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GOOD EVENING EVERYONE.

THE

[00:00:01]

TIME IS 7:08 PM IT IS TWO, UH, WEDNESDAY.

UH, MAY THE 22ND, AND I'M GONNA CALL THIS REGULARLY SCHEDULED CITY COUNCIL MEETING TO ORDER.

WOULD ALL PLEASE RISE FOR PLEDGE OF ALLEGIANCE, PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA, TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE.

WOULD THE CITY SECRETARY PLEASE CALL THE ROLL MITCHELL.

HERE.

RIZZO.

PRESENT KAISER.

HERE.

ZUNIGA HARRIS.

HERE.

PARSLEY.

HERE.

TOBIAS.

PRESENT.

ALL RIGHT.

THAT IS, UH, ALL, UH, SIX MEMBERS ARE PRESENT.

WE HAVE A QUORUM.

MAYOR, PROTO MAYOR.

I'D LIKE TO MAKE A MOTION TO EX, UH, EXCUSE COUNCIL MEMBER ZUNIGA.

SECOND MOTION BY THE MAYOR, PROTO SECOND BY THE MAYOR.

UH, IS THERE DISCUSSION ON THE MOTION? ALL IN FAVOR SAY AYE.

AYE.

AYE.

ALL OPPOSED? ALRIGHT.

MOTION CARRIES SEVEN TO ZERO OR SIX TO ZERO.

NEXT

[II) Approval of Minutes]

UP IS APPROVAL OF THE MINUTES.

MAYOR, WE'LL GO AHEAD AND MAKE THE MOTION TO APPROVE THE MINUTES FOR MAY THE SEVENTH.

REGULAR SPECIAL MEETING.

AND SAME FOR THE REGULAR MEETING.

SAME DATE.

SECOND.

ALRIGHT.

MOTION BY, UH, CUSTOMER TOBI.

SECOND BY MAYOR PROTE THAT WE APPROVE THE MINUTES.

IS THERE DISCUSSION ON THE MOTION? ALL IN FAVOR SAY AYE.

AYE.

ALL OPPOSED? ALRIGHT.

MOTION CARRIES SIX TO ZERO.

UH, NEXT UP IS

[III) Citizen Comment Period with City Council]

CITIZEN COMMENTS, PERIOD.

AT THIS TIME, WE ASK ANYONE IN THE AUDIENCE WHO WISHES TO COME FORWARD AND SPEAK ON 80 ITEM TO PLEASE DO SO.

WE ASK THAT YOU LIMIT YOUR COMMENTS TO THREE MINUTES AND THAT YOU DIRECT THOSE COMMENTS TO THE MAYOR AND COUNCIL.

WE ALSO ASK THAT YOU FILL OUT A CITIZEN COMMENTS FORM AND SUBMIT THAT TO EITHER MYSELF OR THE CITY SECRETARY.

UH, I DO NOT HAVE ANY COMMENTS FORMS IN FRONT OF ME.

IS THERE ANYONE WHO WISHES TO COME FORWARD AND SPEAK? JENNIFER? DO DO YOU HAVE A COUPLE FORMS OR? I DON'T SEE SEE 'EM? UH, GO AHEAD, MS. BENTLEY.

MY NAME IS BENTLEY ZERO PADDINGTON DRIVE AND I'M ON A COMMITTEE WITH WORD OF LIFE, UM, CHURCH IN BUTTA, TEXAS.

WE HAVE A PROGRAM THAT'S COMING UP, HAYES CARE, SHOES OF HOPE, OPEN REGISTRATION FOR TENNIS SHOES AND SOCKS FOR OUR NEXT SCHOOL YEAR.

BELIEVE IT OR NOT, WE'LL BE ALREADY WORKING ON THAT ON JULY ON JUNE THE SEVENTH REGISTRATION OPENED AND IT WILL END ON AT THE END OF JUNE.

AND, UM, ANYBODY THAT'S INTERESTED AND NEED TENNIS SHOES AND SOCKS TO START THE SCHOOL YEAR, THEY JUST NEED TO GO ONLINE STARTING JUNE THE SEVENTH TO REGISTER.

OKAY, THANK YOU.

ALRIGHT, IS THERE ANYONE ELSE WHO WISHES TO COME FORWARD? GOOD EVENING, MEMBERS OF COUNCIL.

UM, I JUST WANNA BEGIN BY THANKING OUR CITY STAFF FOR ALL THEIR HARD WORK.

UM, BEFORE, DURING, AND AFTER THE KYLE FAIR.

AS USUAL, THE DRONE SHOW WAS AMAZING AND THE MUSIC WAS, UM, REALLY GREAT.

SO THANK YOU TO THEM FOR ALL THEIR WORK.

I WOULD ALSO LIKE TO DISCUSS AGENDA ITEM 16.

UM, I'M ALL FOR THE RETAIL, BUT I'M ASKING COUNCIL TO CONSIDER PAST COUNCIL VOTES AND CONCERNS REGARDING ISSUES SUCH AS THE TRAFFIC ON ONE 50, THE PRIVATE ROADS THAT WILL BE UTILIZED, THE EFFECT ON DAIRY QUEEN AND THE POSSIBLE EFFECT ON WATER.

AND THAT'LL BE IT.

THANK YOU.

ALRIGHT, IS THERE ANYONE ELSE WHO WISHES TO COME FORWARD AND SPEAK? PLEASE STATE YOUR NAME FOR THE RECORD.

UH, MY NAME IS APRIL PERLMAN.

I'M A RESIDENT OF KYLE.

IT'S MY FIRST TIME I'VE EVER BEEN IN THE CITY HALL, SO I'M A LITTLE NERVOUS.

I DO HAVE THAT SHEET OF PAPER THAT YOU GUYS ASKED FOR.

UM, THE ONLY THING THAT I HAVE IS, UM, I'M NOT A TEXAN.

I'M FROM ALASKA.

AND ALASKA IS ABSOLUTELY BEAUTIFUL.

WE TAKE CARE OF OUR ENVIRONMENT, OUR ANIMALS, YOU KNOW, OUR CULTURAL, EVERYTHING.

AND THAT'S WHAT MADE ME FALL IN LOVE WITH TEXAS IS TEXAS IS THE SAME.

I'VE LIVED HERE FOR TWO YEARS NOW AND I'VE SEEN JUST IN WHAT I HAVE IN THOSE TWO YEARS ON ONE 50.

WHAT CONCERNS ME IS LIKE IN THIS THING THAT YOUR AGENDA, NOT ONE TIME IS IT MENTIONED ABOUT AN ENVIRONMENTAL CONSULTANT OR A WILDLIFE SURVEY.

THERE'S A LOT OF OWLS, ANIMALS IS A HABITAT.

THE WHOLE AREA CONSISTS OF A HOME TO THESE ANIMALS.

AND NOT ONE TIME, AS IT MENTIONED HOW YOU GUYS ARE GOING TO FIND A SOLUTION TO ACCOMMODATE THAT.

THERE'S A LOT OF OWLS OVER THERE, THERE'S A LOT OF NATURE.

SO, UM, I JUST KIND OF WANNA HEAR LIKE WHAT YOU GUYS HAVE PLANNED FOR THAT.

THANK YOU.

OKAY.

UH, IS THERE ANYONE ELSE? ALRIGHT, SEEING NONE, I'M GONNA CLOSE CITIZEN COMMENTS.

IT'S NOW CLOSED.

ALRIGHT, NEXT UP

[2) Agenda Order per Rules of Council Sec. B1.]

IS, UH, AGENDA ORDER.

UH, I DO WANT TO NOTE THAT AT THE END OF THE AGENDA WE MOVED, UH, THREE, OR ACTUALLY NOW FOUR ITEMS TO THE END, WHICH

[00:05:01]

IS A SLIGHT VARIATION FROM THE RULES OF COUNCIL.

UH, I THINK HISTORICALLY WE'VE BEEN DOING THESE PRESENTATIONS AND WE'VE, IT'S GOTTEN TO GOTTEN US TO SORT OF THE END OF OUR, UH, ENERGY LEVEL BEFORE WE TAKE UP THE IMPORTANT CONSIDERING POSSIBLE ACTIONS.

SO THE, THE ITEMS, THE REPORTS AND PRESENTATIONS THAT ARE VERY PUBLIC FACING, WE STILL HAVE THAT AT THE BEGINNING, BUT THE ONES THAT ARE MORE STAFF ORIENTED, BUDGET WORKSHOP TYPE ITEMS, WE'VE GOT TO THE END.

SO IF THAT'S OKAY, THAT'S THE ORDER.

IF NOT, I JUST WANNA MAKE YOU AWARE WE CAN CHANGE THAT NOW.

DOES ANYBODY HAVE ANY SUGGESTIONS? COUNCILOR HAUSER? UH, ITEM 14 PLEASE.

WE HAVE PEOPLE FROM, UH, THIRD PARTY HERE.

OKAY.

WELL IT'S, IT'S ALREADY A FAIRLY CLOSE TO THE FRONT BECAUSE OF MOVING THE OTHER ONES AROUND.

IT'S THE SECOND AFTER CONSENT.

SO EVERYTHING UP TOWARDS THE TOP HAS PEOPLE HERE.

YOU WANNA MOVE? YOU'RE SAYING YOU WANNA MOVE IT ALL THE WAY TO THE FRONT AHEAD OF PRESENTATIONS AND EVERYTHING OR JUST NO, KEEP IT.

NO, I WAS JUST AFTER PRESENTATIONS, REPORTS AND PRESENTATIONS, BUT THAT'S FINE.

IT, IT'S, YOU'RE RIGHT.

OKAY.

ANYONE ELSE? THAT'S OKAY.

ALRIGHT.

IF NO OBJECTIONS, WE'LL MOVE ON TO, UH, AGENDA

[3) Recognition of the 2024 Lehman High School Key Club members and their community service in the City of Kyle.]

ITEM NUMBER THREE, RECOGNITION OF THE 2024 LAYMAN HIGH SCHOOL KEY CLUB MEMBERS AND THEIR COMMUNITY SERVICE.

AND THE CITY OF KYLE.

COUNSELOR TOBIAS, THANK YOU SO MUCH MAYOR FOR THIS.

UM, I'M HONORED TO RECOGNIZE THIS GROUP.

THE INTERNATIONAL KEY CLUB MEMBERS, UH, AROUND THE WORLD ARE LEARNING HOW TO LEAD AND STAND FOR WHAT'S RIGHT THROUGH SERVICE AND VOLUNTEERISM.

HIGH SCHOOL STUDENTS ARE MAKING POSITIVE IMPACT AS THEY SERVE OTHER SCHOOLS AND IN THEIR COMMUNITIES.

TODAY THE KEY CLUB IS THE OLDEST AND LARGEST SERVICE PROGRAM IN HIGH SCHOOL STUDENTS IN THE WORLD.

SO, LEMAN HIGH SCHOOL KEY CLUB RECEIVED ITS CHAPTER IN THE SPRING OF 2023.

AT THE TIME, 10 SENIORS GREW INTO 25 SENIORS AND 10 UNDERCLASSMEN.

WITH THE MEMBERSHIP OF 35 STRONG, THE KEY CLUB MEMBERS WITH SERVICE IN THEIR HEARTS ESTABLISH A REPUTATION OF VOLUNTEERING WITH A COMMUNITY CITY COMMUNITY EVENTS THAT INCLUDED COLLECTING $500 IN DONATIONS AT THE SUB, UH, DELUXE HAUNTED CAR WASH FOR THE KIWANIS CLUB TOY GIVEAWAY, PROVIDING CHILD CHILDCARE AT THE WINTER WONDERLAND AREA DURING THE KIWANIS TOY GIVEAWAY.

PARTICIPATING, PERFORMING IN THE CITY OF KYLE'S FIRST MLK CELEBRATION PROGRAM AT CITY HALL, VOLUNTEERING AT THE CITY OF KYLE EASTER EGG EXTRAVAGA, SETTING UP CRAFT TABLES AND SNACKS AT THE LAYMAN SPRING FLEEING FOR THE ELEMENTARY SCHOOL KIDS AND SUPPORTING BOOK GIVEAWAYS AT MARKET DAYS.

WITH 25 OF THE 35 MEMBERS BEING SENIORS, THE CLUB STARTED THE NEW SCHOOL YEAR IN FALL 2025 WITH EIGHT MEMBERS ALL IN HIGH SCHOOL JUNIORS WITH THE IDEA OF USING THE NEW SCHOOL DISTRICT GUIDELINES OF HAVING VOLUNTEERING HOURS NOTED ON THEIR SCHOOL RECORDS.

THE KEY CLUB.

THERE THEY ARE RIGHT THERE.

OFFICERS STRATEGICALLY SET OUT TO RECRUIT INCOMING STUDENTS.

WE DO SERVICE PROJECTS.

COME JOIN US.

THE KEY CLUB GREW TO 45 MEMBERS AND LIST THE SERVICE PROJECTS INCLUDED.

2023 INCLUDED DESIGNING AN ACTIVITY TABLE CRAFT FOR CHILDREN AT THE LAYMAN HIGH TRUNK OR TREAT EVENT SERVING GHOULISH ENTERTAINMENT AT THE SECOND ANNUAL SUB DELUXE HAUNTED HOUSE IN NOVEMBER, DISTRIBUTING AND PASSING OUT MANY AMERICAN FLAGS AT THE CITY OF KYLE VETERANS DAY PARADE TO THE CROWD WORKING AT THE CHRISTMAS MOVIE IN LAYMAN PARK AS PLAYGROUND ASSISTANTS, SANTA'S HELPERS, AND ALL AROUND HELPERS AT THE PARKS STAFF.

THIS PAST DECEMBER, MAYOR MITCHELL, MYSELF AND HAYES, ISD SCHOOL BOARD MEMBER JOHNNY FLORES HAD THE HONOR OF ATTENDING THE KIWANIS KEY CLUB REGIONAL AREA OFFICER TRAINING AT LEHMAN.

THERE WE SPOKE TO MANY STUDENTS IN ATTENDANCE.

NOT ONLY THE IMPORTANCE OF COMMUNITY SERVICE, BUT TO LEARN HOW TO BUILD TEAMWORK FROM WITHIN, STAYING INVOLVED, ESTABLISHING GOALS AND BUILDING STRONG LEADERSHIP ROLES FOR THEIR FUTURE.

IN JANUARY, SERVING ON THE MLK CELEBRATION PROGRAM, SPONSORED BY THE HAYES ISD DIVERSITY ADVISORY COUNCIL, COLLECTING CANNED FOOD FOR THE HAYES ISD CLOTHING CLOSET AND THE PERFORMING ARTS CENTER FOR THE MLK CELEBRATIONS.

PERFORMING AT THE PERFORMING AT THE YOUNG PEOPLE'S PROGRAM BEFORE FEBRUARY, PEACE AND PROGRESS EVENT.

AND VOLUNTEERING AT THE MINI ARTS AND CRAFTS FOR THE LOVE OF ART FOUNDATION, VOLUNTEERING AT LAYMAN AND ALSO VOLUNTEERING AT THE TINY NA TOTS DECATHLON.

VOLUNTEERING AT THE CITY OF KYLE VALENTINE'S DAY DANCE DISABILITIES, HELPING AT THE REFRESHMENT AND FOOD SECTIONS.

SO TO CU ACCUMULATE TO THEIR SUCCESS.

THE SECOND YEAR IN SERVICE, THE LAYMAN HIGH SCHOOL KEY CLUB WITH SUPPORT OF LOCAL CITIZENS AND COMMUNITY SPONSORS.

I THINK MAYOR PRO TIM WAS ALSO ONE OF THOSE THANK YOU SIR, ATTENDED THEIR FIRST TEXAS TO ATTENDED THEIR FIRST TEXAS OKLAHOMA STATEWIDE CONFERENCE

[00:10:01]

IN DENTON, TEXAS.

IT WAS A GREAT EXPERIENCE FOR THESE YOUNG STUDENTS TO ATTEND IN, COLLABORATE WITH OTHER HIGH SCHOOL STUDENTS.

AND AT THE END OF APRIL EVENT, THE LAYMAN KEY CLUB RECEIVED MEMBERSHIP FOR ITS GROWTH AND THE NEW MEMBERS, INCLUDING THE 300 KEY CLUBS OF TEXAS, OKLAHOMA DISTRICT, THE ALII, HOPEFULLY I SAID THAT RIGHT.

JUNIOR RECEIVED THE KEY CLUB INTERNATIONAL LEADERS OF LEAD, LEAD OF LEADERS AWARD.

KEY CLUB MEMBER OF VICTORIA GARCIA WAS VOTED AS LIEUTENANT GOVERNOR FOR DIVISION 38.

AND THE KEY CLUBS INCLUDED HIGH SCHOOLS IN HAYES, BURNETT, CALDWELL, KAMAL COUNTIES.

WHILE ABIGAIL EDGE WILL BE APPOINTED TO THE LIEUTENANT GOVERNOR OF THE KEY CLUBS IN THE DIVISION OF THE 24TH NORTH, WHICH INCLUDES HIGH SCHOOL AND TRAVIS IN WILL COUNTIES.

DR.

WESTBROOK WAS APPOINTED AS THE NEW TEXAS OKLAHOMA DIRECTOR FOR REGION 11 TO OVERSEE THESE GROUPS, INCLUDING WILLO COUNTY, BANDERA, TEXAS, AND CURVILLE.

AND THE KEY CLUB ANNOUNCED AT ITS LAST MEETING OF THE YEAR THAT MANUEL VANGA WAS NAMED OUTSTANDING SENIOR OF THE YEAR 2024, FOR HIS COMMITMENT FOR SUPPORTING SERVICE AND PROJECTS IN THE HIGH SCHOOL ATTENDANCE AT MEMBERSHIPS MEETINGS THROUGHOUT THE YEAR.

SO THE LAYMAN HIGH SCHOOL ADMINISTRATORS.

SO WITH THAT, I WOULD LIKE TO CONGRATULATE ALL OF YOU FOR YOUR SUCCESS AND YOUR AWARDS THAT YOU'RE GETTING, INCLUDING THE SENIORS.

AND I JUST WANTED TO SAY THANK YOU SO MUCH.

AND WITH THAT, I'D LIKE TO BRING UP SIENNA RODRIGUEZ, THE KEY CLUB PRESIDENT FOR CLOSING REMARKS.

GOOD EVENING EVERYONE.

MY NAME IS SIENNA RODRIGUEZ.

I'M A JUNIOR AT LEHMAN HIGH SCHOOL AND THE PRESIDENT OF KEY CLUB FOR THE 2023 TO 2024 SCHOOL YEAR.

I WANNA START OFF BY SAYING THANK YOU TO EVERYONE WHO IS ABLE TO MAKE IT TONIGHT.

WE HAVE HAD QUITE A BUSY YEAR AS KEY CLUB MEMBERS AT LEHMAN HIGH SCHOOL WITH ALL OF OUR SERVICE PROJECTS AND LEADERSHIP ACTIVITIES.

ALL OF US WOULD LIKE TO GIVE THANKS TO EVERYONE WHO MADE LEHMAN HIGH SCHOOL'S KEY CLUB POSSIBLE.

WE WOULD LIKE TO THANK OUR PARENTS AND FAMILIES FOR GIVING UP YOUR TIME TO ALLOW YOUR CHILDREN TO SERVE THE COMMUNITY FOR ALL OF THE EARLY MORNING DROP OFFS AND LATE NIGHT PICKUPS.

WE APPRECIATE EVERYTHING THAT YOU HAVE DONE TO ALLOW YOUR STUDENTS TO BE A PROUD KEY CLUB MEMBER.

WE WANT TO SAY THANK YOU TO OUR ADMINISTRATORS AND FACULTY AT LEHMAN HIGH SCHOOL.

WE WANNA GIVE THANKS TO DR. ERIC WRIGHT AND SUPERINTENDENT OFFICE.

THANK YOU TO THE HAY CISD DIVERSITY ADVISORY COUNCIL.

A SINCERE THANK YOU TO OUR AMAZING ADVISOR, DR.

VANESSA WESTBROOK.

WITHOUT DR.

WESTBROOK LAYMAN KEY CLUB WOULD NOT BE HERE TODAY EARNING RECOGNITION FOR ALL OF ITS ACCOMPLISHMENTS.

DR.

WESTBROOK HAS BEEN NOTHING BUT AN INSPIRATION TO MANY, INCLUDING MYSELF.

SHE HAS BEEN THERE FOR EVERY OCCURRENCE READY TO WORK AND HELP MAKE OUR COMMUNITY A BETTER AND SAFER PLACE.

SHE HAS SHOWN AND DISPLAYED HER LOYALTY AND DEDICATION TO NOT ONLY LAYMAN HIGH SCHOOL'S KEY CLUB, BUT MANY OTHERS AS SHE FULFILLS THE ROLE OF KIWANIS AND REGIONAL ADVISOR FOR KEY CLUB.

THANK YOU FOR EVERYTHING THAT YOU DO TO SUPPORT OUR CLUB AND TO SUPPORT OUR MEMBER.

THANK YOU TO THE CITY OF KYLE PARKS AND RECREATION STAFF AND THE CITY OF KYLE COMMUNICATION DEPARTMENT.

AND A SPECIAL THANK YOU TO A GROUP OF CITIZENS WHO SUPPORT US WITH MOTIVATION, KINDNESS, AND GENEROSITY.

SZ DELUXE CAR WASH AND KYLE, MR. AND MRS. TOBIAZ, DR.

VANESSA WESTBROOK, A VETS POST NUMBER ONE 15 KYLE, MRS. CHRISTIANA SPENCER COUNCILMAN ROBERT RIZZO.

MRS. WILMA JOVE, COUNCILMAN MICHAEL TOBIAS.

MR. AND MRS. CASTANEDA SCHOOL BOARD MEMBER JOHNNY FLORES AND MRS. CHELSEA FLORES FOR THE LEVEL ART FOUNDATION, SAY ELIZABETH EPISCOPAL CHURCH AND A GRACIOUS ANONYMOUS DONOR.

WE HOPE WE MADE YOU PROUD.

THANK YOU.

THANK YOU SO MUCH.

UH, UH, IT WAS, UH, IT WAS GREAT TO BRING YOU ALLALL UP FORWARD.

AND UH, JUST AS LONG AS WE HAVE OUR KIWANIS CLUB THAT WE HAVE WITH MEAN, OUR KAYAK CLUB, I'M SORRY THAT I KNOW, UH, COUNCIL MEMBER BE HEISER ALSO SUPPORTS IT'S, IT'S IMPORTANT THAT WE EMPOWER OUR YOUTH.

'CAUSE YOU KNOW, AS WHEN WE WERE YOUNGER, WE WERE ALWAYS, YOU ALWAYS HEAR ABOUT, YOU KNOW, TODAY'S GENERATION, THIS, THAT, THE OTHER.

RIGHT? IT'S OUR DUTY TO ENCOURAGE THEM TO GET INVOLVED, STAY MOTIVATED AND, AND EMBRACE A LOT OF WHAT OF THEY ARE AND THEIR ROLES.

AND I THINK IT'S IMPORTANT THAT WE RECOGNIZE THEM BECAUSE THEY ARE OUR FUTURE LEADERS.

THEY ARE OUR FUTURE BUSINESS OWNERS.

THEY ARE OUR FUTURE TEACHERS.

SO IT IT, I'M VERY PROUD TO, TO SUPPORT YOU AND THE BEST OF LUCK TO ALL OF YOU.

AND, AND THANK YOU COUNSEL FOR ALLOWING ME TO BRING THIS FORWARD AND RECOGNIZING THIS GROUP OF, UH, YOUNG STUDENTS.

APPRECIATE IT.

IF, UH, IF Y'ALL WANT TO COME UP TO THE FRONT, IF ANYBODY WANTS TO TAKE PHOTOS, WE CAN JUST RIGHT UP HERE.

I, I DON'T

[00:15:01]

HAVE, UNFORTUNATELY.

I THINK MAYBE, DO YOU HAVE A CERTIFICATE IN MS. WESTBROOK OR SOMETHING THAT WE CAN DISPLAY FOR THEM OR JUST COME UP TO THE FRONT.

WE LIKE TO RECOGNIZE YOU.

ALL RIGHT, THANK

[4) Receive a report, hold a discussion, and provide staff direction on the Hays County Homeless Coalition 2024 Point-in-Time Count & Survey Analysis.]

YOU.

ALL.

NEXT UP IS AGENDA ITEM NUMBER FOUR.

RECEIVE A REPORT, HOLD DISCUSSION, PROVIDE STAFF DIRECTION REGARDING THE HAYES COUNTY HOMELESS COALITION, 2024 POINT IN TIME, UH, COUNT SURVEY ANALYSIS.

I'LL TURN THE FLOOR TO DR. HARRIS TO MAKE THE INTRODUCTION.

THANK YOU.

UH, WHEN I WAS THE EXECUTIVE DIRECTOR OF THE TARRANT COUNTY MENTAL HEALTH ASSOCIATION FOR 10 YEARS, UH, WE WERE PARTICIPANTS IN THE HOMELESS COALITION IN TARRANT COUNTY.

AND I CAN, I HAVE THE OPPORTUNITY TO HELP CONDUCT SEVERAL OF THE POINT IN TIME COUNTS.

I CAN TELL YOU THAT IT PROVIDES SUCH VALUABLE INFORMATION ABOUT THE HOMELESS POPULATION IN OUR COMMUNITIES.

AND I COMMEND THE COALITION FOR, UH, DOING THIS SURVEY ON A REGULAR BASIS.

I'D LIKE TO INTRODUCE TO YOU NANCY HINES.

SHE'S THE CO-CHAIR OF THE HOMELESS COALITION OF HAYES COUNTY BEFORE RETIRING TO HAYES COUNTY.

SHE WORKED IN THE, FOR THE HOMELESS COALITION IN HOUSTON FROM 2015 TO 2020.

SHE'S BEEN INVOLVED WITH THE HAYES COUNTY COALITION FOR THREE YEARS.

NANCY, THANK YOU SO MUCH.

THANK YOU, UH, COUNCILMAN HARRIS FOR GETTING US ON THE AGENDA TONIGHT.

WE'RE JUST GONNA GO THROUGH SOME OF THE DATA.

THE DATA IS SO CRITICAL AS, UH, COUNCILWOMAN POINTED OUT, UM, THE, WHEN THIS IS DESIGNATED BY HUD WHEN WE WILL DO THIS.

AND WE DID THIS ON THE NIGHT OF, UM, JANUARY THE 25TH.

THAT WAS OUR NIGHT OF RECORD AND THE NIGHT OF THE UNSHELTERED AND SHELTERED COUNT.

WHY DO WE DO IT? UH, THE COUNT IS A REQUIREMENT OF THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, HUD, UH, FOR THE CONTINUUM OF CARE, WHICH IS THE COC FUNDING PROCESS.

THE COUNT ILLUSTRATES TRENDS OVER TIME, INCREASES AND DECREASES IN HOMELESSNESS, AND PROVIDES INSIGHTS INTO THE EFFECTIVENESS OF OUR COMMUNITY'S HOUSING PROGRAMS AND HOMELESS SERVICES.

WHAT IS THE COUNT? THE POINT IN TIME COUNT IS THE COUNT OF PEOPLE EXPERIENCING HOMELESSNESS, BOTH SHELTERED AND UNSHELTERED ON A SINGLE NIGHT.

THAT MEANS THAT ON THE NIGHT OF THE 25TH WHEN OUR SURVEYORS WERE OUT DURING THE DAY, THE QUESTION WAS, WHERE WILL YOU SLEEP TONIGHT? IF THEY WERE GOING TO BE UNSHELTERED, WE WERE ABLE TO SURVEY THEM IF THEY AGREED OR IF THEY WERE GONNA BE IN, UH, SOME TYPE OF TRANSITIONAL OR EMERGENCY SHELTER.

WE COULD, UM, GET THAT COUNTED.

BUT IT BASICALLY, IT'S A SNAPSHOT OF HOMELESSNESS IN OUR COUNTY AT A MOMENT IN TIME JUST BECAUSE OF THE, THE BRIEF TIME WE HAVE TO FIND PEOPLE.

IT HAPPENS THROUGHOUT HAYES COUNTY AND IT'S ORGANIZED FOR US.

UH, IT'S ORGANIZED BY TEXAS HOMELESS NETWORK, WHICH IS REFERRED TO AS THN, AND THEY'RE THE LEAD AGENCY OF THE BALANCE OF STATE, UH, CONTINUUM OF CARE HOMELESSNESS RESPONSE SYSTEM.

HAYES COUNTY IS ONE OF THE 215, UH, COUNTIES THAT IS PART OF THE TEXAS BALANCE OF STATE.

WE USED ABOUT 50 VOLUNTEERS, UH, TO DO THE COUNT.

AND THEN WE HAD 17 SUPPORT STAFF THAT DID OTHER THINGS TO MAKE THE COUNT SUCCESSFUL.

.

AND YOU CAN

[00:20:01]

SEE WHAT IT TELLS YOU IS IT TELLS YOU, AGAIN, IT'S AN APPROXIMATE, UH, NUMBER OF HOW MANY PEOPLE WE'RE EXPERIENCING HOMELESSNESS IN OUR COUNTY.

IT ALSO SHOWS THE TRENDS, BECAUSE WE'VE BEEN DOING THIS SINCE 2020, YOU'LL BE ABLE TO SEE ON THE GRAPH THAT YOU PROBABLY HAVE ALREADY LOOKED AT THE GRAPHS, SHOW WHAT THE TRENDS OF INCREASES OR DECREASES HAVE BEEN IN HOMELESSNESS.

AND IT ALSO GIVES INSIGHTS INTO THE EFFECTIVENESS OF OUR COUNTY'S HOUSING PROGRAMS AND HOMELESS SERVICES.

THAT'S BECAUSE OF THE PEOPLE THAT TAKE THE SURVEY AND ANSWER THE QUESTIONS.

THAT'S WHERE WE GET THE, THE INFORMATION.

WHAT THE COUNT DOES NOT TELL US.

IT DOESN'T TELL US THE ACTUAL NUMBER.

WE CAN ONLY, UH, ONLY THE PEOPLE THAT WE CAN LOCATE ON THAT ONE DAY ARE THE PEOPLE THAT WE CAN INCLUDE IN THE NUMBER FOR THAT, UM, PERIOD OF TIME.

SO, UH, IT ALSO DOESN'T TELL US HOW MANY PEOPLE ARE PRECARIOUSLY HOUSED, SUCH AS THOSE PEOPLE WHO ARE COUCH SURFING OR ON THE VERGE OF EVICTION OR OTHERS WHO DO NOT MEET HUD'S.

DEFINITION OF LITERAL HOMELESSNESS.

CAMIE UH, MADELINE IS GOING TO JOIN ME AND SHE'S GONNA TALK THROUGH, UH, SOME MORE THINGS ABOUT THIS.

SO THERE ARE FOUR TYPES OF HOMELESSNESS.

THE FIRST TYPE OF HOMELESSNESS IS HIDDEN OR INVISIBLE.

SO THIS INCLUDES THOSE WHO ARE TEMPORARILY LIVING WITH FAMILY OR FRIENDS BECAUSE THEY ARE NOT IN A SHELTER OR USING OTHER FORMS OF HOMELESSNESS SERVICES.

THEY AREN'T COUNTED, COUNTED IN THE STANDARD HOMELESSNESS STATISTICS, BUT THEIR STRUGGLES AND INSTABILITY ARE NO LESS DIFFICULT.

SO, FOR EXAMPLE, THIS WOULD BE SOMEONE WHO MIGHT HAVE A JOB BUT IS TRYING TO MAINTAIN KIND OF THE APPEARANCE OF A NORMAL LIFE, PERHAPS LIVING IN THEIR CAR.

THIS WOULD BE, UM, THAT INDIVIDUAL.

UM, NEXT WE HAVE TRANSITIONAL HOMELESSNESS.

SO BECOMING HOMELESS DUE TO A MAJOR LIFE CHANGE OR CATASTROPHIC EVENT.

SO THIS WOULD BE AN INDIVIDUAL THAT DOESN'T NECESSARILY HAVE A SAFETY NET, A FAMILY SUPPORT OR A FINANCIAL CUSHION TO FALL BACK ON.

GENERALLY, THESE ARE YOUNGER PEOPLE AND FAMILIES WHO TURN TO A SHELTER OR TEMPORARY HOUSING SYSTEM FOR ONLY A BRIEF STAY.

UM, SO THIS IS WHAT WE WOULD CALL FIRST TIME HOMELESS.

NEXT WE HAVE EPISODIC.

IF A PERSON, UM, HAS EXPERIENCED AT LEAST THREE PERIODS OF HOMELESSNESS IN THE PREVIOUS YEAR, THEIR CIRCUMSTANCES ARE DESCRIBED AS EPISODIC.

MANY OF THESE INDIVIDUALS ARE YOUNGER PEOPLE WHO MAY SUFFER FROM PHYSICAL HEALTH, MENTAL HEALTH, UM, OR ADDICTION HELP AT THIS STAGE IS CRITICAL AS EPISODIC, HOMELESSNESS CAN QUICKLY TURN INTO CHRONIC HOMELESSNESS AND PROBLEMS CAN BECOME MORE SEVERE WITHOUT INTERVENTIONS.

AND LASTLY, WE HAVE CHRONIC HOMELESSNESS.

UM, A HOMELESS INDIVIDUAL WITH A DISABILITY WHO LIVES IN A PLACE NOT MEANT FOR HUMAN HABITATION.

THIS INDIVIDUAL HAS BEEN HOMELESS AND LIVING AS DESCRIBED FOR AT LEAST 12 MONTHS OR ON AT LEAST FOUR SEPARATE OCCASIONS IN THE LAST THREE YEARS, AS LONG AS THE COMBINED, UM, OCA OCCASIONS EQUAL THAT.

SO IF YOU LOOK AT THIS, AT THIS GRAPH HERE, UM, IT SHOWS SOME STATISTICS.

UM, SO IT SHOWS 20 20, 20, 21, 22, 23, AND 24.

UM, IT SHOWS THE NUMBERS OF UNSHELTERED VERSUS SHELTERED INDIVIDUALS THAT WERE CAPTURED IN THE POINT IN TIME COUNTS.

SO IF YOU LOOK AT 2024, UM, YOU CAN SEE THAT SHELTERED INDIVIDUALS IN THE COUNT ACTUALLY WENT DOWN.

HOWEVER, THE COUNT OF UNSHELTERED INDIVIDUALS MORE THAN DOUBLED.

UM, AND THAT'S WHEN WE'RE COMPARING 2023 TO 2024.

SO HOW DO WE, HOW DO WE IDENTIFY THE PEOPLE IN THE COMMUNITY THAT WE ARE, UM, SURVEYING? SO ONE WAY IS THAT WE ACTUALLY, UM, USE AN APP AND PEOPLE ARE ABLE TO PLACE PINS WHERE THEY HAVE PERHAPS SEEN A HOMELESS CAMP OR, UM, PERHAPS SEEING INDIVIDUALS THAT MAY LOOK LIKE THEY ARE UNHOUSED OR LIVING OUTSIDE OR IN INHABITABLE CONDITIONS.

UM, IN ADDITION, UM, ONCE WE HAVE THOSE PINS, WE CAN KIND OF MAP OUT WHERE THE TEAMS ARE GOING TO BE GOING.

UM, AND SO WHEN THE TEAMS ARE DISPERSED, THEY THEN USE AN APP, THE SAME APP, UM, THAT HAS THE PINS IN IT, AND THEY GO AND THEY GO INTO THE COMMUNITY WITH THESE TEAMS. AND THAT'S WHEN THEY START SERVING.

SO FROM THE MAP THAT WE, UM, COLLECTED FROM THE PIT COUNT, THERE WERE FIVE INDIVID, FIVE INDIVIDUALS.

UM, IN BUTTA THERE ARE THREE IN KYLE, 199 IN SAN MARCOS, AND TWO IN WIMBERLEY.

UM, SO KEEP IN MIND, UM, THESE ARE THE INDIVIDUALS THAT WE CAPTURED ON THE DAY OF THE PIT COUNT.

SO OF COURSE THIS IS JUST A SMALL SNAPSHOT, BUT IT IS, UM, WHAT WE WERE ABLE TO CAPTURE ON THAT DAY.

[00:25:08]

YOU GOT A BLOW ON IT, .

IS THERE A TRICK? CAN WE TOUCH? OH, THERE.

OKAY.

OKAY, WE'RE GOOD.

SO, UM, THESE ARE SOME OTHER STATISTICS THAT WERE COLLECTED.

UM, LOOKING AT THE DATA THAT WE, UM, COLLECTED ON THE DAY OF THE PIT COUNT.

SO, UM, FOR UNSHELTERED INDIVIDUALS, THERE WERE 15 THAT IDENTIFY SELF-IDENTIFIED AS HAVING SEVERE MENTAL ILLNESS.

UM, 10 WHO WERE SHELTERED THAT IDENTIFIED WITH THAT SAME, UM, HAVING SEVERE MENTAL ILLNESS.

UH, THERE WERE EIGHT INDIVIDUALS, UNSHELTERED THAT IDENTIFIED AS HAVING A SUBSTANCE USE DISORDER.

ONE WHO WAS SHELTERED.

UM, ONE INDIVIDUAL UNSHELTERED WHO, UM, FALLS INTO THE CATEGORY OF HAVING HIV OR AIDS IS SELF-IDENTIFIED AS THAT.

UM, ZERO SHELTERED FOR THAT SAME CATEGORY.

FOUR UNSHELTERED INDIVIDUALS WHO IDENTIFIED AS A SURVIVOR OF DOMESTIC VIOLENCE.

25.

25 SHELTERED INDIVIDUALS THAT IDENTIFIED AS A SURVIVOR OF DOMESTIC VIOLENCE.

WE IDENTIFIED THREE, UH, I'M SORRY, 13 UNSHELTERED INDIVIDUALS AND THREE SHELTERED INDIVIDUALS THAT WERE VETERANS.

UM, AND 26 INDIVIDUALS THAT WERE CHRONICALLY HOMELESS.

UNSHELTERED AND SIX INDIVIDUALS CHRONICALLY HOMELESS.

SHELTERED.

THERE WE GO.

OKAY.

ONE THING I'LL SAY ABOUT THE, THOSE SUBPOPULATIONS OR THE POPULATIONS THAT, UH, KAMI JUST SPOKE ABOUT, THOSE ARE THE ONES THAT ARE THE HOLD UP FOR THE NUMBERS FOR THE YEAR, UH, FOR THE COUNT.

SO WHEN ORGANIZATIONS ARE GOING AFTER SPECIFIC FUNDING, UH, RELATED TO THAT, AND THEY NEED THAT DATA, THAT'S THE DATA THAT'S RECOGNIZED BY HUD OR BY, UM, THE STATE OF TEXAS OR WHOEVER'S DOING THE FUNDING.

I WILL SAY HAYES COUNTY RECEIVED SOME, UH, WHAT THEY CALL VASH VOUCHERS FOR VETERANS BASED ON DATA FROM OUR COUNT STARTING TWO YEARS AGO.

THE DATA, UH, WE RECEIVED EIGHT ONE YEAR AND THEN LAST YEAR, EIGHT MORE.

SO THAT'S REAL IMPORTANT.

THAT'S PERMANENT SUPPORTIVE HOUSING FOR VETERANS.

UH, ONE GROUP THAT'S NOT INCLUDED IN THE NUMBER THAT YOU SEE FOR OUR, UH, ANNUAL TOTAL FOR THE YEAR ARE THE STUDENTS FROM THE FOUR SCHOOL DISTRICTS IN HAYES COUNTY.

THE REASON FOR THAT IS THAT THEY, THEY USE DIFFERENT DEFINITIONS FOR STUDENTS BECAUSE ANY INSTABILITY FOR STUDENTS IS A THREAT TO THEIR SUCCESS.

SO THEY INCLUDE, UH, DOUBLED UP, WHICH MEANS THEY CAN BE STAYING WITH FAMILY MEMBERS OR THEY CAN BE SLEEPING ON SOMEONE ELSE'S COUCH.

THEY ALSO, UM, USE A MOTEL HOTEL STAYS THAT FAMILIES, UM, PAY FOR THEMSELVES.

IN FACT, THE HOMELESS LIAISON FOR HAYES, CISD TOLD OUR BOARD A FEW, UH, WEEKS AGO THAT THIS YEAR SHE HAS MORE HOMELESS STUDENTS AND FAMILIES THAT ARE LIVING IN MOTELS AND SHE'S HAD IN A LONG TIME, THAT'S THEIR SOLUTION TO HOUSING.

BUT MCKINNEY-VENTO ACT, THIS IS ALL BASED ON THE MCKINNEY-VENTO ACT THAT WAS PASSED IN 1987.

IT WAS REALLY THE FIRST HOMELESS, UH, LEGISLATION THAT WAS PASSED.

BUT IT WAS REALLY TO HELP PROVIDE GUIDELINES FOR STUDENTS SO THAT SCHOOL DISTRICTS DO HAVE TO KIND OF GO THE EXTRA MILE FOR STUDENTS THAT NEED A LOT OF OTHER RESOURCES BESIDES WHAT A NORMAL, UH, YOU KNOW, A HOUSE STUDENT, UH, WOULD NEED.

THEY ALSO, BECAUSE THEY, THIS DATA IS COLLECTED AND AT THE TIME OF ENROLLMENT FOR THE SCHOOL YEAR, SINCE WE DON'T COLLECT IT ON THE DAY OF THE COUNT ON THE 25TH, THAT'S ANOTHER REASON IT CAN'T BE INCLUDED IN THE NUMBERS.

'CAUSE WE HAVE TO HAVE ENGAGEMENT ON THAT OFFICIAL DAY.

ONE OF THE THINGS OUR SCHOOL DISTRICTS DID DO FOR US WAS TO, UM, UPDATE THEIR REPORT.

THE REPORT THAT THEY NORMALLY GIVE, THE MCKINNEY-VENTO REPORT THAT THEY TURN INTO HUD IS TURNED INTO OCT ON OCTOBER OF THE SCHOOL YEAR.

UH, THEY DID GIVE US AN UPDATE AS OF JANUARY 1ST FOR THE YEAR.

SO THE NUMBERS WERE A LITTLE CLOSER TO BEING, UH, CURRENT, BUT YOU CAN SEE THE BREAKDOWN.

IT BREAKS IT DOWN BY GRADE BANDS.

AND, UH, THEN THE FOUR CATEGORIES WITH THE, THE TOTALS BEING GIVEN FOR HAY, CISD.

THIS WAS A SLIGHT DECREASE BY THE TIME THEY TURNED IN THE NUMBERS.

BUT AGAIN, THE HAY, CISD UH, HOMELESS LIAISON SAID AFTER THEY TURNED IN THE NUMBERS AND THE REPORT WAS CREATED, MORE ENROLLMENT HAPPENED.

SHE SAID A LOT OF FAMILIES, AGAIN, ARE MOVING AROUND AND SHIFTING.

AND SO BY THE END OF JANUARY THE NUMBERS WERE, WERE BACK UP.

[00:30:05]

SO WHERE DOES THIS LEAD US? SO WHERE THEY'RE GOING NATIONALLY IS TALKING ABOUT HOUSING FIRST.

AND YOU CAN SEE THE MODEL.

IT'S FROM HOMELESS.

WHEN YOU HAVE HOUSING WITH INCLUSIVE, INCLUDING SUPPORTIVE SERVICES, THAT'S WHEN YOU GET LIFE STABILITY FOR PEOPLE.

'CAUSE THE GOAL IS TO MOVE PEOPLE OUT AS SOON AS YOU CAN.

HOUSING FIRST EFFECTIVENESS, THIS IS, COMES FROM THE NATIONAL LOW INCOME HOUSING, UH, COALITION EVIDENCE FROM A SYSTEMATIC REVIEW OF 26 STUDIES INDICATES THAT HOUSING FIRST PROGRAMS DECREASED HOMELESSNESS BY 88%.

SO YOU CAN SEE THAT IN HOW IT IMPROVED HOUSING STABILITY BY 41%.

SO THAT'S LONG RANGE.

THAT'S THE SUSTAINABLE CHANGE THAT YOU WANT TO SEE HAPPEN.

THE OLD MODEL WAS TREATMENT FIRST, LET'S GET THEM OFF OF THEIR DRUGS, LET'S GET THEM MENTALLY, YOU KNOW, STABLE AND THEN WE'LL HOUSE THEM.

AND THAT IN THE, IN LOOKING AT THAT DATA, IT COULDN'T SUPPORT SUCCESS.

CLIENTS IN STABLE HOUSING EXPERIENCED BETTER QUALITY OF LIFE AND SHOWED REDUCED HOSPITALIZATION AND EMERGENCY DEPARTMENT USE, WHICH COST YOU A LOT OF MONEY AS A COMMUNITY.

WHEN YOU LOOK AT THOSE COST MODELS, WE DON'T HAVE ONE FOR KYLE RIGHT NOW.

ONE OF OUR GOALS WILL BE TO LOOK FORWARD, UH, TO THAT, TO SHOW WHAT IT'S COSTING WHEN YOU'RE NOT SPENDING INVESTING, UH, MONEY WITH THE HOUSING MODEL TO GET PEOPLE HOUSED OR KEEP THEM HOUSED, THAT IT'S GONNA COST YOU MORE WHEN THEY'RE UNSHELTERED.

SO OUR ASK IS AT THIS POINT IS WE'RE TRYING TO GET REPRESENTATION FROM EVERY CITY COUNCIL AND THE COMMISSIONER'S COURT TO FORM A ROUND TABLE THAT THE HOMELESS COALITION WILL FACILITATE WITH SOME OTHER LEADERSHIP FROM TEXAS HOMELESS NETWORK TO TALK ABOUT WHAT IT WOULD LOOK LIKE AND WHAT IT'S GOING TO TAKE, UH, FOR RESOURCES, UH, TO PREVENT AN IN HOMELESSNESS IN HAYES COUNTY.

SO OUR ASK TO YOU MAYOR AND, UM, COUNCIL, UH, FOLK, IS THAT WE WILL, UH, BE ABLE TO IDENTIFY SOMEONE FROM LEADERSHIP, WHETHER IT'S A COUNCIL, UH, PERSON OR SOMEONE IN THE, UM, IN YOUR STAFF CITY MANAGERS.

WE HAVE, UM, WE'VE GOTTEN ALREADY A CITY MANAGER FROM DRIPPING SPRINGS AND WE'RE, UH, GETTING OTHER CITY PEOPLE.

SO THAT'S WHAT WE HOPE FOR BECAUSE WE HOPE BY THE FALL THAT WE'LL BE ABLE TO HAVE OUR FIRST ROUND TABLE DISCUSSION.

AND, AND WE DEFINITELY NEED, UH, KYLE INCLUDED.

I KNOW THAT Y'ALL ARE, UM, MOVING FORWARD ON YOUR FIRST STRATEGIC, UM, PLAN FOR YOUR CBBG GRANT.

AND THAT'S ENCOURAGING.

SO WE REALLY NEED Y'ALL IN THE CONVERSATION.

ANY QUESTIONS? DOES ANYBODY HAVE ANY, UM, QUESTIONS FOR MR. HINES? MRS. HINES THOUGHTS, FEEDBACK? WELL, THANK YOU FOR THAT REPORT.

THAT WAS VERY HELPFUL.

ALRIGHT, THANK YOU.

[5) A proclamation recognizing World Mission Society Church of God.]

ALRIGHT, NEXT UP IS AGENDA ITEM NUMBER FIVE, A PROCLAMATION RECOGNIZING WORLD MISSIONS SOCIETY, CHURCH OF GOD, COUNCIL MEMBER PARSLEY.

THANK YOU, MAYOR.

SO I WOULD LIKE TO START BY CLARIFYING SOME INFORMATION I HEARD.

SO THIS IS NOT A PUSH FOR RELIGION OR ANY PARTICULAR CHURCH 'CAUSE THOSE ARE COMMENTS THAT I GOT THIS AFTERNOON.

UM, BUT ABOUT THREE OR FOUR WEEKS AGO, BRADLEY REACHED OUT TO ME TO INVITE ME TO SERVE LUNCH OUR FIRE DEPARTMENT.

