[I) Call Meeting to Order and Roll Call]
          [00:00:09]
          GOOD EVENING. THE TIME IS 6:00. IT IS THURSDAY, MARCH 19TH, AND I AM GOING TO CALL THIS SPECIAL MEETING TO ORDER. CAN I PLEASE HAVE THE CITY SECRETARY CALL? ROLL. HERE? GOZA HERE. MEDINA. 
          HERE. ZAPATA HERE. HARRIS HERE. MCKINNEY HERE. ALL RIGHT. THANK YOU. WE HAVE SIX PEOPLE PRESENT. 
          WE HAVE A QUORUM. UP NEXT, WE'RE GOING TO HAVE CITIZENS COMMENTS. FIRST, WE'RE GOING TO DO THE PLEDGE OF ALLEGIANCE. SO IF I CAN HAVE EVERYBODY PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE. TO THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. ALRIGHT, NOW 
          [II) Citizen Comment Period with City Council]
WE'RE GOING TO HAVE CITIZENS COMMENTS. THANK YOU. THE CITY COUNCIL WELCOMES COMMENTS FROM THE CITIZENS. THOSE WISHING TO SPEAK ARE ENCOURAGED TO SIGN IN BEFORE THE MEETING BEGINS. 
          SPEAKERS WILL BE PROVIDED WITH AN OPPORTUNITY TO SPEAK DURING THIS TIME PERIOD ON ANY AGENDA, ITEM OR ANY OTHER MATTER CONCERNING CITY COUNCIL BUSINESS, AND WE ASK THAT YOU PLEASE OBSERVE THE THREE MINUTE TIME LIMIT. ALL RIGHT. FIRST UP, I HAVE JACK PARROTT. HELLO, MADAM MAYOR AND COUNCIL MEMBERS. SINCE THE LAST TIME I SPOKE, THE WHOLE THAT THE CITY MANAGER HAS LED THE CITY OF KYLE INTO IS 112,000 FOOT DEEPER, $112,000. IT GOES UP BY ABOUT $7,300 PER DAY. THAT MONEY IS IS MONEY THAT WAS OVERCHARGED TO THE RESIDENTS OF SIX CREEKS. 
          SINCE THE BEGINNING OF SIX CREEKS. AND COME OCTOBER, WHEN THE 77% INCREASE GETS TO BE A YEAR OLD, IT'S GOING TO BE IN EXCESS OF $5 MILLION TOTAL. THE HOLE JUST KEEPS GETTING DEEPER AND DEEPER AND DEEPER. THE CITY'S ATTORNEYS PETITIONED THE PUC TO HAVE THE DEVELOPER AGREEMENT THROWN OUT AS BEING INVALID. THAT FAILED, THE PUC SAID THEY ACCEPTED IT. THE CITY HAS NOW APPEALED THAT DECISION, AND THAT DECISION WILL BE VOTED ON AND A HEARING ON APRIL THE 2ND. IF YOU GUYS WEREN'T INFORMED OF THAT, THE PUC HAS A STRONG PRECEDENT SET IN ALLOWING DEVELOPER AGREEMENTS INTO EVIDENCE. SO I FEEL THAT THE CITY IS GOING TO LOSE THAT APPEAL, AND THAT'S GOING TO BE LIKE A NAIL IN THE COFFIN. THIS WATER SCAM JUST KEEPS GETTING DEEPER AND DEEPER DAY BY DAY, PHONY ORDINANCES PASSED. WHICH I THINK IS FRAUDULENT. WHEN'S ENOUGH? ENOUGH? AT SOME POINT, THE CITY'S GOING TO HAVE TO CUT BAIT AND. SOLVE THIS ISSUE. IT NEEDS TO BE SOLVED BECAUSE THE HOLE JUST KEEPS GETTING DEEPER AND DEEPER. THANK YOU. ALL RIGHT. THANK YOU. NEXT I HAVE HOWARD CONNELL. 
          GOOD EVENING, MAYOR AND COUNCIL. I'M HAPPY TO DO THIS TONIGHT. BUT I THINK IT HAS TO BE DONE. LAST FRIDAY, I AND ANOTHER PERSON DELIVERED TO THE CITY. REFERENDUM TO CAP CITY MANAGER'S SALARY, WHICH WAS A CHARTER ISSUE, AND A PETITION TO RECALL MARK MCKINNEY. I DID NOT PREPARE ANY DOCUMENTS. I DID NOT PLAN ON SEEING ANYTHING THROUGH. I CAN'T DO THAT. OKAY. BUT I'M GOING TO TELL YOU THE STORY. BUT MEANWHILE, WHAT I HAVE TO SAY IS THAT THERE'S A PERSON OUT THERE WHO GOT ON THE INTERNET AND STARTED SLAMMING YOU GOOD FOLKS ON THE COUNCIL AND THE MAYOR, PARTICULARLY THE MAYOR. OKAY, AS IF YOU ALL WERE 
          [00:05:07]
BEHIND IT AND SHE WAS THE LEADER. AND I'M NOT GOING TO LET THAT PASS. I TAKE RESPONSIBILITY FOR IT. OKAY. THIS PERSON HERE PLANS ON RUNNING FOR MAYOR COME NOVEMBER. 
          OKAY. WELL, HE REALLY STEPPED INTO IT. SO WHAT I'M GOING TO READ HERE IS THIS. WHEN A POLITICIAN WITH A POLITICAL OPPONENT USES THEIR SUSPICIONS TO ATTACK A CITY MAYOR AND COUNCIL MEMBERS, AND THOSE SUSPICIONS ARE PROVEN WRONG. I HAVE AN ISSUE WITH THAT. SOME OF THE THINGS THAT WERE WRITTEN IS THE MAYOR'S TRYING TO PUSH OUT ANYONE WHO DOESN'T FALL IN LINE WITH THEM, INCLUDING STAFF AND COUNCIL MEMBERS. WHEN DISAGREEMENTS ARE ASKING TOUGH QUESTIONS BECOMES GROUNDS FOR COMPLAINTS. THAT'S NOT LEADERSHIP. THAT'S BUILDING YOUR OWN GOOD OLD BOY CLUB. WELL, THAT'S A LOT OF HOOEY, OKAY? THAT'S JUST BUILDING POLITICAL CAPITAL IN MY VIEW. OKAY? TAKING ADVANTAGE, KICKING SOMEBODY WHEN THEY'RE DOWN. I'M GOING TO KICK HIM WHILE HE'S DOWN. SO I'M GOING TO READ YOU WHAT WAS SENT TO. THE CITY AT THE REQUEST OF SOMEBODY WHO WAS BEING PULVERIZED BY ALL THIS GARBAGE. TO TAKE RESPONSIBILITY. 
          THAT'S WHAT I'M DOING HERE TODAY, THE CITY OF KYLE. I AM WRITING TO INSTRUCT THE CITY TO DISCONTINUE ANY AND ALL PROCESS PROCESSES RELATING TO CERTIFICATION OF THE RECENTLY DELIVERED RECALL FORM FOR CM MCKINNEY AND A REFERENDUM FORUM CONCERNING CHARTER AMENDMENT COPY CITY MANAGER'S SALARY. I HAD PREVIOUSLY AGREED TO SPONSOR THESE ACTIONS FOR A PERSON WANTING TO PROTECT THEIR ID FROM PUBLIC DISCLOSURE. HOWEVER, I HAVE LEARNED THIS PARTY HAS NOT PREPARED AN ACCEPTABLE PLAN IN MY OPINION, TO SEE THIS EFFORT TO FRUITATION. SORRY FOR THE INCONVENIENCE, BUT THE CONTINUES RESULT IN FURTHER WASTE OF RESOURCES AND PEOPLE'S TIME. IN SHORT, MY BAD. THANK YOU. THANK YOU. UP NEXT I HAVE VIC ALLEN. GOOD EVENING, MAYOR AND COUNCIL. THESE ARE SOME EXCERPTS FROM LAST WEEK'S MEETING FROM BRIAN LANGLEY. MY CONTRACT HAD A 12 MONTH SEVERANCE PROVISION IN IT. 
          MAYOR, YOU VOTED ON THAT WHEN IT CAME FORWARDED BACK IN 2023. THE GOAL WAS TO MAKE SURE THAT I HAD A 12 MONTH SEVERANCE PROVISION IN MY CONTRACT. THE GOAL WAS TO GO BACK AND LOOK AT THE CONTRACT AND MAKE IT ABSOLUTELY CLEAR THAT IT SURVIVES ANY CHANGES IN THE LAW, AND TO ONLY STILL PROVIDE THE SAME SEVERANCE PROVISION THAT I WAS PROMISED WHEN I TOOK THIS POSITION. NOW LET'S REPEAT THE SAME PARAGRAPH. ONLY SUBSTITUTE CITY MANAGER LANGLEY FOR SIX WEEKS. SIX CREEKS ONLY WANTS THE SAME PROVISION THEY WERE PROMISED BY CITY COUNCIL AND THE MAYOR. WHEN THEY WERE IN OFFICE, THE CITY MANAGER AGREED TO IT AND THE CONTRACT AND SIGNED IT. SEE HOW THAT WORKS WHEN LANGLEY WANTS IT? THE MONEY, HIS MONEY. IT MATTERS. 
          WHEN THE CITY WANTS TO STEAL MONEY FROM THE TAXPAYERS, IT DOESN'T MATTER. RULES FOR THEE, BUT NOT FOR ME. DID LANGLEY GIVE YOU THE REAL UTILITY COMMISSION UPDATE? ARE YOU AWARE THAT THE CITY MANAGER IS PAYING TAXPAYER FUNDS TO DISQUALIFY THE DEVELOPER AGREEMENT? WHY IS THAT? IN MY MIND, IT'S ONLY BECAUSE HE HAD ALREADY EARMARKED A BLOATED CITY BUDGET USING ILLEGAL FUNDS FROM SIX CREEKS. YOU KNOW BY NOW THAT THE SIX CREEKS CONTRACT WAS NEVER SENT TO RAF, OR THEY WOULD HAVE NEVER DONE THIS BOGUS RATE STUDY AND INCLUDED THIS INFO, ALL THIS INFORMATION AS IT WOULD HAVE BEEN A MAJOR LIABILITY FOR THEM. 
          BUT PLEASE DON'T TRY TO TELL US HERE TODAY THAT LANGLEY, MITCHELL AND AMY DIDN'T KNOW THAT IT EXISTED. I THINK THE OLD GUARD THOUGHT NO ONE WOULD STAND UP AND NO ONE WOULD FIGHT. 
          HAVE YOU CHECKED IN ANY OF LANGLEY'S PRIOR POSITIONS BEFORE HE CAME TO KYLE? I THINK YOU WILL FIND SOME OTHER IDEAS THAT ARE REPLICATED RIGHT HERE IN THIS TOWN AS YOU GO INTO PRIVATE SESSION. I WONDER HOW TODAY'S PROPAGANDA PRESENTATION WILL BE DIFFERENT FROM LAST WEEK'S HOW'RE YOU WERE ONLY PRESENTED WITH KING LANGLEY'S EDITED VERSION OF THE TRUTH. IT WAS WRONG THEN. IT'S WRONG NOW, AND I'M ASKING CITY COUNCIL TO STOP THE CHARADE AND HONOR THE SIX CREEKS AGREEMENT, JUST AS LANGLEY IS DEMANDING YOU HONOR HIS. THANK YOU. THANK YOU. UP NEXT, I HAVE ROGER BAUER. MAYOR AND COUNCIL MEMBERS. I BROUGHT MY SPEECH TODAY. I'M HERE 
          [00:10:05]
TONIGHT TO TO VOICE MY OPINION ON THE WATER RATE INCREASE. THE RESIDENTS OF KYLE AND THE EJ PERSONAL PERSONALLY AFFECT ME BEING A RESIDENT IN SIX CREEKS. THE ISSUE I BELIEVE YOU WILL BE HEARING TONIGHT. I WOULD LIKE TO GIVE A SHOUT OUT TO LARRY AND JACK FOR THEIR DILIGENT EFFORTS FOR RESEARCH IN THE SITUATION. THE SIX CREEKS. THE CRITIQUE OF THE STUDY THAT WAS COMMISSIONED BY THE LAST MAYOR AND. AND IT'S SHORT FALLINGS AND MAKING SURE THAT THE PEOPLE IN THE SURROUNDING AREAS KNOW OF THE FACTS. I HAVE TO ADMIT, MY WATER BILL WAS NOT A FACTOR IN MY WORLD UNTIL YOU MADE IT ONE. I HAVE LIVED HERE FOR ALMOST TWO YEARS. BEING FROM CYPRESS, TEXAS. WE NEVER HAD WATER ISSUE. THE BILL WAS ALMOST ALWAYS THE SAME. NOW, THOUGH, I HAVE BECOME VIGILANT ON MY CONSUMPTION AND I HAVE INVESTED IN MANY ITEMS FOR THAT ENDEAVOR. I HAVE A USAGE TRACKER THAT'S MOST HELPFUL. SHOWED THAT MY WATER SOFTENER WAS USING A LOT OF WATER. IT SEEMS THAT THE CITY OF KYLE REPORTS ON THE INTERNET THAT THE HARDNESS IS 17 GRAINS PER GALLON, AND I'VE ACTUALLY DONE MY THE WATER TEST, AND IT CAME OUT TO 420 PARTS PER MILLION, WHICH I BELIEVE IS OVER 20G PER GALLON. I'VE MADE SOME ADJUSTMENTS TO MY THIS PROCESS TO GET A WORKABLE SETTING THAT KEEPS MY BILL MANAGEABLE, KEEPS MY WIFE'S SKIN SCALE FREE, AND MY FIXTURE SOFT AND SUPPLE. STRIKE THAT REVERSE. VICE VERSA. 
          THE. THIS IS WHAT MY WATER FILTER LOOKS LIKE JUST ABOUT TWO DAYS AFTER PUTTING IT IN. I BELIEVE THAT'S IRON OXIDIZATION. I'M VERY DISCOURAGED THAT NOW I'M HAVING TO PAY A PREMIUM FOR THIS. I AM IN NO WAY AN EXPERT ON THE ISSUE, BUT IT WOULD SEEM TO ME THAT IF YOU WERE ABLE TO SEND US WATER THAT WAS IN BETTER CONDITION. SINCE WE'RE PAYING MORE MONEY, WE ALL MIGHT USE LESS TRYING TO GET IT THAT WAY. AND I'M CONCERNED ABOUT THE AMOUNT OF SALT YOU'RE RECEIVING BACK FROM US. AND I HOPE WE DON'T COME TO ANY KIND OF SITUATION LIKE IN FLINT, MICHIGAN. PLEASE COMPLETE THE. THE LAST THING I'D SAY IS THE AM I THINK THERE'S A PROGRAM FOR THE WATER METER ARMY PROGRAM. IT'S NOT OUT. I WOULD LIKE, I WOULD IT WOULD BE HELPFUL TO HAVE THAT THAT WOULD BE SOMETHING. AND NOT THAT I DON'T TRUST THE NUMBERS THAT I'M GETTING, BUT IT'S KIND OF HARD TO TRUST AS A RESIDENT. AND. SIX I'M PAYING ON A PAID FOR EXACTLY WHAT WE ARE BEING TOLD. THE RATE WAS INCREASED FOR. IT IS APPARENT THAT A GOVERNMENT BODY OF KYLE MAY HAVE A CHALLENGE WITH BUDGETING AND IT SEEMS THAT YOU KEEP. YOU WANT TO KEEP THIS A SMALL TOWN WHERE YOU NEED MORE MONEY. MAYBE WE COULD INVEST OR WE COULD START. I KNOW THE KYLE. HOPEFULLY KYLE PARK IS GOING TO WORK OUT FOR BRINGING MORE REVENUE IN AND YOU DON'T HAVE TO RAISE OUR TAXES. THANK YOU VERY MUCH. WE'LL RAISE OUR. 
          THANK YOU. NEXT, I HAVE KHUSHI PATEL. GOOD EVENING, MAYOR AND COUNCIL. I'M BACK HERE TONIGHT BECAUSE AFTER MANY TIMES WE HAVE COME HERE TO SPEAK. NOTHING HAS ACTUALLY CHANGED FOR US. I RECENTLY RECEIVED AN EMAIL FROM THE CITY EXPLAINING THAT OUR 1.2 TIMES RATE CAP WAS REPEALED WAY BACK IN 2011. BUT AS A RESIDENT, IF I GO TO THE CITY'S OF OFFICIAL WEBSITE RIGHT NOW AND I LOOK AT THE CHAPTER 15, SECTION 23 AND 24 OF OUR CODE OF ORDINANCE, THAT 1.2 TIMES CAP IS STILL THERE TO US. THIS PUBLISHED CODE IS IN THE CONTRACT BETWEEN THE CITY AND ITS RESIDENTS. SO IT'S CONFUSING FOR US WHEN THE RULES ON YOUR WEBSITES DON'T MATCH THE RULES WE PAY ON OUR BILLS. OUR COMMUNITY HAS ALREADY INVESTED SO MUCH THROUGH OUR PYD FUNDS TO BUILD THIS INFRASTRUCTURE. MANY PEOPLE BOUGHT THEIR HOMES HERE TO RETIRE, AND THEY'RE NOW FACING BILLS THAT JUST DON'T THAT JUST DON'T MATCH. THE CITY HAS PUBLISHED. IT IS GENUINELY REALLY HARD AS A COMMUNITY TO GO THROUGH THIS WHEN WE JUST WANT FAIRNESS AND ACCOUNTABILITY. I'M ASKING YOU TO PLEASE DO SOMETHING ABOUT THIS. I HAVE TO LEAVE MY CLASSES EARLY JUST TO BE HERE AND SPEAK WITH YOU ALL, AND I CANNOT REALLY DO THAT REGULARLY. WE'RE TRYING TO BE RESPONSIBLE MEMBERS OF THIS COMMUNITY, BUT WE NEED YOU TO FOLLOW THE LAWS AND THAT ARE THAT. WE NEED YOU TO FOLLOW THE LAWS THAT ARE PUBLISHED FOR EVERYONE TO SEE. THANK YOU. THANK YOU. UP NEXT, I HAVE LARRY GARLICK. MAYOR, COUNCIL. THANK YOU FOR THE OPPORTUNITY TO SPEAK. I'M HERE TONIGHT TO MAKE A SIMPLE 
          [00:15:03]
REQUEST. NO NEW ORDINANCES NEEDED, NO COMMITTEE, NO STUDY SESSION. I'M ASKING THIS COUNCIL TO INSTRUCT THE CITY MANAGER AND CITY ATTORNEY TO FOLLOW THE LAW THAT IS ALREADY ON THE BOOKS. CHAPTER 50 OF THE CODE OF ORDINANCES, SECTION 5023 AND 5024 CAPS OUTSIDE CITY WATER AND WASTEWATER RATES AT 1.2 TIMES INSIDE CITY RATES. THAT IS CODIFIED LAW. IT HAS BEEN CODIFIED LAW SINCE 2009. IT HAS NEVER BEEN REPEALED. THE CITY ATTORNEY HAS ARGUED THAT ORDINANCE 673, A BUDGET ORDINANCE FROM 2011, REPEALED THAT CAP THROUGH A GENERAL CONFLICT CLAUSE. I'VE READ THE ORDINANCE. IT'S TWO PAGES. IT CONTAINS NO REFERENCE TO CHAPTER 50, NO REFERENCE TO SECTION 50, 23 OR 5024, NO REFERENCE TO THE 1.2 TIMES MULTIPLIER, NOT ONE WORD. THE STATE OF TEXAS IS CLEAR ON THIS POINT. UNDER TEXAS GOVERNMENT CODE 311 .026, A GENERAL BUDGET ORDINANCE DOES NOT REPEAL A SPECIFIC CODIFIED PROVISION. 
          THE CITY CODE IS AN ANNUAL BUDGET ORDINANCE. I'M SORRY, THE CITY CODE AND AN ANNUAL BUDGET ORDINANCE ARE NOT THE SAME INSTRUMENT ONE IS A PERMANENT STRUCTURAL LAW. THE OTHER IS AN OPERATIONAL DOCUMENT THAT EXPIRES AT THE END OF A FISCAL YEAR. THIS COUNCIL DOES NOT NEED TO PASS ANYTHING. THE LAW ALREADY EXISTS. WHAT THIS COUNCIL NEEDS TO DO IS INSTRUCT THE CITY MANAGER, THE CITY ATTORNEY, TO COMPLY WITH THE LAW IMMEDIATELY AND TO CORRECT THE BILLING ACCORDINGLY, REFUSING TO FOLLOW CODIFIED LAW AFTER BEING FORMALLY PLACED ON NOTICE IS NOT A LEGAL INTERPRETATION. IT IS THE FAILURE TO DO THE JOB THAT THIS COUNCIL HAS ENTRUSTED TO ITS OFFICERS. I'M ASKING YOU TO CORRECT THIS TONIGHT. THANK YOU. THANK YOU. UP NEXT, I HAVE STEPHANIE MCDONALD, PLEASE. GOOD AFTERNOON, MAYOR FLOREZ AND CITY COUNCIL MEMBERS. THANK YOU FOR TAKING THE TIME TO LISTEN TO THE RESIDENTS OF THIS CITY. I KNOW THAT RECENTLY THE NUMBER OF SPEAKERS HAS BEEN VERY LARGE, AND OUR CITY MEETINGS HAVE BEEN RUNNING VERY LATE INTO THE NIGHT. I APPRECIATE YOUR HARD WORK. I'D LIKE TO ADDRESS THE MAY 3RD COUNCIL MEETING. COUNCIL MEMBER ZAPATA'S BEHAVIOR WAS SHOCKING AND APPALLING. SHE IS DEFENSIVE LANGUAGE. SHE PERSONALLY ATTACKED OUR MAYOR FROM THE DAIS CALLING HER A LIAR. COUNCIL MEMBER ZAPATA. THE ENTIRE STAFF DOES NOT FEEL THAT THIS IS CAUSING A HOSTILE WORK ENVIRONMENT. PERHAPS THEY'RE APPLAUDING AT THE RECENT CHANGES IN THE CITY. MANY ARE RESIDENTS. YOUR THEATRICS ARE UNMERITED AND IF YOU WANT TO TALK ABOUT SHENANIGANS, LET'S SEE FULL DISCLOSURE ABOUT THE CIRCUMSTANCES OF YOUR MOVE TO AUSTIN AND YOUR RETURN TO CALL REGARDING RULES FOR RULES FOR RUNNING FOR CITY COUNCIL. IN FACT, CANDIDATE ELIGIBILITY ON THE TEXAS SECRETARY OF STATE'S WEBSITE SAYS, QUOTE, TEXAS LAW DOES NOT ALLOW A FILING AUTHORITY TO MAKE CONCLUSIVE DETERMINATION ABOUT THE LOCATION OF A PERSON'S RESIDENCE. ONLY A COURT OF LAW MAY MAKE SUCH A DETERMINATION. 
          END QUOTE. THIS DID NOT HAPPEN IN OUR CITY. OUR CITY ATTORNEY MADE THAT DETERMINATION ON. ON MARCH 3RD, THE MAYOR AND OTHER COUNCIL MEMBERS HAD QUESTIONS ABOUT OUR CITY MANAGER AND CITY ATTORNEY'S CONTRACTS. THEY HAD EVERY RIGHT TO ASK QUESTIONS. AND THEY NEVER ALLUDED TO FIRING EITHER EMPLOYEE. THEIR QUESTIONS WERE ABOUT THE AMENDMENTS TO THEIR CONTRACT SHORTLY AFTER THEIR CONTRACTS HAD ALREADY BEEN REVIEWED. THIS WAS TO BE DONE QUICKLY BEFORE HOUSE BILL 762 WENT INTO EFFECT MEANT TO PROTECT TAXPAYERS. COUNCIL MEMBER MCKINNEY ADMITTED THEY WERE MAKING THE CHANGES BECAUSE OF THIS LEGISLATION. THEY GOT IT THROUGH UNDER THE WIRE, WHICH TOOK AWAY OUR TAXPAYER PROTECTION. AND YES, IT DID INDEED CIRCUMVENT THIS LEGISLATION. IF YOU ARE NOT TRYING TO CIRCUMVENT THE LAW, YOU WOULD NOT HAVE AMENDED THE CONTRACT THE WAY YOU DID. THE SPIRIT OF THE LAW WAS BROKEN. 
          THE BILL STATES PUBLIC MONEY CANNOT EXCEED 20 WEEKS. EXCLUDING VACATION. THE COUNCIL INCREASED THE VACATION TO 32 WEEKS. COUNCIL MEMBER MCKINNEY, YOU WANTED THE MAYOR TO SPEAK TO YOU ABOUT THIS BREAKING QUORUM. SHE ASKED YOU TO SHOW HER THAT EXCEPTION IN THE LAW OF A WALKING QUORUM. HAVE YOU DONE THAT? I WOULD BE SURPRISED IF YOU HAD. COUNCILOR, COUNCIL MEMBER MCKINNEY, YOUR STATEMENT ABOUT RETRIBUTION STATED TOWARD THE MAYOR IS DELUSIONAL. 
          COUNCIL MEMBERS MCKINNEY, ZAPATA AND HARRIS HAVE BEEN BENT ON PROTECTING THE CITY'S ADMINISTRATION INSTEAD OF THE RESIDENTS. AT THE VISIONING WORKSHOP, COUNCIL MEMBER ZAPATA ASKED HOW SHE COULD GET IN TOUCH WITH STATE REPS SO SHE COULD GET ITEMS PASSED FOR THE PEOPLE THAT VOTED FOR HER. YOU ARE REPRESENTING ALL RESIDENTS OF KYLE. DON'T LOOK LIKE YOU'RE 
          [00:20:04]
SURPRISED YOU STATED IT, NOT JUST THOSE THAT VOTE FOR YOU. YES, YOUR NEW COUNCIL MEMBER, BUT YOUR BEHAVIOR IS UNACCEPTABLE. CLAUDIA, REMEMBER YOUR WORDS. THIS IS NOT A CIRCUS. THIS IS ACTUAL GOVERNANCE. REMEMBER DECORUM. COUNCIL MEMBERS SHOULD NOT BE CONCERNED ABOUT SPEAKING BECAUSE OF YOUR ATTACKS. I'M ALSO APPALLED BY THE REST OF THE COUNCIL THAT YOU ALLOWED COUNCIL MEMBER TO TO THROW THIS UNPROFESSIONAL TEMPER TANTRUM, WHICH INCLUDED A PERSONAL ATTACK WITHOUT CALLING A POINT OF ORDER. PLEASE NEVER ALLOW THIS AGAIN. IT MAKES THE ENTIRE COUNCIL LOOK BAD. THE CITY ATTORNEY SEEMED TO BE CONFUSED ABOUT WHEN A POINT OF ORDER SHOULD BE CALLED. ON ANOTHER NOTE, THANK YOU FOR THE AGENDA ITEMS FOR THE ETHICS COMMISSION TO MEET, AS WELL AS AN AGENDA ITEM FOR PRESENTATION ON AUDITS. 
          WE NEED TO RESTORE TRUST BETWEEN THE CITY AND THE RESIDENTS, AND I APPLAUD ALL EFFORTS TOWARD THAT. THANK YOU. THANK YOU. UP NEXT, WE HAVE MICHAEL MCDONALD. 
          GOOD EVENING. COUNCIL. UNDOUBTEDLY, YOU'VE HEARD THE SAYING TREAT OTHERS AS YOU WOULD HAVE OTHERS TREAT YOU. EVERYONE LIKES TO BE TREATED WITH RESPECT, APPRECIATION AND DIGNITY FOR WHO THEY ARE, NO MATTER THE CIRCUMSTANCE. I WATCHED AND LISTENED TO THE. MARCH 3RD, 2020 6:06 P.M. COUNCIL SPECIAL MEETING. PLEASE TAKE THE TIME TO VIEW THE MEETING AND LISTEN FOR YOURSELF. WHAT WAS SAID. PERSONALLY, I WAS APPALLED AND DISGUSTED BY THE TOTAL DISRESPECT SHOWN BY COUNCIL MEMBERS. ZAPATA IN HER ATTACKS AIMED SPECIFICALLY TOWARDS MAYOR FLORES, KALE AND OTHER COUNCIL MEMBERS. AFTER SOME DISCUSSION AMONGST THE COUNCIL MEMBERS, COUNCIL MEMBERS, ZAPATA WAS RECOGNIZED AND INSERTED HER OPINIONS INTO THE FOLLOWING STATEMENTS. I WILL ONLY CITE THREE EXAMPLES, BUT THERE WERE A WHOLE LOT MORE. NUMBER ONE, QUOTE THE INTENTION BEHIND EVERYTHING YOU ALL HAVE BEEN DOING. Y'ALL HAVE BEEN ASKING FOR TIME SHEETS, ETC. HOW DOES COUNCIL MEMBERS APART TO KNOW THE INTENTION OF OTHERS? HER STATEMENT IS VERY ACCUSATIVE TO SAY THE LEAST. NO PROOF WAS CITED OR PROVIDED TO BACK UP THE STATEMENT. IS IT A PROBLEM FOR COUNCIL MEMBERS TO INVOLVE THEMSELVES IN CITY MATTERS? IS COUNCIL MEMBERS APART A STATEMENT BASED ON FACTS OR A PRECONCEIVED BIAS? NUMBER TWO, QUOTE IT IS ABSOLUTELY RIDICULOUS THAT YOU ARE DOING THIS TO OUR CITY STAFF. RIDICULOUS. ACCORDING TO WHOM? WHAT IS IT THAT MAKES IT RIDICULOUS? THIS STATEMENT IS POMPOUS, HAUGHTY AND CONDESCENDING ON SO MANY LEVELS. 
          THIS IS A FALSE ACCUSATION AIMED SQUARELY AT MAYOR FLORES SCALE, AND IT DIRECTLY CONTRADICTS THE RULES OF COUNCIL. IS COUNCIL MEMBERS APART THE STATEMENT BASED ON FACT OR PRECONCEIVED BIAS? THREE SO YOU CANNOT SIT HERE AND LIE TO US AND TELL US THAT IT IS NOT YOUR INTENT TO TRY TO TERMINATE OUR STAFF. THAT IS BLATANTLY OBVIOUS TO EVERYONE. 
          COUNCIL MEMBER ZAPATA PUBLICLY ACCUSED MAYOR FLORES OF BEING A LIAR. PLEASE PROVIDE PROOF OF THIS ACCUSATION. THIS STATEMENT COMPLETELY TRAMPLES THE RULES OF COUNCIL. I DID NOT HEAR ANYTHING STATING THAT THEY WANTED TO USE THIS REVIEW TO TERMINATE THE CITY MANAGER AND OR CITY ATTORNEY. HER STATEMENT IS FALSE. THIS STATEMENT BY COUNCIL MEMBER ZAPATA IS THE LIE. ITS COUNCIL MEMBERS ARE PART OF THE STATEMENT BASED ON FACT OR PRECONCEIVED BIAS. THE CITY OF CAIRO. RULES OF COUNCIL REGARDING DECORUM STATES. NO COUNCIL MEMBER SHALL INDULGE IN PERSONALITIES, USE LANGUAGE PUBLICLY OFFENSIVE OR USE LANGUAGE TENDING TO HOLD A MEMBER OF THE CITY COUNCIL OR STAFF UP TO CONTEMPT. COUNCIL MEMBERS SHALL NOT BE PERMITTED TO ACCUSE EXPRESSLY OR IMPLIED ANOTHER COUNCIL MEMBER OR STAFF OF VIOLATING THE ETHICS OR STATUTORY LAWS PUBLICLY DURING THE COUNCIL MEETING. CONCLUSION COUNCIL MEMBER ZAPATA DURING THE SPECIAL MEETING ON MARCH 3RD. YOUR STATEMENTS AND DEMEANOR WERE OUT OF ORDER AND YOU PURPOSELY DISREGARDED THE CITY COUNCIL RULES OF COUNCIL REGARDING THE DECORUM CLAUSE BY ACCUSING THE MAYOR OF LYING. YOU HAVE SHOWN CONCERN ABOUT PEOPLE'S FEELINGS. HOW WOULD YOU FEEL IF THE MAYOR SAID THESE THINGS ABOUT YOU? YOUR WORDS HAVE MEANINGS. YOU SHOULD BE CENSURED BY THE COUNCIL AND SHOULD PUBLICLY OFFER MAYOR FLORES AN APOLOGY FOR YOUR MISLEADING STATEMENTS, OUTLANDISH OUTBURSTS, AND CAUSING HER AND OTHERS TO FEEL UNCOMFORTABLE WITH YOUR ATTACKS. IN THE FUTURE, I HOPE YOU'RE ABLE TO HONOR THE RULES OF ENGAGEMENT THAT YOU PARTICIPATED IN CREATING A DIVISION VISIONING WORKSHOP YOU 
          [00:25:05]
JUST ATTENDED. THANK YOU. THANK YOU. UP NEXT, I HAVE ERIN BATES, PLEASE. GOOD EVENING. I JUST WANT TO ADD ON TO THE REST OF THE SIX CREEKS WATER BILL, WATER RATES GRIEVANCES HERE. 
          I'M GOING TO KEEP THIS SHORT AND JUST EXPRESS OUR ANGER OVER OUR SKYROCKETING WATER BILLS. 
          WE LIVE IN THE SIX CREEKS COMMUNITY AS WELL. AND OUR, YOU KNOW, OUR WATER BILL INCREASING BY 77% IS ABSOLUTELY UNSUSTAINABLE. WE UNDERSTAND REASONABLE RATE INCREASES, BUT WE NEED TO BE BILLED ACCORDINGLY TO OUR WITH OUR DEVELOPER AGREEMENT. THIS HURTS OUR FAMILY FINANCIALLY. WE'VE HAD TO GREATLY REDUCE THE AMOUNT OF WATER WE USE FOR IRRIGATION, WATERING THE LAWN IN OUR DAILY USE AS WELL. WE ALSO HAVE PEOPLE MOVING OUT OF THE NEIGHBORHOOD BECAUSE OF THIS AND OTHER BUYERS BACKING OUT OF DEALS BECAUSE OF THIS. 
          THIS NEEDS TO BE RESOLVED AND THAT'S ALL I HAVE RIGHT NOW. THANK YOU. THANK YOU. ARE THERE ANY OTHER SPEAKERS BEFORE I CLOSE CITIZENS COMMENTS? ALL RIGHT. SEEING NONE, I'M GOING 
          [III) Executive Session]
TO GO AHEAD AND CLOSE CITIZENS COMMENTS. RIGHT NOW. WE ARE GOING TO THE CITY WILL NOW GO INTO EXECUTIVE SESSION TO DISCUSS AGENDA ITEM ONE A THROUGH I PURSUANT TO TEXAS GOVERNMENT CODE SECTIONS 115, FIVE, ALL RIGHT. THANK YOU. WE ARE BACK FROM EXECUTIVE. THERE WAS NO ACTION TAKEN THERE. AND THERE'S GOING TO BE NO ACTION. NOW. WE'RE GOING TO THIS IS ONE CONTINUATION OF A MEETING. KIND OF THREW ME OFF BECAUSE USUALLY WE CLOSE AND THEN WE OPEN. BUT WE'RE GOING TO JUST KEEP GOING BEFORE WE MOVE FORWARD. THOUGH, I DID WANT TO MAKE SURE THAT THERE WERE THERE WAS NOBODY HERE TO SPEAK AT 7:00 FOR THE CITIZENS. COMMENTS. IF YOU ARE, PLEASE LET ME KNOW. RAISE YOUR HAND. OKAY. ALL RIGHT, THEN WE ARE GOING TO MOVE ON TO. MY APOLOGIES. REPORTS AND 
          [3) Receive a report, hold a discussion, and provide staff feedback regarding the (1) independent external audit process, (2) recently completed risk assessment of the City's major management processes, and (3) next phases of in-depth risk assessment based reviews and audits of the major processes currently underway and planned for the City of Kyle organization. (Requested by City Council on February 3, 2026)]
PRESENTATIONS. SO WE HAVE A NUMBER THREE RECEIVER REPORT, HOLD A DISCUSSION AND PROVIDE STAFF FEEDBACK REGARDING THE INDEPENDENT INDEPENDENT EXTERNAL AUDIT PROCESS. 
          RECENTLY COMPLETED RISK ASSESSMENT OF THE CITY'S MAJOR MANAGEMENT PROCESS AND NEXT PHASES OF IN-DEPTH RISK ASSESSMENT BASED REVIEWS AND AUDITS OF THE MAJOR PROCESSES CURRENTLY UNDERWAY AND PLAN FOR THE CITY OF KYLE ORGANIZATION. ITEM PRESENTER IS PEREZ MOHETH. 
          MAYOR AND COUNCIL MEMBERS. FOR THE RECORD, I'M PERVEZ WAHEED, CITY'S DIRECTOR OF FINANCE. 
          THIS PRESENTATION BEFORE YOU THIS EVENING IS IN RESPONSE TO CITY COUNCIL'S DIRECTION TO OUR CITY MANAGER ON FEBRUARY 3RD. CITY COUNCIL'S DIRECTIVE REQUESTING A STAFF REPORT ON FIVE VERY SPECIFIC AREAS OF INDEPENDENT ANNUAL AUDIT AND CITY'S RISK MANAGEMENT PROGRAM. 
          SO MY PRESENTATION THIS EVENING IS GOING TO BE IN THREE PARTS. I'M GOING TO COVER THOSE FIVE AREAS IN DETAIL. AND AS PART OF MY THIRD SEGMENT OF MY PRESENTATION, WE WILL HAVE OUR CITY'S CONSULTANTS WITH WEAVER AND TIDWELL. THEY WILL JOIN ME IN PRESENTING AND SHARING WITH YOU THE RISK MANAGEMENT PROGRAM AND WHAT WE HAVE DONE IN PHASE ONE AND WHAT WE ARE CURRENTLY DOING. SO WITH THAT, I'M GOING TO BEGIN MY PRESENTATION. SO THIS IS WHAT WE'RE GOING TO COVER TONIGHT. THE COUNCIL'S DIRECTION TO CITY MANAGER WILL GO OVER THOSE AND SHOW YOU THE FIVE PARTS THAT I JUST REFERRED TO. AND THEN MY PRESENTATION IS IN THREE SEPARATE SECTIONS. AND WE'LL PAUSE AFTER EACH TO MAKE SURE YOU DON'T HAVE ANY QUESTIONS OR FOLLOW UP FEEDBACK TO STAFF OR CITY MANAGER. SO THE FIRST SECTION IS GOING TO BE OVERVIEW OF AN INDEPENDENT FINANCIAL AUDIT. WE'RE GOING TO TALK ABOUT WHAT IT IS, WHAT IT IS, NOT HOW IT HAPPENS, WHAT THE CITY CHARTER REQUIRES. SO WE'LL GO OVER THOSE. THE SECOND SECTION OF MY PRESENTATION WILL COVER BASICALLY AN OVERVIEW OF WHAT A FORENSIC AUDIT IS. WE'LL GO OVER THOSE. AND THE THIRD PART OF MY PRESENTATION IS GOING TO COVER THE CITY'S RISK ASSESSMENT AND MITIGATION PROGRAM. WHAT WE HAVE DONE SO FAR IN PHASE ONE, AND WHAT THE CONSULTANTS ARE HELPING US WITH THE NEXT PHASES. AND THEN FINALLY, WE'LL WRAP UP WITH QUESTIONS AND COMMENTS. SO 
          [00:30:05]
HERE'S THE SPECIFIC DIRECTION THAT WE RECEIVE FROM COUNCIL. THIS WAS ON FEBRUARY 3RD. IT WAS AGENDA NUMBER 24. AND EVEN THOUGH IT'S BULLETED IN A PARAGRAPH FORMAT, WHEN YOU READ IT, IT'S GOT FIVE SEPARATE SECTIONS. SO I'LL GO OVER THOSE SPECIFICALLY. SO TO MAKE SURE THAT I HAVE COVERED ALL OF YOUR REQUESTS IN MY PRESENTATION, DIRECT THE CITY MANAGER TO PROVIDE A REPORT ON ONE INDEPENDENT EXTERNAL AUDIT PROCESS. TWO INDEPENDENT EXTERNAL RISK ASSESSMENT PROCESS. THREE INTERNAL AUDIT PROGRAM INFORMED BY THE RISK ASSESSMENT FOR ANY OTHER AUDIT OR RISK MITIGATION PROCESSES. AND FINALLY, THE FIFTH ONE WAS ANY RELATED UPDATES OR IMPROVEMENTS MADE IN LIGHT OF THE AUDIT OR RISK ASSESSMENT. 
