[I) Call Meeting to Order and Roll Call]
[00:00:07]
GOOD EVENING. TODAY IS TUESDAY, JULY 22ND AND THE TIME IS 6:31 P.M. AND I WOULD LIKE TO CALL TO ORDER THIS REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION. MAY I HAVE A ROLL CALL, PLEASE? COPELAND HERE. WEBB. HERE. STEGALL HERE. CALVERT HERE. HOUK HERE.
[II) Approval of Minutes]
SERRATO. OKAY, WE'VE GOT A QUORUM. ALL RIGHT. APPROVAL OF MINUTES. CONSIDER APPROVAL OF THE PLANNING AND ZONING. JULY 9TH, 2025, SPECIAL MEETING MINUTES. I MAKE A MOTION TO APPROVE THOSE MINUTES. I'LL SECOND. OKAY. WE HAVE A MOTION TO APPROVE THE MINUTES FROM COMMISSIONER CALVERT AND A SECOND FROM COMMISSIONER WEBB. IS THERE ANY DISCUSSION ON THAT? OKAY. ALL THOSE IN FAVOR, PLEASE SAY I. I ALL OPPOSED, SAY NAY. PERFECT MINUTES ARE APPROVED.CITIZEN COMMENT PERIOD. THE PLANNING AND ZONING COMMISSION WELCOMES COMMENTS FROM CITIZENS EARLY IN THE AGENDA OF REGULAR MEETINGS. SPEAKERS ARE PROVIDED WITH AN OPPORTUNITY TO SPEAK DURING THIS TIME PERIOD ON ANY AGENDA ITEM OR ANY OTHER MATTER CONCERNING CITY BUSINESS, AND THEY MUST OBSERVE THE THREE MINUTE TIME LIMIT. SO AT THIS TIME I WILL OPEN CITIZEN COMMENTS AND AT THIS TIME I WILL CLOSE CITIZEN COMMENTS. OKAY, NEXT WE'RE MOVING INTO
[2) Consider approval of a Conditional Use Permit, regarding Building Elevations, for a proposed Buffalo Wild Wings (Phase 1), in accordance with section 53-892 "Districts and boundaries", subsections (a)(5) "The FM-1626 conditional use overlay district", for property located at 1080 Kohlers Crossing. (CUP-25-0132)]
[3) Consider approval of a Site Development Plan for Buffalo Wild Wings and a future commercial building, located at 1080 Kohlers Crossing, in the Plum Creek Mixed-Use (PC MXD) Zoning District. (SD-25-0254)]
CONSIDERING POSSIBLE ACTION. WE ARE CONSIDERING THE APPROVAL OF A CONDITIONAL USE PERMIT AND A SITE DEVELOPMENT PLAN FOR BUFFALO WILD WINGS. THE CONDITIONAL USE PERMIT INCLUDES BUILDING ELEVATIONS. THIS BUFFALO WILD WINGS IS PHASE ONE IN ACCORDANCE WITH SECTION 50 3-892. DISTRICTS AND BOUNDARIES. SUBSECTIONS A FIVE. THE FM 1626 CONDITIONAL USE OVERLAY DISTRICT FOR PROPERTY LOCATED AT 1080 KOHLERS CROSSING, AND THE SITE PLAN IS FOR THE BUFFALO WILD WINGS IN A FUTURE COMMERCIAL BUILDING LOCATED AT THE SAME ADDRESS IN THE PLUM CREEK. MIXED USE DISTRICT, SO PC MIXED ZONING DISTRICT. SO WE'RE LOOKING AT CP DASH 250132 AND THEN SD DASH TWO FIVE, DASH 0254 MISS SHARP. ALL RIGHT. GOOD EVENING KAYLA SHARPE SENIOR PLANNER AS OUR AS COMMISSIONER AKIN STATED, WE'RE GOING TO BRING UP BOTH OF THESE ITEMS TOGETHER. WE'LL TAKE SEPARATE VOTES ON THEM AT THE END, BUT THEY'RE RELATED, SO WE'LL