AND WHILE WE VISITED WITH THEM, I HAD THE OPPORTUNITY TO LEARN WHAT, UH, THE WORLD MISSION SOCIETY, CHURCH OF GOD, AND THEIR SERVICE TO THE COMMUNITY.

AND I WAS TRULY IMPRESSED TO LEARN THE AMOUNT OF HOURS THAT THEY PUT AND FOR VOLUNTEER HOURS THEY PUT TO OUR COMMUNITY IN COMMUNITIES AROUND THE WORLD, UH, FROM RIVER CLEANUPS TO SERVING OUR FIRST RESPONDERS, TO HELPING DURING NATURAL DISASTERS AND MORE.

UM, I THINK WE ALL KNOW IT'S NOT EASY TO GATHER VOLUNTEERS, UM, ESPECIALLY DURING DIFFICULT TIMES.

AND KNOWING THAT THEY HAVE BEEN SO COMMITTED TO HELPING OUR COMMUNITY REALLY MADE ME HAPPY.

AND SO I APPRECIATED THE INVITATION.

SO IT IS A PLEASURE FOR ME TO BE ABLE TO READ THIS PROCLAMATION.

SO WHEREAS THE WORLD MISSION SOCIETY CHURCH OF GOD HAS DEMONSTRATED GREAT TEAMWORK AND ENERGY IN BOTH ORGANIZING AND COLLABORATING VOLUNTEER EVENTS, BENEFITING THE CITY OF CAL AND CAL, OUR DEPARTMENT.

AND WHEREAS THE WORLD MISSION SOCIETY CHURCH OF GOD HAS COMPLETED 10 SIGNIFICANT VOLUNTEER PROJECTS FROM 2023 TO 2024 BY PROVIDING VALUABLE ASSISTANCE IN THE FORM OF 150 TO 200 VOLUNTEERS PER EVENT.

AND IN THE LARGE AND SMALL SCALE VOLUNTEER EVENTS HAS DONATED A TOTAL OF 5,000 VOLUNTEER HOURS IN ENVIRONMENTAL EN ENHANCEMENT.

AND WHEREAS THE WORLD MISSION SOCIETY CHURCH OF GOD HAS ENHA THE BEAUTY OF THE ENVIRONMENT IN BLANCO RIVER.

AND IN ADDITION, ENHA, THE HEALTH OF THE BALKANS

[00:35:01]

CANYON LANDS RESERVED THROUGH REMOVAL OF INVASIVE PLANTS AND THE WORLD MISSION SOCIETY.

CHURCH OF GOD HAS INFLUENCED AND ELICITED APPRECIATION FROM THE COMMUNITIES IN WHICH THEY HAVE SERVED AND WHO HAVE WITNESSED THEIR DILIGENCE AND COMMITMENTS TO VOLUNTEERISM WITH THE CITY OF KYLE.

AND WHEREAS THE WORLD MISSION SOCIETY CHURCH OF GOD OFFERS MANY VOLUNTEER SERVICES THAT CONTAIN THE LOVE OF GODMOTHER.

THEY HAVE MADE CONTRIBUTIONS TO SOCIETY THROUGH BLOOD DRIVES, CLEAN WORLD MOVEMENTS AND DONATIONS TO VIC VICTIMS OF EARTHQUAKES THROUGHOUT THE WORLD.

NOW, THEREFORE, I DANIELLA PARSLEY, CITY COUNCIL MEMBER, DISTRICT FIVE, ON BEHALF OF THE CITY OF KYLE HERB, I RECOGNIZE THE WORLD MISSION SOCIETY, CHURCH OF GOD ON HIS 22ND DAY OF MAY OF 2024.

AND I KNOW WE HAVE SOME OF THE MEMBERS IN HERE, AND I DON'T KNOW IF YOU WOULD LIKE TO, UH, COME FORWARD.

I DON'T KNOW IF BRADLEY WOULD LIKE TO SAY SOME WORDS REGARDING THE WORK THAT YOU DO.

YES.

UH, HELLO , FIRST OF ALL, THANK YOU SO MUCH.

ESTEEMED MEMBERS OF THE COUNCIL FOR, UH, RECOGNIZING US AND ALLOWING US TO BE HERE TODAY.

UH, MY NAME IS BRAD LUTZ, VOLUNTEER FROM WORLD MISSION SOCIETY, CHURCH OF GOD.

UH, WE ARE AN INTERNATIONAL ORGANIZATION WITH 7,500 CHAPTERS AROUND THE WHOLE WORLD.

AND OUR MISSION IS TO SPREAD THE LOVE OF MOTHER THROUGH VOLUNTEER WORK.

UH, WE BELIEVE IN GOD THE FATHER AND GOD THE MOTHER, ACCORDING TO THE TEACHINGS OF THE BIBLE.

AND BELIEVE A MOTHER'S LOVE IS THE PUREST FORM OF LOVE, WHICH GIVES LOVE WITHOUT SEEKING FOR ANYTHING IN RETURN.

SO, LIKE THIS, WE CARRY OUT VOLUNTEER ACTIVITIES, UM, WHICH HAS LED TO NUMEROUS AWARDS SUCH AS THE QUEEN AWARD, THE GREEN APPLE AWARD, AND MANY TIMES THE THE PRESIDENT'S VOLUNTEER SERVICE AWARD.

AND RECENTLY IN AUSTIN, WE RECEIVED A PRESIDENTIAL LIFETIME AWARD FOR 4,000, UH, VOLUNTEER HOURS, UH, LAST YEAR.

AND WE'RE EXPECTING TO RECEIVE THAT THIS YEAR AS WELL.

UM, WE ARE THANKFUL TO BE ABLE TO WORK WITH, UH, MAYOR PROAM ROBERT RIZZO, COUNCIL MEMBER DANIELLA PARSLEY, COUNCIL MEMBER MICHAEL TOBIAS, UH, AT OUR EVENTS, OUR LUNCHBOX OF LOVE, OUR, UH, OUR RIVER CLEANUP AND OTHER EVENTS AND SO FORTH.

AND, UH, WE, WE THANK YOU GUYS SO MUCH FOR, FOR SUPPORTING US.

UM, SO FAR WE'VE VISITED LUNCH, UH, FIRE STATIONS AT HU GEORGETOWN, KYLE CEDAR PARK, AND, UM, BASTROP AS WELL.

AND WE HAVE, WE PLAN TO VISIT SEVEN MORE IN THE AUSTIN AREA.

UM, WE'RE SO THANKFUL FOR YOU GUYS TO RECOGNIZE US AND ENCOURAGE NOT ONLY US HERE, BUT ALL OF OUR VOLUNTEERS AND ALL AUSTIN AND AROUND THE WORLD WITH YOUR RECOGNITION.

AND, UH, WE ARE MOVED AND ENCOURAGED TO PARTICIPATE IN MORE ACTIVITIES HERE.

AND WE WANT TO BRING ANOTHER 300 MEMBERS TO KYLE FOR, UH, VOLUNTEER ACTIVITY HERE.

SO WE'D LOVE TO DISCUSS ABOUT THAT IN THE FUTURE.

OKAY.

AGAIN, THANK YOU SO MUCH.

THANK YOU MAYOR PRO TIM.

YEAH, THANK YOU BRAD.

THANKS, UH, FOR BEING HERE.

COUNCIL MEMBER PARSLEY, THANK YOU FOR YOUR PROCLAMATION.

YEAH, I WAS, I JUST WANNA SHARE A LITTLE HISTORY, UM, ABOUT A YEAR AGO WHILE I WAS ON VACATION, I'LL CALL IT THAT.

UH, I GOT A PHONE CALL FROM COUNCIL MEMBER TOBI SAYING THERE'S A YOUNG GROUP THAT, UH, CHURCH GROUP THAT'S GONNA DO A BIG RIVER CLEANUP IN SAN MARCUS.

WOULD YOU LIKE TO BE THERE? I'VE, I'VE, I DOUBLE BOOKED, SO I'M TRYING TO GET SOMEONE TO FILL IN FOR ME.

SO I, I THINK IT WAS THE BEST PHONE CALL I'D GOTTEN ALL YEAR.

'CAUSE I WAS KIND OF GETTING BORED AT HOME.

AND, UH, BEING OUT THERE WITH A HUNDRED VOLUNTEERS, THEY BROUGHT A HUNDRED VOLUNTEERS OUT TO DO A GREAT RIVER CLEANUP, UH, IN SAN MARCUS.

AND I WAS VERY IMPRESSED BY IT.

MARY HOUSTON WAS THERE WITH US AS WELL.

SHE CAME BY AND FROM SAN MARCUS AND, UH, TO SEE ALL THESE YOUNG PEOPLE CLEANING UP THE RIVER AND DOING IT WITH SUCH PASSION AND ENERGY WAS GREAT.

AND THEY WERE HAVING A GREAT TIME.

I I, I'LL TELL YOU, I, IT WAS PROBABLY ONE OF THE BEST CLEANUPS I'VE EVER BEEN A PART OF.

'CAUSE OF ALL THE EXCITEMENT, ENERGY IN THE GROUP, IT WAS PRETTY AMAZING.

BUT, UH, ALSO, YOU KNOW, UH, THEY, THEY DO THIS LAST YEAR, COUNCILOR TOBIAS AND I WERE ABLE TO COME OUT AND, AND PRESENT THEM THE PRESIDENTIAL AWARD FOR SERVICE.

AND THAT WAS GREAT.

AND, UH, I JUST WANT TO TELL THANK Y'ALL FOR THE SERVICE YOU DO IN THE COMMUNITY AND CONTINUE DOING IT.

AND, UH, LIKE I TELL YOU, UH, YOU GUYS ARE YOUNG.

Y'ALL GOT THE ENERGY.

SO THANK YOU FOR SHARING THAT ENERGY WITH THE COMMUNITIES, UH, AROUND YOU AND FOR DOING WHAT YOU DO.

THANK YOU VERY MUCH.

YES.

UH, YEAH, WE, WE WENT OUT THERE TO, UH, TO, UH, PRESENT THE, THE PRESIDENTIAL WAR WITH YOU, WITH YOUR, AT YOUR FACILITY THERE.

AND, UM, JUST SEEING HOW MUCH WORK YOU DO AROUND THE WORLD AND JUST SEEING HOW, UM, YOU, YOU GUYS ALSO, YOUR, YOUR GROUP ALSO GOES TO, I BELIEVE IT'S THE EMBASSY IN, UH, THE

[00:40:01]

UNITED NATIONS AND SEEING ALL THE ACTIVITIES THAT YOU DO THERE AND TRYING TO PROMOTE A GREENER EARTH, YOU KNOW? 'CAUSE I KNOW WHEN IT COMES BACK TO OUR LOCAL CITIES AND OUR LOCAL TOWNS, YOU KNOW, THAT'S WHAT WE'RE REALLY ALL PASSIONATE ABOUT IS OUR ENVIRONMENT AND OUR DRINKING WATER AND EVERYTHING ELSE.

SO, UH, AGAIN, THANK YOU FOR, FOR ALL WHAT YOU CONTINUE TO DO.

APPRECIATE IT.

AND I DON'T KNOW IF YOU GUYS WOULD LIKE TO COME TO THE FRONT SO WE CAN TAKE A PICTURE WITH YOU.

PERFECT.

AND THAT'S A LOVELY PICTURE BY THE WAY.

TURN OVER.

CUTE.

ALL RIGHT.

3, 2, 1.

HOWEVER, THE MAYOR TO GET BACK.

, TAKE ONE ON THIS.

3, 2, 1.

ALL RIGHT.

ALL

[VI) Consent Agenda]

RIGHT.

NEXT UP IS OUR CONSENT AGENDA.

DOES ANYBODY HAVE ANY ITEMS THEY WISH TO ASK QUESTIONS OR PULL FROM THE CONSENT AGENDA? EIGHT AND 11.

ALL RIGHT.

ANYONE ELSE? MOTIONS.

UM, MAJOR I WOULD LIKE TO MAKE A MOTION TO APPROVE CONSENT.

AGENDA ITEM 6, 7, 9, 10 AND 12 SECOND.

ALRIGHT, MOTION BY COUNCIL MEMBER PARSLEY, SECONDED BY MAYOR PRO TEM THAT WE APPROVE CONSENT AGENDA ITEM 6, 7, 9, 10, AND 12.

IS THERE DISCUSSION ON THE MOTION? ALL IN FAVOR SAY AYE.

AYE.

AYE.

ALL OPPOSED? ALRIGHT, MOTION CARRIES FIVE TO ZERO.

NEXT UP IS AGENDA ITEM NUMBER

[VII) Items Pulled from Consent Agenda]

EIGHT.

CONSIDER APPROVAL OF A ONE YEAR CONTRACT WITH HUB INTERNATIONAL FOR HEALTH AND WELFARE BENEFITS CON, UH, CONSULTING IN THE AMOUNT OF 60,000 WITH TWO ONE YEAR EXTENSION OPTIONS FOR A TOTAL OF 180,000 FOR ALL CONTRACT SERVICES.

UH, THIS ITEM BEING PRESENTED BY JULIE BEGGS, BUT UH, IS PULLED FROM CUSTOMER PARSLEY.

GO AHEAD.

UM, SO I HAVE QUESTIONS REGARDING, UM, WE ARE EXTENDING A COUNTRY, WHAT THEY'RE DOING IS GOING OUT FOR A BIT FOR US TO LOOK FOR INSURANCE HEALTH INSURANCE SERVICES, CORRECT? YES.

OKAY.

UM, ARE WE PLANNING ON CHANGING THE SERVICES WE HAD FROM LAST YEAR? GOOD EVENING.

MAYOR.

MAYOR PRO TEM COUNCIL.

MY NAME IS JULIE BEGGS.

I SERVE AS THE ASSISTANT DIRECTOR OF ADMINISTRATIVE SERVICES.

WHAT WE ARE DOING THROUGH THIS ACTION IS FORMALIZING AN AGREEMENT WITH THEM.

CURRENTLY, HUB IS ACTING ON OUR BEHALF AND HAS BEEN FOR THE LAST TWO YEARS THROUGH OUR MEDICAL PROVIDER.

SO THIS ACTION TONIGHT WOULD FORMALIZE THAT STRUCTURE AND PUT A CONTRACT IN PLACE PROTECTING KYLE'S INTEREST.

AND HOW OFTEN ARE WE, HOW OFTEN DO THEY GO OUT TO BID FOR US TO HAVE OR FOR THE CITY TO HAVE? ANNUALLY.

ANNUALLY, YES.

SO ONCE A YEAR.

YES.

WE PAY ABOUT $60,000 FOR THEM TO GO OUT AND LOOK FOR BIDS TO THE BEST INSURANCE SERVICES.

YES.

THEY'RE MAKING SURE THAT WE'RE CONSISTENT WITH THE MARKET.

WE CAN RETAIN AND RECRUIT TALENTED STAFF THAT OUR BENEFITS ARE UP TO PAR WITH THOSE AREAS AROUND US AND THAT WE'RE RECEIVING THE BEST PRICE THAT GOES ON AN ANNUAL BASIS.

I JUST FOUND I FIND IT VERY EXPENSIVE FOR THEM, ESPECIALLY IF WE'RE NOT CHANGING SERVICES TO PAY $60,000 FOR A ONCE A YEAR THING.

WELL, I, I WOULD JUST ADD THAT WE COULD CHANGE SERVICES, WE COULD CHANGE PROVIDERS, AND IT'S, UM, SEVERAL MILLION DOLLARS IN, IN HEALTHCARE CLAIMS THAT WE ARE, UM, TRYING TO MANAGE THROUGH THIS, THIS PROCESS.

SO IT'S, IT'S CERTAINLY EXPENSIVE TO HAVE A CONSULTANT GO THROUGH THAT PROCESS, BUT IT'S VERY COMPLICATED AS WELL.

AND EVEN IF IT'S JUST A FEW PERCENT THAT WE CAN SAVE OFF OF WHAT THE, UH, THE RENEWALS WOULD BE WITH UNITEDHEALTHCARE, IT'S CERTAINLY WELL WORTH IT IN OUR MIND.

SO, UM, THAT'S WHY WE USE THEM.

THEY ALSO DO OTHER CONSULTING FOR US AS WELL.

ONE OF THE THINGS THAT WE RECENTLY DID WITH THEM WAS TO LOOK AT A SELF-FUNDED MODEL TO RUN THE ANALYSIS TO SEE DOES IT MAKE SENSE FOR US TO HAVE AN OUTSIDE INSURANCE COMPANY OR TO HAVE A SEPARATE INTERNAL SERVICE FUND THAT WE, UH, HAVE SOME OTHER STOP-LOSS INSURANCE CARRIERS AND THINGS LIKE THAT.

SO IT'S COMPLICATED WORK.

UM, BUT WE, WE'D RECOMMEND IT TO YOU BECAUSE IT IS COMPLICATED AND IT'S SIG SIGNIFICANT DOLLARS THAT WE'RE SPENDING IN HEALTHCARE.

[00:45:01]

SO THEY WILL BECOME A LIAISON BETWEEN THE CITY AND THE HEALTH INSURANCE.

LIKE WILL THEY BE HANDLING THE CLAIMS? NO, THEY DON'T.

WE UNITEDHEALTHCARE HANDLES THE CLAIMS. IF WE EVER GO TO A SELF-FUNDED MODEL, THEN WE WOULD NEED TO HIRE A FIRM TO BE AT WHAT'S CALLED A THIRD PARTY ADMINISTRATOR TO HANDLE THOSE CLAIMS. WE'VE USED THE, WE'VE USED HUD FOR, FOR YEARS.

I THINK WHAT JULIE WAS TRYING TO INDICATE IS IT WAS PART OF THE CONTRACT WITH UHC.

WE WERE ALREADY PAYING THEM THROUGH UHC, IT WAS A PERCENTAGE OF THE, UH, THE BILLS THAT WE PAID.

THIS BREAKS IT OUT.

THIS MAKES IT, WE BELIEVE, MORE TRANSPARENT AND EASY FOR US TO HAVE THAT DIRECT RELATIONSHIP WITH HUB, INDEPENDENT OF WHATEVER INSURANCE CARRIER THAT WE HAVE.

I, I GUESS TO ADD, IF YOU DON'T MIND, MAYOR , UM, WHAT IS IT THAT THEY WOULD DO ON A DAILY BASIS THEN? YOU KNOW, AS FAR AS, LIKE YOU SAY, THEY, THEY GO AND THEY MAKE SURE THAT THEY FOLLOW WITHIN GUIDELINES.

GIVE US AN EXAMPLE OF WHAT THE GUIDELINES ARE THAT THEY WOULD BE HELPING THE CITY WITH.

UH, AS FAR AS I, IT SOUNDS LIKE THEY'RE THE MIDDLEMAN OF THE INSURANCE COMPANY.

WELL, THE CITY, THIS COMPANY AND THE MIDDLEMAN, WHAT WE'LL DO IS, WE'LL, IF I COULD JUST TRY TO SPEAK TO THAT, UH, BRIEFLY.

WE'LL, WE'LL, UM, WE'LL ASK UNITED HEALTHCARE FOR A RENEWAL.

THEY WILL GIVE US A VERY HIGH RATE, UH, AN INCREASE ON OUR HEALTH INSURANCE COVERAGE.

AND THEN WHAT WE USE HH, UH, HUB OR HUB FOR IS TO GO THROUGH AND LOOK AT THAT, UH, RENEWAL, LOOK AT OTHER POTENTIAL OPTIONS FOR US, AND TO UNDERSTAND IF THAT'S A GOOD DEAL TO TAKE THAT RENEWAL, HOW WE CAN PERHAPS NEGOTIATE DOWN TO A DIFFERENT RATE OR WHETHER WE SHOULD DO THAT BIDDING PROCESS.

AND IF WE DO THE BIDDING PROCESS TO HELP US LOOK AT ALL THE DIFFERENT OPTIONS THAT WE HAVE AVAILABLE IN HEALTHCARE TO UNDERSTAND WHAT'S THE BEST OVERALL PLAN AND RATE STRUCTURE THAT WE COULD HAVE.

SO THAT'S ESSENTIALLY, IT'S NOT A DAILY INTERACTION THAT WE HAVE, BUT IT'S THAT PROCESS THAT WE GO THROUGH.

AND THE, PRIMARILY THE SUMMERTIME AS WE'RE GETTING READY TO THE OPEN ENROLLMENT PERIOD, WHICH IS THE OCTOBER THROUGH NOVEMBER, IF I REMEMBER CORRECTLY.

AND THEN THE NEW COVERAGE STARTS ON JANUARY ONE.

OKAY.

SO THEY WOULD BASICALLY DO A BREAKDOWN OF OUR CITY, LIKE OUR STAFF OF HOW MUCH MAYBE FMLA IS BEING USED WITHIN A CERTAIN RANGE, LIKE FAMILY MEDICAL LEAVE OR IF IT HAS TO DO WITH SPECIFIC TYPES OF INSURANCE CLAIMS, WHETHER IT'S MEDICAL, WHETHER IT'S PRESCRIPTION MEDS, AND IT, BECAUSE, YOU KNOW, INSURANCE COMPANIES ARE GOING TO DO WHAT THEY DO.

THAT'S WHAT I MEAN, THAT THAT'S A DIFFERENT STORY THERE TOPIC.

BUT IS THIS COMPANY GOING TO HELP THE CITY BASICALLY LOOK AT ALL OF OUR CITY EMPLOYEES AND SEE WHAT THE BEST RATE FOR US TO WHERE WE CAN SAY WE WANT TO CONTINUE WITH THIS, OR WE MIGHT WANNA LOOK AT ANOTHER PROVIDER? UH, YES SIR.

THAT'S, THAT'S ESSENTIALLY IT.

WE'LL LOOK AT THE OVERALL BENEFIT DESIGN THAT WE HAVE.

THE TYPES OF AND BENEFITS ARE COMPLICATED CO-INSURANCE LEVELS.

YES.

UH, CO-PAYMENT AMOUNTS, WHAT TYPE OF COVERAGE, PRESCRIPTION BENEFITS THAT WE HAVE, DRUG BENEFITS THAT WE HAVE FOR ALL OF OUR EMPLOYEES, THEIR, AND THEIR DEPENDENTS.

IT'S NOT JUST OUR EMPLOYEES YEP.

INDEPENDENTS, BUT IT'S PROBABLY AROUND A THOUSAND LIVES THAT ARE IN THE PLAN, IN THE PLAN.

SO THEY LOOK AT ALL THOSE COMPLEXITIES AND THEN LOOK AT THE MARKETPLACE AND SEE, WELL, WHAT DOES THAT COST? AND THEN IF IT'S MORE PERHAPS THAN WHAT WE WANT TO PAY, WHAT ARE THE OPTIONS THAT WE CAN HAVE IN THAT COMPETITIVE LAND, UH, LANDSCAPE THAT, THAT JULIE WAS MENTIONING TO SEE WHAT WOULD BE THE OPTIONS THAT STILL KEEP US COMPETITIVE, UH, TO MAKE A GOOD OVERALL PLAN.

SO IT'S COMPLICATED WORK.

UM, THERE ARE CERTAINLY OTHER FIRMS THAT DO THAT.

WE'VE BEEN USING, UH, HUB FOR, FOR A FEW YEARS.

I'VE USED THEM IN OTHER CITIES THAT I'VE BEEN WITH AS WELL.

THEY'RE VERY QUALIFIED TO DO THIS WORK.

MM-HMM.

, UH, IT'S EXPENSIVE, BUT IT'S, IT'S CRITICAL WORK TO MAKE SURE THAT WE SPEND SIGNIFICANT DOLLARS IN THE RIGHT PLACE AND THAT, UH, WE KNOW THAT WHEN WE ENTER INTO A CONTRACT WITH UHC THAT IT'S THE RIGHT CONTRACT FOR US.

SURE.

THEY'RE ACTING ON OUR BEHALF, ESSENTIALLY TO HELP US NEGOTIATE THAT AGREEMENT.

YEAH.

AND THEN JUST ONE LAST COMMENT.

I THINK IT WOULD ALSO BENEFIT US AS A CITY AND ALSO THE EMPLOYEES, BECAUSE WHEN WE'RE LOOKING AT RETENTION, WE'RE LOOKING AT ALSO HIRING NEW EMPLOYEES.

THEY CAN SAY, HEY, NOT ONLY DO WE PROVIDE THESE SPECIFIC BENEFITS, BUT WE ACTUALLY HAVE SOMEBODY THAT ACTUALLY LOOKS OUT FOR MEDICAL AND WE HAVE THE BEST YES, SIR.

TOP-NOTCH MEDICAL FOR EMPLOYEES.

AND, AND I MENTIONED IT BEFORE.

YES, SIR.

I, I AGREE WITH THAT.

AND I MENTIONED IT BEFORE ABOUT LOOKING AT THE SELF-FUNDED MODEL.

WE'RE RIGHT ON THE CUSP OF WHERE IT MAKES SENSE FOR US TO BE A SELF-FUNDED MODEL.

YES.

AND THAT SELF-FUNDED MODEL GIVES US A LOT MORE CONTROL OF OUR, UH, CLAIMS AND MEDICAL BENEFITS.

UH, BUT THERE ARE RISK WITH THAT.

WE WANNA MAKE SURE THAT IT'S A BALANCED APPROACH OF HOW WE LOOK AT IT.

SO, UH, THAT'S ONE OF THE ANALYSIS THEY JUST DID FOR US, UH, A COUPLE OF MONTHS AGO.

THANK YOU.

I HAVE A LAST QUESTION.

SO THEY DO THE NEGOTIATION FOR US? YES, MA'AM.

THEY WOULD CERTAINLY HELP US WITH IT.

OKAY.

YES.

I'D LIKE TO MAKE A MOTION TO APPROVE ITEM EIGHT SECOND MOTION BY COUNCIL MEMBER PARSLEY, SECONDED BY

[00:50:01]

MAYOR PROTO.

THEN WE APPROVE CONSENT AGENDA ITEM NUMBER EIGHT.

IS THERE DISCUSSION ON THE MOTION? ALL IN FAVOR SAY AYE.

AYE.

ALL OPPOSED.

MOTION CARRIES SIX TO ZERO.

THANK YOU.

THANK YOU.

NEXT UP, AGENDA ITEM 11, CONSIDER APPROVAL OF A THREE YEAR PURCHASE AGREEMENT WITH, UH, VER TOOF ON BEHALF OF OPENGOV THROUGH TEXAS DIR COOPERATIVE FOR THE PURCHASE AND INSTALLATION OF OPEN GOV'S, OPEN DATA AND REPORTING, UH, AND TRANSPARENCY PLATFORM IN THE AMOUNT OF $280,719 AND 49 SINCE THIS ITEM IS PRESENTED BY NOT MARCO.

MARCO, UH, PULLED BY COUNCILMAN PARSLEY.

COUNCILMAN PARSLEY.

UM, SO I DON'T KNOW IF ANY OF YOU WENT ONLINE TO SEE WHAT THIS PROGRAM DOES, BUT I GOT SO EXTREMELY EXCITED TO SEE HOW WE CAN JUST LIKE, COMPILE IN ONE PLACE EVERYTHING CITY WISE, ESPECIALLY IF WE ARE CURRENTLY USING DIFFERENT SOFTWARES IN DIFFERENT DEPARTMENTS AND IT JUST MAKES EVERYTHING COMPACT IN A PLACE FOR EVERYBODY TO SEARCH.

SO I DON'T KNOW IF I WOULD LIKE TO SEE THE PRESENTATION, IF YOU DON'T MIND.

CERTAINLY.

I WAS ACTUALLY COMING UP HERE TO GIVE A LITTLE CONTEXT TO IT.

MARCO IS PRESENTING.

HE DOES HAVE A PRESENTATION.

OKAY.

I FOUND HIM.

ORIGI.

YEAH.

ORIGINALLY THIS, THE STRATEGIC PLAN PRESENTATION WAS BEFORE THIS.

AND THERE ARE EXAMPLES OF THIS SOFTWARE IN THE STRATEGIC PLAN PRESENTATION WITH SOME SCREENSHOTS AND THINGS LIKE THAT.

MM-HMM.

.

BUT I COMPLETELY AGREE WITH WHAT YOU SAID.

AND MARCO'S HAPPY TO RUN THROUGH THE PRESENTATION IF YOU'D LIKE TO SEE IT.

SURE.

AND I DON'T KNOW IF WE HAVE EXAMPLES THAT WE CAN SHOW OR WHAT WE CAN DO THAT OPENGOV CAN DO FOR ANY OF OUR DEPARTMENTS, LIKE WATER DEPARTMENTS AND IF PEOPLE, IF THIS IS GOING TO BE AVAILABLE FOR THE PUBLIC TO BE ABLE TO SEE IT OR IT WILL BE JUST AN INTERNAL SERVICE.

YEAH, ABSOLUTELY.

UH, FOR THE RECORD, MY NAME IS MARCO FORTI, DIRECTOR OF IT FOR THE CITY OF KYLE.

AND TO ANSWER YOUR QUESTION, YEAH, THERE'S, I HAVE ABOUT TWO SLIDES HERE THAT'S KINDA LIKE A SCREENSHOT OF, OF WHAT IT'S GONNA LOOK LIKE.

MM-HMM.

.

UM, OBVIOUSLY IT HASN'T BEEN BUILT OUT FOR THE CITY OF KYLE, BUT WE'LL MAKE IT, YOU KNOW, KYLE FACTOR WAY.

SO, BUT ANYWAYS, JUST TO KIND OF GO THROUGH OUR, UM, FIRST SLIDE IS BASICALLY, UH, WHAT'S ON THE AGENDA IS FOR APPROVAL OF A PURCHASE OF AGREEMENT WITH, UH, OPENGOV PLATFORM.

AND ULTIMATELY IT'S A SOFTWARE THAT HAS TWO SPECIFIC MODULES.

ONE IS CALLED OPEN DATA AND ONE IS CALLED REPORTING AND TRANSPARENCY MODULE.

AND ULTIMATELY THE END GOAL IS IT'S GONNA BE THE CITYWIDE SOFTWARE UTILIZED TO, UM, TRACK OUR STRATEGIC PLANS, TRACK KPI, METRICS, PERFORMANCE MEASURES, AND CREATE DATA VISUALIZATIONS FOR EXECUTIVE STAFF AND FOR THE PUBLIC ASPECT OF IT.

UM, SO A LITTLE BIT OF THE BACKGROUND REGARDING, UM, WHY THIS KIND OF CAME UP WAS THE CITY OF COLLEGE HAS A NUMBER OF SOFTWARES THAT ARE RUN IN THE CITIES USED BY DIFFERENT DEPARTMENTS, YOU KNOW, POLICE DEPARTMENTS TO UTILITY BILLING, UM, TO PUBLIC WORKS, RIGHT? AND SO IT'S VERY DIFFICULT TO ADD A REQUEST TO GET SPECIFIC DATA, TRY TO FIND THAT DATA AND GO TO DIFFERENT, DIFFERENT SYSTEMS TO GRAB THAT DATA ITSELF.

ULTIMATELY, IT RESULTING IN MANUAL PROCESSES.

WE NEED TO MAKE SURE THAT THE DATA IS ACTUALLY, UM, ACCURATE AND ALWAYS UP TO DATE, RIGHT? SO WE WANT TO GIVE LAST MONTH'S DATA, WANT TO GIVE THE ACTUAL DYNAMIC DATA.

UM, SO, UM, IT HAS A LOT OF MANUAL PROCESSES AND SO OUR GOAL IS TO CREATE IT MORE EFFICIENT, UM, TO BE ABLE TO HAVE EXECUTIVE STAFF, THE PUBLIC AND COUNCIL STAFF TO BE ABLE TO GET ACCURATE DATA.

UM, WHICH IS THE REASON WHY WE LOOKED UP THIS SOLUTION CALLED, UH, A COMPANY CALLED OPENGOV.

UM, AND SO THE IMPLEMENTATION OF THIS SPECIFIC, UM, PLATFORM IS, IT GRABS ALL THE DATA SOURCES FROM EVERY CITYWIDE SOFTWARE THAT WE CURRENTLY USE AND PUTS IT IN, UH, A DYNAMIC FORMAT, ELIMINATING MANUAL PROCESSES AND MAKING SURE DATA IS ALWAYS ACCURATE UP TO DATE.

AND IT'S EASY TO BE ACCESSIBLE, RIGHT? IT'S NOBODY WANTS TO GO THROUGH LOADS OF DATA AND DATA AND DATA, RIGHT? IT'S EASILY, IT'S EASILY SEARCHABLE AND PEOPLE COULD GET THE INFORMATION RIGHT WHERE THEY NEED IT.

UM, THIS PLATFORM WILL ALSO HELP EXECUTIVE STAFF AND COUNCIL IMMUNIZATION GATHER THE DATA TO EVALUATE PROGRESS WITHIN THE STRATEGIC STRATEGIC PLAN, WHICH IS GONNA BE REPRESENTED A LITTLE LATER TODAY.

UM, AND ALSO IT'LL ALIGN WITH THE, THE STRATEGIC MEASURES, UM, WITH OUR STRATEGIC PLAN.

SO SOME OF THE THINGS THAT THIS SOFTWARE WILL KIND OF INCLUDE WILL BE, LIKE I SAID, STRATEGIC PLANNING, TRACKING, KEY PERFORMANCE INDICATIONS, PERFORMANCE METRICS, AND DATA VISUALIZATIONS WITH LIKE DASHBOARDS AND STUFF.

UM, SO THESE ARE KINDA LIKE THE SCREENSHOTS OF WHAT I'M TALKING ABOUT.

SO, AS I MENTIONED BEFORE, THIS OPEN GOV IS TWO SPECIFIC MODULES.

THE FIRST MODULE IS REPORTING AND TRANSPARENCY.

THIS IS WHERE ALL THE DATA IS KIND OF GONNA REPLY.

SO, SO EVERY DATA SET THAT WE HAVE WITHIN OUR SOFTWARES WILL LIE INTO THIS ONE SYSTEM AND WE COULD HAVE MULTIPLE DIFFERENT DASHBOARDS FOR DIFFERENT PEOPLE AND THEY COULD KIND OF TRACK ABOUT WHAT'S REALLY GOING ON WITHIN THE CITY.

YOU KNOW, IF, IF, UH, EXECUTIVE STAFF WANTS TO GET A A, A REPORT OF HOW MANY THREE ONE REQUESTS OR WORK ORDERS REQUESTS THAT WE GOT FOR THE LAST MONTH OR THE LAST YEAR, THEY'RE ABLE TO KIND OF PULL IT UP IN A SPECIFIC DASHBOARD.

UM, SO REALLY, REALLY EASY TO USE.

THIS WILL ALSO BE USED FOR, UM, IMPROVED DECISION MAKING.

SO IF THERE'S A FUTURE REFERENCE WHERE WE WANT TO PUT SOME MORE FUNDS ON SOMETHING INFRASTRUCTURE AND WE WANT TO LOOK AT A HOT MAP OR SOMETHING LIKE THAT OF LIKE, WHAT ARE ALL THE WORK ORDERS OF, UM, WATER UTILITY

[00:55:01]

WORK ORDERS OR ISSUES, THEY COULD PULL THAT UP.

SO VERY, VERY BENEFICIAL.

AND THEN THE PUBLIC SIDE, TO ANSWER YOUR QUESTION, UH, COUNCIL MEMBER PARSLEY WAS, IS THIS OPEN DATA SET? SO THIS IS THE DATA TRANSPARENCY ASPECT OF IT FOR OUR PUBLIC.

SO THEY'RE ABLE TO, OUR CITIZENS ARE ABLE TO ACTUALLY GO ONLINE, GO TO A WEBSITE AND REALLY DIVE INTO, UM, THE METRICS AND PERFORMANCE AND, AND WHAT'S HAPPENING AROUND THE CITY ITSELF.

SO IT CREATES DATA NARRATIVES, WHAT WE'VE DONE.

UM, SO VERY, VERY IN INFORMAL, OR I'M SORRY, VERY, VERY, UM, HELPFUL TO GET ALL THAT INFORMATION.

UM, BUT, AND ANYWAYS, SO THIS IS JUST AN AGREEMENT FOR A THREE YEAR AGREEMENT, UM, TOTALING $280,000.

IT IS PAID, UH, ANNUALLY.

UM, BUT AGAIN, IT, IT'S, IT'S SOMETHING THAT THE CITY THAT HAS NOT REALLY HAD IN THE PAST, I DON'T BELIEVE.

AND I'M, IT'S SUPER EXCITING THAT WE'RE ABLE TO ACTUALLY ACCESS THIS DATA.

UM, PEOPLE ARE ABLE TO GO, INSTEAD OF SUBMITTING MULTIPLE MORE, UH, OPEN RECORDS REQUESTS FOR SOMETHING SPECIFIC, THEY'RE ABLE TO GO INTO THIS WEBSITE AND FIND ALL THE DATA THAT THEY NEED.

SO THANK YOU SO MUCH FOR THE EXPLANATION.

SO YEAH, , I AM, I'M REALLY EXCITED ABOUT IT, HONESTLY.

UH, SO WITH THAT, I WOULD LIKE TO MAKE A MOTION TO APPROVE ITEM 11 SECOND.

ALRIGHT, MOTION BY COUNCIL MEMBER PARSLEY, SECONDED BY COUNCIL MEMBER HARRIS THAT WE APPROVE.

AGENDA ITEM NUMBER 11, IS THERE DISCUSSION ON THE MOTION? ALL IN FAVOR SAY AYE.

AYE.

AYE.

ALL OPPOSED.

ALRIGHT, MOTION CARRIES SIX TO ZERO.

NEXT UP AGENDA

[13) Consider approval of Task Order No. 4 in the amount of $73,000 with HDR Engineering, Inc to conduct a traffic study on Kohlers Crossing. ]

ITEM 13.

UH, CONSIDER APPROVAL OF TASK SCORE NUMBER FOUR IN THE AMOUNT OF $73,000 WITH HDR ENGINEERING TO CONDUCT A TRAFFIC STUDY ON COLERIDGE CROSSING, MR. BARBARA.

OKAY, GOOD EVENING, MAYOR COUNSEL, LEON, BARBARA, CITY ENGINEER AND I'LL NEED THE NEXT SLIDE PLEASE.

JUST A LITTLE BIT OF BACKGROUND.

UM, IN 2022, WE DID HAVE A REPORT THAT WAS DONE BY STV ENGINEERING.

THEY WERE TASKED WITH ONLY LOOKING AT THE INTERSECTIONS AT CLOUD CROSSING AND, UH, MARKETPLACE, UH, AVENUE THERE ON KOHLER'S CROSSING.

UH, THIS NEW PROJECT THAT WE'RE BRINGING TO YOU IS, UH, GOING TO BE DONE BY HDR ENGINEERING.

WE'D LIKE TO TELL YOU THAT HDR ENGINEERING, THE FIRM WAS SELECTED MAINLY BECAUSE OF ONE BIG REASON.

UH, THEY ARE THE DESIGN ENGINEERS FOR THE OVERPASS.

IT'S GONNA GO OVER THE RAILROAD CROSSING.

SO THEY'RE GONNA HAVE A BRIDGE THAT GOES OVER THE BRIDGE, BRIDGE GOES OVER THE RAILROAD TRACKS, AND IT'S GONNA LAND SOMEWHERE AROUND RSI.

UH, YOU'RE GONNA HAVE PEOPLE COMING AT A PRETTY HIGH SPEED COMING DOWN OFF THAT BRIDGE.

YOU'RE GONNA HAVE THAT INTERSECTION RIGHT THERE AT MARKETPLACE.

SO WE'RE GONNA HAVE TO BE VERY CAREFUL ON HOW WE DESIGN THAT PARTICULAR INTERSECTION.

WHAT WE DON'T NEED IS, UH, REAR END COLLISIONS BECAUSE OF SOMEBODY HAVING, HAVING TO WAIT FOR A STOPLIGHT OR TRAFFIC LIGHT.

UM, SOME OF THE THINGS THEY'RE GONNA BE LOOKING AT, THEY'RE GONNA BE PROVIDING 24 HOUR INTERSECTION.

TURNING MOVEMENT COUNTS.

TYPICALLY WHAT THEY DO, AND I, I ASKED THEM, I SAID, WHY DO YOU NEED TO DO THIS? WE DID THIS BACK IN 22.

WELL, OBVIOUSLY TRAFFIC HAS CHANGED A LOT AND THEY'RE ALSO GONNA TAKE THAT AS THEIR BASE, UM, SCENARIO FOR THEIR TRAFFIC COUNTS AND START EXPANDING THAT NUMBER BY LOOKING AT WHAT'S GONNA BE DEVELOPED IN THERE.

WE KNOW MARKETPLACE IS GONNA BE OPENED UP IN ABOUT TWO YEARS, SO THERE'S GONNA BE QUITE A BIT OF TRAFFIC THERE.

YOU HAVE A LOT OF TRUCK TRAFFIC.

YOU HAVE PD THERE RIGHT THERE TRYING TO GET OUT AND, UH, RESPOND TO EMERGENCIES.

SO THAT'S GONNA BECOME A VERY BUSY INTERSECTION IN THE FUTURE.

UH, THEY, THEY'LL BE COLLECTING ALL THE CRASH DATA.

UH, THEY'LL BE LOOKING AT THE INTERSECTIONS, MAKING THE FIELD STUDIES IN, IN THE FIELD, AND, UH, LOOKING AT ALL THE GEOMETRICS TRAFFIC LANES AND, AND, UH, WE'RE ALSO GONNA BE LOOKING AT THAT, UH, EXIT THERE FROM PD THAT YOU GET OUT INTO KOHLERS.

IT'S HARD TO MAKE THAT LEFT THERE BACK ON, GOING BACK WEST ON, ON FROM PD.

SO WE'RE GONNA BE LOOKING AT THAT ALSO, SEE IF WE CAN COME UP SOME RECOMMENDATIONS ON THAT.

UH, THEY'RE GONNA GIVE US A REPORT.

THEY'RE GONNA GIVE US INTERIM IMPROVEMENTS THAT WE CAN TRY TO TAKE IMMEDIATELY.

AND THEN THEY'RE GONNA GIVE US A LONG-TERM IMPROVEMENTS.

UH, THEY'RE ALSO GONNA HAVE TO GIVE US THOSE COST ESTIMATES.

WE NEED THOSE SO WE CAN START PLANNING FOR OUR, OUR CIP NEXT ONE.

OPTION ONE IS OF COURSE TO APPROVE THE CONTRACT FOR $73,000 WITH HDR ENGINEERING.

OPTION TWO IS DO NOT APPROVE THE CONTRACT.

NEXT SLIDE.

OUR RECOMMENDATION IS TO APPROVE, UH, OPTION ONE, WHICH IS, UH, TO APPROVE THE AMOUNT OF 73,000 WITH HDR ENGINEERING TO CONDUCT A TRAFFIC STUDY ON KOHLER'S CROSSING.

ALRIGHT, THANK YOU LEON.

THIS, ANYBODY HAVE ANY QUESTIONS? JUST REAL QUICK, I JUST WANNA SAY, LEON, THANK YOU FOR THE PRESENTATION.

UH, THANK YOU FOR THE EXPLANATION AS WELL ON YOUR FUTURE IMPACTS ON THE MARKETPLACE.

I'M LOOKING FORWARD TO SEEING THAT ROAD, UH, BREAK GROUND HOPEFULLY THIS SUMMER AND SEE ITS COMPLETION.

I THINK'S A MAJOR ROADWAY FOR US AND IT WOULD BE A, A GOOD THING FOR THE CITY ONCE WE GET THAT ROAD DONE.

BUT YEAH, HAVING THOSE STUDIES DONE IS IMPORTANT.

SO WITH THAT, I'D LIKE TO MAKE A MOTION TO APPROVE, UH, AGENDA ITEM 13 WITH OPTION ONE SECOND.

ALRIGHT, MOTION BY MAYOR PROTO SECOND BY COUNCIL MEMBER PARSLEY THAT WE APPROVE.

AGENDA ITEM 13 IS THIRD DISCUSSION ON THE MOTION PAR.

I I HAVE A COUPLE OF COMMENTS.

UM, WHEN WE DID THE LAST TRAFFIC STUDY, I KNOW THE COUNCIL DECIDED TO GO FOR THE TRAFFIC LIGHT, BUT WAS THAT THE RECOMMENDATION? NO, THAT WASN'T THE RECOMMENDATION.

WE DID NOT GET A RECOMMENDATION ON, UH, CALL MARKETPLACE.

WE DID GET A RECOMMENDATION TO MOVE FORWARD WITH CO CROSSING.

AND,

[01:00:01]

UH, JUST TO LET YOU KNOW, WE'RE PLANNING TO GET THE PLANS FOR THAT, UH, PROJECT NEXT MONTH, BID IT OUT IN JULY, AND HOPEFULLY START LATER THIS YEAR.

AND, UH, ACTUALLY INSTALLING POLES, WOODEN POLES AND CABLES AT THE INTERSECTION OF KYLE CROSSING.

SO I WAS JUST WONDERING BECAUSE NOT THAT I LOVE THEM, BUT I HAVE LEARNED, YOU KNOW, OVER THE LAST COUPLE OF YEARS ABOUT ROUNDABOUTS.

AND I FEEL LIKE THAT'S ONE OF THE, THOSE INTERSECTIONS THAT I CAN SEE AT ROUNDABOUT WORKING PERFECTLY.

BECAUSE IF WE HAVE, ALL OF US HAVE PROBABLY STRUGGLED WITH THAT INTERSECTION RIGHT NOW IS DRIVING EVERYONE CRAZY.

SO I DON'T EVEN KNOW, , IF THERE'S ANY WAY THAT WE CAN REMOVE THE TEMPORARY LIGHT AND JUST LEAVE A STOP SIGN LIKE WE HAD BEFORE, BECAUSE I THINK IT WAS WORKING, THE TRAFFIC FLOW WAS A LOT BETTER THAN WE HAVE RIGHT NOW.

SO, COUNCIL MEMBER, ARE YOU ASKING TO REMOVE THE, THE, THE, UH, MOBILE TRAFFIC SIGNALS WE HAVE THERE NOW? IT IS JUST CAUSING MESSES EVERYWHERE AND IT'S DELAYING RESPONSE FOR, UH, FIRST RESPONDERS TO, UM, I DON'T KNOW THAT BASED ON MY EXPERIENCE COUNCIL MEMBER, I GO THROUGH THAT INTERSECTION JUST ABOUT EVERY DAY.

AND WHEN WE DIDN'T, WE JUST HAD THE STOP SIGNS THERE.

IT WAS A FREE FOR ALL PEOPLE WOULD, AS YOU CAN IMAGINE, PEOPLE, SOME PEOPLE WOULD TAKE OFF WHEN THEY'RE SUPPOSED TO.

OTHERS DO NOT.

THEY KIND OF PIGGYBACK WITH THE OTHERS AND FOLLOW THROUGH.

AND SOME OF US DO GET UPSET WHEN THAT HAPPENS.

AND SO I, I WAS AFRAID OF IT.

IT COULD TURN INTO ROAD RAGE.

THAT'S ONE OF THE THINGS I'M WORRIED ABOUT, .

NOW, TODAY, WHEN I GO THROUGH THAT INTERSECTION, BE PATIENT, THE LIGHT'S EVENTUALLY GONNA CHANGE AND I'LL GO THROUGH.

SO IT MAY TAKE TWO OR THREE SIGNALS, BUT I WILL GET THROUGH EVENTUALLY WITHOUT HAVING TO WORRY ABOUT SOMEBODY BEATING ME THROUGH THE INTERSECTION.

THAT'S JUST MY PERSONAL EXPERIENCE.

OKAY.

YEAH, I WAS ABOUT TO SAY, YEAH, BEFORE THE LIGHTS, IT WAS A FREE FOR ALL.

IT WAS WORSE.

IT WAS DEFINITELY WORSE.

STOP SIGN, EVERYTHING ELSE.

IT WAS PRETTY BAD.

I DRIVE THAT ONE EVERY DAY.

SO, BUT TO YOUR POINT, CUSTOMER PARSLEY, WHICH I THINK'S VERY WELL TAKEN, LIKE, YOU KNOW, WHEN IT WAS ORIGINALLY BROUGHT UP, WE WERE GIVEN THREE OPTIONS.

