOU WANT, UM, HOW MANY CHARGING STATIONS, ALL THOSE THINGS COST MONEY. SO DETERMINING THAT, THEN WE CAN GET A BETTER ESTIMATE OF WHAT THE FINAL COST IS. I THINK WE WERE TRYING TO, I I THINK SHOWED THE $2 MILLION COST IS, THAT'S JUST AN F ROUGH ESTIMATE. VERY ROUGH ESTIMATE, AN ESTIMATE OF THAT. BUT THOSE WERE NUMBERS THAT YOU CAN CERTAINLY CONTROL. WE TALKED ABOUT THIS I THINK AT THE LAST BOARD MEETING, BUT I WANTED TO CLARIFY THAT THE NORTHERN TRACT IS PROPERTY THAT WE DON'T CURRENTLY OWN. THE CITY DOES NOT OWN THAT. WE WILL OWN THAT IN THE FUTURE WHEN WE MEET SOME PERFORMANCE OBJECTIVES IN THE AGREEMENTS THAT WE HAVE THERE, UH, IT WILL BE CONVEYED TO US. IT'S ALWAYS BEEN MEANT TO BE SOME TYPE OF OFFICE BUILDING OFFICE USE THERE. SO THAT IF WE DID CONSTRUCT A LOT THERE, IT WOULD BE A TEMPORARY USE THAT WOULD BE, UH, FOR THE NORTHERN TRACT. AND AS LEON AND I HAVE LOOKED AT THAT AND I'VE THOUGHT ABOUT THAT WITH OUR STAFF, WE'D RECOMMEND THE SOUTHERN TRACK BE CONSTRUCTED AND CERTAINLY THE WILL OF OF THE BOARD IF YOU WANNA DO BOTH. UH, BUT THE SOUTHERN TRACK BE CONSTRUCTED AND THEN YOU HAVE SOME GOOD CONNECTIVITY. UM, ON THE EAST SIDE IS THAT, I THINK IT'S EVERETT, I'M NOT QUITE SURE WHAT THE STREET IS ON THE EAST SIDE OF THE, THE AREA THAT YOU WOULD HAVE SIDEWALKS AND LANDSCAPING TO CONNECT BACK UP TO THE PARK AREA. SO THAT WOULD ALSO BE A, SOMETHING THAT WE COULD LOOK AT OF WHAT THAT COST SAVINGS WOULD BE. AND, AND IT WOULD CERTAINLY BE FAR LESS THAN THE 2 MILLION IF YOU JUST DID THE SOUTHERN TRIBE. BUT THOSE ARE THINGS FOR YOU TO CONSIDER. THAT WOULD BE OUR RECOMMENDATION IS DO THE SOUTHERN TRACK. YOU COULD ALWAYS DO MORE LATER, BUT, UM, I, I THINK THE OTHER PIECE OF IT IS YOU WANT, YOU ONLY WANNA BUILD THIS ONCE AND IF YOU BUILD IT AND YOU END UP PUTTING AN OFF, WE END UP PUTTING AN OFFICE BUILDING THERE IN ONE YEAR OR THREE YEARS OR FIVE YEARS OR WHATEVER IT MIGHT BE. YOU WOULD'VE TO TEAR ALL OF THAT WORK OUT AND IT'D BE EXPENSE AND COSTS THAT WE PAID FOR THAT THEN WE'D BE REMOVING. SO JUST SOMETHING FOR YOU TO CONSIDER. I THINK AS WE LOOKED AT IT, THE SOUTHERN TRACK WOULD BE THAT THE, OUR RECOMMENDATION TO YOU. THANK YOU MR. DOUGLAS. BRIAN. OKAY. SO I, I GUESS TO HIT ON THE POINT, I GUESS WHAT COUNCIL MEMBER FLORES SCALE WAS, IS SAYING IS THAT, I GUESS THE IDEA WAS THAT WE'RE GONNA DESIGN THIS SPECIFIC PARKING LOT AND THIS WOULD BE THE POSSIBLE TOTAL AMOUNT WAS THE MILLION DOLLARS I THINK WHAT WE WERE LOOKING AT. SO CORRECT ME IF I'M WRONG WITH NORTH KILL AND THEN I THINK NOW THE ADDED FEES OR THE DESIGN FEES, WHICH I KNEW THAT IT PROBABLY THERE NOW IT SEEMS LIKE IT'S INCREASING TO 1.2 MILLION ON THIS PARKING LOT. AND THEN IT COULD BE IN A FINAL PHASES UP TO A $2 MILLION PARKING LOT. AND SO, UM, I KNOW THERE'S GONNA BE GROWTH THAT'S GONNA BE COMING AROUND THERE IN THE FIRST. I'VE HEARD ABOUT POSSIBLE OFFICES IN THAT AREA. UH, I THOUGHT IT WAS ALSO GONNA BE RETAIL, BUT I THINK IT'S JUST SOMETHING TO, TO REALLY LOOK AT, TO SEE. I THINK WHERE THE REAL QUESTION IS, IS THAT WE WERE GIVEN A NUMBER OF A MILLION AND THEN AS THESE ARE STARTING TO ADD UP, YOU KNOW, NOW WE'RE LOOKING AT POSSIBLY CLOSE TO $2 MILLION FOR THAT AREA. AND IS AND IS IT, IS IT A COMBINATION OF BOTH NORTH AND SOUTH TRACKS OR IS IT JUST THE MILLION DOLLARS FOR THE SOUTH TRACK THAT WE ORIGINALLY PLANNED ON? AND I, AND I, AND I GET IT ABOUT THE DESIGN PLANS. 