PRESENT THEM ALL TOGETHER.SO WE HAVE A CUP AND A SITE PLAN. SO THIS IS FOR A PROPOSED BUFFALO WILD WINGS AND A COMMERCIAL SHELL BUILDING LOCATED LOCATED AT THE CORNER OF 1626 AND KOHLERS CROSSING, RIGHT ACROSS FROM THE CITY'S HEROES MEMORIAL PARK. THERE WILL BE A FUTURE AGENDA ITEM FOR THE COMMERCIAL SHELL BUILDING THAT WILL BE PHASE TWO, BUT THEY'RE DOING THE OVERALL SITE PLAN NOW, SO THE SITE IS ZONED PLUM CREEK MWCD AND IS ALSO LOCATED IN THE FM 1626 OVERLAY. SO AS YOU ALL ARE FAMILIAR WITH, THE FM 1626 OVERLAY DOES NOT HAVE SPECIFIC BUILDING MATERIALS OR SITE DEVELOPMENT REQUIREMENTS. THE PLUM CREEK ARCHITECTURAL REVIEW COMMITTEE HAS BUILDING DESIGN, MATERIAL AND LANDSCAPING REQUIREMENTS THAT ARE APPLICABLE TO THIS SITE, SO THEY HAVE A HIGHER STANDARD EVEN THAN THE CITY WITHIN THIS ZONING. AND THEN THE SITE HAS BEEN REVIEWED FOR COMPLIANCE WITH THE ZONING. AND THE AAC HAS SUPPLIED AN APPROVAL LETTER FOR BUILDING MATERIALS AND LANDSCAPING. SO FOR THE BUILDING MATERIALS, WE HAVE BRICK FIBER CEMENT PANELS AND SIDING AND SOME GALVANIZED METAL. AND THEN THE OVERALL SITE PLAN MEETS THE REQUIREMENTS OF THE PLUM CREEK PUD AND MIXED ZONING. THE LANDSCAPING PLAN MEETS THE REQUIREMENTS OF THE PUD. AND JUST TO KIND OF CALL OUT, THERE'S A LOT OF TREES ON THIS SITE. THEY'RE PROPOSING ABOUT 52 TREES. THEY ALSO HAVE A COMPLIANT PHOTOMETRIC PLAN. SO HERE ARE THE BUILDING ELEVATIONS. THE TOP IS THE SIDE THAT WILL FACE FM 1626. SO THAT WILL BE THEIR THEIR PRIMARY ENTRANCE INTO THE SITE. AND THEN THE BOTTOM IS WHAT WILL FACE THE A PORTION OF THE PARKING LOT AND DURAN DRIVE. IT'LL MAKE A LITTLE BIT MORE SENSE WHEN YOU SEE THE SITE PLAN HERE IN A MINUTE. THEN FOR THIS ONE, THE TOP IS WHAT WILL BE FACING THE PRIVATE DRIVEWAY. YOU'LL ALSO KIND OF SEE IT IF YOU'RE TRAVELING EAST ON KOHLERS CROSSING. THAT WOULD KIND OF BE THE SIDE THAT YOU WOULD SEE AS YOU APPROACH THE BUILDING FROM THE EAST. AND THEN WE HAVE THE SIDE FACING KOHLERS CROSSING ON THE BOTTOM. SO HERE IS THE SITE PLAN. THERE'S ONE THAT'S A LITTLE BIT MORE LEGIBLE COMING UP, I PROMISE. THIS ONE HAS A LOT OF THE DIMENSIONS AND LANDSCAPING AND THINGS LIKE THAT. SO IT CAN BE A LITTLE BIT DIFFICULT TO READ. BUT THE TOP IS KOHLERS CROSSING. AND THEN
[00:05:05]
PLAN RIGHT WOULD BE 1626. SO THEN THIS ONE KIND OF SHOWS THE PHASING. SO SOME OF THE PARKING AND THEN THE SHELL BUILDING WILL BE CONSTRUCTED WITH THAT PHASE TWO. BUT THEY'RE GOING AHEAD AND APPROVING THAT SITE PLAN NOW. AND THEN THE LANDSCAPE PLAN. SO STAFF ANALYSIS THE SITE IS COMPLIANT WITH THE PLUM CREEK MWCD REQUIREMENTS. AND THE PROPOSED USES ARE COMPLIANT WITH THE ZONING. OBVIOUSLY, FOR THE SHELL BUILDING