ONE WAS A ROUNDABOUT, WHICH WOULD'VE BEEN A PERMANENT FIX.

MM-HMM.

ONE WAS A FULL REDESIGN OF THE INTERSECTION WITH IMPROVED TURN LANES AND A VARIETY OF OTHER DECEL, YOU KNOW, LIKE A, A GOOD LIGHT.

AND THEN ONE WAS THE WOODEN POLES OPTION, WHICH WAS JUST A FEW HUNDRED THOUSAND DOLLARS.

I THINK IT DIDN'T COST A LOT.

AND THE QUESTION WAS WHAT WE WANTED TO DO.

AND AT THE TIME, MY THINKING WAS THAT THE ROUNDABOUT WAS ABSOLUTELY THE RIGHT SOLUTION, ESPECIALLY AT THAT INTERSECTION.

BUT THE COUNCIL WASN'T REALLY READY TO EMBRACE THAT.

SO WE'RE DOING THE TEMPORARY PROJECT, BUT IT, UH, WHICH IS WHAT IT WAS BILLED AS IS TEMPORARY.

I MEAN, IT'S LITERALLY JUST PUTTING UP SOME POLES IN A LITTLE BIT BETTER LIGHT INFRASTRUCTURE.

BUT THIS STUDY IS SUPPOSED TO MAKE IT SUCH THAT WE'RE ABLE TO COME UP WITH A PERMANENT SOLUTION.

AND IS THE INTENTION FOR US TO IMMEDIATELY ENGAGE ON THAT PERMANENT SOLUTION? 'CAUSE THOSE AS TO WHAT COUNCIL MEMBER PARSLEY SAID, LIKE THOSE, THOSE POLLS WITH NO ADDITIONAL INFRASTRUCTURE IMPROVEMENTS ARE STILL GOING TO MAKE IT NOT, NOT A GOOD SOLUTION.

THAT'S CORRECT.

IT WOULD BE TO COME UP WITH AN OVERALL PLAN FOR THAT ENTIRE CORRIDOR THAT LINKS TOGETHER.

THERE IS SOME OF THE, THE LANES, THE TURN LANES NEED TO PERHAPS BE EXTENDED.

THERE IS ALSO POTENTIALLY, UM, A LANE COMING OUT OF, UH, THE PUBLIC SAFETY BUILDING.

IF YOU'RE COMING OUT GOING TO THE LEFT, UH, THAT NEEDS TO BE LOOKED AT.

BUT ALL OF THAT HAS TO BE LOOKED AT TOGETHER.

AND, UH, MAYOR, TO YOUR POINT, ONE OF THE THINGS I'LL BE DOING AS PART OF THE BUDGET IS BRINGING YOU SOME INFORMATION AND OPTIONS ABOUT HOW TO PROGRAM IN A POTENTIAL ROUNDABOUT FOR THAT LOCATION AND WHATEVER THE, THE STUDY REVEALS FOR MARKETPLACE AS WELL.

IF THAT, UH, ROUNDABOUT WOULD WORK THERE TO FUND THOSE YEAH.

THOSE PARTICULAR IMPROVEMENTS AS PART OF THE BUDGET.

SO THAT'S, WE NEED THE STUDY TO TELL, TELL US FIRST, IS THAT POSSIBLE? HOW WOULD IT BE DESIGNED? WHAT'S THE APPROXIMATE COST? AND THEN WE'LL TRY TO PUT SOMETHING IN THE CAPITAL PLAN TO ADDRESS IT.

OKAY.

ANY FURTHER DISCUSSION? DO WE HAVE A MOTION ALREADY? YES.

OKAY.

ALL IN FAVOR SAY AYE.

AYE.

AYE.

ALL OPPOSED? ALL MOTION.

CARRIE.

SIX TO ZERO.

THANK YOU, LEON.

ALRIGHT, HERE WE GO.

NEXT

[14) Consider approval of a resolution authorizing the award of the Increase Access to Mental Health Services for Residents Under 18 solicitation to Hill Country Mental Health and Developmental Disabilities Centers (or another qualified offeror) and authorizing the City Manager, or designee, to negotiate a contract. ]

STEP IS AGENDA ITEM NUMBER 14.

CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE WARD, UH, OF THE INCREASED ACCESS TO MENTAL HEALTH SERVICES FOR RESIDENTS UNDER 18 SOLICITATION TO HILL COUNTRY MENTAL HEALTH AND DEVELOPMENT, UH, DISABILITY CENTER, UH, OR ANOTHER QUALIFIED OFFER.

AND AUTHORIZE THE CITY MANAGER DESIGNATE TO NEGOTIATE A CONTRACT.

MS. BEGGS.

THANK YOU MAYOR.

MAYOR PRO TEM CITY COUNCIL.

I'M JULIE BEGGS.

I SERVE AS THE ASSISTANT DIRECTOR OF ADMINISTRATIVE SERVICES.

I DO NOT WANT TECHNOLOGY TO DISTRACT FROM THIS IMPORTANT ITEM.

THANK YOU.

UH, ITEM 14 IS TO CONSIDER THE AWARD OF THE INCREASED ACCESS TO MENTAL HEALTH SERVICES FOR RESIDENTS UNDER 18 SOLICITATION TO HILL COUNTRY MENTAL HEALTH AND DEVELOPMENTAL DISABILITY CENTERS, OR ANOTHER QUALIFIED OFFER, AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE A CONTRACT.

BEFORE WE BEGIN, I WOULD LIKE TO SHARE A LITTLE BIT OF BACKGROUND.

UH, IN JANUARY OF THIS YEAR, UH, THE CITY RELEASE THE INCREASE ACCESS TO MENTAL HEALTH SERVICES FOR RESIDENTS UNDER 18 SOLICITATION.

WHEN IT CLOSED IN FEBRUARY, WE RECEIVED SIX RESPONSES IN MARCH.

STAFF BRIEFED THIS COUNCIL ON THE RESPONSES AND RECEIVED DIRECTION TO PROCEED WITH

[01:05:01]

AN EVALUATION.

WE CONTINUED TO DO SO AND AN EVALUATION PANEL OF CITY STAFF AND PARTNERS FROM HAYES COUNTY HEALTH DEPARTMENT AND HAYES CONSOLIDATED INDEPENDENT SCHOOL DISTRICT WAS CONVENED TO REVIEW THE PROPOSALS.

THE EVALUATION PANEL RECOMMENDS AWARDING THE SOLICITATION TO HILL COUNTRY MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES CENTERS.

PART OF THAT, UH, SOLICITATION AND PROPOSAL THAT WE RECEIVED, UM, INCLUDED A YOUTH WELLNESS CENTER WITH A GOAL TO PROVIDE COMPREHENSIVE MENTAL HEALTH AND OUTPATIENT SUBSTANCE USE TREATMENT FOR INDIVIDUALS UNDER THE AGE OF 18 THROUGH MENTAL HEALTH SERVICES, SUBSTANCE USE, TREATMENT SERVICES AND FAMILY SUPPORT.

THE CENTER WOULD BE COMPRISED OF ONE LICENSED THERAPIST, THREE QUALIFIED MENTAL HEALTH PROFESSIONALS, AND ONE ADMINISTRATIVE SUPPORT STAFF POSITION.

THE SERVICES PROVIDED BY THE CENTER WOULD INCLUDE COUNSELING, PSYCHIATRIC EVALUATIONS, AND MEDIC MEDICATION MANAGEMENT, INDIVIDUAL AND GROUP SKILLS TRAINING, ROUTINE CASE MANAGEMENT, MEDICATION TRAINING AND SUPPORT, AND CRISIS ASSESSMENT AND INTERVENTION AND FAMILY PARTNER SUPPORT.

THE SUBSTANCE USE TREATMENT SERVICES WOULD INCLUDE INDIVIDUAL GROUP AND FAMILY COUNSELING AND DRUG EDUCATION, ADOLESCENT SUPPORT, INCLUDING ACTIVITIES AND ENGAGEMENT, MONITORING PROGRESS AND MAKING REFERRALS, COORDINATION WITH DRUG CO COURTS, SCHOOLS AND TRANSPORTATION.

AND WOULD ALSO INCLUDE FAMILY SUPPORT, HOME OR OFFICE VISITS, REFERRALS AND PHONE CONTACTS.

THE NEXT STEPS IF, UH, IF AGREED TONIGHT BY COUNSEL, WE WOULD LOOK AT, UM, NEGOTIATIONS OF A CONTRACT.

THE PROPOSAL CAME IN WITH A FULL PROGRAM BUDGET OF $465,639, WHICH EXCEEDS THE AVAILABLE IDENTIFIED FUNDING, UH, IN THE CURRENT FISCAL YEAR.

SO WE WOULD HAVE A COLLABORATIVE NEGOTIATION WITH PARTNERS FROM HAYES COUNTY HEALTH DEPARTMENT, HAYES CONSOLIDATED INDEPENDENT SCHOOL DISTRICT, AND THE SELECTED FIRM TO DESIGN THE PROGRAM AND CONTRACT TO IDENTIFY ADDITIONAL FUNDING SOURCES AS APPLICABLE NEGOTIATIONS REPRESENTING, UH, KYLE SHOULD BE IDENTIFIED, IF SO DESIRED.

ONCE THE AGREEMENT HAS BEEN REACHED, STAFF WILL BRING THE CONTRACT BACK TO THIS COUNCIL FOR EXECUTION AND AUTHORIZATION.

YOUR OPTIONS TONIGHT INCLUDE APPROVING THE AWARD OF THE INCREASED ACCESS TO MENTAL HEALTH SERVICES FOR RESIDENTS UNDER 18 SOLICITATION TO HILL COUNTRY MEDICAL HEALTH AND DEVELOPMENTAL DISABILITY CENTERS, AND IDENTIFY THE REPRESENTATIVES FROM KYLE TO PARTICIPATE IN THE NEGOTIATIONS OR APPROVE AWARD OF THE CONTRACT TO ANOTHER QUALIFIED OFFER.

OR FINALLY, DO NOT AWARD THE CONTRACT AT ALL.

STAFF RECOMMENDS OPTION ONE, WHICH IS AWARDING TO, UH, HILL COUNTRY MENTAL HEALTH AND DEVELOPMENTAL DISABILITY CENTER AND IDENTIFY REPRESENTATIVES FROM KYLE TO PARTICIPATE IN THE NEGOTIATIONS WITH CITY STAFF.

ALRIGHT, THANK YOU.

DOES ANYBODY HAVE ANY COMMENTS, UH, REGARDING THIS PROPOSAL? COUNCILOR TOBIAS? OKAY.

UM, GLAD WE'RE BRINGING THIS FORWARD, BUT, UH, I JUST DO HAVE QUESTIONS 'CAUSE IT IS THAT TIME OF YEAR BUDGET SEASON'S COMING.

SO THE $465,000, UH, IS IS THE PROPOSED BUDGET THAT YOU'RE ASKING FOR US TO APPROVE? NO, SIR.

I, NO, SIR.

LET ME, LET CLARIFY.

IT'S JUST TO, JUST TO BASICALLY SAY THIS IS WHAT THE OVERALL AMOUNT WOULD BE AND THEN YOU'LL BRING A CONTRACT BACK LATER.

CORRECT.

THAT IS WHAT HILL COUNTRY REQUESTED TO FULLY FUND THIS PROGRAM WAS THE 465,000 FIGURE.

WE HAVE A HUNDRED THOUSAND DOLLARS THAT WAS BUDGETED IN THIS FISCAL YEAR.

YES.

FOR THIS PROGRAM.

REMEMBER THAT.

MM-HMM.

.

SO DURING NEGOTIATIONS WE WOULD HAVE TO COME TO WHAT A, UH, WHAT THE CONTRACT COULD LOOK LIKE WITHIN OUR FUNDING AVAILABILITY.

OKAY.

AND WE WOULD COLLABORATE WITH HAYES COUNTY, ALONG WITH THE DISTRICT TO BE ABLE TO GET TO THIS GOAL OF THE 4 65? THAT'S CORRECT.

OKAY.

OR DETERMINE WHAT SERVICES WOULD OR WOULD NOT BE LAUNCHED THIS YEAR.

OKAY.

THAT'S FINE.

'CAUSE I KNOW THAT WHEN, WHEN WE, I BELIEVE THEY CAME UP HERE AND SPOKE TO US, YOU KNOW, I ASKED THE, THE LADY HERE, IN A PERFECT WORLD, HOW WOULD WE BE ABLE TO HELP OUT? OF COURSE IT'S FUNDING.

AND SO IF IT'S SOMETHING THAT WE'RE GOING TO HELP WITH, IF WE DO APPROVE WITH THIS PASS THROUGH, UH, WE BRING A, A CONTRACT BACK THAT WE COULD MAYBE LOOK AT NOT JUST DOING ONE YEAR, MAYBE JUST DOING THREE YEARS OR SOMETHING LIKE THAT AND HAVE IT RECURRING IN OUR BUDGET, AND THEN CONTINUE TO HAVE THE COUNTY AND THE DISTRICT, UH, COMBINED TOGETHER.

'CAUSE I COULD SEE THIS NUMBER GOING UP BECAUSE THE SERVICES ARE NEEDED.

I'M NOT, I'M NOT DEBATING THAT.

IT'S JUST I WANT TO BE ABLE TO MAKE SURE THAT WE HAVE THE NUMBER BECAUSE IF WE NEED TO INCREASE IT, UM, THEN AT LEAST WE HAVE SOMETHING

[01:10:01]

TO WHERE WE CAN HAVE A STEPPING STONE MOVING FORWARD ON THAT.

SO YOU'RE ABSOLUTELY CORRECT.

AND THAT WOULD BE AT THE WILL AND DESIRE OF THE COUNCIL? YEAH, WE CAN TALK ABOUT THAT LIKE EVERY BUDGET SEASON WHEN THOSE SPECIFIC ITEMS COME UP.

AND I BELIEVE, UH, COUNCIL MEMBER BEAR ER'S REALLY INVOLVED IN THE MENTAL HEALTH, UH, INITIATIVE.

SO I'M SURE HE CAN GIVE SOME FEEDBACK ON THAT.

UH, IF I COULD JUST INTERJECT WITH ONE, UH, NOTE, UH, AROUND FUNDING IS, I'VE IDENTIFIED FOUR GRANTS THAT WE CAN APPLY FOR, UH, TWO, ONE WITH ST.

DAVID'S, ONE WITH SETON, ONE WITH THE, THE STATE HEALTH DEPARTMENT.

UH, AND THEN ANOTHER WITHIN THE, THE STATE AS WELL.

UH, BUT IN ORDER TO MOVE FORWARD WITH TRYING TO IDENTIFY THAT FUNDING, WE HAVE TO MOVE FORWARD WITH TRYING TO NEGOTIATE WHAT THE PROGRAM WOULD LOOK LIKE THROUGH THE CONTRACT.

SURE.

EXACTLY.

AND IF WE COULD USE SOME OF THAT GRANT MONEY, WE CAN ALSO COUNTER AS WELL.

SO SURE.

EVEN WHAT I'M SAYING IS THAT IF THIS IS A JUST A, A JUST A BALLPARK FIGURE, YOU NEVER KNOW, WE MAY BE ABLE TO APPLY THOSE GRANTS AND THEN ALSO COLLABORATE AND GET ADDITIONAL FUNDING TO WHERE THIS CAN ACTUALLY INCREASE AND WE CAN SERVE MORE PEOPLE.

THAT'S THE OVERALL GOAL THAT I'M LOOKING, LOOKING AT.

QUESTION COUNCIL HARRIS.

SO, UH, TWO QUESTIONS.

ONE, DO WE HAVE A FEELING FOR WHERE THIS WOULD BE LOCATED? WE DON'T AT THIS TIME BECAUSE WE'VE NOT STARTED THOSE NEGOTIATIONS.

OKAY.

UM, WOULD THE PROVIDER BE EXPECTED TO PROVIDE THOSE? THE PLACE THE PROVIDER IS WILLING TO PARTNER BASED ON THE PROPOSAL THEY SUBMITTED? UM, BUT WE'VE NOT ISOLATED IT DOWN TO ONE GEOGRAPHIC AREA.

OKAY.

THERE ARE MANY IDEAS THAT HAVE BEEN DISCUSSED, BUT NOTHING.

OKAY.

SO I, COUNCIL MEMBER HARRIS, I'M, I DIDN'T MEAN TO INTERRUPT YOU, BUT CAN ANSWER YOUR QUESTION.

I DID WANNA MENTION THAT THE SCHOOL DISTRICT HAS INDICATED THEY MAY HAVE A FACILITY THAT WE COULD USE FOR THE PROGRAM.

AND SO PART OF THIS DISCUSSION WITH THE PROVIDER WOULD BE TO DISCUSS WHAT DO THEY NEED? DOES THIS FACILITY WORK WHERE, YOU KNOW, DOES IT HAVE ALL THE, THE, UM, AMENITIES THAT THEY NEED TO MAKE IT WORK? BUT MM-HMM, , POTENTIALLY THE SCHOOL DISTRICT WOULD RATHER, INSTEAD OF A CASH CONTRIBUTION, THEY MAY, UH, ALLOW, UH, THIS PROGRAM TO USE ONE OF THEIR FACILITIES.

SO THAT'S ONE OF THE THINGS WE'VE GOT TO FINALIZE.

BUT THAT HAS BEEN DISCUSSED AND I CONFIRMED TODAY WITH THE DISTRICT THAT, OR WITH THE DISTRICT REPRESENTATIVE, THAT THERE IS INTEREST IN DOING THAT.

OKAY.

GREAT.

THANK YOU.

SO THE OTHER QUESTION I HAVE IS, UM, IS MHDD PARTICIPATING IN ANY PERCENTAGE OF THE COST OF THIS PARTICULAR PROJECT? THEY ARE THE STATE DESIGNATED MENTAL HEALTH PROVIDER AND RECEIVE A LOT OF MONEY FROM THE STATE FOR SERVICES TO PEOPLE, UM, THAT THEY WILL BE SERVING .

SO IT'S, IT'S LIKE DOUBLE DIPPING.

I SEE THE LOGIC THERE.

I HADN'T THOUGHT ABOUT THAT UNTIL RIGHT NOW, BUT THAT'S OBVIOUSLY SOMETHING THAT WOULD BE DISCUSSED IN ANY SORT OF NEGOTIATION.

YEAH, I, I WOULD THINK THAT THEY SHOULD PARTICIPATE IN THE COST OF THE SERVICES.

I THINK THAT'S, I THINK WE'RE OFFERING THEM SERVICES THAT THEY SHOULD BE PROVIDING, WHICH THEY DON'T HAVE THE FUNDS.

SO WE KNOW THE MENTAL HEALTH FUNDING IN THE STATE OF TEXAS IS ABYSMAL.

JUST FOR CONTEXT.

THEY DO, THEY'RE THE ONLY MENTAL HEALTH CLINIC IN THE CITY OF KYLE.

AND THEY'RE MAXED OUT AT CAPACITY? YES.

AS AS IT'S CURRENTLY, AS IT CURRENTLY SITS.

THE, THE STATE IS JUST NOT FUNDING.

WELL, PLEASE, MY NAME IS ANTHONY WINN.

I'M THE DIRECTOR OF CLINICAL OPERATIONS FOR HILL COUNTRY, HDD CENTERS.

AND I'D LIKE TO SPEAK TO THAT POINT.

UM, SO PART OF THIS PROPOSAL WOULD INCLUDE ALSO PROVIDING PSYCHIATRIC MEDICATION MANAGEMENT SERVICES, UH, WHICH IS SOMETHING THAT WOULD NOT NECESSARILY BE FUNDED THROUGH THIS CONTRACT.

THAT WOULD BE SOMETHING THAT WE WOULD BE, UH, DOING WITH OUR EXISTING NETWORK OF PSYCHIATRIC PROVIDERS.

SO IT, I WONDER IF IT WOULD BE POSSIBLE TO, TO INCLUDE IN THE CONTRACT THE SUPPORT SERVICES THAT ARE COSTLY PSYCHIATRIC CARE AND MEDICATIONS ARE COSTLY, WHICH ADD TO THE ACTUAL COST OF THAT PROJECT AND THAT THAT MIGHT SATISFY MAYBE A PROGRAM MATCH OR PARTICIPATION FROM MHDD? ABSOLUTELY.

YES MA'AM.

MAYOR .

OKAY.

LEMME START OFF BY SAYING THAT MENTAL HEALTH IS IMPORTANT TO ME.

IT'S REALLY, REALLY IMPORTANT TO ME.

I THINK IT'S SOMETHING THAT, UH, YOU KNOW, AS A STATE WE'VE DONE A POOR JOB OF, OF DEFINITELY FUNDING, YOU KNOW.

UH, BUT WITH THAT BEING SAID, I'VE GOTTA LOOK AT EVERY ASPECT OF WHAT'S BEFORE ME HERE AND WHAT I, WHAT MY QUESTION IS, ARE WE TRYING TO START OUR OWN, UH, HEALTH DEPARTMENT? 'CAUSE THAT'S WHAT IT KIND OF FEELS LIKE, THAT WE'RE TRYING TO START OUR OWN HEALTH DEPARTMENT HERE IN THE CITY OF KYLE.

AND, UH, YOU KNOW, I I, I'VE GOT A LOT OF WHAT IFS IN HERE WHEN WE, IF WE'RE LOOKING TO THE SCHOOL DISTRICT FOR SPACE, THEY HAVE ANY,

[01:15:01]

THEY DON'T HAVE ANY SPACE.

I MEAN, THEY'RE MAX OUT RIGHT NOW, SO PLEASE, I, I, I GAVE YOU A CHANCE, PLEASE.

UM, WE, THEY HAVE NO SPACE RIGHT NOW.

WE, UM, IF WE'RE LOOKING AT PARTNERSHIP WITH THE COUNTY, I KNOW THE COUNTY IS, UH, DOING THEIR OWN, UH, HAYES COUNTY, UH, HERE IN, UH, WHAT DO YOU CALL IT, 2024, THE SPRING OF 2024.

THEY STARTED THEIR BEHAVIOR HEALTH PROGRAM, WHICH, UH, OUTLINES ASSESSMENTS AND SURVEILLANCE, COLLECTING DATA TO UNDERSTAND COMMUNITY NEEDS, IDENTIFYING HIGH RISK POPULATIONS, REDUCING STIGMA THROUGH WORKSHOPS AND OUTREACH, PROMOTING UNDERSTANDING OF MENTAL HEALTH DISORDERS.

UH, OBJECTIVE THREE WAS PREVENTING PROGRAMS TARGETING RISK FACTORS LIKE SUBSTANCE ABUSE, UNHEALTHY LIVING LIFESTYLES, UH, TREATMENT FOR WAS REFERRAL SERVICES, ACCESS TO COUNSELING, THERAPY, MEDICAL MANAGEMENT.

THIS IS SOMETHING THAT THEY'RE REALLY WORKING ON.

UH, COMMUNITY SUPPORT, HOUSING ASSISTANCE, EMPLOYMENT PROGRAMS, SUPPORT GROUPS, COLLABORATION, COORDINATION, PARTNERSHIPS, HEALTHCARE SCHOOLS, SOCIAL SERVICES.

AND THEY'RE ALSO LOOKING AT CRISIS, UH, RESPONSE AND DISASTER.

PARENTS WORKING WITH YOUNG PEOPLE.

BUT THEY'VE ALSO STARTED WHAT'S CALLED, UH, HOLD ON, LEMME GET HERE TO THE, UM, HEALTHY HAYES CO COALITION, WHICH I BELIEVE THAT YOU'RE ON THE BOARD FOR, IS THAT CORRECT? SO, UH, THE HEALTHY HAYES COALITIONS, HEALTHY HAYES COALITIONS IS A COLLABORATION OF STAKEHOLDERS, PRACTITIONERS, EDUCATORS, PROVIDERS, COMMUNITY MEMBERS WITHIN THE COMMUNITY THAT ADDRESS SIX FOCUS AREAS.

MENTAL HEALTH, IMMUNIZATIONS, SEXUAL TRANSMISSION, INFECTION, SOCIAL SERVICES, HEALTH INDICATORS, AND DEVELOP STRATEGIES TO INTERVENE, UH, UTILIZE COLLECTIVE RESOURCES, EVIDENCE-BASED PRACTICES, IMPROVE HEALTH OUTCOMES FOR OVER WELL OVERALL WELLBEING FOR RESIDENTS OF HAYES COUNTY.

SO THIS IS A COUNTY LED EFFORT.

SO THIS IS GONNA BE SOMETHING THAT THE ENTIRE COUNTY IS WORKING ON, WHICH WILL BE PARTNERING WITH OTHER MUNICIPALITIES.

UH, I DID HAVE A PHONE CALL TODAY WITH OUR HEALTH DE, UH, COUNTY HEALTH DEPARTMENT, AND THEY KIND OF, UM, DIDN'T SHOW GREAT INTEREST 'CAUSE THIS IS NOT SOMETHING THE COUNTY DOES IS PARTICIPATE WITH ONE, JUST ONE MUNICIPALITY.

THEY PARTICIPATE FOR THE ENTIRE COUNTY.

THEY'RE WORKING FOR THE ENTIRE COUNTY.

SO WHAT THEY'RE, UH, WHAT THEY'RE ASKING IS, UH, MAYBE A PARTNERSHIP WITH THEM.

UH, THEY ARE ON THE BOARD IN THE COMMITTEE, BUT THEY FELT LIKE THIS WAS A DIFFERENT PATH WITH THEM, WHAT THEY ENVISIONED.

UM, SO MY PROBLEM IS WITH THIS, IS THAT WE DON'T HAVE A STAFF FOR THIS.

WE DON'T HAVE PROFESSIONALS THAT EVEN ADDRESS THIS ON STAFF HERE WITH THE CITY.

SO, UH, WHY, WHY ARE WE NOT PARTNERING WITH THE COUNTY WHO HAS A MENTAL HEALTH PROFESSIONAL WHO IS WORKING IN THIS? I'M, I'M SORRY, I'M STILL TALKING.

PLEASE WAIT.

OKAY.

AND, UM, THAT I'M, I'M JUST FEEL LIKE WE'RE LOOKING AT THE STAFF THAT THEY'RE LOOKING AT HERE AS A PRETTY LARGE STAFF.

AND ARE WE GONNA ABSORB THAT IN OUR BUDGET IF WE HAVE NO OTHER PARTNERS? UH, WE'VE GOT A HUNDRED THOUSAND RIGHT NOW, AND YOU MIGHT HAVE SOME, UH, FUNDING AS WELL, BUT IS THAT GONNA BE YEARLY OR IS IT THE CITY GONNA HAVE TO FUND THIS? AND HONESTLY, IT KIND OF FEELS LIKE WE'RE STARTING OUR OWN HEALTH DEPARTMENT AND THAT'S SOMETHING I DON'T THINK THAT WE SHOULD BE DOING AS A CITY.

THOSE ARE MY COMMENTS.

MAY I OKAY.

PERMISSION.

YEAH, BECAUSE YOU STOOD UP FIRST.

SO, UM, BUT JUST, UH, I'D LIKE TO ADDRESS, UH, TO REITERATE WHAT I SAID JUST BEFORE YOU SPOKE.

I, I SPOKE WITH THE SCHOOL DISTRICT TODAY AND THEY IDENTIFIED A VERY SPECIFIC SCHOOL WITHIN THE CITY OF KYLE TODAY THAT THEY HAVE AVAILABLE FOR US TO USE.

WE JUST HAVE TO ENGAGE IN THOSE CONVERSATIONS WITH THEM.

SO WHAT YOU JUST STATED IS INCORRECT.

AND I TOLD YOU THIS LAST NIGHT WHEN WE TALKED AND YOU STILL CHOSE TO SAY SOMETHING THAT'S NOT CORRECT.

SO, NUMBER TWO, IF THE COUNTY WAS READY TO START SERVING THE RESIDENTS OF THE CITY OF KYLE, WHY HAVEN'T THEY STARTED SERVING THE RESIDENTS OF THE CITY OF KYLE? AND AS YOU STATED, I AM ON THAT BOARD AND I AM STILL PUSHING FORWARD FOR SOMETHING THAT I BELIEVE TO BE VERY IMPORTANT AND SOMETHING WE HAVE TAKEN MULTIPLE VOTES ON ALREADY.

UH, WHICH TELLS ME THAT YOU ALL THINK THAT IT'S IMPORTANT AS WELL.

UM, SO I'M, I'M STRUGGLING TO UNDERSTAND WHAT THE HESITATION IS WITH US, UH, FULFILLING THE BACK END OF THE VOTE THAT WE TOOK TO ISSUE AN RFP TO IDENTIFY A PROVIDER TO POTENTIALLY OPERATE A PROGRAM WITHIN OUR CITY.

THIS IS THE BACK HALF, OTHERWISE, WHAT WAS THE, WHAT WAS THE PURPOSE? WHY DID THAT SUDDENLY BECOME LESS IMPORTANT TO YOU OVER THE COURSE OF THE LAST TWO MONTHS? WHY DON'T, WHY DON'T WE HAVE STAFF JUMP OR SOMEONE JUMP IN HERE? JUST THANK YOU.

KEEP WITH THE INFORMATION.

THANK YOU.

HI, MY NAME IS MICHELLE ZAMAR.

I'M THE CLINIC DIRECTOR FOR THE KYLE MENTAL HEALTH CLINIC WITH HILL COUNTRY, MHDD CENTERS.

AND I JUST WANTED TO SPEAK TO THE PIECE ABOUT, UM, LIKE THE, THE MUNICIPAL FOCUS VERSUS

[01:20:01]

A COUNTY FOCUS.

I AM THE CO-CHAIR OF THE HEALTHY HAYES COALITION YOUTH MENTAL HEALTH WORK GROUP.

AND, UM, I CAN SAY, YOU KNOW, I HELPED WRITE THIS PROPOSAL SO I CAN SAY THAT THE PROPOSAL IS INCLUSIVE OF ALL COLLABORATIONS, ANY AND ALL COUNTY LEVEL, WHEREVER, UM, WHOEVER WANTS TO JOIN IN ON THIS EFFORT 'CAUSE IT IS SO IMPORTANT, WE WELCOME THAT.

AND, UM, SO THIS WOULD NOT BE TO THE EXCLUSION OF ANYTHING THAT THE COUNTY WANTS TO GET OFF THE GROUND.

THIS WOULD BE IN ADDITION TO THAT.

AND, UM, THERE WAS ANOTHER POINT THAT I HAD THAT JUST ESCAPED MY MIND, BUT I'M SURE IT'LL COME TO ME LATER.

THAT'S ALL.

COUNCIL MEMBER PARSLEY.

I DO HAVE A QUESTION.

SO ON THE PRESENTATION I'M READING THAT YOU WILL BE, THAT WHAT IT HAS ESTIMATED TO BE THE FUNDING NECESSARY.

OH, I JUST TOOK IT OFF.

IT WAS 465,000 FOR THE CURRENT FISCAL YEAR THAT THAT MEANS RIGHT NOW.

RIGHT.

SO WHAT ARE WE ESTIMATING FOR THE NEXT ONE? WE ASKED, UM, DURING THE, UH, SOLICITATION PROCESS TO SUBMIT FOR THIS YEAR AND WHAT IT WOULD TAKE FOR THOSE INTERESTED TO PARTICIPATE TO FUND THE PROGRAM.

AND SO THAT'S WHERE THE 4 65 COMES FROM.

AND SO THAT'S WHAT HILL COUNTRY SUBMITTED.

ANY YEARS MOVING FORWARD, WE HAVE NOT ENGAGED WITH, BECAUSE WE HAVE NOT STARTED THOSE CONTRACT NEGOTIATIONS OR EXECUTED A CONTRACT WITH THEM.

NOW, IS THERE ANY KIND OF BALLPARK YOU CAN GIVE US? LIKE, LET'S SAY THAT THE COUNTY DECIDES TO NOT ENGAGE WITH US AND THE SCHOOL DISTRICT DECIDES TO NOT FORM A PART OF THIS.

AND WHAT WE WOULD HATE IS TO START THE PROGRAM AND THEN TURNS OUT, BEAR, CAN YOU PLEASE PUT THE HAND DOWN BECAUSE IT'S RAM ME CRAZY THAT WHAT I WANNA KNOW IS, LET'S SAY NOBODY WANTS TO PARTNER WITH US, HOW MUCH WILL WE NEED TO ESTIMATE FOR THE NEXT FISCAL YEAR FOR THE CITY TO FUND IT ALL IF WE HAVE TO DO THAT? BECAUSE WE WILL HATE TO START SOMETHING AND THEN THERE IS NO FUNDING FOR NEXT YEAR IDENTIFIED.

AGREED, AGREED.

AND I COMPLETELY UNDERSTAND THE QUESTION AND THE REQUEST.

I JUST DON'T HAVE THAT NUMBER TONIGHT, BUT I CAN GET THAT FOR YOU, COUNCILMAN.

SO IF WE WERE TO, UM, GO AHEAD BRIAN.

NO COUNCIL MEMBER PARSLEY.

I WAS, I WAS JUST GOING TO ADD, AND I THINK PERHAPS BACK TO COUNCIL MEMBER TOBIAS'S COMMENT AS WELL.

WE ARE GOING TO GO FOR A CONTRACT NEGOTIATION FOR THE FUNDS THAT WE HAVE, THE A HUNDRED THOUSAND DOLLARS AND WE WOULD BRING SOMETHING BACK TO YOU, WHAT WE CAN DO AND WHAT FACILITY, UH, POTENTIALLY THE SCHOOL DISTRICT HAS OFFERED, UH, WITH A HUNDRED TO THOUSAND DOLLARS OF FUNDING, WHAT THAT WOULD LOOK LIKE.

AND THEN WHAT, WHAT I'D ALSO LIKE TO PROVIDE YOU WITH IS A COUPLE OF OPTIONS TO PROVIDE ADDITIONAL SERVICES AND POTENTIAL FUNDING OPPORTUNITIES FOR DOING THAT.

PERHAPS THEY MAY BE GRANTS, PERHAPS THEY MAY BE CONTRIBUTIONS FROM SOME OF THE OTHER PARTNERS.

UM, I CAN'T SPEAK TO ALL THOSE THINGS RIGHT NOW, BUT TO GIVE YOU, UH, OPPORTUNITIES, AND IT COULD BE THE COUNCIL WOULD WANT TO PROVIDE MORE FUNDING TOO, MORE THAN THE A HUNDRED THOUSAND DEPENDING ON THE SERVICES THAT'S OFFERED.

IT'S A PILOT PROGRAM.

IT'S A NEW PROGRAM, I THINK, FOR ALL OF US.

SO WE DON'T QUITE KNOW EXACTLY WHAT THAT'S GONNA LOOK LIKE.

BUT THIS IS ESSENTIALLY PICKING THE, THE COMPANY, UH, THE NON NONPROFIT THAT WE WANNA WORK WITH AND TO TRY TO COME BACK WITH YOU, UH, WITH A PLAN.

UH, THIS DOES NOT OBLIGATE YOU IN ANY WAY TO ACCEPT THAT PLAN AND APPROVE THAT CONTRACT.

YOU WOULD HAVE A CHANCE TO LOOK AT THAT, DISCUSS THAT AND, AND PROCEED, UH, HOW, HOW YOU WISHED WITH IT.

BUT THAT'S KIND OF HOW WE HAVE BEEN THINKING ABOUT IT.

UM, CERTAINLY IF THAT'S NOT THE DIRECTION YOU WANT US TO GO BACK AND, AND WORK WITH THE COUNTY INSTEAD, THEN THAT'S A DIFFERENT PATH.

BUT WE'VE BEEN TRYING TO MARCH DOWN AND UNDERSTAND HOW TO SPEND THAT A HUNDRED THOUSAND DOLLARS THE MOST RESPONSIBLE WAY WE CAN TO GET A PARTNERSHIP WHERE WE COULD DO THAT.

AND I, I REALLY THINK FOR US TO BE EFFECTIVE, WE HAVE TO HAVE ALL THOSE ENTITIES WORKING TOGETHER.

AND IT'S, UH, THE RESEARCH WE'VE DONE IS THERE IS A GAP IN THE SYSTEM OF SOME OF THE YOUTH AT, AT THOSE AGES.

SO THAT'S, THAT'S THE INTENT.

HOPEFULLY THAT HELPS PROVIDE A LITTLE BIT OF CONTEXT.

BUT WE WILL GIVE YOU AN OPTION FOR THE A HUNDRED THOUSAND DOLLARS IN FUNDING THAT YOU PROVIDED US, AND THEN GIVE YOU A CHANCE TO DECIDE IF YOU WANT TO GO MORE THAN THAT.

SO THE RECOMMENDATION SAYS, APPROVE THE AWARD OF THE INCREASED ACCESS TO MENTAL HEALTH SERVICES FOR RESIDENTS UNDER 18.

UH, OKAY.

SO FOR US TO PARTICIPATE IN THE NEGOTIATION.

SO RIGHT NOW, AT THIS MOMENT, IF WE WERE TO GO WITH OPTION ONE, IS THAT GOING TO PUT US IN ANY SITUATION THAT WE WILL HAVE TO PAY FOR THE FULL AMOUNT FOR THE CURRENT FISCAL YEAR? NO.

COUNCIL MEMBER.

OKAY, THEN I WOULD LIKE TO MAKE A MOTION TO APPROVE ITEM 14.

SECOND RIGHT.

MOTION BY COUNCIL MEMBER PARSLEY, SECONDED BY COUNCIL MEMBER HARRIS, THAT WE APPROVE AGENDA ITEM NUMBER 14.

IS THERE A DISCUSSION ON THE MOTION? WE DO NEED TO ADD SOMEONE TO THE, UH, COMMITTEE.

WHAT THE NEGOTIATING COMMITTEE, WHAT, WHAT WAS THE QUESTION WE'RE SUPPOSED TO DO IF THE COUNCIL SO DESIRES TO ADD, UM, UM, A REPRESENTATIVE TO THE NEGOTIATION COMMITTEE WITH CITY STAFF.

THAT WILL BE AT THE TABLE.

OKAY.

DISCUSSION THERE, MAYOR PROTO.

SO TO ADD TO THIS,

[01:25:01]

UM, I WANNA KNOW WHAT THE, UH, PARAMETER'S GONNA BE, THE, UH, DISTANCE THAT WE'RE GONNA COVER.

WHAT SCHOOLS ARE WE COVERING? ARE WE JUST COVERING KYLE SCHOOLS? ARE WE DOING THE ENTIRE HAYES CISD DISTRICT? UH, THE OTHER THING IS THAT I WANNA KNOW WHAT, WHAT WAS THE CONVERSATION BETWEEN DR. WRIGHT OR THE, UH, BOARD OF TRUSTEES? 'CAUSE IN ACQUIRING SPACE, THAT'S THE PROCESS YOU HAVE TO FOLLOW.

TALKING TO ANYBODY ELSE IS MUTE.

SO WHAT WAS YOUR CONVERSATION WITH, UH, OUR SUPERINTENDENT? I'LL LET BRIAN ANSWER THAT QUESTION.

YEAH, I, I'VE NOT SPOKEN TO DR. WRIGHT DIRECTLY.

WE DID REACH OUT TO, UH, THE SCHOOL DISTRICT AT THE BEGINNING OF THIS PROCESS AND ASKED FOR A REPRESENTATIVE FROM HIS OFFICE TO SERVE WITH US ON THIS EVALUATION PANEL.

THEY'VE IDENTIFIED SPACE, I BELIEVE, OVER BY HAYES HIGH SCHOOL.

THAT'S NOT CURRENTLY BEING USED.

AND I DON'T, UH, MAYOR PRO TIM.

I DON'T KNOW THE, THE DIMENSIONS, HOW BIG THE SPACE IS.

IT'S NOT AN INCREDIBLY LARGE SPACE, BUT THEY BELIEVE THEY DID HAVE SOME SPACE AVAILABLE.

WOULD NOT REQUI REQUIRE THEM TO ACQUIRE NEW LAND OR BUILD A BUILDING, BUT SPACE THAT'S CURRENTLY AVAILABLE.

UH, WE CAN CERTAINLY GET YOU THOSE DETAILS.

BUT, UM, THAT'S, THAT'S WHAT'S BEEN INDICATED TO ME IS THAT THEY DO HAVE SOME ROOM THAT COULD BE USED AND REPURPOSED.

I, I, I JUST DON'T HAVE A GOOD FEELING ABOUT THIS.

IT, I, I KIND OF FEEL LIKE WE'RE JUMPING INTO THIS REALLY QUICKLY.

I MEAN, WE'RE, WE'RE WORKING ON THIS REALLY, REALLY FAST.

AND LOOK, HONESTLY, I DON'T WANT A PROGRAM THAT WE'RE GONNA IMPLEMENT THAT'S GONNA FAIL.

'CAUSE MENTAL HEALTH IS IMPORTANT TO ME.

I THINK THAT WE NEED TO PUT A, WE NEED TO REALLY DO OUR DUE DILIGENCE.

I JUST DON'T FEEL, WE BELIEVE THAT WE HAVE A STAFF THAT HAS ANYONE EXPERIENCE TO DO SOMETHING LIKE THIS.

AND I'M WORRIED THAT WE'RE GONNA HAVE TO HIRE STAFF TO DO THIS.

A LOT OF STAFF.

I, I DON'T, I I MEAN, I'M LOOKING AT WHAT Y'ALL ARE PROPOSING HERE STAFF WISE.

AND I THINK IT'S GONNA BE A LOT MORE STAFF THAN WHAT Y'ALL ARE LISTING HERE.

IT JUST SEEMS, SEEMS LIKE WE'RE GONNA START OUR OWN HEALTH DEPARTMENT.

AND THAT'S KIND OF WHAT'S WORRYING ME.

BUT THE OTHER THING IS, I DON'T WANT IT TO FAIL.

I MEAN, I WANT TO PUT, I WANT TO IMPLEMENT SOMETHING THAT'S GONNA BE SUSTAINING AND LAST AND ACTUALLY MAKE A DIFFERENCE.

I DON'T WANT, I KNOW IT'S A PILOT PROGRAM, BUT IF SOMETHING LASTS A YEAR, THEN WE'VE, WE'VE MISSED OUT ON AN OPPORTUNITY.

THAT'S KIND OF WHAT I'M WORRIED ABOUT.

I REALLY, WHAT I'M WORRIED ABOUT IS THAT WE DON'T, WE DON'T HAVE STAFF THAT COULD REALLY WORK ON THIS.

AND THAT'S WHAT SCARES ME A LITTLE BIT.

UH, OKAY.

IN THE PRESENTATION, THE STA THE SERVICES THAT ARE LISTED WOULD NOT BE PERFORMED BY CITY STAFF.

UM, EVEN DOING A CONTRACT, I MEAN, WHO DO WE HAVE THAT'S A PROFESSIONAL THAT CAN WE HAVE A COMMITTEE? WE HAVE A COMMITTEE.

THE COMMITTEE THAT, THAT WAS OUR, THEY'RE NOT ON CITY COUNCIL.

THEY'RE, THE COMMITTEE WASN'T ASKED TO BE HERE.

NO, I WOULD'VE TO HAVE HAD HIM HERE TO ASK QUESTIONS.

AND IF, IF YOUR, IF YOUR POINT ABOUT NOT WANTING SOMETHING TO FAIL, I AM RIGHT THERE WITH YOU.

THIS IS TOO IMPORTANT.

BUT AS I'VE SAID, I'M GONNA SAY THE SAME THING I'VE SAID MULTIPLE TIMES ABOUT O OTHER ISSUES THAT, UH, LET'S DO NOTHING AS A RESULT, THEN LET'S DO NOTHING AS A RESULT OF, OF BEING AFRAID TO FAIL.

LIKE WE, AND I DON'T THINK ANYONE'S EVER ACCUSED GOVERNMENT OF MOVING TOO FAST.

ALL RIGHT.

SO WE'RE GONNA GET OUR, UH, OPPORTUNITIES TO, UH, DEAL WITH THIS.

SO I DON'T KNOW THAT I'M GONNA BE ABLE TO GET ANYONE ON THE BOARD TO THE INTERVIEW PANEL.

SO WE'RE EITHER GONNA MOVE IT FORWARD AS IS OR YOU, I MEAN, DO WE WANT TO, WE WANNA TRY TO ADD WE'RE COULD ADD A STAFF MEMBER.

IT'S ALREADY STAFF.

WELL THEN WE'RE GOOD CUSTOMER.

PARTIALLY, NO, I DON'T HAVE, SORRY, I, I DON'T KNOW IF MICHAEL WAS ABLE TO SAY.

SO THE ONLY THING THAT I WOULD LIKE TO SEE WHEN COMES BACK, WHEN IT COMES BACK IS THE PROJECTION FOR THE NEXT FISCAL YEAR.

GOT IT.

AND TO BE CLEAR, YOU WANT THIS TO BE A STAFF PANEL, A A STAFF GROUP LEADING THE NEGOTIATIONS FROM THE CITY WITH OTHER STAFF, FROM BOTH THE SCHOOL DISTRICT AND, UH, COLLABORATING FULLY WITH THE HAYES COUNTY HEALTH DEPARTMENT, WHO HAS PROFESSIONALS THAT DEAL WITH THIS.

SO I WANNA MAKE SURE THAT WE DO THIS RIGHT.

I DON'T WANT IT TO FAIL.

YES, SIR.

WE, WE'VE HAD A REPRESENTATIVE FROM THE HEALTH DEPARTMENT OF, UH, HAYES COUNTY AS WELL.

SO THAT WOULD BE THE GROUP THAT WOULD NEGOTIATE THE CONTRACT.

THAT'S CORRECT.

RIGHT.

ANY FURTHER DISCUSSION? I THINK THAT'D BE A FAIR CHOICE.

THAT WAY IF LET'S SAY WE APPOINT A COUNCIL MEMBER TO THAT, THERE COULD BE THAT, UH, CONFLICT OF INTEREST IF IT EVER COMES DOWN TO IT, EVEN THOUGH THAT OUR HEART IS IN THE RIGHT PLACE.

UM, IF IT MEANS THAT WE GET STAFF.

'CAUSE I KNOW YOU GUYS ARE EXPERT ON IT, AND THEN YOU JUST, WE DON'T HAVE GO FROM THERE.

NO, AS FAR AS THE, LIKE ANY KIND OF CONTRACT AS FAR AS LIKE, NUMBER, BRINGING THE NUMBERS FORWARD.

BUT I UNDERSTAND YOUR CONCERN.

UH, MAYOR PRO TIMM.

THANK YOU.

YOU KNOW, BECAUSE WHO ARE WE TALKING TO WITH THE SCHOOL DISTRICT? IS IT THE DISTRICT? HAVE WE PROPOSED THIS TO THE, TO THE SCHOOL BOARD AS A WHOLE? OR ARE WE TALKING TO INDIVIDUALS SAYING, YEAH, WE CAN DO THIS, OR SOMEONE FROM THE COUNTY.

BUT I THINK GOING FORWARD, WE'LL, WE'LL JUST, UH, AGAIN, THIS IS NEW.

WE'LL JUST, WE'LL JUST GO FROM THERE.

MOTIONS ON THE TABLE.

ALRIGHT.

ANY FURTHER DISCUSSION? WELL, I MEAN, I, I WOULD LIKE TO BE, I DON'T WANNA BE PART OF THE NEGOTIATIONS OF A CONTRACT, BUT I WOULD LIKE TO GO OUT AND REQUEST

[01:30:01]

GRANT FUNDING.

NO, WE DO THAT AS A COUNCIL THOUGH.

AND, AND A COUNCIL DOESN'T, STAFF ISN'T GONNA GO MEET WITH, YOU'RE TRYING TO TAKE SOMETHING AWAY FROM ME, ROBERT, YOU'RE TRYING TO PUNISH ME RIGHT NOW FOR REASONS I DON'T QUITE UNDERSTAND.

AND THE TALKING POINTS YOU'RE USING ARE PARROTING WHAT OTHER PEOPLE HAVE SAID THAT I'VE HEARD.

SO, LIKE, I, I'M JUST VERY CONFUSED AS TO HOW THIS UNRAVELED SO QUICKLY FOR YOU.

I'M NOT TRYING TO TAKE ANYTHING AWAY FROM ANYBODY.

I WANT THIS PROGRAM TO SUCCEED.