'CAUSE WHEN YOU DESIGN SOMETHING LIKE THIS, LIKE A PARKING LOT, YOU WANNA BE ABLE TO MAKE SURE YOU HAVE ADEQUATE EXITS AND ENTRANCEWAY LIGHTING AND SO FORTH. I'M STARTING TO REALLY THINK TWICE ABOUT ADDING A BUNCH OF TREES AND THINGS LIKE THAT WITH WHAT WE GOT GOING ON WITH DROUGHTS. YOU KNOW, MAYBE THAT'S JUST SOMETHING THAT WE JUST NEED TO TAKE OFF THE TABLE ON SOMETHING LIKE THAT OF OBVIOUSLY NO WATERFALLS. UM, BUT, UM, I, I THINK THAT'S JUST MAYBE WHAT NOW I'M STARTING TO LOOK AT, OKAY, WHAT, WHERE ARE WE AT AS FAR AS THE DOLLAR AMOUNT GOES? IF WE'RE LOOKING AT NOW GOING FORWARD WITH A $2 MILLION PARKING LOT FOR, FOR TWO, IS IT GONNA BE $1 MILLION FOR EACH AND SO FORTH? LEMME SEE [00:30:01] IF I CAN EXPLAIN THIS A LITTLE BIT BETTER. THE NUMBERS THAT YOU HAVE IN FRONT OF YOU WERE FOR A BASIC PARKING LOT. THIS IS JUST, LIKE I SAID, JUST EXCAVATE, PUT SOME GRAVEL DOWN, PAVE IT, STRIPING AND SOME CURB STOPS AND, AND A LITTLE BIT OF SIDEWALK TO GET FOLKS TO FROM ONE, FROM ONE END TO THE OTHER. THAT WAS THE WHOLE SITE. BUT THAT WAS JUST A BASIC PARKING LOT. BUT IF WE'RE, THAT WAS THE DIRECTION THAT WAS GIVEN TO ME THAT WE WANTED A FIRM THAT'S GONNA DESIGN A PARKING LOT, THAT'S OUR GOLDEN STANDARD IS GONNA HAVE THE TREES, THE IRRIGATION, THE LIGHTS, EVERYTHING THAT YOU NEED TO HAVE A, A GOOD LOOKING PARKING LOT IF, IF PARKING LOTS COULD BE GOOD LOOKING. BUT ANYWAY, UM, SO, SO THE 30% THAT WE ASK, WE WOULD ASK W G I TO LOOK AT WOULD GIVE US THAT NUMBER TO SAY IT'S 1.2 MILLION, IT'S 3 MILLION, WE DON'T KNOW, BUT THAT'S THE 30% THAT WHEN YOU GET THAT 30%, WE'RE GONNA GET A BETTER NUMBER TO SAY, DO WE WANNA MOVE FORWARD WITH THIS OR NOT? AND IF WE DO DECIDE TO MOVE FORWARD, THEN AT LEAST WE KNOW WE HAVE BETTER, UH, NUMBERS AT THAT POINT IN TIME AND WE CAN BUDGET FOR THAT. BUT IT COULD BE LESS THAN, UH, IT COULD BE ONE AND A HALF. I JUST DON'T KNOW AT THIS POINT IN TIME. I, I UNDERSTAND. YEAH, I, I AGREE WITH THAT. OKAY. AND, AND, AND LIKE I SAID, I'M NOT TRYING TO ARGUE THAT POINT. I, I GET IT AND WE DON'T REALLY KNOW WHAT THE FULL AMOUNT IS, BUT JUST KEEP IN MIND THAT IT COULD BE MORE THAN THE MILLION THAT WE WERE ORIGINALLY REQUESTING. THAT'S CORRECT. THANK YOU, SIR. HEY, UH, LEON, I, I'M SORRY, I DON'T SEE IN THE BACKUP, WHAT WOULD THE, UH, THE, IF WE JUST DID THE RECOMMENDATION STAFF RECOMMENDATION OF THE, THE SOUTH PORTION, WHAT WOULD THAT COST BE? ESTIMATED COST PLUS THE FRILLS, AS YOU REFERENCED. I SPOKE TO THE ENGINEER TODAY THAT FOR W G I AND WE WERE THINKING ABOUT BETWEEN 600 TO 800,000. AGAIN, WE'LL GET A BETTER NUMBER AT 30%. AND WHAT WOULD BE NORTH AND SOUTH PLUS FRILLS TWO POINT. THAT WOULD BE LIKE THAT TWO POINT WE, WE WERE THINKING ONE AND A HALF TO 2 MILLION. OKAY. ONE AND A HALF TO TWO. YES, SIR. THANK YOU. AND, UM, IF WE WERE TO GO WITH BOTH, OR I GUESS IN EITHER SCENARIO, IS THERE ANY OPPORTUNITY FOR PUBLIC WORKS TO STEP IN AND HANDLE SOME OF THE, THE FRILLS ASPECT, THE LIGHTING, THE BEAUTIFICATION? I DON'T BELIEVE SO. THE LIGHTING THE CURB, AND THEY DON'T HAVE, THEY DON'T DO CURB AND GUTTER. OKAY. YEAH. I I THINK THAT'D BE BEYOND, UM, THEIR CAPACITY TO DO THOSE KINDS OF THINGS. OKAY. SO YOU CAN'T DO IT EITHER. NO, NOT I COULD TRY, BUT I I DON'T THINK YOU'D LIKE THE PRODUCT. THANKS, BRIAN. YES. UM, BRIAN, WE