WE WOULD BE CHECKING THE SPECIFIC USES LATER ON. BUT FOR THE BUFFALO WILD WINGS SPECIFICALLY, THAT IS COMPLIANT AND THE PLANS ARE COMPLIANT WITH THE FM 1626 OVERLAY AND THE PLUM CREEK ARCHITECTURAL REVIEW COMMITTEE AGAIN HAS PROVIDED THEIR LETTER OF APPROVAL FOR THESE PLANS AS WELL. SO HERE'S WHERE WE'LL KIND OF SPLIT. WE'LL GO AHEAD AND TAKE ACTION ON THE CUP. SO FOR THE CUP YOUR OPTIONS ARE APPROVE AS PRESENTED APPROVE WITH MODIFICATIONS OR DENY. AND STAFF'S RECOMMENDATION IS OPTION ONE. APPROVE AS PRESENTED AS THE PROPOSED SIP IS COMPLIANT WITH THE MWCD AND ALL OTHER APPLICABLE CITY CODES AND ORDINANCES. ANY QUESTIONS ON THAT ONE? WE ALSO, BEFORE I FORGET, WE DO HAVE A REPRESENTATIVE ON VIRTUALLY IF YOU HAVE ANY QUESTIONS FOR THEM AS WELL. OKAY. THANK YOU. ARE THERE ANY QUESTIONS FOR STAFF? I MAKE A MOTION TO APPROVE AS PRESENTED. WE'LL HANG ON. I'M SORRY I HAVE A QUESTION. QUESTIONS? I TRY TO LET Y'ALL SPEAK FIRST BEFORE I ASK QUESTIONS. SO THE FIRST THING I WANT TO SAY IS I HAVE GOT A QUICK CLARIFICATION QUESTION. THE ATTACHMENT THAT WAS PROVIDED FOR THE SITE PLAN. I LITERALLY JUST NOTICED THIS. I'M SORRY THAT I COULD HAVE ASKED THIS EARLIER TO CLARIFY IT, BUT I NOTICED THAT THE LANDSCAPING ON THE SITE PLAN AND THE LANDSCAPING ON THE LANDSCAPE PLAN, THEY DON'T QUITE MATCH UP, PARTICULARLY THE TREES ALONG KOHLERS CROSSING. SO ON THE LANDSCAPE PLAN, THE DRAWING, THE PAGES MARKED AS L ONE, IT SHOWS THREE CEDAR ELMS ADJACENT TO THE BUILDING ALONGSIDE KOHLERS. AND THEN ON THE SITE PLAN THERE'S LIKE TWO EXTRA TREES LOCATED LIKE CEDAR, ELM, DIFFERENT TREE, CEDAR, ELM, DIFFERENT TREE, CEDAR, ELM. AND THAT'S ON THE SITE PLAN. SO WHICH ONE ARE WE GETTING? WOULD IT BE THE ONE ON THE LANDSCAPE PLAN OR ON THE SITE PLAN? TYPICALLY WHEN STAFF IS DOING LIKE A FINAL SITE INSPECTION WHEN IT COMES TO LANDSCAPING, I PERSONALLY AM LOOKING AT THE LANDSCAPE PLAN. OKAY, WE DO HAVE MADISON ONLINE.I DON'T KNOW IF MADISON IF YOU'RE ABLE TO CLARIFY THAT. IT MUST HAVE JUST BEEN A MISS ON THE ENGINEER'S PART SO WE CAN GO WITH THE LANDSCAPING. HANG ON, WE'RE GETTING THE AUDIO FIXED.
OH, NO TECHNICAL DIFFICULTIES. THE LANDSCAPE PLAN IS GOING TO BE WHAT'S PERMITTED TO BUILD OFF OF. OKAY, SO WE WOULD GET THE LANDSCAPE PLAN IF IT'S NOT CLARIFIED BEFOREHAND. OKAY. BUT WE'LL LET HER ANSWER. YEAH. JUST WANTED TO MAKE SURE SINCE WHEN WE APPROVE THIS PACKET OF STUFF, I DON'T KNOW WHICH ONE TAKES PRECEDENCE OR IF THEY ARE COVERING DIFFERENT THINGS. A SITE PLAN COVERS ONLY BUILDING FOOTPRINT. I'M GOING TO TRY AGAIN. OKAY, I THINK WE GOT THE SPEAKER WORKING. IF YOU WANT TO TRY AGAIN. MADISON, CAN Y'ALL HEAR ME? IS THAT WORKING? NO.