          SO THAT WAS THE DIRECTION COUNCIL REQUESTED US TO COVER IN THE REPORT. SO LET'S START WITH THE FINANCIAL AUDIT. THIS IS THE ANNUAL INDEPENDENT FINANCIAL AUDIT THAT THE CITY UNDERGOES EVERY YEAR. AND THE BEST WAY TO START THAT, I THOUGHT, WOULD BE TO GIVE YOU A BACKGROUND OF WHAT THE CITY CHARTER REQUIRES. THAT COVERS THE AUDIT PROCESS. SO THE CITY CHARTER UNDER ARTICLE EIGHT, SECTION 8.13, SPECIFICALLY REQUIRES THAT AT THE CLOSE OF EACH FISCAL YEAR, THE CITY'S FISCAL YEAR RUNS FROM OCTOBER 1ST THROUGH SEPTEMBER 30TH. SO AT THE CLOSE OF EACH FISCAL YEAR, AN INDEPENDENT AUDIT SHALL BE MADE OF ALL ACCOUNTS OF THE CITY BY A CERTIFIED PUBLIC ACCOUNTANT EXPERIENCED IN AUDITING CITY'S. IT FURTHER GOES ON TO REQUIRE. THE AUDIT SHALL BE COMPLETED ON OR BEFORE MARCH 30TH OF EACH YEAR, AND SHALL INCLUDE AN AUDIT OF ALL NONPROFIT ORGANIZATIONS RECEIVING 50% OR MORE OF THEIR INCOME FROM THE CITY. IN THE PAST, THE CITY USED TO HAVE NONPROFIT ORGANIZATIONS THAT THE CITY FUNDED. WE STOPPED DOING THAT. I BELIEVE IN 2015. WE NO LONGER PROVIDE GRANTS TO LOCAL SOCIAL SERVICE AGENCIES, SO THIS REALLY DOESN'T APPLY ANYMORE, BUT IT IS STILL IN THE CHARTER REQUIREMENT. SECTION 8.13 A THROUGH E INCLUDE OTHER VERY SPECIFIC REQUIREMENTS THAT STAFF ENSURES THAT WE FOLLOW EVERY YEAR. FIRST, IT TALKS ABOUT IF WE DID HAVE NON-PROFITS INCLUDED IN OUR AUDIT, HOW WE WOULD GO ABOUT ALLOCATING THE AUDIT FEES, SHARING THAT COST OR EXPENDITURE WITH THE NON-PROFITS. IT TALKS ABOUT INDEPENDENT AUDITORS RESPONSIBILITIES THROUGHOUT THE AUDIT. AFTER THE AUDIT, IT TALKS ABOUT ROTATION OF INDEPENDENT AUDITOR. THE CITY CHARTER REQUIRES THAT WE, IN KYLE, ROTATE OUR INDEPENDENT AUDITOR EVERY FIVE YEARS. THEY CANNOT DO MORE THAN FIVE YEARS. 
          THE PUBLICATION OF THE AUDIT REPORT IS ANOTHER REQUIREMENT. THE CITY CHARTER REQUIRES THAT IT'S SOON THEREAFTER THAT COUNCIL ACCEPTS THE AUDIT REPORT FROM THE INDEPENDENT AUDITOR, WHICH, BY THE WAY, IS SCHEDULED FOR MARCH 24TH COUNCIL MEETING. SO ONCE CITY COUNCIL ACCEPTS THAT AUDIT REPORT, THE CHARTER REQUIRES THAT WE PUBLISH A NOTICE IN THE LOCAL NEWSPAPER WITH THE HIGHLIGHTS OF THE CITY'S FINANCIAL POSITION, WHAT THE AUDITOR'S FINDINGS WERE, IF THERE WERE ANY, AND ANY RECOMMENDATIONS. SO HIGHLIGHTS OF THE AUDIT REPORT. WE ARE REQUIRED TO PUBLISH, AND THEN THE CHARTER REQUIRES THAT THE INDEPENDENT AUDITOR BE AVAILABLE TO THE CITY COUNCIL THROUGHOUT THE BUDGET YEAR FOR SPECIAL PROJECTS, AUDITS, REVIEWS AND REPORTS. THAT'S VERBATIM FROM THE CITY CHARTER. 
          SO THAT BASICALLY, IN A NUTSHELL, WHAT THE CITY CHARTER REQUIRES ABOUT INDEPENDENT FINANCIAL AUDIT. SO MOVING ON THAT AS A BACKDROP, WHAT AN INDEPENDENT FINANCIAL AUDIT IS ALL ABOUT. SO I FIGURED I'LL START WITH A QUESTION THAT FRAMES WHAT AN AUDIT INDEPENDENT AUDIT IS BY ASKING OURSELVES, WHY DO MUNICIPAL GOVERNMENTS REQUIRE AN ANNUAL 
          [00:35:07]
AUDIT? INDEPENDENT FINANCIAL AUDIT MUNICIPAL GOVERNMENTS ARE RESPONSIBLE FOR MANAGING AND EXPENDING PUBLIC FUNDS. THESE INCLUDE TAX REVENUES AND TAX REVENUES INCLUDE PROPERTY TAX, FRANCHISE TAX, HOTEL OCCUPANCY TAX, ALL FORMS OF TAX, UTILITY REVENUES, VARIOUS FEES AND CHARGES, STATE AND FEDERAL GRANTS, TAX EXEMPT BOND PROCEEDS AND SO ON AND SO FORTH. 
          THESE ARE ALL PUBLIC FUNDS AT ITS CORE. THE ANNUAL FINANCIAL FINANCIAL AUDIT PROVIDES AN INDEPENDENT PROCESS INDEPENDENT OF CITY STAFF, CITY MANAGEMENT, CITY MANAGER'S OFFICE TO BUILD AND SUPPORT PUBLIC TRUST IN THE GOVERNMENT'S, THE LOCAL GOVERNMENT OR STATE GOVERNMENT OR COUNTY GOVERNMENT, WHICHEVER GOVERNMENT IS BEING AUDITED. BUILD AND SUPPORT PUBLIC TRUST IN THE GOVERNMENT'S ACCOUNTING AND REPORTING SYSTEMS TO ACCOUNT FOR THE FINANCIAL RESOURCES ENTRUSTED TO THAT PUBLIC ENTITY. SO IN OUR CASE, OUR TAXPAYER MONIES THAT WE ARE RESPONSIBLE FOR THAT IS BEING AUDITED, THAT IT IS ACCOUNTED FOR, IT'S BEING REPORTED PROPERLY, AND IT'S FROM AN INDEPENDENT SOURCE THAT EXAMINES THAT INDEPENDENT OF CITY STAFF AND OUTSIDE LICENSED CPA FIRM IS USUALLY BROUGHT IN TO EXAMINE THE GOVERNMENT'S FINANCIAL SYSTEMS AND RECORDS. AND THE REASON I'M SAYING USUALLY A CPA FIRM, BECAUSE SOMETIMES THE STATE AUDITOR'S OFFICE WILL ALSO CONDUCT AUDITS OF CITIES AND COUNTIES. BUT IF THE CITY IS DOING IT ON THEIR OWN, THE CITY CHARTER REQUIRES US IN KYLE THAT WE SELECT A CPA FIRM THAT IS QUALIFIED AND EXPERIENCED IN AUDITING GOVERNMENTS. SO THIS INDEPENDENT AUDIT PROVIDES ASSURANCE THAT THE GOVERNMENT'S FINANCIAL STATEMENTS ARE RELIABLE AND PRESENTED IN COMPLIANCE WITH REGULATORY, REGULATORY GUIDELINES AND STANDARDS. AND THIS IS KEY, AND I'M GOING TO EXPAND ON THAT IN NEXT FEW SLIDES. AN ANNUAL INDEPENDENT AUDIT PROVIDES REASONABLE ASSURANCE THAT THE FINANCIAL STATEMENTS ARE FREE OF MATERIAL MISSTATEMENTS AND ERRORS. IT PROVIDES REASONABLE ASSURANCE THAT DOES NOT PROVIDE 100% GUARANTEE, BECAUSE, AS I WILL DISCUSS, FURTHER AUDITS ARE DONE ON A TEST BASIS. THEY DO NOT LOOK AT 100% OF TRANSACTIONS, AND I'LL EXPLAIN THAT HOW THAT WORKS. AN INDEPENDENT AUDIT VALIDATES THAT THE AMOUNTS AND FINANCIAL DATA THAT ARE BEING REPORTED BY THAT GOVERNMENT ENTITY ARE SUPPORTED BY EVIDENCE, BY DOCUMENTATION, BY PROOF THAT THE BOOKS ARE NOT BEING COOKED, THAT STAFF IS NOT JUST MAKING UP NUMBERS ON THE FINANCIAL STATEMENTS. THEY TEST FOR THOSE NUMBERS BEING BACKED UP AND SUPPORTED BY EVIDENCE. AND THE REASON I SAY ON A TEST BASIS, BECAUSE THEY TAKE A SAMPLE OF THESE TRANSACTIONS AND THEY TEST THOSE, THEY'RE NOT 100%. AN INDEPENDENT AUDIT IDENTIFIES ANY MAJOR ACCOUNTING OR REPORTING ERRORS AND IRREGULARITIES. THEY REPORT TO CITY COUNCIL, THEY REPORT TO CITY MANAGER, IF ANY DEFICIENCIES, SIGNIFICANT OR MATERIAL DEFICIENCIES ARE IDENTIFIED IN THEIR EXAMINATION. AND FINALLY, AN INDEPENDENT FINANCIAL AUDIT STRENGTHENS FINANCIAL CREDIBILITY OF THAT ENTITY AND PUBLIC TRUST WITH THEIR TAXPAYERS AND RELIANCE BY OTHER EXTERNAL ENTITIES. THERE ARE OTHER THIRD PARTY ENTITIES THAT RELY ON OUR AUDIT RESULTS BESIDES CITY COUNCILS BESIDE OUR TAXPAYERS, OUR BOND HOLDERS. FOR ONE, THEY RELY ON THESE FINANCIAL AUDITS, OUR CREDIT RATING AGENCY, STANDARD AND POOR'S, RELIES ON THESE AUDIT REPORTS TO SEE HOW WELL THE CITY OF KYLE IS SAFEGUARDING THE THE FINANCIAL RESOURCES. SO WHAT IS AN INDEPENDENT FINANCIAL AUDITOR'S ROLE THROUGHOUT THIS AUDIT PROCESS? 
          [00:40:04]
SO I'M GOING TO NOW DRILL DOWN AND REFER TO CITY OF KYLE. FIRST. WE WERE TALKING ABOUT IN BROAD TERMS. NOW WE'RE GOING TO BE MORE SPECIFIC TO CITY OF KYLE. SO AN INDEPENDENT AUDITOR RETAINED BY THE CITY OF KYLE REPORTS TO THE GOVERNING BODY WHICH IS YOU THE CITY COUNCIL. 
          THEY DO NOT REPORT TO CITY STAFF NOR TO THE CITY ATTORNEY OR TO THE CITY MANAGER. THEY'RE INDEPENDENT OF STAFF. AFTER COMPLETING AN INDEPENDENT EXAMINATION OF THE CITY'S ACCOUNTING AND FINANCIAL SYSTEMS AND RECORDS, THE AUDITOR PROVIDES TO CITY COUNCIL. EVEN THOUGH THIS IS IN ONE BULLET, IT TAKES 3 TO 4 MONTHS FROM THE START OF THE AUDIT PROCESS TILL THEY SHOW UP TO SHOW YOU THE AND PRESENT TO YOU THE FINAL REPORT. IT'S A VERY THOROUGH EXAMINATION AND INVOLVEMENT BY AUDITORS, AND THEY JUST DON'T SHOW UP BY THEMSELVES. THEY HAVE A TEAM OF AUDITORS, AND THEY SPREAD OUT IN DIFFERENT AREAS OF THE CITY'S FUNCTIONS AND RESPONSIBILITIES TO EXAMINE THOSE RELATED ACTIVITIES. SO AFTER COMPLETING AN INDEPENDENT EXAMINATION OF THE CITY'S ACCOUNTING AND FINANCIAL SYSTEMS AND RECORDS, THE AUDITOR PROVIDES TWO CITY COUNCIL, THE RESULTS OF THE INDEPENDENT EVALUATION AND ASSESSMENT OF THE CITY'S FINANCIAL STATEMENTS, AND THE MAIN GOAL. THE FINAL MAIN OBJECTIVE OF THIS AUDIT OF THE ENTIRE 4 OR 5 MONTH LONG PROCESS IS FOR THE INDEPENDENT AUDITOR TO TO GET TO A POINT BASED ON THEIR EXAMINATION AND THEIR TESTING, GET TO A POINT WHERE THE MAIN GOAL NOW IS FOR THE INDEPENDENT AUDITOR TO BE ABLE TO CLEARLY AND UNEQUIVOCALLY ANSWER THIS QUESTION, DO THESE FINANCIAL STATEMENTS OF THE CITY OF KYLE? FAIRLY PRESENT THE MUNICIPALITY'S FINANCIAL POSITION AND RESULTS IN ACCORDANCE WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES? THESE ARE THE DAY TO DAY RULES AND REGULATIONS THAT COUNTIES AND CITY GOVERNMENTS FOLLOW AND GASB STANDARDS. GASB STANDS FOR GOVERNMENTAL ACCOUNTING STANDARDS BOARD. THIS IS THE. 
          THE NATIONAL ORGANIZATION THAT SETS STANDARDS FOR ACCOUNTING AND FINANCIAL REPORTING FOR GOVERNMENTAL ENTITIES. IT DOESN'T MATTER IF YOU ARE IN ANCHORAGE, ALASKA, LOS ANGELES, CALIFORNIA, NEW YORK CITY, DALLAS, TEXAS OR KYLE, TEXAS. WE ALL FOLLOW THE SAME STANDARDS. THE AUDITORS ARE EXPERIENCED WHETHER THEY GO AUDIT SOMEONE, SOME ENTITY IN COLORADO OR NEW YORK, NEW YORK STATE, OR THEY COME TO TEXAS, WE ALL FOLLOW AND ADHERE TO THE VERY SAME STANDARDS, AND THERE ARE OVER 100 SEPARATE STANDARDS, AND THEY CONTINUOUSLY ARE CHANGING AND UPDATED, AND THEY GET MORE STRINGENT BY THE YEAR. SO THEIR FINAL REPORT AFTER THE FOUR MONTH LONG, FIVE MONTH LONG EXAMINATION OF VARIOUS FUNCTIONAL ACTIVITIES COMES TO THIS PINNACLE, WHICH IS IN RED HERE. DO THESE FINANCIAL STATEMENTS FAIRLY PRESENT THE MUNICIPALITY'S FINANCIAL POSITION, WHICH IS THE BALANCE SHEET, THE INCOME STATEMENT? WHAT IN THE PRIVATE SECTOR YOU'RE FAMILIAR WITH? AND THE CASH POSITION IN ACCORDANCE WITH THE NATIONAL STANDARDS, THE END PRODUCT OF THE ANNUAL AUDIT EXAMINATION OF THE CITY'S ACCOUNTING AND FINANCIAL SYSTEMS AND RECORDS IS THE INDEPENDENT AUDITOR'S REPORT. 
          SO ON MARCH 24TH, YOU WILL HAVE THE INDEPENDENT AUDITOR STAND BEFORE YOU AND PRESENT THE RESULTS. AND STAFF IS ALWAYS AT ARM'S LENGTH IN THE AUDIT PROCESS IN THE EXAM, DURING THE EXAMINATION, WE DO NOT INFLUENCE THE AUDITOR. WE DO NOT GUIDE THEM WHAT TO LOOK FOR. 
          THEY HAVE THEIR OWN PLAN. THE INDEPENDENT AUDITORS REPORT IS WHAT THE CITY COUNCIL, THE TAXPAYERS, RATING AGENCIES, BONDHOLDERS, FEDERAL AND STATE AGENCIES, GRANTORS AND THE PUBLIC RELY ON IT. IS THAT IMPORTANT? SO WHAT IS COVERED IN AN INDEPENDENT FINANCIAL 
          [00:45:05]
AUDIT? THESE ARE THE THINGS THAT THE AUDITORS LOOKING AT OVER THAT 4 OR 5 MONTH PERIOD. 
          SO THEY BEGIN THEIR WORK WITH EVALUATION OF INTERNAL CONTROLS OVER ACCOUNTING AND FINANCIAL SYSTEMS. THE FINANCIAL FUNCTIONS, FINANCIAL ACTIVITIES, BY EVALUATING AND ASSESSING THE INTERNAL CONTROLS, IT GIVES THE AUDITORS A BASIS FOR HOW TO PLAN THEIR AUDIT IF THEY FIND WEAKNESSES IN, LET'S SAY, PROCUREMENT OR PAYROLL OR INVESTMENTS, TREASURY FUNCTIONS, THEY WILL ENHANCE THEIR AUDIT PLAN TO LOOK MORE IN DEPTH, EXPAND THEIR SCOPE OF WORK IN THOSE SPECIFIC AREAS WHERE THEY FIND WEAKNESSES IN INTERNAL CONTROLS. SO THEY START WITH EXAMINING THE OR ASSESSING THE INTERNAL CONTROLS. THE AUDITORS EXAMINE, ASSESS, AND TEST INTERNAL CONTROLS FOR MATERIAL WEAKNESSES. SIGNIFICANT DEFICIENCIES. AND THESE ARE THINGS LIKE IF THE SAME STAFF MEMBER RECEIVES THE RECEIVES THE REVENUES, DEPOSITS THE MONEY MONIES IN THE BANK ACCOUNT, AND THE SAME STAFF PERSON IS THEN ALSO WRITING CHECKS OR DISBURSING FUNDS. SO THEY'RE LOOKING FOR THOSE THINGS THAT WHERE ARE WHERE THE CONTROLS ARE WEAK IN THE CITY'S PROCESS. AND IT'S NOT JUST REVENUES. THEY LOOK THROUGH THE ENTIRE GAMUT OF OUR FINANCIAL FUNCTIONS, FROM PROPERTY TAX REVENUES TO INVESTMENTS TO PETTY CASH, TO CREDIT CARDS TO PROCUREMENT. THEY GO THROUGH THE FINE TOOTH COMB AND PICK EVERY MAJOR FUNCTION FINANCIAL FUNCTION TO TEST THOSE CONTROLS. IF CONTROL DEFICIENCIES ARE FOUND, THE SCOPE OF THE AUDIT PLAN IS EXPANDED, SO THEY EXPAND THEIR SCOPE, THEY INCREASE THEIR SAMPLE SIZE. THEY WILL TEST MORE TRANSACTIONS IN THOSE AREAS TO GET THAT ASSURANCE THAT. WHATEVER THOSE WEAKNESSES WERE, THEY HAVE BEEN EITHER MITIGATED OR THEY NEED TO BE IMPROVED, OR THEY NEED TO BE BROUGHT TO THE ATTENTION OF THE GOVERNING BOARD. SO ALL SIGNIFICANT DEFICIENCIES IN INTERNAL CONTROLS ARE REPORTED DIRECTLY TO CITY COUNCIL AND MANAGEMENT. THIS PROCESS, BY THEM DOING THE DEFICIENCY, REPORTING DIRECTLY TO CITY COUNCIL. IT IS INDEPENDENT OF STAFF. WE HAVE NO INFLUENCE OVER THE AUDITORS TO CONTROL WHAT THEY SAY OR DON'T SAY, OR WHAT THEY LOOK OR DON'T LOOK AT. THIS INDEPENDENT PROCESS ALSO HELPS THE LEADERSHIP FROM CITY MANAGER ON DOWN TO UNDERSTAND THE RISK AREAS IN OUR FUNCTIONS AND AND ACTIVITIES SO THAT WE, THE STAFF WHO'S RESPONSIBLE FOR MAINTAINING THESE INTERNAL CONTROLS AND IMPROVING THESE INTERNAL CONTROLS. WE TAKE CORRECTIVE MEASURES SWIFTLY AND QUICKLY. CONTINUING ON AS PART OF THE COVERAGE OF THE BY THE INDEPENDENT AUDITORS, THEY PART OF THEIR EXAMINATION IS TO ENSURE COMPLIANCE WITH ACCOUNTING AND FINANCIAL REPORTING STANDARDS, THE GATSBY STANDARDS AND THE GAAP STANDARDS. WE TALKED ABOUT. ALL MUNICIPALITIES MUST FOLLOW GATSBY RULES, WHICH ARE COMPLEX AND CONSTANTLY CHANGING. ANDY, ANDY, ALEJANDRO, MOST OF YOU KNOW HE'S OUR CITY COMPTROLLER. 
          HE'S BACK THERE. HE USED TO BE ALL DARK BLACK HAIR. NOW HE'S GOT A HEAD FULL OF GRAY HAIRS. 
          THE. THE AUDIT EXAMINES AND TESTS FOR. WHETHER CORRECT ACCOUNTING AND REPORTING STANDARDS WERE APPLIED THAT PERVEZ JUST DIDN'T DIRECT ANDY AND HIS STAFF TO DO SOMETHING THAT DOESN'T COMPLY WITH STANDARDS. ALL REQUIRED FINANCIAL DISCLOSURES ARE INCLUDED. WE ARE REQUIRED BY GASB STANDARDS TO FULLY DISCLOSE THE DECISIONS WE MAKE IN HOW WE ACCOUNT FOR FINANCIAL RESOURCES, HOW WE REPORT THOSE FINANCIAL RESOURCES ON THE CITY'S FINANCIAL STATEMENTS. SO THERE IS REALLY NOT MUCH ROOM FOR FINANCIAL OFFICERS, WHETHER YOU'RE IN NEW YORK CITY, CALIFORNIA, OR DALLAS TO RECORD OR TREAT TRANSACTIONS DIFFERENTLY. WHAT WE DO HERE IN KYLE, TEXAS, MY COUNTERPARTS IN DALLAS OR HOUSTON, THEY'RE 
          [00:50:06]
DOING EXACTLY THE SAME THING. ARE THEY GOING TO GET DINGED BY THEIR THEIR AUDITOR AND FINANCIAL STATEMENTS ARE PRESENTED ACCURATELY. AUDITORS DESIGN THEIR AUDIT PROCEDURES TO DETECT MATERIAL FRAUD. SO THAT IS PART AND PARCEL OF THEIR EXAMINATION. AND I'LL SHARE WITH YOU WHAT AN AUDIT IS. NOT IN A FEW SLIDES, COMPLIANCE WITH THE REQUIRED NATIONAL STANDARDS HELP ENSURE COMPATIBILITY. SO YOU CAN COMPARE KYLE TO CITY OF SAN MARCOS OR CITY OF CEDAR PARK OR ROUND ROCK. WE HAVE TEN PEER CITIES THAT WE COMPARE OURSELVES TO ON DIFFERENT METRICS AND ON FINANCIAL METRICS. BY FOLLOWING THE SAME STANDARDS. IT'S NO LONGER NOW APPLES AND ORANGES. WE'RE ALL USING THE SAME STANDARD. WE'RE ALL USING THE SAME METHODOLOGY, WE'RE ALL USING THE SAME CALCULATIONS. SO YOU CAN COMPARE CEDAR PARK TO KYLE. YOU CAN COMPARE KYLE TO SAN MARCOS OR TO NEW BRAUNFELS. THE AUDITORS ALSO ENSURE DURING THEIR EXAMINATION THAT THE CITY IS COMPLYING WITH GRANT PROGRAM REQUIREMENTS. EVERY GRANT HAS ITS OWN SPECIFIC REQUIREMENTS. THEY ENSURE THAT WE COMPLY WITH THOSE FEDERAL AND STATE LAW COMPLIANCE WITH THOSE BOND COVENANTS. THESE ARE PROMISES MADE BY THE CITY. WHEN WE GO TO THE BONDHOLDERS TO LOAN US MONEY, THEY ENSURE THAT WE ARE ADHERING TO THE COVENANTS MADE IN THOSE BOND TRANSACTIONS, AS WELL AS ALL FINANCIAL POLICIES THAT THE CITY COUNCIL HAS APPROVED AND ADOPTED. SO AT THE END OF THE AUDIT, THE INDEPENDENT FINANCIAL AUDIT. THERE ARE FOUR POSSIBLE TYPES OF AUDITORS REPORT THAT COULD BE ISSUED. AND HERE ARE THE FOUR. AND I'VE LISTED HERE FROM BEST TO WORST UNQUALIFIED REPORT. A MODIFIED AUDITOR'S REPORT, AN ADVERSE AUDITOR'S REPORT, AND A DISCLAIMER REPORT. 
          THIS LAST ONE IS A IS A DOOZY. I'LL GO OVER EACH ONE OF THESE AND EXPLAIN TO YOU WHAT IT MEANS FOR US. THE UNQUALIFIED AUDIT REPORT. WHEN AN INDEPENDENT AUDITOR ISSUES AN UNQUALIFIED AUDIT REPORT, THIS IS ALSO REFERRED TO AS A CLEAN REPORT. THIS IS THE HIGHEST LEVEL OR THE BEST TYPE OF INDEPENDENT AUDITOR'S REPORT THAT CAN BE ISSUED FOR AUDIT OF ANY GOVERNMENTAL ENTITY IN THE UNITED STATES OF AMERICA. SO LIKE I WAS SAYING EARLIER, WE ALL HAVE TO FOLLOW THE SAME STANDARDS, RIGHT? SO ANY ENTITY, ANY GOVERNMENTAL ENTITY, WHETHER IT'S COUNTY, STATE OR LOCAL GOVERNMENT, IF THEY RECEIVE AN UNQUALIFIED AUDIT REPORT, IT'S A CLEAN REPORT. IT'S A GOOD REPORT. THIS TYPE OF INDEPENDENT AUDITOR'S REPORT IS EQUIVALENT TO RECEIVING A LETTER GRADE A+. AND BY THE WAY, THAT'S STRICTLY YOUR FINANCE DIRECTOR'S OPINION. IT'S NOT IN THE STANDARDS. IT'S NOT IN THE GAP OR GASB STANDARDS. THIS IS FROM THE FINANCE DIRECTOR'S PERSPECTIVE. IF YOU ASK ANY OTHER FINANCE DIRECTOR IN THE STATE OF TEXAS, THEY WILL PROBABLY TELL YOU THE SAME THING. THIS IS THE BEST TYPE OF AUDITORS. INDEPENDENT AUDITORS REPORT THAT A CITY CAN RECEIVE. IT REPRESENTS, IN MY OPINION, EXCELLENCE FROM ALL ASPECTS. THE SECOND RUNG OF THE AUDITOR'S REPORT TYPES. THIS TYPE OF AUDIT REPORT WHICH IS QUALIFIED. AUDIT REPORT. THIS TYPE OF AUDIT REPORT IS ISSUED WHEN A SIGNIFICANT ACCOUNTING DEFICIENCY OR NONCOMPLIANCE WITH ACCOUNTING STANDARDS IS DISCOVERED DURING THE INDEPENDENT AUDIT. SO THE AUDITOR COMES ACROSS THAT THE CITY OF KYLE IS RECORDING TAX REVENUES AS SALES TAX REVENUES OR SALES TAX REVENUES AS EXPENDITURES, AND VICE VERSA TO COOK THE BOOKS. THESE ARE SIGNIFICANT MATERIAL 
          [00:55:03]
DEFICIENCIES AWAY FROM THE STANDARDS, AND THEY WILL STOP. THEY WILL EXPAND THEIR SCOPE. 
          BUT IF THAT IS NOT RESOLVED TO THEIR SATISFACTION AT THE END OF THE AUDIT, THEY WILL ISSUE AN ADVERSE UNQUALIFIED AUDIT REPORT. THIS REPORT IS ALSO ISSUED DURING SITUATIONS WHERE AN AUDIT SCOPE IS LIMITED. THEY COULD NOT TEST OR EXAMINE CERTAIN FUNDS. FOR EXAMPLE, IF WE WERE TO TELL THE AUDITORS, YOU CAN LOOK AT EVERYTHING, BUT THIS FUND, WE'RE NOT READY FOR YOU TO EXAMINE. WE ARE IMPAIRING THEIR ABILITY TO BE INDEPENDENTLY REVIEWING AND EXAMINING. IN SITUATIONS LIKE THAT, THEY WILL ISSUE A QUALIFIED AUDIT REPORT. OVERALL. 
          BASICALLY, THEY WILL SAY OVERALL EVERYTHING LOOKED GOOD EXCEPT FOR WE WERE UNABLE TO EXAMINE THIS AREA OR EXCEPT FOR BECAUSE OF DEFICIENCIES, THESE MATERIAL OR SIGNIFICANT DEFICIENCIES AND WEAKNESSES, WE WERE UNABLE TO GIVE YOU AN UNQUALIFIED AUDITOR'S REPORT. 
          THIS TYPE OF INDEPENDENT AUDITOR'S REPORT, QUALIFIED AUDIT REPORT IS EQUIVALENT TO RECEIVING A LETTER GRADE C MINUS. HERE AGAIN, THIS IS YOUR FINANCE DIRECTOR'S OPINION. A QUALIFIED AUDIT REPORT SIGNIFIES AVERAGE. NO FINANCE DIRECTOR LIKES TO RECEIVE THIS TYPE OF AUDIT REPORT. NUMBER THREE GOING DOWN THAT GOOD. BEST TO WORST ADVERSE AUDIT REPORT. THIS INDEPENDENT AUDITOR'S REPORT IS ISSUED WHEN THE INDEPENDENT AUDITOR FINDS THE FINANCIAL MANAGEMENT. SYSTEMS ARE IN SUCH POOR DIRE STRAITS. ACCOUNTING AND REPORTING SYSTEMS HAVE MATERIAL WEAKNESSES. THE ENTITY'S INTERNAL CONTROLS ARE IN POOR STATE THAT THEY CAN BE RELIED UPON. THE INDEPENDENT AUDITOR HAS BASICALLY DETERMINED THROUGHOUT THEIR EXAMINATION THAT THE ENTITY'S FINANCIAL STATEMENTS CANNOT BE TRUSTED UPON OR RELIED UPON. SO EVERY FINANCIAL STATEMENT THAT THE CITY STAFF HAS PRODUCED. THAT THEY ARE EXAMINING AND THEY HAVE EXAMINED, THEY'RE UNABLE TO OBTAIN THAT ASSURANCE BASED ON THEIR EXAMINATION. THESE ARE TYPICALLY BECAUSE DUE TO SIGNIFICANT ERRORS, OMISSIONS, MATERIAL DEPARTURE FROM STANDARDS, AND NONCOMPLIANCE WITH THE REGULATORY REQUIREMENTS, THIS TYPE OF INDEPENDENT AUDITOR'S REPORT IS EQUIVALENT TO RECEIVING A LETTER GRADE F. HERE AGAIN, THIS IS MY DISCLAIMER. YOU'LL SEE IN IN THE NEXT SLIDE AS WELL. THIS IS YOUR FINANCE DIRECTOR'S OPINION. THIS TYPE OF AUDITOR'S REPORT SHOULD BE A MAJOR CONCERN FOR THE CITY COUNCIL, THE CITY MANAGER, THE MANAGEMENT TEAM, OF COURSE THE FINANCIAL TEAM, TAXPAYERS, CREDIT RATING AGENCIES. AND THERE ARE REPERCUSSIONS OF RECEIVING THIS TYPE OF REPORT. CREDIT RATINGS DOWNGRADE, BOND MARKET ACCESS LIMITATION AND POTENTIAL POTENTIAL FOR STATE OVERSIGHT OR INTERVENTION. NOT TOO LONG AGO, CITY TO OUR EAST WENT THROUGH THIS. AND THE LAST ONE DISCLAIMER. AUDIT REPORT. I REFERRED TO THIS REPORT AS THE NO BUENO REPORT. YOU MIGHT AS WELL JUST GIVE UP, PACK UP, PREPARE YOUR THREE ENVELOPES. 
          THIS TYPE OF AUDIT REPORT IS ISSUED WHEN THE SCOPE OF THE INDEPENDENT AUDITORS EXAMINATION WAS LIMITED IN SUCH A WAY THAT THEY WERE UNABLE TO ISSUE A REPORT ON THE FINANCIAL STATEMENTS. AND THIS TRULY HAPPENS. IT IS NOT A MADE UP SCENARIO. THIS ACTUALLY HAPPENS, AND TYPICALLY THIS HAPPENS DUE TO SCOPE LIMITATIONS IMPOSED BY MANAGEMENT. IF THE CITY MANAGER OR THE FINANCE DIRECTOR WAS TO TELL THE AUDITOR, YOU CAN LOOK HERE, BUT NOT LOOK HERE, OR 
          [01:00:02]
THESE ARE CONFIDENTIAL FINANCIAL STATEMENTS OR THESE ARE WHATEVER STORY WE MAKE UP. 
          IF THEIR SCOPE IS LIMITED AND THEY ARE UNABLE TO SEE UNDER EVERY ROCK AND FILE CABINET, THEIR SCOPE IS LIMITED BY MANAGEMENT, BY STAFF, MISSING OR UNRELIABLE INFORMATION. WHEN YOU HAVE NON-FINANCIAL PEOPLE MAINTAINING RECORDS, FINANCIAL STATEMENTS, IT IS JUST A MATTER OF TIME. IT'S GOING TO HAPPEN. SO THINGS GO SOUTH VERY QUICK. MISSING OR UNRELIABLE INFORMATION IS ANOTHER FACTOR IN RECEIVING THIS KIND OF AUDIT REPORT. SIGNIFICANT FINANCIAL IRREGULARITIES AND UNCERTAINTIES. SO. UNDER UNCERTAINTIES COULD BE THAT CITIES ARE NOT RECOGNIZING THEIR POTENTIAL LIABILITY. THEY'RE NOT RECORDING AND REFLECTING THAT LIABILITY ON THEIR FINANCIAL STATEMENTS. IRREGULARITIES COULD BE THAT STAFF IS HIDING FRAUD, EMBEZZLEMENT. THIS TYPE OF INDEPENDENT AUDITOR'S REPORT IS EQUIVALENT TO RECEIVING A LETTER GRADE OF I OR F. THIS IS BASICALLY WHEN THE AUDITORS THROW UP THEIR HANDS IN THE AIR AND THEY REPORT TO CITY COUNCIL WERE UNABLE TO COMPLETE OUR AUDIT. THIS TYPE OF INDEPENDENT AUDIT REPORT SHOULD BE A MAJOR CONCERN FOR THE GOVERNING BOARD, CITY COUNCIL, CITY MANAGEMENT, TAXPAYERS, CREDIT RATING, BONDHOLDERS. LITERALLY, YOU ARE IN A FINANCIAL CRISIS. IF THIS WERE TO HAPPEN IN ANY ENTITY. AND I'LL GO OVER THE RAMIFICATIONS OF A BAD AUDIT REPORT. SO HERE ARE THE CONSEQUENCES OF A POOR INDEPENDENT AUDITOR'S REPORT. IF IT WAS TO ISSUE TO ANY GOVERNMENTAL ENTITY. DOWNGRADE OF CREDIT RATINGS. AND IF YOU HAVE A DOWNGRADE OF A CREDIT RATING, YOUR ABILITY TO BORROW MONEY, BOND MONEY, OR TO BE ABLE TO SELL OR ISSUE BONDS GET RESTRICTIVE, THERE AREN'T TOO MANY BUYERS OF YOUR OF YOUR BONDS BASED ON YOUR FINANCIAL POSITION OR YOUR CREDIT RATING GRANTS AND STATE FEDERAL FUNDING. WE ARE RISKING THOSE BECAUSE WE DON'T KNOW HOW TO MANAGE OUR OUR FINANCIAL SYSTEMS. WE DON'T KNOW HOW TO ACCOUNT FOR THE MONIES THAT WE ALREADY HAVE. SO THE THE CHANCES OF GETTING NEW GRANTS FOR THIS FROM STATE OR FEDERAL LEVEL, IT DRIES UP PRETTY FAST. LEGAL AND COMPLIANCE EXPOSURE. YOU'RE EXPOSED TO LAWSUITS FROM BONDHOLDERS, FROM INVESTORS, FROM PROBABLY TAXPAYERS. AND THEN YOU MAY HAVE BECAUSE OF ALL THE FUNDING TIGHTENING UP, YOU MAY HAVE INTERNAL OPERATIONAL CHALLENGES. HOW DO YOU PAY YOUR BILLS? HOW DO YOU CONTINUE YOUR CAPITAL INFRASTRUCTURE IMPROVEMENTS? AND THEN SIX AND SEVEN IS JUST KISS OF DEATH REGULATORY INTERVENTION. THIS IS WHEN THE STATE STEPS IN AND TAKES OVER THE FINANCIAL RESPONSIBILITIES. FINANCIAL REPORTING RESPONSIBILITIES, NOT YOUR FINANCIAL BILL RESPONSIBILITIES, LOSS OF PUBLIC TRUST AND CREDIBILITY DAMAGE. IT DOESN'T MATTER HOW MUCH DAMAGE CONTROL YOU DO. ONCE THIS INFORMATION IS PUBLIC. THE RAMIFICATIONS COME ABOUT. SO ON THE FLIP SIDE, I WAS GOING TO DO THE GOOD FIRST AND BAD WORST, BUT IT'S LIKE A COUNTRY WESTERN CONCERT. WE TAKE YOU THROUGH THE EMOTIONS FIRST AND GIVE YOU THE GOOD NEWS AT THE END. SO THE FLIP SIDE OF A BAD REPORT IS A GOOD REPORT, RIGHT? INDEPENDENT AUDITOR'S REPORT. SO WHAT SHOULD A CLEAN INDEPENDENT AUDIT REPORT SIGNIFY TO YOU AS THE GOVERNING BOARD OR, OR AS TAXPAYERS OR CITY MANAGEMENT OR, OR BONDHOLDER? THE AUDITOR'S REPORT, THE INDEPENDENT AUDITOR'S REPORT IS AN INDEPENDENT AND UNBIASED REPORT CARD. THIS IS MY ASSESSMENT AS THE DIRECTOR OF FINANCE. IT IS AN INDEPENDENT AND UNBIASED REPORT CARD ON THE CITY'S FINANCIAL STATEMENTS THAT 
          [01:05:06]
ADDRESSES THREE VERY SPECIFIC OBJECTIVES FOR THE CITY COUNCIL, FOR CITY MANAGEMENT, AND FOR THE TAXPAYERS AND BONDHOLDERS OF KYLE ONE. IT PROVIDES VALIDATION OF THE CITY'S FINANCIAL CONDITION BASED ON AN INDEPENDENT AUDIT OF THE CITY'S ACCOUNTS AND FUNDS. WE HAVE. 
          STAFF IS AT ARM'S LENGTH DURING THIS ENTIRE PROCESS. WE HAVE NO DIRECT INVOLVEMENT WITH THE AUDITORS. THEY ASKED FOR DOCUMENTS. THEY ASKED FOR PROOF OF TRANSACTIONS WE PROVIDED TO THEM. SO IT'S AN INDEPENDENT ASSESSMENT OF CITY'S FINANCIAL CONDITION. IT VALIDATES HOW WE ACCOUNT FOR AND REPORT FINANCIAL TRANSACTIONS IN COMPLIANCE WITH REQUIRED LAWS AND STANDARDS. NUMBER TWO, IT'S AN INDEPENDENT ASSESSMENT OF THE CITY'S ACCOUNTING AND FINANCIAL REPORTING SYSTEMS, INTERNAL CONTROLS, COMPLIANCE WITH CITY'S FINANCIAL POLICIES AND PROCEDURES, AND, MOST IMPORTANTLY, IT PROVIDES AN INDEPENDENT ASSURANCE TO YOU THAT THE CITY'S ACCOUNTING AND FINANCIAL REPORTING SYSTEMS AND PRACTICES. ARE IN COMPLIANCE WITH THE RULES AND STANDARDS AS PRESCRIBED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND THE GOVERNMENTAL ACCOUNTING STANDARDS BOARD. SO THIS IS A INDEPENDENT REPORT CARD COMING TO YOU FROM. A GROUP OF EXPERIENCED AUDITORS, FINANCIAL AUDITORS THAT HAVE NO INTEREST VESTED INTEREST IN THE OUTCOME OF THAT AUDIT THAT IS GIVING YOU THESE THREE ASSURANCES, A KEY ASSURANCES. SO A GOOD REPORT SHOULD GIVE YOU THESE. ALL THREE OF THEM SHOULD TELL YOU THAT YOUR CITY MANAGER, YOUR DIRECTORS, YOUR DEPARTMENTS, YOUR FINANCIAL TEAM, ALL OF THEM ARE ABIDING BY THE RULES AND REGULATIONS THAT ARE REQUIRED OF THEM TO REPORT ACCURATELY, HONESTLY, TRUTHFULLY, FULL DISCLOSURE THERE'S NOTHING HIDDEN. THERE IS NO SECRETS. NO. MAJOR DEFICIENCIES IDENTIFIED. SO NOW THERE ARE SOME MISCONCEPTIONS OF FINANCIAL AUDITS. SO I WANTED TO SHARE A COUPLE OF MINUTES ON WHAT SOME OF THOSE MISCONCEPTIONS ABOUT INDEPENDENT FINANCIAL AUDIT. THE ANNUAL INDEPENDENT FINANCIAL AUDIT IS NOT A FORENSIC INVESTIGATION OR AUDIT. FINANCIAL AUDITS ARE VERY DIFFERENT THAN THE SCOPE OF A FORENSIC AUDIT OR FORENSIC INVESTIGATION. INDEPENDENT FINANCIAL AUDIT DOES NOT EXAMINE EVERY FINANCIAL TRANSACTION, UNLIKE A FORENSIC INVESTIGATION OR AUDIT. UNDER THAT SCOPE OF WORK, THE FORENSIC AUDITOR WILL EXAMINE 100% OF THE TRANSACTIONS WITHIN THEIR SCOPE THAT THEY'RE LOOKING AT. SO THAT'S A BIG DIFFERENCE BETWEEN THE TWO. AUDITS OF FINANCIAL STATEMENTS ARE BASED ON SAMPLING RISK ASSESSMENT BECAUSE THEY'RE DOING THAT INTERNAL CONTROL ASSESSMENT UPFRONT AND MATERIALITY THRESHOLDS. SO THESE THREE THINGS DEFINE AND SET THEIR EXAMINATION SCOPE OF WORK THROUGHOUT THE AUDIT. IN THAT 4 TO 5 MONTHS, AN ANNUAL INDEPENDENT FINANCIAL AUDIT DOES NOT GUARANTEE THERE IS NO FRAUD. EVEN THOUGH THE INDEPENDENT AUDITORS DESIGNED THEIR PROCEDURES TO DETECT FRAUD BECAUSE THEY'RE NOT EXAMINING 100% OF THE TRANSACTIONS, THERE IS A PROBABILITY THAT FRAUD MAY EXIST BUT MAY GO UNDETECTED. 