I WANNA MAKE SURE THAT WE HAVE TRANSPARENCY AND CLARITY ON THIS AND THAT WE'RE MOVING FORWARD.

BUT I WANT PROFESSIONALS WORKING ON THIS.

WHY WOULD WE NOT WANT TRANSPARENCY AND CLARITY? WE'RE, WE'RE NOT ADDING TO THE CONVERSATION ROLE DOES THAT, I I'M GONNA, I'M GONNA CALL THE QUESTION.

ANY OF US EVER NOT WANT THAT? ALL RIGHT, HERE WE GO.

WE'RE GOING TO, UM, UH, I'M JUST GONNA SAY ALL THOSE IN FAVOR SAY AYE.

AYE.

AYE.

ALL THE OPPOSED NA.

ALRIGHT.

MOTION CARRIES FIVE TO ONE.

WE'RE GONNA TAKE A BREAK.

WE'LL RECONVENE AT, UH, 8 47, 5, 8 MINUTES.

THANK YOU.

THANK YOU.

NUMBER 15,

[15) Consider approval of a resolution finding public convenience and necessity and authorizing the use of eminent domain to condemn, if necessary, from a 115.708 acre tract owned by Dennis L. Miller, a 0.36 acre water line easement and a 0.44 acre temporary construction easement (both as described in Exhibits 4 and 5) from that certain tract conveyed to Leo A. Miller and recorded at Volume 209, Page 227 of the deed records of Hays County, Texas, for the public use and purpose of construction of a water line.]

CONSIDER APPROVAL OF A RESOLUTION FINDING PUBLIC CONVENIENCE AND NECESSITY AND AUTHORIZING THE USE OF IMMINENT DOMAIN, UH, TO CONDEMN IF NECESSARY FROM, UH, FROM A 115.708 ACRE TRACT, OWNED BY DENNIS L. MILLER.

UH, 0.36 ACRE WATERLINE EASEMENT, AND A 0.44 ACRE TEMPORARY CONSTRUCTION EASEMENT, BOTH AS DESCRIBED IN EXHIBITS FOUR AND FIVE FROM THAT CERTAIN TRACT CONVEYED TO LEO A MILLER AND RECORDED AT VOL, UH, VOLUME 2 0 9, PAGE 2 27 OF THE DEED OF RECORDS OF HAYES COUNTY, TEXAS FOR THE PUBLIC USE AND PURPOSE OF CONSTRUCTION OF A WATERLINE.

MS. MITE.

GOOD EVENING, MAYOR AND COUNSEL.

AMBER MITE, ASSISTANT CITY MANAGER FOR THE RECORD.

WE'RE GETTING SOME TECHNOLOGY GOING UP HERE.

UM, NEXT SLIDE PLEASE.

SO, A LITTLE BIT OF BACKGROUND ON THE PROJECT.

UM, THE, IT WAS STARTED IN JULY OF 2020 TO CREATE A SECONDARY CONNECTION TO THE ANTHEM DEVELOPMENT ON THE WEST SIDE OF TOWN.

AND THE NEW WATER LINE WILL ALLOW WATER TO CONTINUE TO BE SERVED ON IN THE ANTHEM SUBDIVISION.

AND IN CASE A BREAK OCCURS IN THE OTHER TRANSMISSION WATERLINE OR VICE VERSA.

SO IT'LL RECREATE, CREATE REDUNDANCY.

THE NEW WATERLINE CAN ALSO PROVIDE, UM, CONNECTION POINTS FOR FUTURE PHASES OF PLUM CREEK, A POSSIBLE EMERGENCY INTERCONNECTION WITH MOUNTAIN CITY AND A CONNECTION POINT TO, UM, THE HAYES C ISD AS WELL.

IF THE CITY WERE TO TAKE OVER OPERATIONS, THIS WATERLINE IS A CRITICAL CONNECTION FOR REQUIRED REDUNDANCY.

NEXT SLIDE.

SO HERE'S A STATUS ON THE PROJECT.

UM, ALIGNMENT OPTIONS WERE DEVELOPED AND DISCUSSED WITH THE PROPERTY OWNER.

UH, HE ULTIMATELY CHOSE THE OPTION WHICH WE'RE PRESENTING FOR YOU TONIGHT ON THE NORTH SIDE OF THE PROPERTY.

UH, IT IS CURRENTLY AT 90% DESIGN AND AN APPRAISAL HAS BEEN COMPLETED FOR THE EASEMENT AND TEMPORARY CONSTRUCTION EASEMENT AS WELL.

AND AFTER MAKING A BONAFIDE OFFER BASED ON THE APPRAISAL, THE CITY'S EFFORTS TO ACQUIRE THE NEEDED EASEMENTS THROUGH THE NEGOTIATIONS HAVE BEEN UNSUCCESSFUL.

NEXT SLIDE.

SO HERE'S A MAP OF THE PROPERTY.

UM, THE PROPERTY, UM, FOR YOU.

TONIGHT IS THE MILLER PROPERTY.

THE RED LINE INDICATES THE WATER LINE AND WHERE IT WILL BE CONSTRUCTED.

NEXT SLIDE.

SO TONIGHT BEFORE, YOU WE'RE ASKING YOU TO PASS A RESOLUTION WITH A, A PUBLIC CONVENIENCE AND NECESSITY.

AND IT REFERS TO THE COUNCIL DETERMINING WHETHER OR NOT THE CITY'S ACQUISITION OF AN INTEREST IN A SPECIFIC PIECE OF REAL ESTATE, SUCH AS EASEMENT OR FEE.

SIMPLE TITLE IS NECESSARY TO EFFECTUATE A PARTICULAR PUBLIC USE FOR THE PUBLIC'S CONVENIENCE AND NECESSITY IN THIS SITUATION, THE PC PCN DOES FIND THAT IT'S NECESSARY AND REQUIRED TO PROMOTE THE PUBLIC HEALTH, SAFETY, AND WELFARE OF THE COMMUNITY.

AND THE ACQUISITION OF THE PROPERTY IS REQUIRED TO COMPLETE THE PROPERTY PROJECT.

IF THE PROPERTY OWNER AND THE CITY ARE AN UNABLE TO REACH A NEGOTIATED AGREEMENT, THE PCN AUTHORIZES THE CITY TO INITIATE EMINENT DOMAIN PROCEEDINGS IF NECESSARY, TO ACQUIRE THE NEEDED PROPERTY.

SO OPTIONS BEFORE YOU TONIGHT ARE TO APPROVE THE RESOLUTION OR DO NOT APPROVE THE RELU RESOLUTION STAFF RECOMMENDS APPROVAL.

I'D LIKE TO MAKE A MOTION TO APPROVE THE RESOLUTION.

SECOND MOTION BY THE MAYOR, SECONDED BY MAYOR PRO TEM THAT WE APPROVE AGENDA ITEM NUMBER 15.

IS THERE DISCUSSION ON THE MOTION? ALL A FAVOR TO SAY AYE.

AYE.

AYE.

ALL OPPOSED? ALL MOTION CARRIES.

FIVE TO ZERO.

ALRIGHT, THANK YOU.

ALRIGHT, NEXT UP IS AGENDA ITEM NUMBER

[16) (First Reading) Consider approval of an ordinance amending Chapter 53 (Zoning) of the Code of Ordinance, rezoning approximately 45.3 acres of land from ‘RS’ (Retail Services), to ‘PUD’ (Planned Unit Development, approximately 29.9 acres ‘RS’ & approximately 15.4 acres ‘R-3-3 (apartments) for property located at 22675 IH-35 in Hays County, Texas. (Kyle Retail/Office, LLC - Z-23-0119) Public Hearing ]

16.

FIRST READING, CONSIDER APPROVAL OF AN ORDINANCE MEETING CHAPTER 53, ZONING OF THE CODE OF ORDINANCES.

REZONING APPROXIMATELY 45.3 ACRES OF LAND FROM RETAIL SERVICES, UH, TO PUD, UH, UH, APPROXIMATELY 29 POINT ACRES RETAIL SERVICES.

AND APPROXIMATELY 15 POINT A, UH, FOUR ACRES R THREE THREE APARTMENTS FOR PROPERTY, UH, LOCATED AT 20, UH, 2, 675 R 35 IN HAYES COUNTY.

THIS ITEM DOES HAVE A PUBLIC HEARING.

UH, IF THERE ARE NO OBJECTIONS, I'LL HAVE MR. LUTS PRESENT.

AND THEN BEFORE, UH, COUNSEL ENGAGES, WE'LL OPEN THE, UH, MEETING UP FOR

[01:35:01]

A HEARING, AND THEN WE WILL HAVE OUR DISCUSSIONS.

ALL RIGHT.

GOOD EVENING, MAYOR COUNSEL.

THANK YOU.

UH, I'M GONNA JUMP IN.

SO THIS IS A REZONING REQUEST FOR APPROXIMATELY 45 ACRES OF LAND.

UH, AND THE APPLICANT IS REQUESTING A P DURING THIS, UH, UH, ZONING CHANGE.

UH, IN ADDITION TO THE P THERE'S GOING TO BE A REQUEST FOR DEVELOPMENT AGREEMENT, AN ECONOMIC, UH, DEVELOPMENT AGREEMENT.

UM, THOSE ARE NOT FOR CONSIDERATION TONIGHT, BUT I WILL DISCUSS THEM DURING MY PRESENTATION SO YOU'RE AWARE OF THE PROJECT IN ITS ENTIRETY.

AND JASON, JUST TO BE CLEAR ON THAT POINT, THIS IS FIRST READING WITH THE PUBLIC HEARING, BUT THIS ZONING TAKES INTO CONSIDERATION, UH, POINTS AND AGREEMENTS THAT ARE IN A DEVELOPMENT AGREEMENT THAT WON'T COME BACK UNTIL NEXT MEETING.

YES, SIR.

UH, APRIL, OR I'M SORRY, THE FIFTH.

UH, OR FOURTH, SORRY.

UM, NEXT COUNCIL MEETING.

SO THE NEXT MEETING IS WHEN WE'LL BE ABLE TO TAKE UP THE FULL SCOPE YES.

OF THE PROJECT.

AND THIS ONE IS JUST REALLY MORE ABOUT THE ZONING.

YES.

AND THE ZONING WILL, IF WE APPROVE THE ZONING, IT WOULD NOT BE APPROVED UNTIL AND FINALLY UNTIL WE'VE HAD A CHANCE TO ACTUALLY DEBATE AND PASS THE DEVELOPMENT AGREEMENT, CORRECT? YES.

AND YOU WOULD NEED A SECOND READING.

UM, WE HAVE A COUNCIL MEMBER ABSENT, SO IT WOULDN'T BE ABLE TO BE APPROVED ON THE FIRST READING, SO, OKAY.

ALL RIGHT.

GO AHEAD.

THANK YOU.

UM, SO, UH, YEAH, SO THERE'S A COUPLE OTHER AGREEMENTS THAT ARE GONNA BE IN FRONT OF YOU.

UH, BUT AGAIN, I'M GONNA DISCUSS THEM TONIGHT SO YOU'RE KIND OF AWARE OF THE, THE WORKING OF THE PROJECT.

UM, SO THE DA IS GONNA ADDRESS, UH, THE PROPERTY, HOW IT'S DEVELOPED AS FAR AS ITS LOOK.

IT'S ALSO GONNA SIGN LUS, UM, AND KIND OF OUTLINE ALL OF OUR DEVELOPMENT RELATED.

I, UH, ITEMS, UH, VERY SIMILAR TO OTHER DAS THAT YOU SEE.

UH, THE THREE 80 IS GONNA ADDRESS INCENTIVES FOR THE PROPERTY.

UM, THESE ARE PROJECTS, UH, OR THINGS THAT THE CITY THOUGHT THAT THESE ARE, UH, GOOD FOR THE CITY.

UH, THEY'RE UPGRADES AND MAY BE ELIGIBLE FOR SOME REIMBURSEMENTS.

AND AGAIN, THOSE ARE GONNA BE ON JUNE 4TH FOR YOUR CONSIDERATION.

LET'S, UM, SO THE PROPERTY IS THE EAST SIDE OF I 35.

UM, BUT IT'S GONNA BE BOTH PARCELS ON BOTH THE WEST AND EAST OF FM ONE 50 AROUND THE CURB.

UM, SO DIRECTLY BEHIND DAIRY QUEEN, UH, IN CASE, UH, ANYBODY'S QUESTIONING WHERE THAT IS, BUT IT'S PRETTY, PRETTY CENTRAL LOCATION.

UM, THE PROJECT, EVEN THOUGH IT IS IN TWO PARCELS, IS DESIGNED AS A COHESIVE PRO, PRO, UH, PROJECT IN BOTH LOOKS AND MATERIALS.

UM, SO PROP APPROXIMATELY 29 ACRES IS GONNA BE RETAIL SERVICES.

UH, THIS IS OUR MOST INTENSE ZONING, ALLOWS, UH, ALL MANNERS OF COMMERCIAL.

AND THEN THEY'RE GONNA HAVE APPROXIMATELY 15 ACRES FOR R THREE THREE, UH, RESIDENTIAL THREE, THIS IS YOUR STANDARD MULTIFAMILY AND OUR MOST INTENSE.

UM, HOWEVER, THEY ARE LIMITING THE MAXIMUM DEVELOPMENT OF THE R THREE THREE TO 350 RESIDENTIAL UNITS, UH, WHICH IS A LITTLE BIT LESS THAN WHAT THEY COULD IF THEY, THEY KIND OF PLOTTED THAT OUT A LITTLE BIT DIFFERENTLY.

UM, THEY ARE ALSO LOOKING AT SOME TOWNHOME UNITS AND RESIDENTIAL FLATS, UM, ON THE PORTION ON THE WEST SIDE OF ONE 50 IN THE COMMERCIAL AREA.

UM, THOSE WILL BE LOCATED ON THE NORTH AND SOUTH.

IT'S APPROXIMATELY, AGAIN, 39 UNITS TOTAL.

AND THEN THE PROJECT'S LOOKING AT ADDING 150,000 SQUARE FEET OF COMMERCIAL, UH, IMPARTIAL ONE AND TWO.

UM, SO AGAIN, I TALKED ABOUT THE TWO BASE ZONING DISTRICTS, THE RS AND THE R THREE THREE.

YOU CAN SEE ON THE IMAGE HERE, THE RS IS, ARE HIGHLIGHTED IN RED.

THE R THREE IS GONNA BE HIGHLIGHTED IN ORANGE.

UM, AND THOSE ARE THE, UH, AREAS THAT I'LL BE KIND OF BREAKING DOWN EACH DEVELOPMENT INTO SO THAT IT'S HOPEFULLY LESS CONFUSING FOR YOU.

UM, SO AGAIN, PARCEL ONE, UM, THIS IS BETWEEN I 35 AND ONE 50.

THIS IS A DE DESTINATION DEVELOPMENT WITH RETAIL, UH, OFFICE, HOTEL VIBE, SPOT OFFERINGS.

UM, THE CHANGES FROM OUR CURRENT CODE ARE, UH, CHANGE IN SETBACKS, UH, FROM 25 FEET TO 20 FEET, UH, UNLESS THERE'S EASEMENTS IN THE, IN THE AREA.

THERE'S OUR EXISTING PLATTED 30 FOOT EASEMENTS ALONG I 35.

SO OBVIOUSLY BUILDINGS CAN'T GO IN THOSE AREAS.

UM, IT WILL ALLOW ZERO SETBACKS, UH, FOR INTERIOR AND SIDE PROPERTY LINES, PROVIDED THAT THE BUILDING MEETS FIRE SEPARATION.

UH, AND THEN IT WILL ALLOW LOTS TO HAVE CROSS ACCESS.

SO THEY MAY NOT HAVE A DIRECT FRONTAGE TO A PUBLIC STREET, BUT THEY'LL ALLOW EASEMENTS, UH, FOR THAT CROSS ACCESS.

AGAIN, THIS PROJECT'S GONNA HAVE 24 RESIDENTIAL TOWN HOMES AND 15 RESIDENTIAL FLATS.

UM, THE TOWNHOMES WILL BE UP ON THE NORTH END NEAR THE PARKING GARAGE.

UH, THEY'RE IDENTIFIED ON THIS MAP.

AND THEN THE TOWN HOME OR THE, UH, FLATS WILL BE JUST ABOVE THE POND ON THE SOUTH END.

SO LOOKING AT PARCEL TWO, THIS IS ANOTHER ENTERTAINMENT AND RETAIL HUB.

UM, IT'S ALSO GONNA HAVE SECTIONS OF VIBE TRAIL AND THEN A SECOND, UH, KIND OF PARK TRAIL HEAD ACCESS, UH, TO ACCESS SOME OF THE TRAILS THAT ARE GONNA GO THROUGH THE EXISTING FLOODPLAIN FLOODWAY THAT'S LOCATED IN THE AREA.

UH, THIS PROFITABLE IS GONNA HAVE SOME ADDITIONAL AMENITIES.

UH, THEY'RE GONNA BE INCLUDING, UH, WATER FEATURES, UH, DOG PARK, UH, PICNIC, OPEN SPACES, POSSIBLE BEARD GARDEN, ROOFTOP PICKLEBALL.

UM, JUST TO KIND OF NAME A FEW, UH, SOME OF THE PROHIBITED USES FOR THE, THIS AREA, UH, IS KIND OF OUR TYPICAL USES.

UM, UH, GAS STATIONS, CAR WASHES, UM, YOU KNOW, AGAIN, THIS IS MORE OF AN ENTERTAINMENT DESTINATION.

SO WE PROHIBITED USES THAT WE FELT THAT WOULD NOT, UH,

[01:40:01]

KIND OF LEND THEMSELVES TO THIS AREA.

UM, BUT PNZ DID MAKE A CHANGE.

THEY WANTED TO RECOMMEND A CONVENIENCE STORE, UH, TO BE ALLOWED, UM, AS LONG AS THEY'RE NOT DOING GASOLINE SALES.

UM, AGAIN, THE THOUGHT WAS THERE WOULD BE PEOPLE LIVING HERE.

THERE WAS A SMALL GROCERY STORE OR SMALL CONVENIENCE STORE THAT THEY COULD SHOP AT WITHOUT HAVING TO GET ON THE ROAD AND GO DOWN THE STREET TOWARDS HEB, THAT THAT WOULD BE, UH, VIABLE FOR THEM.

UM, BUT THIS IS A KIND OF A STANDARD LIST THAT YOU'VE SEEN SEVERAL TIMES THROUGH, UH, OTHER DAS.

AND AGAIN, PARCEL THREE, THIS IS OUR TRADITIONAL MULTI-FAMILY.

UM, THEY'RE LOOKING AT 350 RESIDENTIAL UNITS, MAX, UH, 1.3 PARKING SPACES PER UNIT.

UM, THIS ONE'S GONNA HAVE 25 FOOT FRONT SETBACKS AND A 15 FOOT SETBACK ALONG MIKEY COURT.

THAT'S A SMALL STRIP OF ROADWAY ON THE BACK OF THE PROPERTY.

UH, AND THEN AGAIN, ZERO SETBACKS FOR INTERIOR LOT LINES IF THIS HAPPENS TO BREAK UP, BUT MOST LIKELY BE DEVELOPED AS AS ONE DEVELOPMENT.

UM, THIS PROJECT IS ALSO DEDICATING PARKLAND, UM, IN THE SENSE THAT IT WILL BE DEDICATED AND OPEN TO THE PUBLIC, UM, BUT IT WILL NOT BE ACTUALLY DEDICATED TO THE CITY AND OWN.

SO THEY'RE GONNA MAINTAIN THE 13.5 ACRES AT THEIR EXPENSE.

UM, BUT THEY WILL KEEP IT OPEN TO THE PUBLIC AS, AS PART OF, UH, EITHER AN ACCESS AGREEMENT OR SOME TYPE OF AGREEMENT.

UM, THAT'S, THAT THE CITY'S WILLING TO, TO SIGN, AGAIN, ALL ACCESSIBLE TO THE PUBLIC.

IT SHOULD MAINTAIN OUR CURRENT PARKS HOURS, OPERATION HOURS.

UM, BUT AGAIN, THIS WILL, THIS WILL KIND OF SATISFY, UM, THEIR PARKLAND DEDICATION.

EVERYTHING EXCEPT THE MULTIFAMILY.

ANY AMENITIES ON THAT MULTIFAMILY WILL BE BE PRIVATE.

SO YOU CAN SEE HERE HERE'S KIND OF THE PARKLAND, UH, DEDICATION AREA.

YOU CAN SEE THE TRAILS THAT THEY'RE PROPOSING IN THE FLOODPLAIN.

UH, THERE'S A 10 FOOT SHARED YOUTH PATH SHARED USE PATH IN FRONT OF I 35 THAT KIND OF EXISTS, UH, CONTINUES THE EXISTING SIDEWALKS IN THE AREA.

UH, THEY'RE GONNA EXTEND THAT DOWNHILL STREET AS WELL.

UH, AND THEN THERE'S, UH, NEAR THE FLOODPLAIN AREA, YOU CAN SEE THE PARK TRAIL HEADS THAT THEY HAVE IDENTIFIED.

AND THEN THERE IS ONE KIND OF VIBE NODE CENTER RIGHT IN THE MIDDLE OF THE COMMERCIAL AREA TO PROVIDE A GATHERING SPOT FOR EITHER RESIDENTS, VISITORS, TOURISTS, UH, WHOEVER'S VISITING THE SITE.

UM, A LITTLE MORE DETAIL ON THE VIBE SPOT, KIND OF SOME RENDERINGS OF WHAT THAT, THAT MAY LOOK LIKE WHEN IT'S COMPLETED.

UM, SO NOW I'M GONNA KIND OF, THAT WAS THE OVERVIEW OF THE PUD ZONING.

IT'S PRETTY FAIRLY BASIC.

UM, AND I'M COMING TO KIND OF JUMP INTO THE DA A LITTLE BIT.

UM, SO AGAIN, THIS IS GOING TO WHERE WE KIND OF GOVERN, UM, BUILDING MATERIALS.

SO WE CAN'T REALLY DO THAT IN THE ZONING.

UM, THEY'RE LOOKING AT UTILITY UPGRADES, UH, TDO IMPROVEMENTS FOR TRAFFIC TO ACCOUNT FOR THE DEVELOPMENT.

UM, AND THEN PEC TELECOMMUNICATION MODIFICATION.

SO, UM, THEY WERE LOOKING AT BURYING THOSE UTILITIES ALONG THE STREET.

UM, DUE TO LOGISTICS AND KIND OF SOME CERTAIN ISSUES, UM, THEY'RE NOT GONNA BE ABLE TO BURY ALL OF THE OVERHEAD ELECTRIC.

UM, THEY ARE LOOKING AT BURYING THE TELECOMS. THERE'S ABOUT SEVEN LINES ON THOSE EXISTING POLES.

YOU'LL SEE THEM LOWER THAN THE ACTUAL POWER LINES, AND THEY'LL BE REPLACING THE POWER POLES A LITTLE BIT HIGHER POLE AND RAISE THAT LINE.

AND IT SHOULD CLEAR UP THE, THE VISUAL SITE LINE OF THE PROPERTY.

THAT'S WHAT'S GONNA BE KIND OF IN THE DA.

IT'S ALSO GONNA COVER THE BUILDING MATERIALS.

UM, SO CURRENT REGS REQUIRE 90% MASONRY.

UM, BUT P AND Z KIND OF APPROVES THOSE.

THEY CAN MODIFY THAT.

UM, THIS ONE, THE APPLICANT'S LOOKING AT SIX 60% MASONRY STONE OR STUCCO.

UM, BUT A MINIMUM OF 40% WILL BE BRICK.

AND THEN THEY CAN KIND OF BREAK UP THE REST, EITHER GLASS, UM, OTHER MATERIALS, UM, THAT, THAT MAYBE THE CITY DOESN'T ALLOW IN THE I 35 OVER, LIKE, UM, AGAIN, SETBACKS CROSS ACCESS.

UH, THEY'RE ALL OUTLINED IN THE PROPOSED P.

AND SO I'M GONNA KIND OF SQUIRM, UH, GO THROUGH THESE, UH, RENDERINGS THAT, THAT WANNA MAKE SURE THEY ARE CONCEPTUAL IN NATURE.

UM, THIS WOULD BE A, A POSSIBLE ELECTRONIC SIGN ON THIS WATER TOWER.

THIS IS THE SHOPPING ON THE EAST SIDE OF ONE 50.

THIS IS A IMAGE OF THE VIBE NODE, UM, COMMERCIAL CONCEPTUAL DESIGNS, AND THEN POSSIBLE ARTWORK THAT THEY'LL BE DETAILED IN THE THREE 80 AGREEMENT THAT, THAT YOU'LL SEE AT A NEXT COUNCIL MEETING.

UM, THEY'RE ALSO LOOKING AT A UNIFORM SIGN PACKAGE THAT'LL BE APPROVED AS PART OF THIS P AND DA.

UM, UTILITY CAPACITY UPGRADES, MAINTENANCE RESPONSIBILITIES, THAT'S ALSO COVERED IN THE DA.

UM, SO WATER AND WASTEWATER UPGRADES ALONG I 35 AND OTHER AREAS, UM, ARE GONNA BE REQUIRED AS PART OF THIS TO SERVE THE DEVELOPMENT.

UM, THAT WOULD INCLUDE UPGRADING THE LINE IN FRONT OF THE DAIRY QUEEN, CONNECTING TO SOME EXISTING INFRASTRUCTURE TO LOOP OUR SYSTEM AND PROVIDE, UH, A LITTLE BIT MORE RELIABLE SERVICE TO THE CITIZENS IN THE AREA.

UM, THAT'LL ALSO INCLUDE REALIGNMENT OF SOME WASTEWATER, UM, THAT IS KIND OF DEPENDENT ON A COUPLE OF PROJECTS.

WE HAVE THE, THE CENTER POINT, UH, CENTER STREET VILLAGE PROJECT, UH, SPECIFICALLY, WHICH WAS BROKEN UP INTO A COUPLE.

UM, THEY ARE LOOKING AT 525 LUE TO SERVE THE PROPERTY.

UM, AND THIS IS KIND OF WITHIN OUR, OUR WASTEWATER

[01:45:01]

MODEL.

UM, SO WE'RE, WE'RE COMFORTABLE SUPPORTING THAT, THAT TYPE OF DENSITY.

UM, AGAIN, HERE'S KIND OF SUMMARY OF THE NEW SEWER AND WATER INFRASTRUCTURE THAT'LL BE CONSTRUCTED BY THE APPLICANT AS PART OF THIS PROJECT.

UM, THESE ARE JUST THE ONSITE IMPROVEMENTS.

OH, I'M SORRY.

UH, AND THEN TXDOT HAS APPROVED A TIA, UM, WITH THEIR REQUIRING SOME IMPROVEMENTS ALONG I 35, ALONG ONE, UH, ONE 50.

UM, EVERYTHING FROM, UH, QUEUING LANES RES STRIPING, REMOVING THE CENTER MEDIAN TURN LANES, EXCEL LANES, DESAL LANES, UM, AND INCLUDING A, AN, AN ADDITIONAL LIGHT THAT MAY CROSS TO HELP PEDESTRIANS CROSS FROM ONE SIDE OF THE DEVELOPMENT TO THE OTHER.

UH, AGAIN, I KIND OF DISCUSSED, UH, PEC TELECOMMUNICATIONS.

UH, AGAIN, THEY'RE GONNA REPLACE THE POLES, BURY THE EXISTING TELECOM.

UM, BUT WHAT WE FOUND IN DESIGN, IF, IF WE WERE TO TRY AND BURY ALL OF THE POLES, UM, THE WAY THEY'RE CONSTRUCTED YOU, YOU MAY SEE A NET INCREASE OF THE NUMBER OF POLES THAT JUST WOULD KIND OF BE REDISTRIBUTED ACROSS THE SITE.

UM, AND THEN THE THREE 80 AGREEMENT, AGAIN, UH, LOOKING AT PROVIDING SOME ECONOMIC INCENTIVES TO SOME OF THE, THE ITEMS THAT WE FELT WERE IMPROVEMENTS, UH, TO THE DEVELOPMENT.

UM, THESE WILL INCLUDE THE COST OF UPGRADING SOME OF THE INFRASTRUCTURE AND BEARING OF THE, SOME OF THE UNDERGROUND, UH, TELECOMS. UM, SO OUR INCENTIVES AND REIMBURSEMENTS, THEY ARE GONNA BE BASED ON A PHASING SCHEDULE.

UM, WE WANNA MAKE SURE THAT, THAT THIS PROJECT GETS BUILT IF WE'RE GIVING THOSE INCENTIVES.

SO THERE'S GONNA BE A, A KIND OF TABLE AND SPREADSHEET IN THERE TO TALK ABOUT WHAT IMPROVEMENTS ARE GONNA BE DONE WITH WHAT PHASE.

BUT ULTIMATELY WE'RE LOOKING AT THREE, THREE PHASES WITH MAJORITY OF THE PROJECT BEING COMPLETED WITHIN THE FIRST PHASE, WHICH IS TENTATIVE JULY, 2025.

UM, PHASE TWO WOULD BE DECEMBER 20, 27.

THEN PHASE THREE, UM, OUT IN JUNE.

UH, PHASE ONE IMPROVEMENTS, WE'RE LOOKING AT PONDS, UH, PARKLAND, VIBE IMPROVEMENTS, PARKLAND AMENITIES, HIKING, BIKE TRAILS, DOG PARK, UH, PICKLEBALL, COURTS, FOUNTAIN, UH, TRAFFIC AND UTILITY IMPROVEMENTS.

AND IT MUST BE DONE AS PART OF PHASE, PHASE ONE.

AND THEN AS WELL AS THE PEC INFRASTRUCTURE, UH, UPGRADES, UH, PHASE TWO ADDITIONAL DETENTION PONDS AND PARKING GARAGE.

AS THE PROJECT GETS BUILT OUT, THOSE WILL BE NEEDED TO, UH, SATISFY THE DEVELOPMENT AND PARKING REQUIREMENTS OF ANY PROPOSED USES.

AND THEN PHASE THREE IMPROVEMENTS ARE AMPHITHEATER, ART, AND POSSIBLE MURALS, UM, IS LOCATED WITHIN THE SITE.

SO BASICALLY THE THREE 80 IS GONNA OUTLINE ALL OF THOSE, UH, IMPROVEMENTS FOR YOU.

AND THE TOTAL WOULD BE ABOUT 14.8 MILLION OVER 20 YEARS.

WE'RE, LOOK, THEY'RE LOOKING AT A 50% SALES TAX AND THEN A 50% PROPERTY TAX REIMBURSEMENT.

UM, THERE ARE CERTAIN BENCHMARKS IN THIS DOCUMENT THAT WILL REQUIRE TO BE MET.

UM, AND IF THEY AREN'T MET, THEN THOSE PAYMENTS CAN CEASE.

UM, BUT IT'S TO TRY AND ENSURE THAT THIS PROJECT GETS DEVELOPED THE WAY IT'S, IT'S PLANNED.

UH, SO PNZ HELD A PUBLIC HEARING ON MAY 14TH.

THEY DID VOTE FOUR TO ONE RECOMMENDED APPROVAL OF THE REQUESTED ZONING CHANGE.

UM, THEY MADE A MODIFICATION THAT THE LIST OF PROHIBITED USES ONLY PROHIBIT CONVENIENCE STORES WITH GASOLINE SALES.

AGAIN, THEY WANTED SOMEONE TO BE ABLE TO GO INTO A, A SMALL STORE IF IT WAS A SMALL GROCER, BUY SOME WINE, SOME FOOD.

UM, INSTEAD OF GETTING GOING AROUND TOWN, UH, STAFF SUPPORTS THE PROPOSED AMENDMENTS BY THE PLANNING AND ZONING COMMISSION.

AND SO YOUR OPTIONS TONIGHT ARE APPROVED.

THE, UM, AS REQUEST, OR I'M SORRY, APPROVE THE ZONING CHANGE WITH PLANNING AND ZONING COMMISSION RECOMMENDATION, UM, MODIFY THE ZONING CHANGE OR DENY THE REQUESTED ZONING CHANGE.

SO I CAN ANSWER ANY TECHNICAL QUESTIONS YOU HAVE REGARDING THE CODE.

UM, OR THE OWNER IS ALSO HERE.

HE CAN MAYBE ANSWER ANY OTHER QUESTIONS IF YOU HAVE SOME FOR HIM AS WELL.

SO THANK YOU.

ALL RIGHT, JASON, THIS ITEM DOES HAVE A PUBLIC HEARING, SO IF THERE ARE NO OBJECTIONS, I'M GONNA OPEN THE PUBLIC HEARING.

PUBLIC HEARING IS NOW OPEN.

IS THERE ANYONE WHO WISHES TO COME FORWARD AND SPEAK ON THIS PARTICULAR ITEM? UM, SO I DON'T KNOW WHAT I'M SUPPOSED TO REALLY SPEAK ON.

LIKE I SAID, I'M REALLY KIND OF NEW AT THIS WHOLE CITY COUNCIL MEETING STUFF.

THAT'S OKAY.

WELL, PLEASE STATE YOUR NAME FOR THE RECORD.

MY NAME IS APRIL PEARLMAN.

I LIVE OFF OF ONE 50 RIGHT PAST DOLLAR GENERAL.

UM, SO I GUESS MY BIGGEST THING WITH THIS ZONING THAT THEY'RE TRYING TO DO IS ONE, THE BIGGEST THING IS TRAFFIC.

I DON'T KNOW IF YOU GUYS LIVE OVER THERE, BUT TRYING TO DRIVE HOME, ESPECIALLY WHEN SCHOOL'S IN SESSION.

I'M WAITING AT A LIGHT JUST AS BUSY AS ME IN SOUTH AUSTIN WORKING.

I WORK IN SOUTH AUSTIN AND ON THE WAY FROM SOUTH AUSTIN AND KYLE IS COMPLETELY CRAZY.

YOU GUYS HAVE MADE THAT DRIVE MANY OF TIMES.

IT'S EQUIVALENT ON ONE 50, AROUND THREE 30 TO SIX O'CLOCK BECAUSE OF TRAFFIC.

SO PUTTING ALL OF THESE EXTRA THINGS LIKE, IT SOUNDS NICE MATERIALISTIC WISE, AND LIKE, OF COURSE YOU GUYS GET ALL THIS EXTRA MONEY IN THE ELECTRIC COMPANY TO GET ALL THIS EXTRA MONEY, BUT AT THE SAME TIME, AT WHAT PRICE, RIGHT? SO YOU HAVE ALL OF THESE APARTMENTS, ARE THEY GONNA BE LIVABLE?

[01:50:01]

YOU KNOW, IS IT GONNA BE 2,500 TO $3,000 FOR RENT? YOU KNOW, HOW ARE PEOPLE SUPPOSED TO PAY FOR THAT WITHOUT BEING HOMELESS? AND THEN ALL OF THESE NICE STORES SOUND GREAT, BUT AT WHAT EXPENSE? AGAIN, TRAFFIC.

HOW ARE PEOPLE GONNA BE ABLE TO DRIVE THROUGH THAT AREA? HOW ARE PEOPLE GONNA BE ABLE TO GO HOME? YOU KNOW, WHAT IS THAT GONNA LOOK LIKE? THIS AREA IS ALREADY SO SMALL.

THIS IS A LOT.

THIS IS LIKE OVER AT MARKET STREET AND LIKE WHERE KOHL'S IS AND COYS AND LIKE ALL THAT.

THAT WOULD BE FITTING BECAUSE THERE'S ENOUGH AREA AND TRAFFIC LIGHTS AND STUFF LIKE THAT.

THESE GUYS ARE HERE FOR MONEY.

THEY'RE NOT HERE FOR, YOU KNOW, EVERY DAY THAT WE LIVE IN THIS AREA.

SO I GUESS MY BIGGEST THING IS, YOU KNOW, MONEY SOUNDS GREAT AT THE END OF THE DAY, BUT HOW ARE WE GOING TO ACCOMMODATE LIKE, PEOPLE THAT LIVE IN THIS AREA, THE WATER, WE'VE BEEN AT A STAGE THREE FOR WHAT THE LAST YEAR WATER WISE.

IT'S GONNA BE MORE WATER, IT'S GONNA BE MORE ELECTRICITY, WHICH AGAIN IS BENEFICIARY BECAUSE SOMEBODY'S GETTING RICH, RIGHT? BUT AT THE SAME TIME, ALL THIS WATER, I CAN'T WATER MY YARD, YOU KNOW WHAT I MEAN? I CAN'T, I HAVE TO BE CAUTIOUS OF LIKE WHAT WE USE FOR OUR WATER, BUT HOW MUCH WATER IS THIS GONNA TAKE? ONE, HOW MUCH MORE IS THIS GOING TO IMPACT THE AREA AND LIKE THE PEOPLE LIVING IN THIS AREA FOR THESE STORES AND BURGERS THAT PEOPLE CAN FEED THEMSELVES WITH.

SO I GUESS THAT'S MY BIGGEST QUESTION IS, YOU KNOW, HOW IS THIS GOING TO ACCOMMODATE LIKE TRAFFIC? HOW MUCH MORE WATER IS THIS GOING TO USE? HOW MUCH IS THIS GONNA PUT US IN A DROUGHT? I KNOW LIKE WE JUST SIGNED THIS CONTRACT TO GET WITH SAN MARCUS WATER, OR NOW WE'RE A PART OF THEIR WATER PROGRAM OR SOMETHING LIKE THAT.

I WAS READING A LITTLE BIT ON IT THIS MORNING, BUT I MEAN, HOW LONG IS THAT GOOD FOR? A FEW MORE YEARS? THEN WHAT ARE WE GONNA LOOK AT IN, YOU KNOW, 20, 30? HOW'S THE WATER DROUGHT GONNA BE THEN WITH ALL THIS EXTRA BUILDINGS AND ALL OF THIS EXTRA WATER BEING SUPPLIED? SO I GUESS THAT'S MY BIGGEST CONCERN.

YOU KNOW, IT IS, IT DOESN'T MAKE SENSE.

LIKE, MAKE THE MATH MAKE SENSE.

IF WE ARE IN A WATER DROUGHT AND WE ALREADY ON WATER RESTRICTIONS, WHY ARE WE BUILDING RETAILS AND ALL OF THESE PLACES THAT ACQUIRE MORE WATER? SO THANK YOU.

THANK YOU.

ALRIGHT.

IS THERE ANYONE ELSE WHO'D LIKE TO COME FORWARD AND SPEAK ON THE SIDE? YEAH, MY NAME IS JAY, UH, JAYHAWK.

I'VE BEEN LIVING IN KYLE FOR ABOUT FIVE YEARS NOW.

UM, THE CITY'S GROWING REAL QUICK.

IT'S GONNA KEEP GROWING.

UH, WE CAN'T SURVIVE OFF OF JUST SUBURBS.

WE NEED THINGS LIKE THIS DENSE URBAN NEIGHBORHOODS.

SORRY.

EXCUSE ME.

I'M VERY NERVOUS.

NO, YOU'RE DOING GREAT.

YOU'RE DOING GREAT.

UM, WE NEED MORE DENSIFICATION LIKE THIS ON TOP OF THIS.

WE NEED MORE, UH, WAYS FOR HOMEOWNERS TO DENSIFY THEIR OWN NEIGHBORHOODS.

UM, INSTEAD OF PLANNED UNIT DEVELOPMENTS, WE NEED, YOU KNOW, KNOW REGULAR NEIGHBORHOODS TO GROW ON THEIR OWN.

UM, I JUST THINK THAT WE SHOULD BE LOOKING AT THINGS LIKE THIS GOING FORWARD AND YEAH.

SORRY.

THAT'S, THAT'S ABOUT IT.

THANKS.

OKAY.

THANK YOU.

IS THERE ANYONE ELSE? ALRIGHT, SEEING NONE, WE'RE GONNA CLOSE THE PUBLIC HEARING.

PUBLIC HEARING IS NOW CLOSED.

UH, DOES ANYBODY HAVE ANY QUESTIONS FOR STAFF OR THE APPLICANT? MAYOR, PROTO.

OKAY, I'M GONNA BE LONG.

ANYBODY GOT SOMETHING SHORT? WE OKAY, COOL.

GO AHEAD.

REMIND ME THE CURRENT ZONING IS AG NO, IT'S RETAIL.

RETAIL.

RETAIL.

YES.

RETAIL.

OKAY.

SO JUST, UH, TO GIVE SOME PEOPLE A LITTLE BIT OF HISTORY ON THIS ONE.

SO ORIGINALLY THIS WAS A PARCEL THAT HEB OWNED.

UH, THIS IS ACTUALLY THE ORIGINAL PARCEL THAT HEB WAS SUPPOSED TO BUILD ON, AND THEN THEY MOVED NORTH.

UM, SO MOVING FORWARD YEARS LATER, HEB HAD A PROPOSED WAREHOUSE HERE, THAT CITY OF KYLE SAID NO TO.

IT WAS GONNA BE A BIG WAREHOUSE, LOTS OF BIG, UH, SEMI TRUCKS COMING AND OUT OF THERE.

AND, UH, WE, WE JUST DIDN'T SEE THAT AS BEING A GOOD FIT FOR THAT AREA WITH THE TRAFFIC ALREADY THERE.

UH, WITH THAT BEING SAID, HEV THEN SOLD THE PROPERTY.

HERE'S A DEVELOPER AND TRYING TO BRING SOMETHING BETTER FOR THE AREA.

ONE OF THE THINGS I WANT TO SAY IS P AND C DID A REALLY GOOD JOB OF VETTING THIS.

UH, I REALLY LIKED THE WAY THEY WERE, UH, TALKING ABOUT THIS PROJECT, AND, UH, THEY DID.

YEAH, THEY, THEY JUST DID A GREAT JOB.

BUT I, I TOOK SOME THINGS FROM THERE.

ONE OF THE THINGS I'D LIKE TO SEE PUT ON HERE IS A REQUIREMENT FOR A MINIMUM OF 20 RESIDENTIAL UNITS IN THE RS PARCEL.

THE PUT ALREADY HAS A REQUIRED MAXIMUM OF 39 RESIDENTIAL UNITS, BUT THE CONCERN IS THAT ONLY A MAXIMUM WAS PROVIDED THAT THE DEVELOPER COULD ELIMINATE THE RESIDENTIAL UNITS WITHOUT BREAKING THE TERMS OF THE PUD.

AND WE'D LOSE A MIXED USE ATMOSPHERE ON THE PROJECT.

SO I'D LOVE TO SEE THAT ON THERE.

UM, I'D LIKE TO TIE THE CERTIFICATE OF OCCUPANCY FOR THE APARTMENTS R THREE THREE TO THE COMPLETION OF THE VIBE TRAIL.

UH, THE PUTT IS CURRENTLY WRITTEN SO THAT THE VIBE TRAIL STOPS MUST BE COMPLETED TO GET THE CERTIFICATE OF OCCUPANCY FOR THE FINAL COMMERCIAL BUILDING.

UH, I THINK IT'S A LITTLE LATE IN THE GAME, UH, THE VIBE TRAILS IN THE MID FOR THE PEOPLE IN KYLE, NOT ONLY THE APARTMENT RESIDENCE.

AND I WOULD HATE TO SEE THAT PUSHED OUT SEVERAL YEARS.

UH, SO IF I COULD GET THAT ON THERE AS WELL.

UH, NUMBER THREE, RELATED

[01:55:01]

TO THE P UH, PRIOR POINT, THE CERTIFICATES OF OCCUPANCY FOR THE BUILDING IMMEDIATELY AROUND THE WISE SPOT SHOULD BE CONTINGENT UPON ITS COMPLETION OF 50%.

UH, THE ADJUSTING BUILDINGS ARE OCCUPIED, THE VIBE SPORTS, THE VIBE SPOTS SHOULD BE CONTINGENT UPON ITS COMPLETION.

AND 50% OF THE ADJACENT BUILDINGS ARE OCCUPIED.

THE VIBE SPOTS SHOULD BE ACTIVE AND USABLE BY THEREFORE FOR THE CITY, UH, ONCE IT'S 50% OCCUPIED.

SO HAVING THAT TRAIL THERE ONCE YOU'VE GOT 50% OF THE RESIDENTS IS PROBABLY IMPORTANT.

'CAUSE NOW THEY HAVE A WAY TO GET AROUND THE CITY AND KEEPING TRAFFIC OFFICE, HAVING THAT VIBE TRAIL.

ONCE WE COMPLETE OUR VIBE TRAIL THROUGHOUT THE CITY, THAT'S DEFINITELY GONNA HELP OUT WITH THE TRAFFIC.

UM, HEY ROBERT, CAN I, CAN I ASK SOMETHING ON WHAT YOU'RE SAYING ON THE VIBE TRAIL IS, IT SEEMS TO ME THAT THE VIBE TRAIL'S A FAIRLY INEX COMPARED TO THE COST, BUT WHAT YOU'RE SAYING IS TRUE.

I JUST WOULD LIKE TO KNOW IF THE DEVELOPER WOULD CONSTRUCT THE WHOLE THING.

PHASE ONE, IT'S FLAT WORK.

IT'S CONCRETE.

HALF A TRAIL DOESN'T, I DON'T WANNA STOP.

I DON'T WANT TO STOP NECESSARILY.

I JUST WANT SAY I AGREE WITH THAT AND I THINK WE SHOULD BE ASKING FOR THE ENTIRETY UPFRONT FOR AN INCENTIVIZED PROJECT.

BUT GO AHEAD.

I JUST WANTED TO ADD TO THAT.

GO AHEAD.

AND THEN, AND THEN THE LASTLY IS, UH, JUST LIMIT HOW MUCH, UH, WHAT DO YOU CALL IT, A TURF.

WE HAVE IN UN UH, WALKABLE PLACES.

UH, MAKING SURE IF IT'S NOT A HIGH TRAFFIC PLACE, WE DON'T PUT TOO MUCH TURF.

TURF MAKES A LOT OF HEAT, SO WE'RE LOOKING AT HEATING IN CITIES.

IF YOU GO TO AUSTIN, YOU CAN FEEL THE HEAT RIGHT AWAY.

I JUST DON'T WANNA BECOME THAT CITY.

IT PUTS A LOT OF HEAT.

THE OTHER THING, IT CREATES A LOT OF RUNOFF.

SO YOU, UH, WE HAVE OUR CREEKS, EVERYTHING ELSE I'M WORRIED ABOUT FLOODING CONCERNS.

SO WE JUST KINDA LIMIT THE TURF AND THEN LIMIT, UH, TRY TO BE CREATIVE WITH, YOU KNOW, SOME OF THE LANDSCAPING.

MAKE SURE THAT WE'RE TAKING ACCOUNT THAT WE ARE GOING THROUGH A WATER ISSUE, SO MAKING SURE WE'RE PLANTING, UH, TREES OR PLANTS OR, YOU KNOW, DOING THE LANDSCAPE IN A WAY THAT'S, UH, YOU KNOW, SMART FOR, YOU KNOW, THE, THE, UH, AREA FOR, YOU KNOW, THE LIMITED WATER USE RIGHT NOW.

AND, UH, THE LAST, UH, THE OTHER THING IS GONNA BE, UH, YOU KNOW, WE'RE A NESTING SEASON RIGHT NOW.

IF WE COULD JUST BE CAREFUL WITH SOME OF THE NESTS THAT ARE OUT THERE RIGHT NOW, I'D BE REALLY, UM, GRATEFUL THAT JUST, WE DID PURCHASE SOME LAND IN THE CITY FOR CONSERVATION JUST NORTH OF THE AREA.

WE ALSO HAVE, UH, LAKE KYLE AS WELL.

SO WE DO, WE ARE AS A CITY, INVESTING IN PRESERVING A LOT OF OUR PARK LAND.

SO, UH, I, YOU KNOW, WE COULD JUST GO AROUND A LITTLE BIT OF THAT.

I KNOW WE HAVE A TREE ORDINANCE AS WELL, JUST ADHERE TO THE TREE ORDINANCE, UH, IF WHERE POSSIBLE.

AND THEN LASTLY IS THE DAIRY QUEEN'S A BIG ONE.

I MEAN, IT'S, IT'S REALLY TOUGH, UH, SEEING THE TRAFFIC THERE.