NO, NO. TRYING TO SEE IF I'M NOT SURE WE WANT TO TURN IT UP TO 73, BECAUSE WHEN THAT STARTS GOING, WE MIGHT BE IN TROUBLE.
SO. I'D LIKE TO. AMAZING. CAN YOU TRY SPEAKING AGAIN? WE'RE STILL WORKING ON OUR END.
MADISON, CAN YOU TRY ONE MORE TIME? I HOPE IT'S KIND OF PROGRESS. I THINK WE CAN WORK
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WITH THAT. I THINK WE COULD PROBABLY. YEAH. TELL HER TO GO AND SEE. YEAH. OKAY. CAN YOU TRY ONE MORE TIME? LOST IT. IT REALLY WOULDN'T BE A ZOOM CALL IF WE DIDN'T HAVE CELL.MODERN SOLUTIONS REQUIRE MODERN PROBLEMS, SO IF YOU CAN'T GET THE SOUND DONE, IS THERE A WAY YOU CAN MAYBE ANSWER QUESTIONS VIA CHAT AND WE CAN AT LEAST SEE? THAT'S A MODERN SOLUTION RIGHT THERE. THAT'S OUT OF THE BOX THINKING. OH, THIS SESSION, IT SEEMS TO ME THAT THERE. OKAY, WELL, WHILE WE'RE TRYING TO GET MADISON, I'LL JUST CONFIRM WITH STAFF THAT THE NUMBER OF TREES ON THE LANDSCAPE PLAN ARE WHAT HAVE BEEN COUNTED TO MAKE SURE THEY MEET THE MINIMUM REQUIRED.
EVERYTHING. NOT THE SITE PLAN. YES, I TOOK MY COUNT DIRECTLY FROM THIS DIAGRAM THAT YOU'RE SEEING HERE. SO. OKAY, THAT'S WHAT I WOULD BE GOING OFF OF. I CAN WORK WITH MADISON AND THE APPLICANT TO VERIFY THAT I TRUST ALL IS OKAY. I DID HAVE ONE OTHER QUESTION THAT PROBABLY WOULD BE EASIER FOR THE APPLICANT. YEAH, THEY DID CONFIRM THAT THEY'LL FOLLOW THIS LANDSCAPING PLAN AS WELL. OKAY. SO I ASKED MY QUESTION HERE AND THEN SHE'LL RESPOND IN THE CHAT.
OR HOW IS THIS GOING TO WORK OKAY. SORRY FOR THE TECHNICAL DIFFICULTIES. THIS IS DEFINITELY MODERN SOLUTION. THIS IS A FIRST. YEAH. NO, I'M GLAD WE FIGURED SOMETHING OUT. SO MY QUESTION RELATES TO THE BUILDING ELEVATION FOR THE SIDE FACING KOHLERS CROSSING THE. SO ORDINARILY, LET ME JUST PREFACE BY SAYING THAT ORDINARILY I WOULD HAVE NO COMMENT ON THIS BUILDING. I THINK IT LOOKS FINE. I'M NOT WORRIED ABOUT IT. MY ONLY QUALM HERE IS THE LOCATION ADJACENT TO HEROES MEMORIAL PARK. SO I WOULD LIKE TO UNDERSTAND A BIT MORE ABOUT THE SIGNAGE ON THE SIDE FACING KOHLERS CROSSING. THERE'S A LARGE BLACK RECTANGULAR WALL OFFSET WITH THE BUFFALO WILD WINGS SYMBOL AND SIGN. CAN WE LEARN ANYTHING ABOUT WHAT THAT MIGHT BE? IS IT PAINTED? IS IT BACKLIT? IS IT LIKE WHAT? WHAT IS THE SIGN GOING TO LOOK LIKE? AND I KNOW THAT'S VOTED ON SEPARATELY, BUT I JUST WANT TO UNDERSTAND. YEAH. AND JUST TO WELL MADISON'S MAYBE TYPING BACK IN THE CHAT