          AUDIT AND FINANCIAL AUDIT DOES NOT REPLACE MANAGEMENT'S RESPONSIBILITY. THE CITY MANAGER, THE DEPARTMENT HEADS, THE FINANCE DIRECTOR, THE FINANCE TEAM. OUR RESPONSIBILITY FOR DESIGNING AND MAINTAINING ADEQUATE, APPROPRIATE, STRONG INTERNAL CONTROLS, PREVENTING AND DETECTING FRAUD, COMPLIANCE WITH REGULATORY GUIDELINES AND 
          [01:10:05]
STANDARDS. PREPARING ACCURATE AND RELIABLE FINANCIAL STATEMENTS. THESE ARE STAFF'S RESPONSIBILITY. MANAGEMENT'S RESPONSIBILITY. SO THESE ARE SOME COMMON MISCONCEPTIONS THAT I'VE HEARD OVER THE YEARS FROM WITHIN OUR OWN CITY STAFF, FROM OUR NEIGHBORS, OUR TAXPAYERS. 
          SO I JUST THOUGHT THIS WOULD BE HELPFUL TO SHARE THIS WITH YOU. SO THAT CONCLUDES PART ONE OF MY PRESENTATION ON INDEPENDENT FINANCIAL AUDIT. SO I'LL PAUSE HERE FOR A MINUTE, SEE IF YOU ALL HAVE ANY QUESTIONS OR FEEDBACK OR COMMENTS OR ANYTHING YOU WOULD LIKE TO SHARE WITH CITY MANAGER OR ME. ANY QUESTIONS, COMMENTS? OKAY. ALL RIGHT. I DO APPRECIATE EVERYBODY PAYING ATTENTION, PLEASE. SO I TOUCHED ON A LITTLE BIT THE DIFFERENCE BETWEEN FORENSIC AUDIT AND FINANCIAL AUDIT. NOW I'M GOING TO GO AND SUMMARIZE FOR YOU WHAT A FORENSIC AUDIT IS ALL ABOUT. FORENSIC AUDIT HAS ALWAYS BEEN AROUND SINCE CSI DAYS. YOU KNOW, THEY GOT THIS FANCY NAME ATTACHED TO IT. IT USED TO BE FRAUD EXAMINATION FRAUD EXAMINERS. NOW WE ARE FORENSIC AUDITORS AND FORENSIC AUDITS. SAME THING. FOLLOW THE MONEY. SO HERE'S AN OVERVIEW OF A FORENSIC AUDIT DEFINITION. A FORENSIC AUDIT IS AN INVESTIGATION. OR EXCUSE ME, OR EXAMINATION OF FINANCIAL RECORDS DESIGNED TO FIND EVIDENCE OF FRAUD, EMBEZZLEMENT, THEFT, CORRUPTION, FINANCIAL OR OTHER SERIOUS MISCONDUCT. THIS IS VERY DIFFERENT FROM INDEPENDENT FINANCIAL AUDIT, WHICH A FINANCIAL AUDIT PRIMARILY EXAMINES AND CHECKS ACCURACY OF FINANCIAL STATEMENTS AND FOR COMPLIANCE WITH REGULATORY, REGULATORY STANDARDS. AND YOU DON'T JUST GO HIRE A FORENSIC AUDIT AND LET THEM LOOSE IN THE FINANCE DEPARTMENT, GO FIND SOMETHING. THEY HAVE TO HAVE A SCOPE. WHAT ARE THEY LOOKING FOR? RIGHT? SO IN THE NEXT FEW SLIDES, I WILL GO OVER HOW THAT HAPPENS. 
          UNLIKE AN ANNUAL INDEPENDENT FINANCIAL AUDIT, A FORENSIC AUDIT LOOKS FOR INTENTIONAL WRONGDOING, RECONSTRUCTS FINANCIAL EVENTS AND TRANSACTIONS, GATHERS LEGALLY ADMISSIBLE EVIDENCE, AND OFTEN SUPPORTS LITIGATION OR CRIMINAL PROSECUTION, DEPENDING ON THE FINDING AND THE SCOPE THAT THEY ARE RETAINED FOR. A FORENSIC AUDIT IS NOT JUST ABOUT WHETHER THE ACCOUNTING RECORDS ADD UP, IT IS ABOUT DETERMINING WHAT HAPPENED, WHEN DID IT HAPPEN, HOW DID IT HAPPEN, WHO WAS INVOLVED? HOW AND WHY DID IT REMAIN UNDETECTED? WHAT IS THE FINANCIAL IMPACT OR FINANCIAL LOSS OF THAT, WHATEVER THAT WAS? AND WILL THE EVIDENCE THAT THE AUDITORS GATHERED THROUGHOUT THEIR EXAMINATION, HOLD UP IN COURT OR OTHER LEGAL PROCEEDINGS SO THEY HELP WITH THE END PRODUCT IN MIND THAT IF WE HAVE TO TAKE THIS TO LITIGATION OR FOR PROSECUTION OR FOR LEGAL PROCEEDINGS, DO WE HAVE EVIDENCE AND DOCUMENTATION TO HELP THE GOVERNMENTAL ENTITY? THE KEY CHARACTERISTICS OF A FORENSIC AUDIT INCLUDES. IT'S INVESTIGATIVE IN NATURE, SO IT MAY INCLUDE INTERVIEWS, DATA ANALYSIS, IT TRACES, MONEY FLOWS. IT LITERALLY FOLLOWS THE MONEY. IT'S PURPOSE DRIVEN. IT LOOKS FOR WRONGDOING. IT LOOKS FOR NOT JUST FOR ERRORS, BUT WAS THEN AN INTENTIONAL. WRONGDOING THAT OCCURRED. IT IS VERY MUCH EVIDENCE FOCUSED. IT'S NOT HEARSAY. PREVACID THIS OR ANDY SAID THAT THEY HAVE TO DOCUMENT WHAT EVIDENCE THEY GATHERED TO PROVE THAT WRONGDOING, AND IT'S PRESERVED FOR LEGAL USE. SO THE CITY MAY DECIDE OR THE COUNTY MAY DECIDE, OKAY, WE'RE GOING TO PURSUE PROSECUTION OR SOME KIND OF COLLECTION. AND FINALLY, IT'S THE PROCESS IS COURT READY. IN 
          [01:15:03]
OTHER WORDS, FINDINGS ARE WRITTEN SO THEY CAN BE USED IN LAWSUITS OR CRIMINAL CASES. 
          WHEN IS A FORENSIC AUDIT ORDERED IN A LOCAL GOVERNMENT? SO I WAS TRYING TO FIGURE OUT IN MY MIND IF IF SOMEBODY WAS TO ASK. WHO WOULD AND WHEN WOULD YOU CALL FOR A FORENSIC AUDIT? SO THIS TRIES THIS SLIDE TRIES TO ANSWER THAT QUESTION. A CITY OR COUNTY GOVERNMENT TYPICALLY ORDERS A FORENSIC AUDIT WHEN THERE ARE RED FLAGS, VERY SPECIFIC RED FLAGS OR CREDIBLE ALLEGATIONS. AND THESE ALLEGATIONS CAN COME FROM INTERNAL. IT CAN COME FROM EXTERNAL SOURCES. SOME EXAMPLES ARE ORDERED BY A COURT, ORDERED BY A STATE AGENCY OR ORDERED BY A FEDERAL AUTHORITY WHEN THEY NEED TO, OR THEY REQUIRE ACCESS TO GRANT FUNDS. THE USE OF GRANT FUNDS, THE APPLICATION OF TAX EXEMPT BOND PROCEEDS OR MONIES OR EMERGENCY FUNDS, HOW THAT ENTITY USED THOSE EMERGENCY FUNDS, WHETHER IT'S FROM FEMA OR WHETHER THOSE ARE ARPA FUNDS. SO IT MAY COME FROM THIRD PARTIES LIKE COURT, STATE AGENCY, FEDERAL AUTHORITY, OR IT COULD COME FROM INTERNALLY SUSPECTED FRAUD OR EMBEZZLEMENT. THERE MIGHT BE VERY GOOD EVIDENCE INTERNALLY THAT WE'RE MISSING FUNDS. OR THERE MAY BE ALLEGATIONS OF UNAUTHORIZED PAYMENTS. THERE MAY BE ALLEGATIONS OF PROCUREMENT FRAUD OR IRREGULARITIES RELATED TO PROCUREMENT PROCESS. THERE MAY BE ALLEGATIONS OF PAYROLL FRAUD OR GHOST EMPLOYEES. GHOST EMPLOYEES ARE NOT LIKE A REAL GHOST. GHOST EMPLOYEES ARE LITERALLY. YOU CREATE A EMPLOYEE ON RECORD THAT GOES THROUGH THE ENTIRE PAYMENT PROCESS AND THE EMPLOYEE IS, IS IS BENEFITING FROM THAT FRAUDULENT TRANSACTION. MAJOR FINANCIAL OR DUE TO MAJOR FINANCIAL IRREGULARITIES, LARGE UNEXPLAINED BUDGET OVERRUNS, REPEATED AUDIT FINDINGS THAT NEVER GET RESOLVED. THEY'RE RECURRING EVERY YEAR. SO THERE ARE A LOT OF RED FLAGS. THERE ARE A LOT OF INTERNAL REPORTING PROCESS. WE HAVE A HOTLINE TIPS LINE IN CITY OF KYLE THAT GOES TO HR, SORRY, TALENT AND CULTURE. SO ANY CITY EMPLOYEE, IF THEY FEEL LIKE THERE IS WRONGDOING HAPPENING, THEY CAN PICK UP THE PHONE AND CALL THEIR DIRECTOR, THEY CAN CALL THE HOTLINE, THEY CAN CALL THE CITY MANAGER. THERE IS NO RESTRICTION. THEY CAN COME TO COUNCIL, THEY CAN SEND YOU AN EMAIL AND YOU CAN PASS IT ON TO CITY MANAGER. SO THAT'S HOW SOME OF THE TIPS COME IN FROM CONTRACTORS, FROM EMPLOYEES, FROM TAXPAYERS. AND THERE ARE SOME VERY CLEAR SIGNS THAT YOU WILL COME ACROSS. I'LL GIVE YOU AN EXAMPLE OF A FINANCE DIRECTOR IN KENTUCKY, IN A TOWN KENTUCKY, SOMEWHERE IN KENTUCKY, SHE EMBEZZLED OVER $300 MILLION FROM THE CITY'S COFFERS OVER A 15 YEAR PERIOD, AND SHE WAS NEVER DISCOVERED. SHE WAS DISCOVERED WHEN THEY COULD NOT MEET PAYROLL. BUT THERE WERE LOTS OF SIGNS THAT ANYBODY COULD HAVE PICKED UP ON. SHE WAS BUYING RACEHORSES, SHE HAD RANCHES. SHE WAS DRIVING FANCY NEW CARS THAT A CITY EMPLOYEE WOULD NOT NORMALLY BE ABLE TO AFFORD. SO SHE WAS LIVING BEYOND HER MEANS. THOSE ARE RED FLAGS. EVEN IRS LOOKS FOR THOSE WHEN THEY DO YOUR AUDIT, YOUR INCOME TAX AUDIT. SO ANYWAY, THAT'S A TRUE EXAMPLE OF WHAT HAPPENED. THERE WAS ANOTHER CASE HERE IN SAN ANTONIO. SO IT HAPPENS. IT OCCURS. SOMETIMES WE JUST HAVE TO PAY ATTENTION. 
          LOOK FOR THOSE SIGNS AND RED FLAGS. THESE ARE SOME OTHER OCCASIONS WHEN FORENSIC AUDIT IS IS APPROPRIATE. CORRUPTION CONCERNS, KICKBACKS, BID RIGGING, CONFLICT OF INTEREST 
          [01:20:01]
OR OTHER IRREGULARITIES IN CONTRACTS, WHISTLEBLOWER COMPLAINTS. THESE ARE THE THE TIPS HOTLINE THAT I TALKED ABOUT. INTERNAL STAFF OR CONTRACTORS RAISING CONCERNS AND ANONYMOUS TIPS THAT APPEAR CREDIBLE WHEN FOLLOWED UP. SO THESE ARE SOME RED FLAGS THAT RESULTS IN A FORENSIC AUDIT. SO WHO TYPICALLY ORDERS AND CONDUCTS A FORENSIC AUDIT. 
          FORENSIC AUDITS ARE TYPICALLY ORDERED BY CITY COUNCIL, CITY MANAGER, STATE OR FEDERAL REGULATORY AGENCY, AND IT'S CONDUCTED BY INDEPENDENT FORENSIC ACCOUNTING FIRMS. THESE FIRMS SPECIALIZE IN FORENSIC AUDITS. THEY'RE NOT THE SAME FINANCIAL TYPE AUDITORS. THEY ARE VERY SPECIFICALLY TRAINED FOR THIS PURPOSE. SO MOST CPA FIRMS WILL HAVE TAX PRACTICE, AUDIT PRACTICE AND FORENSIC AUDIT AS WELL. SO IT'S CONDUCTED BY AN INDEPENDENT FORENSIC AUDIT ACCOUNTING FIRMS, GOVERNMENT AUDITORS. THESE ARE STATE AUDITORS. NEVER EVER SHOULD BE CONDUCTED BY INTERNAL STAFF. PERIOD. INDEPENDENCE IS CRITICAL WHEN YOU UNDERGO A FORENSIC AUDIT. DOES A FORENSIC AUDITOR HAVE SUBPOENA AUTHORITY? SO IF LET'S SAY THERE WAS AN ALLEGATION OF MONEY'S MISSING. YOU WOULD NEED ACCESS TO THIRD PARTY BANKING INFORMATION, RIGHT? I CANNOT JUST PICK UP THE PHONE AND CALL ANY STAFF MEMBER'S BANK AND SAY, I WANT TO SEE AMY'S BANK STATEMENT FOR THIS MONTH OR LAST MONTH. I DON'T HAVE THAT AUTHORITY, NOR WILL A FORENSIC AUDITOR HAVE THAT AUTHORITY. SO IF THE FORENSIC AUDIT IS ORDERED BY THE CITY COUNCIL OR THE CITY MANAGER, AND THE FORENSIC AUDIT IS CONDUCTED BY AN INDEPENDENT AUDIT FIRM RETAINED BY THE CITY, THEN THE FORENSIC AUDITOR TYPICALLY WOULD NOT HAVE INDEPENDENT SUBPOENA AUTHORITY UNLESS EXPLICITLY GRANTED IN THE CITY CHARTER. AND I DO NOT BELIEVE OUR CITY CHARTER PROVIDES THAT. SO IF WE WERE TO HIRE A FORENSIC AUDITOR, THAT FORENSIC AUDITOR OR AUDIT FIRM WOULD HAVE TO RELY ON VOLUNTARY COOPERATION TO ACCESS THIRD PARTY FINANCIAL RECORDS. WHAT DOES A FORENSIC AUDIT REPORT INCLUDE? SO AFTER THE PROCESS IS DONE, THE EXAMINATION IS COMPLETE AND IT IS NOT A SORRY, IT IS NOT A TWO MONTH, THREE MONTH PROCESS. DEPENDING ON THE SCOPE. IT IS VERY TIME CONSUMING PROCESS FOR A FORENSIC AUDIT TO BE COMPLETED DEPENDING ON THE SCOPE, BECAUSE REMEMBER THEY'RE LOOKING AT 100% OF THE TRANSACTIONS. THEY'RE FOLLOWING THE THE MONEY, EVERY LEAD THEY STUMBLE UPON, THEY WILL FOLLOW THROUGH TO THE END. AND THEY'RE ALSO GATHERING EVIDENCE AND DOCUMENTATION WHILE THEY'RE DOING THAT. SO A DETAILED EVIDENCE BASED AND FULLY DOCUMENTED REPORT IS PRODUCED AT THE END IDENTIFYING WHAT EXACTLY HAPPENED. WHEN DID IT HAPPEN? HOW DID IT HAPPEN? WHO WAS INVOLVED? WHY AND HOW DID IT REMAIN UNDETECTED? THAT'S A GOOD QUESTION TO TO BE ANSWERED IN THIS PROCESS. WHAT IS THE FINANCIAL IMPACT OF THAT LOSS AND WHETHER THE EVIDENCE CAN HOLD UP IN COURT? THESE REPORTS WILL ALSO INCLUDE RECOMMENDATIONS FOR CRIMINAL REFERRALS, CIVIL RECOVERY AND, OF COURSE, POLICY AND INTERNAL CONTROL SOLUTIONS AND IMPROVEMENTS. SO THEY'LL HAVE RECOMMENDATIONS FOR THAT, HOW TO AVOID IT IN THE FUTURE. SO ANY QUESTIONS ABOUT FORENSIC AUDIT. I KNOW I WENT THROUGH REAL QUICK AND THEN BROAD BRUSH AND COVERAGE OF FORENSIC AUDIT. ANY QUESTIONS. I DO HAVE A LITTLE BIT OF A QUESTION. AND THIS MIGHT BE DIFFERENT ANSWERS FOR EACH FORENSIC AND INDIVIDUAL FINANCIAL. DO DO THESE AUDITORS LOOK AND MATCH TO THE BANK OR DO THEY MATCH TO THE FUNDS LIKE THE FUNDS ACCOUNT, THEY WILL FOLLOW ALL THE WAY TO THE CITY'S BANK BOTH WAYS. SO A LOT OF TIMES SOME OF OUR TRANSACTIONS TRAVEL THROUGH MULTIPLE BANKS OR BANK ACCOUNTS. 
          [01:25:01]
THEY WILL FOLLOW THAT MONEY THROUGH OUR DEPOSITORY BANK. IF THE MONEY CAME FROM THE INVESTMENT POOL, THEY'LL START THEIR FOLLOW THROUGH. SO MULTIPLE CITY AUTHORIZED BANK ACCOUNTS. NOW, THEY WON'T BE ABLE TO GO TO OUR CONTRACTOR UNLESS THAT CONTRACTOR OR A VENDOR RELEASES VOLUNTARILY THAT INFORMATION TO THE FORENSIC AUDITOR. OKAY. SO WHAT WHAT ABOUT THE INDIVIDUAL FINANCE AUDIT THAT WE DO EVERY YEAR? DOES THAT MATCH TO THE BANK ACCOUNT, OR DOES THAT MATCH TO THE FUND ACCOUNT, TO THE BANK ACCOUNT, THE BANK ACCOUNT? OKAY. THANK YOU. YEAH, YEAH. BECAUSE THE FINANCIAL STATEMENTS CAN BE COOKED UP. 
          RIGHT. IF THEY DON'T FOLLOW THAT ALL THE WAY TO THE BANK, THEY'RE UNABLE TO VERIFY AND VALIDATE. OKAY. THANK YOU, COUNCILMEMBER ZAPATA. JUST TO MAKE SURE THAT I'M UNDERSTANDING THIS CORRECTLY, A FORENSIC AUDIT IS LOOKING FOR GROUNDS FOR LIKE ILLEGAL ACTIONS. CORRECT? IT WOULDN'T NECESSARILY BE, FOR EXAMPLE, IF WE HAD LIKE AN INTERNAL CITY POLICY OR PROCESS. AND LET'S JUST SAY THAT WASN'T FOLLOWED. THE FORENSIC AUDITOR ISN'T GOING TO COME BACK WITH CRIMINAL RECOMMENDATIONS BASED ON THAT. CORRECT. THAT'S NOT WHAT THEY'RE LOOKING FOR. NOT IF IT'S WE'RE LOOKING AT POLICY COMPLIANCE, NOT THE FORENSIC AUDITOR. AND HOPEFULLY WE DON'T OBTAIN A FORENSIC AUDITOR FOR THAT PURPOSE. FORENSIC AUDITOR IS RETAINED WHEN WE HAVE A SCOPE DEFINED. WE WE HAVE GOOD INFORMATION, SOLID INFORMATION THAT WE CAN RELY ON, THAT WE HAVE SOME WRONGDOING IN INVESTMENTS, OR WE HAVE MONEY MISSING IN OUR BANK ACCOUNT, OR THERE'S NEPOTISM, OR WE HAVE GHOST EMPLOYEES IN OUR PAYROLL SYSTEM. YOU HAVE TO DEFINE THE SCOPE BEFORE RETAINING THE FORENSIC AUDIT. OKAY. I THINK WHAT I'M TRYING TO CLARIFY IS THE ENTIRE GOAL OF IT IS TO FIND CRIMINAL WRONGDOING. 
          CORRECT? IF THEY'RE LOOKING FOR THINGS THAT WOULD HOLD UP IN COURT. YEAH. AND SIMPLY IT DOESN'T HAVE TO BE CRIMINAL WRONGDOING. OKAY. SO IT WOULDN'T CAN YOU EXPLAIN THAT TO ME A LITTLE BIT MORE THEN? SO THERE COULD BE INTENTIONAL FRAUD ON THE FINANCIAL SIDE WITHOUT ME BENEFITING FROM IT, RIGHT? I MADE A HUGE INVESTMENT, DIDN'T FOLLOW THE STATE LAW THAT I'M REQUIRED TO FOLLOW. AND I BET THE TAXPAYER'S MONEY ON SOME RISKY INVESTMENT. AND I LOST MY SHIRT ON IT. I'M TRYING TO COVER IT FROM CITY COUNCIL AND CITY MANAGER. RIGHT. BUT I PERSONALLY DID NOT BENEFIT. OKAY. SO WRONGDOING BEING THAT THEY'RE LOOKING FOR SOMETHING THAT I'M JUST TRYING TO CLARIFY FOR INDIVIDUALS THAT THIS IS BASED ON LAW, NOT NECESSARILY BECAUSE I WANT TO SAY THAT THERE'S A DIFFERENCE BETWEEN INTERNAL CITY PROCESSES AND POLICIES AND ACTUAL STATE LAW, WHICH THEN PROVIDES THAT THAT ENFORCEMENT MECHANISM THAT WE WOULD NEED TO FOLLOW UP. WITH THE FORENSIC AUDITOR GOING IN, WE WOULD NOT KNOW IF THEY BROKE A LAW OR NOT. THEY WE WOULD HAVE TO GO THROUGH THE PROCESS TO DETERMINE WHAT EXACTLY HAPPENED. THERE MIGHT BE POLICY NONCOMPLIANCE, THERE MIGHT BE STATE LAW NONCOMPLIANCE, OR MAYBE 1 OR 2 OR THE OTHER. SO IT ALL DEPENDS ON THE SCOPE AND WHAT THEY FIND. OKAY. I'M NOT SURE IF I ANSWERED YOUR QUESTION. NO, I THINK SO. THANK YOU. ANY OTHER QUESTIONS? ALL RIGHT. THE FLOOR IS YOURS AGAIN. OKAY. SO THIS THIRD SECTION IS WE'RE GOING TO COVER AS PART OF YOUR DIRECTIVE TO THE CITY MANAGER. WE'LL I'LL GIVE YOU AN OVERVIEW OF THE CITY'S RISK ASSESSMENT AND MITIGATION PROGRAM. AND THEN WE HAVE THE CITY'S CONSULTANTS FROM WEAVER AND TIDWELL. THEY WILL WALK YOU THROUGH THE ENTIRE PROCESS OF WHAT THEY DID IN PHASE ONE, WHAT THEY'RE CURRENTLY DOING NOW AS PART OF PHASE TWO. SO THAT WILL BE MORE DETAILED. SO I'LL JUST VERY BROAD BRUSH, GIVE YOU AN OVERVIEW WHERE WE STARTED AND WHY WE STARTED THIS PROCESS. SO WHY DO CITY GOVERNMENTS PERFORM A RISK ASSESSMENT AND MITIGATION AUDITS? MOST CITIES, LARGER CITIES HAVE THEIR OWN INTERNAL AUDIT DEPARTMENT. WE BEING A SMALL CITY, WE HAVEN'T QUITE BUILT UP OUR INTERNAL AUDIT FUNCTION THOROUGHLY. SO WE RELY ON THIRD PARTY AUDITORS TO HELP US IN THIS AREA. INSTEAD OF HIRING STAFF FULL TIME, WE HAVE 
          [01:30:02]
RETAINED WEAVER AND TIDWELL TO HELP US IN THIS AREA. SO CITY GOVERNMENTS PERFORM RISK ASSESSMENT AND MITIGATION AUDITS TO IDENTIFY HIGH RISK FUNCTIONS AND ACTIVITIES IN THEIR OPERATIONS, SO IT DOESN'T HAVE TO BE STRICTLY FINANCIAL OPERATIONS. IT COULD BE IN WATER UTILITY, IT COULD BE IN PARKS, IT COULD BE IN FINANCE, IT COULD BE IN CITY ATTORNEY'S OFFICE, CITY SECRETARY'S OFFICE. SO WE TRY TO IDENTIFY HIGH RISK FUNCTIONS AND ACTIVITIES THROUGHOUT THE CITY'S OPERATIONS. WE TRY TO IMPLEMENT PREVENTIVE CONTROL MEASURES TO REDUCE OR MITIGATE THOSE RISKS. BECAUSE EVERY FUNCTION, EVERY ACTIVITY HAS AN INHERENT RISK, GOOD OR BAD. IT JUST COMES WITH THE TERRITORY. AND IF WE DON'T HAVE A GOOD MITIGATION PROGRAM, THE HIGH RISK FUNCTIONS OR ACTIVITIES MAY BECOME A MAJOR PROBLEM DOWN THE ROAD. SO BASICALLY, IN A NUTSHELL, THIS IS WHY MOST CITY GOVERNMENTS HAVE RISK ASSESSMENT AND MITIGATION PROGRAMS IN PLACE, AND LARGER CITIES DO IT WITH THE BENEFIT OF HAVING AN INTERNAL AUDIT DEPARTMENT. SMALLER CITIES DO WHAT WE ARE DOING. WHAT ARE SOME KEY REASONS FOR CONDUCTING A RISK ASSESSMENT AND MITIGATION AUDIT? KEY REASONS FOR CONDUCTING SUCH A RISK ASSESSMENT IS TO SAFEGUARD PUBLIC FUNDS, ENSURE COMPLIANCE WITH LAWS, REGULATIONS AND POLICIES. COUNCIL MEMBER, THIS IS WHAT YOU WERE REFERRING TO, I THINK EARLIER TO MAKE SURE THAT WE ARE ENSURING COMPLIANCE WITH LAWS, REGULATIONS AND POLICIES, WE. THIS IS ALSO DONE TO STRENGTHEN OUR INTERNAL CONTROLS, BOTH FINANCIAL AND ADMINISTRATIVE CONTROLS, PREVENT OPERATIONAL DISRUPTIONS, AND PROTECT PUBLIC TRUST IN OUR GOVERNANCE AND THE FINANCIAL RESOURCES OR RESOURCES IN GENERAL ENTRUSTED TO US BY THE TAXPAYERS. SO THAT AS A BACKDROP. AT THE DIRECTION OF THE CITY MANAGER, THE CITY'S FINANCIAL SERVICES DEPARTMENT DEVELOPED A REQUEST FOR PROPOSAL TO SOLICIT PROPOSALS FROM QUALIFIED FIRMS TO CONDUCT A RISK BASED ASSESSMENT AND ANALYSIS TO IDENTIFY, ANALYZE, ASSESS THE CITY'S EXPOSURE TO INHERENT RISKS IN ITS KEY OPERATIONAL AND BUSINESS PROCESSES. SO NOT JUST IN FINANCE THROUGHOUT CITYWIDE, AND PROVIDE AS PART OF THIS SCOPE AND AT THE END, TO PROVIDE RECOMMENDATIONS FOR MITIGATION STRATEGIES AND NEXT STEPS. SO THE PART TWO OF THE SCOPE WAS TO GIVE US A ROADMAP FOR OUR INTERNAL AUDIT PROGRAM, WHAT WE NEED TO FOCUS ON IN THE NEXT 3 TO 5 YEARS. SO ON NOVEMBER 26TH, 2024, THE CITY ISSUED THE RFP REQUEST FOR PROPOSAL. ON FEBRUARY 4TH, 2025, THE CITY COUNCIL APPROVED THE SELECTION AND CONTRACT AWARD TO WEAVER AND TIDWELL LLP TO CONDUCT THE RISK BASED ASSESSMENT AND ANALYSIS. SO WE STARTED THE PROCESS IN FEBRUARY EARLY FEBRUARY 2025. SO WE DIVIDED IT UP INTO PHASES BECAUSE YOU CAN'T EAT THIS ELEPHANT ALL IN ONE TIME. SO YOU HAVE TO DO IT IN STEPS AND PHASES. SO PHASE ONE, WHEN WE FIRST RETAINED WEAVER AND TIDWELL, THEIR SCOPE OF WORK OF THE RISK ASSESSMENT PROGRAM WAS TO ANALYZE ON A COMPREHENSIVE ASSESSMENT OF THE CITY'S MAJOR FUNCTIONS USING PROBABILITY AND IMPACT. SO WHAT IS THE LIKELIHOOD OF THIS BAD THING TO OCCUR, AND WHAT IS THE FINANCIAL IMPACT OF THAT BAD THING IF IT DID OCCUR? SO BASED ON THOSE TWO CRITERIA, THEY HELPED US IDENTIFY INHERENT RISKS IN THE MAJOR FUNCTIONS, PROCESSES AND ACTIVITIES CITYWIDE. NO CITY DEPARTMENT WAS SPARED OR LEFT UNASSESSED. EVERY FUNCTION WAS LOOKED AT. MAJOR FUNCTIONS IN EVERY CITY DEPARTMENT. THEY HELPED US ANALYZE AND RANK RISK RATING RESULTS. AFTER THIS ASSESSMENT WAS COMPLETED, AND THEN THEY DEVELOPED A RISK LEVEL BASED RECOMMENDATIONS FOR AN INTERNAL 
          [01:35:01]
AUDIT AND ADVISORY ENGAGEMENT. IF WE WERE TO GO OUTSIDE THE CITY AND HIRE A FIRM TO DO. 
          THEY GAVE US A ROADMAP WHAT NEEDED TO BE DONE IN PRIORITY ORDER, WHICH AREAS TO LOOK AT BASED ON THE PROBABILITY AND IMPACT ANALYSIS. SO PHASE ONE OF THE RISK ASSESSMENT ANALYSIS WAS SUCCESSFULLY COMPLETED BY WEAVER AND TIDWELL. AND ON AUGUST 19TH, 2025, THE WEAVER TEAM PRESENTED A REPORT TO THE CITY COUNCIL ON THE RESULTS OF THE RISK ASSESSMENT ANALYSIS PHASE ONE AND THE RECOMMENDATIONS TO CITY COUNCIL. SO THAT HAPPENED IN AUGUST 19TH OF 2025. SO WHEN YOU LOOK AT THE REPORT THAT THEY PRESENTED TO COUNCIL, THEY MADE RECOMMENDATIONS FOR AN INTERNAL AUDIT PLAN REVIEW PLAN THAT COVERED FISCAL YEARS. 26, 2728 AND BEYOND. AND MIND YOU, THESE WERE ALL BASED ON RISK LEVELS AND IMPACT. SO THEY IDENTIFIED 20 SIGNIFICANT PROCESSES AND ACTIVITIES CITYWIDE. THAT IS CRITICAL TO BE EXAMINED AS PART OF THE INTERNAL AUDIT OR RISK ASSESSMENT MITIGATION PROGRAM. WHETHER WE DID IT WITH INTERNAL AUDIT STAFF, THAT WE WOULD HAVE TO GO HIRE 5 OR 7 OF THEM, OR WE RETAIN EXPERT AUDITORS THAT DO THIS WORK TYPE OF WORK. PROMPTLY AND QUICKLY, AND PROBABLY MORE COST EFFECTIVELY. 
          SO THERE ARE 20 SIGNIFICANT PROCESSES. IS THIS IS HOW IT WAS BROKEN DOWN FOR THE CURRENT FISCAL YEAR 2526 THAT WE'RE IN THIS YEAR. THEY IDENTIFIED THREE MAJOR AREAS AND RECOMMENDED TO CITY MANAGER AND CITY MANAGEMENT TEAM AND TO COUNCIL THAT YOU OUGHT TO LOOK AT THESE THREE FUNCTIONS. THEY ARE CRITICAL. WE EXAMINE THEM, WE RANKED THEM. AND BASED ON OUR RANKING, THEY COME UP TO THE TOP. SO AND THEN THEY GO DOWN THE LIST AND THEY GAVE US A ROADMAP. WHAT SHOULD HAPPEN IN YEAR NUMBER TWO, WHAT SHOULD HAPPEN IN YEAR NUMBER THREE, AND SO ON AND SO FORTH. SO FOR THIS CURRENT YEAR THAT WE'RE IN, THEY IDENTIFIED THE THREE AREAS THAT THEY IDENTIFIED FOR US TO LOOK AT WAS EVALUATION OF FEE DEVELOPMENT AND REVIEW PROCESSES. HOW DOES THE CITY GO ABOUT DEVELOPING FEE SETTING FEES. AND WHAT IS THE REVIEW PROCESS FOR THAT? AND THEY HAVE A LONG LIST OF PROCESSES AND PROCEDURES. I WON'T GO THROUGH THAT. WHEN I TURN IT OVER TO THEM, THEY THEY WANT TO COVER. THEY WOULD LIKE IF THEY WOULD LIKE TO, THEY CAN COVER IT. THE SECOND AREA WAS THE EVALUATION OF CAPITAL PROJECT DELIVERY PROCESSES. THIS IS OUR CIP PROGRAM. SINCE IT'S SUCH A LARGE PROGRAM WITH SO MANY DIFFERENT MOVING PARTS AND TYPES OF PROJECTS, THAT REQUIRES DIFFERENT TYPES OF EXPERTS. SO THEY THEY IDENTIFIED THAT AS ONE OF THE SECOND AREAS TO BE EXAMINED IN THIS, IN THIS FISCAL YEAR. AND THE THIRD AREA, ABOUT 60% OF OUR TOTAL OPERATING EXPENSES IS PAYROLL PERSONNEL COSTS. SO IT IS HIGH UP IN TERMS OF RISK. SO PAYROLL PROCESS WAS ALSO IDENTIFIED BY THEM THAT THE CITY OUGHT TO LOOK AT CLOSELY WHAT IMPROVEMENTS CAN BE MADE THERE, WHAT CONTROLS CAN BE STRENGTHENED. SO THESE ARE THE THREE AREAS THAT THEY IDENTIFIED FOR THIS FISCAL YEAR. SO WITH THAT I'M GOING TO TURN IT OVER TO BRANDON AND HOLLY UP THERE WITH. WEAVER AND TIDWELL. THEY'RE ARE EXPERTS. THEY'RE HELPING US ON THE RISK ASSESSMENT ANALYSIS AND INTERNAL AUDIT ENGAGEMENT. SO WITH THAT, HERE'S BRANDON. 
          BRANDON IS ALL YOURS. THANK YOU PEREZ. SO YOUR YOUR PRESENTATION SHOULD COME UP NEXT. THANK YOU. GOOD EVENING, MADAM MAYOR. COUNCIL, IT'S A PLEASURE TO COME AND PRESENT TO YOU ALL TODAY ABOUT THE WORK THAT OUR TEAM DID WITH THE CITY AND COLLABORATION TO TALK ABOUT TWO THINGS. ONE IS, OF COURSE, PEREZ TALKED ABOUT THE RISK ASSESSMENT PROCESS, WHICH WE PREVIOUSLY, OF COURSE, REPORTED ON IN AUGUST. I KNOW MANY OF YOU ARE NEW AND SO HAPPY TO WALK THROUGH THAT PROCESS. THERE'S ALSO THE FULL REPORT, AND I'M SURE IF THERE'S ANY QUESTIONS ON THAT, PLEASE LET US KNOW. AND SECOND IS THE PAYROLL AUDIT, WHICH IS AN ONGOING INTERNAL AUDIT. IT'S YOUR FIRST REAL INTERNAL AUDIT AND IT'S GOING REALLY WELL AND 
          [01:40:03]
COLLABORATING WITH THE KEY STAKEHOLDERS AT THE CITY. AND WE'RE GOING TO BE PROVIDING YOU AN OVERVIEW OF WHERE WE ARE TODAY ON THAT. SO JUST A QUICK INTRODUCTION OF PEREZ MENTIONED US. SO AGAIN, BRANDON TANIS, I SERVE THE PARTNER OVER THE ENGAGEMENT AND SERVE AS THE INTERNAL AUDITOR FOR THE CITY. I LEAD OUR PUBLIC SECTOR PRACTICE AND FOCUS ON LOCAL GOVERNMENT. FOR WEAVER. AND JOINED BY MY COLLEAGUE IS HOLLY HART, WHO SERVES AS A DIRECTOR AND IS REALLY MY RIGHT HAND AND WORKS WITH ALL OF OUR PUBLIC SECTOR LOCAL GOVERNMENT CLIENTS AS WELL. AND WE HAVE A LOT OF EXPERIENCE, NOT JUST AT THE FIRM, BUT ALSO EMBEDDED WITHIN ORGANIZATIONS AND A PREVIOUS LIFE WORKING IN INTERNAL AUDIT SHOPS FOR GOVERNMENT ENTITIES. 
          SO HAVE A LOT OF EXPERIENCE IN WORKING WITH SIMILAR ENTITIES AND SO FORTH. AND SO I'M GOING TO BRIEFLY TALK ABOUT NO, PEREZ ALREADY MENTIONED THE RISK ASSESSMENT PROCESS. I WANT TO GIVE YOU REALLY A HIGH LEVEL. ONE OF THE THINGS THAT WE'D LIKE TO TALK ABOUT IS OUR RISK ASSESSMENT PROCESS REALLY IS A COLLABORATIVE PROCESS WITH THE CITY. THIS IS NOT WEAVER COMING IN TO SAY THESE ARE YOUR RISKS AS A CITY. WE DON'T KNOW THAT. AND THAT WOULD BE PRETTY ARROGANT FOR US TO COME IN AND TELL YOU THAT. SO IT IS A COLLABORATIVE DISCUSSION AND ACTUALLY FACILITATION TO DETERMINE WHAT THOSE RISKS ARE. AND SO WE LOOK AT PROCESS LEVELS. SO I KNOW PEREZ TALKED ABOUT FINANCIAL AUDIT, WHICH REALLY FOCUSES ON FINANCIAL TRANSACTIONS, FINANCIAL STATEMENTS, AN INTERNAL AUDIT. SOMETIMES PEOPLE THINK THE SAME THING. WE'RE JUST INTERNALLY LOOKING AT IT. WE LOOK AT ALL OPERATIONS. WE LOOK AT FINANCIAL OPERATIONS, ADMINISTRATIVE OPERATIONS. AND YOU KNOW, YOUR TYPICAL OTHER CITY SERVICES, YOU KNOW, FROM UTILITY BILLING, PUBLIC WORKS, POLICE, FIRE, THINGS LIKE THAT. 
          AND WE LOOK AT ALL DIFFERENT AREAS FROM MANY DIFFERENT CITIES ACROSS NOT JUST THE STATE OF TEXAS, BUT OUTSIDE AS WELL. AND SO WHEN WE LOOK AT THIS, WE SAY, LET'S LOOK AT PROCESS LEVEL RISK ASSESSMENT TO REALLY DO A COMPREHENSIVE REVIEW OF ALL THE FUNCTIONS THAT YOU DO HERE AT THE CITY. AND WE TALKED ABOUT PROBABILITY AND IMPACT. AND ALWAYS LOOK AT THINGS WITH INHERENT RISK. A LOT OF TIMES WHEN WE HAVE A RISK ASSESSMENT, YOU'LL HEAR PEOPLE SAY, WELL, THAT'S NOT RISKY BECAUSE WE DO X, Y, Z. AND IT'S LIKE, WELL, WHY DO WE DO THOSE THINGS RIGHT? WE DO THOSE THINGS BECAUSE THEY'RE INHERENTLY RISKY. AND WHAT'S THE PROBABILITY OF THAT RISK IMPACT AND THE IMPACT THAT IT WOULD HAVE IF SOMETHING, OF COURSE, BAD HAPPENED? AND WHAT THAT HELPS IS REALLY IDENTIFY IS GET TO THE EVENTUAL WHAT SHOULD BE OUR AUDIT PLAN? WHAT ARE THE THINGS THAT WE NEED SOME ADDITIONAL ASSURANCES ON BY EVALUATING WHETHER YOU'RE DOING THAT INTERNALLY, WHETHER YOU HAVE THIRD PARTIES SUCH AS OURSELVES, COME AND LOOK AT THAT, BUT REALLY KIND OF GIVES YOU THAT ROADMAP OF WHERE DO WE NEED TO FOCUS? AND IT'S REALLY IMPORTANT FOR CITIES LIKE KYLE THAT ARE CONTINUING TO GROW AND DEVELOP. AND ARE WE SCALING OUR OPERATIONS TO OUR GROWTH. AND SO WITH THAT, WE LOOK AT DOING A RISK ASSESSMENT. AND AGAIN, IT'S NOT JUST FINANCIAL BASED, WHICH I THINK IS REALLY IMPORTANT, IS REALLY LOOKING AT ALL THE PROCESSES AND SUBPROCESSES MAJORITY OF THOSE, NOT JUST SERVE INTERNALLY BUT ALSO SERVE YOUR CITIZENS. SO IT'S IMPORTANT TO SAY, HOW ARE WE OPERATING? YOU SAW THE AUDIT PLAN QUICKLY THAT PEREZ TALKED ABOUT. THOSE HAVE IMPACTS TO YOUR CITIZENS AND THE CONSTITUENTS THAT EVEN SOME OF THEM COMING TONIGHT WOULD BE VERY INTERESTED IN, IN HOW WE'RE OPERATING. AND SO WITH THAT PROCESS, WE DO IT REALLY IN FOUR PHASES. AGAIN, THE PLANNING PHASE IS REALLY UNDERSTANDING COMING IN AND MEETING WITH NOT JUST YOUR CITY MANAGER, RICK KEY STAKEHOLDERS ON HOW ARE YOU STRUCTURED. YOU KNOW, WHAT ARE ALSO THE STRATEGIC OBJECTIVES? WHAT ARE THE THINGS THAT WE'RE DEALING WITH? EVEN THOUGH TODAY WHEN I CALL RISK ASSESSMENT, WE TAKE A SNAPSHOT OF WHAT IT IS TODAY. 