DON'T YET OWN THE NORTHERN TRACK, CORRECT? CORRECT. SO I, YOU KNOW, INITIALLY I WANTED TO DO IT ALL, BUT THE FACT THAT FOR ONE, THE NORTHERN TRACK IS IN A CONVEYANCE TIMELINE THAT WE DON'T YET HAVE. AND NUMBER TWO, IT'S EARMARKED FOR A VERTICAL CLASS, A STRUCTURE WITH THE POTENTIAL OF RETAIL ON THE BOTTOM. YOU KNOW, I'M, I'M INCLINED TO SAY LET'S JUST GO WITH WHAT WE KNOW SINCE THE MENTALITY HERE IS LET'S DO IT THE RIGHT WAY. LET'S, LET'S BUILD THE PARKING LOT THAT WE KNOW IS GONNA LAST AS OPPOSED TO BUILDING A PARKING LOT DESIGNED TO LAST ON A SITE THAT REALLY, OUR PLANS ARE FOR SOMETHING DIFFERENT. SO I, I MEAN, IT'S NOT A, IT'S NOT LIKE WE'RE LOSING ECONOMIES OF SCALE BY JUST DOING THE SOUTHERN PARKING LOT TO START. I MEAN, MAYBE A SMIDGE, BUT NOT A LOT. RIGHT. AS FAR AS PARKING SPACES, UH, IF WE DID THE WHOLE TRACT, WE'RE LOOKING AT 244. IF WE GO TO JUST THE SOUTH HALF, WE'RE LOOKING AT 146. OKAY, WELL THAT'S, THAT'S A LOT MORE PARKING SPOTS THAN WE HAD BEFORE. AND WE DON'T YET REALLY KNOW WHAT THE DEMAND WOULD BE. AND IF IT'S A, THE SITUATION WHERE WE BUILD A SOUTHERN LOT, WELL, LET ME ACTUALLY BACK UP. IF WE'RE GONNA DO JUST THE SOUTHERN LOT AS TO YOUR RECOMMENDATION, I THINK IT MAKES SENSE TO GO AHEAD AND FULLY COMMIT TO THE CHARGING STATIONS OUT THERE BECAUSE IT'S OBVIOUSLY GONNA BE MORE WITHIN OUR BUDGET, AND THEN WE CAN BUILD UP THE ONE LOT THAT WE KNOW IS GONNA LAST AND THEN SORT OF JUST KINDA SEE WHERE IT GOES FROM THERE AS OPPOSED TO BUILDING IT ON THE SITE. SO DOES THIS ENGINEERING INCLUDE THE ELECTRIFICATION? YES. OKAY. I'M, I'M, I'M FINE WITH STAFF RECOMMENDATION FOR THE SOUTHERN LOT. ANY OTHER? YES. ALL RIGHT. I DO HAVE A QUESTION. UM, I WOULD BE A LOT LESS CONCERNED IF THERE WASN'T ALREADY A TALK OF A PARKING GARAGE GOING OVER THERE. AND SO I GUESS I KIND OF HAVE A QUESTION REGARDING HOW MUCH IT'S GONNA COST TO TEAR IT ALL DOWN. UM, 'CAUSE I'D LIKE TO TAKE THAT INTO CONSIDERATION AS, AS WE BUILD UP. 'CAUSE I'D HATE, I, I DON'T WANNA SEE TREES OUT THERE IF WE'RE GOING TO HAVE TO DIG 'EM UP OR REPLANT 'EM. DO I WANT THEM TO LOOK NICE? YEAH, THAT WOULD BE IDEAL. BUT IT WOULD MAKE ME FEEL INCREDIBLY [00:35:01] GUILTY IF WE PUT ALL THIS MONEY INTO A TEMPORARY PARKING LOT TO BUILD A GARAGE WITHIN FIVE YEARS, WHICH IT LOOKS LIKE IT'S ON THE C I P FOR THAT LONG. BUT I COULD BE WRONG. UM, I DO WANT A NICE PARKING LOT. I JUST DON'T WANT A GOLD STANDARD. IT, IF IT'S, IF WE'RE NOT INTENDING TO KEEP IT LONGER THAN 10 YEARS. WELL, AS HAS BEEN SAID IN THE, AT THE LAST MEETING, THE PLAN FOR THE VERTICAL PARKING GARAGE IS NOT ON THIS SITE. IT'S AT A COMPLETELY DIFFERENT PART OF THE BRICK AND MORTAR DISTRICT. SO I DON'T BELIEVE THAT CONCERN IS SOMETHING WE NEED TO WORRY TOO MUCH ABOUT. OKAY. WELL, AND IS THIS GONNA BE LONGER THAN, LIKE, WHEN YOU SAY TEMPORARY, I GUESS MY QUESTION IS HOW LONG ARE WE GONNA HAVE THIS PARKING LOT BEFORE WE TEAR IT DOWN AND WHAT IS THE TEAR DOWN GONNA LOOK LIKE? MY UNDERSTANDING IS WE HAVE 17 YEARS LEFT WITH THAT, UH, AGREEMENT WITH THE SCHOOL DISTRICT. OKAY. SO IF WE, YEAH, THAT'S REALLY NOT SHORT TERM, THAT'S MORE LONG TERM. SO IF WE'RE GONNA, IF IF STAFF IS TELLING US WE'RE GONNA HAVE IT FOR 17 YEARS, THEN I CAN GET ON BOARD WITH MAKING IT LOOK A LITTLE BIT NICER. SO LONG AS THAT'S THE PLAN COMMISSIONER, I'D LIKE TO