IT IS NOT YOUR PROBLEM, BUT IF THERE WAS A WAY WE COULD GET ANOTHER ROAD THROUGH THERE, I DON'T KNOW IF IT'S TOO FAR IN THE GAME, BUT SOMETHING THAT WOULD KEEP THEM FROM BACKING UP ON THAT DRIVE THROUGH ON, UH, ONE 50, IT WOULD BE A GAME CHANGER FOR ME.

AND I'D, I'D, I'D, I'D REALLY APPRECIATE IT.

THAT'S, THAT'S NOT A REQUIREMENT TO THIS PROJECT.

IT'S AN ASK.

UH, PLEASE.

OKAY.

YEAH.

LET'S, LET'S GO AHEAD.

YEAH.

AND, AND REAL QUICK, COUNCILMAN RIZZO, I'D LIKE TO AT LEAST COMMENT ON THE TURF.

UM, UM, I'LL LET, UH, THE OWNER COMMENT ON THE OTHERS, BUT, UM, THIS PUD DOES REQUIRE THEM TO FOLLOW OUR LANDSCAPE ORDINANCE.

SO WE HAVE MADE SOME RECENT CHANGES TO THAT.

SO WE, WHILE WE DO ALLOW, UH, ARTIFICIAL TURF, WE DO NOT ALLOW 100%.

UM, AND THEN THE, THE PUD DOCUMENT ITSELF WAS MODIFIED TO MAKE SURE THAT WHATEVER PRODUCT THEY DO USE, THAT IT IS CALCULATED AS PART OF THEIR IMPERVIOUS COVER BASED ON THOSE STANDARD SPECIFICATIONS.

SO WE THINK WE, WE KIND OF COVERED YOUR CONCERNS ON THAT, AND SO I'LL TURN IT OVER TO THE OWNER TO THANK, THANK YOU FOR THE EXPLANATION.

SO WHERE WOULD YOU, GOOD AFTERNOON.

I'M TODD DALEY WITH CAPELLA, THE DEVELOPER.

AND, UM, SO WHERE WOULD YOU LIKE ME TO START WITH ANSWERING SOME OF THOSE? UM, DAIRY QUEEN, FIRST AND FOREMOST, SINCE THAT'S THE LAST THING THAT YOU MENTIONED.

WE'RE GONNA WORK AND TRY TO DO A SHARED DRIVE THROUGH THE BACK OF OUR PROPERTY.

IT'S NOT COMING ON THE SCREEN, BUT YEAH, WE'RE GONNA TRY TO ELIMINATE SOME OF THAT BACKUP THERE.

WE KNOW THAT THAT'S A PROBLEM.

AND SO WE'RE KIND OF TRY TO WORK WITH OUR NEIGHBORS AND DO, UH, SOMETHING TO BENEFIT BOTH PARCELS.

UM, JASON, YOU DON'T HAVE THE COMP PLAN IN THE SLIDES IS THE BACKUP, I'M NOTICING, RIGHT? UH, NO, WE DO NOT, BUT THIS DOES MEET OUR NEWLY ADOPTED COMP PLAN FOR, FOR VERTICAL, BUT IT'S NOT HERE FOR REFERENCE FOR AS FAR AS LIKE, THE DIFFERENCE BETWEEN A REGIONAL NODE, A SUPER REGIONAL NODE, I TH LIKE, IN TERMS OF TRAFFIC, YOU KNOW, WHERE THIS IS PARTICULARLY LOCATED IS IMPORTANT FOR THE DENSITY CONVERSATION THAT'S BEEN MENTIONED.

I JUST, THERE'S NO, THERE'S NOTHING TO SHOW THE RESIDENTS WHY THIS IS THE DOWNTOWN SUPER REGIONAL NODE AT THE DEAD CENTER OF THE BULLSEYE OF THE CITY OF KYLE, AS OPPOSED TO PUTTING APARTMENTS OUT THAT ACTUALLY CREATE TRAFFIC LIKE FURTHER OUT ON EAST ONE 50, UH, WHICH IS MAKES THEM PEOPLE, THESE PEOPLE COME IN AND OUT RIGHT OFF THE FREEWAY, VERY LITTLE TRAFFIC.

IT'S JUST THE COMP PLAN IS ALL ABOUT EXPLAINING THAT DENSITY DISCUSSION TO RESIDENTS.

AND IT'S JUST NOT, IT'S NOT HERE IN THE BACKUP.

WE'LL MAKE SURE WE ADD THAT ON THE, THE BACKUP FOR THE SECOND READING.

UM, FOR REFERENCE, DR. HARRIS, IF YOU WANTED TO ADD IN SOMETHING, I'M CONCERNED ABOUT WATER CONSERVATION MEASURES, UM, AND WOULD LIKE TO SEE A PLAN,

[02:00:01]

UM, FOR WATER RECAPTURE, UH, AND RAIN WATER CAPTURE.

UH, FOR INSTANCE, CONDENSATE FROM THE APARTMENTS WOULD BE A HUGE THING AND WOULD WATER ALL OF THE LANDSCAPE ON THAT SIDE OF ONE 50 POTENTIALLY.

UM, RAIN WATER CAPTURE, IF YOU, IF THAT FITS IN WOULD BE GREAT.

UM, BUT ALSO, BUT THE RECAPTURE OFF OF THE A CU WOULD BE REALLY PHENOMENAL.

AND THEN AS FAR AS THE, IF THE POND AREAS THAT YOU HAVE, I'M CONCERNED, UM, WITH HOW THOSE GET FILLED.

ARE ANY OF THOSE SPRING FED BY ANY CHANCE? BECAUSE WE DO HAVE SOME SPRING FED PONDS ON THAT AREA, IN THAT AREA OF TOWN.

YEAH.

I REALLY NEED MY CIVIL ENGINEER TO KIND OF TALK ABOUT, I MEAN, WE'VE COME UP WITH SOME IDEAS AND SOME SOLUTIONS FOR THAT GATHERING THE CONDENSATION FOR THE MECHANICAL UNITS, UM, UH, DOING WHAT WE CAN TO CONSERVE WATER.

IT'S A BIG THING FOR US AS WELL.

UM, WE DON'T WANT, YOU KNOW, WE'VE REALIZED THAT THE CITY'S BEEN NEGOTIATING WITH SAN MARCUS TO GET SOME ADDITIONAL WATER.

SO WE'RE NOT, WE'RE TRYING TO DESIGN THIS LANDSCAPE WISE, AND FOR THE CITY TO CON TO BASICALLY SAVE ALL THE POSSIBLE WATER THAT'S NECESSARY, EVEN WITH LANDSCAPING.

SO OUR IDEA IS TO GET LANDSCAPING THAT'S NOT NEEDS, THAT DOESN'T NEED A LOT OF WATER.

AND THAT'S KIND OF THE IDEA BEHIND SOME OF THE TURF, WAS WE WANT TO MAKE SURE THAT THERE'S SO MANY DIFFERENT TURFS OUT THERE THAT LET THE WATER FLOW THROUGH THAT, YOU KNOW, REFILLS THE AQUIFER AND WHAT, WHAT HAVE YOU.

SO THAT'S KIND OF WHERE WE'RE TRYING TO HEAD WITH EVERYTHING.

I'M NOT A HUGE FAN OF TURF BECAUSE IT'S PLASTIC AND IT LEECHES MICROPLASTICS INTO THE AQUIFER, UM, IN THE STREAMS. SO YEAH, IT IS A TRADE OFF WITH GRASS AND WATER.

BUT, UM, ONE OF THE THINGS IS, DID I UNDERSTAND THAT COMPLETION WILL BE AROUND IN 27, 20 27? UH, YES, MA'AM.

THAT'S, THAT'S ABOUT RIGHT.

WELL, WE WILL HAVE OUR WATER COMING IN FROM THE ZA AQUIFER AT THAT POINT, WHICH WILL REALLY TAKE THE STRESS OFF, UH, OUR WATER SOURCES AND OFF OF THE EDWARDS AQUIFER, HOPEFULLY.

UM, SO THAT'S, YEAH.

UH, ACTUALLY SUPPOSED TO BE HERE IN FEBRUARY, SO THAT WILL HELP US ALL, ALL OUT A LOT.

SO I THINK TO DR.

HARRIS'S REAL QUESTION, SO THE, THE, YOU KNOW, HOW THEY SAY THE REPORTS OF MY DEATH ARE WILDLY EXAGGERATED, ? WELL, THE REPORTS THAT CAUSES WATER RUNNING OUTTA WATER IS BEING WILDLY EXAGGERATED.

THE AGREEMENTS WITH SAN MARCOS ARE BEING WILDLY TAKEN OUTTA CONTEXT.

IT'S NOT, IT'S PART OF AN ONGOING EFFORT TO SINK UP.

WE USED TO SELL WATER TO BUTTA, AND SO BUTTA WANTED TO DO THEIR OWN THING, BUT WE SAID, NO, COME TAKE WATER FROM US AS A PART OF A LARGER SYSTEM SO THAT YOU CAN BE A PART OF A LARGER SOLUTION.

RIGHT.

UH, SO WE'RE NOT SOLVING OUR PROBLEMS. SO WE'RE ALL PART OF A UNIT TOGETHER.

SAN MARCOS IS SHARING BECAUSE IT'S PART OF WHAT WE'VE BEEN WORKING ON FOR 15 YEARS.

YEAH.

UH, AND SO, BUT REGARDLESS, WHAT DR. HARRIS IS SAYING IS THAT AS WE MOVE FORWARD, THE LESSONS THAT WE'RE LEARNING IS, NUMBER ONE, WE NEED TO PROVIDE MORE WATER.

BUT NUMBER TWO, WE NEED OUR NEW, ESPECIALLY SOME OF THESE MIXED USE PROJECTS, TO REALLY BE ABLE TO, IF YOU'RE, IT'S GONNA BE INCENTIVIZED TO BE ABLE TO DEMONSTRATE TO US THAT YOU ARE TAKING WATER CONSERVATION SERIOUSLY AND DEMONSTRATE THAT YOU'RE GONNA BE, YOU'RE GONNA, UM, REDUCE YOUR, YOUR PER CAPITA USE, FOR EXAMPLE.

RIGHT.

UH, AND SO IS THERE SOMETHING TO WHAT DR. HARRIS IS ASKING THAT YOU CAN DO TO DEMONSTRATE THAT THIS PROJECT IS GOING TO LEAD THE WAY? 'CAUSE YOU'VE BEEN TALKING IN YOUR PRESENTATIONS ABOUT BEING LEADING EDGE AND THINKING ABOUT THE QUALITY OF LIFE.

IS THERE SOMETHING THAT YOU CAN DO TO HELP US BELIEVE THROUGH THE AGREEMENT THAT YOU'RE GONNA CONSERVE WATER AS BEST AS YOU CAN? CARRIE, DO YOU WANT TO, I MEAN, SHE'S MY CIVIL ENGINEER, SO LET HER KIND OF WEIGH IN.

THIS IS KIND OF WHERE I GET A LITTLE OVER MY SKIS.

YEAH.

I MEAN, THAT'S WHY I HIRE THE PROFESSIONALS THAT KNOW HOW TO CONSERVE WATER AND KNOW HOW TO, RIGHT.

BUT I, YOU KNOW, I'VE SEEN A LOT OF PLANS.

YEAH.

AND THERE'S ONE WAY FOR AN ENGINEER TO DESIGN WHERE THEY'RE JUST DESIGNING TO, YOU KNOW, MAXIMUM RETURN ON INVESTMENT AND THEY'RE NOT REALLY, YOU KNOW, SO CONSIDERING WATER, FOR EXAMPLE, HAVE YOU PRIORITIZED THAT IN YOUR ENGINEERING? AND WILL YOU COMMIT TO THAT IN A DEVELOPMENT AGREEMENT? I WILL COMMIT TO THAT IN A DEVELOPMENT AGREEMENT, AND WE WILL STRIVE TO DO THE BEST WE CAN AT CONSERVATIVE CONSERVING WATER.

ONE OF THE, IN OUR PLANS, ONE OF THE THINGS I'D REALLY LIKE TO, UM, MOVE OUR COMMUNITY FORWARD ON IS THE ONE WATER CONCEPTS FOR BUILDING AND LEAD CERTIFICATION, EVEN, OR AT LEADS LEAD QUALIFICATION FOR ENERGY USE.

UM, NOT NECESSARILY BEING CERTIFIED, ALTHOUGH THE FEES FOR THAT HAVE COME WAY DOWN.

UM, BUT THEY JUST MAKE SENSE.

THEY MAKE SENSE FOR THE, UH, OWNERS OF THE BUILDING AND THE RESIDENTS AND EVERYBODY USING THAT AREA BECAUSE IT'S A GREAT RETURN ON INVESTMENT.

IT'S AN INVESTMENT UP FRONT, BUT IT'S A GOOD RETURN ON INVESTMENT.

YEAH, I MEAN, THE IDEA IS, AS A DEVELOPER FOR THIS PROJECT, I MEAN, WE WANNA DO THE BEST

[02:05:01]

PROJECT IN KYLE, TEXAS.

THAT, THAT WAS OUR GOAL WHEN WE CAME HERE.

SO WE'RE GONNA STRIVE TO KEEP OUR COSTS DOWN ON ELECTRICITY, WATER, EVERYTHING.

BECAUSE, YOU KNOW, WE, WE WANNA PASS THAT SAVINGS ALONG TO OUR TENANTS.

WE WANNA MAKE SURE OUR TENANTS, OR CAN'T AFFORD TO PAY FOR THEIR SPACE AND STAY HERE FOR A LONG TIME.

I THINK, UM, IN DECEMBER, I KIND OF MENTIONED TO EVERYBODY THAT I'M TRYING TO BRING AS MUCH LOCAL, YOU KNOW, TEXAS KIND OF BUSINESSES TO THIS AREA AND LOCAL BUSINESSES THAT ARE HERE ALREADY, AND KYLE TO THIS CENTER.

SO THE IDEA IS FOR ME TO, TO BUILD SOMETHING THAT'S REALLY SPECTACULAR FOR THE WHOLE AREA AND TO CONTROL THOSE COSTS AS BEST I CAN AND, AND, AND TO MAKE SOMETHING REALLY SPECIAL HERE.

YEAH.

IT'S JUST THE, WE HEAR FROM THE, THE DEVELOPMENT COMMUNITY, THAT STATEMENT ACROSS THE BOARD, WHAT WE WANNA SEE IS IN THE AGREEMENT.

MM-HMM.

A COMMITMENT TO THAT, WHAT YOU'RE SAYING.

WE HAVEN'T SEEN THE AGREEMENTS YET.

THEY'RE COMING AT OUR NEXT MEETING.

AND SO, YOU KNOW, SOME, SOME, SOME FOLKS HAVE DONE SOME NEGOTIATION, BUT THAT'S REALLY WHAT IT'S GONNA COME DOWN TO IS WHETHER OR NOT THAT AGREEMENT CONVINCES US THAT.

AND YOU'RE DOING A VERY GOOD JOB.

I WATCHED THE WHOLE P AND C MEETING.

I THINK THE MAJORITY OF US DID.

YOU HANDLED THAT VERY, VERY WELL.

SO I'M, THIS IS, IT'S NOT A CRITIQUE, IT'S A COMMENDATION, BUT IT ALL COMES OUT IN THE WASH WHEN WE HAVE, WHEN WE LOOK AT THIS DEVELOPMENT AGREEMENT.

UNDERSTOOD.

WE'VE WORKED ON IT VERY HARD.

OKAY.

THE DA AND THE THREE 80 AND THE PUT AS WELL.

SO, UM, THE STAFF'S BEEN GREAT.

BRIAN'S BEEN GREAT.

EVERYBODY'S BEEN GREAT.

SO I THINK YOU'LL BE VERY PLEASED TO SEE WHAT'S IN THE WELL.

SO I'D LIKE TO JUST, UH, I WISH I COULD, UH, SHARE MY SCREEN 'CAUSE I WANNA SHARE THE COMP PLAN.

I WANNA TALK, UH, JUST BRIEFLY ABOUT DENSITY.

UH, IT'S, BUT I, I CAN'T DO IT.

BUT, SO IT'S VERY, UM, UM, COMMONLY THE, THE DENSITY ARGUMENTS USED AGAINST DEVELOPMENT THAT FOLKS DON'T WANT, JUST IN GENERAL.

UM, IF YOU'VE LIVED HERE FOR FIVE YEARS, FOR EXAMPLE, THE CITY'S GROWING.

IF THE PERSPECTIVE IS FROM SOMEONE WHO'S LIVED HERE FOR 10 OR 15, OR LIKE A COUPLE OF THESE GUYS 30 YEARS, YOU'RE THE REASON THE CITY'S GROWING, IF THAT MAKES SENSE.

YES.

LIKE, YOU KNOW, THE PEOPLE WILL SAY, LIKE, I MOVED HERE A YEAR AGO, AND NOW THE CITY'S GROWING AND IT'S THE LAST ONE IN 45 YEARS.

CLOSE THE DOOR SHUT.

YOU KNOW, SO IT'S LIKE, IT, IT'S A LITTLE BIT CHALLENGING, BUT, YOU KNOW, GENERALLY SPEAKING, WHEN IT COMES TO DEVELOPMENT, YOU WANT TO PROVIDE FOR, UH, HIGH RETURN ON INVESTMENT DENSE PROJECTS AT YOUR SUPER REGIONAL NOSE AND YOUR URBAN CORES.

BECAUSE THE PEOPLE ON THIS PROJECT, UH, THEY'RE COMING OFF OF I 35, THEY'RE, THEY'RE, THEY'RE PULLING RIGHT INTO THEIR PROJECT.

AND SO MULTIFAMILY PRODUCES, UH, ROUGHLY HALF THE VEHICLE TRIPS PER DAY COMPARED TO SINGLE FAMILY.

SO THE TRAFFIC ON ONE 50 IS NOT FROM MULTIFAMILY PROJECTS, IT'S FROM SINGLE FAMILY PROJECTS AS WELL AS COMMUTERS.

SO THE OTHER HUGE PROBLEM WITH THIS INTERSECTION IS THAT IT'S A STATE HIGHWAY, HIGHWAY ONE 50.

AND SO A LOT OF THE TRAFFIC THAT'S ADDING TO IT IS NOT JUST IN THE CITY OF KYLE APPROVED DEVELOPMENT, WE'RE THE ONES CAUSING ALL THE PROBLEM.

IT'S DEVELOPMENT FROM ALL OVER.

IT'S CALDWELL COUNTY THAT'S PRODUCING PEOPLE DRIVING THROUGH ONE 50 AND GETTING, UH, STOPPED RIGHT THERE.

SO, UM, UH, IT WAS, IT'S, I THINK I, I, UH, WAS TALKING TO UH, COM, THE SCHOOL BOARD, UH, TRUSTEE VANESSA PETRI, ABOUT WHAT'S THE SCHOOL DISTRICT'S VIEW VERSUS ON MULTIFAMILY VERSUS SINGLE FAMILY.

UH, AND HER ANSWER WAS ONE THIRD, THE CHILDREN PER CAPITA PER UNIT, UH, COMPARED TO SINGLE FAMILY.

SO IT'S HALF THE VEHICLE TRIPS PER DAY PRODUCED MULTIFAMILY, AND IT'S ONE THIRD, THE AMOUNT OF CHILDREN THAT ARE BEING PUT INTO THE SCHOOLS AND OVERCROWDING THE SCHOOLS COMPARED TO SINGLE FAMILY, ALL OF THE EXPENSE FOR, UH, THE CITY.

AND ALL THE TRAFFIC IS GENERATED BY LARGE LOT SUBDIVISIONS FAR OUT.

AND THAT'S WHAT CREATES THE SPRAWL.

BUT, SO THAT, TO THE GENTLEMAN'S POINT EARLIER, UH, IF YOU WERE GONNA TRY TO PRODUCE, UH, UH, DENSITY IN YOUR CITY SO THAT YOUR INFRASTRUCTURE IS BEING MAXIMIZED, UH, THIS WOULD BE THE, THIS WOULD BE THE SIDE I'D WANT TO, I'D WANNA DO IT ON, BUT I WOULD WANNA MAKE SURE THAT IF WE'RE GOING TO INCENTIVIZE IT, WHICH IS WHAT'S BEING PROPOSED, THEN EVERYONE UP HERE IS GETTING WHAT THEY WANT.

UM, UH, BECAUSE WE'RE NOT JUST GIVING YOU ZONING, WE'RE HELPING YOU TO PAY FOR THIS INFRASTRUCTURE.

AND, UH, MIXED USE ZONING IS ALWAYS KIND OF INTERESTING TO ME BECAUSE IT'S THE ONE WAY, LIKE, WOULD WE EVER INCENTIVIZE MULTIFAMILY? YOU WOULD SAY, NO, WHY WOULD WE EVER DO THAT? AND IN A WAY, THE MULTIFAMILY IS HELPING TO PRODUCE CASH FLOWS THAT CREATE AN INCENTIVE FOR YOUR PROJECT.

UH, AND SO JUST TO ME, ALL THAT MEANS IS, YOU KNOW, 'CAUSE THAT MULTIFAMILY PROJECT'S GONNA BE VERY PROFITABLE FOR YOU, WE COULD HAVE ZONE THAT, UH, R THREE THREE ANY DAY OF ANY WEEK OF ANY YEAR SINCE HEB SOLD THE LOT.

UH, SO THAT'S, YOU KNOW, THAT'S NOT, THERE'S NO REASON FOR US TO INCENTIVIZE THAT.

YOU CAN DO IT ALL ON YOUR OWN.

WE JUST NEED TO MAKE SURE THAT WHAT WE'RE GETTING BACK IN RETURN IS EXACTLY WHAT WE'RE ASKING FOR.

SO I, I BELIEVE YOU WILL.

AND I THINK THAT ONCE THE PROJECT'S COMPLETED, YOU'RE, THE, THE WHOLE CITY'S GONNA BE VERY HAPPY AND TO ADDRESS KIND OF THE TRAFFIC.

I MEAN, WE'VE HAD A 440 PAGE TIA DONE AND TEXDOT AND THE CITY, SOME OF THE CITY STAFF AND US HAVE BEEN IN

[02:10:01]

THESE MEETINGS TO HELP CORRECT SOME OF THOSE ISSUES.

SO IT SHOULD, WE HOPE RELIEVE BASED ON TDOT'S INPUT AND, UM, RELIEVE SOME OF THESE TRAFFIC ISSUES THAT ARE GOING, BECAUSE THERE ARE DESAL LANES, AS JASON ALLUDED TO, AND A FEW OTHER THINGS AND IMPROVEMENTS WE'RE MAKING, INCLUDING THE LIGHT, UH, FOR PEDESTRIANS OR CROSS.

SO IS IT A HAWK SIGNAL OR FULL SIGNALED PEDESTRIAN CROSSING? FULL SIGNALED.

OKAY.

SO ALL OF THE ONE 50 DESAL LANES, TURN LANES, LIGHTS, EVERYTHING IN THAT, THAT YOU'RE PROPOSING IS PHASE ONE IMPROVEMENTS.

EVERYTHING ON ONE 50 HAS TO BE COMPLETED BEFORE YOU GET A CO OR ARE YOU ASKING TO, YOU KNOW, YOU'RE PHASE THREE, I'M SORRY.

IT SAID ART PROJECTS AND STUFF.

I GET, I'M LIKE, THAT'S THE TRICK I KNOW DEVELOPERS DO, WHERE THEY'RE LIKE, PHASE ONE IS ALL OF OUR MULTIFAMILY AND PHASE THREE, THE STUFF YOU WANT, WE'RE NOT REALLY COMMITTING TO.

WELL, MAYBE WE'LL GET TO IT OR MAYBE WE WON'T, LIKE ART MURALS AND, YOU KNOW, AMPHITHEATERS, I SEE THAT RIGHT AWAY.

I'M LIKE, COME ON.

YEAH.

HONESTLY, I MEAN, I, I'M NOT SURE WHY WE REALLY HAVE A PHASE THREE BECAUSE IT'S REALLY A LOT, A LITTLE BIT OF MONEY ON THE, ON THE, ON THE, I MEAN, THE AMPHITHEATER'S GONNA BE DONE WHEN WE'RE PUT IN THE, THE INFRASTRUCTURE BECAUSE IT'S GONNA HAVE TO BE BURNED UP AND YOU'RE GONNA HAVE HEAVY EQUIPMENT OUT THERE WORKING.

SO THE IDEA IS JUST TO GIVE US A LITTLE FLEXIBILITY.

IF FOR ANY REASON THE MARKET TURNS OR INTEREST RATES KEEP GOING HIGHER INSTEAD OF LOWER, OR ANY REASON WE HAVE A LITTLE BLIP IN THERE, IT JUST GIVES US A LITTLE EXTRA TIME.

THE MURALS COULD ACTUALLY BE PUT BACK INTO PHASE TWO AND I WOULDN'T REALLY CARE.

AND SO, UM, THAT'S NOT A BIG CONCERN OF MINE.

I MEAN, I WANT THE MURALS THERE.

THAT WAS THE FIRST THING WE KIND OF BROUGHT TO THE CITY YEARS AGO, UH, TO SHOW THEM.

AND THAT'S WHAT EXCITED THE CITY IS.

WE'RE DOING SOMETHING COMPLETELY DIFFERENT THAN ANYBODY ELSE.

SO, YOU KNOW, I HAVE NO PROBLEM MOVING THOSE DATES AROUND AS WELL.

IF WE WANT TO.

I WOULD JUST COMMENT THAT ONE OF THE THINGS THAT WE, UH, NEGOTIATED WITH TODD AND HIS GROUP WAS, UH, TERMINATION DATES.

SO IF PHASE TWO OR PHASE THREE ARE NEVER CONSTRUCTED, THERE'S SOME TIMEFRAMES IN THE AGREEMENT THAT IF THEY DON'T CONSTRUCT 'EM WITH THOSE TIMEFRAMES OR HAVE A RIGHT TO CURE THOSE, THEN THOSE PAYMENTS TERMINATE AND THEY NO LONGER GET THOSE INCENTIVES.

SO THERE'S AN INCENTIVE TO BUILD THE ENTIRE PROJECT.

THAT'S HOW WE'VE STRUCTURED IT.

UM, I DID WANT TO ALSO COMMENT ON, BUT THE PARKING GARAGE IS PHASE TWO, SO THEY DON'T HAVE TO BUILD THE PARKING GARAGE, WHICH IS WHAT WE WERE TOLD.

THEY, THEY DO.

SO IF THEY DON'T COMPLETE, EVEN IF THEY COMPLETE PHASE ONE AND WE START MAKING PAYMENTS ON PHASE ONE, IF THEY THEN DON'T COMPLETE PHASE TWO OR PHASE THREE, WE HAVE THE OPTION TO TERMINATE THE AGREEMENT AND STOP PAYING ON PHASE ONE AS WELL.

OKAY.

SO WHAT IN PHASE ONE IS THE CITY GETTING IN ORDER TO INCENTIVIZE A PROJECT LIKE THIS? WELL, YOU'RE, YOU'RE GETTING, UH, SOME OF THE TRAFFIC IMPROVEMENTS THAT WE'VE MENTIONED TO YOU.

YOU'RE, JASON, DO YOU HAVE THAT ON THE SLIDE? DO YOU MIND TO LIKE ELABORATE ON THE TRAFFIC IMPROVEMENTS? SURE.

WE, JASON, DO YOU HAVE THAT SLIDE? I'LL LET YOU LOOSE.

YEAH.

PRESENT ON THAT.

I'M LOOKING FOR THE PHASE ONE SLIDE.

UH, HERE WE GO.

SO HERE'S, HERE'S THE PHASE ONE IMPROVEMENT.

SO THOSE WOULD BE THE PONDS, UH, THAT WOULD BE PARKLAND, DEDICATION, VIBE, TRAIL IMPROVEMENTS, PARKLAND AMENITIES, UH, DOG PARK, PICKLEBALL, COURTS FOUNTAINS AND TRAFFIC AND UTILITY IMPROVEMENTS.

AND THEN AGAIN, THE, THE PEC IMPROVEMENTS.

UM, I DON'T THINK I HAVE A SLIDE ON THIS SHOWING THE TIA IMPROVEMENTS.

UM, BUT THERE'S MULTIPLE, UM, DE CELL LANES, XL LANES.

UM, SOME OF THE THROAT IS WHAT WE CALL, UM, THE CENTER TURN LANE AS YOU QUEUE UP ON, ON, ON ONE 50 AT 35.

YOU KNOW, THERE'S A STACK LANE, UM, WHERE SO MANY CARS CAN GO ON BOTH THERE AND, AND FURTHER DOWN ONE 50, THOSE WILL ACTUALLY BE EXTENDED TO ALLOW SOME MORE QUEUING IN THERE.

UM, THERE'S, THERE'S SEVERAL IN THAT, IN THAT TIA, UH, REQUIREMENTS WHO'S GOING TO BE MAINTAINING THE POND IN THE PARK AREA.

THIS WILL ALL BE ALL, UH, OWNER MAINTAINED.

UM, SO AS PART OF THE PLATTING, WE'LL NEED TO REVIEW THEIR HOA OR POA DOCUMENTS, PROPERTY OWNERS ASSOCIATION DOCUMENTS.

UM, WE WANT TO ENSURE THAT AS THIS PROPERTY KIND OF SPLITS UP, LOTTING OUT, THAT, THAT WE UNDERSTAND WHAT OWNERS, THAT EVERYBODY KNOWS, HEY, YOU'RE MAINTAINING THIS, THAT INCLUDES POTHOLES IN THE DRIVEWAYS DAMAGE TO CITY INFRASTRUCTURE.

UM, 'CAUSE SOME CITY INFRASTRUCTURE WILL BE ON PRIVATE PROPERTY.

UM, SO THE, THE DA IS GONNA REQUIRE THAT IF IT'S DAMAGED BY EITHER GUESTS OR TENANTS, THAT, THAT, THAT THEY'RE ON THE HOOK FOR THOSE REPAIRS.

NOT, NOT THE CITY.

THERE IS ROUGHLY 13 AND A HALF ACRES OF PARK LAND THAT'S NOT BEING BUILT ON.

SO IF YOU LOOK, IT'S NOT ON THE SCREEN NOW, BUT THE, UH, PHASE ONE IS REALLY GOING IN AND DOING ALL THAT AREA AT THE VERY BEGINNING OF THIS PROJECT TO OPEN IT UP TO THE COMMUNITY.

UH, SO YEAH, MOST OF, SO HANG ON, THE, THE TRAFFIC IMPROVEMENT THAT COUNCILMAN PARSLEY IS ASKING ABOUT THE, THE DESAL LANES, THE TURN LANES, THE SWITCH, THAT'S ALL OF PHASE ONE.

ALL THAT'S PHASE ONE.

YES SIR.

WHY IS THE PARKING GARAGE NOT PHASE ONE? YOU HAVE A, I'M ASSUMING EVERYTHING IN R THREE THREE IS PHASE ONE.

YOU'RE GONNA BUILD ALL THAT MULTIFAMILY

[02:15:01]

FIRST.

WELL, I'M NOT, I'M, I'M GONNA HAVE ANOTHER BUILDER TO DO IT.

I'M DOING OH, BUT THAT'S EVEN WORSE.

YOU JUST, YOU'RE GONNA SELL IT OFF AND GET SOMEONE ELSE TO GO BUILD IT.

WELL, I'M, I'M, THAT'S NOT MY PROFESSION AND I JUST, THERE'S RIGHT.

BUT IT, IT'S OUR JOB TO MAKE SURE THAT WE ARE GONNA GET SURE THAT, SO IF YOU'RE GONNA SELL OFF AND BUILD THE APARTMENTS, MY OPINION IS IF YOU GET TO BUILD THE APARTMENTS, THE CITY GETS EVERYTHING AT ONCE.

WE SHOULD GET ALL OF OUR RETAIL PUT IN.

WE SHOULD GET ALL OF OUR TRAFFIC IMPROVEMENTS, ALL OF OUR PARKLAND UPGRADES, ANY FEES, WHATEVER ELSE THAT'S ASSOCIATED WITH IT, THAT THAT MASSIVE R THREE THREE APARTMENT COMPLEX SHOULD NOT BE GIVEN A CO UNTIL EVERYTHING THAT, THAT WE WANT.

THE MAJORITY OF WHAT IS IN THE PHASE ONE IMPROVEMENTS ARE JUST STANDARD APARTMENT AMENITIES.

MM-HMM.

LIKE A DOG, DOG PARK AND TRAILS AND THINGS LIKE THAT.

IT'S NOT, WE, WE HAVE NO NEED TO INCENTIVIZE THAT.

SO IF WE'RE GOING TO, THEN WE HAVE TO TIE THAT TO, TO THE IMPROVEMENTS THAT WE WANNA SEE.

SO THE PHASE ONE IMPROVEMENTS ALONE ARE $6 MILLION.

AND SO YOU HAVE TO, FROM A BANKING PERSPECTIVE, YOU HAVE TO HAVE ENOUGH LEASES AND, AND TO, TO MONETARILY GO TO A BANK AND BORROW THE MONEY TO DO IT.

AND THEY'RE NOT GONNA GIVE, AND THIS, ESPECIALLY IN THIS MARKET, THEY'RE NOT GONNA GIVE ANY DEVELOPER.

I MEAN, IF YOU LOOK AT SOME OF THE OTHER DEVELOPMENTS THEY'RE GOING ON HERE RIGHT NOW, I MEAN, THEY'RE, THEY'RE, THEY'RE BUILDING 10,000 OR 20,000 OR 15,000 SQUARE FOOT OF RETAIL AT A TIME INSTEAD OF BUILDING 150.

SO WHAT WE'RE PROPOSING IS, IS WE'RE PUTTING $6 MILLION WORTH OF IMPROVEMENTS IN PHASE ONE, AND THEN WE'RE GOING TO CONTINUE TO START TRYING TO LEASE PHASE ONE, WHICH WE WANNA START EARLIER THAN, THAN THE LARGE.

SO THE FIRST PHASE WE BELIEVE WE CAN START HOPEFULLY WITH, WITH PERMITTING SOMETIME IN SEPTEMBER, OCTOBER OF THIS YEAR.

THE BIG PHASE THAT'S ON THE OTHER SIDE OF ONE 50 WITH A PARKING GARAGE IS GONNA TAKE A LOT MORE ENGINEERING AND A LOT MORE PEOPLE ON STAFF.

SAME ENGINEERING COMPANY, UH, TO HELP US GET ALL THESE PERMITS IN PLACE.

BUT IT'S GONNA TAKE A WHILE TO GET ALL THAT 150,000 SQUARE FOOT OF, UM, LAND PLANNED OR SQUARE FOOT OF RETAIL MIXED USE PLANNED OUT WITH THE PARKING GARAGE.

SO MY IDEA IS TO DO IT AS, AS SOON AS POSSIBLE, BECAUSE I WANT THE TAX REBATES AND I WANT THE, THE SAVINGS AS WELL.

BUT THE, THE FACT OF IT IS, IS THAT I'VE GOTTA HAVE, YOU KNOW, AND IT'S IT, LIKE YOU SAID, AND JASON MENTIONED EARLIER, I'VE GOTTA HAVE THE PARKING GARAGE PARKING SPACES TO GET TO KEEP BUILDING THE RETAIL THAT I PLANNED TO BUILD.

BUT, UM, THE IDEA IS TO HAVE, YOU KNOW, AND, AND I'VE TALKED TO MY DESIGNERS AND STAFF ABOUT QUITE A BIT OF THIS IS, I MEAN, I'M, I'D LIKE TO START WITH THE PARKING GARAGE AND GO TO THE SOUTH, BUT YOU, BUT THE IDEA OF BUILDING EVERY BIT OF THIS AT THE BEGINNING IS VIRTUALLY IMPOSSIBLE.

THAT'S WHY WE HAVE ALL THESE TIMEFRAMES ON HERE THAT SAYS, WE'RE GONNA MEET, WE'RE GONNA, WE'RE GONNA MEET THESE TRANCHES, OR THEY HAVE THE RIGHT TO SUSPEND MY TAX REBATES.

SO, BUT SEE, BUT HERE'S THE CHALLENGE WITH THAT.

EVEN IF WE DIDN'T GIVE YOU ANY OF, EVEN IF YOU SAID, ALL RIGHT, WE'RE GONNA SUSPEND AND YOU'RE NOT GONNA GET YOUR TAX BREAKS ON THE EXPENSIVE RETAIL, THEN WE, BUT WE ARE GIVING YOU YOUR ENTITLEMENT TO BUILD YOUR MULTIFAMILY MM-HMM.

.

AND SO IF YOU SAY, SO WE GET THIS WHOLE THING SET UP AND THEN YOU MAKE YOUR SALE.

I'M SURE YOU'VE ALREADY GOT YOUR GUY WHO'S GONNA BUILD THE MULTIFAMILY.

AND HE GOES, YOU GET YOUR CO YOU START BUILDING IT AND YOU SAY, YEAH, I DON'T WANNA BUILD THAT PARKING GARAGE.

YOU'VE ALREADY MADE YOUR BIG, YOUR BIG LAND SALE AND DONE YOUR PROJECT.

AND THE REST OF THE AGREEMENT WE'RE JUST LEFT WHERE WE'RE NOT GONNA GET ANY OF THE THINGS THAT WE WANT.

BUT YOU GOT WHAT YOU WANTED.

NO.

'CAUSE SO WHAT'S REALLY HAPPENING IS I'VE HAD SEVERAL PEOPLE TRY TO LOOK AT THIS MULTI-FAMILY TRACK.

IT'S TIED IN WITH MY, THE MULTI-FAMILY GROUPS WANNA MAKE SURE THAT I'M BUILDING WHAT I'M SAYING WE'RE GONNA BUILDING.

SO THEY'RE WANTING ALL THESE WATER FEATURES, THEY'RE WANTING THE PARKING GARAGE, THEY'RE WANTING 150,000 SQUARE FEET ACROSS THE WAY THEY'RE WANTING THE HOTEL PAD.

SO THEY'RE WANTING TO SEE THE SAME THING.

WE'RE HOLDING THEM ACCOUNTABLE TO THE SAME TIMELINES THAT I'M PROPOSING FOR THE CITY TO SAY, I'M GONNA MEET THESE BENCHMARKS AND I'M GONNA BE DONE WITH THIS PROJECT IN 2027.

AND SO THE MULTIFAMILY IS GONNA HAVE THE SAME CONTRACT YOU HAVE TO FINISH WHEN I'M FINISHING, WE'RE GONNA CONSTRUCTION AT ABOUT THE SAME TIMEFRAME.

SO WE HAVE TO DELIVER.

THEY HAVE TO DELIVER.

WILL YOU CODIFY THAT IN WRITING IN THE DEVELOPMENT AGREEMENT? SURE.

THAT, THAT YOU, THAT NOT COMPLETE THE MULTIFAMILY PROJECT UNTIL THE, UNTIL THE RETAIL PROJECT THAT YOU SAY THE MULTIFAMILIES ARE DEVELOPING CONTINGENT UPON.

SO IT'S LIKE EVERYBODY'S PUT, IT'S JOE, JOE BROOKS.

I DON'T DUNNO IF YOU KNOW JOE BROOKS.

IT'S, IT'S ALL MARKETPLACE.

I REFER TO THAT.

SO IT'S A, IT'S JUST A TYPICAL A PROPOSAL THAT THE CITY HAS THAT TIES THE RETAIL AND TRUE VERTICAL MIXED USE PROJECT INTO THE MULTIFAMILY SO THAT YOU CAN'T DO EXACTLY WHAT I'M SAYING.

MM-HMM.

, WHICH IS EXACTLY WHAT DEVELOPERS DO.

NOT SAYING YOU'RE DOING THAT AT ALL.

IT'S HAPPENED BEFORE.

WE GIVE A LARGER ENTITLEMENT.

SO, YOU KNOW, LIKE THE, I WASN'T, I, I WOULD HAD TO RECUSE MYSELF, BUT IT'S THE AREA OVER THERE BY MY OLD DEALERSHIP WHERE WE PUT IN A MULTIFAMILY PROJECT ON THE BACK AND EVERYTHING ELSE GOT ZONED MIXED USE, WHICH REQUIRES GROUND FULL OF RETAIL.

AND GUESS

[02:20:01]

WHAT HAPPENED? THE MULTIFAMILY GOT BUILT AND THE REST IS STILL JUST A FIELD.

SO THE COMMUNITY JUST SEES APARTMENTS GOING UP.

RIGHT.

AND THE CITY FEELS LIKE IT GOT GYPPED.

NO, I MEAN, AGAIN, ONCE YOU SEE THE TIMELINES WITH WHAT WE'VE PUT IN THE DA AND THE THREE 80 AND EVERYTHING, OH, I KNOW THE DATES WILL SUPPORT WHAT WE'RE TRYING TO, TO GET DONE AND ACCOMPLISHED WITH THE CITY, INCLUDING THE MULTIFAMILY.

SO I HAVE NO PROBLEMS. AND I THINK IT'S ALREADY IN THERE THAT WE HAVE TO GET SO MUCH OF THE RETAIL COMPLETED BEFORE WE COULD GET A CO AS THE MULTIFAMILY IS BEING BUILT.

OKAY.

WHAT DOES IT SAY? WHAT'S THE, WHAT'S THE LANGUAGE SAY? I HAVE TO PULL IT UP.

OKAY.

SEE, ARE ANYBODY ELSE COUNCILOR PARSLEY? I'M GOING FOREVER.

I'M, I'M MAYOR PRO TIM, YOU STILL GOT QUESTIONS? YEAH, I STILL HAVEN'T GOTTEN THE ANSWERS TO MINE.

YEAH, SORRY, SORRY.

I ASKED ABOUT 30 MINUTES AGO.

UH, DEFINITELY, UM, JUST, UH, FIRST ONE WAS THE REQUIREMENT OF THE 20 RESIDENTIAL UNITS, UH, ON THE S PARCEL, THE, THE MINIMUM, MAKING SURE THAT LANGUAGE IS IN THERE SO THAT WAY THE, THE PROJECT STAYS, UH, MIXED USE.

RIGHT.

SO SOMETHING I WANT TO SEE, UH, PUT IN THERE.

THE OTHER ONE IS, UH, TIE THE CERTIFICATES OF OCCUPANCY, UH, TO THE APARTMENTS OF R THREE THREE, THE COMPLETIONS OF THE VIBE TRAIL.

TRYING TO GET THAT VIBE TRAIL IN QUICKLY IS WHAT'S IMPORTANT TO ME.

AND THEN THE LAST ONE IS THE, UH, RELATED TO THE PRIOR POINT, CER CERTIFICATES OF OCCUPANCY FOR THE BUILDINGS IMMEDIATELY AROUND THE VIBE SPOT SHOULD BE AT LEAST 50% COMPLETION.

BUT WE'RE KIND OF THINKING ABOUT DOING IT AT THE BEGINNING OF THE PROJECT, THE VIBE TRAIL, IF IT, THAT'S, IF THAT'S WHAT YOUR AMBITION IS, OR AT LEAST AT 50%.

WELL, I WAS GONNA SAY TIE THE COS IN THE MULTIFAMILY TO THE COMPLETION OF THE RETAIL MIXED USE AS OPPOSED TO THE VIBE, WHICH OBVIOUSLY THEY WOULD, THEY WOULD DO THAT.

'CAUSE THAT'S JUST A DROP IN THE BUCKET.

OKAY.

AND THEN THE LAST ONE IS, UH, UH, THE TURF.

AND YOU'VE ALREADY ADDRESSED THAT PART OF IT.

OKAY.

SO THANK YOU.

ALRIGHT, SO, SO THE FIRST TWO OKAY, FOR SURE.

ONE MORE TIME ON THE FIRST ONE.

THE FIRST ONE IS, UH, ADD A REQUIREMENT FOR A MINIMUM OF 20 RESIDENTIAL UNITS IN THE RS PARCEL.

THE PUD ALREADY REQUIRES A MAXIMUM OF 39 RESIDENTIAL UNITS.

UH, MY CONCERN IS THAT IF ONLY A MAXIMUM WAS PROVIDED THAT THE DEVELOPER COULD ELIMINATE THE RESIDENTIAL UNITS WITHOUT BREAKING THE TERMS OF THE PUD AND WE'D LOSE A MIXED USE ATMOSPHERE ON THE PROJECT.

UM, SO YEAH, IT'S A LITTLE BACKGROUND ON THAT ACTUAL SECTION.

UM, THE, THE OWNER ACTUALLY PROPOSED A MINIMUM OF 20 UNITS.

THAT WAS WHAT THE ORIGINAL LANGUAGE SAID.

UM, OUR CONCERN WAS THAT MAY BE A LITTLE LOW AND WE TALKED, YOU KNOW, BUT WE DIDN'T WANT IT TURNING INTO A FULL BLOWN JUST MULTIFAMILY PROJECT.

SO WE ADDED THE MAXIMUM INSTEAD OF THE MINIMUM.

BUT WE KIND OF UNDERSTAND WHERE YOU'RE GOING.

SO I, I THINK COUNCILMAN RIZZO JUST WANTS TO MAKE SURE THAT THERE'S A MINIMUM MASS WE CAN GO BACK IN THERE.

I HAVE NO ISSUE WITH THAT AT ALL.

OKAY.

SOUNDS GOOD.

AND THEN THE, THE LAST ONE IS THE, UH, TRAIL SYSTEM, BUT YOU'VE ALREADY YEAH, I'M, I'M, ALL THE TRAILS ARE GOING IN AT THE BEGINNING, I MEAN, AGAIN, AND THE TEXT OUT IMPROVEMENTS.

AND THE REASON IT'S IMPORTANT IS YOU HAVE ALL THIS EQUIPMENT THAT'S GONNA NEED TO BE OUT THERE AND BE USED, UH, ADEQUATELY.

AND SO THE IDEA IS TO START THE PHASE ONE WITH THE RETAIL AND THE WATER FEATURES AND THE VIBE TRAILS AND ALL THAT STUFF, ALL THE TEXDOT IMPROVEMENTS, AND THEN JUST MOVE THAT EQUIPMENT AS PERMITTING ALLOWS TO ACROSS THE HIGHWAY TO THE ONE FIFTIES OF THE LARGER MIXED USE DEVELOPMENT PARCEL.

OKAY.

AND, AND I THINK YOU'VE ALREADY ADDRESSED THAT.

YOU'RE GONNA START SOMETIME IN SEPTEMBER.

SO NESTING SEASON'S OVER BY THEN.

AND, UH, THIS, UH, THAT WAS MY CONCERN.

WE'RE IN THE MIDDLE OF NESTING SEASON.

THAT'S A BIG PARCEL OF LAND.

UH, THERE'S A LOT OF WILDLIFE RIGHT NOW, BUT UH, AFTER THAT YOU'RE GOOD.

SO SEPTEMBER WOULD BE A GOOD TIMEFRAME.

SO WE, WE HOPE SO.

I MEAN, AGAIN, THAT'S, WE'RE DEPENDENT ON PERMITTING AND WE'RE MOVING AS FAST AS WE POSSIBLY CAN WITH OUR ENGINEERS AND ARCHITECTS ONCE THIS IS APPROVED.

YEAH, WE'RE JUST, YOU KNOW, UH, MAY, JUNE IS A BIG SEASON FOR SURE.

YEAH.

SO, YEAH, WE'RE GOOD.

THANK YOU.

MM-HMM.

, MAYOR, MAYOR.

UM, WE'LL HAVE THE EXACT LANGUAGE AT THE NEXT MEETING, BUT THE THREE 80 GRANTS ARE TIED TO THE FIRST PHASE OF RETAIL BEING BUILT.

SO BEFORE HE GETS ANY PAYMENT, THE FIRST PHASE OF RETAIL HAS TO BE BUILT.

THE FIRST PHASE OF RETAIL, WHICH IS INCLUSIVE OF THE GARAGE, OR NO, NOT THE GARAGE.

ALRIGHT, WHAT IS THE FIRST PHASE OF RETAIL? HOW MANY SQUARE FEET IN PHASE ONE? 37,000 AND WHAT IT, SO, BUT IT'S ALL, EVERYTHING'S GONNA BE SURFACE PARKED.