          WE HAVE TO ALSO CONSIDER WHERE WE GOING AS A CITY. WHAT ARE THE THINGS THAT WE'RE SEEING IN SUCH A RAPID GROWING CITY THAT ARE GOING TO IMPACT US? AND SO IDENTIFYING WHAT THOSE THINGS ARE. AND THEN HAVING A SMALL GROUP, WE CALL IT A RISK ASSESSMENT TEAM THAT WE WORK WITH TO REALLY HELP IDENTIFY WHAT ARE ALL THE PROCESSES AND FUNCTIONS THAT WE DO AT THE CITY. AND THEN FROM THAT, WE KIND OF WORK WITH THEM TO IDENTIFY WHAT ARE THE RISKS THAT SHOULD BE INCLUDED. THAT'S ALL THE DIFFERENT PROCESSES THAT ALSO LOOKS AT ALL THE RISK CATEGORIES AND EVENTS. SO WHEN WE TALK ABOUT RISK CATEGORIES, IT'D BE LIKE, OKAY, WHAT IS WHAT IS KEY TO US? ONE OF THOSE IS LIKE REPUTATIONAL RISK. WHEN WE MAKE A DECISION, DO WE THINK ABOUT WHAT OUR REPUTATION IS OR OUR IMPACT TO OUR OPERATIONS OR OUR HUMAN SIDE OF IT, OUR PEOPLE THAT ARE IMPORTANT OR THE FINANCIAL OR IT IMPACTS THAT WE HAVE. SO WE THINK ABOUT THOSE RISK CATEGORIES AND DEVELOP WHAT WE CALL A RISK PROFILE BASED ON, HERE'S ALL THE THINGS THAT WE'RE GOING TO EVALUATE AND HOW WE'RE GOING TO THE CRITERIA WE'RE EVALUATING IT AGAINST. WE ALWAYS EVALUATE ON A 1 TO 4 SCALE. AND THAT'S SO WE DON'T HAVE ANYBODY SITTING IN THE MIDDLE. SO WE DON'T WE DON'T WANT TO DO ONE THROUGH FIVE WITH A LOT OF THREES. WE REALLY WANT TO KNOW ARE WE A LOWER RISK OR HIGHER RISK AREA. SO WE USE A ONE THROUGH FOUR SCALE. AND WE WORK WITH THAT TEAM TO IDENTIFY WHO ARE ALL THE KEY STAKEHOLDERS ACROSS THE CITY THAT NEED TO ATTEND. AND SO A LOT OF TIMES WE HAVE ANYWHERE FROM 12 TO 14 PEOPLE THAT ATTEND WHAT WE CALL A RISK ASSESSMENT FORUM. AND THAT'S REALLY A COLLABORATIVE, FACILITATED DISCUSSION IN A LARGE ROOM WHERE WE START TALKING ABOUT PROCESSES. AND WHAT DO YOU THINK THE RISKS ARE? ARE THEY HERE? AND THAT'S ALSO A GREAT TIME TO HAVE EVERYONE SITTING AROUND THE ROOM TALKING ABOUT, HEY, THESE ARE THE THINGS THAT ARE HAPPENING TODAY AT THE CITY OR THESE ARE THE THINGS THAT WE'RE ADDRESSING TO REALLY UNDERSTAND, NOT JUST, HEY, I THINK THIS IS A THREE YEAR, THIS IS A TWO, BUT REALLY UNDERSTANDING THE INS AND OUTS 
          [01:45:03]
OF THE CITY AND WHERE WE THINK THE RISKS ARE. YOU GET A LOT OF INFORMATION AND A LOT OF LEARNING THAT WAY TO SAY, OKAY, WHERE DO WE THINK WE NEED IMPROVEMENTS OR WHERE DO WE THINK THINGS ARE GOING REALLY WELL? AND WE CAN LEARN FROM THAT, WHETHER IN HOW WE OPERATE, HOW WE ARE STRUCTURED AND SO FORTH. AND SO FROM THERE, AND HAVING THAT FACILITATED SESSION, WE TAKE ALL THOSE RESULTS, AGGREGATE THEM, AND WE LOOK AT REALLY WHAT ARE HOW DO THOSE RISKS LIE? SO WE SORT THOSE IN, AGGREGATE THOSE RISKS, LOOK AT THE SCORES, WE LOOK FOR REASONABLENESS. AND THERE'S A LOT OF BACK AND FORTH ALSO WITH THAT RISK ASSESSMENT TEAM TO SAY IS THERE ANYTHING THAT STANDS OUT? IS THERE ANYTHING THAT WE THINK NEEDS TO BE ADJUSTED BASED ON AFTER WE LEFT THAT SESSION AND WE COME BACK AND PRESENT THE RESULTS WITH THAT, AND THOSE RESULTS COME OUT AND A LOT OF DIFFERENT WAYS. WE LIKE TO USE CHARTS AND GRAPHS AND THINGS LIKE THAT. AND SO WHAT FROM THAT PROCESS LEVEL RISK ASSESSMENT, YOU'LL SEE THERE WAS 43 DIFFERENT AREAS THAT WE EVALUATED WORKING IN A FACILITATED SESSION. AND THAT'S YOU SEE EVERYTHING ON HERE, OPERATIONS AND FINANCE AND ADMINISTRATION RELATED. SO IT'S NOT JUST ONE AREA. IT'S ALL OVER THE CITY. AND YOU'LL SEE THERE'S KIND OF INTO THIRDS AND YOU'LL HAVE YOUR HIGH RISK, WHICH ARE RED MODERATE THAT ARE KIND OF THE YELLOWISH AND GREEN, OF COURSE, THE LOW RISK. AND SO YOU SEE THAT THIS IS A KIND OF A NATURAL BREAK IN HOW RISK ARE ALIGNED THROUGHOUT THE CITY. AND REALLY WHAT THIS TELLS YOU IS WHERE ARE OUR PRIORITIES AND EVALUATING RISK FOR THE CITY. WE ALWAYS SAY FOCUS ON THE HIGH RISK FIRST. THAT'S KIND OF THE AREAS THAT WE KNOW HAVE THE BIGGEST IMPACT ACROSS THE CITY TO OUR CITIZENS AND SO FORTH. 
          SO LET'S FOCUS ON THOSE AREAS. AND SO YOU'LL SEE THE HIGHEST RATING WAS 3.6. THIS COULD GO ALL THE WAY TO FOUR IN SOME INSTANCES. WITH THE LOWEST IS A 1.6. YOU'LL SEE SOME OF THE CITY WIDE AT THE BOTTOM THERE, SOME OF OUR 311 AND THINGS LIKE THAT. SOME OF THAT HAD TO DO WITH MATURITY OF PROCESSES OR THEM BEING NEWLY ONLINE. AND YOU KNOW, WE BELIEVE THOSE ARE WORKING WELL THROUGH KIND OF THOSE STAKEHOLDER MEETINGS. AND SO THIS IS HOW THIS KIND OF LAYS OUT. AND THEN WE PUT IT IN A HEAT MAP AND REALLY KIND OF GIVES YOU THAT VISUAL. AND YOU CAN SEE SOME OF THE NATURAL BREAKS THAT HAPPEN WITHIN THOSE PROCESS AREAS. AND IT'S REALLY KIND OF MORE OF A VISUAL, BUT HELPS LOOK AT THAT RISK PROFILE AND SAY, WHERE ARE WE AT ON RISK? HOW DO THESE ALIGN? AND FROM THERE, WE CAME UP WITH WHAT PEREZ MENTIONED, THE ROADMAP. SO WHEN YOU THINK ABOUT ALL THESE AREAS, WHAT SHOULD BE OUR PRIORITY, WHAT SHOULD BE OUR PRIORITY TO AUDIT AND TO LOOK AT? AND YOU'LL NOTICE THERE WAS A TREND OF WHY WE WOULD RECOMMEND THREE AUDITS PER YEAR, THREE AUDITS, BECAUSE REALLY, IN A SIZE, ESPECIALLY THE SIZE OF KYLE, YOU WANT TO HAVE TIME TO ABSORB CHANGE. YOU DO TOO MANY AUDITS. WE CAN'T REALLY DEDICATE RESOURCES. IT TAKES PEOPLE AWAY FROM THEIR DAY TO DAY JOBS, AND WE HAVE TO HAVE TIME TO REALLY ABSORB THE CHANGE, IMPLEMENT PROCEDURES OR PROCESSES TO IMPLEMENT THAT. SO THAT'S WHEN YOU REALLY SAY, WHY ARE WE DOING THREE? WHY NOT FOUR? WHY NOT ONE? AND SOME OF THAT CAN BE IF IT'S A LARGE AUDIT, IT'S GOING TO TAKE A LOT OF PEOPLE TIME. MAYBE THAT IS SOMETHING THAT WE NEED TO LOOK AT. BUT FOR THE MOST PART, RECOMMENDING AROUND THREE TO ADDRESS THESE HIGH RISK AREAS, BECAUSE WHAT YOU WANT TO DO IS ADDRESS ALL THESE HIGH RISK AREAS, REALLY WITHIN THE FIRST 3 TO 5 YEARS, YOU WOULD TRY TO. BUT I WILL TELL YOU, RISK IS FLUID AND IT CHANGES. AND SO ALSO EVERY YEAR YOU MUST ASSESS THESE TO SAY, IS THERE CHANGES IN THESE AREAS THAT NEED TO BE ADJUSTED? I HAVE A GREAT STORY ONE TIME WHERE WE WERE WORKING WITH A CLIENT AND THEY CONSTRUCTION AND CONSTRUCTION MANAGEMENT WAS VERY LOW RISK, AND THEN THEY HAD A LOT OF BONDS AND THEY STARTED BUILDING A LOT. AND THEN NEXT THING YOU KNOW, CONSTRUCTION MANAGEMENT BECAME VERY HIGH ABOUT A YEAR LATER. AND SO IT'S SOMETHING WHERE INITIALLY IT MAY BE LOW RISK, BUT IT HAS TO BE ADJUSTED LATER TO REFLECT THE CURRENT STATE. AGAIN, IT'S A SNAPSHOT IN TIME AND THIS WON'T PRESENT IN AUGUST. AND SOME OF THESE RISKS MAY HAVE CHANGED SLIGHTLY. SOME OF THEM MAY BE EXACTLY WHERE THEY NEED TO BE, BUT IT'S SOMETHING THAT MANAGEMENT NEEDS TO CONSTANTLY LOOK AT AND EVALUATE. WE HELP FACILITATE THAT MANY TIMES WITH CLIENTS TO KIND OF SAY, IS THIS WHERE DO YOU THINK THESE ARE? OR WHERE THERE NEEDS TO BE PRIORITY SHIFTS? AND JUST BECAUSE IT'S LISTED IN A CERTAIN ORDER DOESN'T MEAN THAT IT HAS TO BE THE ORDER THAT IT GETS AUDITED. IT COULD BE LIKE, HEY, WE KNOW WE'RE HAVING ISSUES HERE, OR MAYBE THERE'S A NEW REGULATION THAT CAME DOWN FROM THE STATE, OR WE KNOW THIS IS THE BIGGEST IMPACT HAPPENING. OUR CITIZENS. MAYBE WE SHOULD LOOK AT THAT FIRST. AND THAT IS TOTALLY UP TO CITY MANAGEMENT AND OF COURSE COUNCIL TO DETERMINE IF THAT'S SOMETHING THEY WANT TO LOOK AT. AND SO IN THAT RECOMMENDED AUDIT PLAN, YOU'LL SEE THE FIRST THREE. AND PEREZ TALKED ABOUT THAT. AND AGAIN LOOKING AT THEM IN CHUNKS OF THREE PER YEAR FOR REALLY THE NEXT 3 TO 5, A LOT CHANGES AFTER THE KIND OF THE, YOU KNOW, THREE. AND THEN YOU GET INTO 4 OR 5. AND THOSE CHANGE. SO WE TRY TO SAY THESE ARE WHAT WE RECOMMEND TODAY, BUT IT IS SOMETHING THAT YOU SHOULD LOOK AT ANNUALLY. AND YOU'LL NOTICE HERE ON THIS TABLE, I KNOW THERE'S A LOT THAT'S ON THERE. YOU'LL SEE THE LEVEL OF EFFORT AND EXPERTISE. LEVEL, LEVEL OF EFFORT IS NOT JUST LEVEL OF EFFORT OF THE CONSULTANT OR THE THIRD PARTY DOING THAT, BUT ALSO IF THERE'S SOMEONE INTERNAL AND THE TIME THAT IT WOULD TAKE TO COMMIT TO DOING THAT. AND THE EXPERTISE, IS THAT SOMETHING WE'RE GOING TO HAVE TO BRING SPECIALISTS IN? IS THAT SOMETHING THAT'S GOING TO BE VERY INTENSIVE TO STAFF, AND IT HELPS GIVE IT KIND OF JUST PROJECTION OF WHAT WE EXPECT AND THEN THINKING ABOUT 
          [01:50:03]
TIMING, WHAT'S THE BEST TIMING TO GO AND DO THAT AUDIT. AND YOU'LL SEE THAT ON THE RIGHT RECOMMENDED OBJECTIVES. THESE ARE JUST REALLY A STARTING POINT. WHERE DO WE THINK THAT WE WOULD LOOK AT. THIS IS BASED OFF OF WHAT WE UNDERSTAND FROM THE DEPARTMENT AND THE PROCESS. 
          THAT'S ALSO WHAT WE LEARNED FROM THE RISK ASSESSMENT FORUM AND HEARING FROM KEY STAKEHOLDERS. AND SO THAT'S HOW THOSE RECOMMENDED OBJECTIVES ARE INPUTTED IN THERE. AGAIN, THINGS CHANGE AND YOU CAN BE LIKE, HEY, WE STILL THINK THIS IS A VALUABLE AREA, BUT WE WANT TO ADD OBJECTIVES OR ADJUST THE OBJECTIVES. AND THAT'S SOMETHING THAT HAPPENS DURING THE PLANNING PHASE WHEN YOU THINK ABOUT, OKAY, IF WE'RE GOING TO GO DO AN AUDIT SUCH AS PAYROLL, LET'S UNDERSTAND REALLY WHERE THE ISSUES AND CONCERNS ARE SO WE CAN REFINE THOSE OBJECTIVES TO REALLY PROVIDE THE MOST VALUE. MODERN INTERNAL AUDIT IS NOT ABOUT A GOTCHA MENTALITY. IT REALLY IS A, HOW DO WE HELP YOU AND HOW DO WE MAKE THINGS MORE EFFICIENT, MORE EFFECTIVE, MORE COMPLIANT? IT'S REALLY NOT TO CALL PEOPLE OUT. IT'S REALLY TO SAY, WHERE DO WE NEED TO BE FROM WHERE WE'RE AT TODAY? AND SO THAT'S WHERE WE WORK ON THOSE. AND SO YOU'LL SEE THE FIRST THREE, AND THEN WE GO FOR 26. AND THEN WE GO INTO 27 WITH, YOU KNOW, PROCURE TO PAY DISASTER RECOVERY. AND THEN WE SAY IN 28 AND EVERYTHING AFTER 28 IS SOMETHING THAT NEEDS TO BE. WHAT WE KIND OF PUT IN THERE IS NOT AN APPENDIX, BUT THESE ARE THINGS THAT CAN BE CONSIDERED BECAUSE THINGS WILL CHANGE. RISK MOVES QUITE, YOU KNOW, FAST. AND SO WHEN YOU LOOK AT IT ANNUALLY, DETERMINE SOME OF THESE THINGS SHIFT AROUND OR DO WE WANT TO HAVE PRIORITIES? AGAIN, IT'S REALLY UP TO KEY LEADERS TO DETERMINE WHAT SHOULD BE ON THAT AUDIT PLAN IN THE COMING YEARS. AND SO YOU'LL SEE ALL THOSE AREAS AGAIN, THE 20 THAT PEREZ MENTIONED ARE MAINLY ALL THE HIGH RISK AREAS THAT ARE IN HERE. SO WE DON'T GO AND HAVE RECOMMENDATIONS FOR ALL THE MODERATE AND LOW RISK. IT'S REALLY FOCUSING ON THE HIGH BECAUSE THOSE ARE REALLY WHERE YOU WANT TO PRIORITIZE YOUR RESOURCES. AGAIN, THINGS CHANGE. AND SO ANNUALLY LOOKING AT THAT, THAT COULD CHANGE. AND YOU NEED TO HAVE SOMETHING ELEVATED FROM MODERATE TO HIGH OR FROM HIGH DOWN TO MODERATE BECAUSE WE'VE DONE SOME THINGS, WE'VE MAYBE CHANGED A SYSTEM OR WE GOT RID OF THAT OR WE OUTSOURCED THAT AND WE DON'T. THAT'S NOT A HIGH RISK ANYMORE. AND SO THOSE ARE THINGS THAT ARE CONSTANTLY BEING EVALUATED. SO WHEN YOU SEE AGAIN, THIS TABLE, IT'S SOMETHING TO ALWAYS LOOK AT. 
          AND WHERE ARE WE PRIORITIZING RESOURCES. AND IT CAN BE USED AS WELL AS COUNSEL. WHEN YOU'RE LOOKING AT BUDGETS AND SAYING, OKAY, WHERE ARE WE HAVE RESOURCES OR LIMITATIONS OR DO WE NEED TO ADDRESS SOMETHING, WHETHER IT'S AN AUDIT OR AN ADVISORY SERVICE? YOU'LL SEE THAT ALSO IN THE AUDIT PLANS WHEN WE TALK ABOUT THOSE TWO ENGAGEMENTS, ADVISORIES REALLY ARE MORE SITTING DOWN WITH MANAGEMENT AND REALLY DISCUSSING, HEY, WHERE ARE SOME OPPORTUNITIES TO ENHANCE AND PROVIDING VERY DETAILED RECOMMENDATIONS AND IMPROVEMENTS? AUDITS ARE YOUR KIND OF TYPICAL, WE'RE GOING TO COME IN, WE'RE GOING TO UNDERSTAND THE PROCESS AND WE'RE GOING TO TEST IT TO SEE DID IT DID IT OPERATE AS INTENDED OR IF IT DIDN'T, WHERE ARE THE GAPS AND WHAT CAN BE IMPROVED IN THERE? AND SO THERE'S TWO DIFFERENT TYPES OF FOCUSES THAT WE DO THERE. BUT EVERY SINGLE ONE OF THEM IS PROVIDE RECOMMENDATIONS THAT ARE NOT JUST FEASIBLE. SO NOT COMING IN TO SAY, WELL, GO BUY $1 MILLION SYSTEM. THEY'LL FIX YOUR PROBLEM. BECAUSE WE ALL KNOW THAT'S NOT GOING TO BE THE MAGIC, YOU KNOW, PILL TO, TO DO THAT, BUT UNDERSTANDING WHAT ARE FEASIBLE RECOMMENDATIONS THAT CAN ACTUALLY BE IMPLEMENTED AND WILL SERVE THE CITY WELL. AND SO WITH THAT, I'LL JUST KIND OF TALK ABOUT THE KEY TAKEAWAYS, AND I'LL PAUSE FOR ANY QUESTIONS ON THAT BEFORE WE GO INTO THE PAYROLL AUDIT THAT IS BEING PERFORMED. SO AGAIN, THE RESULTS OF THAT ARE REALLY THAT POINT IN TIME SNAPSHOT OF REALLY TODAY'S RISK ENVIRONMENT. AND REALLY, AGAIN, THAT WAS DETERMINED WITH COLLABORATION, WITH LEADERSHIP THAT WAS NOT WE WERE COMING IN TO SAY WHAT THOSE RISKS ARE THAT REALLY IS COMING FROM YOUR CITY MANAGEMENT AND KEY STAKEHOLDERS ACROSS THE CITY TO DETERMINE WHERE THOSE RISKS ARE. AND AGAIN, EACH PROCESS AREA REALLY NATURALLY LEND ITSELF TO A PARTICULAR AREA OF DO WE WANT AN AUDIT? DO WE WANT TO, YOU KNOW, MORE ADVISORY SERVICES? BUT ALL THOSE OBJECTIVES, AGAIN, SHOULD BE TAILORED TO ADDRESS WHAT THE RISKS ARE TODAY. AND SO WHETHER THAT'S MORE FINANCIAL, OPERATIONAL OR TECHNOLOGY, REGULATORY REPUTATIONAL, AGAIN, COMING BACK TO VALUE ADDED RECOMMENDATIONS FOR IMPROVEMENT AND THINGS THAT YOU CAN SAY, THIS IS REALLY GOING TO IMPROVE NOT JUST OUR OPERATIONS, BUT WHAT WE PROVIDE TO OUR CITIZENS. AND AGAIN, THE LEVEL OF EXPERTISE AND EFFORT THAT'S NEEDED FOR EACH ONE WILL DEPEND ON WHAT THOSE OBJECTIVES ARE AND USING THOSE THAT AUDIT UNIVERSE AND RISK RACING RATINGS TO KIND OF PERIODICALLY UPDATE AND EVALUATE WHERE WE'RE AT AND HOW THAT KIND OF LANDSCAPE CHANGES THROUGHOUT THE CITY THROUGHOUT THE YEARS. AND SO AS YOU CONTINUE TO GROW, YOU'RE GOING TO SEE RISK CHANGES. AND THAT'S JUST KIND OF NATURAL WITH A GROWING CITY LIKE KYLE. SO I'LL PAUSE THERE. 
          IS THERE ANY QUESTIONS I CAN ANSWER ON THE RISK ASSESSMENT PROCESS OR THE RESULTS? ARE THERE ANY QUESTIONS? NOPE. I DO HAVE TWO. OKAY. MY FIRST ONE IS YOU KEEP REFERRING TO STAKEHOLDERS WHO ARE THE STAKEHOLDERS. SO THOSE WOULD BE LIKE YOUR DEPARTMENT DIRECTORS, THAT KIND OF LEVEL. SO A LEVEL OF MANAGEMENT THAT IS A DECISION MAKER. OKAY. THE OTHER ONE, I THINK YOU OR I'M 98% SURE YOU ANSWERED, BUT WHEN I WAS LOOKING AT THE 43 RANKINGS, 
          [01:55:01]
I WAS WONDERING HOW YOU CAME UP WITH THE PROCESS AND ACTIVITIES AND IF I HEARD IT RIGHT, YOU'RE SAYING STAFF DID THAT? SO THAT WAS MEETING WITH THE RISK ASSESSMENT TEAM, WHICH YOU HAD, YOU KNOW, YOUR CITY MANAGER, YOU HAD OTHER HIGH LEVEL ASSISTANT CMS AND YOUR CFO, FINANCE DIRECTOR, AND THEN OF COURSE, DEPARTMENT HEADS. THOSE WOULD KIND OF COME TO SAY, ARE THESE THE RIGHT ONES? AND EVEN DURING SO WHEN WE PREP FOR THE RISK ASSESSMENT, WE PUT THAT TOGETHER. AND THEN WE HAVE THAT DISCUSSION AGAIN DURING A FACILITATED SESSION, WHICH I WANT TO SAY WE HAD CLOSE TO ALMOST 20, I THINK IT WAS IT WAS A HIGH NUMBER. BUT WE GO THROUGH THERE AND SAY, DOES THIS LOOK ACCURATE OR DO WE NEED TO SPLIT THOSE OUT OR DO WE NEED TO COMBINE SOME OR IS THERE SOMETHING MISSING? BUT WE'RE REALLY GETTING ALL THE RIGHT DECISION MAKERS IN THE ROOM TO TELL US WHAT THOSE PROCESS AREAS. SO NOW WHEN WE START AND WE DO OUR PLANNING, WE'LL GO ON YOUR WEBSITE, WE LOOK AT YOUR STRATEGIC PLAN, WE LOOK AT ALL KINDS OF DIFFERENT AREAS TO KIND OF PRE IDENTIFY WHAT THOSE AREAS ARE, AND THEN WORK WITH THAT RISK ASSESSMENT TEAM TO TO VERIFY THAT THESE ARE ACCURATE. AND IS THERE SOMETHING MISSING AND NEEDS TO BE ADDED AND SO FORTH. OKAY. ANY QUESTIONS? OKAY. GO AHEAD. 
          COUNCIL MEMBER ZAPATA SO LOOKING AT THE SUMMARY RESULTS, WE HAVE A LOT OF OUR FINANCE SIGNIFICANT PROCESSES AND ACTIVITIES KIND OF WITH LOW RESIDUAL RISK. CAN YOU EXPLAIN WHAT THAT MEANS AND KIND OF WHAT DOES A LOW RISK RATING SAY ABOUT THOSE FUNCTIONS AND HOW THEY'RE CURRENTLY PERFORMING? THAT'S A PERFECT QUESTION. AND SOME OF THIS, WHEN WE LOOK AT RISK ASSESSMENT, WE ALSO CONSIDER WHAT ARE OTHER ASSURANCE RELATED ENGAGEMENTS THAT ARE HAPPENING. PEREZ JUST TALKED ABOUT THE FINANCIAL AUDIT THAT IS HAPPENING AND SOME OF THESE AREAS, YOUR FINANCIAL AUDIT IS COVERING THE RISK THAT IS IN THOSE AREAS. 
          AND SO, FOR EXAMPLE, WHEN YOU TALK ABOUT DEBTS AND OTHER LIABILITIES, SOME OF THE, YOU KNOW, INVESTMENTS TREASURY, THOSE ARE ALSO BEING EVALUATED DURING YOUR ANNUAL FINANCIAL AUDIT. SO THOSE ARE AREAS THAT ARE WE SAY AS WELL, BECAUSE WE'RE WHAT IS THE RESIDUAL RISK OF THOSE AREAS AFTER THOSE ACTIVITIES OCCUR? AND THEY'RE MORE LOW RISK. AND SO BECAUSE THOSE ARE COVERED, REALLY THOSE AREN'T THE HIGHEST RISK AREAS BECAUSE YOU ALREADY HAVE ANOTHER THIRD PARTY COMING IN TO LOOK AT THOSE FINANCIAL PROCESSES. YOU KNOW, WE HAVE SOME THAT, YOU KNOW, THOSE MAY RISE HIGHER, LIKE IF WE HAVE A WHOLE LOT OF BONDS THAT ARE COMING THROUGH AND WE WANT SOMEBODY TO COME AND EVALUATE THAT. AND MAYBE THAT'S NOT ALWAYS IN THE SCOPE, BUT KIND OF A LOT OF THESE FINANCIAL AREAS ARE ALREADY IN THE SCOPE OF WHAT YOUR FINANCIAL AUDIT WOULD COVER. AND SO THAT'S WHY IT'S JUST THE RESIDUAL RISK ON THAT WOULD BE LOWER. OKAY. AND CAN YOU PROVIDE AN EXAMPLE OF WHAT'S TAKEN INTO CONSIDERATION WHEN CREATING THESE RANKINGS? BECAUSE IF I REMEMBER CORRECTLY, CORRECT ME IF I'M WRONG, THE IN-DEPTH REPORT THAT WAS PROVIDED LAST YEAR, IF I'M REMEMBERING OFF THE TOP OF MY HEAD, THERE WAS SOME DEDUCTIONS MADE OR NOT DEDUCTIONS BECAUSE THAT'S DIFFERENT. I DON'T WANT TO USE THE WRONG LANGUAGE, BUT THERE WAS SOME ADDED RESIDUAL RISK WEIGHTED UNDER PAYROLL BECAUSE WE HAD LIKE LIMITED FTES PERFORMING CERTAIN FUNCTIONS. SO IT DOESN'T NECESSARILY MEAN THAT THERE'S SOMETHING WRONG WITH OUR PROCESSES. IT'S JUST ABOUT THE RISK ASSOCIATED WITH EVERYTHING. CORRECT. OKAY. WE LOOK AT THINGS INHERENTLY, RIGHT? BECAUSE AGAIN, BACK TO MY COMMENT OF YOU'LL HEAR A LOT OF PEOPLE SAY, WELL, IT'S NOT RISKY BECAUSE WE DO ALL THESE THINGS. IT'S LIKE, WELL, WHY DO YOU DO? WHY DO YOU HAVE ALL THE POLICIES AND PROCEDURES AND CONTROLS IN PLACE TO PROCESS A TRANSACTION? IT'S LIKE, WELL, IT'S RISKY. YES. SO WE LOOK AT IT INHERENTLY. IF WE TOOK ALL THAT AWAY AND WE DIDN'T DO THAT, HOW RISKY WOULD IT BE? LIKE, WELL, IT'S VERY RISKY IF WE DIDN'T HAVE AN APPROVAL PROCESS, IF WE DIDN'T HAVE IT DOCUMENTED IN A SYSTEM WITH AN AUDIT TRAIL. EXAMPLES. SO WHEN WE LOOK AT THIS AND WHEN WE EVALUATE EACH OF THESE PROCESS AREAS, WE DO EVERYTHING ON ONE THROUGH FOUR SCALE. BUT WE LOOK AT WE HAD OVER FIVE DIFFERENT RISK CATEGORIES. WE HAD LIKE FINANCE, I.T, HUMAN CAPITAL OPERATIONS, REPUTATIONAL. AND SO YOU WOULD DO A ONE THROUGH FOUR ON THE PROBABILITY AND IMPACT OF EACH ONE OF THOSE. SO YOU COULD HAVE A44 ON, LET'S SAY IT BECAUSE WE'RE HEAVILY RELIANT ON IT. AND ONCE ALL THOSE RESULTS AVERAGE OUT TO, TO SPIT OUT WHAT THE RESIDUAL RISK ON THAT FAR RIGHT COLUMN WOULD BE. AND SO THERE'S ALSO SOME WEIGHTING. 
          AND WE LOOK AT WEIGHTING AS SHOULD THERE BE WAITING. AND THESE WERE ALL EVENLY DONE. BUT SOMETIMES IT'S LIKE, WELL, REPUTATIONAL RISK MEANS THE MOST TO US BECAUSE WE CARE WHAT OUR CITIZENS, WE DON'T WANT TO BE ON THE FRONT PAGE OF THE NEWS. AND SO WE MAY WAIT THAT RISK AREA HIGHER. SO SOMETIMES THAT ADJUSTS. BUT IN THIS CASE, WE KIND OF EVENLY WENT ACROSS AND REALLY KIND OF JUST A COUPLE PERCENTAGE POINTS. BUT IN THIS CASE, YOU TAKE ALL THOSE DIFFERENT FIVE RISK CATEGORIES THAT YOU EVALUATED, YOU DID ONE THROUGH FOUR ON PROBABILITY AND IMPACT FOR EACH ONE OF THOSE FIVES. AND THEN IT'S REALLY AVERAGES THOSE OUT TO SPIT OUT WHAT THE FINAL RISK ASSESSMENT NUMBER WOULD BE. AND SO THAT'S WHERE THAT COMES FROM. 
          AND AGAIN, IT'S A ONE THROUGH FOUR SCALE THAT IS REALLY DRIVEN THROUGH THE FACILITATED DISCUSSION. NOW WE MAY CHALLENGE, YOU KNOW, IF YOU HAVE WELL, SOMEBODY SAYS, OH, THESE ARE REALLY LOW RISK, ALL ONES. AND WE'RE LIKE, OKAY, WELL, WHY DO YOU THINK THAT? AND I'M LIKE, WELL, WE DO ALL THESE THINGS. AND THEN YOU'RE LIKE, OKAY, WELL, IF WE TOOK 
          [02:00:01]
THAT OUT, WOULD IT BE HIGHER? OR SOMETIMES THE OPPOSITE? SOME PEOPLE SAY, WELL, IT'S THESE ALL FOURS. EVERYTHING IS HIGH RISK. AND IT'S LIKE, WELL, IS IT REALLY HIGH RISK? LIKE HOW RELIANT ARE YOU ON IT ON FINANCIAL CLOSE, RIGHT. OR, YOU KNOW, FOR EXAMPLE. SO YOU MAY HAVE TO KIND OF ADJUST THOSE BASED ON THE CONVERSATION AND SOME OF THE RISK REDUCTION HAPPENS BECAUSE, WELL, WE JUST HAD A THIRD PARTY LOOK AT THIS, OR WE JUST HAD ANOTHER CONSULTANT, LIKE A CONSULTANT, OR WE DID THIS INTERNAL PROCESS AND EVALUATE IT AND WE IMPLEMENTED SOME NEW RECOMMENDATIONS. SO YOU HAVE SOME RISK REDUCTION BASED ON ACTIVITIES THAT ALREADY HAPPENED. OKAY. THANK YOU. AND YOU READ MY MIND BECAUSE I WAS ABOUT TO ASK WHAT DOES THE RISK REDUCTION PORTION MEAN? SO THANK YOU FOR ADDRESSING THAT. 
          AND THAT'S ALL THE QUESTIONS I HAVE. GREAT. ALL RIGHT. COUNCIL MEMBER GARZA, I HAVE A COUPLE OF QUESTIONS. SO DOES A RISK ASSESSMENT LOOK FOR WASTEFUL SPENDING. SO IT DOES NOT LOOK FOR WASTEFUL SPENDING IN ITSELF. IT MAY LOOK FOR AREAS THAT WASTEFUL SPENDING COULD OCCUR. 
          YOU KNOW AND SO LET'S SAY YOUR PROCUREMENT CARD IF YOU HAVE P CARD PROCESS AND IT'S LIKE, WELL, WE KNOW P CARD COULD HAVE A HIGHER RISK OF ABUSE. SO MAYBE THAT WOULD BE A HIGHER RISK AREA THAT WOULD WANT TO BE LOOKED AT. BUT WE DON'T GO INTO ACTUALLY DURING THE RISK ASSESSMENT PROCESS TO LOOK AT TRANSACTIONS, AND WE DON'T REALLY EVALUATE THE CONTROLS AT THE TIME. WE REALLY KIND OF LOOK AT INHERENTLY IS THAT A RISKY AREA? AND SO IF THERE COULD BE ABUSE OR LIKE WE KNOW THAT THERE'S HIGH CASH, LIKE I KNOW A LOT OF CITIES WITH UTILITY BILLING OFFICES, WITH CASHIERS, OFFICE. SOMETIMES IT'S LIKE, WELL, THERE'S A LOT OF CASH FLOWING THROUGH THERE. SO MAYBE HIGHER RISK BECAUSE THERE COULD BE ABUSE OF USE. 
          AND SO THAT GETS LOOKED IN HERE JUST BASED ON INHERENT RISK. BUT WE DIDN'T GO INTO ANY SPECIFIC AREAS WITHIN THE CITY TO SEE IF THAT WAS HAPPENING. I THINK THERE'S A LOT OF CONCERN FROM OUR CITIZENS BECAUSE IN THE PAST THERE HAS BEEN WHEN COUNCIL HAD P CARDS THAT THERE WAS NOT ENOUGH JUSTIFICATION WRITTEN ON THERE. IF THERE WAS ANY JUSTIFICATION, WE OFTEN DIDN'T HAVE NAMES OF ATTENDEES THINGS ALONG THOSE LINES. SO IT'S LIKE, HOW CAN WE REALLY PROVE THAT THAT WAS A CITY RELATED EXPENDITURE? THEN WE ALSO HAD A BATHROOM THAT WE HAD ORDERED FOR ONE OF OUR PARKS, AND COUNCIL VOTED ON IT. AND THEN WITHOUT VOTE OF COUNCIL, IT WAS REALLOCATED TO A DIFFERENT PARK. AND SO I VIEW THAT AS IT SHOULD HAVE COME BACK TO COUNCIL. AND SO THESE ARE THINGS THAT THE CITIZENS ARE CONCERNED ABOUT, THAT THEY'RE NOT BEING GIVEN ALL OF THE INFORMATION ON. SO THOSE ARE THINGS THAT WE'RE REALLY THAT I KNOW CITIZENS ARE WANTING TO ADDRESS. AND SO CAN YOU TELL ME HOW THAT WOULD BE VERY DIFFERENT THAN MAYBE WHAT YOU'RE LOOKING FOR, OR WILL THAT TIE INTO THAT? YEAH. WELL, I THINK A LOT SOME OF THOSE SPECIFIC EXAMPLES, YOU KNOW, WHEN WHEN WE'RE IN THE FACILITATED SESSION, YOU HEAR ABOUT THINGS LIKE, YOU KNOW, WELL, WE KNOW THERE'S CONCERNS HERE OR THIS HAS HAPPENED AND THAT MAY ELEVATE THE RISK HERE, BUT ALSO DURING THE PLANNING PHASE. AND WHEN YOU SAY WE'RE GOING TO GO LOOK IN AN AUDIT OF, LET'S SAY, P CARDS, BECAUSE WE'VE DONE LOTS OF P CARD AUDITS AND IT'S LIKE, OKAY, WE FIRST KIND OF DOING WHAT WE CALL PLANNING AND RESEARCH IN AN ACTUAL INTERNAL AUDIT. AND HOLLY WILL TALK A LITTLE BIT HOW WE DID THAT IN THE PAYROLL ONE, BUT IT'S KIND OF UNDERSTANDING, YOU KNOW, NOT JUST INTERNALLY, BUT GOING, LOOKING AT NEWS ARTICLES, SOMETIMES LOOKED AT FACEBOOK GROUPS OF WHAT ARE WE HEARING THAT'S GOING ON AT THE CITY AND UNDERSTAND MORE WHERE THE CONCERNS ARE. AND THEN YOU REFINE YOUR SCOPE AND OBJECTIVES. SO THE SCOPE WOULD BE LIKE WHAT WE'RE GOING TO EVALUATE. WE'RE GOING TO LOOK AT THE PROCESSES AND PROCEDURES AROUND P CARD MANAGEMENT AND HOW THEY'RE BEING ACCOUNTED FOR. AND THEN THE OBJECTIVES WOULD BE HOW ARE THEY ASSIGNED? HOW ARE THEY MONITORED? HOW ARE THEY EVALUATED? AND HOW DO WE ENSURE THAT THEY FOLLOW NOT JUST CITY POLICY AND PROCEDURES, BUT ALSO LAWS THAT ARE SET UP FOR P CARD USE? BECAUSE A LOT OF TIMES THERE'S BYPASSING OF CONTROLS FOR PROCUREMENT USING P CARDS. AND SO THOSE ARE ALL THINGS THAT WOULD BE LOOKED AT REALLY WHEN WE'RE PLANNING TO GO DO AN AUDIT, REALLY TO GET THAT SPECIFIC FEEDBACK AGAIN DURING THE FACILITATED SESSION TO UNDERSTAND REALLY WHAT THE RISKS ARE. A LOT OF IT'S INTERNAL DRIVEN, BUT THERE IS CONVERSATIONS THAT HAPPEN OR WHAT ARE WE HEARING FROM CONSTITUENTS? WHAT'S THE REPUTATIONAL RISK ABOUT THESE KIND OF THINGS? AND DEFINITELY P CARDS, ANYTHING THAT COULD BE SEEN AS ABUSIVE OF POSITION OR FUNDS ARE ALWAYS KIND OF BEING A LITTLE BIT HIGHER RISK. AND SO YOU'LL SEE ON HERE LIKE GRANTS AND GRANT COMPLIANCE, YOU KNOW, THAT'S UP THERE PRETTY HIGH AS WELL. UTILITY BILLING, PURCHASING, PROCUREMENT OF COURSE, IS HIGH. 
          AND SO THESE ARE THE KIND OF THINGS THAT ARE ALL CONSIDERED IN THE RISK PERSPECTIVE INHERENTLY AT THE CITY. BUT SPECIFIC CONCERNS, THOSE WOULD BE DONE DURING A PLANNING OF AN AUDIT. AND SO THAT'S DEFINITELY SOMETHING IF YOU'RE LIKE, HEY, WE AS COUNCIL, WE HAVE CONCERNS WITH AN AREA THAT SHOULD BE AUDITED. AND THESE ARE THE KIND OF AREAS WE WANT INCLUDED THAT MAY NOT BE THE ONLY AREAS, BUT THAT COULD BE INCORPORATED TO REALLY DO A FULL SCALE AUDIT OF, OF AN AREA. OKAY. THANK YOU. ALL RIGHT. ANY OTHER QUESTIONS? ALL RIGHT. GO AHEAD. ALL RIGHT. 
          WELL, THANK YOU ALL SO MUCH. I'M GOING TO NOW TURN IT OVER TO MY COLLEAGUE HOLLY HART, WHO IS GOING TO GIVE YOU A STATUS ON THE PAYROLL AUDIT WORKFLOW ASSESSMENT. THANKS, BRANDON. 