GO AHEAD AND MAKE A MOTION TO APPROVE AGENDA ITEM NUMBER THREE, PLEASE. SECOND. SECOND. OKAY. AND, UH, IS THAT WITH THE OPTION TO DO JUST THE SOUTHERN TRACK AT THIS TIME? IS THAT CORRECT OR? YES. OKAY. ALRIGHTYY, WE HAVE A MOTION AND A SECOND. UH, ANY FURTHER DISCUSSION? YES. SO JUST A QUESTION THAT I HAVE, WE DON'T REALLY KNOW WHAT WE'RE GONNA BUILD OUT THERE. SO THE SOUTHERN TRACK, IT DOESN'T REALLY NEED TO BE RIPPED UP, RIGHT? WE COULD ACTUALLY JUST LEAVE IT THERE. YES. LEAVE IT ALONE. THAT'S CORRECT. BECAUSE WE'VE GOT THE NORTHERN TRACK THAT WE CAN BUILD UP ON. THAT'S CORRECT. SO, SO IT'S KIND OF PREMATURE TO EXPECT THAT THAT WOULD BE TORN IN 17 YEARS BECAUSE WE DON'T HAVE TO DO THAT, RIGHT? WE COULD LEAVE IT ALONE. YES. I REALLY WOULDN'T LIKE TO SEE THAT HAPPEN. RIGHT. I WOULDN'T LIKE TO SEE THAT NO CONDITION EITHER. MAKE SENSE? CAN, CAN WE, BUT IT'S SUPPOSED TO BE DEDICATED TO THE CITY. MM-HMM. . SO WE HAVE ALL THE AUTHORITY OVER THERE. CITY HAS THE AUTHORITY TO CONTROL WHAT GOES THERE TO BUILD ON THE NORTHERN RIGHT. UM, THE, THE MOTION ON THE FLOOR IS TO APPROVE THE AGENDA ITEM. BUT CAN, WOULD YOU MIND COUNCIL MEMBER TOBIAS, UM, AMENDING IT TO INCLUDE THE SPECIFIC TRACK OF LAND THE SOUTH? YES, BECAUSE I, THE, THE RECOMMENDATION, RIGHT? Y YES. I, I, RIGHT NOW, IF YOU APPROVE IT, IT'S 30% ENGINEERING, BUT IT DOESN'T SPECIFY FOR WHAT PART. SO IF YOU COULD INCLUDE THAT, THAT WAY THERE'S CLARITY FOR STAFF AND FOR THE FUTURE. I COULD GO AHEAD AND, UH, MAKE AN AMENDMENT TO MY MOTION PLEASE. SECOND, AGAIN, THERE IS A MOTION AND A SECOND, UH, WITH CLARIFICATION THAT IT'S FOR THE SOUTHERN, RIGHT SOUTHERN TRACK TRACK. YES. IT WAS CLARIFIED YES. THAT THE MOTION ORIGINAL MOTION'S FOR THE SOUTHERN LINE, CORRECT? THE SOUTHERN TRACK IS CORRECT. THAT'S WHAT WE HEARD, CORRECT? YES. YES. OKAY. ANY OTHER DISCUSSION? OKAY, IF NOT ALL IN FAVOR, SAY AYE. AYE. AYE. ANY OPPOSED? OKAY, THANK YOU. THANK YOU. NEXT ITEM NUMBER FOUR, [4.  Approval of a Resolution of the Board of Directors of the City of Kyle Tax Increment Reinvestment Zone No. 2 adopting the operating and capital budget for Fiscal Year 2023-2024. ~ Perwez A. Moheet, CPA, Director of Finance] APPROVAL OF A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CITY OF KYLE, TAX INCREMENT REINVESTMENT ZONE NUMBER TWO, ADOPTING THE OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2023 TO 2024. MR. MADAM CHAIR AND BOARD MEMBERS FOR THE RECORD ON MOHI CITY'S DIRECTOR OF FINANCE. UM, WHILE WE WERE PAUSING FOR AGENDA ITEMS TWO AND THREE, I HANDED OUT THE BUDGET FOR, UM, DOCUMENT. IT SHOULD BE BEFORE YOU, UM, BOARD MEMBER ZUNIGA. IF I DIDN'T LEAVE ONE BEFORE YOU, I, I HAVE ONE UP HERE, BRAD. OKAY, GOOD. SO THIS DOCUMENT IS KIND OF DIFFICULT TO PUT IT ON A SLIDE. I CHOSE TO GIVE YOU A HANDOUT. SO LET ME WALK YOU THROUGH WHAT THE DOCUMENT INCLUDES. IT'S A FIVE PAGE DOCUMENT. PAGE ONE OF FIVE IS A SUMMARY OF THE PROPOSED BUDGET FOR NEXT YEAR, EXCUSE ME. PAGES 2, 2, 3, AND FOUR ARE LINE ITEM PROPOSED BUDGET FOR NEXT YEAR. BUT THEY ALSO GIVE YOU PRI PRIOR ACTUAL HISTORY, THE CURRENT APPROVED BUDGET AND THE PROPOSED BUDGET. AND THE LAST PAGE, PAGE 5 0 5 IS THE FIVE YEAR FORECAST. SO THIS EVENING, WHICH THE AGENDA IS POSTED FOR, IS FOR THE BOARD'S CONSIDERATION OF THE PROPOSED BUDGET. SO I'LL FOCUS ON WHOEVER ON PAGE ONE OF FIVE, WHICH