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TIME IS 5:13 PM ON THIS TUESDAY, JUNE 18TH.WE'LL NOW CALL THIS CHURCH MEETING TO ORDER.
UM, WE'LL NOW HAVE, UH, COULD WE PLEASE GET ROLL CALL INGLESBY? HERE MITCHELL.
WE'VE GOT EIGHT MEMBERS PRESENT, I BELIEVE.
WE'LL NOW OPEN UP, UH, CITIZEN COMMENT PERIOD.
UM, ANYONE IN THE AUDIENCE WISHING TO COME FORWARD AND SPEAK ON ANY ITEM? PLEASE DO SO.
WE ASK THAT YOU LIMIT YOUR COMMENTS TO THREE MINUTES AND YOU DIRECT THOSE COMMENTS TO THE MAYOR AND COUNCIL.
FINALLY, WE ASK THAT YOU FILL OUT A CITIZEN'S COMMENT FORM AND SUBMIT THAT TO EITHER MYSELF OR THE CITY SECRETARY CITIZEN COMMENT PERIOD IS NOW OPEN.
SEEING NONE, WE WILL NOW CLOSE THE CITIZEN COMMENT PERIOD.
[1) Consider approval of a construction contract with Packsaddle Management, LLC. in an amount not to exceed $1,286,980, which includes a five percent contingency, for the construction of the La Verde Parking Lot Project.]
UH, FIRST, UH, CONSIDER IMPOSSIBLE ACTION ITEM.UH, CONSIDER APPROVAL OF THE CONSTRUCTION CONTRACT OF PAX SADDLE MANAGEMENT LLC IN AN AMOUNT NOT TO EXCEED $1,286,980, WHICH INCLUDES A 5% CONTINGENCY FOR THE CONSTRUCTION OF LA OTHER PARKING LOT.
PROJECT PRESENTER IS, UH, ROSIE TRILLO.
ROSIE TRILLO, DIRECTOR OF ADMINISTRATIVE SERVICES.
WE HAVE ONE ITEM FOR YOU TONIGHT AND THAT IS CONSIDERATION OF THE AWARD OF THE CONSTRUCTION CONTRACT FOR THE LAVERDE PARKING LOT.
UH, AS LAVERDE PARK WAS NEARING COMPLETION AND OPENING THE NEED FOR A SHARED PARKING LOT FOR THE AREA BECAME APPARENT ON MAY 18TH, 2023, THE BOARD DIRECTED STAFF TO PUT TOGETHER A COST ANALYSIS FOR A TEMPORARY SURFACE LEVEL PARKING LOT AT LOVERDE PARK.
ON JUNE 22ND, 2023, THE BOARD DIRECTED STAFF TO PROCEED WITH THE WHOLE TRACK CONTRACT OPTIONS OF $1 MILLION AND TO BRING AN ALTERNATIVE PROPOSAL TO INCLUDE CHARGING STATIONS.
UH, SEPTEMBER 7TH, 2023, THE BOARD APPROVED THE CONTRACT FOR 30% DESIGN WITH WGI INC.
AND ON MARCH 7TH OF THIS YEAR, THE BOARD APPROVED THE CONTRACT TO COMPLETE THE DESIGN WITH WGI INC.
THE SITE IS APPROXIMATELY 1.55 ACRES LOCATED IN THE NORTHEAST CORNER OF BURNHAM AND DOHERTY.
APPROXIMATELY, UH, 142 PARKING SPACES WILL BE INCLUDED, UH, WITH FIVE ACCESSIBLE PARKING SPACES, UH, INCLUDING ONE THAT IS VAN ACCESSIBLE.
UH, SIX PROPOSED EV CHARGING SPACES, PLUS AN ADDITIONAL SIX FUTURE SPACES.
UH, IT WILL INCLUDE LIGHTING, UH, LANDSCAPING AND IRRIGATION.
AND A STREET SCAPE IS PROPOSED FOR THE SOUTH FRONTAGE OF DOUGHERTY AND THE WEST FRONTAGE UP TO LAVERDE PARKING.
YOU CAN SEE THE SITE PLAN IMAGE BELOW, UH, OR ON THE SCREEN SHOWING THE ANTICIPATED LAYOUT.
THE PROJECT WAS ADVERTISED ON MAY FOUR, UH, MAY 15TH, 2024 AND CLOSED ON JUNE 6TH.
WE RECEIVED TWO BIDS FOR THE CONSTRUCTION PROJECT.