          GOOD EVENING, MAYOR AND COUNCIL MEMBERS. YEAH. SO I WILL GO OVER LET ME RAISE THIS WHERE WE 
          [02:05:01]
ARE ON OUR PAYROLL AUDIT AND WORKFLOW ASSESSMENT. I WILL TALK A LITTLE BIT ABOUT HOW WE GOT TO THIS POINT. WHY ARE WE DOING A PAYROLL AUDIT? YOU JUST GOT DONE SEEING A PRESENTATION REGARDING OUR RISK ASSESSMENT. AND THEN I'LL TALK A LITTLE BIT ABOUT THE SCOPE AND OBJECTIVES OF THE WORK ITSELF. AND SO, YOU KNOW, PAYROLL IS GENERALLY A CRITICAL FUNCTION AND REALLY IN REALLY ANY ORGANIZATION, BUT ESPECIALLY, YOU KNOW, A GOVERNMENT ENTITY. YOU KNOW, I WAS JUST TALKING ABOUT HOW 60% OF COSTS RELATE TO PERSONNEL. AND NOT ONLY THAT, PAYROLL TOUCHES EVERY FUNCTION, TOUCHES EVERY DEPARTMENT. IT REALLY TOUCHES EVERYTHING THE CITY DOES. IT INVOLVES A LOT OF FINANCE, COMPLIANCE, REPORTING, OBVIOUSLY, YOU KNOW, DOLLARS, BIG DOLLARS ARE ASSOCIATED WITH IT. THERE'S ALSO TENDS TO BE A LOT OF OPERATIONAL COMPLEXITY INVOLVED WITH PAYROLL. YOU KNOW, YOU COULD SAY IN SOME REGARD THAT THE CITY OF KYLE IS ALWAYS ON THE CLOCK. I MEAN, YOU'VE GOT SWORN OFFICERS AND POLICE, YOU KNOW, VARIOUS PUBLIC SERVANTS, FIRE DEPARTMENT, PUBLIC WORKS. YOU'VE GOT, YOU KNOW, DEPARTMENTS THAT ARE ALWAYS AVAILABLE AND AVAIL THEMSELVES 24/7 TO SERVING THE CITIZENS. AND SO REALLY, AT THE END OF THE DAY, PAYROLL IS A PROCESS. THE, THE PAYING OF PEOPLE THAT REALLY DO THE WORK OF KYLE, DO THE RUN THE BUSINESS OF THE CITY ARE ALWAYS ON THE CLOCK. AND SO INHERENTLY, WE WERE TALKING A LOT ABOUT NATURAL OR NATURAL RISK. PAYROLL DOES KIND OF FLOAT TO THE TOP. AND WHEN WE WERE HAVING OUR CONVERSATIONS IN OUR RISK ASSESSMENT FORUMS, THERE WAS SELF-IDENTIFICATION OF THE FACT THAT PAYROLL WAS PROBABLY A PRETTY RIPE AREA TO LOOK AT FOR THE CITY. AND THAT'S ACTUALLY SOME OF THAT'S REALLY REFLECTED AS WELL IN OUR RISK ASSESSMENT. IF YOU TAKE A LOOK AT THE RESULTS IN THE APPENDIX, YOU'LL SEE THAT, YOU KNOW, EVEN WITHIN THE VARIOUS RISK CATEGORIES, YOU SAW INCREASES IN WHERE THE RISK REALLY WAS, AND THAT WAS IN THE AREAS OF OPERATIONS AND HUMAN CAPITAL RISK, AS WELL AS REGULATORY AND COMPLIANCE RISK. AND THE REASONS FOR THAT WERE JUST BECAUSE OF THE DISCUSSIONS WE WERE HAVING AT THE RISK ASSESSMENT FORUM MEETINGS. AND SO YOUR DIRECTOR OF TALENT AND CULTURE, YOUR PAYROLL ADMINISTRATION, AS WELL AS PLENTY OF FINANCE AND OPERATIONAL MANAGEMENT WERE THERE AND ALL ALL WERE IN AGREEMENT THAT CERTAINLY PAYROLL WAS AN AREA THAT COULD CERTAINLY USE A LOT OF ATTENTION FOR INTERNAL AUDIT ACTIVITIES. AND SO THAT'S JUST TO LAY THE FOUNDATION OF HOW WE GOT TO PAYROLL AND THE SCOPE AND OBJECTIVES OF THE AUDIT WERE CERTAINLY DISCUSSED IN A COLLABORATIVE FASHION. WHENEVER THE CITY REACHED OUT TO WEAVER AND SAID THEY WANTED TO MOVE FORWARD WITH A PAYROLL AUDIT. 
          AND SO THE SCOPE AND OBJECTIVES IS REALLY TWOFOLD. AND YES, IT IS AN INTERNAL AUDIT. I WOULD ALSO ARGUE THAT THERE'S ALSO A BIT OF AN ADVISORY COMPONENT TO IT. AND LOOKING AT SOME OF THE ACTIVITIES WITHIN PAYROLL THAT ARE CURRENTLY FUNCTIONING, THE THE TWO COMPONENTS OF THE AUDIT ARE REALLY THE DESIGN EVALUATION AND THE PAYROLL WORKFLOW ASSESSMENT. AND I'LL TALK A LITTLE BIT ABOUT WHAT EACH OF THOSE OBJECTIVES REALLY ENTAIL. THE, THE FIRST ONE, THE DESIGN EVALUATION IS REALLY AIMED AT DESIGNING THE, EVALUATING THE DESIGN OF INTERNAL CONTROLS TO ENSURE EFFECTIVE MANAGEMENT, ADMINISTRATION, AND OF COURSE, COMPLIANCE WITH PAYROLL PROCESSES OF PAYROLL PROCESSES. AND SO THIS IS WHERE WE REALLY DIVE INTO THE CONTROL ENVIRONMENT, THE CONTROL ACTIVITIES, THE VARIOUS MONITORING ACTIVITIES THAT ARE OCCURRING. WHAT IS THE INFORMATION SHARING AND REPORTING THAT ARE LOOKING LIKE IN PAYROLL? AND WE LOOK AT THAT HOLISTICALLY AND CROSSCUTTING FASHION. WE LOOK AT THAT AT THE CENTRALIZED PAYROLL FUNCTION, AS WELL AS THE VARIOUS DECENTRALIZED PAYROLL ACTIVITIES THAT ARE OCCURRING AROUND THE CITY. YOU'VE GOT PAYROLL FUNCTIONS THAT IS OCCURRING THROUGHOUT THE CITY IN VARIOUS WAYS, AND A LOT OF THAT REQUIRES COORDINATED ACTIVITY THAT NATURALLY LEND ITSELF TO POTENTIAL GAPS IN INTERNAL CONTROL. AND SO WHAT ARE THOSE CONTROL ACTIVITIES THAT ARE MITIGATING THOSE RISKS THAT THAT REALLY THE INTERNAL CONTROLS ARE AIMED AT MITIGATING? AND SO WE LOOK AT THAT DESIGN, THE DESIGN OF THOSE INTERNAL CONTROLS. ANOTHER COMPONENT OF THIS, WHICH IS WHAT I WOULD SAY IS A LITTLE BIT MORE ON THE ADVISORY SIDE. AND THAT'S THE WORKFLOW ASSESSMENT. YOU GUYS WERE DEFINITELY TRANSITIONING INTO A DIFFERENT SYSTEM, YOUR PAYROLL PROCESSES. SO THERE'S NEW TECHNOLOGY THAT WAS BEING IMPLEMENTED, AS WELL AS SOME SELF-IDENTIFIED POTENTIAL AREAS FOR MORE STREAMLINED PROCESSES, PERHAPS BETTER COORDINATION BETWEEN THAT CENTRALIZED PAYROLL FUNCTION, AS WELL AS THE DECENTRALIZED PAYROLL ACTIVITIES THAT ARE OCCURRING ACROSS THE CITY. AND SO WE CERTAINLY WANTED TO TAKE A LOOK AT THE END TO END PAYROLL PROCESS THAT OCCURS ON A BIWEEKLY BASIS, AND HOW THAT REALLY WORKS ALL TOGETHER TO TO DELIVER PAYROLL ON TIME, IN A TIMELY FASHION, IN A COMPLIANT FASHION. AND, AND THE DOLLARS ARE CORRECT AND ACCURATE THAT ARE GOING OUT THE DOOR TO SERVE THE BUSINESS OF THE CITY. AND SO THE, THE PAYROLL, THE PAYROLL AUDIT HAS ALSO 
          [02:10:03]
DEFINITELY HAD FOCUS AREAS THAT COVER REALLY THE, THE ENTIRE, YOU KNOW, ALL SIGNIFICANT ACTIVITIES THAT WOULD BE WITHIN PAYROLL, STARTING WITH GOVERNANCE POLICIES, OVERSIGHT, HOW ARE WE EVEN WHAT IS THE EXPECTATION THAT WE ARE SETTING FOR OUR EMPLOYEES TO, TO CONDUCT ACCURATE AND TIMELY PAYROLL? WELL, STRUCTURE, SEGREGATION OF DUTIES, LOOKING AT HOW WE MANAGE OUR EMPLOYEE MASTER FILE, HOW WE MAINTAIN THAT, OF COURSE, TIMEKEEPING AND OVERTIME, PAYROLL PROCESSING DEDUCTIONS, TAXES, RECONCILIATION AND MONITORING. 
          SWORN OFFICER, SPECIALTY PAY. AND REALLY THAT'S AIMED AT LOOKING AT, AS I WAS SAYING, THE OPERATIONAL COMPLEXITY. YOU'VE GOT DIFFERENT DEPARTMENTS THAT PERHAPS HAVE DIFFERENT REQUIREMENTS AND ARE ON DIFFERENT CYCLES AND HAVE DIFFERENT REQUIREMENTS. AND SO LOOKING AT THOSE SPECIALTY AREAS THAT DON'T NECESSARILY TRACK WITH, YOU KNOW, THE OTHER 85% OR 80% OF THE, OF THE WORKFORCE AND HOW THAT'S MANAGED KEY DEPARTMENTAL USERS, PUBLIC WORKS AND PARKS DEPARTMENT. AND THEN WE ALSO WERE, WE ALSO HAD A DEGREE OF LOOKING AT EXPENSE REIMBURSEMENTS. AND IF, IF THAT DOES OCCUR THROUGH THE PAYROLL PROCESS, THAT WAS PART OF OUR SCOPE AS WELL. AND THEN THE SCOPE PERIOD YOU'LL SEE IS IT IS A 12 MONTH SCOPE PERIOD. WHAT I WILL SAY ABOUT THAT, HOWEVER, IS WE ARE EVALUATING PROCESSES IN THEIR CURRENT STATE. SO WHILE WE TYPICALLY WHEN WE TEST AND SAMPLE TRANSACTIONS, WE SET A SCOPE PERIOD TO REALLY IDENTIFY AS FAR BACK AS WE'RE GOING TO GO. 
          BUT THAT DOESN'T MEAN THAT WE DON'T EVALUATE TRANSACTIONS AND PROCESSES OUTSIDE OF THAT SCOPE PERIOD, ESPECIALLY ONES THAT HAVE OCCURRED IN THE LAST SIX MONTHS. WE WANT TO CERTAINLY PROVIDE YOU RESULTS THAT ARE THE MOST RELEVANT TO TO THE TODAY'S ENVIRONMENT. AND SO, YOU KNOW, ONCE AGAIN, THE PAYROLL AREA WAS DEFINITELY RANKED A LITTLE BIT HIGHER AND A SELF-IDENTIFIED REASON SOME OF THAT BEING GREAT MEMORY, BY THE WAY, OF THE PRESENTATION LAST YEAR, THAT SINGLE POINT POTENTIAL SINGLE POINT OF RELIANCE THAT WAS IDENTIFIED THERE. AND SO THAT WAS DEFINITELY ONE OF THE REASONS THAT THE MANAGEMENT WAS INTERESTED IN UNDERSTANDING THE HOW, WHAT'S THE CONSEQUENCES, THE DOWNSTREAM CONSEQUENCES OF THAT, AND WHAT'S THE RISK TO THE CITY IF THERE ISN'T SOMETHING DONE ABOUT IT? AND AGAIN, THE SYSTEM TRANSITION THAT OCCURRED, WHAT CHALLENGES WERE THERE? CHALLENGES. A LOT OF TIMES WE COME IN DURING SYSTEM TRANSITIONS AND SEE POTENTIAL AREAS OF SYSTEM FUNCTIONALITY THAT PERHAPS AREN'T BEING UTILIZED TO THEIR FULLEST POTENTIAL. AND SO THAT'S ALSO PART OF THIS WORKFLOW ASSESSMENT IS ARE WE USING THE FUNCTIONALITY OF OUR SYSTEM TO ITS POTENTIAL? ARE THERE OPPORTUNITIES TO IMPROVE THAT? AND SO ALL OF THAT WAS, IS WITHIN THE SCOPE OF THE ENGAGEMENT. AND SO THE, THE PROCESS REALLY THAT WE USED TO, TO REALLY COMPLETE THIS PROJECT OR THIS AUDIT FOR PHASE FOUR PHASE APPROACH. BRANDON ALLUDED TO THE PLANNING AND DISCOVERY PHASE, WHICH IS REALLY WHERE, AGAIN, WE MEET WITH MANAGEMENT, WE AGREE ON WHERE ARE THE AREAS THAT WE SHOULD REALLY FOCUS ON. WE GET FEEDBACK FROM MANAGEMENT IN TERMS OF AREAS THAT THEY ARE EXPERIENCING CHALLENGES OR HAVE CONCERNS, OR REALLY JUST WANT TO SEE IF THERE'S ANY EFFICIENCIES THAT CAN BE GAINED. CAN WE STREAMLINE OR BETTER IMPROVE OUR PROCESSES THAT MIGHT BE RELATED TO SAVING SOME MONEY SOME TIME? ALSO EMPLOYEE SATISFACTION, YOU KNOW, THOSE THAT GET, IF WE CAN, CAN MAKE THE PAYROLL PROCESS ANY EASIER. 
          YOU KNOW, A LITTLE THAT DEFINITELY FROM A SUPERVISORY OR MANAGEMENT RESPONSIBILITY IS ALWAYS A GREAT THING. AND SO PART OF THAT WAS LEARNING HOW THE CITY STRUCTURES ITS PAYROLL FUNCTION. THERE IS SOME VARIETY, SOME SOME IN HOW CITIES STRUCTURE AND ORGANIZATIONS IN GENERAL STRUCTURE THEIR PAYROLL. SOMETIMES IT LIVES WITHIN HR, A LOT OF TIMES FOR SEGREGATION OF DUTY PURPOSES, IT LIVES WITHIN FINANCE. AND SO THERE'S KIND OF PROS AND CONS TO BOTH. SO WE EVALUATED THE STRUCTURE. WHERE IS PAYROLL POSITIONED WITHIN THE ORGANIZATION, LEARNING ALL ABOUT THAT AND HOW AND HOW THAT WORKS, IDENTIFYING POWER USERS, HAVING SOME IN-DEPTH DISCUSSIONS ON POTENTIALLY, WHAT ARE SOME PROCESS LIMITATIONS? WHAT ARE SOME SYSTEM CONCERNS THAT WE WANT TO TALK ABOUT? WE PLAN OUR ON SITE INTERVIEWS AND WALKTHROUGHS AND OUR ALL OF OUR INITIAL INTERVIEWS AND WALKTHROUGHS WERE ON SITE. WE SPENT A GOOD AMOUNT OF TIME INITIALLY MEETING WITH VARIOUS DEPARTMENTS PAYROLL, CENTRALIZED PAYROLL. WE MET WITH HR TEAM JULIE AND HER TEAM. WE MET WITH THE PARKS DEPARTMENT. WE MET WITH THE PUBLIC WORKS DEPARTMENT. WE MET WITH THE POLICE DEPARTMENT. 
          INITIALLY, THEY WERE KIND OF LIKE, WHY ARE WE IN HERE DOING PAYROLL? LIKE, GUESS WHAT? THERE'S A REASON. JUST, YOU KNOW, HANG ON, HANG TIGHT. WE'LL GET THERE. AND YOU KNOW, AT THE END OF THE CONVERSATION, IT WAS ALWAYS A REALLY ROBUST ABOUT KIND OF WHAT MANAGEMENT IN EACH OF THOSE AREAS IS EXPERIENCING AND GIVING US INSIGHT INTO POTENTIAL AREAS OF RISK THAT WE COULD DIVE INTO. AND THEN ANOTHER PART OF THAT PLANNING AND DISCOVERY PHASE IS 
          [02:15:04]
ISSUING A PRELIMINARY DOCUMENT REQUEST WHERE WE'RE ALREADY STARTING TO GATHER, SUPPORTING EVIDENCE, SUPPORTING DOCUMENTATION, NOT ONLY TO ENSURE THAT WE HAVE AN ADEQUATE UNDERSTANDING OF THE CURRENT STATE, BUT ALSO TO SET THE STAGE FOR WHERE WE CAN FOCUS IN AND UNDERSTAND THE THE VARIOUS ACTIVITIES AND HAVE A MORE FOCUSED AND RELEVANT DISCUSSION DURING OUR WALKTHROUGHS AND INTERVIEWS WHEN WE COME ON SITE. AND SO PHASE TWO, WE ARE THEN PERFORMING THOSE WALKTHROUGHS AND INTERVIEWS, ASSESSING THE CITY'S CENTRALIZED PAYROLL FUNCTION, REALLY MEETING WITH KEY PERSONS AND STARTING WITH THAT KEY PERSON DEPENDENCY. WE REALLY STARTED THERE IN WORKING WITH HR AND PAYROLL TO UNDERSTAND HOW, HOW IS IT THAT WE GOT TO THE SINGLE POINT OF RELIANCE, POTENTIALLY? THE THING ABOUT THE CITY OF KYLE'S, IT HAS GROWN, YOU KNOW, TO SOME DEGREE VERY QUICKLY. I KNOW IT'S KIND OF ALL RELATIVE, BUT, YOU KNOW, RELATIVE TO OTHER CITIES, YOU MIGHT BE SURPRISED TO KNOW THE CITY IS GROWING PRETTY QUICKLY. AND WITH THAT REQUIRES ADDITIONAL STAFF THAT PERHAPS WAS NOT RECOGNIZED, YOU KNOW, OR NOT NECESSARILY RECOGNIZED, BUT, YOU KNOW, THE RESOURCE REQUIREMENTS AND CONSTRAINTS IN THE PAST HAVE KIND OF LED US TO POTENTIALLY WHERE WE ARE NOW. AND SO, YOU KNOW, WHAT IS THE EFFECT OF THAT? WHAT'S THE RISK OF THAT? WHAT ARE THE OPERATIONAL CHALLENGES THAT COME WITH THAT, AS WELL AS ANY POTENTIAL CONTROL GAPS AND CHALLENGES THAT WOULD THAT WOULD BE OF CONSEQUENCE? AND THEN, OF COURSE, WE ALSO REQUESTED POPULATIONS FOR SAMPLING. THIS IS STILL, AT THE END OF THE DAY, AN INTERNAL AUDIT. AND SO WE DO TRANSACTION TESTING. WE WANT TO CERTAINLY VALIDATE OUR UNDERSTANDING. WE DON'T JUST DO WALKTHROUGHS AND INTERVIEWS WITHOUT VALIDATING THAT INFORMATION. AND SO THAT'S WHERE WE ACTUALLY START ASKING FOR TRANSACTIONS. AND THEN OUR TEAM GOES BACK AND STARTS DOING THAT, THAT VALIDATION AND PERFORMING TESTING PROCEDURES ON THE VARIOUS AREAS THAT WE TALKED ABOUT. AND SO PHASE THREE IS WHERE THAT TESTING IS REALLY BEING IMPLEMENTED. SOME OF THE THINGS THAT, YOU KNOW, AGAIN, WE'RE NOT, WE'RE, WE'RE DOING THE TESTING OF TRANSACTIONS. WE'RE ALSO, WE DO HAVE AN ADVISORY SPIN ON THIS, WHERE WE DO WANT TO DOCUMENT THE CITY'S PAYROLL WORKFLOW, END TO END PROCESS. AND SO WE ARE LOOKING AT THE WORKFLOW MATRIX. WE'RE CERTAINLY KIND OF FLOW CHARTING PROCESS. YOU KNOW, CHARTING OUT THE PROCESS FOR VARIOUS PAYROLL ACTIVITIES IN THAT, WITHIN THAT, IDENTIFYING ROLES AND RESPONSIBILITIES, YOU KNOW, WHO'S RESPONSIBLE, WHO'S ACCOUNTABLE, WHO IS BEING INFORMED AND WHERE, YOU KNOW, WHAT IS REPORTING REALLY GOING TO AND REALLY UNDERSTANDING HOW THAT ALL WORKS TOGETHER WHENEVER IT COMES TO THE, THE ACTUAL FLOW OF PAYROLL, PAYROLL PROCESSES. AND THAT'S ALSO WHERE WE START TO IDENTIFY WHERE THE GAPS ARE. IT'S, YOU KNOW, FOR THOSE OF YOU WHO ARE VERY VISUAL IN NATURE, WHEN WE CAN KIND OF REALLY UNDERSTAND THE PROCESS FROM END TO END, IT'S A LITTLE BIT EASIER FOR US TO IDENTIFY, OKAY, HERE'S WHERE THE CONTROLS ARE THAT ARE MITIGATING SPECIFIC RISKS RELATED TO PAYROLL. AND THEN HERE ARE WHERE WE SEE THE GAPS AND POTENTIAL AREAS THAT COULD BE IMPROVED, AS WELL AS WHERE PROCESSES THAT ARE POTENTIALLY INEFFICIENT, DUPLICATIVE, OR REALLY NOT CONSISTENT THROUGHOUT THE CITY. AND THEN PHASE FOUR IS REALLY THE VALIDATION AND REPORTING PHASE. WE HAVE A VERY ROBUST QUALITY MANAGEMENT QUALITY CONTROL PROCESS. PART OF THAT IS VALIDATING OUR RESULTS WITH MANAGEMENT AND WITH THE STAKEHOLDERS TO MAKE SURE THAT OUR UNDERSTANDING OF OUR OF THE PROCESS, THE TESTING OF TRANSACTIONS IS ALL. WE DISCUSSED THAT WITH MANAGEMENT. 
          DID WE UNDERSTAND CORRECTLY? CAN. ARE THERE OTHER REASONS WHY PERHAPS VARIOUS AREAS OF TRANSACTIONAL TESTING HAD. PERHAPS AREAS THAT WERE DISCREPANCIES OR, YOU KNOW, THINGS THAT WE NEED TO ASK ABOUT TO ENSURE THAT WE UNDERSTAND THE THE ROOT CAUSE OF SOME OF THESE CONTROL GAPS THAT WE'VE THAT WE FOUND. ANOTHER PART OF THIS IS INCORPORATING BEST PRACTICES FROM COMPARABLE PEER CITIES. THAT IS SOMETHING THAT WE ALWAYS BRING FORWARD INTO OUR WORK. YOU KNOW, AS WAS INDICATED, YOU GUYS HAVE DO HAVE PEER CITIES. WHAT ARE OTHER CITIES DOING TO ADDRESS SOME OF THE AREAS OF CONCERN? AND ESPECIALLY IN AN IN A TIME WHERE WE INHERENTLY HAVE RESOURCE CONSTRAINTS, WE CAN'T THROW EVERYTHING AT SOME OF THESE PROBLEMS. SO WHAT ARE SOME ACTIONS THAT OTHER CITIES OR OTHER ORGANIZATIONS ARE TAKING TO MITIGATE SOME OF THE RISKS THAT WE FOUND? AND WE TURN ALL OF THAT INTO ACTIONABLE RECOMMENDATIONS FOR MANAGEMENT TO CONSIDER TO, TO CLOSE SOME OF THOSE GAPS AND TO IMPROVE PAYROLL PROCESSES. AND OF COURSE, THAT GOES ALL GOES INTO A DRAFT REPORT. AND WE HAVE THE CONVERSATIONS REGARDING HOW THAT REPORT IS PRESENTED. WE GET THE MANAGEMENT RESPONSES FOR THOSE RECOMMENDATIONS. INCORPORATE ALL INTO A REPORT. AND THAT'S WHAT WE WILL BE PRESENTING TO YOU ALL AT THE END OF THIS PROJECT. AND SO JUST TO KIND OF SUM UP AUDIT PROCEDURES AT A HIGH LEVEL, YOU KNOW, AGAIN, 
          [02:20:07]
DOCUMENT COLLECTION, INTERVIEWS, WALKTHROUGHS, THAT'S REALLY WHERE WE START ASSESSING THE WORKFLOW PROCESS, PAYROLL WORKFLOW PROCESS, DOING OUR TESTING OF TRANSACTIONS, IDENTIFYING CHALLENGES WITHIN THE PAYROLL FUNCTION. AGAIN, YOU KNOW, WITH THE DECENTRALIZED AND CENTRALIZED PAYROLL ACTIVITIES THAT ARE OCCURRING, A NATURAL AREA THAT SOMETIMES ARE GAPS IS THOSE COORDINATING AND HANDOFF POINTS. AND SO WE ARE CERTAINLY LOOKING AT THOSE HANDOFF POINTS AND IDENTIFYING IF THERE'S ANY OPPORTUNITIES FOR IMPROVEMENT THERE. RESEARCHING PEER AND APPLICABLE CITY AND PAYROLL STRUCTURE ANALYSIS. SO WHAT ARE THE BEST PRACTICES THAT OTHER CITIES ARE BRINGING TO THE TABLE, AND HOW DOES THAT APPLY TO THE CITY? KYLE. IS IT A RECOMMENDATION THAT WOULD BE APPLICABLE FOR THE CITY AND ALSO LEAVING YOU WITH NOT ONLY A REPORT BUT DOCUMENTED PROCESS, MAPS, PAYROLL METRICS, WHAT ARE ROLES AND RESPONSIBILITIES THAT ARE DEFINED AND AS WELL AS THE RECOMMENDATIONS SO THAT, YOU KNOW, IT'S NOT JUST THE REPORT THAT'S BEING GIVEN, IT'S ACTUAL DOCUMENTATION THAT MANAGEMENT CAN THEN USE TO SAY, HERE'S OUR PAYROLL PROCESSES. WE CAN, YOU KNOW, WE HAVE PEOPLE ONBOARDING OUR SUPERVISORS, OUR NEW MANAGEMENT THAT ARE ONBOARDING. WE CAN GIVE THEM SOME OF THESE PROCESS FLOWS AND HELP THEM UNDERSTAND WHAT ARE THE EXPECTATIONS. AND SO NOT ONLY ARE WE DELIVERING OUR REPORT, BUT ALSO TOOLS THAT CAN BE UTILIZED AFTER WE LEAVE AND AFTER WE CONCLUDE THE PROJECT. WE DID WANT TO IDENTIFY A FEW AREAS OF FOCUS BECAUSE WE HAVE PERFORMED QUITE A BIT OF WORK THUS FAR. I'LL TALK THE NEXT SLIDE ABOUT WHERE WE ARE IN THE IN THE PROCESS. BUT AS WE ARE GOING ALONG THE OUR PROCEDURES, WE DO HAVE SOME IDENTIFIED AREAS OF FOCUS THAT WE ARE DIGGING MORE INTO. AND JUST TO GIVE YOU A LITTLE BIT OF A KIND OF A SNEAK PEEK OF AREAS THAT YOU MAY SEE COME UP IN THE REPORTING, AND THEY'RE IN NO PARTICULAR ORDER, BUT THESE ARE THE AREAS THAT WE'RE THAT WE'RE DIGGING A LITTLE BIT INTO. 
          WE'VE ALREADY TALKED ABOUT SINGLE EMPLOYEE, SINGLE POINTS OF RELIANCE. AND REALLY THAT'S THE CONCENTRATION OF ROLES AND RESPONSIBILITIES RELATED TO PAYROLL. RIGHT NOW, WE HAVE ONE PAYROLL ADMINISTRATOR WORKING WITHIN HR. AND WHAT IS THE POTENTIAL IMPACT TO THE CITY FOR HAVING THAT SINGLE POINT OF RELIANCE? AND, YOU KNOW, ALSO WHAT HAPPENS IF THAT ONE EMPLOYEE WERE TO LEAVE? AND DO WE HAVE ANYTHING TO ENSURE CONTINUITY OF THOSE PROCESSES, IF THAT WERE TO OCCUR AND LIMIT OPERATIONAL DISRUPTION, PAYROLL RECONCILIATION, PREPARATION AND REVIEW? THAT'S WHERE WE'RE LOOKING INTO THE CONSISTENCY OF PAYROLL RECONCILIATION. THAT IS DEFINITELY A KEY CONTROL WITHIN PAYROLL. AND SO WE'RE LOOKING AT WHO'S PERFORMING THOSE RECONCILIATIONS, TIME RECORDING VERSUS PAYMENT TAX WITHHOLDING, MAKING SURE ALL OF THAT RECONCILES TO THE MONEY THAT'S ACTUALLY GOING OUT THE DOOR, NOT QUITE FOLLOWING THE DOLLARS, BUT FOLLOWING THE DOLLARS TO SOME DEGREE. RIGHT NOW, THIS IS NOT A FORENSIC AUDIT, BUT WE CERTAINLY ARE ENSURING THAT THOSE RECONCILIATIONS THAT MANAGEMENT IS DOING ON A CONTINUOUS BASIS ARE MAKING SURE THAT THOSE DOLLARS MATCH, AND THEN ANY RECONCILIATIONS THAT NEED TO OCCUR BETWEEN NEW HIRES, TERMINATIONS, FOLKS THAT ARE ON OUR PAYROLL AND, YOU KNOW, ARE THEY SUPPOSED TO BE ON OUR PAYROLL? WERE THEY SUPPOSED TO BE REMOVED? AND HOW OFTEN THAT ACTIVITY IS OCCURRING? GIS CONFIGURATION IS A LITTLE BIT OF AN INTERESTING ONE. WITH THE NEW SYSTEM CAME THE POTENTIAL TO HAVE TURN TURN ON THE FUNCTIONALITY OF GIS CONFIGURATION, WHERE WHEREVER AN EMPLOYEE CLOCKS IN OR OUT, BECAUSE THEY HAVE, YOU KNOW, PHONES WHERE THEY CAN DOWNLOAD THE APP AND CLOCK IN AND OUT, IS THERE ANYTHING WITHIN THE FUNCTIONALITY THAT CAN PROHIBIT OR POTENTIALLY STOP SOMEBODY FROM CLOCKING IN OR CLOCKING OUT SOMEWHERE WHERE THEY ACTUALLY AREN'T? YOU KNOW, YOU'RE, YOU'RE, YOU'RE AT HOME, BUT YOU'RE CLOCKING IN TO, TO GO TO WORK. AND SO, YOU KNOW, IS THERE SOMETHING WITHIN THE SYSTEM THAT CAN PREVENT THAT? AND THEN MANUAL REVIEW AND TIMESHEET ANALYSIS. THIS IS REALLY THE CONSISTENCY OF SUPERVISORY MONITORING OF TIMESHEETS. WHILE WE DO HAVE A SYSTEM TO HELP US WITH OUR PAYROLL ADMINISTRATION, THERE STILL IS A CERTAIN DEGREE OF MONITORING AND MANUAL REVIEW THAT INHERENTLY NEEDS TO OCCUR. AND SO IS THAT HAPPENING ACROSS THE DEPARTMENTS. AND FOR SOME DEPARTMENTS, THIS IS A LITTLE BIT TRICKIER THAN OTHERS BECAUSE OF JUST THE COMPLEXITY OF OPERATIONS THAT THEY HAVE THERE, 24 OVER SEVEN ON THE CLOCK. HOW ARE WE MAKING SURE THAT THE SUPERVISORS HAVE THE KNOWLEDGE TO DO THAT? TIME SHEET ANALYSIS AND REVIEW AT THE BOTTOM, WE MOVE TO IRS NOTIFICATIONS AND POTENTIAL PENALTIES. SO HOW IS THE CITY MANAGING ITS REPORTING TO THE IRS REGARDING PAYROLL TAXES, AND ARE THERE ANY OPPORTUNITIES TO IMPROVE THAT? THE PREPARATION, THE REVIEW, VALIDATION OF TAX SETS PRIOR TO SUBMISSION TO THE IRS, AND IS THAT BEING DONE TIMELY EMPLOYEE TIMEKEEPING TRAINING AND OWNERSHIP. THIS IS REALLY THE CONTINUOUS TRAINING THAT REALLY SHOULD BE OCCURRING TO SOME LEVEL AND AVAILABLE TO EMPLOYEES AS THEY ARE GETTING 
          [02:25:05]
MOVING INTO POTENTIALLY NEW SUPERVISORY RESPONSIBILITIES OR NEW HIRES THAT ARE WITHIN SUPERVISORY SUPER SUPERVISORY RESPONSIBILITIES OR MANAGEMENT. AND HOW DO WE TRAIN THEM AND ENSURE THEY UNDERSTAND THE EXPECTATIONS OF THE CITIES, AS WELL AS THE TOOLS THAT ARE AVAILABLE TO THEM TO DO THIS JOB CORRECTLY? BECAUSE AS A SUPERVISOR AND AS A MANAGER, AT THE END OF THE DAY, THAT FALLS ON YOUR SHOULDERS TO ENSURE THAT YOUR EMPLOYEES ARE NOT ONLY GETTING PAID TIMELY AND CORRECTLY, BUT THAT THE CITY IS PROTECTED AS THAT OCCURS. 
          GOVERNANCE RELATED POLICIES AND PROCEDURES THIS IS REALLY CENTERED ON ENSURING THAT THE CITY HAS ADEQUATE AND SUFFICIENT PROCEDURES THAT COVER ALL THOSE VARIOUS PROCESS AREAS AND KEY ACTIVITIES THAT WE IDENTIFIED IN THE SCOPE. SO WE'RE LOOKING AT ALL THOSE VARIOUS AREAS AND ENSURING THAT THERE IS ADEQUATE INSTRUCTION EXPECTATIONS THAT ARE SET IN EACH OF THOSE AREAS, AND THAT IT MEETS MANAGEMENT'S EXPECTATIONS AT THE HIGHEST LEVEL. AND THEN LAST BUT NOT LEAST, TIMEKEEPING CONFIGURATION. AND THIS IS AGAIN, A NEW TO THE SYSTEM AND ITS SPECIFIC CONFIGURATION, HOW IT WAS SET UP FOR THE CITY. 
          THERE'S VARIOUS LEVELS OF GRANULARITY WHEN IT COMES TO HOW YOU CAN SET UP YOUR PAYROLL. 
          IS IT YOU KNOW, SOMEBODY CLOCKS IN AT 302, DOES IT ROUND IT UP TO 305, OR DOES IT ROUND IT DOWN TO 3 P.M. OR, YOU KNOW, A M OR WHATEVER YOU WANT, HOWEVER YOU WANT TO CLASSIFY THAT? OR IS IT ROUNDING TO THE NEAREST SECOND OR HUNDREDTH OF A SECOND? YOU KNOW, THAT ALL HAS IMPLICATIONS FOR, IRONICALLY, THE DOLLARS THAT ARE MOVING OUT THE DOOR. AND WHILE THAT DOESN'T SOUND LIKE IT WOULD BE A WHOLE LOT OF MONEY, IT ADDS UP, RIGHT? AND SO WE'RE DEFINITELY LOOKING AT CONFIGURATION. NOT ONLY THAT, BUT IS IT OVERLY GRANULAR AND CAUSING UNNECESSARY BOTTLENECKS AND INEFFICIENCIES WITHIN YOUR PERSONNEL? AND SO YOU CAN KIND OF HAVE RISKS ON BOTH SIDES. WHAT'S THE RIGHT LEVEL AND BALANCE OF CONFIGURATION FOR THE CITY? AND SO THERE'S A TECHNOLOGY COMPONENT. THERE'S A PROCESS COMPONENT, AND THERE'S DEFINITELY A PEOPLE COMPONENT. AND WE'RE LOOKING AT ALL THREE IN ALL OF THESE AREAS. FINALLY, TO LEAVE YOU WITH A STATUS. AND THIS WAS PROVIDED A COUPLE OF WEEKS AGO IN PREPARATION FOR THIS MEETING. WE HAVE COMPLETED, OF COURSE, ALL OF OUR PLANNING ACTIVITIES. WE ARE KNEE DEEP IN OUR FIELD WORK. WE ARE ON THE TAIL END OF OUR FIELD WORK. WE HAVE JUST REQUESTED SOME REMAINING DOCUMENTATION THAT WE NEED TO COMPLETE OUR TESTING PROCEDURES. WE ANTICIPATE THE TESTING PROCEDURES THEMSELVES TO ALL BE COMPLETE BY THE END OF THE MONTH, AND WE'LL PERFORM OUR VALIDATION PROCEDURES WITH MANAGEMENT. START SETTING UP DISCUSSIONS TO SAY, HEY, THESE ARE KIND OF THE PRELIMINARY FINDINGS, SOME RECOMMENDATIONS THAT WE WOULD LIKE TO PRESENT TO YOU, THAT QUALITY CONTROL PROCESS WHERE MYSELF MANAGEMENT, BRANDON, YOU KNOW, WE ALL TAKE A STAB AT REVIEWING ALL OF THE VARIOUS WORKPAPERS TO ENSURE A STRONG SYSTEM OF QUALITY MANAGEMENT THAT WILL ALL START TO OCCUR AT THE END OF MARCH, BEGINNING OF APRIL. AND WE HOPE TO HAVE A DRAFT REPORT TO YOU ALL BY THE END OF APRIL AND FINALIZE THAT IN THE MAY TIME FRAME. AND WITH THAT SUMMARY AND NEXT STEPS, AGAIN, WE I KIND OF JUST WENT THROUGH THOSE NEXT STEPS, BUT WE ARE WRAPPING UP OUR, OUR FIELD WORK TESTING. THAT INCLUDES LOOKING AT THOSE PROCESS FLOWS, THE WORKFLOW ASSESSMENT MATRIX, IDENTIFYING ROLES AND RESPONSIBILITIES VISUALLY, HELPING TO IDENTIFY WHERE THOSE GAPS ARE. AND THEN WE WILL BEGIN OUR VALIDATION PROCESS AS WELL AS START DRAFTING THE REPORT ITSELF AND THE RESULTS AND RECOMMENDATIONS FOR IMPROVEMENT FOR THEIR CONSIDERATION. AND THAT'S ALL OF MY PREPARED SLIDES. WE CAN CERTAINLY WE'D LIKE TO, YOU KNOW, CERTAINLY IF THERE'S ANY QUESTIONS, WE'D LIKE TO TAKE THOSE AND SEE IF WE CAN HELP ADDRESS THAT. ANY QUESTIONS? MANAGEMENT. COUNCILMEMBER GOZA. 
          HI. I WANTED TO KNOW WHEN THE FINAL REPORT IS ISSUED. WILL IT INCLUDE ALL FINDINGS AND NOT JUST SUMMARIES OF THOSE? WELL, THERE ARE ALSO BE MANAGEMENT RESPONSES AND THE SUPPORTING DATA TO SHOW WHAT THE ISSUES ARE. ABSOLUTELY. WHEN WE PROVIDE OUR FINDINGS AND OUR RECOMMENDATIONS WITHIN THE REPORT, WE DO PROVIDE PRETTY DETAILED CONDITION STATEMENTS. 
          SO, YOU KNOW, EXACTLY WHAT DID WE FIND, THE RESULTS OF THE PROCEDURES THAT WE PERFORMED, YOU KNOW, IN A VERY DETAILED WAY. YOU KNOW, IF WE DIDN'T IF WE SAMPLED 30 TRANSACTIONS AND THIS NUMBER OF TRANSACTIONS HAD THE DISCREPANCIES, WE IDENTIFY THAT. AND WHAT WAS THE ROOT CAUSE? IF WE CAN IDENTIFY IT, WHICH WE USUALLY DO. AND THEN OF COURSE, DETAILED RECOMMENDATIONS THAT NOT ONLY ADDRESS WHAT WE FOUND, BUT WHAT WAS THE CAUSE AND HOW DO WE ALSO ADDRESS THE CAUSE. AND SO OUR RECOMMENDATIONS ARE TWOFOLD TO ADDRESS BOTH WHAT WE FOUND AND WHAT COULD PREVENT THE ISSUE IN THE FUTURE THAT DOES, YOU KNOW, TO TO TO THE DEGREE THAT IT IS RELEVANT, WE CERTAINLY WILL PROVIDE DATA IN THIS PARTICULAR ONE, YOU'RE GOING TO SEE APPENDICES THAT INCLUDE WORKFLOWS AND MATRICES TO IDENTIFY WHO'S RESPONSIBLE FOR WHAT, WHO'S ACCOUNTABLE FOR WHAT. AND SO THERE ARE DETAILED DEPENDENCIES THAT WILL HAVE SOME INFORMATION REGARDING THE RESULTS. AND ESPECIALLY WHEN IT COMES TO THE DISCREPANCIES THAT 
          [02:30:02]
WE FOUND, OR ANY AREAS AND TOOLS THAT MANAGEMENT CAN TAKE BACK WITH THEM TO USE IN THE FUTURE. OKAY. THANK YOU. COUNCILMEMBER MCKINNEY. AS AS PART OF THE THE PAYROLL REVIEW, DID YOU LOOK AT OR WILL YOU LOOK AT LIKE, MAKE SURE I PHRASE THIS RIGHT, COMPARABLE POSITIONS WITHIN OUR CITY VERSUS OTHER CITIES AS FAR AS PAYROLL AND COMPENSATION, YOU KNOW, FOR I'LL USE MIKE MURPHY AS AN EXAMPLE. YOU KNOW, MY PUBLIC WORKS DIRECTOR IS GETTING X AMOUNT OF DOLLARS. HOW DOES THAT LINE UP WITH COMPARABLE POSITIONS IN IN OTHER CITIES AND WHATNOT? SURE. YEAH. THIS AUDIT IS ACTUALLY NOT INCLUDED. WE DON'T WE DON'T HAVE A COMPENSATION STUDY ASSOCIATED WITH THIS PROJECT. SO WE'RE NOT NECESSARILY LOOKING AT THE COMPARABILITY OF DOLLARS THAT ARE PAID TO EMPLOYEES. WE'RE MORE LOOKING IF, IF ANYTHING, WE'RE COMPARING THE CITY'S PROCESSES FOR CONDUCTING ITS PAYROLL ADMINISTRATION TO OTHER CITIES, BUT NOT NECESSARILY THE COMPENSATION THAT IS PAID AT WHAT LEVEL. IT'S A GOOD QUESTION, THOUGH. THANK YOU. MAY I ASK WHAT OTHER CITIES WERE YOU USING TO COMPARE? SO WE HAVE A LIST OF COMPARABLE CITIES, AND I DON'T HAVE THEM OFF THE TOP OF MY HEAD. BUT WE KNOW THAT THE CITY HAS ITS OWN LIST OF PEER OF PEERS THAT IT REGULARLY COMPARES ITSELF TO. NOT ONLY THAT, BUT BRANDON AND I AND OUR TEAM HAVE SIGNIFICANT INSTITUTIONAL KNOWLEDGE OF HOW OTHER CITIES DO THIS WORK, MEDIUM SIZED AND LARGE SIZED CITIES. AND SO THAT'S THE GOOD THING ABOUT SOME OF OUR EXPERIENCE THAT WE BRING TO THE TABLE IS WE DO HAVE THE OTHER CLIENTS THAT WE'VE DONE A LOT OF PAYROLL WORK FOR NOT ONLY CITIES, BUT ALSO HIGHER EDUCATION INSTITUTIONS AND OTHER QUASI GOVERNMENTAL ORGANIZATIONS. AND SO THERE'S THAT INSTITUTIONAL KNOWLEDGE. BUT THE ACTUAL PEER CITIES THAT WE WOULD BE LOOKING AT ARE THOSE THAT ARE COMPARABLE TO THE CITY OF KYLE, THAT ARE SELF-IDENTIFIED BY THE. WELL, THERE'LL BE NONE. I MEAN, I TOTALLY RESPECT THE CITY'S COMPARABLES, BUT I WOULD ALSO LIKE TO GET AN OUTSIDER'S PERSPECTIVE, WHETHER OR NOT THOSE COMPARABLES, THERE'S OTHER COMPARABLES THAT WE COULD BE USING AS WELL, WHERE YOU GUYS DO THAT OR NO. YEAH, EXACTLY. THAT COMES FROM THAT EXPERIENCE THAT WE HAVE AND THE OTHER CITIES THAT WE'VE DONE THIS WORK FOR. OUR GROUP HAS DONE A LOT OF THESE TYPES OF A LOT OF THIS WORK, A LOT OF VARIOUS CLIENTS THAT WE HAVE NOT ONLY WITHIN TEXAS, BUT EVEN OUTSIDE OF THE STATE. AND SO YEAH, SO IT'S CERTAINLY IN MEDIUM AND LARGE, OTHER LARGE SIZED CITIES. WE LOOK AT THOSE BEST PRACTICES AND BRING THOSE TO THE TABLE AS WELL. OKAY, PERFECT. ANY OTHER QUESTIONS? COUNCILMEMBER ZAPATA, I JUST WANTED TO SAY THANK YOU TO THE BOTH OF YOU FOR PRODUCING THIS PRESENTATION. IT WAS VERY DETAILED, WHICH I APPRECIATED, AND I'VE READ THE PREVIOUS RISK ASSESSMENT, WHICH IS LIKE 76 PAGES LONG. IF I REMEMBER, I'VE READ IT LIKE THREE TIMES. AND I THINK THE WAY THAT I'M UNDERSTANDING IT AND EVEN JUST JUDGING FROM THIS PAYROLL AUDIT IS THE RISK ASSESSMENT IS REALLY A GREAT ROADMAP FOR US TO BE ABLE TO UTILIZE TO PRIORITIZE AREAS THAT WE MAY WANT TO PERFORM AN AUDIT IN. 