EVERYTHING'S GONNA BE SURFACE PARKED BECAUSE OUR SURFACE PARK WILL ALLOW THAT ON PHASE ONE, WHICH IS, UH, JUST TO THE SOUTH OF MULTIFAMILY.

SO THOSE SURFACE, SO THOSE CALCULATIONS HAVE BEEN WORKED OUT WITH THE CITY AND THOSE DEMANDS WERE MET WITH THE RE THE FIRST 37,000 SQUARE FEET.

AGAIN, THE, THE IDEA IS TO MOVE ACROSS THE STREET AND THEN START CONSTRUCTING ALL THE, THE ADDITIONAL RETAIL.

AND IF I HAD MY WAY, I WOULD BE ABLE THE GARAGE WITH THE TOWN HOMES THAT SURROUND IT AND WORK FROM NORTH TO SOUTH WITH FILLING UP THAT RETAIL AS WE GO.

INCLUDING, WHY CAN'T YOU, WHY CAN'T YOU FLIP IT ALL? AND SINCE YOU SAID THE APARTMENT FOLKS ARE SAYING THEY HAVE TO HAVE ALL THIS RETAIL AND DENSITY, UH, WHY CAN'T YOU START ON THE WEST SIDE WITH THOSE PROJECTS, COMPLETE ALL OF THAT AND THEN MOVE TO THE EAST SIDE.

NOW

[02:25:01]

THE MULTIFAMILY WANTS ALL THE BEAUTIFUL WATER FEATURES AND EVERYTHING ON THE SAME SIDE OF ONE 50 AS THEY'RE AT, THEY'RE ON, THEY DEFINITELY WANT THE ADDITIONAL RETAIL ACROSS THE STREET, BUT THEY'RE JUST, THEY'RE TYING THE WHOLE PHASE ONE DEVELOPMENT INTO MAKING SURE THEIR IMPROVEMENTS ARE MET AND THEIR, THOSE AMENITIES ARE ABLE TO, THEIR RESIDENTS CAN WALK OUT OF A GATE OR A FENCE OR WHATEVER AND COME TO THIS AREA.

HERE'S THE PROBLEM.

THAT'S NOT WHAT WE WANT TO INCENTIVIZE.

MM-HMM.

WE WANNA INCENTIVIZE THE OTHER SIDE OF THE STREET.

THAT'S, THAT'S WHAT YOU'RE SELLING.

THAT'S WHAT WE'RE TRYING TO BUY.

SO WE NEED TO KNOW IN THE AGREEMENT THAT THE, THAT THE WESTERN SIDE, THE MIXED USE WITH THE PARKING GARAGE AND THE RETAIL IS, IS REALLY WHAT WE'RE GONNA GET WITH A VOTE.

I DON'T WANT TO VOTE FOR MULTIFAMILY AND ALLOW THAT PROJECT TO MOVE FORWARD WITH THE THOUGHT THAT, THAT WE'RE GONNA GET THE TRUE MIXED USE BECAUSE WE HAVE SEEN IT HAPPEN OVER AND OVER AGAIN WHERE THIS EXACT PROPOSAL HAPPENS AND THE MULTIFAMILY GOES OFF AND THE MIXED USE JUST SITS THERE.

AND I FEEL LIKE THE DEVELOPERS LAUGHING TO THE BANK THINKING LIKE, OH, I SOLD THEM THAT WE WERE GONNA GET THIS BIG MIXED USE PROJECT AND, AND THEY GOT DISTRACTED BY IT AND THEY VOTED FOR SOMETHING AND LET ME MAKE MY MULTIFAMILY SELL.

WHICH IS REALLY THE ONLY WAY WE APPROVE MULTIFAMILY ANYMORE, IS IN A PROJECT LIKE THIS.

CAN YOU CONVINCE US THAT WHAT WE'RE BUYING IS ACTUALLY ON THE WEST SIDE OF ONE 50? AND I'M NOT TALKING ABOUT JUST THE INCENTIVE, I'M TALKING ABOUT THE ZONING ITSELF.

BECAUSE THE ZONING IS WHAT'S GONNA ALLOW THE PROJECT TO BE ENTITLED.

YEAH.

AND MAYBE YOU DON'T GET THE INCENTIVES, BUT YOU DON'T NEED THE INCENTIVES FOR THE PROJECT ON ON ONE 50 THAT, OR ON THE EAST SIDE, THAT WOULD PENCIL OUT MOST LIKELY WITH JUST THE ENTITLEMENT.

THE, THE TEXDOT IMPROVEMENTS ALONE ARE 1,000,005 WITH THE LIGHTING.

SO THE POND IS 400 PLUS THOUSAND DOLLARS.

THE, THE VIBE TRAILS ARE ANOTHER TWO OR $300,000.

WE GOT PARKED BENCHES AND LIGHTING THAT GO AROUND THE BACK OF THIS AREA AS WELL.

SO I, YOU KNOW, MY, I THINK AGAIN, MY POINT IS, IS WE WE'RE INVESTING $6 MILLION.

IF I DON'T DELIVER, Y'ALL ARE PULLING IT FROM ME.

SO I HAVE TO DELIVER ON THE OTHER SIDE OF THE HIGHWAY.

BUT, BUT THAT'S THE THING.

WE'RE NOT PULLING IT FROM YOU.

NO, WE'RE JUST PULLING THE INCENTIVE.

YOU, LIKE YOU SAID, IT'S NOT EVEN YOUR PROJECT, THAT MULTIFAMILY PROJECT.

YOU'VE GOT SOMEONE LINED UP TO BUY IT.

SO YOU MAKE A SALE AS SOON AS THE ZONING IS APPROVED, REGARDLESS OF WHETHER YOU MEET THE CRITERIA FOR YOUR INCENTIVE, YOU GET YOUR SALE UPFRONT.

SO WHAT WHAT WE'RE TRYING TO SAY IS WE WANT TO TIE THE COS ON THE MULTIFAMILY SITES TO THE COS ON THE, UH, AT LEAST ON A CERTAIN PORTION OF THE RETAIL SITE, OR HAVE YOU DO THE SITE ON, ON ONE 51ST.

OR IF YOU'RE GONNA PROCESS IT THE WAY YOU'RE TRYING TO PROCESS IT, AT LEAST HAVE IT BE DONE IN SUCH A WAY THAT WE HAVE ASSURANCES THAT THE ENTITLEMENT WON'T BE TAKEN AWAY FROM US ESSENTIALLY, OR GIVEN TO YOU WITHOUT US GETTING THE ENTITLEMENTS THAT WE WANT OR THE CONSTRUCTION THAT WE WANT.

NO, I HEAR WHAT YOU'RE SAYING.

I JUST, AGAIN, I THINK THAT, AND IT'S NOT THAT I'M TRYING TO, AGAIN, THE CONTRACTS, AND AGAIN, WE, YOU KNOW, WE CAN PUT ALL THIS IN THE DA, BUT THE MULTIFAMILY IS NOT GONNA GO OVER THERE WITHOUT ME BRINGING WATER, WITHOUT Y'ALL BRINGING WASTEWATER.

AND FOR ME, MAKING NO IMPROVEMENTS ON THE EAST SIDE, THAT THAT'S, THEY'RE BUYING THIS WHOLE CONCEPTUAL IDEA BECAUSE THIS IS WHAT I'M GONNA DO AND, AND MY COMPANY'S GONNA BUILD.

SO THE IDEA FOR ME TO NOT DELIVER THE PARKING GARAGE AND ALL THESE OTHER AMENITIES IS, UH, GONNA BE A PROBLEM FOR THEM AS WELL.

SO THE CONTRACTS ARE KIND OF, I HAVE TO DELIVER THESE THINGS FOR, IN ORDER TO SELL THIS.

THE, THE HARDEST PART ABOUT THIS IS YOU'RE, I MEAN, THIS IS A $14 MILLION ASK.

AND SO YOU'RE, YOU'RE, YOU'RE ASKING ME TO CONVINCE A MULTI-FAMILY GROUP THAT HEY, I GOTTA PUSH YOU DOWN THE ROAD BECAUSE THE CITY WANTS ME TO BUY, BUILD ALL THIS STUFF ON 35 AND ONE 51ST.

SO YOU'RE GONNA HAVE TO WAIT BECAUSE I'M NOT BRINGING WATER ACROSS THE HIGHWAY TO YOUR DEVELOPMENT BECAUSE I'M NOT BUILDING THE OTHER $6 MILLION WORTH OF AMENITIES.

SO IT'S KIND OF PUSHING, WE'RE KIND OF PUSHING THE WHOLE DEVELOPMENT AND, AND THE FACT OF THE MATTER IS, I THINK I MENTIONED IT IS I CAN'T GET, I KNOW I CAN'T GET ALL MY BUILDINGS DESIGNED AND PERMITTED.

I'M HOPING DECEMBER OR JANUARY ON THE OTHER, ON THE WEST SIDE OF ONE 50.

SO THAT'S GONNA BE, THAT AGAIN, DELAYS THE WHOLE PROCESS OF WHAT WE'RE TRYING TO GET ACCOMPLISHED WITH ALL THE TIMELINES AND ALL THE, THE DATES THAT WE PUT IN MOTION TO SAY THIS IS WHEN WE'RE GONNA DELIVER THESE ITEMS. AND SO FAR, I MEAN, IT'S BEEN SOMEWHAT AGREEABLE THAT THIS IS, IT MAKES SENSE.

WELL, SO THE, THIS, IT IS WHAT WE DID WITH ENDEAVOR.

YOU KNOW, ENDEAVOR, UH, WANTED A JV ON A MULTIFAMILY SITE, WHICH IS CITIZEN HOUSE, KYLE NOW IS WHAT IT'S CALLED.

AND THEY WERE PROMISING TO BRING, UH, RETAIL AND THE INFRASTRUCTURE AND THE ROADS AND THE IMPROVEMENTS ALL ALONG THERE.

AND WE TOLD THEM WE WOULD NOT GIVE THEM THE MULTIFAMILY ZONING UNTIL THEY COMMITTED TO BUILDING THE ENTIRETY OF THE HORIZONTAL INFRASTRUCTURE

[02:30:01]

FOR THE RETAIL.

AND THEY HAD TO TAKE, THEY HAD TO MAKE A CHOICE.

DO THEY WANT THE INCENTIVE AND THE AGREEMENT THAT WE WERE PROPOSING AND TO PUT IN THE HORIZONTAL INFRASTRUCTURE THAT MAKES THE TRAFFIC BETTER.

UH, AND THAT ALSO GUARANTEES THAT EVENTUALLY, YOU KNOW, THAT THE RETAIL WILL COME OR AT LEAST GETS IT CLOSER.

UH, AND IF THEY HADN'T AGREED TO DO THAT, WE WOULDN'T HAVE GIVEN THEM THEIR APARTMENT COMPLEX.

AND SO THEY DID, THEY GOT THE CITIZEN HOUSE, KYLE, BUT THAT'S THAT ROAD THAT TAKES PEOPLE FROM HOME DEPOT ALL THE WAY DOWN TO KOHLER'S CROSSING SO THAT YOU DON'T HAVE TO LOOP BACK AROUND ALL OF THAT.

THEY HAD TO PAY FOR UPFRONT.

AND I, I, I APOLOGIZE.

THEY ACTUALLY RECEIVED NO INCENTIVE, UM, FOR THAT ROAD AND ALL THAT INFRASTRUCTURE FOR THE RETAIL.

AND THAT WAS A PART OF PHASE ONE SO THAT WE COULD KNOW THAT WHEN THEY WERE GONNA GET THEIR APARTMENT COMPLEX, WHICH IS THE JV DEAL, THAT WAS THE NUGGET FOR THEM.

THAT'S WHAT THEY WANTED TO, TO THE TRANSACTION.

THEY WANTED TO COMPLETE THAT THE CITY OF KYLE WAS GONNA GET WHAT WE WANTED TO MA MAYOR, IF I COULD JUST A, PERHAPS A SUGGESTION FOR, UH, US TO CONSIDER WOULD BE TO NOT ALLOW A CO ON THE MULTIFAMILY UNTIL A CERTAIN SQUARE FOOTAGE WAS BUILT ON THE WEST SIDE.

IS THAT SOMETHING, I DON'T KNOW IF, IF, IF, UH, MR. DALEY WOULD BE AGREEABLE TO, BUT PERHAPS THAT'S A WAY TO, TO ATTACK THIS SO HE COULD START ON THE PROJECT, SOME OF THE AMENITIES, UM, BUT COS WOULD NOT BE GIVEN.

SO I GUESS, I MEAN MY, MY SUGGESTION WOULD BE THIS IS FIRST READING.

UH, SO, UH, AND IT'S JUST THE ZONING.

SO WE ACTUALLY DON'T EVEN HAVE A DA TO DISCUSS, BUT YOU'VE HEARD THE FEEDBACK FROM US.

WE'VE HAD, UH, UH, CONSIDERATION FOR WATER.

WE'VE HAD A DESIRE TO BUILD THE VIBE TRAIL, MAKING SURE WE GET THE TRUE MIXED USE ON THE WEST SIDE.

UH, THE, UH, YOU KNOW, THE TURF.

I DON'T KNOW IF THAT'S SOMETHING WE ACTUALLY WANT TO ADJUST.

THAT'S WHAT KILLED THE AMENDMENT ON THE OTHER ITEMS. THE P AND Z WANTED TO DO EVERYTHING, BUT THEY HAD CONCERNS ABOUT THE TURF AMENDMENT.

SO EVERYTHING BUT THE TURF AMENDMENT I THINK, YOU KNOW, IS A, IS A GOOD ONE FOR US TO MAKE.

BUT THE TYING THE COS IS SOMETHING IF YOU WANT IT TO PASS, YOU KNOW, AT THE NEXT MEETING, PASS .

UM, NO, I LIKE BRIAN'S IDEA.

I THINK THAT, YOU KNOW, TYING IT TO, I MEAN TO MORE PERCENTAGE OF THE RETAIL THAT WAY, YOU KNOW, THAT ONE 50 AND THE OTHER, THEY'RE BOTH BEING BUILT THAT I HAVE NO ISSUE WITH THAT.

I MEAN, I CAN, YOU KNOW, THE GOOD NEWS IS, IS IT'S GONNA BE, YOU KNOW, I MEAN I CAN DO, YOU KNOW, I DON'T KNOW IF IT'S 50% OR WHAT IT IS, BUT IT'S, IT IS A LOT.

BUT I, I'D BE WILLING TO SAY, YEAH, LET'S THROW IT TO A, LET'S, I WANT THE CITY TO KNOW THAT BOTH SIDES ARE BEING BUILT AND I'M GONNA DO BOTH SIDES.

THAT'S MY GOAL.

I'VE WORKED THREE YEARS ON THIS DEAL SINCE 2021 AND WHEN I FOUND THE PROPERTY AND BOUGHT IT FROM HEV AND BAR SHOP.

SO, UM, MY GOAL IS NOT TO DO ONE SIDE, SELL THE LAND AND THINK I'M OUTTA HERE.

I MEAN, IT'S TO, I MEAN, THIS IS A DREAM OF MINE.

THIS IS A PROJECT I, I FEEL VERY, UH, SOLID ABOUT.

I, I'VE LOVED ALL THE MEETINGS I'VE HAD AT THE CALL STAFF AND IT'S BEEN ONE OF THOSE, I MEAN I'VE BEEN IN, YOU KNOW, IN A BUNCH OF DIFFERENT MUNICIPALITIES THAT, YOU KNOW, I DON'T WANT TO GO BACK AND BUILD IN.

AND SO, UM, TO ME THIS HAS JUST BEEN, YOU KNOW, KIND OF A DREAM COME TRUE 'CAUSE EVERYBODY HAS SAID, LET'S WORK TOGETHER AND GET THIS THING THROUGH.

AND THAT'S WHAT WE'VE BEEN WORKING ON FOR THE LAST YEAR AND A HALF.

I MEAN, I WAS HERE IN DECEMBER THAT PITCHED THIS TO Y'ALL AND SAID, HEY, LET'S GET THIS DEAL DONE.

AND SO, YOU KNOW, I'M, AS EVERYBODY KNOWS HERE, THE STAFF, MOST OF THE STAFF KNOWS THAT I'M VERY, BEEN VERY FLEXIBLE AND VERY EASY TO WORK WITH.

AND THAT'S MY GOAL IS TO MAKE EVERYBODY HAPPY AT THE END OF THE DAY.

I HAVE SEVERAL COMMENTS.

THANK YOU.

SO I KNOW YOU MENTIONED THE PHASE ONE WILL BE USING, YOU KNOW, YOU WILL BE CONSTRUCTING THE AMENITIES TO INCLUDE THE WATER FEATURE.

WHAT I WOULD LIKE TO SEE STATED IN THE DA IS THAT THAT WATER FEATURE WILL NOT BE USING ANY PORTABLE WATER.

AND I WOULD LIKE TO KNOW HOW YOU'RE GOING TO KEEP IT FRESH AND, UM, AWAY FROM ALGAE AND ALL OF THAT.

I WOULD LIKE TO SEE THAT STATED.

OKAY.

UH, AND I WOULD LIKE TO KNOW WHERE YOU'RE GONNA GET THAT WATER FROM, JUST LIKE DR. HARRIS WAS MENTIONING AND, AND WHO IS GOING TO BE MAINTAINING THAT POND.

UM, WHICH I'M ASSUMING WILL NOT BE YOUR PARKS DEPARTMENT.

CORRECT.

UM, THE SECOND THING IS, IS THERE ANY WAY THAT WE CAN TIE THE INCENTIVE ONLY TO THE RETAIL AREA? BECAUSE I AM, I'M ALL AGAINST GIVING INCENTIVE, ESPECIALLY FOR MORE APARTMENTS.

THAT'S THE WAY IT'S DESIGNED IS IS TIED TO THE RETAIL.

A CERTAIN SQUARE FOOTAGE HAS TO BE BUILT TO QUALIFY.

HE HAS TO MAKE THE IMPROVEMENTS THAT HAVE BEEN OUTLINED FOR YOU.

SO IT'S TIED TO THAT.

BUT TO, TO THE MAYOR'S POINT, THE IMPROVEMENTS WE'RE GETTING ARE REALLY JUST AMENITIES FOR THE APARTMENT COMPLEX.

THERE IS NOTHING THAT WE ARE, AND I FEEL WITH THE EXCEPTION OF THE PARKING GARAGE, I DON'T SEE ANY BENEFIT TO US HAVING, SO I WOULDN'T WANT TO INCENTIVIZE THE APARTMENT COMPLEX.

SURE.

SECTION OF IT.

I, I THINK, UM, OUR THOUGHTS HAVE BEEN TO PROVIDE, UM, RESTAURANTS, AMENITIES ON THIS SIDE OF TOWN THAT,

[02:35:01]

UH, HAVE NOT HAD ANY OF THOSE TYPE OF AMENITIES IN THE PAST.

THE TYPES OF RESTAURANTS THAT HE HAS ON, ON THE EAST SIDE AND WEST SIDE THAT ARE PLANNED OR AMENITIES THAT, UM, WE THINK WE'RE REALLY PROUD TO, TO BRING FORWARD TO FORWARD TO THE COUNCIL AND THE COMMUNITY.

SO THOSE, THOSE ARE THINGS THAT WE'VE BEEN LOOKING AT.

I THINK AS TODD SAID, IF, IF YOU GUYS ARE COMFORTABLE TYING A CO OF THE MULTIFAMILY TO A LARGER PERCENTAGE OF THE RETAIL, I THINK THAT'S A, IT SOUNDS LIKE YOU'RE AGREEABLE TO LOOKING AT THAT.

THAT'S PROBABLY THE WAY THAT TO PUT THIS TOGETHER IN A WAY THAT, THAT, UM, MAKES BOTH THE EAST SIDE AND WEST SIDE UH, BE REALIZED.

WHICH IS I, I THINK WHAT EVERYBODY WANTS TO DO.

SO I THINK THAT'S A GOOD STRATEGY IF EVERYBODY'S COMFORTABLE TO MOVE FORWARD.

IT'S NOT JUST THE, IT'S NOT THE CO IT'S, IT'S THE ENTITLEMENT THAT OF THE ZONING, YOU KNOW, THAT THAT'S THE THING THAT THEY NEED THE MOST.

IT'S R THREE THREE.

SO ONCE WE GRANT THAT, THEN WE'RE DONE.

IF WE DON'T GIVE THEM, THEN IF THE INCENTIVE DOESN'T PERFORM, THEY STILL HAVE THE ENTITLEMENT AND CAN BUILD THEIR, THE APARTMENT PROJECT WILL GO THROUGH REGARDLESS OF WHETHER A PARKING GARAGE EVER GETS BUILT.

YES.

THE LAND SALE, THE CONSTRUCTION, ALL OF IT WILL GO THROUGH.

IT'S ALL PART OF A, A PUD ZONING THOUGH THAT'S TIED TO THE DA.

SO I, BUT THE DA GIVES AN INCENTIVE, BUT IT DOESN'T SAY THAT IF YOU AN INCENTIVE TO PERFORM, BUT IT DOESN'T SAY THAT IF YOU DON'T PERFORM, YOU'RE GOING TO LOSE YOUR ZONING AND ENTITLEMENT ON PHASE ONE, WHICH ALL OF THIS INITIALLY IS A MULTIFAMILY LAND SALE THAT GETS TO GO THROUGH WHETHER ANYTHING ELSE IS PERFORMED.

AND IF YOU ASKED ME IN THE FUTURE, FUTURE ME, WOULD YOU AGREE TO THAT? UH, I WOULD SAY NO.

ONLY, THE ONLY THING I WOULD WANNA AGREE TO IS SOMETHING THAT ASSURES ME THAT THE MIXED USE, VERTICAL MIXED USE PROJECT HAPPENS.

ONCE YOU DO THAT, THEN YOU GET YOUR MULTIFAMILY ZONING, IF THAT MAKES SENSE.

YES.

BECAUSE ABSOLUTELY.

IF WE WERE TO DO THE REZONING TODAY AND THAT'S PHASE ONE AND THEN THEY JUST DECIDE TO NOT KEEP CONSTRUCTING, THEN IT'S ALREADY, WE ALREADY REZONED THAT SECTION SO WE'RE SCREWED.

SO I WOULDN'T WANT TO REALLY GIVE ANY INCENTIVES.

SO I'LL BE OPPOSED TO THIS IF WE ARE NOT, IF WE'RE INCENTIVIZING THE APARTMENT COMPLEX BECAUSE I DON'T FEEL ANY BENEFIT WITH THE EXCEPTION OF THE PARKING GARAGE AND THE RETAIL.

THE OTHER THING I WANNA MAKE SURE THAT I REMEMBER IS THAT YOU STATE IT WAS STATED THAT NO, UM, FRANCHISE WILL GO IN HERE, RIGHT? NO.

WELL WE'RE TRYING TO, IT WILL BE ONLY SMALL BUSINESSES.

LIKE UNIQUE BUSINESSES, CORRECT? YEAH, WE'RE TRYING TO DO AS MUCH LOCAL TYPE BUSINESSES THAT WE CAN RECRUIT HERE.

BUT I MEAN THERE'S, I MEAN THIS IS NO CHAINS IS WHAT I, I HEARD NO CHAINS.

WE WE'RE NOT LOOKING TO BRING IN LOCAL, I MEAN, CHAINS FROM OTHER PARTS OF THE COUNTRY.

BUT YOU HAVE A, WE HAVE 150 PLUS THOUSAND SQUARE FEET OF RETAIL.

THERE IS GONNA BE A LITTLE, PROBABLY A COUPLE DIFFERENT GROUPS THAT ARE GONNA COME IN OR WANT TO BE IN HERE.

IT'S NOT GONNA BE, I MEAN I THINK I TOLD MAYBE IN THE FIRST MEETING I HAD THAT, THAT I'VE HAD MCDONALD'S AND I'VE HAD ALL THESE OTHER GROUPS.

I DON'T WANT THEM.

THAT'S NOT, THAT'S NOT WHAT I WANT.

I DON'T WANT A MOTEL, I'M NOT GONNA SAY THE LAST NUMBER TO IT, BUT THAT'S NOT WHAT I'M LOOKING FOR.

BUT SNOOZE IS A CHAIN.

IZ TEJAS IS A CHAIN.

YEAH.

YOU KNOW, THEY ARE NOW EVERY RESTAURANT THAT WE ARE GOING TO IS A CHAIN.

SO PRETTY MUCH, AND SO THAT'S NOT WHAT I WANTED.

THAT'S NOT WHAT I'M TRYING TO DELIVER HERE.

I'M TRYING TO DELIVER EVERYTHING LOCAL AS I CAN TO THIS PROJECT.

AND AGAIN, I WANT Y'ALL TO BE PROUD OF IT LIKE I WILL BE ONCE IT'S COMPLETED AND, AND BUILT.

SO THE IDEA IS TO STAY WITH THAT.

BACK TO THE PHASE ONE QUESTION.

THE PHASE ONE IS NOT THE MULTI-FAMILY, THE PHASE ONE IS REALLY THE 37,000 SQUARE FEET OF RETAIL WITH THE PONDS WITH THE WATER FEATURES.

THE $6 MILLION OF INCENTIVES THAT I'VE ASKED FOR TO BE REIMBURSED, THE FIVE TRAILS, THE MULTIFAMILY, I'M TRYING TO TIE INTO THIS BECAUSE I WANT THE MULTIFAMILY, MY PHASE ONE OF 37,000 SQUARE FEET AND THE, THE 35 OR UH, IF YOU WILL, PHASE TWO OF THE BIG RETAIL COMPONENT WITH THE, WITH THE HOTEL IS GONNA, WE'RE JUST GONNA MOVE ACROSS THE STREET.

SO THOSE TWO, THE MO MULTIFAMILY, I'M TRYING TO TIE INTO MY SECOND PHASE, IF YOU WILL, AT 35 AND THE WEST SIDE OF ONE 50.

SO I'M TRYING TO, SO YOU, YOU WOULD BE WILLING TO AGREE THAT COS ON THE MULTIFAMILY CAN'T BE, UH, GIVEN TO YOU UNTIL YOU'VE ACHIEVED A CERTAIN THRESHOLD OF RET UH, THRESHOLD OF RETAIL ON THE MIXED USE SITE? YES SIR.

ALRIGHT, WELL I'D LIKE TO JUST SEE WHAT THAT LANGUAGE LOOKS LIKE.

'CAUSE THAT'S PRETTY CLOSE TO I THINK WHAT I'M AT LEAST ASKING FOR.

OKAY.

WE WANNA JUST VOTE AND COME BACK AND GET OUR BIG SWING AT THIS AT THE NEXT MEETING.

ANY QUESTION? WHAT'S THAT? THE QUESTION? ALRIGHT, I'D LIKE TO MAKE A MOTION TO APPROVE AGENDA ITEM NUMBER 16, UH, AND DIRECT STAFF TO, UH, AMEND THE DEVELOPMENT AGREEMENT, UH, THAT IS BEING PROPOSED TO COME FORWARD, UH, IN ANY OTHER NECESSARY DOCUMENTS TO TAKE INTO CONSIDERATION THE, UH, CONVERSATIONS FROM, UH, MAYOR PRO TEM AS WELL AS MYSELF AND DR. HARRIS WITH REGARDS

[02:40:01]

TO THOSE AMENDMENTS.

SECOND.

ALRIGHT.

MOTION BY MAYOR SECOND BY MAYOR PRO.

TIM, IS THERE DISCUSSION ON THE MOTION? COUNCILOR HEISER? SO JUST TO, SO I'M CLEAR WE ARE NOT VOTING ON THE ZONING RIGHT NOW.

YES.

IT'S FIRST READING OF THE PUD ZONING, WHICH HAS TO COME BACK FOR SECOND READING.

NO, I'M, I'M IS THERE, IS THERE ANY WAY THAT IN THE LANGUAGE CAN BE STATED FOR THE DA WHENEVER IT'S BEING BROUGHT BACK THAT THERE NEEDS TO BE A PLAN FOR THE FILLING UP OF THE WATER FEATURES FOR THAT TO NOT HAVE ANY POTABLE WATER? I, WE ARE NOT USING ANY WATER, ESPECIALLY BECAUSE THEY'RE SAYING THAT THEY'RE GONNA HAVE IT FOR JULY, 2025.

WE'RE BARELY GOING TO BE GETTING OUR WATER BY THEN.

SO UNLESS IT HAS NON POTABLE WATER, JUST TAKE IT OUT AND A PLAN.

I DON'T THINK THERE'LL BE AN OPPORTUNITY TO HAVE A NON POTABLE WATER SOURCE THERE.

IT WON'T HAVE PURPLE PIPE.

UM, ALL OF THESE PROJECTIONS FOR THE WATER USES HERE ARE IN OUR ESTIMATES FOR WHAT WATER WE NEED AND OUR SUPPLIES.

SO WE DO NOT BELIEVE WE'RE GONNA HAVE A SUPPLY ISSUE NEXT YEAR.

UH, WE CAN TRY TO GIVE YOU SOME OPTIONS THAT, UH, YOU KNOW, LOOK AT THE CONSERVATION, I THINK, UH, CONCEPTS THAT WE WERE TALKING ABOUT, THE ONE WATER, THE CONDENSATION, SOME OF THOSE THINGS, UH, I, UNLESS THE, YOUR TEAM FEELS DIFFERENTLY, I THINK NON-POTABLE SOURCE OF WATER FOR ALL OF THIS, I, I JUST DUNNO HOW THAT'S POSSIBLE TO DO THAT.

AND I, I DON'T THINK TCEQ WILL LET US YEAH, I I THINK, I DON'T THINK WE HAVE A TYPE ONE TREATED, UH, POTABLE, NON-POTABLE WATER THAT YOU COULD PUT, YOU KNOW, PADDLEBOARDS IN AND THINGS LIKE THAT FOR A USER.

SO I, I JUST WANNA TRY TO BE CLEAR ABOUT THAT.

AND TODD, IF THAT MISSTATED ANY OF THAT, PLEASE CORRECT ME, BUT I, I JUST WANNA MAKE SURE I MANAGE THE EXPECTATIONS ON THAT.

NO, I, I AGREE WHAT YOU SAY.

ALRIGHT, WELL WE'RE GONNA GET OUR CHANCE TO DISCUSS THIS MORE IN DETAIL AT THE NEXT MEETING.

UH, MAYOR, IF I COULD, I JUST WANTED TO CLARIFY, UM, DID YOU WANT TO INCLUDE MR. ZOS AMENDMENTS AS PART OF THE PUD YES.

AS PART OF YOUR MOTION? MM-HMM, ? OKAY.

YES.

THANK YOU SIR.

ALRIGHT, ANY FURTHER DISCUSSION? ALL IN FAVOR SAY AYE.

A AYE.

ALL OPPOSED? NAY.

NAY.

ALL RIGHT.

MOTION FAILS.

THREE TO THREE.

ALL RIGHT.

SO JUST TO BE CLEAR, THAT MOTION THAT FAILS ON THE DA JUST KILLS THE WHOLE PROJECT.

IT WON'T EVEN COME BACK.

IS THAT WHAT Y'ALL WANT TO DO? WE JUST VOTED.

I JUST NOD IN MY HEAD SAYING, I DON'T THINK WE SHOULD VOTE ON IT, BUT UNTIL THE REST OF THAT STUFF'S BUTTONED UP, WE CAN'T BUTTON THAT STUFF UP BECAUSE THE DA'S NOT ON THE AGENDA.

BRING IT BACK IN SIX MONTHS.

NO.

WELL, I KNOW, BUT WE GAVE DIRECTION AND WE SPOKE DIRECTLY TO THE DEVELOPER ABOUT THE THINGS THAT WERE WANTED, UH, TO BE SEEN BY COUNSEL.

SO HE WAS GONNA DO IT ON THE NEXT READING THAT WE'RE GONNA HAVE IT ALL BUTTONED UP.

SO WE'RE JUST READING THE FIRST READING I, I UNDERSTAND.

AND THE SECOND READING WALL.

I UNDERSTAND.

IT'S OKAY.

AND IF, IF IT FAILS AGAIN, IT COMES BACK IN SIX MONTHS WITH THE AMENDMENTS.

OKAY, WELL I DIDN'T, CAN WE GET CLARIFICATION ON THE VOTES? WHO CAN WE JUST ROLL CALL IT? 'CAUSE I, I DIDN'T HEAR ALL WHO, WHO WAS WHAT TO KNOW ON ROBERT'S RULES.

MS. ZUNIGA IS ABSENT.

RIZZO AYE.

HE NO.

PARSLEY? NO.

HARRIS? YES.

TOBIAS NAY.

MITCHELL.

ALRIGHT.

YES.

ALRIGHT, THERE WE GO.

MOTION FAILS.

THREE TO THREE.

ALRIGHT, NEXT

[17) Consider approval of Supplemental Work Authorization No. 5 to Work Authorization No. 1 to K Friese + Associates, LLC, increasing Work Authorization No. 1 by $3,217,772.92 for program management services for the 2022 Road Bond Program.]

UP.

AGENDA ITEM NUMBER 17.

CONSIDER APPROVAL OF SUPPLEMENTAL WORK AUTHORIZATION TO NUMBER FIVE TO WORK AUTHORIZATION NUMBER ONE TO K THREE AND ASSOCIATES LLC, INCREASING WORK AUTHORIZATION NUMBER ONE BY $3,217,777 92 CENTS FOR PROGRAM MANAGEMENT SERVICE FOR THE 22 ROAD BOND.

OBVIOUSLY THIS IS MR. CANTA LUPE'S ITEM, BUT, UH, I WANTED MR. LANGLEY TO BRING IT UP BECAUSE THIS IS REALLY, ULTIMATELY, AT THE END OF THE DAY, THE ROAD BOND PROJECT IS HIS RESPONSIBILITY.

THAT'S ALL.

I WANNA MAKE SURE THAT HE CAN TELL US WHAT HE THINKS HE NEEDS.

THANK YOU.

UH, MAYOR.

COUNSEL, UH, DID WANNA GO THROUGH A VERY QUICK PRESENTATION ON THIS ITEM THEN.

MR. CANTALOUPE IS HERE IN CASE THERE ARE ANY DETAILED QUESTIONS ON THIS.

SO AGAIN, THIS IS WITH KAY FREEZE.

THERE ARE GENERAL ENGINEERING CONSULTANT, UH, CHARGED WITH, UH, MAKING SURE WE DELIVER THE ROAD PROJECT.

I'M GONNA TRY TO DO THIS IF I CAN.

I'VE GOT A FEW NOTES OVER HERE.

THE AUTHORIZATIONS APPROXIMATELY $3.2 MILLION, UH, FOR THE NEXT YEAR OF THAT PROGRAM.

THE OVERSIGHT.

UH, I DID WANT TO CLARIFY THAT THERE ARE A NUMBER OF DIFFERENT, UH, SUBCONTRACTORS THAT KAY FREEZE IS HELPING TO MANAGE.

UH, K FREEZE, UH, OBVIOUSLY TAKES THE LEAD ON PROJECT MANAGEMENT.

THAT'S A LARGE PORTION OF, UH, THE COST, BUT THERE ARE MANY OTHERS THAT ARE INCLUDED HERE THAT YOU SEE IN THIS LIST.

ATKINS IS, UH, A, A SIGNIFICANT PIECE FOR THE RIGHT OF WAY.

THAT'S NOW WITH UTILITY COORDINATION.

IN FACT, THAT'S APPROXIMATELY, UM, $1.5 MILLION OUT OF THE TOTAL.

$3.2 MILLION ASK IS FOR RIGHT OF WAY.

SO AS THE PROGRAM HAS ADVANCED AND WE'RE NOW LOOKING AT, UH, MOVING INTO RIGHT OF WAY ACQUISITION AND CONSTRUCTION, UH, THIS IS GOING TO BE A SIGNIFICANT PART OF THE PROJECT MOVING FORWARD.

[02:45:01]

UH, THESE ARE THE DATES OVER THE LAST, UH, COUPLE OF YEARS THAT WE'VE HAD A SIGNIFICANT NUMBER OF ISSUES COME FORWARD TO.

UH, THE COUNCIL, UH, LAST ONE WAS, UH, INITIATED IN MARCH OF 23, AND THEY WE'RE REQUESTING, UH, THE NEXT AUTHORIZATION OF SERVICES THROUGH FEBRUARY OF 25.

UM, AGAIN, YOU CAN SEE SOME OF THE DIFFERENT AMOUNTS THAT HAVE BEEN AUTHORIZED IN THE PAST.

THE TOTAL AWARD, UH, FOR EXPECT OR EXPECTED COST FOR THE CONTRACT WAS APPROXIMATELY $11 MILLION, UH, FOR THE OVERSIGHT OF A VERY LARGE, COMPLICATED PROGRAM, $294 MILLION BOND PROGRAM.

AND IT'S ABOUT, UH, 5.9 WITH THIS, UH, AUTHORIZATION THAT WE'D BE ASKING FOR.

SO ALMOST ABOUT HALFWAY THROUGH, UH, IT IS A TIME AND MATERIALS CONTRACT.

WHAT THAT MEANS IS, UH, WE ONLY ARE BILLED WHEN THEY ACTUALLY DO THE WORK, SO IT'S NOT A GUARANTEED PAYMENT, IT'S AS THE WORK IS ACTUALLY PERFORMED.

THAT'S HOW WE, UH, PAY FOR THOSE SERVICES.

UM, TOTAL AUTHORIZED TO DATE WOULD BE ABOUT 5.9.

AS I MENTIONED BEFORE, UH, WE DO BELIEVE THAT K THREE HAS PERFORMED WELL IN THEIR ROLE, UH, OVERSEEING THE BOND PROGRAM.

JOE AND, AND HOPIN AND A NUMBER OF OTHER STAFF MEMBERS, UH, HAVE HELPED US MOVE FORWARD.

WE'RE EXPECTING TO GO TO BID, AS I THINK WE TALKED ABOUT EARLIER, FOR MARKETPLACE DRIVE.

WE'RE EXPECTING TO GO TO BID ON THAT IN THE NEXT 30 DAYS.

UH, WE'RE REALLY CLOSE TO GETTING THAT ONE OFF AND RUNNING.

AND THAT'LL BE THE FIRST PROJECT OUT OF THE GATE.

KOHLER'S AND A NUMBER OF OTHER PROJECTS ARE COMING, UH, VERY QUICKLY AFTER THAT, AGAIN, WE'RE RECOMMENDING THAT YOU AUTHORIZE AN ADDITIONAL $3.2 MILLION FOR K FREEZE AND ALL OF THEIR SUBCONTRACTORS TO MANAGE THIS PROGRAM.

AND WE, UH, RECOMMEND IT FORWARD TO YOU.

UH, AGAIN, JOE CANTALOUPE IS HERE IN CASE YOU HAVE ANY ADDITIONAL QUESTIONS ON THE SPECIFICS OR, I'D BE HAPPY TO ANSWER ANY QUESTIONS THAT I, THAT I CAN.

ANYONE HAVE ANY QUESTIONS? YEAH, JUST REAL QUICK, JOE, IF YOU DON'T MIND.

SO, UM, GOOD EVENING, MAYOR, COUNSEL.

I'M, UH, JOE, CAN I WORK FOR KAY FREEZE? SOUNDS GOOD.

HEY, JOE, I JUST WANT TO SAY THANKS.

SINCE I'VE BEEN BACK ON THE DAAS, UH, YOU'VE BEEN, UH, REALLY EASY TO GET AHOLD OF AND, AND WORK WITH.

UH, THANK YOU FOR TAKING ME SERIOUSLY WHEN I SAID I WANTED TO GET THESE PROJECTS DONE AND GET STARTED.

UH, I, I CAN SEE YOUR EXCITEMENT ABOUT DOING THAT AND YOUR TEAM AS WELL.

SO I JUST WANTED TO MAKE SURE THAT YOU CONTINUE WITH THAT SAME EXCITEMENT.

IF WE APPROVE THIS, I WANNA MAKE SURE THAT YOU'RE GONNA KEEP WORKING REALLY, REALLY HARD AND DILIGENTLY FOR US AS A CITY AND MAKING SURE THAT WE'RE PRIORITY NUMBER ONE.

WE, WE, WE ARE, UM, WE'RE IN.

AND IT'S NOT JUST, UM, ME AND HARPER WHO, UH, CITY STAFF SEES OFTEN, OR OUR QUARTER MANAGERS.

BRIAN POINTED OUT WE HAVE A BIG TEAM, UM, AND WE'RE BACKED UP BY DOZENS OF PEOPLE.

UM, AND WE'RE PUTTING, YOU KNOW, THIS NEXT YEAR, WE EXPECT TO PUT CLOSE TO, UH, YOU KNOW, ABOUT 20,000 HOURS INTO MAKING SURE THAT THESE EIGHT PROJECTS, YOU KNOW, WHICH ARE NOW BROKEN UP INTO 11 OR 12 SEGMENTS, GET, UM, DESIGNED INTO CONSTRUCTION AS QUICKLY AS POSSIBLE.

IT'S A LOT OF WORK, BUT WE TRULY ENJOY IT AND WE FEEL PRIVILEGED TO BE ABLE TO DO THIS FOR YOU GUYS.

THANK YOU.

ANY OTHER COMMENTS? MOTION TO APPROVE.

SO MOVED.

ALL RIGHT.

MOTION BY MAYOR, SECONDED BY, UH, MAYOR PRO TEM.

IS THERE DISCUSSION ON THE MOTION? ALL IN FAVOR SAY AYE.

AYE.

AYE.

ALL OPPOSED? THANK YOU ALL VERY MUCH.

MOTION CARRIES.

THANK YOU.

SIX TO ZERO.

ALL RIGHT, NOW WE'RE TO THE FOUR STAFF PRESENTATIONS.

UH, IT TOOK US A WHILE TO GET THROUGH ALL THE REST.

I DO APPRECIATE THAT WE SWITCHED IT BECAUSE WE WERE ABLE TO GIVE OUR FULL ATTENTION TO AN IMPORTANT VOTE.

UM, DO Y'ALL WANT TO GO THROUGH THESE FOUR OR WE IS THERE.

WE NEED A BREAK.

WELL, I, WE, WE CERTAINLY COULD, UH, LOOK AT RESCHEDULING THESE.

UH, ONE OF THE, THE DIRECTIONS COUNSEL GAVE ME, UM, EARLIER THIS YEAR WAS ON THE BUDGET PROCESS, WAS LOOKING AT TRYING TO, TO MIX IN SOME OF THESE PRESENTATIONS INTO YOUR EXISTING MEETINGS RATHER THAN TRYING TO GET THROUGH ALL OF THEM ON SATURDAYS.

WE COULD CERTAINLY TRY TO RECONSIDER THAT IF YOU'D LIKE US TO DO THAT.

UM, I DO THINK, UH, THEY'RE ALL IMPORTANT.

UM, WE COULD ALSO, UH, GO THROUGH THEM FAIRLY QUICKLY IF YOU'D LIKE US TO TRY TO JUST KNOCK 'EM OUT TONIGHT, HOWEVER YOU'D LIKE TO PROCEED.

MAYBE WE CAN DO TWO AND THEN TWO ON .

WELL, LET'S, LET'S SEE.

GOES.

'CAUSE STAFF'S BEEN HERE ALL NIGHT, SO.

YEAH, I KNOW.

YEAH.

ALL

[18) Receive a report, hold a discussion, and provide staff direction regarding the inaugural City of Kyle Strategic Plan. ]

RIGHT.

AGENDA 18, RECEIVE A REPORT, HOLD DISCUSSION, PROVIDE STAFF DIRECTION REGARDING THE INAUGURAL SAFETY, KYLE STRATEGIC PLAN.

MR. ELIZONDO.

I GUESS IT WILL ALSO DEPEND HOW LONG IT TAKES FOR EACH PRESENTATION.

WELL, WE'RE STARTING WITH JESSE.

SO MY BREATH.

WE KNEW IT WAS COMING.

GOOD EVENING, MAYOR AND COUNCIL.

JESSE ADO, ASSISTANT MANAGER.

FORGIVE ME, MY VOICE IS GOING OUT, BUT I'M EXCITED TO BE HERE TO TALK TO YOU GUYS ABOUT THE CITY OF KYLE'S STRATEGIC PLAN, WHICH IS FOR ANYONE WATCHING WHO MAY NOT KNOW.

THE, THE STRATEGIC PLAN IS OUR COMPREHENSIVE DOCUMENT THAT ARTICULATES THE CITY'S MISSION, VISION, AND STRATEGIC GOALS.

.

WE TRULY BELIEVE FOR MULTIPLE REASONS, THAT THIS DOCUMENT, THE WAY THAT IT'S STRUCTURED AND THE WAY THAT IT'S PUT TOGETHER, WILL WE'LL REALLY

[02:50:02]

POSITION KYLE AS A LEADING CITY IN THE STATE OF TEXAS FOR, FOR MANY REASONS, AND ALSO BE A SHINING EXAMPLE FOR KYLE, UH, NATIONWIDE.

AND ONE OF THE REASONS IS BECAUSE IT WAS DEVELOPED AT EVERY LEVEL OF THE ORGANIZATION.

IN FEBRUARY AND FEBRUARY, CITY COUNCIL HAD A VISIONING WORKSHOP WHERE THEY, WHERE THEY WORKED OVER MULTIPLE DAYS TO REALLY SET THE VISION OF THE CITY FROM A POLICY STANDPOINT, SET FIVE MAJOR STRATEGIC FOCUS AREAS FOR THE DIRECTION OF THE CITY TO GO IN.

AFTER THAT, IN MARCH, EXECUTIVE STAFF GOT TOGETHER AND TOOK THOSE STRATEGIC FOCUS AREAS AND DEVELOPED 30 HIGH LEVEL STRATEGIC GOALS OUT OF THOSE STRATEGIC FOCUS AREAS.

AND THEN AFTER THAT, WORKED WITH ALL THE DEPARTMENTS AND DIVISIONS TO COME UP WITH 66 PRACTICAL ACTION ITEMS THAT FIT UNDER THOSE STRATEGIC GOALS.

SO YOU HAVE THE VISION OF THE CITY CREATED BY COUNCIL AND THE STRATEGIC FOCUS AND THE DIRECTION FROM A POLICY STANDPOINT.

AND THEN THOSE STRATEGIC OUTCOMES, THOSE STRATEGIC GOALS BACKED UP BY SOME PRACTICAL ACTION ITEMS UNDER EACH ONE.

AFTER THAT, YOU CAN HAVE AS MANY ACTION ITEMS AND STRATEGIC GOALS AS YOU WANT, BUT UNLESS YOU'RE TRACKING THEM AND BENCHMARKING THEM WITH DATA, HOW DO YOU KNOW THAT THEY'RE GETTING DONE? AND SO OUT OF THAT CAME 30 HIGH LEVEL, UH, KEY PERFORMANCE INDICATORS THAT BACK UP ALL OF THAT, ALL OF THAT DATA THAT THIS IS WHERE THE PERFORMANCE METRICS AND THE KPI SOFTWARE COMES IN THAT WE TALKED ABOUT EARLIER, THAT MARCO GAVE A PRESENTATION ON.

AND AT THE END OF THIS BUDGET YEAR AND INTO THE NEXT BUDGET YEAR WITH THAT SOFTWARE, WE'LL BE WORKING WITH THE DEPARTMENTS AND DIVISIONS TO DEVELOP, OH, HUNDREDS OF PERFORMANCE METRICS IN EVERY SINGLE DEPARTMENT DIVISION THAT REALLY BREAK DOWN EXACTLY WHAT THOSE DEPARTMENTS ARE DOING, ALL THE WAY DOWN TO THE, TO THE ACTUAL DATA THAT'S BEING PUT IN.

I JUST WANNA MENTION BEFORE WE MOVE ON THAT THIS IS A DRAFT OF THE STRATEGIC PLAN.

SO WE'RE NOT ASKING FOR ANY ACTION TONIGHT.

IT'S REALLY FOR COUNCIL FEEDBACK AND EVALUATION.

EACH ONE OF YOU HAS A COPY OF THE DRAFT STRATEGIC PLAN IN FRONT OF YOU.

I KNOW IT'S VERY DIFFICULT IN THESE SITUATIONS TO SEE IT AND THEN IMMEDIATELY GIVE FEEDBACK.