IS THE SUMMARY OF THE LINE ITEM BUDGET FOR NEXT YEAR. SO IT, IT REMOVES ALL THE OTHER INFORMATION. SO [00:40:01] THE BUDGET ON PAGE ONE OF FIVE FOR NEXT YEAR HAS 37 LINES. AND I'LL BRIEFLY WALK YOU THROUGH THOSE VERY, VERY QUICKLY. LINE ONE IS THE BEGINNING BALANCE THAT WE ESTIMATE THAT WE'RE GONNA START THE FISCAL YEAR WITH $10.1 MILLION. LINE THREE SHOWS YOU THE ESTIMATED REVENUE AND NEW BOND PROCEEDS THAT WE ARE EXPECTING NEXT YEAR. SO LINE FOUR WILL SHOW YOU THE TAX INCREMENT THAT WE ARE ESTIMATING THAT WILL COME FROM CITY OF KYLE, 1.5 MILLION. LINE FIVE IS TAX INCREMENT. THAT WILL BE COMING FROM HAYES COUNTY $920,000. AND YOU'LL RECALL THAT TURS NUMBER TWO IS A 50 PERCENTT, MEANING THE CITY PARTICIPATES 50% IS OF ITS TAX REVENUE AND THE COUNTY PARTICIPATES AT 50%. SO THIS IS THE 50% SHARE OF EACH JURISDICTION. LINE SIX, WE ARE PROJECTING THAT WE'LL BE ISSUING NEW BONDS NEXT YEAR, $15.3 MILLION. SO THAT'S THE BOND PROCEEDS THAT WILL BE COMING INTO THE, UH, TURS FUND TO MAKE IT AVAILABLE FOR CAPITAL EXPENDITURES. AND I'LL WALK YOU THROUGH WHAT THOSE CAPITAL EXPENDITURES ARE. SO LINE NINE NOW SHOWS YOU THE TOTAL AMOUNT OF FUNDS THAT WE ESTIMATE WILL BE AVAILABLE. FORTS OPERATING AND CAPITAL EXPENDITURES, $27.8 MILLION. NOW WITH LINE 11, WE ITEMIZE THE FUNDING REQUIREMENTS OR EXPENDITURES THAT WE ESTIMATE FOR NEXT YEAR. SO BEGINNING WITH LINE 12, WE'RE NOT SETTING ASIDE ANY MONEY FOR GENERAL ADMINISTRATION. THE CITY WILL PICK UP THAT EXPENSE. UH, FOR EXAMPLE, MY TIME OR THE CITY MANAGER'S TIME LINE 13, LEGAL SERVICES, 5,500, LINE 14 PUBLIC NOTICES, $4,600. LINE 15 LANDSCAPING AND GROUND, UH, GROUNDSKEEPING FOR LA VERDE PARK. 60,500 IS OUR ESTIMATE FOR NEXT YEAR. LINE 16 IS LANDSCAPING AND KEEPING EXPENSES FOR HEROES. MEMORIAL PARK, 60,500, LINE 17, LANDSCAPING AND GROUND KEEPING FOR THE UM, PACK IS 30,343. LINE 1819 ARE FOR DEBT SERVICE. SO LINE 18 IS FOR THE DEBT, $8 MILLION THAT THE TURDS HAS ALREADY ISSUED. SO THE DEBT SERVICE NEXT YEAR ON THAT IS $507,000. THIS IS THE PRINCIPLE AND INTEREST DUE NEXT YEAR, LINE 19 FOR THE NEW BONDS, THE $15.3 MILLION THAT WE ANTICIPATE, UH, ISSUING NEXT YEAR. WE DON'T ANTICIPATE DEBT SERVICE WILL BE DUE NEXT YEAR BECAUSE OF THE TIMING. WE ANTICIPATE SELLING THOSE BONDS SOMEWHERE IN MAY, UH, APRIL, LATE APRIL, EARLY MAY TIMEFRAME. SO NEXT FISCAL YEAR WE WILL NOT HAVE ANY PRINCIPAL OR INTEREST DUE ON IT. LINE 20 IS THE REIMBURSEMENT AMOUNT TO THE CITY'S GENERAL FUND. $400,000. THIS IS THE REIMBURSEMENT BACK TO THE CITY'S GENERAL FUND FROM TURS REVENUES FOR THE GENERAL FUND THAT HAS FRONTED THE MONEY FOR LA VERDE PARK HEROES, MEMORIAL PARK AND OTHER IMPROVEMENTS. THAT'S 400,000. SO ON LINE 23, THESE ARE THE FUNDING REQUIREMENTS FOR OPERATING AND DEBT SERVICE. LINE 25. WE NOW SHOW YOU THE CAPITAL EXPENDITURES. THESE ARE THE CIPS THAT WE ARE ESTIMATING FOR NEXT YEAR. THE RETAIL ROADS THAT WE HAVE TALKED ABOUT BEFORE. THE BOARD, THERE ARE THREE ROADS, $8 MILLION. THAT'S THE $8 MILLION THAT WE ISSUED THAT IS READY. UM, THE DESIGN SHOULD BE READY AND WE ANTICIPATE CONSTRUCTION TO BEGIN NEXT FISCAL YEAR. LINE 26, 27, 28 ARE THE THREE ROUNDABOUTS THAT WE HAVE DISCUSSED IN OUR PRIOR MEETINGS. ROUNDABOUT AT CROMWELL DRIVE, BENNER ROAD AND SANDERS, WE ARE ESTIMATING THAT WE WILL NEED ABOUT $1.5 MILLION NEXT FISCAL YEAR TO GET THE, UH, WORK