JUST TO KIND OF PROVIDE YOU SOME ADDITIONAL CONTEXT. SIGNS ON CUPS ARE GENERALLY KIND OF SHOWN AS AN EXAMPLE. IT MAY NOT BE EXACTLY WHAT'S PERMITTED. SIGN PERMITS ARE PERMITTED SEPARATELY. THAT'S A STAFF LEVEL. SO FROM FROM MY PERSPECTIVE, YOU KNOW, ASSUMING THIS MEETS, YOU KNOW, OUR SIZE LIMITATIONS AND LIGHTING REQUIREMENTS AND THINGS LIKE THAT, YOU KNOW, JUST FROM WHAT I'M SEEING HERE, IT WOULDN'T BE SOMETHING THAT STAFF WOULD BE ABLE TO DENY. OKAY. SO AND THAT'S TYPICALLY NOT SOMETHING THAT WOULD BE, YOU KNOW, APPROVED OR MODIFIED AT A CUP LEVEL. BUT JUST SO YOU ALL HAVE A BETTER UNDERSTANDING. ABSOLUTELY FAIR TO ASK THAT QUESTION. AND, MADAM CHAIR, FOLLOW UP QUESTION ON THAT, IF YOU DON'T MIND KNOWING THAT THIS GOES TO THE PLUM CREEK ARCHITECTURAL REVIEW COMMITTEE. IS THAT UNDER THEIR PURVIEW AS WELL, OR JUST THE SITE PLANS? SO TYPICALLY FROM WHAT I'VE SEEN, AND I CAN ABSOLUTELY GET SOME CLARIFICATION ON THIS IF NEEDED.
THERE IS SOME ELEMENT OF APPROVAL FOR SIGNS FROM THE ARCHITECTURAL REVIEW COMMITTEE, BUT MOST OF THE TIME IT FALLS BACK TO THE CODE, WHICH IS A STAFF LEVEL APPROVAL. OKAY. BUT I THINK GENERALLY BECAUSE THEY'RE LOOKING AT THESE BUILDING ELEVATIONS AND THINGS LIKE THAT, I DO THINK THEY KIND OF REQUIRE THE SIGNS TO BE SHOWN ON THE BUILDING SO THAT THEY KNOW, YOU KNOW, KIND OF MORE OR LESS WHAT THEY'RE APPROVING. THANK YOU. SO JUST TO RELAY WHAT MADISON DID TYPE IN, SHE SAID THE BLACK WALL IS A METAL WALL PANEL. AND THEN SHE SAID AND JUST CONFIRMING WHAT KAYLA WAS SAYING ABOUT THE STEPS FOR THE APPROPRIATE SIGNAGE. AND THEN SHE ALSO FOLLOWED UP. IF THERE'S SUGGESTIONS ON SIGNAGE, I CAN MAKE A NOTE AND TAKE IT TO THE DESIGN TEAM. OKAY. YEAH, I WAS WANTING TO UNDERSTAND IF IT WAS GOING TO BE BACKLIT BECAUSE OF THAT PROXIMITY TO HEROES MEMORIAL PARK, WHICH IS A I DON'T KNOW, THERE'S A SPIRIT TO THAT PARK THAT THE CITY WAS TRYING TO CREATE. AND I WENT AND WALKED THROUGH THERE LAST NIGHT IN THE DARK LOOKING AROUND. IT'S BEAUTIFUL, IT'S PEACEFUL, IT'S REFLECTIVE, AND IT'S SUCH AN
[00:15:03]