SO OVER THE NEXT COMING DAYS, WEEKS BEFORE WE BRING THIS BACK, WE'LL TAKE FEEDBACK FROM COUNCIL, ANYTHING THAT YOU GUYS HAVE OR THOUGHTS ON IT, AND WE'LL BRING BACK AN ACTUAL ITEM FOR APPROVAL FOR THE OFFICIAL STRATEGIC PLAN.

IT'S IS JUST, THIS HERE JUST OUTLINES THE PROCESS THAT WE WERE TALKING ABOUT.

AND THIS IS WHAT MAKES OUR STRATEGIC PLAN VERY UNIQUE.

YOU HAVE THE VISION AND THE VISION AND FOCUS FROM COUNCIL AS YOU CAN SEE AT THE TOP THERE THAT ROLLS INTO THOSE STRATEGIC OUTCOMES AND, AND PRACTICAL ACTION ITEMS FROM STAFF.

AFTER THAT, YOU HAVE THE KPIS THAT, THAT ARE DATA TRACKED AND BENCHMARKED THAT ROLL INTO THE PERFORMANCE METRICS THAT GO ALL THE WAY TO THE VERY DATA OF THE CITY.

SO IT'S NOT, IT IS NOT, IT IS NOT OVERREACHING TO SAY THAT EVERY ROAD THAT WE LAY AND EVERY SIDEWALK WE BUILD AND EVERY PHONE CALL WE TAKE, AND EVERY KEYSTROKE THAT IS MADE BY STAFF IS CONNECTED ALL THE WAY UP TO THE STRATEGIC FOCUS SET BY COUNCIL AND THE VISION OF THE ENTIRE CITY SO THAT EVERYBODY THAT'S, THAT'S IN THIS CHAIN FROM EVERY LEVEL OF THE ORGANIZATION IS DRIVING TOWARD THE EXACT SAME THING.

AND THAT'S WHAT MAKES THIS DOCUMENT SO POWERFUL.

I HAVE A COUPLE EXAMPLES JUST OF HOW THIS WORKS.

I'LL JUST DO, I'LL JUST USE ONE FOR THE SAKE OF TIME, BUT THIS IS A PAGE FROM OUR STRATEGIC PLAN.

ONE OF THOSE HIGH LEVEL FIVE STRATEGIC FOCUS BUCKETS FROM COUNCIL IS AN EXCELLENT AND ACCOUNTABLE CITY GOVERNMENT.

THAT'S ONE OF THE FIVE SET BY COUNCIL.

YOU CAN SEE WHAT THEY WROTE UNDER UNDERNEATH THAT STRATEGIC FOCUS AREA.

ONE OF THE, THIS IS VERY SMALL, ONE OF THE STRATEGIC GOALS WAS TO, CAN'T, I CANNOT READ THAT .

THE ONE THAT, THE ONE THAT'S HIGHLIGHTED WAS TO PROVIDE CONSISTENT, EXCEPTIONAL, A SERVICE, CUSTOMER SERVICE TO RESIDENTS, BUSINESSES, STAKEHOLDERS AND STAKEHOLDERS IN KYLE.

I SHOULD HAVE HAD A SLIDE THAT WAS MUCH BIGGER.

SO THAT, THAT IS THE, THE, THE OUTCOME UNDERNEATH THAT STRATEGIC FOCUS, IT'S VERY HIGH LEVEL AND IT'S LONG TERM.

THAT'S SOMETHING WE ALWAYS WANNA DO WITH OUR RESIDENTS, CORRECT.

BUT THE ACTION ITEMS UNDERNEATH THOSE ARE TO ESTABLISH A FULL SERVICE 3 1 1 PROGRAM AS WELL AS A REDESIGN CITY WEBSITE.

NOW THOSE ACTION ITEMS ARE THINGS THAT WE WILL ACTUALLY ACCOMPLISH AND THEN UNDER, AND THEN WE WILL GO BACK AND ADD NEW ACTION ITEMS OF HOW WE'RE DRIVING THAT STRATEGIC GOAL FORWARD.

AND THEN FROM THE PRACTICAL DATA STANDPOINT, YOU HAVE ONE OF THE KPIS, WHICH IS THE FIRST CALL RESOLUTION RATE.

WHEN PEOPLE CALL INTO THE CITY ON THAT FIRST PHONE CALL, DO THEY GET WHAT THEY'RE ACTUALLY NEEDING OR DO THEY GET TRANSFERRED? DO THEY, DO THEY GET, DO THEY HIT A VOICEMAIL? AND SO ALL OF THE PHONE CALLS THAT ARE COMING IN WILL BE PART OF THOSE PERFORMANCE METRICS THAT WILL BE TRACKED THROUGH THAT SOFTWARE THAT ANYONE CAN LOOK AT CITY STAFF, COUNCIL RESIDENTS AND SEE THE ACTUAL DATA THAT'S COMING IN THOSE PHONE CALLS THAT ARE COMING IN IN A DYNAMIC WAY.

IF YOU LOOKED AT IT TODAY, IT WOULD BE ONE THING IF YOU LOOKED AT IT TOMORROW, IT WOULD BE ANOTHER BECAUSE IT'S CONSTANTLY BEING UPDATED.

THAT'S THE POWER OF THE SOFTWARE THAT MARCO WAS TALKING ABOUT.

AND ALL OF THOSE WILL INFORM THAT FIRST CALL RESOLUTION RATE, WHICH WILL BE BENCHMARKED TO THIS, THE INDUSTRY STANDARD AS WELL AS THE CITIES THAT ARE AROUND US.

SO WE'RE ACTUALLY TRACKING ALL THE WAY UP TO THIS STRATEGIC FOCUS.

I HAVE ANOTHER EXAMPLE, BUT WE'LL SKIP OVER IT.

SO THE NEXT STEPS FOR THE STRATEGIC PLAN IS TO GET THE COUNCIL FEEDBACK AND REVISIONS AND THEN BRING IT BACK FOR APPROVAL.

AND THEN AFTER THAT WE'LL

[02:55:01]

START BUILDING AN INTERACTIVE ONLINE PORTAL.

EVERYTHING IN THIS PLAN WILL, THIS WILL BE THE, THE PLAN DOCUMENT AND THEN THE ONLINE PORTAL WILL FOLLOW EVERYTHING THAT'S IN THE DOCUMENT.

BUT IT'LL BE INTERACTIVE.

ALL THE ACTION ITEMS WILL BE TRACKED.

SO YOU'LL BE ABLE TO SEE WHERE WE ARE AS FAR AS COMPLETING THEM.

EVERY ONE OF THE ITEMS IS TRACKED, WILL BE, WILL HAVE BUILT IN DYNAMIC KPIS THAT ARE DYNAMICALLY BEING UPDATED.

SO YOU CAN LOOK AT 'EM AT ANY TIME.

YOU CAN DRILL DOWN FROM THOSE KPIS INTO THE PERFORMANCE METRICS THAT THE DEPARTMENT AND THE DIVISION ARE LOOKING AT AT ALL TIMES.

AND THEN WE WILL ALSO HAVE UNDER THOSE PERFORMANCE METRICS FULLY OPEN AND EXPLORE EXPLORABLE DATA.

SO IF IT'S A PERFORMANCE METRIC THAT YOU'RE INTERESTED IN, YOU TRULY COULD GO ALL THE WAY DOWN TO THE ACTUAL SPREADSHEET THAT HAS THE DATA THAT'S BEING INPUT TO LOOK AT, TO LOOK AT IT IF YOU WANT TO.

AND THEN WE'LL ALSO HAVE ENHANCED MAPPING FUNCTIONS THROUGH OUR GIS BECAUSE A LOT OF THESE KPIS AND FUNCTIONS ARE BETTER EXPLORED WHEN YOU SEE 'EM ON A MAP.

AND THEN WE'LL HAVE DASHBOARD VISUALIZATIONS ACROSS EVERY SINGLE DEPARTMENT AND DIVISION.

AND THE WAY THAT THE SOFTWARE WORKS IS ANYTHING THAT WE BUILD IN THAT SOFTWARE CAN ROLL UP INTO ANY OTHER DASHBOARD.

SO WE CAN BUILD COUNCIL DASHBOARDS, WE CAN BUILD DASHBOARDS FOR CITY MANAGEMENT, WE CAN BUILD DASHBOARDS FOR ALL OF OUR DEPARTMENTS AND DIVISION FOR WHAT'S RELEVANT TO THEM.

THE IDEA BEHIND THIS IS THAT IT'S A LIVING DOCUMENT THAT'S CONSTANTLY BEING LOOKED AT AND UPDATED COUNCIL WILL MEET MOST LIKELY ONCE A YEAR, MAYBE, MAYBE MORE, TO LOOK AT THE STRATEGIC FOCUS AND THE VISION AND THE OUTCOMES TO MAKE SURE THAT'S THE DIRECTION THAT THEY WANT TO MOVE INTO IN.

AND THEN STAFF WILL ALWAYS BE EVALUATING THE ACTION ITEMS, THE KPIS, MAYBE PROBABLY ADDING MORE KPIS AND PERFORMANCE METRICS TO MAKE SURE EVERY, THE ENTIRE ORGANIZATION IS PULLING IN THE, IN THE DIRECTION OF THE STRATEGIC FOCUS AND VISION.

THIS IS AN EXAMPLE, A SCREENSHOT OF SOME OF THOSE DASHBOARDS.

I KNOW MARCO HAD A COUPLE ON HIS SLIDE, BUT YOU CAN SEE ON THE, ON THE BACK EXAMPLE THAT YOU HAVE ALL TYPES OF DASHBOARDS THAT YOU CAN, THAT YOU CAN BUILD AND UTILIZE ACROSS THE ORGANIZATION AND YOU CAN PULL THOSE UP AND LOOK AT 'EM.

THE IDEA IS TO HAVE THIS FULLY OPEN TO THE PUBLIC SO THAT THEY CAN SEE EXACTLY WHAT THE STRATEGIC FOCUS OF THE CITY IS AND DRILL ALL THE WAY DOWN TO ANY DEPARTMENT AND DIVISION AND LOOK AT ALL THE DATA THAT'S, THAT'S INFORMING THOSE.

IT'S NOT TO JUST HAVE EVERY SINGLE DEPARTMENT SAYING WE'RE DOING A GOOD JOB.

IN SOME CASES THESE KPIS AND THESE PERFORMANCE MEASURES WILL OUTLINE WHERE WE'RE NOT DOING A GOOD JOB.

BUT IT, IT HELPS MANAGEMENT AND EVERYONE IN THE ORGANIZATION KEY IN ON THOSE THINGS.

AND THEN LOOK AT WHAT DO WE NEED? DO WE NEED TO PUT MORE RESOURCES THERE? DO WE, DO WE NEED MORE STAFF THERE? IT, IT HELPS THE US MAKE MORE DATA-DRIVEN DECISIONS AND IT'S A VERY POWERFUL TOOL.

WITH THAT, I'LL TAKE DISCUSSION AND FEEDBACK, BUT LIKE I SAID, THIS IS SOMETHING THAT'LL BE BROUGHT BACK FOR APPROVAL AT A FUTURE MEETING.

SO, AND YOU ALL HAVE IT IN FRONT OF YOU SO YOU DON'T HAVE TO HAVE ALL OF THE DISCUSSION FEEDBACK TONIGHT.

THANK YOU.

FEEDBACK.

ALRIGHT, THANK YOU JESSE.

NEXT

[19) Receive a report, hold a discussion, and provide staff direction on proposed library program budget for fiscal year 2024-2025.  ]

UP, JENNA.

ITEM NUMBER 19, RECEIVE A REPORT, HOLD DISCUSSION, PROVIDE STAFF DIRECTION ON PROPOSED LIBRARY PROGRAM BUDGET FOR FISCAL YEAR 24 25.

UM, JESS JESSICA MCCART.

IS THIS TOUCHSCREEN? MM-HMM? .

OH, OKAY.

FANCY.

OKAY.

I'M JESSICA MCCART.

I'M THE INTERIM DIRECTOR.

GOOD NIGHT.

EVENING.

AND I'M GONNA, I TALK A LOT BUT I'M GONNA TRY NOT TO.

OKAY.

OKAY.

I WANTED TO GIVE Y'ALL KIND OF A LOOK AT OUR CURRENT ORGANIZATIONAL CHART AND IF YOU NOTICE, WE'RE VERY HEAVY WITH THE LIBRARY ASSISTANCE.

AND SO THIS IS JUST SOMETHING TO KEEP IN MIND THAT OUR LIBRARY ASSISTANTS ARE DOING A LITTLE BIT OF EVERYTHING, CATALOGING, PROGRAMMING, WORKING THE CIRC DESK.

SO JUST KEEP THIS IN MIND BECAUSE IT'S GONNA COME, I'M GONNA COME BACK TO IT IN A LITTLE BIT.

UM, SOME OF OUR SUCCESSES THIS PAST YEAR WERE WE WERE ABLE TO IMPLEMENT A TINY ART PROGRAM FOR SCHOOL-AGED CHILDREN.

AND THAT GAVE US ALL THE FEEL GOODS AND WE WERE ABLE TO PARTNER WITH A A RP TO OFFER SPACE FOR A FREE TAX AID PROGRAM.

AND WE ARE NOW BEING USED AS A POLLING SITE.

UM, AND SO THAT SHOULD ALLEVIATE SOME TRAFFIC HERE ON ELECTION DAY.

AND WE NOW HAVE AN OUTREACH LIBRARIAN AND WE STARTED A TEEN VOLUNTEER PROGRAM.

OOPS, WRONG BUTTON.

THERE WE GO.

THESE ARE OUR CURRENT PROGRAMS. WE DO A LOT OF STORY TIMES.

WE HAVE SPANISH CLASSES, WE'LL DO DAYCARE VISITS, OTHER OUTREACH THINGS, LEGO LAB, TEEN ANIME CLUB, GAMERS CLUB, ADULT BOOK CLUB, POKEMON CLUB, WHICH IS VERY POPULAR.

AND HANDCRAFTING HOUR.

I JUST HIGHLIGHTED SOMETHING, DIDN'T WANNA INCLUDE EVERYTHING.

AH, OH LORD, WHAT AM I DOING? OKAY, THERE WE GO.

UM, LIBRARY BY THE NUMBERS.

SO IF YOU LOOK, OUR COLLECTION HAS INCREASED FROM UH, FISCAL YEAR 23 FROM 22 BY 34%.

A LOT OF THIS IS GOING TO BE ECON.

SOMETHING TO KEEP IN MIND IS, UM, WE TRY TO MAINTAIN ACCREDITATION STATUS WITH THE STATE OF TEXAS AND FOR THE STATE OF TEXAS, THEY WANT US TO HAVE ONE ITEM PER ONE PERSON THAT WE ARE SERVING.

WE ARE GOOD THERE.

AND THEN IF

[03:00:01]

WE LOOK AT OUR CIRCULATION NUMBERS, IF YOU LOOK AT THE UH, DIGITAL CIRCULATION NUMBERS FOR CIRCULATION OF UM, ALL AGES ELECTRONIC MATERIALS, IT INCREASED BY 67%.

WHEN WE LOOK AT OUR VENDORS AND WE LOOK AT THE SERVICES WE PROVIDE LIKE HOOPA HOOPLA AND LIBBY, MOST OF OUR CONTENT IS GOING TO BE E AUDIO BOOKS BECAUSE WE ARE COMMUTER CITY.

SO I JUST WANTED TO POINT THAT OUT 'CAUSE WE'RE GONNA COME BACK TO THAT.

OOH, I FEEL LIKE I AM GOING FAST.

I'M KIND OF PROUD.

IF YOU LOOK AT OUR PROGRAMMING NUMBERS, OUR PROGRAMMING NUMBERS HAVE INCREASED, UM, FROM 23, FROM 22 TO 23 BY ABOUT A HUNDRED PROGRAMS. BUT THE ATTENDANCE IS INCREASED BY 39%.

THE ONE THING I DO WANNA POINT OUT IS OUR EARLY CHILDHOOD PROGRAMMING.

WE OFFERED 313 PROGRAMS IN FISCAL YEAR 23 AS OPPOSED TO 286 IN 22.

BUT THE NUMBER OF PEOPLE ATTENDING THOSE PROGRAMS INCREASED SIGNIFICANTLY BY 75%.

SO WE DIDN'T INCREASE THAT MANY PROGRAMS THAT THE PEOPLE ATTENDING.

UM, DEFINITELY WERE HAVING A LOT MORE PEOPLE COMING TO THOSE PROGRAMS. SO THESE ARE OUR CURRENT CHALLENGES.

WE, UH, CHARGE LATE VINES AND THIS AFFECTS OUR OVERALL RELATIONSHIP WITH THE PUBLIC AND DISCOURAGES PATRONS FROM USING THE LIBRARY.

AND OUR COLLECTION JUST NEEDS TO BE REFRESHED AND ENHANCED.

BUT THE CURRENT BUDGET ONLY ALLOWS US TO MAINTAIN STATUS QUO AND WE NEED TO BUILD AN OUTREACH COLLECTION BECAUSE WE ARE EXPECTED TO GET A BOOKMOBILE THAT THE FRIENDS ARE DONATING TO US AT THE BEGINNING OF 2025.

BUT WE DO NOT HAVE AN OUTREACH COLLECTION FOR THAT YET.

UM, AND WE NEED TO HAVE MORE FUNDS GO INTO THE DIGITAL COLLECTION TO MEET THAT HUGE INCREASE.

AND WE NEED TO UPDATE OUR PRINT RELEASE STATION AND THE POINT OF SALE SYSTEM AND WE HAVE TO REDO THE LIBRARY'S ORGANIZATIONAL CHART TO, UH, BE MORE ADAPTABLE TO THE GROWTH OF KYLE.

THESE ARE QUICK BUDGET HIGHLIGHTS JUST TO SHOW, UH, WHERE WE'RE AT TODAY AND WHAT WE ARE PROPOSING FOR 24 25.

AND THEN THE NEXT SLIDE WILL GO INTO A LITTLE BIT MORE DETAIL.

AND THESE ARE GONNA BE MY FIVE ASKS.

I WANNA UPDATE THE LIBRARY FINE AND FEE SCHEDULE, INCREASE THE BUDGET FOR THE COLLECTION, RESTRUCTURE THE LIBRARY DEPARTMENTS, UPDATE THE POINT OF SALE SYSTEM AND PRINT RELEASE STATION AND UPDATE THE LIBRARY STRATEGIC PLAN.

UM, THE RESTRUCTURE OF THE LIBRARY DEPARTMENT.

THAT IS GOING TO BE A NET INCREASE OF ONE FULL-TIME EMPLOYEE, BUT WITH THE RESTRUCTURE WE'RE GONNA BE RECLASSIFY RECLASSIFYING POSITIONS WITHIN THE DEPARTMENT.

SO THE FIRST ONE IS WE WANNA ERADICATE LATE FINES, FAX FEES, THE GUEST COMPUTER PASS AND IMPLEMENT A $20 OUT OF COUNTY FEE FOR INDIVIDUALS OUTSIDE OF HAYES COUNTY WHO WANT A LIBRARY CARD.

LIBRARIES AROUND THE NATION ARE GOING TO FIND FREE.

SO, UM, IT BASICALLY JUST BETTERS OUR RELATIONSHIP WITH THE PUBLIC AND IT PREVENTS PEOPLE FROM HAVING SHAME WHEN THEY RETURN LATE ITEMS. AND IT ENCOURAGES THE, ENCOURAGES PEOPLE TO BRING THEIR ITEMS BACK TO US.

UM, ERADICATING FAX FEES, WE SEND FAXES THROUGH INTERNET CONNECTION, NOT THROUGH A FUND LINE, SO WE NO LONGER NEED THIS FEE.

AND THEN A GUEST COMPUTER PASS FEE.

UM, THIS JUST IS COUNTERPRODUCTIVE TO PROVIDING E EQUITABLE INTERNET ACCESS TO ALL LIBRARY PATRONS AND WE'RE ALSO THE ONLY ONE THAT HAS THIS FEE COMPARED TO OUR BENCHMARK CITIES.

SO, AND THEN THAT $20 OUT OF COUNTY FEE IS WOULD BE FOR INDIVIDUALS OUT OF HAYES COUNTY.

UM, CURRENTLY ANYONE IN THE STATE OF TEXAS CAN GET A LIBRARY CARD WITH US FOR FREE AND WE'RE WANTING TO CHANGE THAT.

SO IN LIEU OF PAYING PROPERTY TAXES AND OTHER CITY FEES, LIBRARIES WILL OFFER NON-RESIDENTS, UH, AN OPPORTUNITY TO GET A LIBRARY CARD BY PAYING A FEE.

AND IT SAYS OUT OF THE BENCHMARK CITIES, KYLE AND ROUND ROCK ARE THE ONLY CITIES WHO DON'T CHARGE A NON-RESIDENT FEE.

AND THAT WAS BEFORE I MADE THIS PRESENTATION.

BUT THEN LAST WEEK, ROUND ROCK UH, ANNOUNCED THAT THEY ARE NOW CHARGING A NON-RESIDENT FEE.

SO WE WOULD BE THE ONLY ONE NOT CHARGING A NON-RESIDENT FEE.

UM, AND THEN WE WANNA EXTEND FREE LIBRARY CARDS TO HAYES COUNTY RESIDENTS.

'CAUSE HISTORICALLY WE RECEIVE FUNDS FROM HAYES COUNTY AND ALL LIBRARIES IN HAYES COUNTY ALLOW PATRONS TO GET A LIBRARY CARD WITH THEM THAT LIVE IN HAYES COUNTY.

THERE WE GO.

THAT MADE SENSE IN MY HEAD.

THIS IS HOW WE COMPARE TO SURROUNDING CITIES.

IF YOU LOOK OUR BENCHMARK CITIES, WE ARE THE ONLY ONES THAT ARE STILL CHARGING LATE FEES FOR BOOKS AND MOVIES.

WE ARE THE ONLY ONES THAT CHARGE A COMPUTER GUEST PASS.

[03:05:02]

AND THEN RIGHT NOW, UM, WE WOULD BE THE ONLY ONES CHARGING AN OUT OF RESIDENT FEE ROUND ROCKS WILL BE $120 THAT THEY WOULD BE CHARGING THEIR OUT OF RESIDENCE.

MY BUDGET REQUEST NUMBER TWO IS THAT WE INCREASE OUR PHYSICAL, OUR LIBRARY BOOK LINE ITEM FROM 55,000 TO A HUNDRED THOUSAND.

IT HAS NOT SEEN AN INCREASE.

YOU CAN SEE THAT BACK IN 22 WE HAD 51,000 TOWARDS THAT.

UM, AND RIGHT NOW WE'RE AT 55.

SO OUR BUDGET JUST DOESN'T REFLECT THE GROWTH OF KYLE.

AND RIGHT NOW WE'RE NOT ABLE TO WEED AND REFRESH THE COLLECTION PROPERLY.

'CAUSE LIKE I SAID, WE TRY TO MAINTAIN ENOUGH BOOKS FOR THE RESIDENTS AND SO WE TRY TO MAINTAIN AT LEAST ONE BOOK ON THE SHELVES OR ONE ITEM ON THE SHELVES PER PERSON.

AND USUALLY WHEN LIBRARIES GO FIND FREE, THEY NATURALLY JUST SEE A CIRCULATION IN BOOKS.

AND SO THIS MEANS THAT BOOKS ARE GETTING CHECKED OUT MORE, WHICH MEANS THEY NEED TO BE REPLACED MORE OFTEN.

AND WE'RE ALSO GONNA BE GETTING A BOOK MOBILE.

SO WE NEED TO BUILD THAT COLLECTION.

AND I WANNA INCREASE THE DIGITAL BOOK COLLECTION BECAUSE RIGHT NOW WE HAVE $30,000 TO OUR DIGITAL COLLECTION.

I WANNA INCREASE IT TO A HUNDRED.

WE SAW A SIGNIFICANT INCREASE AS STATED BEFORE WITH OUR ADULTS ESPECIALLY, UM, WITH 27,000 ITEMS CIRCULATING.

THE CURRENT AVERAGE WEIGHT PERIOD FOR OUR DIGITAL COLLECTION IS A MONTH.

AND THAT'S AN AVERAGE.

WE HAVE ITEMS THAT WILL SAY YOU HAVE TO WAIT SEVERAL MONTHS.

UM, AND I JUST WANTED TO KIND OF SHOW A COMPARISON OF WHAT A DIGITAL ITEM WOULD COST COMPARED TO A PHYSICAL ITEM.

SO EBOOKS, E AUDIO BOOKS, THEY'RE GONNA BE SIGNIFICANTLY MORE EXPENSIVE.

IT'S A CONVENIENCE THING.

AND THERE IS ALSO THAT, UM, POSSIBILITY THAT YOUR PHYSICAL ITEM CAN GET DAMAGED AND YOU HAVE TO REPLACE IT AS OPPOSED TO A DIGITAL ITEM.

IT'S NOT GONNA GET DAMAGED.

IT'S GONNA BE REMOVED OFF OF SOMEONE'S ACCOUNT WHEN THEY'RE DONE AND IT WOULD BE PASSED ON TO THE NEXT PERSON WHO WANTS IT.

SO JUST E-CONTENT IS JUST SIGNIFICANTLY MORE EXPENSIVE THAN PHYSICAL ITEMS. SO THE COOL THING ABOUT PUBLIC LIBRARIES IS THAT WE LOVE DATA AND THE STATE REQUIRES IT.

SO I WAS ABLE TO PULL DATA FROM OUR BENCHMARK CITIES PRETTY EASILY TO SHOW HOW WE COMPARE TO OUR BENCHMARK CITIES.

UM, WHEN IT COMES TO OUR COLLECTION.

AND WE ARE IN RED, AND THIS IS FROM FISCAL YEAR 22 'CAUSE WE DON'T HAVE ACCESS TO THE MOST RECENT WOULD BE THE 23 DATA, DATA AND MATERIAL EXPENDITURES PER CAPITA.

SO FOR EVERY PERSON THAT WE'RE SERVING, WE'RE SPENDING A DOLLAR 13.

WITH THESE INCREASES THAT I'M PROPOSING, IT WOULD BRING OUR COLLECTION, DEVELOP OUR COLLECTION BUDGET UP TO 211,000.

AND THIS WOULD THEN LOOK LIKE THIS COMPARED TO OTHER BENCHMARK CITIES, WHICH MEANS WE WOULD BE HEADING IN THE RIGHT DIRECTION.

AND THEN PER CAPITA IT WOULD LOOK LIKE THIS.

THIS IS AN ESTIMATION.

THIS UM, STATE LIBRARY DOES GIVE US AN ESTIMATION TOOL THAT WE'RE ABLE TO USE.

UM, AND I ALSO WANNA JUST REPEAT OR LIKE KEEP IN MIND THAT THIS IS DATA FROM 2022.

SO THESE CITIES COULD HAVE INCREASED THEIR BUDGET AS WELL, BUT WE'RE DEFINITELY TRYING TO MAKE IT WHERE WE'RE ON A SAME LEVEL PLAYING FIELD WITH THEM.

AND THEN THE NEXT REQUEST IS RESTRUCTURING OUR ORGANIZATIONAL CHART.

I WANNA RECLASSIFY THE ADULT SERVICES LIBRARIAN AND TECHNICAL SERVICES LIBRARIAN.

PROMOTE TWO LIBRARY ASSISTANCE TO PROGRAM SPECIALISTS, RECLASSIFY CIRCULATION DESK CLERKS TO LIBRARY ASSISTANTS AND CONVERT TWO PART-TIME POSITIONS TO FULL-TIME POSITIONS.

AND THIS IS THE PROPOSED ORGANIZATIONAL CHART.

THERE'S MORE STRUCTURE.

AND THEN WITH THIS CHART, THE TWO SPECIALIST POSITIONS WOULD BE A MIDDLE GROUND BETWEEN THE LIBRARY ASSISTANCE AND THEN THE MASTER DEGREE POSITIONS.

'CAUSE RIGHT NOW IT GOES FROM LIBRARY ASSISTANCE TO LIBRARIANS.

SO YOU GO FROM, UM, NEEDING NO DEGREE TO NEEDING A MASTER'S DEGREE AND THERE'S JUST NO ROOM FOR OUR, UH, STAFF TO GROW.

AND SO WE'RE TRYING TO MAKE IT WHERE THEY CAN GROW WITHIN THEIR PROFESSION WHILE ALSO STAYING WITH THE LIBRARY.

UM, AND THEN THESE WOULD BE POSTED INTERNALLY FOR STAFF TO POTENTIALLY APPLY FOR, UM, THE ADULT SERVICES LIBRARIANS A TECHNICAL SERVICES LIBRARIAN.

SO MOST LIBRARIES OUR SIZE ALREADY HAVE A TECHNICAL SERVICES LIBRARIAN.

THIS IS SOMEONE THAT JUST DOES ALL THE ORDERING, DOES ALL THE, THE CATALOGING, CATALOGING.

THEY MAKE SURE OUR COLLECTION IS BEAUTIFUL AND CONSISTENT.

AND HISTORICALLY THAT HAS BEEN

[03:10:01]

DIVIDED AMONG OUR LIBRARY ASSISTANTS AND IT'S JUST LED TO A LOT OF INCONSISTENCIES.

AND SO WE NEED TO MAKE SURE THAT WE HAVE SOMEBODY ON STAFF WHO'S IN CHARGE OF THE COLLECTION.

UM, PROMOTING TWO LIBRARY ASSISTANCE TO PROGRAMMING SPECIALISTS.

UM, IF WE TAKE OUR ADULT SERVICES LIBRARIAN AND MOVE THEM OVER TO TECHNICAL SERVICES, WE WILL THEN NEED SOMEBODY TO TAKE OVER PROGRAMMING FOR THE ADULTS.

AND WE NEED SOMEBODY FOR YOUTH BECAUSE AS MENTIONED BEFORE, YOU'LL SEE THAT OUR YOUTH PROGRAMS ARE VERY POPULAR.

SO EVEN IF WE DON'T INCREASE THE NUMBERS, WE STILL HAVE A LOT MORE PEOPLE SHOWING UP TO THOSE.

SO IT'S NECESSARY TO MAKE SURE THAT WE HAVE SOMEBODY OVERSEEING THOSE PROGRAMS AND THAT'S KIND OF SOLELY THEIR JOB.

AND THEN WE WOULD THEN WANT TO TAKE TWO PART-TIME POSITIONS TO FULL-TIME POSITIONS BECAUSE IF WE DO THE MATH, WE'RE OPEN 54 HOURS A WEEK.

THAT'S 216 OPERATIONAL HOURS.

IF WE KEEP OUR TWO PART-TIME PEOPLE AT PART-TIME, UM, WE WOULD ONLY HAVE 238 WORKING HOURS BETWEEN THE EMPLOYEES THAT ARE LEFT UNDER OPERATIONAL SERVICES.

AND IF WE WERE ABLE TO PROMOTE THEM, THAT WOULD GIVE US MORE FLEXIBILITY TO MAKE SURE THAT THAT UM, DESK IS ADEQUATELY STAFFED.

AND SO IT WOULD BE 279 HOURS BETWEEN THE, BETWEEN THE GROUP.

UM, AND IT WOULD ALLOW PEOPLE TO TAKE TIME OFF, CALL IN SICK, AND WE WOULD BE ABLE TO WORK WITH IT AS OPPOSED TO TRYING TO FIGURE OUT HOW WE'RE GONNA KEEP THE, UM, FRONT DESK COVERED.

I ALSO JUST WANTED TO SHOW HOW WE COMPARE TO OTHER CITIES WHEN IT COMES TO FULL-TIME EMPLOYEES.

ONCE AGAIN, THIS IS DATA FROM 2022 AND SO BACK IN 2022 YOU'LL SEE WE HAD LE 11 FULL-TIME EMPLOYEES SINCE THEN.

THANK YOU.

YOU GAVE US AN OUTREACH LIBRARIAN, WE APPRECIATE IT.

SO THAT WOULD PUT US AT 12.

IF WE CONVERT THOSE TWO PART-TIME POSITIONS, IT WOULD BE THE NET INCREASE OF ONE FULL-TIME EMPLOYEE.

UM, AND SO WE WOULD HAVE 13 FULL-TIME EMPLOYEES.

UM, THIS IS A NUMBER, UH, THAT WE DON'T WANT US TO BE HIGH.

WE WANT US TO BE A LITTLE LOWER BECAUSE THIS IS ONE FULL-TIME PERSON SERVING A POPULATION SIZE.

SO WE HAVE ONE FULL-TIME STAFF SERVING A POPULATION OF 5,851.

UM, WE'RE, WE'RE GETTING CLOSER TO OUR SURROUNDING AND BENCHMARK CITIES.

WE'RE NOT QUITE THERE, BUT WE WOULD BE HEADING IN THE RIGHT DIRECTION LIKE EVERY OTHER DEPARTMENT.

WE'RE JUST HAVING A DIFFICULT TIME KEEPING UP WITH THE GROWTH.

AND THEN MY FOURTH BUDGET REQUEST IS WE JUST NEED TO UPDATE THAT POINT OF SALE SYSTEM AND THE PRINT RELEASE STATION.

OUR PRINT RELEASE STATION IS OUTDATED.

WE RELEASE THE PRINTS AND COLLECT PAYMENT.

LIBRARIES USUALLY DO NOT OPERATE LIKE THIS.

THEY USUALLY HAVE A KIOSK.

UM, AND RIGHT NOW STAFF HAVE TO CONSTANTLY GO AND TAKE PAYMENT AND RELEASE PRINTS AND IT'S JUST NOT EFFICIENT.

AND IT'S ABOUT WE CAN, WE CAN DO THIS BETTER.

AND THEN OUR POINT OF SALE SYSTEM IS ALSO OUTDATED.

WE HAVE A CASH REGISTER THAT IS NOT CONNECTED TO OUR LIBRARY OPERATING SYSTEM.

SO IT TAKES US TWICE AS LONG TO COLLECT ANY FINES, FEES, OR PAYMENT BECAUSE WE HAVE TO COLLECT IT WITH A CASH REGISTER AND THEN GO BACK TO A COMPUTER TO CLEAR OUT ACCOUNTS WHAT WRONG BUTTON.

AND THEN WE ARE ASKING TO, UM, UPDATE OUR STRATEGIC PLAN AND DO SO THROUGH A CONSULTING FIRM.

SO WE NEED TO HAVE A MASTER PLAN ON FILE FOR ACCREDITATION PURPOSES AND THAT'S GONNA BE, UH, EXPIRING IN 2026.

SO WE HAVE TO UPDATE IT ANYWAYS.

AND GOING THROUGH A CONSULTING FIRM IS JUST MORE FISCALLY RESPONSIBLE BECAUSE IT JUST TAKES A LOT OF TIME AND EFFORT TO DO A NEEDS ASSESSMENT AND TO REALLY PINPOINT, UM, WHERE WE NEED TO GROW AND TRYING TO FIGURE OUT WHICH POPULATIONS WE ARE NOT SERVING ADEQUATELY.

WAIT, DID I DO IT? I DID QUESTIONS, COMMENTS? CAN YOU GO BACK TO THE LAST THIS ONE SCREAM? HOW LONG WILL IT TAKE TO GET THIS MASTER PLAN DONE FOR THE LIBRARY? I AM NOT SURE 'CAUSE I HAVE NOT DONE ONE.

I'VE BEEN PART OF ONE, BUT I HAVE NOT DONE IT ALL THE WAY THROUGH.

UM, I KNOW THE LAST ONE WE DID, THE STAFF DID IT THEMSELVES AND THEY WERE ABLE TO COMPLETE IT THEMSELVES IN THE, UH, WITHIN A YEAR.

BUT I'M HOPING IF WE GO THROUGH A CONSULTING FIRM, UM, THEY BASICALLY, THE ONES I'VE SPOKE TO, THEY GIVE YOU ALL THE TOOLS YOU NEED.

SO IT'S LIKE, HERE'S THE GUIDE, HERE'S THE STEPS YOU NEED TO TAKE.

SO WE'RE HOPING WE CAN GET IT DONE PRETTY EFFICIENTLY, BUT I DON'T HAVE A DIRECT TIMELINE.

SO YOU DON'T HAVE AN IDEA OF THE LIKE NEEDS ASSESSMENT FOR THE LIBRARY.

WHO ARE WE NOT SERVING? WHO COULD WE BE SERVING? WE HAVE A GENERAL, LIKE A GENERAL IDEA JUST BASED ON, BUT THE DEMAND

[03:15:01]

PAST SURVEYS, UHHUH BASED ON PAST SURVEYS AND JUST BASED ON LIKE HEARSAY WHAT WE HEAR.

UM, BUT IF WE WERE ABLE TO GET A SOLID UNDERSTANDING, IT WOULD REALLY BENEFIT US.

MY EXPERIENCE IS IT'S ABOUT SIX TO NINE MONTHS TO DO SOMETHING LIKE THAT.

MAYBE A LITTLE BIT LONGER.

AND THE REASON IS YOU HAVE A LOT OF PUBLIC OUTREACH AND YOU HAVE A LOT OF PUBLIC MEETINGS AND DISCUSSIONS LIKE THAT TO GET FROM THE, THE LIBRARY PATRONS A BETTER IDEA OF OF THE TYPES OF THINGS THAT YOU'RE, UH, LOOKING TO DO AND THE THINGS THAT THEY'RE WANTING OUT OF THE SYSTEM.

YEAH, I WAS, I WONDER IF, I WISH WE WOULD'VE THOUGHT ABOUT THAT A LONG TIME AGO, ESPECIALLY COMING TO BUDGET AND WHAT WE ARE TRYING TO DO BECAUSE I WAS ON THE LIBRARY BOARD, UH, JUST REAL BRIEFLY, I WAS ON THE LIBRARY BOARD PANEL FOR THE COMMISSIONS AND I REMEMBER THE FORMER, UH, LIBRARIAN SAYING THAT THEY, WHEN THEY HAD THEIR NEW, UH, COMMITTEE ON BOARD, THAT THEY WERE GONNA LOOK AT DOING THIS.

UM, BUT I GUESS YOU WANT TO BASICALLY LOOK AT GETTING A CONSULTANT TO WHERE, MAKE SURE THAT WE'RE FOLLOWING ALSO THE LAWS MM-HMM THE STATE LAWS THAT ARE REQUIRING SOME OF THE LIBRARIES TO BE UP TO DATE ON SPECIFIC PERIODICALS.

AND ALSO IT JUST TAKES A LOT OF TIME AND IF, UM, LIKE WE, WE JUST DON'T HAVE THE STAFFING TO DO IT.

WE JUST WANNA MAKE SURE THAT WE DO IT ADEQUATELY AND DO A, A JOB THAT IS ACTUALLY SOMETHING WE CAN LOOK TO, TO GUIDE US AS OPPOSED TO JUST TRYING TO GET IT DONE JUST FOR ACCREDITATION.

YEP.

THANK YOU.

ANY OTHER QUESTIONS? COMMENTS? ALL RIGHT.

THANK YOU.

THANK YOU.

RIGHT NEXT UP, AGENDA

[20) Receive a report, hold a discussion, and provide staff direction on the proposed customer service plan including 3-1-1 program for fiscal year 2024-2025.  ]

ITEM NUMBER 20, RECEIVE A REPORT, HOLD DISCUSSION, PROVIDE STAFF DIRECTION ON THE PROPOSED CUSTOMER SERVICE PLAN, INCLUDING 3 1 1 PROGRAM FOR FISCAL YEAR 24 25.

HE'S BACK.

ALRIGHT, I'LL GIVE YOU GUYS THE TRUNCATED VERSION OF THIS.

GOOD EVENING.

TONIGHT WE'LL BE TALKING ABOUT THE ADMINISTRATIVE SERVICES, PROPOSED BUDGET FOR FISCAL YEAR 2025.

THE ADMINISTRATIVE SERVICES DEPARTMENT IS A BRAND NEW DEPARTMENT OF THE CITY.

IT IS TAKING IN SOME NEW DIVISIONS LIKE CUSTOMER SERVICE 3 1 1, BUT ALSO ROLLING IN SOME OTHER DIVISIONS FROM OTHER DEPARTMENTS.

FOR INSTANCE, PURCHASING HUMAN RESOURCES, PAYROLL, MUNICIPAL COURT UTILITY BILLING.

THERE'S ACROSS ALL OF THESE DIFFERENT D DEPARTMENTS, THIS DEPARTMENT AND THESE DIVISION, THERE'S SOME COST ALLOCATION FUNDING.

AND REALLY IF YOU LOOK AT THESE DEPARTMENTS, THEY, THE GOAL OF THESE DEPARTMENTS IS TO SET THE STANDARD FOR THE CITY.

OF COURSE, ALL OF OUR DEPARTMENTS WANT A HIGH CUSTOMER SERVICE STANDARD, BUT IF YOU LOOK ACROSS ALL OF THESE DEPARTMENTS AND DIVISIONS, THEY HAVE AN INCREDIBLE AMOUNT OF EXTERNAL CUSTOMER SERVICE TO OUR CITIZENS AND ALSO A INCREDIBLE AMOUNT OF INTERNAL CUSTOMER SERVICE THROUGHOUT THE ENTIRE CITY.

SO THIS DEPARTMENT REALLY WE SEE AS SETTING THE STANDARD FOR BOTH OUR INTERNAL EXTERNAL CUSTOMER SERVICE.

I WILL NOT GO THROUGH THIS ENTIRE SLIDE, I JUST WANTED TO GIVE AN EXAMPLE OF WHAT THE, THESE DIFFERENT DEPARTMENTS AND DIVISIONS ARE FOCUSED ON.

REALLY AS AN OVERVIEW, IT'S LOOKING AT OUR POLICIES AND PROCEDURES AND MAKING SURE THAT THEY'RE, THEY ARE UP TO DATE AND BEING ADMINISTERED CORRECTLY.

WE'RE LOOKING AT USING TECHNOLOGY AND OUR IT DEPARTMENT, WHICH WE'RE CENTRALIZING A LOT OF THOSE FUNCTIONS IN OUR IT TO AUTOMATE A LOT OF PROCESSES, WHICH WE'RE SEEING ACROSS ALL THESE DEPARTMENTS AND DIVISIONS FREE UP A LOT OF TIME OF MANUAL PROCESSES THAT, THAT ARE REALLY BEING UTILIZED ACROSS ALL OF THESE.

AND THE REASON THAT'S IMPORTANT IS BECAUSE IF THESE MANUAL PROCESSES CONTINUE, THEN EVENTUALLY STAFF COMES AND ASKS FOR MORE STAFF.

AND THE, WHEN WE CAN COME IN AND USE TECHNOLOGY TO AUTOMATE A LOT OF THESE PROCESSES, WE CAN FREE UP THAT THAT TIME FOR THOSE EMPLOYEES.

AND WE, AND THOSE ASKS DON'T GET, DON'T COME THROUGH AS OFTEN.

OUR MUNICIPAL COURT AND UTILITY BILLING ARE WORKING ON SEVERAL LARGE PROJECTS.

HUMAN RESOURCES WILL BE BROUGHT FOR A COUNCIL PRESENTATION ON JUNE 4TH OR EIGHTH, SO I WON'T TOUCH ON THOSE.

PURCHASING HAS BEEN IS A BRAND NEW DEPARTMENT, UH, A DIVISION THAT HAS BEEN INCREDIBLY SUCCESSFUL IN AUTOMATING MANY OPERATIONS AND UTILIZING OUR SYSTEMS AND OUR WORKFLOWS IN A MUCH EASIER AND BETTER WAY.

THEY'VE UNIFORMED A LOT OF OUR POLICIES AND PROCEDURES LIKE OUR CONTRACTS AND OUR RFPS AND RF QS THAT ARE GOING OUT AND THEY'RE FOCUSING NOW ON TRYING TO GET TOGETHER SOME MORE INTERNAL TRAINING AND SUPPORT FOR OUR EMPLOYEES AND STREAMLINE A LOT OF THE, THE OPERATIONS THAT ARE HAPPENING THERE.

IT ALSO FREES UP BEFORE THE PURCHASING DEPARTMENT, WE HAD ALL OF OUR OTHER DEPARTMENTS HEAVILY BEING ASKED TO DO PURCHASING AND THAT.

AND BY CENTRALIZING THE PURCHASING IN THE CITY, WE HAVE FREED UP A LOT OF THEIR TIME AS WELL.

AND THEN LASTLY IS OUR CUSTOMER SERVICE 3 1 1 DIVISION, WHICH IS WHAT MOST OF THIS PRESENTATION IS ABOUT BECAUSE IT'S A NEW BIG CORNERSTONE PROJECT THAT WE'RE ROLLING OUT THIS YEAR, THIS NEXT BUDGET YEAR.

I WANTED TO TALK ABOUT A LITTLE BIT OF COST CONTAINMENT.

'CAUSE THIS IS SOMETHING WE ALWAYS LOOK AT WHEN WE'RE, WHEN WE'RE EVALUATING THE DEPARTMENT AND THE DIVISION, THE OPERATIONS, OUR FIRST MAJOR COST CONTAINMENT COMES OUT OF OUR UTILITY BILLING DEPARTMENT.

WHEN IN JANUARY WE LOOKED AT SOME OF THE OPERATIONS THERE AND THE CONSISTENCY OF HOW WE'RE DOING SOME OF THOSE OPERATIONS AND REALIZED THAT WE WERE NOT COLLECTING THE FULL AMOUNT OF REVENUE THAT WE SHOULD HAVE

[03:20:01]

BEEN.

AND SO WE'VE TWEAKED THOSE, THAT THOSE OPERATIONS AND PROCEDURES TO THE TUNE OF ROUGHLY TWO AND A HALF MILLION DOLLARS PER YEAR IN COME REVENUE BEING COLLECTED INTO THE WATER WASTEWATER FUND.

THAT WAS REVENUE THAT WAS, THAT WAS LEAKING OUT OF THE WATER WASTEWATER FUND.

AND THEN WE ALSO WITH CUSTOMER SERVICE 3 1 1, AS WE'RE EVALUATING THE EFFICIENCIES WITH TECHNOLOGY AND CENTRALIZING ALL OF THOSE FUNCTIONS ACROSS THE ENTIRE CITY, WE'VE IDENTIFIED ROUGHLY $518,000 IN HARD COST SAVINGS AS ACTUAL, THAT'S ACTUAL MONEY THAT CAN BE SPENT SOMEWHERE ELSE.

AND THEN, UH, AN ADDITIONAL 290 IN COST AVOIDANCE.

AND THAT'S THE FREEING UP OF, OF CERTAIN FUNCTIONS THAT CAN BE UTILIZED SOMEWHERE ELSE IN THE CITY.

SO THAT MONEY IS, IS STILL BEING SPENT, BUT IT'S BEING SPENT IN WAYS THAT WE'RE GOING TO BE ASKED FOR IN THE FUTURE THAT NOW NO LONGER NEED TO.

I HAVE TO SAY THAT FROM OUR PURCHASING DEPARTMENT, WE'VE INCREASED THE LEGAL COMPLIANCE AND THE INTERNAL CUSTOMER SERVICE AS WELL AS THE UNIFORMITY AND EFFICIENCY OF WHAT WE'RE DOING FROM COMPETITIVE BIDDING.

AND I HAVE TO GIVE A SHOUT OUT TO OUR MUNICIPAL COURT BECAUSE I FEEL LIKE THEY DON'T ALWAYS GET IT.

THEY HAVE, AND THEY DID A, UH, 421 WARRANTS, UM, CLEAR DURING THEIR AND 34, ALMOST $35,000 IN REVENUE CLEAR DURING THEIR, THEIR WARRANT AMNESTY PROGRAM.

BUT AS A WHOLE, YOU KNOW, WE DO THESE CUSTOMER SERVICE SATISFACTION SURVEYS AND THE LAST CUSTOMER SERVICE SATISFACTION SURVEY WE RECEIVED, THE COURT WAS THE HIGHEST, HAD THE HIGHEST SATISFACTION RATING OF ALL OF OUR DEPARTMENTS OF DIVISIONS.

WHICH IS SHOCKING WHEN YOU THINK THAT IT'S A DIVISION THAT EVERYONE'S COMING TO MOSTLY, MOSTLY ANGRY.