CAPITAL WORK STARTED FOR ENGINEERING, FOR DESIGN AND ANY UTILITY [00:45:01] RELOCATIONS. AND THEN ON LINE 29 THAT LEON TALKED ABOUT THE TEMPORARY PARKING LOT, WHERE WE HAD ESTIMATED IN THE BUDGET A MILLION DOLLARS. SO THE TOTAL CAPITAL EXPENDITURES FOR NEXT YEAR IS 13.5. LINE 33 IS A RESERVE REQUIREMENT FOR US TO SET ASIDE $254,000 BASED ON THE DEBT THAT WE RECENTLY ISSUED. WE ASSURED THE BOND HOLDERS THAT WE WILL KEEP A MINIMUM RESERVE OF 254,000. SO THAT'S WHAT YOU SEE ON 33. SO WHEN YOU LOOK AT LINE 35, THE TOTAL REQUIREMENTS NEXT YEAR FOR OPERATING AND CAPITAL EXPENDITURES IS $15 MILLION. AND THEN LAST LINE, 37 IS OUR ESTIMATED FUND BALANCE FOR NEXT YEAR. AT END OF FISCAL YEAR, IT'LL BE ABOUT $13 MILLION REMAINING. I'LL BE GLAD TO ANSWER ANY QUESTIONS YOU MAY HAVE. ALL THE DETAILS ARE IN YOUR PACKET AS WELL AS IN FRONT OF YOU. YES, YES. I I JUST HAVE TWO QUESTIONS. UM, SO FOR THE LANDSCAPING FOR LAVERDE, UM, HERE'S MEMORIAL AND IT LOOKS LIKE THE PACK. UM, DOES THAT INCLUDE WATER? THE COST OF WATER? NO, THIS IS STRICTLY FOR THE MAINTENANCE COMPANY, THIRD PARTY THAT COMES IN. MOWS TRIMS, EDGES. SHOULD THAT BE INCLUDED? I MEAN, NOT, I GUESS I'M CURIOUS. I THINK ANYTHING THAT'S WITHIN THE TURS BOUNDARY SHOULD BE COVERED BY THE TURS AND I DON'T THINK THAT WE SHOULD BE COVERING OUT OF THE GENERAL FUND. ANY WATER THAT'S USED IN THAT AREA, NOT BECAUSE IT'S IN THAT AREA, JUST WOULD WE DO THAT FOR ANY OTHER TURS WITH WITH TECHNICALLY THE ANSWER SHOULD BE YES. AND WE'LL WORK WITH PARKS DEPARTMENT BECAUSE THE METERS ARE CONTROLLED BY THE PARKS DEPARTMENT. I WANNA MAKE SURE THAT THEY KNOW THAT WE'RE, IF THE BOARD DECIDES TO DO THAT, I'LL MAKE SURE THAT THE PARKS DEPARTMENT IS CLEARLY AWARE OF THAT SO THEY CAN SEGREGATE THE MONTHLY BILLINGS FOR THE WATER CHARGES SO WE CAN ASSIGN IT TO THE TSS. AND EVEN IF THEY JUST WANNA TRY IT OUT FOR A YEAR SO WE GET A GOOD CONCEPT SO YOU CAN BUDGET THE NEXT YEAR. IT WOULD BE NICE TO AT LEAST BE PREPARED FOR THAT. MY SECOND QUESTION IS GONNA BE, WE'RE GETTING THIS, THE GENERAL FUND IS GETTING PAID BACK $400. 400,000. 400,000, SORRY, 400, 400,000. OKAY. IS THERE ANY INTEREST BEING CHARGED TO THE MONEY THAT THE GENERAL FUND LENDS TO THE TS? NO, IT'S JUST THE PRINCIPAL AMOUNT LOAN TO THE TS IS BEING RETURNED OVER TIME. OKAY. I KIND OF HAVE MY, MY ONLY CONCERN IS IF, IF THAT HAPPENS SOMEWHERE ELSE, I DON'T WANNA MAKE THE HABIT OF A TS BAR AND MONEY INTEREST FREE. UM, SO I DON'T KNOW IF EVENTUALLY THE TS BOARD WOULD LIKE TO DISCUSS HE ONE OR 2% INTEREST. JUST SOMETHING, UM, 'CAUSE IT IS TAXPAYER MONEY BEING USED TO FUND THAT. AND I DON'T KNOW OF ANY OTHER SITUATION WHERE YOU WOULDN'T CHARGE ANY TYPE OF INTEREST. IT'S, IT'S BO THE BOARD'S DECISION, WHICH I WANT TO DECIDE ON THAT. OKAY. I GUESS, I GUESS I HAVE A QUESTION THAT WOULD BE A LEGAL QUESTION THEN. COULD WE DO THAT? COULD WE, IS IT LEGAL FOR US TO CHARGE INTEREST ON OUR OWN PROJECTS OR OUR OWN SECTION? WE'D NEED TO TAKE A LOOK AT THAT. AND I WAS ACTUALLY WRITING A NOTE TO MYSELF TO LOOK ON WHETHER INTEREST COULD BE PAID. SINCE IT IS, IT'S STILL CONS, IT'S STILL CONSIDERED PUBLIC DOLLARS. SO, UM, WE WOULD BE ABLE TO BRING BACK A RESPONSE AT YOUR NEXT MEETING. OKAY, THANK YOU. 