          AND SO I JUST, I REALLY APPRECIATE THE TIME AND EXPERTISE THAT YOU ALL HAVE PUT INTO THIS. AND I ALSO WANTED TO BE ABLE TO LET YOU ALL KIND OF HAVE YOUR OWN FLOWERS AND TOOT YOUR OWN HORNS. AND IF YOU COULD WALK US THROUGH JUST YOUR EXPERIENCE, CREDENTIALS AND BACKGROUND, I THINK THAT'D BE GREAT. YEAH, SURE. SO DEFINITELY APPRECIATE THE KIND REMARKS. AND SO I'VE BEEN AN INTERNAL AUDITOR FOR ABOUT 20 YEARS. I STARTED THE FIRST DECADE WORKING FOR THE STATE OF TEXAS AND DIFFERENT INTERNAL AUDIT SHOPS FOR LARGE STATE AGENCIES, AND THEN BEEN AT WEAVER FOR ABOUT TEN NOW. SO ANOTHER TEN THERE AND LEADING REALLY FOR OUR PUBLIC SECTOR PRACTICE, MOSTLY IN LOCAL GOVERNMENT. SO CITIES, COUNTIES, SPECIAL PURPOSE DISTRICTS, TRANSIT, THINGS LIKE THAT ALSO LEAD OUR GRANTS CENTER OF EXCELLENCE. AND SO WE DO A LOT OF GRANT MONITORING AND COMPLIANCE EVERY YEAR FOR CLIENTS, HELPING THEM MANAGE THOSE GRANTS. ALSO LOOKING AT COMPLIANCE JUST OVERALL WITH FEDERAL TWO CFR 200 REQUIREMENTS. I'M A CERTIFIED INTERNAL AUDITOR, ALSO A CERTIFIED GRANT, GOVERNMENT AUDITING, PROFESSIONAL CERTIFICATION AND RISK MANAGEMENT ASSURANCE AND A CERTIFIED FRAUD EXAMINERS. AND SO YOU ALSO WORK WITH OUR FORENSIC PRACTICE DOING ALSO FORENSICS. HE TALKED ABOUT PEREZ, TALKED ABOUT FORENSIC AUDITS. WE WE ALSO DO A LOT OF WORK WITH OUR FORENSICS TEAM AT WEAVER, LOOKING AT REALLY THE CONTROL SIDE OF IT. AND SO ALSO DO INVESTIGATIONS FROM A VARIETY OF DIFFERENT AREAS AND PROCESSES. AND SO THAT'S, THAT'S WHAT I WROTE LEAD. AND THEN I'LL LET HOLLY TALK ABOUT HERS. YEAH. SO SIMILAR TO TO BRANDON, I STARTED MY CAREER WITHIN GOVERNMENT. I WORKED FOR THE FEDERAL GOVERNMENT FOR A NUMBER OF YEARS. AND THEN CITY OF DALLAS IS REALLY WHERE I DIPPED MY TOE INTO LOCAL GOVERNMENT AND FELL IN LOVE WITH IT. I WORKED FOR THE CITY AUDITOR FOR MANY YEARS BEFORE COMING TO WEAVER, AND I HAVE BEEN WITH WEAVER FOR THE PAST. 
          [02:35:01]
I'M GOING ON THE FIFTH YEAR WHERE I WORK VERY CLOSELY WITH BRANDON AND OTHERS TO PERFORM, SPECIFICALLY PUBLIC SECTOR INTERNAL AUDIT, WHICH IS MOSTLY FOCUSED IN THE LOCAL GOVERNMENT AREA AS WELL AS SOME STATE, WHILE BRAIN AND SPECIALIZES A LOT IN GRANTS. I SPECIALIZE VERY MUCH IN WHAT'S CALLED PERFORMANCE AUDIT, WHICH IS A TYPE OF AUDIT THAT OCCURS THROUGHOUT GOVERNMENTS AND HAS SPECIFIC STANDARDS RELATED TO PERFORMANCE MANAGEMENT, EFFICIENCY, EFFECTIVENESS, AND REALLY FOLLOWING, YOU KNOW, FOLLOWING THE DOLLAR MORE FOR ENSURING THAT WHAT WE PAID FOR WITH OUR DOLLARS, WE, WE GOT ON THE ON THE OTHER SIDE. AND SO PERFORMANCE AUDIT IS REALLY WHERE I'VE SPENT THE MAJORITY OF MY CAREER BEFORE COMING TO WEAVER. AND THEN I AM A CERTIFIED PUBLIC ACCOUNTANT, A CPA, AS WELL AS A CERTIFIED INTERNAL AUDITOR. AND LIKE BRANDON SAID, I HAVE, I WORK AS WELL WITH OUR FORENSIC AND LITIGATION PRACTICE ON THE CONTROL SIDE TO EVALUATE PROCESSES IN RELATIONSHIP TO HOW THAT COULD POTENTIALLY POSE FRAUD RISKS OR HOW THEY ENTITIES CAN CLOSE THOSE GAPS. 
          AND SO WE HAVE SOME, SOME DEFINITELY SOME, SOME SIMILAR AREAS WHERE WE FOCUS ON IN OUR CAREERS. ALL RIGHT. WELL, THANK YOU SO MUCH. THANK YOU. ALL RIGHT. ANY OTHER QUESTIONS. ALL RIGHT. WE'RE GOING TO THANK YOU VERY MUCH. WE APPRECIATE IT. THANK YOU. ALL RIGHT. WE APPRECIATE YOUR TIME TO SAY THANK YOU TO HOLLY AND BRANDON. AND THANK YOU FOR YOUR INDULGENCE. THESE ARE LONG, DETAILED PRESENTATIONS, BUT HOPEFULLY THAT WAS WHAT THE COUNCIL WAS LOOKING FOR AS WE BROUGHT THIS FORWARD. SO THANK YOU GUYS. THANK YOU. HAVE A GOOD NIGHT. ALL RIGHT. NEXT NUMBER FIVE RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF FEEDBACK REGARDING AN UPDATE ON THE SCOPE OF WORK AND TIMELINE FOR THE COMPREHENSIVE 
          [4) Receive a report, hold a discussion, and provide staff feedback regarding an overview of the City's financial transparency, financial reporting structure, and access to financial reports.]
CITYWIDE DATA POLICY. ITEM PRESENTER JESSE ELIZONDO ACTUALLY, MAYOR, WE'RE ON ITEM NUMBER FOUR. OH MY BAD. SORRY, I WAS GOING TO SKIP ONE. ALL RIGHT. RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF FEEDBACK REGARDING AN OVERVIEW OF THE CITY'S FINANCIAL TRANSPARENCY, FINANCIAL REPORTING STRUCTURE AND ACCESS TO FINANCIAL REPORTS. WAIT, WAS THE OTHER GIRL'S NAME HOLLY TOO? YES, YES. THAT'S WHY I WAS LIKE, I SWEAR, SHE'S MY BAD. I'VE NEVER FOLLOWED A HOLLY HEART BEFORE. AWESOME. THAT'S AWESOME. OH MY GOSH. ALL RIGHT, LET ME BRING THIS DESK UP JUST A BIT. I DON'T SEE IT COMING UP ON THE SCREEN. OH. OKAY. THERE WE ARE. 
          GOOD EVENING, MAYOR AND COUNCIL. MY NAME IS HOLLY HOLT TORRES. I AM THE ASSISTANT DIRECTOR FOR FINANCE. I AM EXCITED TO BE HERE WITH YOU THIS EVENING TO TAKE A DEEP DIVE INTO FINANCIAL TRANSPARENCY IN THE CITY OF KYLE. WHEN RESIDENTS PAY THEIR TAXES, THEY TRUST THAT THE CITY WILL. MANAGER WILL MANAGE THESE DOLLARS RESPONSIBLY. BUT IN MODERN LOCAL GOVERNMENT, RESPONSIBLE MANAGEMENT ISN'T ENOUGH. RESIDENTS WANT TO UNDERSTAND WHERE THEIR MONEY GOES, HOW DECISIONS ARE MADE, AND HOW THOSE INVESTMENTS SHAPE THE FUTURE OF THEIR COMMUNITY. 
          UNDERSTANDABLY SO. FISCAL TRANSPARENCY IS HOW WE ANSWER THOSE QUESTIONS. TONIGHT'S PRESENTATION WALKS THROUGH THE FINANCIAL REPORTING STRUCTURE OF THE CITY OF KYLE THAT USES TO PROVIDE THAT TRANSPARENCY TOOLS THAT ALLOW RESIDENTS AND PROVIDE THAT TRANSPARENCY, TOOLS THAT ALLOW RESIDENTS LEADERSHIP AND EXTERNAL TO ALLOW THAT ALLOW RESIDENTS LEADERSHIP AND EXTERNAL PARTNERS TO CLEARLY UNDERSTAND THE CITY'S FINANCIAL HEALTH AND DIRECTION. TOGETHER, THESE REPORTS PROVIDE A CLEAR, STRUCTURED VIEW OF HOW PUBLIC RESOURCES ARE PLANNED, MANAGED AND EVALUATED THROUGHOUT THE FISCAL YEAR. THIS IS THE FOUNDATION OF TRUST BETWEEN LOCAL GOVERNMENT AND THE COMMUNITY THAT WE SERVE. TO GUIDE TONIGHT'S DISCUSSION, WE WILL TALK THROUGH FIVE KEY AREAS. FIRST, WE WILL BEGIN WITH THE CONCEPT OF FINANCIAL TRANSPARENCY AND WHY IT MATTERS, NOT JUST FROM A COMPLIANCE STANDPOINT, BUT FROM A COMMUNITY PERSPECTIVE, A COMMUNITY TRUST PERSPECTIVE. 
          THEN WE WILL REVIEW KYLE'S FINANCIAL REPORTING FRAMEWORK, WHICH INCLUDES THE FIVE MAJOR FINANCIAL DOCUMENTS THE CITY PRODUCES. NEXT, WE WILL LOOK AT HOW THESE DOCUMENTS WORK TOGETHER, BECAUSE NO SINGLE REPORT TELLS THE ENTIRE STORY. WE'LL ALSO DISCUSS KYLE'S COMMITMENT TO FISCAL TRANSPARENCY, WHICH GOES BEYOND SIMPLY PRODUCING REPORTS. AND FINALLY, WE'LL BRIEFLY LOOK AHEAD AT FINANCIAL TRANSPARENCY. 2.0 HOW THE CITY IS USING NEW 
          [02:40:05]
DIGITAL TOOLS TO IMPROVE ACCESSIBILITY AND UNDERSTANDING OF FINANCIAL INFORMATION. 
          BEFORE I BEGIN THIS EVENING'S PRESENTATION, I WOULD LIKE TO TL SERVICES TEAM THAT IS HERE WITH US THIS EVENING. FIRST, DIRECTOR PREFERS MOHETH NEEDS NO INTRODUCTION, AND HE'S A HARD MAN TO FOLLOW IN PRESENTATION. WE ALSO HAVE THE CITY'S CONTROLLER, ANDY ALEJANDRO. HE IS HERE WITH US THIS EVENING AND THE CITY'S BUDGET MANAGER ON BOTH THE OPERATING AND THE CAPITAL SIDE, DYLAN SAUNDERSON. WE ARE HERE AS A TEAM TO ANSWER ANY QUESTIONS THAT YOU MAY HAVE AT THE CONCLUSION OF THIS PRESENTATION, AND TO PROVIDE CLARITY IN ANY AREA, NOT JUST THIS EVENING, BUT GOING FORWARD. ANY TIME YOU'D LIKE TO PROVIDE CLARITY, YOU'D LIKE TO DISCUSS FINANCIAL PERFORMANCE, YOU'D LIKE TO DISCUSS DOCUMENTS AND HOW TO ACCESS THOSE. WE SERVE YOU ALL IN THAT CAPACITY, INCLUDING THE RESIDENTS. 
          TONIGHT, WE WILL BEGIN WITH THE CONCEPT OF FINANCIAL TRANSPARENCY, WHAT IT IS AND WHY IT MATTERS. FINANCIAL TRANSPARENCY IS THE FOUNDATION OF TRUST BETWEEN A CITY AND ITS RESIDENTS. WHEN RESIDENTS CAN CLEARLY SEE WHERE THEIR TAX DOLLARS GO AND WHY, CONFIDENCE IN LOCAL GOVERNMENT GROWS. TRANSPARENCY ALSO ENSURES ACCOUNTABILITY. CLEAR FINANCIAL REPORTING ALLOWS LEADERSHIP AND DEPARTMENTS TO BE EVALUATED AGAINST MEASURABLE FINANCIAL STANDARDS. IT ALSO ENCOURAGES CIVIC ENGAGEMENT WHEN FINANCIAL INFORMATION IS ACCESSIBLE AND UNDERSTANDABLE AND UNDERSTANDABLE. AND I'M GOING TO COME BACK TO THIS THEME MULTIPLE TIMES. IF YOU'VE HEARD ME PRESENT AT ALL, YOU KNOW HOW PASSIONATE I AM ABOUT INTENTIONALLY CREATING REPORTS THAT RESONATE WITH ALL OF OUR RESIDENTS AND AN EQUITABLE, INCLUSIVE WAY. SO WE WILL REVISIT THIS THEME THROUGHOUT THE PRESENTATION. IT INCLUDES AND ENCOURAGES CIVIC ENGAGEMENT WHEN FINANCIAL INFORMATION IS ACCESSIBLE AND UNDERSTANDABLE, RESIDENTS ARE MORE LIKELY TO PARTICIPATE IN THE BUDGET PROCESS AND PUBLIC DISCUSSIONS. 
          AND FINALLY, TRANSPARENCY SUPPORTS ECONOMIC GROWTH. INVESTORS, DEVELOPERS, AND REGIONAL PARTNERS RELY ON RELIABLE FINANCIAL INFORMATION WHEN EVALUATING A COMMUNITY SUCH AS KYLE. THE CITY OF KYLE USES FIVE PRIMARY FINANCIAL DOCUMENTS TO COMMUNICATE ITS FISCAL POSITION. THIS EVENING, WE'RE GOING TO DISCUSS EACH OF THOSE DOCUMENTS IN DETAIL IN TURN. EACH DOCUMENT SERVES A DIFFERENT PURPOSE. OF COURSE, THE ANNUAL OPERATING BUDGET OUTLINES THE CITY'S FINANCIAL PLAN FOR THE YEAR, THE CAPITAL IMPROVEMENT PLAN, OR CIP, FOCUSES ON LONG TERM INVESTMENT, INFRASTRUCTURE INVESTMENTS, DEBT AND FEE SCHEDULES, PROVIDE TRANSPARENCY REGARDING BORROWING CAPACITY AND THE FEES CHARGED FOR SERVICES. THE QUARTERLY FINANCIAL STATUS REPORT, OR FSR, PROVIDES REGULAR UPDATES ON FISCAL FINANCIAL PERFORMANCE THROUGHOUT THE FISCAL YEAR. AND FINALLY, THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, OR OCC, FOR PROVIDES THE CITY'S AUDITED FINANCIAL STATEMENTS AT YEAR END. INDIVIDUALLY, EACH DOCUMENT ANSWERS SPECIFIC QUESTIONS, BUT COLLECTIVELY THEY PROVIDE A COMPLETE FINANCIAL PICTURE. LET US BEGIN THIS EVENING WITH BUDGET DOCUMENTS. THE ANNUAL OPERATING BUDGET IS THE CITY'S PRIMARY FINANCIAL PLANNING DOCUMENT. IT OUTLINES HOW THE CITY PLANS TO DEPLOY PUBLIC RESOURCES DURING THE FISCAL YEAR. THE BUDGET INCLUDES DEPARTMENT DETAILED DEPARTMENT SPENDING PLANS. IT IDENTIFIES THE REVENUE SOURCES THAT FUND CITY OPERATIONS. IT OUTLINES STAFFING LEVELS ACROSS DEPARTMENTS. IT DESCRIBES THE PROGRAMS AND SERVICES THAT THE CITY DELIVERS, AND IT INCLUDES HISTORICAL, FINANCIAL, DATA AND PERFORMANCE MEASURES. IN SHORT, THE OPERATING BUDGET SHOWS HOW FINANCIAL RESOURCES TRANSLATE INTO REAL SERVICES FOR THE COMMUNITY. BEYOND A SPENDING PLAN, BUDGET DOCUMENTS PROVIDE IMPORTANT CONTEXT AND TRANSPARENCY. THEY INCLUDE LINE ITEM DETAIL BY FUND, DEPARTMENT DIVISION CATEGORY AND GENERAL LEDGER LINE, WHICH SHOWS EXACTLY WHERE RESOURCES ARE ALLOCATED. THEY SUMMARIZE COMMUNITY FEEDBACK GATHERED DURING THE BUDGET PROCESS. 
          WE'RE ABOUT TO TURN INTO BUDGET DEVELOPMENT 27. THAT COMMUNITY FEEDBACK HELPS SHAPE THE 
          [02:45:04]
DECISIONS THAT THE CITY MAKES THROUGHOUT THE FISCAL YEAR, WITH THAT ENSURES RESIDENTS INPUT IS REFLECTED IN FINANCIAL DECISIONS. THEY ALSO LINK SPENDING DECISIONS TO SERVICE PRIORITIES AND PERFORMANCE MEASURES, HELPING LEADERSHIP EVALUATE RESULTS. AND THEY DOCUMENT THE ASSUMPTIONS AND FINANCIAL POLICIES THAT GUIDE BUDGET DEVELOPMENT. ALL OF THIS HELPS RESIDENTS AND COUNCIL UNDERSTAND NOT JUST WHAT THE CITY SPENDS, BUT WHY THOSE DECISIONS ARE MADE. AT ITS CORE, THE ANNUAL OPERATING BUDGET IS KYLE'S FINANCIAL BLUEPRINT OF THE YEAR. IT LEGALLY AUTHORIZES ALL CITY SPENDING AND ALIGNS FUNDING WITH COMMUNITY PRIORITIES AND COUNCIL DIRECTION. IT ALSO COMMUNICATES TO THE RESIDENTS HOW THEIR TAXES, DOLLARS, SUPPORT DAILY CITY SERVICES, AND IT BECOMES THE PRIMARY TOOL GUIDING OPERATIONAL AND STRATEGIC DECISION MAKING THROUGHOUT THE YEAR. DOCUMENT NUMBER TWO CAPITAL IMPROVEMENT PLAN, OR CIP, AS WE CALL IT. WHILE THE OPERATING BUDGET FOCUSES ON DAY TO DAY SERVICES, THE CAPITAL IMPROVEMENT PLAN, OR CIP, FOCUSES ON LONG TERM INVESTMENTS FOR A FAST GROWING CITY LIKE KYLE, THIS PLANNING IS CRITICAL. THE CIP OUTLINES INVESTMENTS IN TRANSPORTATION, PARKS, AND PUBLIC SPACES AND FACILITIES, AND WATER AND WASTEWATER INFRASTRUCTURE. THESE PROJECTS ARE THE BACKBONE OF COMMUNITY GROWTH AND QUALITY OF LIFE. THE CIP PROVIDES A TRANSPARENT VIEW OF MAJOR INFRASTRUCTURE INVESTMENTS FOR EACH PROJECT. IT IDENTIFIES THE FOLLOWING. THE SCOPE OF THE PROJECT. THE ESTIMATED TIMELINES, ESTIMATED COSTS, AND FUNDING SOURCES. IS THE PROJECT FUNDED WITH BONDS? IS IT FUNDED WITH GRANTS, IMPACT FEES, ETC. AND IT PROVIDES A FIVE YEAR PLANNING OUTLOOK, ALLOWING THE CITY TO ANTICIPATE FUTURE INFRASTRUCTURE NEEDS WHILE MAINTAINING FINANCIAL DISCIPLINE. THE CIP ENSURES THAT INFRASTRUCTURE INVESTMENTS KEEP PACE WITH KYLE'S RAPID GROWTH. IT HELPS PRIORITIZE PROJECTS BASED ON COMMUNITY IMPACT AND NEED. IT ENSURES THE CITY COMMITS TO PROJECTS IT CAN FUND RESPONSIBLY, AND ULTIMATELY, IT CONNECTS TODAY'S FISCAL DECISIONS TO TOMORROW'S COMMUNITY VISION. DOCUMENT NUMBER THREE DEBT AND FEE SCHEDULES. THESE SCHEDULES PROVIDE TRANSPARENCY REGARDING THE CITY'S FINANCIAL OBLIGATIONS AND THE FEES CHARGED FOR CITY SERVICES. MUNICIPAL DEBT IS TYPICALLY ISSUED TO FINANCE LARGE INFRASTRUCTURE INVESTMENTS IDENTIFIED IN THE CITY'S CIP TO ALIGN BORROWING DECISIONS WITH INFRASTRUCTURE PRIORITIES AND LONG RANGE FINANCIAL PLANNING. 
          DEBT SCHEDULES INCLUDE INFORMATION ABOUT OUTSTANDING BONDS, LOAN OBLIGATIONS AND ANNUAL DEBT SERVICE PAYMENTS. FEE SCHEDULE DOCUMENTS ARE FEES CHARGED FOR DEVELOPMENT, UTILITIES, PERMITS AND OTHER SERVICES. SO IF YOU'RE GOING TO RENT A FACILITY OR A PAVILION FOR A SWIMMING PARTY, THAT'S A FEE THAT WOULD BE LISTED THERE, RIGHT? FOR RESIDENTS AND INVESTORS ALIKE, THIS INFORMATION DEMONSTRATES RESPONSIBLE BORROWING AND ENSURES THAT FEES ARE ALIGNED WITH THE COST OF PROVIDING SERVICES. DEBT SCHEDULES SHOW THE CITY'S OUTSTANDING OBLIGATION AND BORROWING STRUCTURE, INCLUDING GENERAL OBLIGATION, BONDS, REVENUE BONDS, CERTIFICATES OF OBLIGATION, TAX NOTES AND OTHER FINANCIAL INSTRUMENTS. THEY TYPICALLY INCLUDE THE ORIGINAL BOND ISSUANCE AMOUNT, REMAINING PRINCIPAL BALANCE, INTEREST RATES, MATURITY DATES, AND THE ANNUAL DEBT SERVICE PAYMENT, WHICH IS THE PRINCIPAL PLUS THE INTEREST. DEBT SCHEDULES PROVIDE A COMPREHENSIVE LISTING OF ALL OUTSTANDING DEBT ISSUED BY THE CITY TO CLEARLY DOCUMENT THE CITY'S LONG TERM FINANCIAL COMMITMENTS AND PROVIDE A TRANSPARENT RECORD OF HOW INFRASTRUCTURE INVESTMENTS ARE FINANCED AND HOW THEY ARE REPAID. DEBT SCHEDULES PROVIDE A YEAR BY YEAR PROJECTION OF REQUIRED DEBT SERVICE PAYMENTS TO ENSURE CITY MANAGES DEBT RESPONSIBLY, WHILE MAINTAINING LONG TERM FINANCIAL STABILITY. FEE SCHEDULES LIST THE OFFICIAL FEES CHARGED FOR CITY SERVICES, AS I MENTIONED, AND REGULATORY ACTIVITIES TO ENSURE THAT RESIDENTS, BUSINESSES AND 
          [02:50:03]
STAKEHOLDERS UNDERSTAND HOW SERVICE CHARGES ARE STRUCTURED AND APPLIED. DOCUMENT NUMBER FOUR QUARTERLY FINANCIAL STATUS REPORT A QUARTERLY FINANCIAL STATUS REPORT, OR FSR, AS WE REFER TO IT, IS A FORMAL FINANCIAL UPDATE THAT PROVIDES CITY LEADERSHIP IN THE PUBLIC WITH A SNAPSHOT OF THE CITY'S FINANCIAL PERFORMANCE DURING THE FISCAL YEAR. THE FSR IS AN IMPORTANT TOOL FOR ONGOING BUDGET OVERSIGHT AND TRANSPARENCY THROUGHOUT THE FISCAL YEAR. A QUARTERLY FINANCIAL STATUS REPORT IS A STRUCTURED FINANCIAL REPORT PREPARED EVERY THREE MONTHS POSTED TO THE WEBSITE THAT SHOWS HOW MUCH REVENUE THE CITY HAS COLLECTED, HOW MUCH HAS BEEN SPENT, HOW THOSE NUMBERS COMPARE TO THE ADOPTED BUDGET, AND WHETHER FINANCIAL PERFORMANCE IS ON TRACK OR NOT. IT ALSO INCLUDES REVENUE AND EXPENDITURE PERFORMANCE, SO THE REPORT SHOWS ACTUAL REVENUE COLLECTION COMPARED TO BUDGETED AND EXPENSES. BUDGETED EXPECTATIONS OFTEN INCLUDE MAJOR CATEGORIES SUCH AS PROPERTY TAX, SALES TAX, UTILITY REVENUES, ETC. THIS ALLOWS LEADERSHIP TO QUICKLY SEE WHETHER REVENUES ARE TRACKING ABOVE OR BELOW PROJECTIONS, EXPENDITURE, PERFORMANCE. IT'S VERY MUCH THE SAME THING ON THE EXPENDITURE SIDE ARE THE EXPENDITURES THAT ARE BEING SPENT THROUGHOUT THE FISCAL YEAR, TRACKING WHAT THE BUDGETED THAT WAS APPROVED IS, OR ARE THEY EXCEEDING THEM? ARE THEY UNDER ARE THEY OVER? THESE ARE TYPICALLY ORGANIZED BY CATEGORIES SUCH AS PERSONNEL, CONTRACTUAL SERVICES, COMMODITIES, ETC. THIS HELPS IDENTIFY SPENDING TRENDS. IT HELPS IDENTIFY DEPARTMENTS THAT ARE NEARING BUDGET LIMITS, FOR EXAMPLE, AND IT ALSO HELPS TO IDENTIFY AREAS OF POTENTIAL SAVINGS FUNDS THAT COULD BE REALLOCATED FOR SOMETHING ELSE THROUGHOUT THE FISCAL YEAR. IT ALSO INCLUDES FINANCIAL TRENDS AND FORECASTS, SO THESE QUARTERLY REPORTS INCLUDE PROJECTIONS AND NARRATIVE ANALYZES. AS I MENTIONED, YEAR IN REVENUE PROJECTIONS, EXPENSE REVENUE PROJECTIONS, EXPENSE PROJECTIONS, RATHER, POTENTIAL BUDGET SHORTFALLS, ECONOMIC TRENDS AFFECTING THE CITY. THIS ANALYSIS HELPS THE CITY MAKE ADJUSTMENTS BEFORE THE FISCAL YEAR ENDS. THIS IS IMPORTANT, I. 
          I SPEND A LOT OF TIME DEVELOPING FSR AND THINKING ABOUT THE VALUE OF THEM. THEY DO POST QUARTERLY, BUT THEY GIVE SUCH ROBUST INFORMATION THAT WE NEED TO KNOW SO THAT WE CAN PIVOT WHEN WE NEED TO BEFORE WE GET TO MID-YEAR THROUGH THE FISCAL YEAR OR TO THE END OF THE FISCAL YEAR. THIS INFORMATION HELPS US MAKE THOSE DECISIONS ACCORDINGLY AND ADJUST. IT ENSURES THAT THE CITY IS STAYING WITH THE ADOPTED BUDGET THROUGHOUT THE FISCAL YEAR, PROACTIVELY PROACTIVELY IDENTIFIES FINANCIAL ISSUES EARLY EARLY, ALLOWING LEADERSHIP TO ADJUST SPENDING OR REVENUE STRATEGIES IF NECESSARY. PROVIDES REGULAR FINANCIAL UPDATES TO CITY COUNCIL AND RESIDENTS, AND IT HELPS CITY LEADERSHIP MAKE POLICY AND BUDGET DECISIONS BASED ON CURRENT FINANCIAL DATA. OKAY. AND FINALLY, DOCUMENT NUMBER FIVE, THE ANNUAL COMPREHENSIVE FINANCIAL REPORT, OR WHAT WE REFER TO AS THE AQUIFER. THE AQUIFER IS THE CITY'S MOST COMPREHENSIVE FINANCIAL REPORT. IT CONTAINS AUDITED FINANCIAL STATEMENTS PREPARED ACCORDING TO NATIONAL ACCOUNTING STANDARDS, BECAUSE IT UNDERGOES AN EXTENSIVE AND EXTERNAL AUDIT. IT SERVES AS THE KYLES OFFICIAL FISCAL REPORT CARD AT YEAR END. OKAY, NOW THE AQUIFER CONTAINS A LOT OF INFORMATION, SO BEAR WITH ME AS I TRY TO SUMMARIZE THIS. OKAY? IT CONTAINS FORMAL FINANCIAL STATEMENTS INCLUDING STATEMENT OF NET POSITION, STATEMENT OF ACTIVITIES, GOVERNMENT FUND, BALANCE, STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE, PROPRIETARY AND FIDUCIARY FUND STATEMENTS TO PROVIDE VERIFIED, RELIABLE FINANCIAL INFORMATION THAT CONFIRMS THE CITY'S FINANCIAL CONDITION AND PERFORMANCE. THE AQUIFER PROVIDES A FULL OVERVIEW OF THE CITY'S FINANCIAL POSITION, INCLUDING ASSETS, LIABILITIES, FUND BALANCES AND RESERVES. NET POSITION TO SHOW WHETHER THE CITY'S FINANCES ARE STABLE, SUSTAINABLE AND WELL MANAGED. THE AQUIFER INCLUDES EXTERNAL NOTES TO THE FINANCIAL 
          [02:55:02]
STATEMENTS, WHICH EXPLAIN ACCOUNTING POLICIES AND REPORTING METHODOLOGIES, DEBT OBLIGATION AND REPAYMENT SCHEDULES, PENSION AND RETIREMENT LIABILITIES, CAPITAL ASSETS AND INFRASTRUCTURE, INVESTMENTS AND COMMITMENTS AND CONTINGENCIES. CONTINGENCIES TO PROVIDE CONTEXT AND TRANSPARENCY SO READERS FULLY UNDERSTAND THE FINANCIAL DOCUMENTS. THE PURPOSE OF THE AQUIFER IS TO ENSURE THE CITY'S FINANCIAL REPORTING MEETS NATIONALLY RECOGNIZED STANDARDS FOR TRANSPARENCY, ACCURACY AND ACCOUNTABILITY. IT ALSO VERIFIES HOW PUBLIC FUNDS WERE MANAGED. IT EXPLAINS HOW FINANCIAL ACTIVITIES. IT EXPLAINS MAJOR FINANCIAL ACTIVITIES AND PROVIDES HISTORICAL DATA THAT SUPPORTS TRANSPARENCY AND LONG TERM FINANCIAL ACCOUNTABILITY. GET OFF OF THAT. OKAY, NOW WE'VE GONE OVER THE FIVE MAJOR DOCUMENTS, AND NOW I'D LIKE TO TALK ABOUT HOW THESE DOCUMENTS WORK TOGETHER. NO SINGLE FINANCIAL DOCUMENT TELLS THE ENTIRE STORY OF THE FISCAL HEALTH OF ANY CITY. INSTEAD, THESE FIVE REPORTS WORK TOGETHER AS PART OF A CONTINUOUS A CONTINUOUS TRANSPARENCY CYCLE. THE BUDGET SETS THE PLAN. THE CIP OUTLINES, OUTLINES LONG TERM INVESTMENTS, DEBT SCHEDULES, PROVIDE CLARITY ON FINANCIAL OBLIGATIONS AND DEBT CAPACITY. FEE SCHEDULES PROVIDE DETAILS ON CITY SERVICE FEES. QUARTERLY STATUS REPORT TRACKS PERFORMANCE DURING THE FISCAL YEAR. AND FINALLY, THE ACFR PROVIDES THE FINAL AUDITED RESULTS. TOGETHER, THEY CREATE A FINANCIAL ECOSYSTEM, ENSURING KYLE'S FINANCIAL STORY IS COMMUNICATED CLEARLY, CONSISTENTLY, AND YEAR ROUND. THE BENEFITS TO RESIDENTS OF FINANCIAL TRANSPARENCY FOR RESIDENTS, THIS REPORTING FRAMEWORK ANSWERS THE MOST IMPORTANT QUESTIONS THAT I BEGAN THE PRESENTATION WITH, WHICH IS WHERE DO MY TAXPAYER DOLLARS GO? IS THE CITY SPENDING RESPONSIBLY? IS THIS CITY PLANNING FOR THE FUTURE? AND IF SO, HOW? WHAT DOES THAT LOOK LIKE? BY PUBLISHING THESE REPORTS ONLINE AND MAKING THEM ACCESSIBLE TO THE PUBLIC, KYLE ENSURES THAT RESIDENTS CAN UNDERSTAND HOW THEIR COMMUNITY IS FUNDED AND MANAGED. FOR CITY LEADERSHIP AND CITY COUNCIL. THESE TOOLS SUPPORT BETTER DECISION MAKING. FINANCIAL REPORTING PROVIDES THE DATA NEEDED TO EVALUATE POLICY OPTIONS, MANAGE RISKS AND ENSURE FISCAL RESPONSIBILITY AND SUSTAINABILITY. THEY ALSO ALLOW LEADERSHIP TO MONITOR DEPARTMENT PERFORMANCE AND PLAN RESPONSIBLY FOR GROWTH. IN SHORT, THESE REPORTS TRANSFORM FINANCIAL DATA INTO ACTIONABLE INTELLIGENCE FOR CITY LEADERSHIP. RIGHT. I WANT TO TALK A BIT ABOUT KYLE'S COMMITMENT TO TRANSPARENCY. 
          KYLE'S APPROACH TO FINANCIAL TRANSPARENCY IS GUIDED BY SEVERAL KEY PRINCIPLES CLEAR REPORTING, WHICH ENSURES FINANCIAL INFORMATION IS UNDERSTANDABLE TO ALL RESIDENTS. 
          OKAY, AGAIN, IF YOU WERE HERE WHEN I BRIEFED COUNCIL THE FIRST TIME ON THE CITY'S FIRST ONLINE DIGITAL BUDGET BOOK, YOU KNOW HOW IMPORTANT IT IS TO ME AND HOW INTENTIONAL I AND THE TEAM IS IN BUILDING TOOLS THAT RESONATE WITH ALL OF OUR RESIDENTS. THEY'RE INCLUSIVE. 
          THEY'RE EQUITABLE, NOT JUST FROM AN EQUALITY STANDPOINT. THERE'S A DIFFERENCE IN EQUALITY AND EQUITY. EQUALITY IS IT'S POSTED ON THE WEBSITE AND ANYBODY CAN ACCESS IT. 
          EQUITY IS THE CONCEPT OF UNDERSTANDING THAT EVERYBODY'S STARTING POINT ISN'T IN THE SAME PLACE. WE HAVE AN OBLIGATION TO OUR RESIDENTS TO MAKE SURE THAT THESE REPORTS ARE EASY TO UNDERSTAND, NOT WRITTEN IN JARGON THAT ONLY ACCOUNTANTS CAN UNDERSTAND, BUT THEY'RE TRANSLATED INTO ANY LANGUAGE. OUR RESIDENTS, STAKEHOLDERS, LEADERSHIP OR VISITORS TO OUR WEBSITE WISH TO RECEIVE THEIR INFORMATION AND NAVIGATE THESE FINANCIAL REPORTS. WE ARE INTENTIONAL ABOUT CREATING THE REPORTS THIS WAY, AND SO WE WILL CONTINUE TO DEVELOP TOOLS. WE'RE GOING TO TALK ABOUT SOME SOME NEW TOOLS AT THE END OF THIS PRESENTATION. 
          THIS IS A THEME YOU'RE GOING TO HEAR FROM ME EVERY TIME I PRESENT TO COUNCIL. ANOTHER 
          [03:00:04]
APPROACH, ANOTHER KEY PRINCIPLE IS REGULAR UPDATES KEEPING THE COMMUNITY INFORMED THROUGHOUT THE YEAR, NOT JUST A BRIEFING ONCE A YEAR, NOT JUST WHEN BUDGET KICKOFF IS HAPPENING, NOT WHEN JUST THE AUDIT HAS CONCLUDED. IT IS A YEAR ROUND CONVERSATION. RESPONSIBLE STEWARDSHIP ENSURES TAXPAYER DOLLARS ARE MANAGED CAREFULLY. LONG TERM PLANNING PROTECTS FUTURE GENERATIONS, AND FINALLY, OPEN COMMUNICATION ENSURES RESIDENTS AND LEADERSHIP ALWAYS HAVE ACCESS TO CITY'S FINANCIAL STORY AND DOCUMENTS. IN A MOMENT, I'M GOING TO WALK YOU CLICK BY CLICK HOW TO ACCESS THESE DOCUMENTS. BUT BEFORE WE DO THAT, I WANT TO TALK ABOUT FINANCIAL TRANSPARENCY 2.0. IT'S PERHAPS MY FAVORITE TOPIC, AND I THINK YOU'LL UNDERSTAND, AND I THINK YOU'LL APPRECIATE THIS. AS KYLE CONTINUES TO GROW, TRANSPARENCY MUST GROW WITH IT. 
          THAT'S WHY THE CITY IS MOVING BEYOND TRADITIONAL REPORTS TOWARDS MORE ACCESSIBLE AND INTERACTIVE TOOLS. LOOKING AHEAD, KYLE IS CONTINUING TO STRENGTHEN FINANCIAL TRANSPARENCY THROUGH NEW TOOLS AND DIGITAL PLATFORMS. THESE INCLUDE INTERACTIVE ONLINE BUDGET DOCUMENTS, IMPROVED REPORTING DASHBOARDS, AND ENHANCED ACCESSIBILITY OF FINANCIAL INFORMATION. ONE OF THE THINGS THAT MAKES KYLE UNIQUE IS THAT WE ARE NOT SIMPLY PRODUCING FINANCIAL REPORTS TO MEET COMPLIANCE REQUIREMENTS. WE ARE INTENTIONALLY BUILDING A TRANSPARENT FINANCIAL SYSTEM WHERE EVERY MAJOR FINANCIAL DOCUMENT CONNECTS TOGETHER AND TELLS A STORY ABOUT THE CITY'S FISCAL HEALTH PRIORITIES AND LONG TERM STRATEGIES. OKAY, SO I WANT TO WALK YOU THROUGH THE NEWEST TOOLS THAT I AND THE TEAM HAVE BEEN DEVELOPING. I'M GOING TO TAKE YOU BACK TO THE CITY'S WEBSITE. I DON'T KNOW IF YOU CAN SEE THIS PAGE, BUT LET ME DRAG IT OVER SO THAT I CAN WALK YOU THROUGH THROUGH IT COMPLETELY. OKAY. WELL, THAT DIDN'T HELP ME. OKAY, LET ME GO. JUST GIVE ME ONE SECOND. I WANT TO SHOW THIS TO YOU. OKAY? OKAY. IF WE GO TO SEE. THAT DIDN'T HELP ME. ONE MOMENT. PLEASE. 