SO WHAT THEY PROVIDE, UH, AS A SERVICE AND THEIR EXTERNAL CUSTOMER SERVICE TO OUR CITIZENS IS, WAS CLEARLY SHOWN IN THAT SURVEY AND IT'S INCREDIBLE WHAT THEY DO.

UH, ON A DAILY BASIS.

WE'LL JUMP INTO THE CUSTOMER SERVICE 3 0 1, AND I HAVE SEVERAL SLIDES ON THIS, BUT MOST OF IT'S COVERED IN THIS ONE SLIDE.

THIS IS AN UNOFFICIAL LOGO.

I SOMEWHERE OUR COMMUNICATIONS TEAM IS FURIOUS THAT I PUT THIS UP HERE BECAUSE THEY ARE WORKING ON THE MARKETING, THE LOGO AND THE BRANDING OF ALL OF OUR 3 0 1.

BUT I HAD TO PUT SOMETHING UP HERE.

SO THIS IS AN UNOFFICIAL LOGO FOR OUR 3 0 1.

I WAS GONNA SAY KYLE'S IN THE WRONG PLACE.

, IT IS JUST FOR THE PRESENTATION.

IT'S JUST FOR THE PRESENTATION.

I DON'T KNOW WHAT YOU'RE TALKING ABOUT MAYOR, BUT, BUT FOR 3 0 1, THIS IS A, THE, A NON-EMERGENCY NUMBER FOR THE CITY.

AND THE WAY THAT I ALWAYS DESCRIBE IT TO CITIZENS WHEN THEY ASK ABOUT IT IS WHEN, SINCE FROM THE TIME YOU WERE A LITTLE KID, YOU WERE TOLD IF YOU HAVE AN EMERGENCY, EVERYBODY KNOWS YOU DIAL 9 1 1.

BUT WHEN YOU GET OLDER AND YOU NEED TO INTERACT WITH THE CITY, YOU HAVE NO IDEA WHAT NUMBER TO DIAL.

WE HAVE, WE HAVE A TREMENDOUS AMOUNT OF NUMBERS ON IT.

WE HAVE OVER 85 PHONE NUMBERS ON TO, TO SORT THROUGH ON OUR WEBSITE.

WE HAVE DEPARTMENTS AND DIVISIONS THAT DO THINGS, UH, UH, A TREMENDOUS AMOUNT OF DIFFERENT THINGS ACROSS THE CITY.

AND WE ASK OUR CITIZENS TO GET ON OUR WEBSITE AND DIAGNOSE EXACTLY WHO THEY'RE SUPPOSED TO CALL AND TO GET A RESOLUTION.

AND MANY TIMES, I MEAN, I DON'T, I DON'T EVEN HAVE TO SAY THIS, BUT EVERYONE KNOWS WHEN YOU CALL, YOU EITHER GET TRANSFERRED TWO OR THREE TIMES OR YOU HIT A VOICEMAIL.

IT'S VERY DIFFICULT TO KNOW WHO TO GET.

AND THEN WHEN YOU FINALLY DO GET SOMEONE AND, AND THEY HELP YOU, THE RESOLUTION IS ALWAYS KIND OF A QUESTION MARK.

YOU KNOW, IS IT GONNA GET DONE? IS IT NOT? THERE'S NO WAY TO SEE IT, THERE'S NO WAY TO TRACK IT.

SO WHAT I TELL PEOPLE IS 9 1 1 IS THE NUMBER EVERYONE KNOWS GROWING UP IF YOU NEED AN EMERGENCY, 3 1 1 IS FOR EVERYTHING ELSE, EVERY OTHER NON-EMERGENCY FOR THE CITY.

SO IT'S TWO NUMBERS THAT YOU HAVE TO REMEMBER.

AND WHEN YOU CALL THAT THREE ONE ONE, THAT 3 1 1 IS CONNECTED AND INTEGRATED THROUGH EVERYTHING THAT WE DO IN THE CITY.

SO YOU GET A LIVE PERSON, THEY CAN TELL YOU EXACTLY EXACTLY WHAT YOU NEED IF YOU'RE JUST ASKING FOR BASIC KNOWLEDGE OR THEY CAN SUBMIT A SERVICE REQUEST FOR ANY SINGLE DEPARTMENT FROM THAT ONE PHONE CALL.

AND THEN THAT SERVICE REQUEST YOU CAN TRACK, WE WILL HAVE AN ONLINE PORTAL THAT YOU CAN, OR YOU CAN DO IT ANONYMOUSLY, BUT YOU CAN HAVE AN ONLINE PORTAL WHERE YOU CAN TRACK EXACTLY WHAT'S HAPPENING WITH THAT SERVICE REQUEST, WHERE IT'S AT IN ITS STAGE.

AND WE ALSO GIVE OUR CITIZENS SERVICE LEVEL AGREEMENTS, WHICH, WHICH IS US TELLING THEM FOR THIS SPECIFIC SERVICE REQUEST, IT SHOULD TAKE X AMOUNT OF TIME FOR THE CITY TO, TO COMPLETE IT.

SO WHEN I PUT IN A POTHOLE REQUEST, I KNOW IT SHOULD TAKE ABOUT WHATEVER IT IS, WHATEVER IT'S SET, 24 HOURS, EIGHT HOURS, 12 HOURS, WHATEVER IT IS.

AND IF, AND THERE'S ALSO COMMUNICATION FROM OUR CUSTOMER SERVICE REPS TO THE CITIZENS ON EACH SERVICE REQUEST.

SO IF SOMETHING DID HAPPEN FOR SOME REASON, THAT POTHOLE IS GONNA TAKE LONGER, WE CAN COMMUNICATE THAT TO THEM.

SO IT REALLY INCREASES THE ENGAGEMENT FROM OUR CITIZENS ON THE, ON THE CITY SIDE, ALL OF THAT DATA THAT'S COMING IN, ALL OF THOSE PHONE CALLS, ALL OF THOSE SERVICE REQUESTS, ALL OF THE TRACKING OF THE SLAS, IT'S ALL CAPTURED WITHIN THE, THE CRM SYSTEM.

AND THEN THAT WILL BE THROWN INTO OUR PERFORMANCE METRICS, WHICH WE TALKED ABOUT A LITTLE WHILE AGO.

AND SO ALL OF THAT CAN BE TRACKED.

AND AGAIN, IT MAY NOT ALL BE PRETTY, BUT IT ALLOWS US TO LOOK AND SEE EXACTLY WHERE WE NEED TO FOCUS TO, TO GET BETTER LEVELS OF SERVICE FOR OUR CITIZENS.

THE REST OF THIS IS KIND OF EVERYTHING I JUST SAID IN THAT RECAP.

YOU CAN SEE THAT BEFORE YOU, I I, I HAD THIS PICTURE ONE TIME OF THIS JUST SPAGHETTI.

IT WAS A COUNTY PHONE LINE AND IT WAS LITERALLY TRACKING WHERE ALL THE PHONE CALLS WENT AND IT WAS JUST THIS SPAGHETTI TRAP OF ALL THE DIFFERENT NUMBERS THAT GO AROUND.

AND THIS ONE ON THE RIGHT IS REALLY HOW IT WORKS.

ONCE YOU INSTITUTE A THREE ONE ONE, ALL YOUR PHONE CALLS, YOUR EMAILS, YOUR ONLINE PORTALS AND YOUR PHONE APP, WHICH WE'LL TALK ABOUT IN JUST A SECOND, GO TO, GO

[03:25:01]

TO ONE NUMBER ONE PLACE.

AND THAT'S THE SERVICE REQUESTS ARE COMPLETELY TAKEN CARE OF BY OUR CUSTOMER SERVICE REPS.

AND ALL THE DATA IS CAPTURED ON THE BACKEND FOR THE CITY TO BE MORE EFFICIENT.

AGAIN, THIS IS A LOT OF THE SAME STUFF.

THE VALUE TO CITIZENS, ONE NUMBER TO CALL A COMPREHENSIVE PORTAL.

THE MOBILE ACCESS IS ACTUALLY VERY POWERFUL.

IT, IT MIMICS THE ONLINE PORTAL AND IT'S VERY EASY TO USE.

AND YOU CAN TAKE YOUR PHONE WITH YOU, YOU CAN TAKE PICTURES OF SERVICE REQUESTS AND SEND THEM IN.

YOU CAN COMMUNICATE WITH THE CUSTOMER SERVICE REPS OVER YOUR PHONE.

SO ANYWHERE YOU ARE, IF YOU SEE A SIGN DOWN, IF YOU SEE A POTHOLE, IF YOU SEE SOMETHING THAT YOU NEED A REQUEST FOR, YOU CAN TAKE A PICTURE WITH YOUR PHONE AND SEND IT IN AND THEN YOU CAN TRACK IT ON YOUR PHONE.

AS FAR AS WHAT THIS, WHERE THE CITY IS IN THE PROCESS OF TAKING CARE OF IT, IT'S VERY SIMPLE AND EASY TO USE.

THERE'S AN EXTENSIVE KNOWLEDGE BASE SO THAT A LOT OF THE QUESTIONS THAT COME INTO 3 0 1, CERTAINLY ANYONE CAN PICK UP THE PHONE AND CALL AND GET AN ANSWER, BUT YOU CAN ALSO GO ONLINE OR ON YOUR PHONE APP.

AND THE KNOWLEDGE BASE IS BASICALLY SPIDERS EVERYTHING OF THE ENTIRE KNOWLEDGE BASE OF THE CITY.

SO IF YOU JUST NEED TO KNOW WHEN THE POOL OPENS, YOU CAN JUST TYPE IT IN AND THE ANSWER WILL POP RIGHT UP.

OR YOU CAN JUST CALL 3 1 1 FROM ANYWHERE IN THE CITY LIMITS AND THE CUSTOMER SERVICE REP WILL ANSWER AND TELL YOU THAT ALSO THE THE PRO THE DIFFERENT PROGRAMS THAT WE'RE DEMOING RIGHT NOW AND LOOKING AT THEIR FUTURE GROWTH AND TECH CAPABLE.

SO ANYTHING THAT WE WANNA DO, INCLUDING AI EVENTUALLY AND AND THINGS LIKE THAT, THEY HAVE THAT CAPABILITY TO GROW AS MUCH AS WE WANT TO WITH IT.

AGAIN, ON THE BACKEND DATA COLLECTION FOR THE CITY INTEGRATION WITH ALL THE, ALL OF OUR SERVICE REQUESTS, THERE'S AN EMERGENCY MANAGEMENT, UM, ASPECT TO THIS THAT WE HAVEN'T TALKED ABOUT, WHICH IS IF, YOU KNOW, GOD FORBID WE EVER HAVE A DISASTER IN THE CITY, IF WE HAVE A STANDING 3 1 1, WE CAN HAVE OUR THOROUGH ONE CALL TAKERS COME IN OR DO IT REMOTELY AND THEY CAN TAKE A HUGE LOAD OFF OF OUR 9 1 1.

YOU KNOW, WHEN THERE'S EV WHENEVER THERE'S AN EMERGENCY, EVERYONE CALLS 9 1 1 BECAUSE EVEN IF THEY'RE JUST LOOKING FOR SHELTER OR WATER OR A PLA PLACES THAT THEY DON'T HAVE ELECTRICITY, BUT ALL OF THAT CAN BE PORTED TO OUR KNOWLEDGE BASE.

AND 3 1 1 AND 9 1 1 CAN CLEAR THOSE CALLS TO THREE ONE ONE AND THEN ANSWER THE PHONE FOR TRUE EMERGENCIES RATHER THAN HAVING 9 1 1 GET, GET BLOCKED UP.

THESE ARE SOME OF THE BUDGET COMPONENTS THAT YOU ALL WILL SEE COMING THROUGH.

NORMALLY WE WOULD HAVE THE ACTUAL PRICES FOR THESE, BUT THESE ARE ALL THINGS THAT WE'RE DEMOING AND GETTING QUOTES FOR RIGHT NOW.

BUT THE BIG, THE BIG TICKET ITEMS THAT YOU GUYS WILL SEE THROUGH COME THROUGH THE BUDGET PROCESS WILL BE THE CRM SYSTEM, THE CUSTOMER RELATIONSHIP MANAGEMENT SYSTEM, THAT'S THE INFRASTRUCTURE, THE BACKEND INFRASTRUCTURE OF ALL OF THIS.

AND THEN SOME PHONE, SOME PHONE CENTER UPGRADES WHICH ALLOW SCREEN POP FOR THE, THE CUSTOMER SERVICE, UM, SOFTWARE AND THE ABILITY TO INTEGRATE ALL OF OUR PHONE SYSTEMS INTO IT.

THOSE ARE REALLY THE TWO BIG TICKET ITEMS. PHONE, HARDWARE AND INFRASTRUCTURE IS, IS MINIMAL AND PROBABLY WON'T BE NECESSARY.

AND THEN OUR CUSTOMER SERVICE AND CALL CENTER STAFFING IS GONNA UTILIZE OUR CURRENT STAFFING, JUST A RESTRUCTURING OF WHO'S THERE.

SO THERE'S REALLY NO ADDITIONAL COST FOR THAT.

OUR NEXT STEPS FOR 3 1 1 ARE FOR ALL THESE BUDGET APPROVALS TO GO THROUGH OVER THE COMING MONTHS.

AND THEN WE'LL HAVE IMPLEMENTATION AND TRAINING.

WHILE, WHILE WE'RE PUTTING THE SYSTEM IN PLACE.

WE'LL BE TRAINING ALL OF OUR, OUR CUSTOMER SERVICE REPS.

WE'LL HAVE MARKET OUR MARKETING TEAM, COMMUNICATIONS TEAM, WE'LL HAVE PROMOTIONAL TEASERS, GETTING EVERYONE READY AND PROMOTING 3 1 1 BEFORE WE EVER LAUNCH IT.

WE WILL HAVE PRE-LAUNCH TESTING AND QUALITY ASSURANCE AND WE'LL HAVE MONTHS WHERE WE'RE ACTUALLY UTILIZING THE SYSTEM BEFORE WE GO LIVE.

THAT WAY OUR CUSTOMER SERVICE REPS HAVE A, THE ABILITY TO GET TRAINED ON IT, GET COMFORTABLE WITH IT BEFORE IT'S EVER LIVE.

YOU DON'T WANNA TURN IT ON AND HAVE A BIG MESS.

YOU WANT IT TO BE A SEAMLESS TRANSITION.

AND THEN WE'LL HAVE A BIG PROMOTIONAL MARKETING LAUNCH FOR 3 1 1.

I DON'T WANNA SPOIL ANYTHING, BUT WE HAVE SOME REALLY FUN AND COOL IDEAS FOR, FOR THE CITY, FOR COUNCIL FOR A PROMOTIONAL 3 1 1 LAUNCH AND THEN WE'LL LAUNCH IT.

AND AT THAT POINT ACTUALLY OUR CUSTOMER SERVICE REPS REPS WILL HAVE BEEN UTILIZING THE SYSTEM AND BEEN TRAINED ON IT FOR MONTHS AND IT SHOULD BE A SEAMLESS TRANSITION OVER TO 3 1 1.

THAT'S ALL I HAVE FOR RIGHT NOW.

DO YOU GUYS HAVE ANY QUESTIONS OR DISCUSSION HERE? GO AHEAD.

I JUST WANT TO SAY I'M LOOKING FORWARD TO THIS PROGRAM.

THINGS ARE GONNA BE AMAZING.

A ONE STOP SHOP, UH, WHEN PEOPLE ARE TRYING TO NAVIGATE THE CRAZINESS OF THE CITY.

SOMETIMES IT'S TOUGH IF YOU'RE TRYING TO DO PERMITTING OR ANYTHING ELSE.

I MEAN JUST BASIC, UH, KNOWLEDGE.

I THINK THREE ONE'S GONNA BE AN AMAZING PROGRAM.

I LOOK FORWARD TO IT BEING IMPLEMENTED.

I JUST WANT TO MAKE SURE THAT WE'RE DOING EVERYTHING WE CAN WHEN WE DO THE CUSTOMER SERVICE SIDE, REMEMBER IT'S CUSTOMER SERVICE.

ALWAYS TREAT PEOPLE WITH A LOT OF RESPECT AND MAKING SURE WE HAVE SOME KIND OF A PLAN, UH, FOR THAT SERVICE WHERE WE REMEMBER WHO WE'RE WORKING FOR.

MM-HMM.

AS A TAXPAYER.

MM-HMM.

.

IT'LL BE GREAT.

WILL THIS BE TIED TO OUR WEBSITE? YES, THERE WILL BE AN ENTIRE ONLINE PORTAL ON OUR WEBSITE THAT WILL HAVE THE ENTIRE 3 1 1 SYSTEM ON IT.

SO I THINK YOU ALREADY MENTIONED ABOUT IT, BUT WHAT I WOULD LIKE TO SEE IS THAT WE MAKE GOOD COMMUNICATION TO THE RESIDENTS ON HOW TO USE THE PORTAL.

UH, SO THEY DON'T GET LOST IN THERE.

EVEN TO HAVE YOUTUBE VIDEOS ALREADY AVAILABLE FOR PEOPLE TO KNOW EXACTLY WHERE TO GO.

EVEN IF WE HOSTED LIKE A, SOME SORT OF TOWN HALL EXPLAINING TO THE RESIDENTS HOW TO USE IT, THAT WE HAVE SOMETHING AVAILABLE ONLINE FOR THEM TO JUST CLICK AND LEARN.

THIS IS A GREAT IDEA AND WE'LL

[03:30:01]

HAVE A, WE'LL HAVE A WHOLE WEBSITE THAT IS THE ONLINE PORTAL AND ON THAT WE CAN HAVE VIDEOS OF HOW TO USE IT, USE AND THINGS LIKE THAT.

HOW USE IT.

IT'S ACTUALLY, SO THE THE SYSTEMS WE'RE LOOKING AT ARE, ARE VERY SIMPLE AND EASY TO USE FOR THAT REASON.

BUT ABSOLUTELY WE CAN HAVE TRAINING ON IT AND PART OF THE MARKETING AND PROMOTION CAN BE EXPLAINING WHAT IT IS AND HOW TO USE IT.

AND OF COURSE YOU'RE ALREADY LOOKING INTO DOING IT ENGLISH AND IN SPANISH.

ABSOLUTELY.

WE'LL HAVE, WE WILL HAVE BOTH OF THOSE LANGUAGES THROUGHOUT THE ENTIRE SYSTEM AND MAYBE MORE.

OKAY.

MR. ELIZONDO, IN BURLESON WHERE YOU IMPLEMENTED THIS SYSTEM, DID YOU RECEIVE AN INCREASE IN SERVICE REQUESTS AS A RESULT? IT WAS, YES WE DID.

IT WAS MINIMAL.

WE HAD, IF I REMEMBER IT WAS AROUND THREE TO 6% INCREASE.

IT WASN'T A TREMENDOUS AMOUNT MORE REALLY, BUT THAT'S, I WOULD, I WOULD'VE THOUGHT IT MIGHT'VE DOUBLED.

NO, BECAUSE PART OF THE WHOLE GOVERNMENT IS, AND BUREAUCRACY IS SLOW AND IT'S THE, IT'S HARD TO GET ANSWERS AND SOMETIMES I WONDER IF THAT'S ON PURPOSE BUT YOU KNOW, LIKE IT'S DIFFICULT AND SO IF YOU HAD THE ABILITY WHEN YOU SAW A POTHOLE TO TAKE A PICTURE AND SUBMIT IT AND HAVE IT FOLLOWED AS OPPOSED TO THE LONG AND DRAWN OUT PROCESS OF TRYING TO TALK TO SOMEONE IN PUBLIC WORKS, I WOULD THINK THERE'D BE A LOT MORE OF THOSE.

I THINK THAT THIS, THE SEVEN ME MEMBERS UP HERE ARE GONNA USE THAT THING A LOT.

I ALREADY KNOW I AM LIKE OF WHERE THINGS ARE.

SO I'M JUST CURIOUS IF YOU'RE GOING, I MEAN WE DID NOT SEE A HUGE INCREASE IN, IN A HUGE INCREASE.

THERE WAS SOME IN PHONE CALLS OR IN SERVICE REQUESTS, HOWEVER THERE WAS A TREMENDOUS, TREMENDOUS RESPONSE OF HOW EASY IT WAS.

YEAH.

AND TO GET A RESOLUTION, I HAVE A LOG OF LIKE MAYBE A HUNDRED DIFFERENT THINGS THAT I'M GONNA USE LIKE PICTURES AND SPOTS AND I DON'T DO IT BECAUSE I DON'T WANT TO JUST OVERWHELM STAFF.

LIKE, YOU KNOW, LIKE, 'CAUSE I'M THE MAYOR, HERE'S THIS POTHOLE AND HERE'S THIS, YOU KNOW, STREETLIGHT.

SO I'M, I THINK IT'S A GREAT PROGRAM.

I JUST, I PERSONALLY THINK THAT THE SERVICE REQUESTS ARE GONNA DOUBLE OR TRIPLE OR SOMETHING ALONG THOSE LINES.

I WOULD SAY ONE, ONE THING WE SAW TOO IS SOME, ON SOME REQUESTS WE WERE GETTING OR SOME ISSUES, WE WERE GETTING MULTIPLE REQUESTS.

AND BY ACTUALLY TRACKING THOSE AND GETTING THOSE ITEMS KNOCKED OUT, YOU REDUCE THE NUMBER OF CALLS.

OH YEAH.

NUMBER OF THINGS THAT ARE COMING THROUGH.

NO, IT'S FANTASTIC.

BUT IT'S ABSOLUTELY FANTASTIC AND I THINK WE SHOULD ROLL IT OUT WITH MUCH TO DO.

IF YOU'VE, IF YOU BELIEVE IN IT, IF YOU BELIEVE THIS IS GONNA WORK AND IT'S A LOW RISK AND YOU'VE DONE IT BEFORE AND YOU KNOW THIS PROGRAM IS GONNA WORK, THEN WE OUGHT TO, WE OUGHT TO, YOU KNOW, USE CONSIDERABLE RESOURCES TO MARKET AND PROMOTE IT.

YOU KNOW, WHICH OBVIOUSLY YOUR, YOUR LOGO IS NOT IT , BUT YOU KNOW, LIKE WE SHOULD REALLY, WE SHOULD REALLY BE, I THINK, I THINK WE SHOULD BE AGGRESSIVE ON ROLLING THIS OUT.

'CAUSE NOT ONLY IS IT IMPORTANT FOR THE RESIDENTS TO UNDERSTAND, BUT IT'S SOMETHING THAT CAN SHOW THEM JUST WHAT WE'RE THINKING ABOUT AND, AND THE VALUE WE'RE TRYING TO DELIVER.

SO MARKET, EARLY MARKET OFTEN.

ONCE THIS PROGRAM IS READY TO LAUNCH, IT'S ABSOLUTELY FEEDBACK.

ALRIGHT, THANK YOU.

THANK YOU.

[21) Receive a report, hold a discussion and provide staff direction on the management of the City's fleet and fuel operations.]

ALRIGHT, LAST ITEM.

RECEIVE REPORT.

HOLD DISCUSSION PROVIDES STAFF DIRECTION ON THE MANAGEMENT OF THE CITY'S FLEET AND FUEL OPERATIONS.

MS. SCH MITE, YOU STAND BETWEEN US AND GOING HOME.

NO PRESSURE.

NO PRESSURE.

AND I WAS GONNA SAY, MAYOR, SHOOT US YOUR LIST OF A HUNDRED THINGS.

LET'S, NO, LET'S GET IT DONE.

YOU DON'T WANT, YOU THINK YOU WANT THAT, YOU DON'T.

WE DO.

OKAY.

FLEET AND FUEL.

UM, SO A LITTLE BIT OF BACKGROUND ON OUR FLEET AND FUEL, UM, PROGRAM.

WE HAVE A DECENTRALIZED OPERATION, WHICH MEANS THAT IT DOESN'T LIVE WITHIN ONE DEPARTMENT.

WE OWN SOME LIGHT DUTY, UM, AND POLICE VEHICLES.

WE LEASE SOME AND THEN THE PURCHASE OF NEW VEHICLES.

UM, WE PURSUE THROUGH A LEASE AGREEMENT WITH ENTERPRISE.

UM, WE OWN AND PURCHASE ALL OF OUR HEAVY EQUIPMENT AND SMALL ENGINES.

ACCESS TO IMMEDIATE SOURCE OF FUEL BECAME, UM, TO RESPOND DURING A CLEMENT WEATHER BECAME AN ISSUE FOR THE C CITY DURING THE WINTER WEATHER EMERGENCY IN 2021, WINTER STORM MURRY.

UM, AND SO THE CITY HAS GROWN TO A POINT WHERE IT MAKES SENSE TO COMPREHENSIVELY EVALUATE THE FLEET AND FUEL OPERATIONS CITYWIDE.

SO OUR LEASE PROGRAM INVOLVES A CONTRACT WITH ENTERPRISE.

UM, WE CONTRACTED WITH THEM IN MARCH OF 2018 DUE TO, UM, A NECESSITY TO QUICKLY EXPAND OUR FLEET TO MEET THE DEPARTMENTAL NEEDS AND REDUCE THE CAPITAL OUTLAY NECESSARY TO INCREASE AND REPLACE THE EXISTING FLEET IN A SHORT AMOUNT OF TIME PRIOR TO THE LEASE, UM, OUR FLEET CONSISTED OF 42 VEHICLES.

WE AVERAGED THREE VEHICLES, UM, PURCHASES A YEAR, AND 43% OF THE FLEET WAS OVER 10 YEARS OLD.

GROWTH WITH ENTERPRISE WAS SLOW FOR THE FIRST FEW YEAR, FEW YEARS DUE TO PRODUCTION PLANT DELAYS IN THE COVID-19 PANDEMIC AS OF OCTOBER 6TH, 2023.

UM, WE HAVE ORDERED 126, UH, VEHICLES THROUGH OUR LEASE PROGRAM, AND WE'VE RECEIVED ONLY 87.

IT'S BEEN CHALLENGING TO RECEIVE THE VEHICLES ORDERED IN A TIMELY FASHION.

SO HERE'S A LISTING OF ALL OF OUR VEHICLES.

97 WE HAVE ON LEASE FROM ENTERPRISE

[03:35:01]

AND WHERE THEY LIVE.

AND THEN 77, UM, OF THE CITY VEHICLES ARE OWNED.

WE HAVE A TOTAL OF 174 VEHICLES.

HERE'S A SNAPSHOT OF OUR ANNUAL LEASE SPENDING OVER THE PAST FIVE YEARS.

I'LL WALK THROUGH IT IN A MINUTE.

UM, SO IN FISCAL YEAR 2023, WE LEASED, UM, 74 VEHICLES AND WE SPENT $820,000 ON THOSE LEASE COSTS.

THE AVERAGE COST TO LEASE ONE VEHICLE IS ABOUT $11,000 A YEAR, OR $924 A MONTH.

SPENDING ON LEASING HAS INCREASED SIGNIFICANTLY EVERY YEAR SINCE ENGAGING WITH ENTERPRISE.

UM, YOU CAN SEE THE NUMBERS THERE.

2020, UM, 126% VEHICLE REPLACEMENT.

WE DO NOT HAVE A STANDARD POLICY ON HOW WE REPLACE OUR VEHICLES.

UM, HISTORICALLY THIS HAS BEEN OUR PRACTICE IF WE OWN THEM.

UM, EACH DEPARTMENT CONSIDERS THEIR VEHICLES BASED ON AGE, ONGOING MAINTENANCE AND THE ABILITY TO PERFORM.

UM, THOSE THAT ARE DEEMED MAINTENANCE INTENSIVE OR UNABLE TO PERFORM THE DUTIES DUE TO WEAR AND TEAR, THEY'RE REPLACED AND THEN WE AUCTION THEM OFF.

RIGHT NOW, UM, WE HAVE 33 VEHICLES THAT ARE 10 YEARS OLD OR OVER, AND 28 VEHICLES HAVE OVER A HUNDRED THOUSAND MILES ON THEM.

OUR LEASE PROGRAM, UM, RECOMMENDS REPLACING LIGHT DUTY VEHICLES EVERY FIVE YEARS OR A A HUNDRED THOUSAND MILES.

SO A LITTLE MINI COST BENEFIT ANALYSIS ON LEASE VERSUS BUY.

UM, ACCORDING TO OUR REPORT FROM ENTERPRISE COMPLETING COMPLETED IN MARCH, 92 OF THE CITY'S VEHICLES NEED TO BE REPLACED BASED ON AGE AND TERM, WHICH INCLUDES 41 LEASED AND 51 OWNED.

AND SO AN AVERAGE COST TO PURCHASE WHAT WOULD BE AN AVERAGE VEHICLE FOR THE CITY IS $54,000.

IF WE PURCHASED ALL THE OWNED VEHICLES THAT NEEDED TO BE REPLACED, IT WOULD BE $2.7 MILLION.

IF WE PURCHASED ALL THE LEASED VEHICLES THAT NEED TO BE REPLACED, THE COST IS $2.2 MILLION.

SO TOTAL ALL IN PURCHASE IS ABOUT $5 MILLION.

AVERAGE LEASE COST PER VEHICLE IS $11,000 A YEAR.

IF THE CITY LEASE ALL REPLACEMENT VEHICLES, THE LEASE COST IS 1.02, UH, MILLION DOLLARS.

IF THERE'S VALUE LEFT, UM, THE LEASE VEHICLE IS RETURNED.

A CREDIT IS PROVIDED BASED ON ENTERPRISE'S MARKET CRITERIA.

IN SOME CASES, THERE'S NO CREDIT FOR THE RETURN.

ENTERPRISE RECOMMENDS REPLACING LIGHT DUTY VEHICLES EVERY FIVE YEARS OR AT A HUNDRED THOUSAND MILES.

HOWEVER, IS THAT THE RIGHT FORMULA FOR US? UM, WOULD WE DO IT THE SAME WAY IF WE PURCHASED? WE DON'T KNOW.

WE, WE DON'T HAVE ANY DATA, UM, TO, TO BASE THAT DECISION ON BESIDES WHAT AN ENTERPRISE IS TELLING US.

UM, WHILE LEASING SAVES A SMALL AMOUNT OF MONEY, AT FIRST, THE SAVINGS IS NOT SUSTAINED.

WE DO NOT BELIEVE, UM, THE ENTERPRISE AGREEMENT IS AN EVERGREEN CONTRACT, AND IT'S BECOME PROGRESSIVELY MORE EXPENSIVE EACH YEAR.

AS WE HAVE GROWN IN COST PER UNIT MAINTENANCE AND FUEL.

IT DOES NOT HAVE AN EXPIRATION DATE.

IT DOES NOT HAVE AN AMOUNT.

THE TERM IS ESTABLISHED SEPARATELY BASED ON EACH VEHICLE LEASED BY THE CITY, AND THE LEASE PAYMENT AMOUNT IS OFF AUTHORIZED BY THE COUNCIL ON AN ANNUAL BASIS IN THE BUDGET FOR EACH DEPARTMENT.

HERE'S A LITTLE BIT ABOUT OUR MAINTENANCE FOR OUR OWN.

SEVERAL OF THE REASONS WHY I VOTED AGAINST THE ENTERPRISE CONTRACT WAY BACK IN THE DAY.

, I DID NOT LIKE ANYTHING ABOUT IT, BUT I'M JUST VALIDATING ALL OF THOSE POINTS.

YEAH, YOU WEREN'T HERE AT THE TIME.

UM, OUR, OUR OWNED VEHICLES, UM, THEY'RE HANDLED BY LOCAL REPAIR SHOPS.

WE DO NOT HAVE ANY SERVICE AGREEMENTS IN PLACE.

SHOPS ARE CHOSEN FOR THE WORK BASED ON THE SPEED OF REPAIR.

UM, MINOR MAINTENANCE IS PERFORMED BY, UM, OUR DEPARTMENT, INTERNAL STAFF.

MAINTENANCE RECORDS ARE MAINTAINED BY EACH INDIVIDUAL DEPARTMENT, AND RECORDS ARE POOR.

UM, OUR TOTAL ANNUAL COST IS JUST SHY OF HALF MILLION DOLLARS ON THE LEASE.

UM, VEHICLES.

WE HAVE A $44,000 ANNUAL CONTRACT THROUGH ENTERPRISE TO MAINTAIN OUR VEHICLES.

UM, REPAIR LOCATIONS ARE CHOSEN BASED ON THE AVAILABILITY AND THAT THEY HAVE TO MEET ENTERPRISE'S REPAIR CRITERIA.

HERE'S SOME INCLUDED SERVICES AND NOT INCLUDED SERVICES OF THAT MAINTENANCE PROGRAM.

A MINI COST BENEFIT ANALYSIS HERE ON MAINTENANCE.

UM, BASICALLY OUR CITY OWNED VEHICLES IS ABOUT HALF A MILLION A YEAR.

ENTERPRISE MAINTENANCE PROGRAM IS 44,000 A YEAR.

AGAIN, QUESTION TO ASK, DO, DO WE NEED TO HAVE THAT ROBUST OF MAINTENANCE PROGRAM ON NEW VEHICLES? UM, THEY DON'T REQUIRE AS MUCH MAINTENANCE.

AND, AND DO WE KNOW THAT THAT'S REALLY WHAT'S RIGHT FOR OUR FLEET? WE DON'T.

UM, THE COST INCREASES EACH YEAR AND THE CONTRACT DOES NOT PROVIDE ABILITY FOR COST CONTROL.

WE, UM, MUST CONTINUE TO MAINTAIN CITY OWNED VEHICLES AND, AND OUR HEAVY EQUIPMENT VIA LOCAL SHOPS AND MANUFACTURERS.

UM, COULD WE HAVE A COST SAVINGS BY HAVING THOSE MAINTENANCE SERVICES ALL IN ONE LOCATION OR ALL INTERNALLY? WE DON'T KNOW THAT.

[03:40:01]

UM, ABILITY TO PRIORITIZE VEHICLES BASED ON NEED TO RETURN TO SERVICE.

SO IF WE HAD THAT INTERNALLY, WE COULD MAKE DECISIONS OURSELVES ABOUT WHETHER WE WANTED TO, YOU KNOW, REPAIR A POLICE PATROL CRUISER OR SOMETHING ELSE.

UM, AND THEN MINOR REPAIR WORK, UM, PERFORMED BY STAFF, TAKES THEM AWAY FROM THEIR ASSIGNED AND SKILLED RESPONSIBILITIES.

FUEL.

UM, FOR ALL OF OUR VEHICLES, UH, WE USE ENTERPRISE'S LEASE PROGRAM, THE WEX FUEL CARD SYSTEM.

EACH VEHICLE'S ASSIGNED A FUEL CARD THAT IS VIN SPECIFIC.

EVERY DRIVER HAS A SPECIFIC PIN ASSIGNED TO PURCHASE FUEL.

THERE'S A LIMIT OF $150 FOR OUR LIGHT DUTY VEHICLES, UM, AND FOR DIESEL AND GAS.

AND THE PUBLIC WORKS IS ALLOWED TO PURCHASE UP TO $500 PER TRANSACTION.

ALL CARDS LIMIT PURCHASING FUEL TO THREE TRANSACTIONS PER DAY.

UM, FUEL CAN BE PURCHASED AT ANY OF THE FUELING STATION THAT ACCEPTS THE WEX CARD AND 95% OF THE TOTAL FUELING STATIONS IN THE US EXCEPT THE CART.

TOTAL FUEL EXPENDITURES FOR THE CALENDAR YEAR IN 2023 WAS JUST OVER HALF A MILLION.

A MINI COST OF BENEFIT ANALYSIS HERE FOR FUEL, AGAIN, IT WAS HALF A MILLION DOLLARS.

UM, WE CURRENTLY PURCHASE FUEL THROUGH THE ENTERPRISE SYSTEM.

COST INCREASES EVERY YEAR, AND THE CONTRACT DOES NOT PROVIDE THE ABILITY TO CONTROL COST INCREASES.

AND IN-HOUSE FUEL FACILITY AND MANAGEMENT WOULD ENABLE THE CITY TO TAKE ADVANTAGE OF BULK RATES AND FUEL PURCHASES TO SAVE MONEY.

IMMEDIATE ACCESS TO FUEL SUPPLY WITH AN IN-HOUSE FUEL FACILITY AND MANAGEMENT.

OUR RISK WOULD BE SIGNIFICANTLY MITIGATED DURING EMERGENCY RESPONSES WHERE FUEL FOR VEHICLES, HEAVY EQUIPMENT, SMALL ENGINES AND GENERATORS, IT'S CRITICAL.

AND WE WOULD HAVE GREATER OVERSIGHT OVER FUEL PURCHASING AND USE.

AND HERE'S A LITTLE BIT OF INFORMATION ABOUT OUR HEAVY EQUIPMENT AND SMALL ENGINES.

WE HAVE 210 PIECES OF HEAVY EQUIPMENT.

IT IS PURCHASED, NOT LEASED.

THE TOTAL VALUE IS $8.5 MILLION.

REPAIR AND MAINTENANCE IS PROVIDED BY SPECIALIZED CONTRACTORS.

UH, WE HAVE MULTIPLE SMALL ENGINES ACROSS ALL THE DEPARTMENTS.

OUR INVENTORY IS NOT WELL TRACKED ACROSS, ACROSS THE DEPARTMENTS.

SO, SUMMARY, HERE'S THE TAKEAWAYS.

WE HAVE 77 OWNED VEHICLES VALUED AT 3.5 MILLION 97 LEASE VEHICLES WITHIN AN ANNUAL COST OF 1.1 MILLION.

210 PIECES OF HEAVY EQUIPMENT VALUED AT 8.5 MILLION.

TOTAL VALUE OF THE CITY'S FLEET IS $13.1 MILLION.

ANNUAL SPEND ON FUEL AND MAINTENANCE IS $1 MILLION TOTAL ANNUAL SPEND FOR THE CITY'S FLEET AND FUEL OPERATIONS IS $2 MILLION.

ALL OF THOSE MILLIONS OF DOLLARS.

AND WE HAVE A DECENTRALIZED AND LIMITED OVERSIGHT OF FLEET OPERATIONS AND SPENDING.

SO WE THINK THAT DESERVES MORE ATTENTION THAN WHAT IT'S GETTING TODAY.

SO NEXT STEPS.

WE WOULD LIKE TO ENGAGE AN EXPERIENCED FIRM TO PERFORM A PROPER STUDY IN LY ANALYZING AND MAKING RECOMMENDATIONS ABOUT PERFORMING FLEET AND FUEL SERVICES AS AN INTERNAL SERVICE.

IN THE LEASE OF PURCHASE OF VEHICLES, WHICH WE BELIEVE WOULD BE ABOUT $150,000, WE'D LIKE TO HIRE A DIVISION MANAGER OF FLEET AND FUEL AT $138,000.

INCLUDE FRINGE BENEFITS.

WE'D BE ASKING FOR THAT IN THE BUDGET REQUEST.

UM, WE WOULD START TO ESTABLISH POLICIES AND PROCEDURES FOR FLEET MAINTENANCE, CARE USE, ET CETERA.

PURCHASE FLEET AND FUEL MANAGEMENT SOFTWARE.

THAT'D BE $50,000 ANNUALLY.

IMPLEMENT A GPS PROGRAM ON ALL OUR, ON ALL OUR VEHICLES.

THAT'S ABOUT $50,000 ANNUALLY.

UM, WE WOULD LIKE TO IMPLEMENT PROPER PURCHASING PROCESS FOR CONTRACT MAINTENANCE PROVIDERS, EVALUATE OUR FUEL CARD POLICIES AND PROCEDURES, AND THEN CREATE AND IMPLEMENT A DRIVER AND SAFE OPERATOR SAFETY PROGRAM.

QUESTIONS, QUESTIONS, COMMENTS, MAYOR PRO TIM? YEAH, JUST, UH, I'M, I'M EXCITED ABOUT, UH, SEEING SOME OVERSIGHT IN ALL THESE AREAS BECAUSE I ALWAYS, YOU KNOW, I, I BELIEVE THAT, YOU KNOW, WE'RE, WE'RE TAKING VEHICLES WHEREVER WE NEED.

ALMOST LIKE WHEN, BEFORE WE HAD A PROCUREMENT OFFICER, WE WERE JUST, UH, EVERY DEPARTMENT WAS HAVING TO DO THEIR OWN THING, TAKING STAFF TIME.

SO I, I SEE THIS AT THE SAME LEVEL AND I THINK IT'S GONNA BE A GREAT, UH, I THINK DOING THIS ANALYSIS IS GONNA SHOW WHERE WE'RE FALLING SHORT.

I THINK IT'S GREAT THAT WE'RE GONNA DO THAT.

SO JUST FULL SUPPORT OF IT.

'CAUSE WE WERE PARSLEY.

NO .

YOU'RE JUST MAKING ALL KINDS OF FACES OVER THERE.

SO I'M JUST WAITING TO, SORRY.

I'M, YOU KNOW, I I THINK THAT HIRING A FIRM TO ANALYZE OUR FLEET IS IMPORTANT BECAUSE THE FIRM THAT WE HIRED TO ANALYZE OUR FLEET LAST TIME WAS ENTERPRISE.

I BELIEVE IT'S MAINLY JUST A RECOMMENDATION.

YES.

I TRIED TO EXPLAIN TO EVERYONE THAT LEASING IS NOT FINANCIALLY BETTER THAN OWNING FOR A VARIETY OF REASONS.

AND, AND ENTERPRISE MADE THE CASE, AND ULTIMATELY WE WERE GONNA

[03:45:01]

SAVE CAPITAL DOLLARS.

'CAUSE TO BUY A VEHICLE UP FRONT WITH CASH IS, UH, HARDER ON THE BUDGET.

AND SO WE DEFERRED A LOT OF OUR, UM, OUR COSTS TO FUTURE, UH, COUNCILS.

SO HERE WE ARE DEALING WITH EXACTLY THE SCENARIO THAT I WAS PREDICTED IT WAS LIKE SEVEN, EIGHT YEARS AGO.

UM, BUT, YOU KNOW, I THINK ENTERPRISE DOES A GOOD JOB OF HELPING US TO GET THROUGH THE ACQUISITION OF VEHICLES AND THAT PROCESS FASTER.

UM, AND THERE'S CERTAIN AREAS AND ELEMENTS THAT WHERE IT MAKES SENSE, BUT JUST FINANCIALLY, I WISH WE'D NEVER GONE DOWN THIS PATH.

I DO THINK CENTRALIZED MAINTENANCE, UH, AND A EVEN FUEL OPERATIONS MAKES SENSE FOR THE MOST PART.

HAVE Y'ALL, ARE Y'ALL CONSIDERING ACTUALLY TRYING TO DEVELOP A FUEL STATION? YES.

THIS WOULD BE PART OF THAT.

YEAH.

I, I THINK THAT PART OF IT IS, IS, IS REAL GOOD, BUT I JUST WISH WE DIDN'T LEASE SO MANY OF OUR VEHICLES.

I MEAN, YOU, IF YOU GO BACK TO THAT SLIDE AND JUST DO THE MATH ON THE ANNUAL COST, THE 97 VERSUS THE, IT WAS LIKE, JUST LIKE TWO SLIDES BEFORE THE LAST ONE.

OH, SORRY.

OH, LOOK WHAT I DID.

UM, NO, KEEP GOING FORWARD.

THE SUMMARY PAGE.

ONE MORE.

OOPS.

SUMMARY.

OH, BACK RIGHT THERE.

OKAY.

77 OWNED VEHICLES AT 3.5 MILLION IS THE VALUE, BUT THERE'S NO CARRYING COSTS, UH, 97 LEASED VEHICLES WITH AN ANNUAL COST OF 1.1 MILLION.

SO YOU'RE, YOU HAVE NO COST WITH 77 AND HAD TO PAY 3.5 UPFRONT, BUT IN ORDER TO LEASE 97, YOU HAVE TO PAY 1.1 MILLION EVERY SINGLE YEAR.

SO JUST, JUST DO THE MATH AND THE , GENERALLY HOW LONG? THREE TO FIVE YEARS THEY RECOMMEND REPLACEMENT EVERY FIVE YEARS OR A HUNDRED THOUSAND MILES.

AND SO WE ENTERED INTO THE CONTRACT IN 2018.

AND SO A LOT OF THOSE VEHICLES THAT WE FIRST LEASED ARE GETTING READY TO TERM OUT.

I THINK ANOTHER POINT IS THAT, YOU KNOW, YOU CAN SEE THE BALANCE IS SHIFTING AMONG OUR LEASED AND OWNED VEHICLES AND IT'S, YOU KNOW, IT'S A GOOD TIME TO TAKE A STEP BACK AND SAY, DO WE WANT TO, BECAUSE IF WE KEEP DOWN THIS PATH WHERE WE'RE LEASING VEHICLES, THAT COULD GET OUT OF BALANCE WHERE WE WOULD BE SHELLY OUT A WHOLE LOT OF CAPITAL OUTLAY IF WE WANT TO GO BACK TO PURCHASING.

SO THIS IS THE RIGHT TIME TO REEVALUATE THAT.

WELL, I'M LOOKING FORWARD TO THE STUDY.

'CAUSE ALSO, UH, HOPEFULLY THEY'LL LOOK AT OTHER AVENUES AS WELL.

ROUND ROCK WENT TO AN ALL ELECTRIC FEE FLEET AND IS NOW, UH, SAVING MILLIONS OF DOLLARS ON THE, UH, WHAT DO YOU CALL IT? UM, COMBUSTIBLE ENGINE MAINTENANCE.

SO THEY DON'T HAVE THAT ANYMORE.

SO THEY'RE SE I THINK THEIR FIRST YEAR SAVINGS WAS OVER $2 MILLION.

SO, YOU KNOW, HOPEFULLY IT GIVES US A LOT OF DIFFERENT OPTIONS.

YEP.

GOES THE SAME THING WITH THE POLICE, THE, OUR CRUISERS, BECAUSE I THINK AFTER A SPECIFIC MILEAGE, THEY'VE GOTTA BE A TRADED IN OR SOMETHING LIKE THAT.

AND YOU KNOW HOW MUCH THESE PATROL CARS AND CRUISERS ARE ON THE ROAD CONSTANTLY.

ABSOLUTELY.

EACH VEHICLE SHOULD BE TREATED DIFFERENTLY AND WE SHOULD HAVE MORE OVERSIGHT OVER THAT THAN I FEEL LIKE, YOU KNOW, JUST THAN RELYING ON ENTERPRISE TO TELL US.

WELL, SO AT THE END OF THE DAY, I THINK YOUR PROPOSED SOLUTIONS TO THIS, EVEN IF WE KEEP DOING THE LEASING PROGRAM, WE'LL PROVIDE US WITH SOME MORE INSIGHT BECAUSE THE LEAKAGE CONVERSATION IS ONE.

I THINK WE'RE HAVING REALLY ALL OVER THE CITY WHERE WE'RE TRYING TO TAKE, TAKE THAT STEP FORWARD AND BECOME MORE ACCOUNTABLE FOR THE DOLLARS THAT WE'RE SPENDING.

UH, AND THE, YOU KNOW, THE GETTING THE MOST OUT OF OUR LABOR AND OUR EQUIPMENT.

IT'S REALLY VITAL AND I'M PROUD OF ALL OF Y'ALL FOR TRYING TO HELP US TAKE THAT STEP FORWARD.

SO IT'S APPRECIATED.

THANK YOU.

AND, UH, WE JUST SEE AS PART OF THE PROGRESSION OF THE CITY AS IT'S GROWING.

YEAH.

THE FLEET IS CERTAINLY MUCH LARGER AND MORE COMPLICATED THAN IT WAS JUST A FEW YEARS AGO.

AND, AND SO WE THINK IT'S IMPORTANT TO TAKE A GOOD STRONG LOOK AT IT.

UH, THERE'S MILLIONS OF DOLLARS OF INVESTMENT HERE.

WE WANNA MAKE SURE WE'RE SPENDING IT THE RIGHT WAY.

SO APPRECIATE THE SUPPORT.

ANY, ANY FURTHER DISCUSSION.

YOU WANT TO KEEP EVERYONE HERE A LITTLE LONGER JUST FOR THE FUN OF IT.

NO, I DO NOT.

MOTION TO ADJOURN.

SO MOVED.

ALL RIGHT.

WE'RE ADJOURNED.