'CAUSE THAT WOULD BE SOMETHING THAT IT'S LIKE, OKAY, WELL THEY'RE SETTING UPTS, SO THEY'RE USING GENERAL FUND MONEY, BUT THEN AGAIN, THEY WANNA PAY THEMSELVES BACK, BUT THEY ALSO WANNA PAY THEMSELVES BACK WITH INTEREST GOING TO A CERTAIN AREA. AND I DON'T KNOW IF THAT COULD BE, UM, A, A CONFLICT LATER ON. THAT IS WHAT I'M SAYING. WE CAN CERTAINLY LOOK INTO THAT, SIR. THANK YOU. THANK YOU. I I, I THINK IF THE ANSWER, IF THE, THE QUESTION IS DO YOU WANT TO CHARGE BACK THE MOST AMOUNT OF MONEY POSSIBLE FROM THE PARKS? THE ANSWER IS YEAH, YOU CAN FIND A WAY TO DO IT, BUT I'M NOT SURE THAT'S IN THE SPIRIT OF THE WAY THAT WE SET THESE PARKS UP. SO FOR ME, HAVING THERE BE A REIMBURSEMENT BACK, UH, TO THE GENERAL FUND FOR THE EXPENDITURE ON THESE FUNDS, UH, IS UH, IS A GENEROUS, UH, WAY OF SETTING UP THE DEAL. AND IT, YOU KNOW, OVER TIME WILL ALLOW FOR US TO REFUND. I MEAN, THE ANOTHER WAY TO LOOK AT IT IS, WHEN'S THE LAST TIME WE SPENT MONEY OUTTA THE GENERAL FUND TO BUILD A PARK AND GOT PAID BACK AT ALL? MM-HMM. . SO THERE'S A LOT OF WAYS TO LOOK AT IT, BUT IN THIS SITUATION, THE COUNTY IS PARTICIPATING [00:50:01] AND THEY'RE, THEY'RE, THEY'RE HELPING US TO BE ABLE TO MAKE MAJOR IMPROVEMENTS TO OUR COMMUNITY WHILE IT, YOU KNOW, BECOMES A VERY FISCALLY RESPONSIBLE PROGRAM SO THAT THE DOLLARS WE SPEND ACTUALLY COME BACK TO THE GENERAL FUND AND THOSE DOLLARS COMING BACK ARE PARTLY COUNTY DOLLARS. SO IN MY MIND, THE WAY THAT IT'S SET UP IS APPROPRIATE. SO I WOULD PREFER NOT TO ASK LEGAL TO SPEND ANY TIME TRYING TO FIGURE OUT WHETHER OR NOT THEY CAN OR CANNOT CHARGE INTEREST BECAUSE WE CAN SET THE ANSWER IS WE CAN SET THE DOLLARS THAT WE WANT TO BE REFUNDED, BUT THOSE REFUNDED DOLLARS ARE, UH, PARTIALLY COUNTY DOLLARS. AND I JUST DON'T THINK THAT'S IN THE SPIRIT OF HOW WE EXACTLY. BECAUSE YOU, YOU, YOU WILL BE LIKE IN THE END SAYING, OKAY, IF WE SET SOMETHING LIKE THIS UP, WELL HOW MUCH DOES THE COUNTY GET? RIGHT? AND HOW MUCH DOES THE CITY GET? AND IF IT'S, YOU KNOW, WHERE DO YOU DIVIDE THAT LINE OF LIKE, WHAT WE GOTTA WHAT, WHO GETS SPECIFIC DOLLARS BACK FROM THAT INTEREST VERSUS IS IT MORE FOR THE CITY, MORE FOR THE COUNTY? AND IT'LL BE JUST MORE, I GUESS FINANCIAL, IN MY OPINION, MORE LEGAL WORK THAT YOU'D HAVE TO TRY TO FIGURE OUT IF WE WERE TO DO THAT. NOW I CAN UNDERSTAND AND SAY, WELL, IF WE'RE BORROWING FROM ONE TO PAY TO PAY ONE TO PAY FOR THE OTHER, WE SHOULD LOOK AT IT LIKE, WELL LET'S, LET'S CHARGE INTEREST ON IT SO THAT WAY THAT IT GOES BACK TO THE FUND. BUT THE OVERALL SPIRIT OF IT ALL, LIKE YOU'RE SAYING, IT'S FOR THE CITY, IT'S FOR THE RESIDENTS, YOU KNOW, THE INVESTMENT IS FOR THE PEOPLE NO MATTER WHAT ON THAT END. AND IN THE END IT'S ALL TAXPAYER. IT'S RIGHT, IT'S ALL TAX REFERENCE. YES. AND I DON'T KNOW HOW, I MEAN BECAUSE, UM, AND I'M NOT SURE COUNCIL MEMBER, YOU KNOW, IF YOU WERE TALKING ABOUT JUST THE CITY RECEIVING, UH, ANY KIND OF INTEREST, BUT, UM, YOU KNOW, THEN, YOU KNOW, WE TALK ABOUT THE COUNTY AND I, I DON'T KNOW THAT WE HAVE THAT KIND OF SET UP IN ANY TERMS THAT THE COUNTY PARTICIPATES IN. NO MA'AM. WE DON'T. YEAH. EVEN WITH OTHER RIGHT. MUNICIPALITIES. ADEQUATE. A QUICK QUESTION TOO. UH, PEREZ, SORRY, I DIDN'T WANNA STOP THE CONVERSATION Y'ALL HAD. OH, PLEASE. UH, PEREZ, SO LINE 18 AND 19, THIS IS THE DEBT THAT WE'VE ISSUED IN BONDS FROM 2023 AND COMING FOR NEXT YEAR, 18 PLUS 15, RIGHT? 