          THIS IS IMPORTANT. THIS IS AN IMPORTANT PART OF THIS PRESENTATION, AND I WANT TO SHOW IT TO YOU. OKAY? IF YOU HAVE NOT HAD TIME TO VISIT THE CITY'S NEW REVAMPED WEBSITE, IT'S FABULOUS. I ENCOURAGE YOU TO TAKE TIME TO COMB THROUGH IT, NOT JUST FINANCIAL SERVICES, BUT THE ENTIRE WEBSITE. OKAY, I WANT TO SHOW YOU HOW EASY IT IS TO ACCESS ALL OF THE FINANCIAL DOCUMENTS THAT I'VE REVIEWED THIS EVENING IN DETAIL, SO THAT IN YOUR FREE TIME, YOU CAN ACCESS THEM, YOU CAN DIG THROUGH THEM, YOU CAN GENERATE QUESTIONS, WE CAN TALK ABOUT THEM, WE CAN ADD THINGS THAT WE BELIEVE WOULD ENHANCE INFORMATION THAT CITY LEADERSHIP AND RESIDENTS SEEK. SO IF YOU'RE ON THE CITY'S MAIN PAGE, IT'S VERY SIMPLE AND WE'VE MADE IT INTENTIONALLY SO. SO IT'S AS FEW CLICKS AS POSSIBLE. YOU'RE GOING TO COME DOWN HERE TO FINANCIAL TRANSPARENCY, AS YOU CAN ALL SEE, AND YOU'RE GOING TO CLICK ON IT. THAT'S GOING TO OPEN THE FINANCIAL SERVICES PAGE. AND SO LET ME JUST SHOW YOU THAT ON THE RIGHT HAND SIDE OF THE WEBSITE ARE ALL OF THE DOCUMENTS IN ONE CENTRALIZED LOCATION THAT WE'VE REVIEWED IN DETAIL THIS EVENING? WE BEGIN WITH THE BUDGET DEVELOPMENT WORKBOOK, WHICH IS MY SORT OF NEWEST BABY. IT'S NOT FULLY BUILT OUT, BUT WE'RE LEANING INTO BUDGET DEVELOPMENT FOR 27, AND WE REALLY WANT TO HAVE A CENTRALIZED LOCATION FOR ALL OF THOSE DOCUMENTS. AS WE BUILD INTO BUDGET DEVELOPMENT, WE ALSO HAVE THE NEWEST TOOL THAT I'M GOING TO LAUNCH IN JUST A MOMENT, THE MONTHLY FINANCIAL TARGET ANALYSIS. I'LL COME RIGHT BACK TO THAT. THIS IS THE ANNUAL BUDGET BOOK. IF YOU HAVE NOT HAD A CHANCE TO DISCOVER THE ANNUAL BUDGET BOOK, OF COURSE I'M BIASED. I THINK IT'S FANTASTIC. IT IS ALL THINGS 
          [03:05:06]
BUDGET DEVELOPMENT FROM INCEPTION ALL THE WAY TO ADOPTED BUDGET. I CAN TELL YOU THAT THE CITY OF KYLE IS A REGIONAL LEADER IN A TOOL LIKE THIS, NOT JUST REGIONALLY. WE ARE CONTACTED FROM CITIES THROUGHOUT THE STATE OF TEXAS AND BEYOND TO WALK THEM THROUGH HOW WE CREATED THIS. AND IT IS ONLY THROUGH THE SUPPORT OF CITY LEADERSHIP THAT WE WERE ABLE TO DO SUCH A THING AND GIVE THIS TO OUR RESIDENTS. I ENCOURAGE YOU TO EXPLORE IT. IT HAS ALL OF THE THINGS WE TALKED ABOUT TONIGHT DASHBOARDS FOR DEPARTMENTS, DEBT AND FEE SERVICES, ALL FOUR MAJOR FUNDS, ALL OTHER MAJOR FUNDS. IT'S GOT POLICIES. IT'S GOT ALL THE THINGS. SO TAKE YOUR TIME. EXPLORE IT PLEASE. I ALSO WANT TO SHARE WITH YOU PAST CITY BUDGETS. SO PAST CITY BUDGETS ARE ALL LISTED HERE. YOU CAN EXPLORE THEM AS YOU CAN AS YOU PLEASE. SAME THING WITH CAPITAL IMPROVEMENT BUDGETS. THEY'RE ALL LISTED HERE. PAST FINANCIAL STATUS REPORTS. THIS IS ALL QUARTER ONE, TWO, THREE AND FOUR BECAUSE THEY'RE POSTED QUARTERLY. OF COURSE FOR FY 25. AND THEN FINALLY THE ACFR YOU SEE THAT THERE'S MULTIPLE OF THEM. I ENCOURAGE YOU TO EXPLORE THIS SITE TO ACCESS ANY FINANCIAL DOCUMENTS YOU MAY BE INTERESTED IN. I WILL ALSO SHARE WITH YOU THAT WE HAVE A HISTORICAL FINANCIAL RECORDS ARCHIVE. SO AS FAR BACK AS WE HAVE THESE DOCUMENTS, YOU CAN COME INTO THIS HISTORICAL ARCHIVE AND EXPLORE ANNUAL BUDGET OPERATING BUDGETS. AS FAR BACK AS 2006 2007. SAME WITH CAPITAL IMPROVEMENT PLAN, SAME WITH FINANCIAL STATUS REPORTS. ALL OF THE ACTORS ARE LISTED ON THE MAIN SITE, BUT I ENCOURAGE YOU TO EXPLORE IT IN YOUR FREE TIME AND SEE JUST HOW BROAD AND HOW ROBUST THIS INFORMATION IS. I ALSO WANT TO TALK A BIT ABOUT THE OPEN DATA PORTAL. NOW. I HOPE I CAN GET BACK TO MY PRESENTATION, BUT IF NOT, I'LL WING THAT TOO. THIS OPEN DATA PORTAL FOR FINANCE IS A HUB FOR RAW DATA SETS. AND SO FOR EXAMPLE, WE HAVE THE ALL FUNDS MASTER LIST. THIS IS FY 26 BUDGET WITH EVERY GENERAL LEDGER LINE FOR REVENUES AND FOR EXPENSES. ALL FUNDS, ALL GRANTS, ALL THINGS. IT IS OVER 3000 LINES. AND IF YOU ARE A NERD LIKE ME AND YOU LOVE TO GET ON AND DIG THROUGH THAT, YOU CAN EXPORT IT, YOU CAN RESEARCH IT, YOU CAN, YOU CAN DO ANY THE YOU CAN DO WHATEVER YOU'D LIKE WITH IT. BUT THIS IS WHERE WE'RE STORING RAW DATA SETS AND ADDITIONAL REPORTS. WE ALSO HAVE. LET ME SEE IF IT WILL TAKE ME BACK. OKAY. WE ALSO HAVE, OF COURSE, THE ONLINE BUDGET BOOK, WHICH AGAIN, PLEASE, I ENCOURAGE YOU TO SEE THAT. BUT TONIGHT I AM MOST EXCITED TO LAUNCH THE FINANCIAL TARGET ANALYSIS. OKAY, NOW JUST BEAR WITH ME FOR A MOMENT BECAUSE IT IS EXCITING FOR ME. 
          I SPEND A LOT OF TIME THINKING ABOUT FINANCIAL REPORTS, AND I SPEND A LOT OF TIME THINKING ABOUT THE GAPS IN BETWEEN THE FINANCIAL REPORTS WE PROVIDE. AND HERE'S WHAT I MEAN BY THAT. 
          FINANCIAL STATUS REPORTS ARE POSTED QUARTERLY. SO, FOR EXAMPLE, THE FIRST QUARTER OF FY 26 IS OCTOBER 1ST THROUGH DECEMBER 31ST. WE WON'T POST QUARTER TWO UNTIL MARCH CLOSES WHEN THE SECOND QUARTER IS DONE. BUT IF I HAVE A QUESTION ABOUT RIGHT NOW, A YEAR TO DATE EXPENSE ON ANY OF THE MAJOR FUNDS, ANY DEPARTMENT, IF I'M INTERESTED ABOUT MAYOR AND COUNCIL LIBRARY AND I COULD GO ON AND ON. I REALLY WANTED TO BUILD SOMETHING, OF COURSE, TRANSLATABLE, THAT CAN GIVE OUR RESIDENTS AND OUR LEADERSHIP INFORMATION ABOUT WHAT EXPENSES AND REVENUE LOOK LIKE RIGHT NOW. OKAY, SO LET ME WALK YOU THROUGH THIS. THIS HAS VERY SIMILAR INFORMATION THAT OUR FINANCIAL STATUS REPORT HAS. THE DIFFERENCE IS IF YOU CAN SEE WE BEGIN WITH THE GENERAL FUND. SO THE REVENUES HERE'S A GAUGE FOR REVENUES. THERE'S A GAUGE FOR EXPENSES. THIS REPORT WAS UPDATED AND I DON'T HAVE MY GLASSES ON, BUT IT LOOKS LIKE MARCH 19TH AT 4:04 A.M. RIGHT NOW WHAT YOU ARE LOOKING AT IS THE MOST UP TO DATE FOR GENERAL FUND. IF YOU LIKE THE VISUAL, GREAT. WE ALSO HAVE THE DASHBOARD THAT GIVES A VERY HIGH LEVEL OF BOTH REVENUES AND EXPENDITURES. AT THE CATEGORY LEVEL, WE HAVE A LEVEL TWO 
          [03:10:03]
REPORT. IF YOU'RE INTERESTED IN MORE DETAIL, PERHAPS NOT EVERY GENERAL LEDGER LINE DETAIL, BUT YOU WANT MORE DETAIL. LET'S SAY YOU'RE INTERESTED IN A SPECIFIC DEPARTMENT. WELL, THERE ARE THE DEPARTMENTS AND YOU CAN LOOK AT THEM AT THE DEPARTMENT LEVEL. BOTH REVENUES AND EXPENDITURES. 
          THE LEVEL THREE REPORT HAS EVERY. LET ME JUST SHOW YOU THIS. EVERY GENERAL LEDGER LINE ASSOCIATED WITH THE GENERAL FUND. SO THERE'S NO QUESTION OF WHERE THESE RESOURCES ARE BEING ALLOCATED, HOW THEY'RE BEING SPENT, HOW REVENUE IS BEING RECOGNIZED RIGHT NOW EVERY SINGLE DAY. WE ALSO HAVE IT FOR WATER, WASTEWATER, STORM DRAINAGE. AND AT THE VERY BOTTOM OF THIS REPORT, LET ME GO TO THE VERY BOTTOM TO SHOW YOU THIS. WE DON'T JUST HAVE THE FOUR MAJOR FUNDS. WE ALSO HAVE A REPORT THAT IS THE ALL FUNDS SUMMARY. OKAY. SO WE KNOW IN THE CITY OF KYLE THERE ARE MORE THAN FOUR MAJOR REPORTS. WE KNOW THAT THERE'S STORM DRAINAGE. WE KNOW THERE'S WATER, WASTEWATER AND GENERAL FUND THAT MAKES UP THE BULK OF IT, BUT THERE'S TONS OF OTHER FUNDS. THE IMPORTANT THING ABOUT THESE REPORTS AS WELL IS IT BEGINS WITH THE BEGINNING FUND BALANCE. IT SHOWS THE MOVEMENT THROUGH THOSE FUNDS AND IT SHOWS THE ENDING FUND BALANCE. SO IF YOU'RE LOOKING AT THE GENERAL FUND, THAT ENDING FUND BALANCE IS GOING TO TIE TO ALL OF THOSE LEVELS OF DETAILED REPORTING THAT I SHOWED YOU FOR THE GENERAL FUND. OKAY. THE OTHER PART I WANT TO SHOW YOU IS. DEPARTMENT DASHBOARDS. STOP DOING THAT. DEPARTMENT DASHBOARDS. I HAVE CREATED A DEPARTMENT DASHBOARD FOR EVERY DEPARTMENT. I'M VERY EXCITED ABOUT THIS. LET ME JUST LET ME JUST PLUCK OFF ONE. THEY ALL HAVE THE SIMILAR TEMPLATE WITH THE EXCEPTION OF MAYOR AND COUNCIL. I WANT TO SHOW YOU THAT AS WELL. IT'S A LITTLE BIT DIFFERENT BECAUSE YOU GUYS EXPENSES ARE JUST A TOUCH DIFFERENT. BUT EVERY DEPARTMENT HAS THIS. SO IF A DEPARTMENT HAS REVENUES OR JUST EXPENDITURES, IT'S CAPTURED IN THE SAME WAY. REVENUES. MONTHLY REVENUE TREND. HERE ARE THE CATEGORIES OF REVENUES. IF YOU HOVER, YOU CAN SEE THE ACTUAL AMOUNTS. THIS IS OF COURSE THROUGH MARCH BECAUSE WE'RE IN MARCH. SO YOU CAN SEE THE TREND HERE. YOU CAN SEE THE BUDGET. 
          YOU CAN SEE HOW MUCH HAS BEEN SPENT. YEAR TO DATE. THIS IS THE PRIOR YEAR. HOW MUCH WAS REALIZED IN REVENUE. AND THEN HERE ARE THE DETAILS OF THAT REVENUE AND EXACTLY WHERE THEY HIT. AGAIN MAY BE TRANSLATED TO THE GENERAL LEDGER LINE. SAME THING WITH EXPENSES. SPENDING TREND. KEY FISCAL INSIGHTS SO THAT WE KNOW IF SOMETHING SEEMS BY PERCENTAGE. SO FOR EXAMPLE, THROUGH FEBRUARY, WE'RE AT ABOUT 41.67% THROUGH THE FISCAL YEAR. WE DO USE PERCENTAGES TO KIND OF GAUGE IF WE ARE ON TRACK OR OVER OR UNDER SIGNIFICANTLY. THAT'S NOT TO SAY THEY ALL HAVE THE SAME METHODOLOGY. SOME EXPENSES AND REVENUE ARE SEASONAL. FOR EXAMPLE, PARKS AND REC, IF IT'S SWIMMING POOL REVENUE, BUT IT'S NOT GOING TO BE PEAKING IN JANUARY. THAT'S NOT WHEN PEOPLE ARE SWIMMING, RIGHT? OKAY, SO WE KNOW ALL OF THAT. BUT THE SAME THING, THE BUDGET, HOW MUCH HAS BEEN SPENT. AND IT TIES TO THESE DETAILED REPORTS DOWN HERE. ALL RIGHT. WE ALSO HAVE MAJOR BUDGET ITEMS. WHAT THE STATUS OF THOSE IS THE ANNUAL IMPACT STRATEGIC GOALS AND INITIATIVES FOR THE DEPARTMENT. AND EVERY DEPARTMENT THAT HAS KEY PERFORMANCE MEASURES. THEY'RE ALSO SHOWN HERE ENLISTED. OKAY. 
          LET ME JUST FINISH BY SHOWING YOU MAYOR AND COUNCIL, BECAUSE IT'S JUST A BIT DIFFERENT THAN THE REST OF THE TEMPLATES. SO MAYOR AND COUNCIL, OF COURSE, MAYOR AND EACH OF THE COUNCIL DISTRICTS, HERE'S YOUR SPENDING TREND THROUGH MARCH. HERE ARE YOUR CATEGORIES. YOU CAN HOVER OVER. AND THEN THIS IS THE BUDGET FOR MAYOR. HOW MUCH HAS BEEN SPENT, WHAT WAS SPENT LAST YEAR AND SO FORTH FOR EACH COUNCIL DISTRICT. NOW THEN I WANT TO KNOW THE DETAILS ABOUT THAT. SO THERE'S A DETAILED REPORT FOR MAYOR AND ALL OF THE COUNCIL DISTRICTS. OKAY. NOW I KNOW THAT THIS SEEMS LIKE A MASSIVE AMOUNT OF DETAIL, BUT WHAT I'M TRYING TO DO IS BUILD REPORTS THAT PROVIDE INFORMATION IN A MULTITUDE OF WAYS THAT YOU CAN SEE WHERE THE REVENUES ARE COMING IN, WHERE THE EXPENSES ARE HITTING, AND WHAT OUR CURRENT FISCAL HEALTH LOOKS LIKE RIGHT NOW, NOT JUST QUARTERLY, EVERY SINGLE DAY. OKAY. IT IS LIVE ON THE WEBSITE. 
          SO I ENCOURAGE YOU TO GO AND CHECK THAT OUT. ALL RIGHT. NOW THEN LET ME CLOSE BY SHARING 
          [03:15:03]
JUST A FEW EMPHASIS POINTS FOR YOU. OKAY. AND THEN WE'LL OPEN IT UP FOR QUESTIONS. YOU DON'T HAVE TO LISTEN TO ME TALK ABOUT MY GEEKY REPORTS ANYMORE, BUT. THE FIRST EMPHASIS POINT THAT I WANT TO MAKE IS TRANSPARENCY IS PUBLIC TRUST. IN A GROWING CITY LIKE KYLE, TRANSPARENCY BECOMES EVEN MORE IMPORTANT. RESIDENTS WANT CONFIDENCE THAT GROWTH IS BEING MANAGED RESPONSIBLY. 
          INFRASTRUCTURE INVESTMENTS ARE PLANNED CAREFULLY AND THAT THEIR TAX DOLLARS ARE BEING USED WISELY. OUR REPORTING FRAMEWORK IS DESIGNED TO PROVIDE THAT CONFIDENCE. POINT NUMBER TWO NOT JUST COMPLIANCE COMMUNICATION. MANY OF THESE DOCUMENTS EXIST BECAUSE CITIES ARE REQUIRED TO PRODUCE THEM. LET ME SAY THAT AGAIN, MANY OF THESE DOCUMENTS REQUIRE BECAUSE CITIES ARE REQUIRED TO PRODUCE THEM. BUT KYLE'S APPROACH IS DIFFERENT. WE FOCUS ON HOW THESE REPORTS COMMUNICATE INFORMATION, NOT JUST WHETHER THEY EXIST. OUR GOAL IS FOR FINANCIAL INFORMATION TO BE UNDERSTANDABLE TO ALL RESIDENTS, INCLUSIVE TO ALL RESIDENTS, NOT JUST ACCOUNTANTS, NOT JUST FINANCIAL STAFF. EMPHASIS. POINT NUMBER THREE. CONTINUOUS TRANSPARENCY. NOT ANNUAL REPORTING, NOT JUST ANNUAL REPORTING. TRANSPARENCY SHOULDN'T HAPPEN ONCE A YEAR WHEN THE BUDGET IS ADOPTED OR THE AUDIT IS RELEASED. FROM PLANNING TO MONITORING TO FINANCIAL AUDIT. THE KYLE'S REPORTING FRAMEWORK CREATES A CONTINUOUS CYCLE OF TRANSPARENCY THAT SPANS THE ENTIRE FISCAL YEAR AT EVERY STAGE AND EVERY DAY. LEADERSHIP AND RESIDENTS CAN SEE WHERE THE CITY STANDS FINANCIALLY. POINT NUMBER FOUR DATA DRIVEN LEADERSHIP. THESE FINANCIAL TOOLS ALSO STRENGTHEN THE ABILITY OF CITY COUNCIL TO LEAD WITH CONFIDENCE. THEY PROVIDE THE INFORMATION NEEDED TO EVALUATE POLICY DECISIONS, UNDERSTAND FISCAL IMPACTS, AND PLAN RESPONSIBLY FOR GROWTH. IN OTHER WORDS, TRANSPARENCY. JUSTICE DOESN'T JUST INFORM RESIDENTS, IT EMPOWERS LEADERSHIP. POINT NUMBER FIVE TRANSPARENCY SUPPORTS ECONOMIC GROWTH. STRONG FINANCIAL REPORTING ALSO SIGNALS SOMETHING IMPORTANT TO OUTSIDE PARTNERS, BOND RATING AGENCIES, INVESTORS AND DEVELOPMENT PARTNERS. LOOK FOR COMMUNITIES THAT DEMONSTRATE STRONG FINANCIAL MANAGEMENT. TRANSPARENT FINANCIAL REPORTING HELPS POSITION KYLE AS A STABLE, WELL-MANAGED CITY PREPARED FOR LONG TERM GROWTH. AND FINALLY, TRANSITION TO FINANCIAL TRANSPARENCY 2.0. AS KYLE CONTINUES TO GROW, TRANSPARENCY MUST GROW WITH IT. THAT'S WHY THE CITY IS MOVING BEYOND TRADITIONAL REPORTS TOWARDS MORE ACCESSIBLE AND INTERACTIVE TOOLS. THE GOAL IS VERY SIMPLE NOT JUST PUBLISHING FINANCIAL DATA, BUT MAKING IT EASIER FOR RESIDENTS AND LEADERS TO ACCESS, UNDERSTAND AND ENGAGE WITH THAT INFORMATION. AND WITH THAT, I WILL CLOSE. WE HAVE OUR TEAM HERE TO TAKE QUESTIONS YOU MAY HAVE OR PROVIDE CLARITY. THANK YOU. ALL RIGHT. THANK YOU. DOES ANYBODY HAVE ANY QUESTIONS? COMMENTS? I THINK I'VE BEEN A BIG OF A CHAMPION OF THIS SINCE DAY ONE AS YOU CAN POSSIBLY HAVE. SO THANK YOU VERY MUCH FOR THIS PRESENTATION. I ACTUALLY WILL OCCASIONALLY JUMP ON JUST TO JUST TO DIG DOWN INTO A RABBIT HOLE OF, YOU KNOW, WHERE MONEY'S GOING AND STUFF LIKE THAT. AND, YOU KNOW, I'LL LOOK UP AND IT'S HOURS LATER. SO THERE, THERE IS SO MUCH INFORMATION THAT IS RIGHT THERE AT EVERYONE'S FINGERTIPS. IT'S, IT REALLY IS, TRULY IS REMARKABLE. THE, THE AMOUNT OF WORK AND HOW MUCH TRANSPARENCY THAT WE ACTUALLY HAVE. SO THANK YOU. I, I APPRECIATE YOU GUYS TREMENDOUSLY. ANY OTHER QUESTIONS, COUNCILMEMBER GARZA? SO IN OUR FUTURE PLANS, WILL WE HAVE IT SO THAT A CITIZEN CAN TRACE A SINGLE EXPENSE FROM THE BUDGET TO THE APPROVAL TO PAYMENT AND THEN BE ABLE TO ACCESS THOSE BACKUP DOCUMENTS? I KNOW A LOT OF PEOPLE WOULD LIKE TO SEE, LIKE WITHIN EACH BUDGET LINE ITEM, LIKE WHAT EXPENDITURES CAME UP WITH THAT TOTAL THAT'S ALREADY BEING SPENT. SO THAT'S SOMETHING I WOULD LIKE TO SEE. ARE THERE PLANS FOR THAT? THAT'S A GREAT QUESTION. ANDY. DO YOU MIND SPEAKING TO THAT A LITTLE BIT ON ACCOUNT OF THAT, IT KIND OF CONNECTS TO ACCOUNTS PAYABLE AND SORT OF THAT TRACKING. I DON'T KNOW IF OPENGOV COME HANDY. ALEJANDRO. YEAH. CAN I HAVE YOU COME UP AND SPEAK, 
          [03:20:01]
PLEASE? BUT I, I DON'T KNOW IF OPENGOV IS GOING TO HAVE THAT, THAT CAPABILITY TO HAVE THAT DETAIL RIGHT NOW. IT JUST PULLS IN THE TOTAL FOR THOSE FOR THOSE G L ACCOUNTS. AND IT COULD BE IN THE FUTURE WHERE THEY DO BUILD THAT IN THERE BECAUSE WE HAVE THAT IN OUR, IN OUR, OUR SYSTEM. WE JUST DON'T BRING THAT OVER CURRENTLY. AND THAT'S SOMETHING WE'D HAVE TO WORK WITH IT AND OPENGOV TO SEE IF THEY CAN DO THAT IN THE FUTURE. BUT THAT IS A POSSIBILITY. YEP. COUNCILMEMBER GARZA, ALL OF THAT IS HELD IN OUR ERP SYSTEM. TYLER. AND IT'S PULLED, AS HOLLY MENTIONED, EVERY NIGHT SO THAT IT CAN BE UP TO DATE. THE LEVEL OF DETAIL THAT'S PULLED IN THAT COULD THAT COULD BE A FUTURE PHASE THAT WE WORK WITH, WITH OPENGOV, MAYBE A SEPARATE IMPLEMENTATION WHERE WE START BRINGING IN THE ACTUAL LINE ITEMS CURRENTLY, AS ANDY SAID, IS PULLED IN AS A LUMP SUM PER LINE ITEM, BUT IT IS SOMETHING WE COULD TALK TO THEM ABOUT. TO GO EVEN FURTHER INTO DETAIL. OKAY. THANK YOU. YEAH, THAT WOULD BE A TREMENDOUS AMOUNT OF TRANSACTIONS, BUT THEY COULD ALL BE PULLED IN THE SAME WAY. 
          IT WOULD JUST BE A LARGER SCOPE OF EXPANDING THE OPENGOV PRODUCT, RIGHT? NOSY CITIZENS THOUGH I CAN ALSO TELL YOU THAT WE MEET WITH OPEN CONSULTANTS. OH, I'M SORRY. I CAN ALSO SHARE WITH YOU THAT WE'VE WORKED WITH OPENGOV SO MUCH THAT I FEEL LIKE SOMETIMES THEY CALL AND ASK OUR OPINION ALMOST ABOUT WHAT ELSE WOULD YOU LOVE TO SEE? THAT'S WHAT I MEANT BY I SPEND A LOT OF TIME THINKING, WHAT WOULD I WANT TO SEE, RIGHT? WHAT DO I ASK? WHAT. WHAT ARE THE SPACES BETWEEN WHAT WE DO HAVE AND WHAT I THINK WE NEED? SO WHEN THEY ASK ME THOSE THINGS, I THINK THAT'S A FANTASTIC SUGGESTION, RIGHT? BECAUSE WHO WOULDN'T WANT THAT MOST GRANULAR LEVEL OF DETAIL? I KNOW OPENGOV IS ALWAYS GROWING. IT'S QUITE ROBUST AND WILL ONLY GET MORE SO. SO I FEEL CONFIDENT THAT EVENTUALLY WE WILL GET TO THAT LEVEL. OKAY. 
          YEAH. THANK YOU. I WOULD BE VERY INTERESTED IN SEEING, YOU KNOW, WHAT THAT LEVEL OF SERVICE WOULD COST US. I THINK THAT'S SOMETHING THAT I THINK WE COULD ALL AGREE WOULD LIKELY BE WORTH IT. THAT'S I AGREE WHOLEHEARTEDLY. YEAH. I CAN BRING THAT FORWARD TO YOU. WHAT THEY DO IS THEY RELEASE UPDATES FREQUENTLY, AND WHEN THEY DO, THEY BRING THEM FORWARD TO US TO SEE IF THERE'S INTEREST THERE. OR SOMETIMES WE SUGGEST THINGS AND THEY SEND THEM TO THEIR ENGINEERS. SO IT SORT OF WORKS MUTUALLY. BUT I AGREE. I THINK IT'D BE WELL WORTH THE MONEY. COUNCIL MEMBER ZAPATA. SO I JUST WANT TO SAY YOU SAW ME GRINNING HERE. I AM ABSOLUTELY IN LOVE WITH THIS. I WORKED IN THE OFFICE OF PERFORMANCE MANAGEMENT AND DATA ANALYTICS AT HHS AND DID A WHOLE LOT OF WORK WITH OUR FINANCIAL SERVICES DIVISION IN TRYING TO EVEN JUST WITHIN MEDICAID CHIP, LIKE JUST TAKING A VERY SPECIFIC AREA OF WORK AND TRYING TO PRODUCE THIS LEVEL OF GRANULARITY. IT IS EXTRAORDINARILY DIFFICULT. IT IS VERY, VERY, VERY DIFFICULT BECAUSE YOU HAVE TO HAVE A VERY WELL FUNCTIONING TEAM, PROCESS METHODS AND REALLY A GOOD LIKE IT INFRASTRUCTURE IN ORDER TO DO SO. AND SO I JUST THINK THAT THIS IS ABSOLUTELY AMAZING. I LOVE THE FACT THAT WE HAVE THE, THE NEW OPEN DATA AREA WITH OUR, OUR, WHAT IS IT, THE PORTAL? AND YOU CAN ALSO SIGN UP FOR EMAIL UPDATES. LIKE THAT'S THE OTHER THING IS, SO IF PEOPLE WANTED TO GET UPDATES ON ANY TIME SOMETHING IS UPLOADED INTO EACH DEPARTMENT LEVEL, THEY CAN ACTUALLY JUST SIGN UP FOR EMAIL UPDATES AND YOU CAN BE NOTIFIED OF THAT. THAT'S RIGHT. AND I THINK THAT IT IS THE LEVEL OF, OF, OF TRANSPARENCY THAT WE HAVE, I THINK IS FANTASTIC. AND OF COURSE, THERE'S LIKE, YOU KNOW, ALWAYS REFINEMENTS AND ALWAYS ROOM FOR IMPROVEMENT, BUT THIS IS WELL FAR ABOVE AND BEYOND WHAT IS STANDARD IN LOCAL GOVERNANCE. ABSOLUTELY. WELL ABOVE AND BEYOND THAT. I ALSO WANTED TO THROW OUT THAT THE TEXAS COMPTROLLER HAS TRANSPARENCY STARS. AND I KIND OF LOOK AT THEM LIKE MICHELIN STARS, YOU KNOW, LIKE THEY GIVE LIKE 1 TO 3 OR I THINK LIKE THAT'S WHAT IT IS. AND I THINK WE SHOULD APPLY IF WE, IF I AGREE CONSIDERED, OKAY, IF WE HAVEN'T CONSIDERED, I'M PRETTY SURE WE'RE LIKE THREE MICHELIN STAR RATING AS A CITY. AND I WOULD LOVE TO BE ABLE TO HAVE OUR STAFF RECOGNIZED BY THE STATE OF TEXAS FOR DOING SO. BECAUSE IF YOU LOOK AT JUST LIKE THE GENERAL CRITERIA, WE'RE LIKE WELL ABOVE AND BEYOND MEETING. I LOVE THAT CRITERIA. YEAH. AND THEN I ALSO WOULD SAY THAT THE PRESENTATION THAT YOU GAVE TODAY WITH JUST THE BASIC UNDERSTANDING OF THE DIFFERENT FINANCIAL REPORTS AND WHAT THEY DID, AND IT WAS VERY SIMPLE, PLAIN LANGUAGE. IF THERE IS A WAY THAT WE CAN TRANSLATE THAT INFORMATION INTO THE ACTUAL DEPARTMENT WEBSITE, BECAUSE I DON'T THINK IT'S LAID OUT ANYWHERE SPECIFICALLY, LIKE IF WE HAD A SPECIFIC AREA THAT WAS LIKE EDUCATION OR SOMETHING LIKE, I DON'T KNOW, LIKE A HOW TO READ. SO THAT WAY INDIVIDUALS COULD ACCESS OUR WEBSITE, KNOW THAT THEY CAN START THERE AND THEN BE ABLE TO LOOK AT THE REST OF THE DOCUMENTS WITH THAT 
          [03:25:05]
UNDERSTANDING. I THINK THAT WOULD BE INCREDIBLY HELPFUL. AND THEN I KNOW THAT DURING THE STRATEGIC VISIONING WORKSHOP, I ALSO TALKED ABOUT LIKE PLAIN LANGUAGE WITHIN LIKE OUR BUDGET BOOK, AND IT SEEMS LIKE WE'RE HEADED DOWN THAT PATH OF ADOPTING MORE PLAIN LANGUAGE. 
          AND, AND SO I'M REALLY APPRECIATIVE OF THAT. AND YEAH, I JUST, I JUST WANT YOU ALL TO GET YOUR FLOWERS BECAUSE THIS IS LIKE REALLY, REALLY AMAZING WORK, HONESTLY. AND I THINK, YOU KNOW, IT'S ONLY GOING TO GET BETTER FROM HERE. SO JUST, I REALLY, REALLY APPRECIATE YOU ALL. I APPRECIATE YOU SAYING THAT I CAN I CANNOT TAKE CREDIT. I HAVE TO TELL YOU, WE HAVE THE BEST TEAM IN THE BUSINESS. WE HAVE A LEADER THAT JUST LETS ME AND LETS US JUST MAKE IT AMAZING AND JUST LET ME SEE WHAT YOU'RE THINKING. HOLLY. LET ME SEE. IT'S JUST PERVEZ MOHETH LEADS IN SUCH A WAY THAT'S INSPIRING AND IT IS ENCOURAGING AND IT ALLOWS US TO BUILD THESE TOOLS. AND I LOVE TALKING TO HIM ONCE I BUILD THEM BECAUSE I REALIZE I'M NOT CRAZY. THERE'S SUCH VALUE IN THIS. LIKE, I KNOW I PROBABLY SHOULD GET A HOBBY, BUT LIKE, I LOVE THIS SO MUCH. I WILL ALSO TELL YOU WE'VE BEEN NOMINATED FOR AN AWARD WITH OPENGOV. 
          WE'LL BE GOING TO CHICAGO. HOPEFULLY WE'RE A FINALIST. AND IF WE COULD GET AWARDED, THAT'S ON A NATIONAL LEVEL. AND WE'RE ALSO WAITING TO HEAR BACK FROM GFOA ABOUT THE SUBMISSION OF OUR ONLINE BUDGET BOOK TO BE AWARDED FOR THAT. AND SO THOSE ACCOLADES MAKE US ALL FEEL THAT WE'RE ON THE RIGHT TRACK, THAT WE ARE AT LEAST A REGIONAL LEADER. AND SO I ALSO APPRECIATE YOU REACHING OUT TO HAVE FURTHER CONVERSATION ABOUT THIS, BECAUSE I LOVE WHEN IT RESONATES AND IT DOES WHAT I INTEND IT TO DO, WHICH IS GENERATE MORE QUESTIONS AND MORE SUGGESTIONS LIKE YOU HAVE, LIKE YOU ALL HAVE. SO THANK YOU. YES, OF COURSE. AND I THINK THAT'S WHY SOMETIMES IT'S SO DIFFICULT TO SIT UP HERE AND HAVE INDIVIDUALS TALK ABOUT WASTEFUL SPENDING, LACK OF ACCOUNTABILITY, LACK OF TRANSPARENCY BECAUSE I'M LIKE, I DON'T KNOW HOW MUCH MORE THERE IS TO GIVE. OF COURSE, LIKE I SAID, THERE'S ALWAYS ROOM FOR REFINEMENTS, BUT LIKE WE GIVE AS MUCH AS WE POSSIBLY CAN. YEAH. AND SO I JUST, I HOPE THAT YOU ALL FEEL THAT THAT DOES NOT GO UNNOTICED. AND I'VE SHARED THIS WITH OTHER RESIDENTS AND EVEN JUST INDIVIDUALS THAT I'VE WORKED WITH IN PRIOR AGENCIES. AND I'M JUST LIKE, HEY, LOOK AT WHAT WE'RE DOING. LIKE, THIS IS SO COOL, ISN'T IT? LIKE WE WERE TRYING TO GET THIS DONE, YOU KNOW, OVER AT THE STATE, LIKE, LOOK AT WHAT WE'RE DOING AND THEY ALL LOVE IT. AND SO RESIDENTS I'VE SHARED THIS WITH ABSOLUTELY LOVE THIS. AND THEY'RE REALLY APPRECIATIVE. THEY'RE LIKE, WELL, ACTUALLY, THIS IS MORE DETAILED THAN I WOULD EVER NEED, RIGHT? WHICH, YOU KNOW, I THINK MOST INDIVIDUALS MIGHT FEEL THAT WAY. 
          BUT FOR THOSE THAT DO WANT THAT LEVEL OF DETAIL, LIKE THE 3000 LINE ALL FUNDS LIST, LIKE THAT'S, THAT'S AMAZING. SO JUST THANK YOU, THANK YOU. I WOULD ALSO SAY THOUGH, THAT I KNOW THAT EVERY TIME I'M UP HERE, I TALK ABOUT TRANSPARENCY AND TRANSLATION. IT'S SOMETHING THAT MATTERS TO ME. I, I HAVE FAMILY MEMBERS THAT WANT TO BE ENGAGED CIVICALLY, BUT DON'T FEEL THAT THEY CAN UNDERSTAND THE REPORTS. THEY'RE NOT TRANSLATED OR JUST THE MAIN PARAGRAPHS PERHAPS ARE, BUT NOT THE LINES OF THE REPORTS. I KNOW I'M GOING TO CONTINUE TO SAY THIS. THAT IS IMPORTANT FOR OUR RESIDENTS TO FEEL THAT THEY CAN ASK QUESTIONS. THEY CAN BECOME CIVICALLY ENGAGED. AND THIS IS ONE OF THE WAYS THAT WE DO THAT. IT'S INCREDIBLY IMPORTANT. ALL RIGHT. THANK YOU. I DO HAVE A FEW THINGS I GOTTA SAY. SO ME AND BRIAN, HE KIND OF SHOWED ME THE ROPES ON THIS WEBSITE. WAS IT FRIDAY? WE SAT DOWN AND AND IT WAS. IT'S GENIUS. IT IS A REALLY GREAT WEBSITE. I WILL SAY I AM A PAPER GIRL AND I AM A LINE ITEM GIRL. AND SO I WAS LIKE, WE USED TO THE CITY USED TO HAVE THE FULL BUDGET LINE. I MEAN, WHEN I SAY LINE ITEM, LIKE THE BOOK, THAT'S HUNDREDS OF PAGES THAT PROBABLY NOBODY WANTS TO READ, RIGHT? EXCEPT FOR ME. RIGHT. AND SO HE DID GIVE ME HIS FLIP BOOK AND I WENT THROUGH IT AND HE SAID, YOU KNOW, MAYBE THAT'S SOMETHING THAT WE CAN PUT ONLINE. AND I SAID, FOR ME, IT WOULD BE GREAT TO HAVE THAT ANNUAL BUDGET BOOK OR, YOU KNOW, ACCESS TO THE PDF AND USE IT ALONG WITH THIS WEBSITE. I THINK THAT WOULD KNOCK OUT 98% OF THE QUESTIONS THAT I THINK PEOPLE MIGHT HAVE, BECAUSE I FEEL LIKE IF IT WASN'T SOMEBODY SHOWING ME AND EXPLAINING TO ME WHAT THIS WEBSITE WAS, IT WOULD BE A LITTLE BIT DIFFICULT TO UNDERSTAND, EVEN THOUGH IT'S, IT'S SIMPLISTIC, RIGHT? MONEY IS COMPLICATED. AND SO I FEEL LIKE THIS IS AS SIMPLE AS IT'S GOING TO GET, BUT MAYBE A VIDEO OR SOMETHING ALONG THE LINES. I THINK WE JUST DID A VIDEO ABOUT THE WASTEWATER, LIKE WHERE DOES IT GO VERY SHORT. I THINK IT WAS TIKTOK OR INSTAGRAM. I'M NOT SURE WHAT IT WAS, BUT IT WAS A GREAT VIDEO AND PEOPLE WERE LIKE, THANK YOU. LIKE, THIS IS VERY INFORMATIVE. SO IT'S GREAT TO HAVE THAT WEBSITE ADDING SOME INFORMATION ON HOW TO USE IT IN A VERY SIMPLISTIC WAY, I THINK WOULD BE SO 
          [03:30:03]
BENEFICIAL TO A LOT OF PEOPLE. I THINK THAT'S A FANTASTIC SUGGESTION. I WILL ALSO TELL YOU THAT THE ONLINE DIGITAL BUDGET BOOK, I AM CREATING IT INTO A PDF, IT'S TAKEN ME A LITTLE BIT OF A STEEP LEARNING CURVE, BUT THAT IS A PROJECT THAT IS UNDERWAY SO THAT FOR 26, JUST THE REMAINDER OF IT. AND ALSO GOING FORWARD, WE DON'T JUST HAVE THE DIGITAL, BUT WE HAVE A PDF FOR THOSE OF YOU, LIKE YOU SAID THAT LOVE THAT, RIGHT? BECAUSE THERE'S VALUE IN THAT, RIGHT? SO I ALSO THINK OF VIDEO AS FANTASTIC. I THINK WE HAVE LEARNERS THAT LEARN IN DIFFERENT WAYS. AND I THINK THAT'S A FANTASTIC SUGGESTION. WELL THANK YOU. AND YOU KNOW, I'M GOING TO HAVE TO SECOND THE FACT THAT PEREZ IS AMAZING. AMAZING. AND HE'S BEEN PRETTY CONSISTENT STAPLE FOR THIS ORGANIZATION FOR WE'RE NOT GOING TO SAY HOW LONG BECAUSE HE'S BEEN HERE A WHILE, BUT I HE KNOWS I APPRECIATE HIM AND I THINK HIGHLY OF HIM. AND SO WE ARE VERY BLESSED TO HAVE HIM. WE SHARE THAT SENTIMENT. THANK YOU SO MUCH. ALL RIGHT. THANK 
          [5) Receive a report, hold a discussion, and provide staff feedback regarding an update on the scope of work and timeline for the comprehensive citywide data policy.]
YOU. ALL RIGHT. WE'RE GOING TO MOVE ON TO THE NUMBER FIVE, WHICH I'VE ALREADY READ. BUT I'M GOING TO REREAD A RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF FEEDBACK REGARDING AN UPDATE ON THE SCOPE OF WORK AND TIMELINE FOR THE COMPREHENSIVE CITYWIDE DATA POLICY ITEM. PRESENT IT. JESSE ELIZONDO JESSE, BEFORE YOU START, MAYOR, JUST FOR SINCE WE ARE BEHIND SCHEDULE ON GETTING THROUGH ALL THESE ITEMS, WE'RE LOOKING AT PULLING ITEM SEVEN UNLESS THERE'S AN OBJECTION. OBJECTION FROM THE COUNCIL. I'M GOING TO ASK ALLOW THOSE STAFF MEMBERS TO GO AHEAD AND LEAVE FOR THE EVENING, BUT WE CAN COME BACK ON APRIL 7TH AND STILL MEET OUR TIMELINES. ITEM SEVEN KNOW YOU STILL HAVE TO PRESENT JESSE, UNFORTUNATELY, BUT I JUST WANTED TO MAKE THAT. UNLESS THERE'S AN OBJECTION FROM COUNCIL THAT WE'LL GO AHEAD AND PROCEED WITH THAT. OKAY. AND THAT'S JUST A DISCUSSION, RIGHT? I MEAN, THAT'S CORRECT. THERE'S NO ACTION. ALL RIGHT. WE CAN PULL THAT TO THE SEVENTH. THANK YOU. 