UH, THE TWO BIDS VARI VARIED FROM 1.2256 95 MILLION TO $1,399,601 AND 42 CENTS.
UM, WITH PAX SADDLE MANAGEMENT, LLC BEING THE LOWEST BIDDER, UH, UH, FOR OPTIONS, WE HAVE, UH, APPROVAL OF THE CONSTRUCTION CONTRACT WITH PAX SADDLE MANAGEMENT TO PERFORM ALL THE WORK REQUIRED FOR THE CONSTRUCTION OF THE LAVERDE PARKING LOT PROJECT, UH, AS OPTION ONE.
AND OPTION TWO IS TO NOT APPROVE THE, THE CONTRACT, UH, AND STAFF'S RECOMMENDATION IS TO AWARD THE CONTRACT TO PACK SADDLE.
AND I'M HERE WITH LEON, BARBARA, CITY ENGINEER IF THERE ARE ANY QUESTIONS.
DO WE HAVE ANY QUESTIONS? I HAVE A QUICK QUESTION.
UH, WHEN I LOOK AT THE SCHEMATIC, I THINK I'M ONLY SEEING FIVE, UM, WHEELCHAIR ACCESSIBLE SPOTS.
IS THAT, UH, WHAT'S GOING TO BE PROPOSED OR WILL IT BE WHETHER IT BE ADDITIONAL MARKED HANDICAP AND WHEELCHAIR SPACES? I THINK THE PLANS INCLUDED FIVE ACCESSIBLE SPACES, ONE OF WHICH IS ACCESSIBLE BY A VAN, AS I RECALL.
IS THAT, IS THAT SUFFICIENT OR ADEQUATE IN 146 PARKING SPACE? LEON, BY CODE AND BY A DA COMPLIANCES.
GOOD AFTERNOON BOARD, UH, LEON BARBER, CITY ENGINEER, UH, COUNCIL MEMBER.
TYPICALLY IT'S ONE FOR 25 SPACES AND UP TO I THINK ABOUT 200 AFTER THAT TO USE A PERCENTAGE.
SO REALLY THAT'S ALL WE NEED IS, UH, FIVE AT THIS POINT.
THAT, THAT WAS MY QUESTION ABOUT THAT.
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ADD ON TO THAT, UH, HANDICAP SPOT.AS YOU KNOW, MOST UH, VEHICLES NOWADAYS HAVE THE RAMPS THAT CONNECT TO THE VANS.
UH, I KNOW OUR FAMILY HAS ONE OF THOSE, ARE THOSE SPACES GONNA BE KIND OF LIKE WHAT WE SEE AT LARGER FACILITIES LIKE AT BOBCAT STADIUM AND OTHER PLACES WHERE YOU HAVE THE VANS PULL UP AND YOU HAVE THE SPACE ON THE RIGHT AND ALSO ON THE LEFT.
UM, DO YOU KNOW EXACTLY WHAT THE DESIGNS ARE GONNA LOOK LIKE OR ARE THEY JUST GONNA BE, UM, MARKED AS AS JUST HANDICAPPED WITH? 'CAUSE I SEE THAT YOU'RE SAYING IT'S THE, IT'S ONLY FOR ONE VAN, BUT I KNOW THERE'S A LOT OF VEHICLES THAT HAVE, UM, THE MOBILE WHEELCHAIR FACILITIES ON THAT.
SO NORMALLY IT'S, UH, ONE EIGHT FOOT SPACE FOR THE VAN ITSELF.
THEN YOU HAVE ANOTHER EIGHT FOOT SPACE FOR THE, UH, WHERE THEY CAN GET THE, UH, RAMP, UH, THE, UH, THE RAMP DOWN.
SO TYPICALLY THAT'S HOW THEY'VE BEEN DESIGNED, BUT YOU CAN ALSO ADD ONE ON THE OTHER SIDE IF YOU WANT.
BUT IN THIS CASE, WE ONLY PUT, UH, ONE ON ONE SIDE.
WOULD YOU WANT FOR US TO LOOK AT THAT? YES, IF YOU WOULDN'T MIND.
IF YOU CAN LOOK, IT'S KIND OF HARD TO SEE THE DETAIL, BUT YOU SEE THE, THE, THE, UH, ACCESSIBLES FOR THE VAN IS ON IS ON THE, UM, BOTTOM LEFT, BOTTOM LEFT.
AND THERE'S A SPACE IN BETWEEN THAT, UH, IN THE NEXT PARKING SPACES.