23 MILLION THERE. YES, SIR. BUT IF YOU LOOK AT THE C I P TOTAL ESTIMATED EXPENDITURES, 31 LINE ITEM 31, WE HAVE 13 AND A HALF MILLION IN C I P EXPENDITURES. SO WHERE, WHERE'S THE OTHER 10 MILLION IN THE, WHY DO WE HAVE MORE BOND ISSUED THAN THE C I P EXPENDITURES? SO JUST SO I CAN HAVE A GOOD RIGHT KNOWLEDGE OF THIS. RIGHT. SO THE 8 MILLION WE'VE ALREADY ISSUED, THOSE ARE, THAT MONEY IS SPOKEN FOR, FOR THE THREE RETAIL ROADS. OKAY. SO THE DESIGN IS ALMOST DONE OR SHOULD BE PRETTY MUCH DONE. THE CONSTRUCTION SHOULD BEGIN NEXT YEAR. SO WE HAVE TO HAVE THAT MONEY AVAILABLE MM-HMM. TO, TO LET THE CONTRACT. RIGHT. THE ROUNDABOUTS ARE ESTIMATED TO BE AROUND FIVE POINT EACH, $5.1 MILLION FOR EACH LOCATION. FIVE, 5.1 TO BUILD. YES, SIR. IS THAT, BUT YOU HAVE 1.5 HERE. OKAY. SO THIS IS CIPS. MOST CIS WILL BE DESIGNED AND BUILT OVER A NUMBER OF YEARS. RIGHT? OH, OKAY. SO THIS IS JUST FOR NEXT YEAR WHAT WE NEED. OKAY. AND THE YEAR AFTER THAT WILL BE COMPLETION OF THE DESIGN AND MOST LIKELY THE START OF THE CONSTRUCTION. OKAY. I THOUGHT WE WERE GETTING A GOOD PRICE ON THE ROUNDABOUTS AT ONE AND A HALF MILLION. IT'S MORE THAN FIVE. OH, NO, LEON. LEON WOULD BE JUMPING UP AND DOWN IF THIS . SO THAT'S, THAT'S WHERE THE EXTRA 10 IN THE BOND DEBT IS. IT'S STILL FLOATING OUT THERE BECAUSE IT'S GONNA BE GRADUATED. YES SIR. MAYBE THE CONSIDER ENTRANCE AS WE NEED IT, AS WE FINISH ONE, WE, WE GET A LITTLE MORE DEBT YES. TO FINISH THE OTHER, WE ANTICIPATE SELLING THE $15 MILLION BECAUSE AS THE INTEREST RATES MOVE AWAY FROM US, OKAY. WE WANNA CAPTURE THAT BENEFIT. RIGHT. AND YOU DON'T WANNA PAY FOR A PROJECT THAT'S NOT COMPLETE, UH, OBVIOUSLY EITHER, SO, RIGHT. AND WE, WE, WE ARE DELAYING THE, THE ISSUANCE OF BONDS UNTIL LATE SPRING NEXT YEAR. SO WE'LL HAVE A BETTER HANDLE OF WHERE THE DESIGN IS ON THE ROUNDABOUTS. HOW CLOSE ARE WE? IF WE'RE NOT CLOSE TO COMPLETING THE DESIGN, WE MAY PUSH THE ISSUANCE OF THE BONDS TO THE FOLLOWING YEAR. OKAY. THANK YOU THAT, THAT WAS RELIEF. I, I FELT RELIEF WHEN I HEARD THAT. UH, IT'S STILL OUT THERE AND IT JUST IS NOT THE FULL YES, SIR. THE FULL THING YET. OKAY. SO WHEN YOU LOOK, WHEN YOU LOOK AT THE FIVE YEAR SPENDING PLAN, RIGHT, IT WILL SHOW THE ENTIRE, UH, EXPENDITURE OVER THE FIVE YEAR WINDOW. OKAY. [00:55:03] CHAIR, I'D LIKE TO MAKE A MOTION TO APPROVE THE BUDGET. OKAY. SECOND, THAT THERE'S A MOTION AND A SECOND, UH, ANY FURTHER DISCUSSION. OKAY. IF NOT ALL IN FAVOR SAY AYE. AYE. ANY OPPOSED? OKAY. THANK YOU CARRIE. THANK YOU. OKAY, ITEM NUMBER FIVE. [5.  Discussion regarding scheduling the next meeting.] DISCUSSION REGARDING SCHEDULING THE NEXT MEETING DATE PROPOSED. AYE. YOU GOT A DATE FOR US? BRIAN? HEAR, HEAR A LOT OF GRUMBLING ? I DON'T, I THINK IT, YOU KNOW, WHEN WE'RE READY TO COME BACK WITH THE DESIGN, MAYBE WE CAN REACH OUT TO YOU GUYS, UM, AT LEAST A 30% DESIGN IN THE PARKING LOT. COME BACK AND HAVE THAT DISCUSSION. I DON'T THINK, I DON'T KNOW IF WE HAVE A GOOD TIMEFRAME FOR THAT. UM, WE, LEON, WE MAY, WE MAY WANNA JUST REACH OUT, BACK OUT TO YOU. OKAY. UNLESS THERE'S A SPECIFIC DATE YOU'D LIKE TO PICK DOWN. OKAY. WE CAN JUST WAIT ON OKAY. YEAH, Y'ALL TO COME BACK. REASONABLE. I GUESS THERE'S NO NEED FOR EXECUTIVE SESSION, IS THAT CORRECT? NO, MA'AM. OKAY. AND A MOTION TO A CHAIR. OKAY. SECOND. THANK YOU. THANK Y'ALL VERY MUCH. WE'RE ADJOURNED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.