IMPORTANT PLACE IN OUR COMMUNITY FOR VETERANS, FOR FAMILIES WHO HAVE LOST PEOPLE, TO HAVE THAT SPACE TO GO TO AND TO, TO REFLECT, YOU KNOW, TO LOOK INTO THAT WATER AND THE LAKE AND TO PONDER AND TO MOURN. AND I'M WORRIED THAT THE LIGHTING ON THAT SIGN, WHAT IF IT REFLECTS OFF THE WATER AND YOU'RE HAVING A MOMENT AND, YOU KNOW, YOU DO YOU I HOPE, MADISON, YOU CAN UNDERSTAND WHAT I'M TRYING TO SAY HERE. I THINK IT WOULD BE VERY IMPORTANT AND APPRECIATED IF THE DESIGN STAFF COULD FIND A WAY TO MAKE SURE THAT THAT SIGNAGE WAS RESPECTFUL FOR THE ADJACENT USE AT THE HEROES MEMORIAL PARK, AND THAT'S I DON'T KNOW. I MEAN, THAT'S A GOOD QUESTION. I HAVE MADISON, DO YOU KNOW IF THAT'S BACK LIT? BECAUSE IT LOOKS LIKE IT'S A CUTOUT. IT'S NOT AN ACTUAL SIGN ON TOP OF, YOU KNOW, IT'S MORE OF LIKE A CUTOUT OF THE BUFFALO WILD WINGS EMBLEM. DO YOU KNOW IF, IF IT'S A CUTOUT LIKE THAT OR IF IT IS TRULY A BOX THAT'S GOING TO BE INTERNALLY LIT OR BACKLIT FOR THAT? SHE SAID SHE DOESN'T KNOW THE SPECIFIC SIGNAGE AND SHE'S GOING TO CONFIRM WITH THE SIGNAGE IS. AND SHE SAID, YOUR COMMENTS MAKE SENSE. OKAY. THANK YOU SO MUCH. I APPRECIATE THAT. I DON'T HAVE ANY OTHER QUESTIONS. DOES ANYONE ELSE HAVE A QUESTION FOR STAFF OR THE APPLICANT? OKAY. WOULD SOMEONE LIKE TO MAKE A MOTION? ABSOLUTELY. I MOVED TO APPROVE AS PRESENTED. OKAY. I SECOND OKAY, SO CAN WE VOTE ON THESE TOGETHER? I GUESS THAT SHOULD BE ANOTHER QUESTION. IS YOUR MOTION TO APPROVE IT'LL THEY'LL BE SEPARATE THOSE ONLY FOR ITEM TWO. ONLY FOR ITEM TWO OKAY. THE BUILDING ELEVATION FIRST. AND THEN I THINK THE CUP IS SECOND OKAY. THANK YOU. THE CUP IS FIRST AND THEN THE SITE PLAN IS SECOND. OKAY. SO WE HAVE A MOTION FROM COMMISSIONER WEBB TO APPROVE THE CONDITIONAL USE PERMIT. AND A SECOND FROM COMMISSIONER CALIPHATE. ANY DISCUSSION ON THAT MOTION? OKAY.ALL THOSE IN FAVOR, PLEASE SAY I, I ALL OPPOSED SAY NAY. OKAY. THAT MOTION PASSES. NOW WE NEED ONE FOR SITE DEVELOPMENT PLAN. ALL RIGHT, SO YOUR OPTIONS FOR THE SITE PLAN ARE APPROVE AS PRESENTED OR DENY. STAFF IS RECOMMENDING OPTION ONE AS THE PROPOSED SITE PLAN IS COMPLIANT WITH THE PCM AND OTHER APPLICABLE CITY CODES. OKAY. WOULD ANYONE LIKE TO BRING A MOTION? SURE. I'LL MAKE A MOTION TO APPROVE AS PRESENTED AS WELL. SECONDED. OKAY, WE HAVE A MOTION FROM COMMISSIONER WEBB TO APPROVE THE SITE DEVELOPMENT PLAN. AND A SECOND FROM COMMISSIONER HOUK. IS THERE ANY DISCUSSION ON THIS MOTION? ALL THOSE IN FAVOR, PLEASE SAY I. I ALL OPPOSED. SAY NAY. OKAY. THAT PASSES. THANK YOU, THANK YOU. AND WITH THAT, WE HAVE REACHED THE END OF OUR BUSINESS ITEMS ON THE AGENDA. SO THERE'S NOTHING FURTHER THAT CAN BE DISCUSSED.
AND WE ARE
* This transcript was compiled from uncorrected Closed Captioning.