BECAUSE THIS IS A, UM, AN AREA WHERE WE'RE TRYING TO BRING A REGIONAL DRAW, ESPECIALLY FOR, YOU KNOW, A COUPLE YEARS FROM NOW WHEN WE HAVE OUR BUSINESSES.
SO I WANTED TO SEE WHERE, WHERE WE AT AS FAR AS ADDING THOSE SPACES, ESPECIALLY IN THOSE VANS.
'CAUSE UH, I THINK, I THINK IT WOULD BE BENEFICIAL FOR THOSE THAT DO HAVE THAT MOTORIZED WHEELCHAIR TO HAVE THOSE SPACES AVAILABLE.
ANYBODY ELSE? I HAVE A QUESTION.
UM, COMMISSIONER, SO ARE THE EV STATIONS, UM, WITH THE HANDICAP IS THAT WHOLE SECTION? YEAH.
HANDICAP AND EV STATION TOGETHER, YOU CAN SEE ON, ON THE LEFT SIDE OF THE RENDERING, THERE'S A GROUP THAT SAYS EV KIND OF AT THE BACK END OF THE PARKING SPOT.
UM, AND THEN THERE ARE SOME THAT ARE LABELED FUTURE EV.
SO THE ONES THAT ARE BEING BUILT OUT ARE ON THAT SAME LINE AS WHERE THE HANDICAP SPACES ARE.
AND THEN WE HAVE CAPACITY FOR FUTURE EVS CHARGING SPOTS IF WE NEED THEM.
THERE SHOULD BE EIGHT EV SPACES ON THE WEST SIDE OF THE, UH, PICTURE THERE ON YOUR LEFT SIDE, SIX WILL BE ACTIVATED AND THERE'S A TWO ON THE WEST SIDE, AS I MENTIONED, TWO TWO LEFT THERE ON THE WEST SIDE.
AND THERE'S A FOUR ADDITIONAL ON THE SOUTH SIDE.
SO THERE'LL BE A TOTAL OF SIX ADDITIONAL, UH, SPACES IF WE EVER NEED TO CONVERT THOSE TWO, UH, EV SPACES.
BUT THEY'LL DO ON THOSE, THEY'LL JUST PUT THE CONDUIT IN AND THE PULL STRING.
SO IF IT EVER DECISION'S EVER MADE TO EXPAND IT, THAT THEY'LL, THEY'LL BE ABLE TO, TO PULL THE STRING WITH THE WIRES.
AND, UH, THAT BOX PANEL THAT YOU SEE AT THE LOWER LEFT CORNER, THAT PANEL THERE WILL HAVE EXTRA, UH, SPACE FOR THE BREAKERS THAT ARE NEEDED FOR THAT, UH, FACILITY.
SO WE'RE GONNA PUSH TO GET THE CONTRACTOR ON BOARD AS SOON AS POSSIBLE.
I'M HOPING WITHIN A COUPLE OF WEEKS TO GET 'EM STARTED, IF, IF POSSIBLE.
WE'VE ALREADY, UH, ASKED THE PROJECT MANAGERS TO GET WITH THE, THE CONTRACTOR, COME UP WITH A SCHEDULE AND TRY TO GET THIS PROJECT DONE WITHIN THAT 96 DAYS.
THAT 96 DAYS, LET'S ASSUME WE START, UH, BEGINNING OF, UH, JULY.
THAT'LL PUSH US RIGHT UP AT OCTOBER.
SO WE'RE SHOOTING FOR THE OCTOBER 8TH, OCTOBER 15TH DATE THAT I THINK WE'VE BEEN ASKED TO TRY TO GET ACCOMPLISHED.
SO THAT'S OUR PLAN TO TRY TO PUSH IT AS FAST AS WE CAN AND GET IT DONE BY THEN.
ANY MOTIONS? I'D LIKE TO MAKE A MOTION, UH, TO APPROVE AGENDA ITEM.
WE HAVE A MOTION BY COUNCIL MEMBER HEISER.
SECOND BY, UH, COUNCIL MEMBER HARRIS.
UH, ALL THOSE IN FAVOR SAY AYE.
ALL THOSE OPPOSED MOTION PASSES MINUTES.
OH, WE DON'T HAVE ANY MINUTES.
HAVE ANY? YOU DON'T HAVE ANY MINUTES? I ALREADY ASKED.
UH, I GUESS THAT'S IT, RIGHT? ALRIGHT.
UH, DO WE HAVE A MOTION TO ADJOURN? MOTION TO ADJOURNED.