          OKAY. GOOD EVENING, MAYOR AND COUNCIL. WE ARE GOING TO TAKE A HARD TURN FROM ALL OF THE FINANCIAL DISCUSSIONS AND TALK ABOUT THE DATA POLICY. AND THEN OBVIOUSLY, THE ITEM THAT'S THAT'S SIMILARLY CONNECTED TO IT COMING UP AFTER THIS. A FEW THINGS. WE WANTED TO BRING THIS BACK TO COUNCIL FOR SEVERAL REASONS. ONE, WE ARE GETTING TOWARDS THE END OF THE RFP PROCESS. SO AS WE GET TO THAT, THOSE STEPS AND THOSE BRINGING THE AWARDED CONTRACT BACK, WE WANT TO GO BACK THROUGH KIND OF WHERE THE COMPREHENSIVE DATA POLICY CAME FROM, WHAT THE ELEMENTS OF IT, AND WHERE WE ARE WITH IT NOW. AND KIND OF ONE OF THE MAIN REASONS IS BECAUSE THIS WAS ALL DONE IN THE LATE YEARS OF IN THE LATE MONTHS OF 2025. AND SINCE THEN, WE'VE HAD FOR NEW COUNCIL MEMBERS COME ON TO THE COUNCIL THAT WERE NOT A PART OF THOSE ORIGINAL DISCUSSIONS ABOUT THE SCOPE AND THE FEEDBACK ON ALL OF IT. SO WE DEFINITELY WANTED TO WANTED TO WALK YOU GUYS THROUGH THE TIMELINE, HOW WE GOT HERE, THE SCOPE OF IT, AND WHAT'S COMING NEXT AS WE MOVE INTO THE NEXT MONTH OR TWO. ALSO, I WILL BE JUST TO BE TOTALLY TRANSPARENT, MY LEFT CONTACT HAS COME OUT. SO IF I WINK AT YOU DURING THIS PRESENTATION, DO NOT BE DISTURBED. IT'S JUST BECAUSE MY DEPTH PERCEPTION IS A LITTLE BIT OFF RIGHT NOW. SO THE THE MAIN REASON WE WANT OR THE PROCESS WE WANT TO WALK THIS THROUGH IS KIND OF A LITTLE HISTORICAL CONTEXT. AND THEN TALK ABOUT WHERE WE, WHERE WE ARE CURRENTLY. SO IN THE LATE MONTHS OF 2025, THIS WAS OCTOBER, NOVEMBER, DECEMBER OF 2025, THERE WERE SEVERAL ITEMS COMING BEFORE COUNCIL THAT WERE ALL RELATED TO TECHNOLOGY IN OUR IN THE POLICE DEPARTMENT AND PUBLIC SAFETY AND THE EXPANSION OF THAT TECHNOLOGY AND HOW IT WAS UTILIZED. WE HAD MANY CONVERSATIONS, MANY COUNCIL MEETINGS WHERE WE TALKED ABOUT BODY CAMERAS, AUTOMATED LICENSE PLATE READERS, DRONE PROGRAMS, ADVANCED DATA SYSTEMS, AND TALKED ABOUT HOW THE EXPANSION OF THAT TECHNOLOGY IN THE WORLD THAT WE'RE IN, INCLUDING AI, WHICH WE'LL TALK ABOUT IN A LITTLE BIT, KEEPS GROWING AND HOW IT CAN BE ENHANCED TO AND HOW IT CAN BE ENHANCED TO, SORRY, I WAS TRYING TO GET THROUGH THAT DOOR AND HOW AND HOW THOSE THINGS CAN BE ENHANCED TO NOT ONLY PROVIDE A SAFER ENVIRONMENT FOR OUR COMMUNITY, BUT ALSO A SAFER ENVIRONMENT FOR OUR OFFICERS AS THEY MOVE FORWARD IN THEIR IN WHAT THEY DO. AND THEN, AND TO PROTECT OUR COMMUNITY AND HAVE IT AS SAFE AS POSSIBLE, USING TECHNOLOGY AND NOT AND NOT TURNING AWAY FROM IT. HOWEVER, WITHIN THOSE SAME EXACT CONVERSATIONS, WE DID RECOGNIZE AND HAVE MANY CONVERSATIONS ABOUT THE COMMITMENT TO TRANSPARENCY AND POLICY DEVELOPMENT SO THAT WE'RE NOT JUST TAKING ON ALL TECHNOLOGY AND USING IT WITHOUT LOOKING AT THE DATA BEHIND IT, WHERE IT'S WHERE IT'S BEING HELD, HOW IT'S BEING USED, AND ALL OF THOSE DIFFERENT ELEMENTS. SO IT'S, IT'S THE USE OF TECHNOLOGY AND NOT TURNING AWAY FROM TECHNOLOGY AS IT GROWS AND AS IT CAN ENHANCE SAFETY WITHIN THE CITY, BUT ALSO A STRONG LOOK AT POLICY DEVELOPMENT AND TRANSPARENCY. SO WITHIN THOSE TRANSPARENCY AND DEVELOPMENT CONVERSATIONS, WE TALKED ABOUT THE CURRENT POLICIES THAT ARE THAT OUR POLICE DEPARTMENT HAS AND OUR PUBLIC SAFETY HAS WITH THEIR CAMERAS, WITH THEIR LICENSE PLATE READERS AND DRONES AND DATA SYSTEMS AND EMERGING TECHNOLOGIES THAT ARE COMING OUT. AND THEN WE ALSO AS KIND OF A PHASE ONE, THIS WASN'T THIS WASN'T REALLY A FULL ALL THE WAY THROUGH RESOLUTION, BUT WE WANTED 
          [03:35:02]
IMMEDIATELY TO DO A PHASE ONE, WHICH WE PUT TOGETHER A TRANSPARENCY PAGE THAT'S CONNECTED TO OUR POLICE WEBSITE THAT PUT TOGETHER ALL THOSE POLICIES IN ONE PLACE. 
          OBVIOUSLY, THEY ALL EXIST, BUT GOING AND FINDING THEM AND REQUESTING THEM WAS A LITTLE BIT DIFFICULT. SO WE PUT THEM ALL IN ONE PLACE, OUTLINE THEM, AND KIND OF BULLET POINT WHAT'S IN THEM, BECAUSE SOME OF THEM ARE RATHER LONG, BUT ALSO JUST PUT THEM ON THE WEBSITE SO PEOPLE COULD PULL THEM UP, LOOK, LOOK AT THEM, READ THEM, USE THEM HOWEVER THEY WANT. AND THEN ALSO WE ALSO PUT IN SOME DATA USAGE INFORMATION USING THE OPENGOV PLATFORM THAT WE WERE JUST LOOKING AT. AND WE PUT THAT PAGE TOGETHER AND, AND LAUNCHED IT AS AN INITIAL RESPONSE TO A LOT OF THESE CONVERSATIONS. WITHIN THOSE CONVERSATIONS, THE COUNCIL ALSO LOOKED AT A BROADER NEED FOR PUBLIC TRUST AND RECOGNITION IN OUR DATA ACROSS THE ENTIRE CITY. 
          SO IT WASN'T JUST WHAT'S HAPPENING WITH PUBLIC SAFETY, ALTHOUGH THAT WAS A LARGE PART OF IT, BUT IT WAS ALSO ACROSS OUR ENTIRE CITY. WE HAVE A WE ARE NOW, AS YOU JUST SAW IN THE WONDERFUL PRESENTATION THAT HOLLY WALKED YOU GUYS THROUGH, WE ARE GROWING AS FAR AS HOW MUCH OPEN DATA WE HAVE THAT WE'RE PUTTING OUT TO THE PUBLIC, ALL OF OUR DEPARTMENTS AND THEIR PERFORMANCE METRICS AND WHERE ALL THAT DATA IS BEING PULLED FROM. AND SO AS A CITY, AS A WHOLE, WE'RE LOOKING AT A MUCH BROADER, LARGER DATA POLICY. AND THEN IN DISCUSSIONS WITH COUNCIL, WE HAD WE HAD ACTUAL DIRECTION FROM COUNCIL TO, TO PAIR ALL OF THESE TOGETHER AND SAY, WHAT IF WE LOOKED AT A DATA POLICY ACROSS THE ENTIRE CITY, LOOKING AT ALL THE DIFFERENT DEPARTMENTS, HOW WE HOLD THAT DATA, HOW WE UTILIZE THAT DATA, WHERE THAT DATA IS ALL STORED, EVERYONE WHO HAS ACCESS TO THAT DATA AND INCLUDE ALL OF THE PUBLIC SAFETY ELEMENTS THAT WE HAD BEEN TALKING ABOUT. SO THAT'S, THAT'S KIND OF THE WHOLE TIMELINE OF HOW WE GOT TO TODAY. PHASE TWO WAS TO DO AN RFP FOR A FIRM TO GO IN AND AND DO THAT LARGE COMPREHENSIVE DATA POLICY ONE, TO AUDIT WHAT WE CURRENTLY HAVE OUR POLICIES AGAINST AGAINST STANDARDS. SEE IF WE ARE FOLLOWING THOSE POLICIES, SEE WHAT HOLES THERE MIGHT BE IN THOSE POLICIES, AND THEN DEVELOP A FULL, COMPREHENSIVE POLICY. THAT'S NOT ONLY THE PUBLIC SAFETY ASPECTS OF IT, BUT WITH THE CITY AS WELL, DATA STORAGE AND EMERGING TECHNOLOGIES LIKE AI, SO THAT WE WE'RE READY FOR FUTURE TECHNOLOGIES THAT ARE COMING IN. 
          SO THAT'S WHERE WE STAND TODAY. I WON'T GO THROUGH EVERY SINGLE ONE OF THESE, BUT THIS IS THE TRANSPARENCY PAGE THAT WAS DEVELOPED IS CURRENTLY UP ON THE WEBSITE. IT WALKS THROUGH ALL OF THE DIFFERENT POLICIES AND HAS INFORMATION ON A LOT OF THOSE DIFFERENT TOOLS THAT WE USE MONTH OVER MONTH, WHERE YOU CAN DRILL DOWN AND EVEN PULL THOSE INTO A SPREADSHEET AND LOOK AT ALL THE INFORMATION THAT'S IN THEM THAT RUNS ON THE SAME OPENGOV SYSTEM THAT WE WERE JUST HIGHLIGHTING FOR THE BUDGET PROCESS. SO PHASE TWO IS WHAT WE'RE HERE TO TALK ABOUT TONIGHT IS THE RFP THAT WENT OUT, I BELIEVE IT WENT OUT IN JANUARY, AND IT IS ALMOST IT'S IN ITS FINAL STAGES. I WANTED TO JUST SHOW YOU GUYS THE SCOPE OF WORK THAT WAS PUT OUT FOR THE RFP. ESSENTIALLY, IT WAS A COMPREHENSIVE DATA PRIVACY, SECURITY AND AI USE POLICY ACROSS THE ENTIRE CITY. IT WOULD FOCUS HIGHLY ON CLEAR GUIDELINES, STANDARDS, AND BEST PRACTICES FOR THE STORAGE OF OUR DATA, THE USE OF OUR DATA, THE SHARING AND DISPOSAL OF ALL OF OUR DATA, AND THEN ALSO HAVE A EMPHASIS ON SECURITY, PRIVACY, TRANSPARENCY, AND ETHICAL USE OF ALL OF THAT DATA. SO THAT WAS THE LARGER SCOPE. WE HAD 33, I BELIEVE, RESPONDENTS TO THIS. 
          WHEN WE FIRST DID THE RFP INITIAL QUESTION PHASE, I THINK WE HAD QUITE A BIT MORE THAT WERE INVOLVED IN IT. A LOT OF DISCUSSION ON THE DEPTH OF HOW FAR WE WANT TO GO. THIS IS ONE OF THOSE PROJECTS WHERE YOU COULD THERE'S SO MUCH DATA ACROSS THE ENTIRE CITY. IT COULD BE A FOCUSED SMALL PROJECT OR IT COULD BE A MASSIVE PROJECT. THESE. 
          OBVIOUSLY, THERE ARE STILL IN THE MIDDLE OF LOOKING AT THESE RFP. SO I DON'T HAVE ANY OF THE SPECIFIC DATA YET BECAUSE IT'S JUST THE TEAM THAT'S EVALUATING IT GETS IT. BUT I HAVE DONE SOME RESEARCH AND TALKED TO OUR TEAM, AND THESE THINGS CAN GO ANYWHERE FROM A $25,000. LET'S LOOK AT THIS SPECIFIC USE OF DATA ALL THE WAY UP TO A HALF $1 MILLION FULL EVALUATION OF ALL OF YOUR DATA AND WHERE IT IS AND WHO HAS IT. SO THAT IS SOMETHING THAT WE'LL THAT WE WANT FEEDBACK FROM THE COUNCIL. AS FAR AS HOW FAR DO WE WANT TO GO WITH WITH THE WITH THE WORK THAT WE'RE DOING? SO THE SCOPE SUMMARY, ESSENTIALLY, I'LL GO THROUGH THIS QUICKLY IS OVER A SIX WEEK ENGAGEMENT, WHICH I BELIEVE WOULD PROBABLY BE A LITTLE LONGER THAN SIX WEEKS IF WE GO INTO A DEEP DIVE OF OUR DATA AND, AND OUR PROCESSES IS TO AUDIT WHAT WE HAVE NOW, THE POLICIES THAT WE HAVE, WHAT WE WANT THEM TO LOOK AT. AND THEN AGAINST FEDERAL STANDARDS, LOOK AT ANY GAPS THAT WE HAVE IN THOSE POLICIES. SO THESE ARE JUST A FEW OF THE STANDARDS. 
          BUT IF WE BRANCH OUT TO IT AND AI AND ALL OF THAT, THERE WILL BE OTHER STANDARDS ACROSS, ACROSS THE STATE AND ACROSS THE NATION THAT WE LOOK AT AND SEE WHAT GAPS WE HAVE. AND THEN ALSO AUDIT. IF WE DO HAVE THESE POLICIES, ARE WE FOLLOWING THEM AND ARE WE FOLLOWING THEM IN THE PROPER WAY? AND THEN AFTER DOING ALL OF THAT AND GETTING A RESPONSE BACK, DEVELOPING AN ACTIONABLE POLICY FOR THE WHOLE CITY, A COMPREHENSIVE POLICY THAT BRINGS ALL OF THAT TOGETHER. AND THEN, OF COURSE, IF YOU'VE EVER BEEN INVOLVED IN A LARGE PROJECT LIKE THAT, LOOKING AT IT, AUDITING IT, AND DEVELOPING IT IS ONE THING. IMPLEMENTING IT IS AN ENTIRELY DIFFERENT THING. SO THE FINAL STAGE OF THIS RFP WAS A ROADMAP OF IMPLEMENTATION. YES. NOW WE HAVE THIS GREAT POLICY. WE HAVE ALL THESE THINGS. WE NEED THESE GAPS. WE NEED TO FILL ALL THESE WAYS TO FILL THEM. BUT HOW ARE WE GOING TO DO IT? AND HOW AND WHAT TIMELINES WOULD BE A 
          [03:40:04]
ROADMAP OF HOW TO RUN ALL OF IT THROUGH. THAT'S ESSENTIALLY THE BREAKDOWN. IT'S IN THREE PHASES. 
          AGAIN, I'LL GO THROUGH THIS QUICKLY, BUT IT'S A CURRENT STATE ASSESSMENT OF WHAT WE HAVE, AND THEN AN ANALYSIS AND A COMPLIANCE REVIEW OF WHERE WE'RE GOING, OF WHERE WE'RE GOING. THE SECOND PHASE WOULD BE THAT DEVELOPMENT PHASE WHERE THEY'RE LOOKING AT DATA GOVERNANCE AND SECURITY, AI AND EMERGING TECHNOLOGIES, AND RESPONSIBLE USE OF THOSE TECHNOLOGIES WHEN WE GET INTO THEM, THIRD PARTY AND VENDOR REQUIREMENTS. SO WHO HAS OUR DATA, HOW THEY'RE UTILIZING IT, WHAT THEY'RE DOING WITH IT, WHAT THEY HAVE ACCESS TO AND WHAT THEY DON'T HAVE ACCESS TO. AND THEN INCIDENT INCIDENT RESPONSE, WHICH IS PROCEDURES, PROCEDURES, AND LEGALLY REQUIRED NOTIFICATION TIMELINES. IF OUR DATA EVER GETS BREACHED OR IF ANYONE EVER HAS, OR IF ANYONE'S USING OUR DATA, AND THEY SHOULDN'T BE THE STEPS OF HOW WE WOULD WORK THROUGH THAT. AND THEN FINALLY, THE LAST PHASE WOULD BE IMPLEMENTATION, A FULL ROLLOUT ROADMAP OF HOW TO GET THERE, TRAINING AND KNOWLEDGE TO TRANSFER IT TO OUR EMPLOYEES, TO MAKE SURE THAT WHATEVER WE PUT IN PLACE, THAT THEY ARE THERE PROPERLY EXECUTING, AND THEN AN ONGOING SUPPORT FRAMEWORK FROM THEM. THESE ARE THESE ARE THE DELIVERABLES WE'VE GONE THROUGH HERE. AND WE CURRENTLY THE RFP CLOSED ON THE 12TH. WE HAD 33 FULL SUBMISSIONS, WHICH IS GREAT, WHICH IS A GREAT NUMBER OF SUBMISSIONS. IT'S GREAT TO HAVE THAT MUCH TO LOOK THROUGH. AND THERE IT IS CURRENTLY BEING EVALUATED BY A TEAM. AND AND BEFORE I GET TO THIS, WE ESTIMATE A CONTRACT AWARD COMING BACK TO COUNCIL IN EARLY APRIL. I WOULD LIKE TO DISCUSS WITH COUNCIL THIS COUNCIL SPECIFICALLY WHAT WE THINK ABOUT THE COMPREHENSIVE DATA POLICY AS A WHOLE. SO I KNOW THERE'S A LOT OF DISCUSSIONS NOW ABOUT PUBLIC SAFETY AND WHAT WE WERE TALKING ABOUT WITH BODY CAMERAS AND ALPR AND ALL OF THAT. AND, AND THEN ALSO THE CITY ITSELF AND THE DATA THAT WE HAVE AND THE OPEN DATA AND THE PERFORMANCE METRICS AND THE EMERGING TECHNOLOGIES LIKE AI. ONE OF THE QUESTIONS STAFF WOULD LIKE ANSWERED BY COUNCIL IS JUST FEEDBACK. OBVIOUSLY, WE'RE NOT VOTING ON ANYTHING TONIGHT IS DO WE LIKE COMBINING ALL OF THIS INTO ONE LARGE POLICY? IS THERE ANY IF IF WE HAD A LARGE POLICY TO DO A DEEP DIVE, HOW HOW DEEP ARE WE GOING INTO ALL OF THIS? ARE WE OKAY WITH A $500,000 OR $250,000 FULL COMPREHENSIVE POLICY? WOULD WE RATHER PULL THEM? THESE ARE ALL QUESTIONS FOR COUNCIL. IT'S COMPLETELY A POLICY DECISION FOR YOU GUYS. 
          WOULD WE RATHER PULL THEM, PULL THEM APART AND HAVE MORE SPECIFIC POLICY CONVERSATIONS ABOUT SPECIFIC THINGS? OBVIOUSLY, STAFF CAN CAN LEAD AND GUIDE AND IMPLEMENTATION PARTNER THROUGH ALL OF THAT. BUT GIVEN THE GIVEN THE DISCUSSIONS THAT WE'VE HAD AND THE BACK AND FORTH, I THINK AND NEW COUNCIL MEMBERS THAT ARE ON HERE, WE WOULD REALLY LIKE TO GET FEEDBACK FROM THIS COUNCIL ON HOW WE FEEL ABOUT THE POLICY AND WHERE WE'RE GOING WITH IT. 
          IF EVERYBODY JUST SAYS, WHICH I HAVE A FEELING THIS WON'T BE THE CASE, BUT IF EVERYBODY JUST SAYS, WE LOVE EVERYTHING WE JUST HEARD, KEEP GOING, WE COULD EASILY BRING A FULL CONTRACT AWARD BACK IN NEXT MONTH BECAUSE THE RFP WILL CLOSE AND WE MOVE FORWARD WITH IT. BUT I HAVE A SENSE THAT THERE MIGHT BE SOME FURTHER DISCUSSION ON SOME OF THESE. SO THAT IS ALL I HAVE, AND I'M HERE TO ANSWER ANY QUESTIONS. IF YOU GUYS WOULD LIKE TO PROVIDE FEEDBACK ON HOW YOU ALL FEEL ABOUT THIS COMPREHENSIVE DATA POLICY GOING FORWARD. ALL RIGHT. ANY QUESTIONS? DEFER TO THE NEW PEOPLE. ANY QUESTIONS? IT LOOKS GOOD. I THINK COUNCIL MEMBER ZAPATA I MEAN, NOT NECESSARILY QUESTIONS BUT FEEDBACK. ABSOLUTELY. SO I THINK THAT THESE ARE ALL THINGS THAT WE SHOULD DEFINITELY HIT. HOWEVER, THEY ARE SO BROAD THAT THE ENTIRE EXTENT OF CREATING A POLICY LIKE THIS, IF WE'RE GOING TO INCLUDE EACH OF THESE THINGS INTO THE FIRST POLICY DEVELOPMENT IS GOING TO IT'S GOING TO REQUIRE A LOT. AND IT'S EITHER WE ARE GOING TO BE SPECIFIC AND BE ABLE TO DIG DOWN DEEP, OR WE HAVE IT VERY BROAD AND SUPER HIGH LEVEL. AND FOR EXAMPLE, LIKE DATA GOVERNANCE, THAT IN AND OF ITSELF IS A COMPLETE LIKE, THAT'S A MONSTER IN AND OF ITSELF. LIKE WHEN YOU TALK ABOUT LIKE METADATA REPOSITORY AND FOR LIKE INFORMATION MANAGEMENT, LIKE ALL OF THAT IS A COMPLETELY SEPARATE MONSTER. SO LIKE, FOR EXAMPLE, I THINK THAT LIKE THE DATA GOVERNANCE ASPECT OF IT AND LIKE THE INFORMATION MANAGEMENT THAT COULD BE ITS OWN SEPARATE POLICY THAT WE DO AT SOME OTHER TIME, WE CAN PRIORITIZE WHEN TO DO THAT. THE SAME THING WHEN IT COMES TO LIKE THE THIRD PARTY AND VENDOR REQUIREMENTS, BECAUSE I THINK THAT IS ALSO GOING TO REQUIRE US TO UNDERSTAND HOW MUCH WE'RE GOING TO BE WILLING TO FIGHT BACK ON ACTUAL LIKE CONTRACT NEGOTIATIONS AND HOW MUCH THAT WOULD COST AND WHAT LEVEL OF EXPERTISE, YOU KNOW, IS THAT GOING TO REQUIRE? DO WE NEED OUTSIDE ATTORNEYS FOR THINGS LIKE THAT? AND SO I THINK WHEN THIS POLICY WAS FIRST BEING DISCUSSED ON THE DAIS, IT WAS IN REGARDS TO FEEDBACK THAT WAS RECEIVED BY RESIDENTS AND PROVIDED BY RESIDENTS, INCLUDING MYSELF, IN REGARDS TO THE USE OF ARTIFICIAL INTELLIGENCE IN PUBLIC SAFETY 
          [03:45:02]
AND MASS SURVEILLANCE. I THINK THAT THIS POLICY DEVELOPMENT SHOULD FOCUS ON ARTIFICIAL INTELLIGENCE AND MASS SURVEILLANCE IN PUBLIC SAFETY, BECAUSE WHEN IT COMES TO EVEN AI GOVERNANCE AND RESPONSIBLE USE, FOR EXAMPLE, THE CITY OF AUSTIN JUST APPROVED. WAS IT LAST YEAR OR. I'M GETTING THEM CONFUSED, BUT EVEN AN ENTIRE ARTIFICIAL INTELLIGENCE USE POLICY ABOUT HOW THEY USE IT INTERNALLY, LIKE WHETHER OR NOT HR USES IT IN ORDER TO GRADE PERFORMANCE AND WHATNOT, AND BEING ABLE TO DISCLOSE THAT TO EMPLOYEES AND STAFF. SO THERE'S JUST VARYING LEVELS OF THIS. AND I THINK REALLY WHERE THIS DISCUSSION CAME UP, LIKE YOU HAD MENTIONED IN THE BEGINNING, WAS ABOUT THE USE OF LIKE ALPERS, MASS SURVEILLANCE, AI TECHNOLOGY WITHIN PUBLIC SAFETY. SO I THINK THAT'S THE ROUTE THAT THIS SHOULD TAKE BECAUSE THAT IS A MONSTER THAT RIGHT NOW, I THINK IS VERY CRITICAL THAT WE ADDRESS FIRST, BECAUSE THE IMPLICATIONS OF IT ARE SO MUCH MORE PERTINENT. I THINK, DURING THIS TIME UNDER THE ADMINISTRATION THAT WE CURRENTLY HAVE. AND SO I JUST WANT TO MAKE SURE THAT WE ARE PRIORITIZING KIND OF LIKE WHAT POSES THE MOST THREAT TO OUR RESIDENTS FIRST. AND SO I THINK THAT'S GOING TO BE THE FEEDBACK THAT I HAVE. THAT'S THAT'S VERY HELPFUL. COUNCIL MEMBER. AND YOU'RE SEEING IT. YOU'RE SEEING IT CORRECTLY. WE COULD THE SIX WEEKS EVALUATION THAT WE'RE SAYING HERE WITH THE RFP IS WILL GIVE YOU A LARGE ROADMAP FOR, FOR A VERY. IT WILL BE A VERY BROAD EVALUATION FOR A LARGE ROADMAP, FOR A DEEP DIVE, THAT DEEP DIVE FOR IMPLEMENTATION ACROSS ALL THESE DIFFERENT LEVELS. I'M, I WILL JUST TELL YOU WOULD TAKE A LONG TIME. IT WOULD TAKE A LONG TIME TO ENGAGE ALL THOSE DEPARTMENTS TO GET DEEP DOWN IN WHAT THEY'RE DOING AND BUILD THAT POLICY. IF THE WILL OF THE COUNCIL IS TO LOOK INTO A SPECIFIC THING AND GO FASTER AND DEEPER THAN THAN, A RECOMMENDATION FROM STAFF WOULD BE TO HAVE A DATA POLICY LOOK INTO THAT MAYBE AS A FIRST PHASE, SO THAT IT'S ONE IT WOULD BE IT WOULD BE WOULDN'T BE AS EXPENSIVE AS THE FULL DEEP DIVE POLICY, BUT ALSO IT WOULD MOVE FASTER TO SPECIFICALLY ADDRESS THAT POLICY. OBVIOUSLY, THE THE STAFF IS OPEN TO ANYTHING THAT COUNCIL WOULD LIKE TO MOVE FORWARD WITH. BUT AS YOU'RE LOOKING AT A FULL, COMPREHENSIVE DATA POLICY ACROSS THE CITY, YOU'RE RIGHT. 
          THE INITIAL EVALUATION OF IT WOULD BE BROAD AND THEN THE IMPLEMENTATION AND ROADMAP WOULD BE. IT WOULD BE A IT WOULD BE A LONG ROAD TO, TO DO TO DO THOSE ONE AT A TIME. SO THAT'S GREAT FEEDBACK AND HELPFUL. OKAY. COUNCIL MEMBER. WOULD THIS ALSO INCLUDE OUR GENERAL I.T DATA? I REALLY AM CONCERNED ABOUT ASSURING ITS SECURITY, ESPECIALLY RELATED TO CRITICAL INFRASTRUCTURE. I WOULD. THERE ARE BACKDOORS TO ALMOST EVERYTHING. I'D LIKE TO MAKE SURE THAT OUR BACK DOORS ARE CLOSED FIRMLY. YES, AND THAT APPLIES, OF COURSE, TO THE LAW ENFORCEMENT STANDARDS AS WELL. BUT TO EVERYTHING ARE CRITICAL INFRASTRUCTURE. AS WITH ALL CITY CRITICAL INFRASTRUCTURE, COULD CERTAINLY BE TARGETS OF BAD ACTORS. SO I WOULD DEFINITELY LIKE TO HAVE THAT INCLUDED. YES, THAT WAS INCLUDED IN THE SCOPE OF THE RFP AND COULD BE A ADDED ELEMENT TO, YOU KNOW, THE THE DATA POLICY. IT WOULD DO HAVE A DEEP DIVE INTO OUR CRITICAL INFRASTRUCTURE. I WILL TELL YOU THAT OUR IT TEAM, THEY, WE HAVE A MONTHLY MEETING WITH THEM WHERE THEY WALK THROUGH EVERY ELEMENT OF THAT WITH THE CITY MANAGEMENT TEAM, AND THEY DO A ROUTINE PEN TEST AND MANY THINGS TO MAKE SURE THAT OUR DATA IS SECURE. BUT YES, TO HAVE AN OUTSIDE PERSON COME IN AND EVALUATE, INCLUDING THE POLICY, RIGHT, THE POLICY OF HOW IT'S WRITTEN AND ANY GAPS WE'D HAVE WOULD BE VERY HELPFUL, ESPECIALLY FOR CRITICAL INFRASTRUCTURE. SO THAT'S HELPFUL. THANK YOU. AND I THINK I JUST WANT TO REITERATE, THAT'S WHY I THINK THESE THINGS NEED TO BE PARSED APART, BECAUSE CYBERSECURITY IS COMPLETELY DIFFERENT THAN MASS SURVEILLANCE POLICY. YOU KNOW, DEEP DIVE DATA GOVERNANCE, LIKE THEY'RE ALL VERY DIFFERENT AND THEY REQUIRE A SPECIFIC AMOUNT OF DEPTH THAT YOU'RE ABLE TO ACHIEVE IN ORDER TO PRODUCE ANYTHING MEANINGFUL. SO I THINK WE SHOULD TARGET ALL OF THESE THINGS, BUT I THINK THAT WE SHOULD DO RIGHT BY THEM AND DO RIGHT BY OUR CITY BY BEING ABLE TO DEEP DIVE INTO THEM INDIVIDUALLY. ALL RIGHT. 
          COUNCILMEMBER MCKINNEY, I DON'T WANT TO SEE A SCENARIO WHERE WE MISS THE FOREST FOR THE TREES. 
          MY MY VISION OF THIS IS TO KIND OF HAVE LIKE, ALMOST LIKE A RISK HEAT MAP AND, AND IDENTIFY LIKE SOME OF THE, THE AREAS IN, IN JUST THE DATA THAT WE HAVE THAT MIGHT BE MOST, MOST VULNERABLE AND MOST AT RISK. I THINK OBVIOUSLY OUR, OUR SURVEILLANCE WOULD, YOU KNOW, 
          [03:50:01]
IF IT'S NOT NUMBER ONE, IT'S DEFINITELY IN THE TOP THREE. AND THEN, YOU KNOW, WE, WE PICK MAYBE A TOP THREE OR WHATEVER, AND WE DO A SERIOUS DEEP DRILL DOWN AND DIVE IN. YOU KNOW, I, I DON'T THINK THAT WE CAN AVOID THE, THE. THE SURVEILLANCE ASPECT OF IT. I THINK THAT WOULD BE ABSOLUTELY CRITICAL. BUT I DON'T WANT TO MISS AN OPPORTUNITY TO PROTECT OUR RESIDENTS DATA JUST BECAUSE WE'RE FOCUSING ON TOO NARROW OF A SCOPE, IF THAT MAKES ANY SENSE. NO, THAT'S THAT'S VERY HELPFUL. AND THAT COULD VERY WELL BE FOR THE, FOR THE FINALISTS THAT ARE BEING EVALUATED. THAT COULD BE KIND OF A VERY HELPFUL FEEDBACK FOR THEM TO SAY THAT KIND OF EVALUATION OF RISK, WHAT'S AT THE TOP? AND THEN HOW WOULD WE ADDRESS THE TOP 3 OR 5? THAT'S WITHIN THE SCOPE. THE SCOPE WAS WRITTEN VERY BROADLY AS FAR AS DATA POLICY. SO THAT'S THAT'S HELPFUL. ALL RIGHT. SO I'M KIND OF I'M TRYING TO LEARN THIS BECAUSE IT SEEMS LIKE IT SHOULDN'T BE POLITICAL AT ALL. IT SHOULD BE. THIS IS LIKE ABOUT SAFETY AND THIS IS ABOUT SURVEILLANCE IN OUR CITY. CORRECT. AND THERE'S A THERE'S A BILL, A SENATE BILL, 1964, THAT'S GOING TO BE APPLIED TO OUR CITY AS WELL. IS THAT CORRECT? LIKE THERE'S GOING TO BE LIKE PRECAUTIONS ALREADY SET IN PLACE THAT DETAIL WHAT WE CAN AND CAN'T DO. ACCORDING TO THIS HOUSE, TO THIS BILL. I'M UNAWARE OF THAT BILL. I'D HAVE TO I'D HAVE TO LOOK INTO IT. BUT IS THAT RELATED TO ALPR? IS THAT WHAT YOU'RE REFERRING TO? ITS AI IT'S ARTIFICIAL INTELLIGENCE, ACTUALLY. AND SO WE MAY HAVE TO RESEARCH THAT. 
          SEPTEMBER 1ST, 2025. I'M ALSO REALLY INTERESTED TO SEE WHAT OTHER CITIES ARE DOING. NOT SO MUCH. YOU KNOW, THE BIGGER CITIES, WE'RE NOT AUSTIN, WE'RE NOT HOUSTON, WE'RE NOT SAN ANTONIO. AND SO BEING ON OUR OWN LEVEL, I WANT TO MAKE SURE THAT WE'RE NOT GOING TO GO OVERBOARD, BUT WE'RE ALSO GOING TO COVER OUR BASES. AND SO MAYBE SEEING WHAT NEW BRAUNFELS IS DOING OR SAN MARCOS IS DOING, I KNOW BUDA PASSED SOMETHING LAST YEAR WITH KIND OF THE SAME SCOPE, AND THE IDEA OF HOW THEY'RE GOING TO PROCEED WITH THEIR POLICIES WITH AI. AND I THINK FLOCK WAS INCLUDED TOO. SO MAYBE REACHING OUT AND JUST KIND OF SEEING WHAT COMPARABLE CITIES ARE DOING, I THINK WOULD BE INTERESTING BECAUSE THIS IS, THIS IS I NEED IT NARROWED, RIGHT? I NEED A DIFFERENT SCOPE. I DON'T WANT IT TO BE OVER GENERALIZED. AND, BUT I'VE ALSO SEEN HOW OUR POLICE DEPARTMENT USE THEIR VIDEO CAM, LIKE WHEN, WHEN WE HAD THE PROTEST DOWNTOWN AND SOME KIDS GOT OUT OF HAND AND I HAD TO WANTED TO GO VIEW THAT AND SEE WHAT REALLY HAPPENED. AND SO IF NOT FOR THAT, IT COULD HAVE BEEN A BIGGER DEAL THAN THAN I THINK IT WAS. SO I'M ALL FOR USING SURVEILLANCE TO PROTECT BUT NOT ABUSE OF IT. SO IS THERE ANY WAY THAT WE CAN BRING THIS BACK WITH LIKE EXAMPLES OF WHAT OTHER CITIES ARE DOING? PROBABLY A SMALLER SCOPE. I THINK A COMPARISON CITY AND A STATE, MAYBE EVEN SOME NATIONAL COULD BE PART OF THE SCOPE OF THE INITIAL LOOK. SO, SO THE CONSULTANT WOULD LOOK AT THAT AND WHAT ARE OTHER PEOPLE DOING? SOMETHING COULD BRING THAT AS AN ELEMENT BEFORE WE GET TOO FAR DOWN THE ROAD. THAT COULD DEFINITELY BE PART OF IT. I IT WOULD FIT IN WITH WHAT COUNCILMEMBER MCKINNEY SAYS, WHICH IS A HEAT MAP OF THE OUR TOP AREAS. AND THEN AND, AND THEN DEEP DIVING INTO THOSE TOP AREAS SO THAT WE'RE NOT. SO WHEN YOU SAY TOP AREAS, WHAT DOES THAT MEAN? THE TOP AREAS OF RISK OF THE CITIES LIKE CRIME, HIGH CRIME. NO, NO, NOT CRIME. I'M TALKING ABOUT POLICY FOR THE POLICY, FOR OUR DATA POLICIES, WHERE WE WOULD HAVE HOLES AND WHERE WE WANT TO LOOK FIRST FOR I THINK I WAS THINKING OF IT IN A BROADER SENSE THAN WHAT IT SOUNDS LIKE. YOU ARE NOT SPECIFICALLY TO THE POLICE DEPARTMENT, BUT FOR ALL OF OUR DEPARTMENTS. I MEAN, IF IF WE'RE FOCUSING EXCLUSIVELY ON, YOU KNOW, OUR POLICE SURVEILLANCE AND ALL OF A SUDDEN EVERY ONE OF OUR, YOU KNOW, WATER UTILITY CUSTOMERS DATA GETS LEAKED. YOU KNOW, I WANT TO MAKE SURE THAT WE'RE NOT FOCUSING JUST ON ONE THING WHILE SOMETHING ELSE HAPPENS. OKAY? NO, I GET THAT. I GET THAT BECAUSE WHEN I WAS FIRST MY FIRST TERM, THEY TALKED ABOUT WE HAD REALLY BAD VANDALISM IN OUR BATHROOMS IN THE PARKS, AND THEY WERE TALKING ABOUT PUTTING CAMERAS IN THE PARKS TO MAKE SURE THAT WE COULD KIND OF MONITOR THAT. THAT WOULD BE NICE TO HAVE SOME KIND OF SURVEILLANCE. BUT WE DON'T WANT, YOU KNOW, AI TO BE USING LOOKING AT PEOPLE'S FACES. AND SO FINDING A BALANCE. AND I AGREE, I THINK IT SHOULD BE DIFFERENT DEPARTMENTS, DIFFERENT, YOU KNOW, POLICIES. 
          IT'S AN UMBRELLA. ONE I DON'T THINK IS GOING TO REALLY DO IT FOR THE CITY BECAUSE WE JUST HAVE SO MANY AREAS WHERE IT'S GOING TO BE APPLICABLE. SO I WOULD LIKE TO SEE SOMETHING A LITTLE BIT LIKE COUNCIL MEMBER MCKINNEY IS TALKING ABOUT. WELL, IF I COULD MAKE A SUGGESTION, I 
          [03:55:06]
THINK, FIRST OF ALL, THIS IS NEW FOR ALL OF US AS WE'RE WALKING THROUGH THIS AND TRYING TO FIGURE OUT WHAT THE RIGHT PATH IS. SO I APPRECIATE THE DISCUSSION. I THINK WHAT I THINK I'M HEARING IS A PHASED APPROACH WITH SOME PRIORITIES AND BENCHMARKING THAT'S DONE WITH SOME OTHER AREAS THAT WE COULD ASK THE CONSULTANT TO BRING THAT BACK. AND MAYBE THERE'S FOUR STAGES OF THIS OR FIVE STAGES THAT WE COULD LOOK AT OVER TIME, AND TO PRIORITIZE SOME OF THE THINGS THAT WE'RE LOOKING FOR. I THINK PUBLIC SAFETY IS ONE OF THOSE, BUT MAYBE THERE'S A FEW OTHERS THAT WOULD JUMP OUT TO US THAT THINGS WE'D WANT TO LOOK AT. 
          AND THEN WE COULD BRING YOU THAT WITH A SCOPE, WITH A COST TIMELINE, AND THEN WE COULD MAKE A DECISION ON WHICH OF THOSE ELEMENTS THAT WE WANTED TO PROCEED WITH. MAYBE THAT'S A LITTLE BIT WHERE, WHERE I THINK WE'RE HEADING WITH THE CONVERSATION, BUT THAT'S WHAT I'M HEARING. AND I DON'T I DON'T THINK WE WOULD HAVE TO TAKE A STEP BACK ON OUR RFP TIMELINE EITHER. I THINK THE WAY THAT WE WROTE THE ORIGINAL SCOPE COULD BE NARROWED WITH THE WITH THE AWARD. AND THEN TO THE MAYOR'S POINT, COME BACK WITH A HERE'S WE STARTED BROAD, BUT HERE'S NOW WHAT WE'RE DOING BASED ON THE FEEDBACK WE'VE GOTTEN AND GET THE. OKAY, BEFORE WE, BEFORE WE APPROVE THAT CONTRACT. OKAY. AND THEN I THINK EVERYONE'S EXPECTATIONS. 
          WE COULD DO THAT. YEAH. NO, I THINK THAT SOUNDS GREAT. AND THEN I ALSO JUST WANTED TO SAY, I DON'T WANT TO LIMIT US TO WHATEVER BARE MINIMUMS THE STATE OF TEXAS REQUIRES, BECAUSE THE STATE OF TEXAS DOES A LOT OF STUFF AT THE VERY BARE MINIMUM. AND I THINK ALSO TRYING TO LIMIT THE SCOPE OF WHICH COMPARABLE CITIES WE ARE COMPARING OURSELVES TO ALSO LIMITS THE DEPTH OF THE POLICY. THE REASON THAT ACROSS THE NATION, YOU'LL SEE INDIVIDUALS LOOKING TO A LOT BIGGER CITIES BECAUSE THEY HAVE MORE MONEY, THEY HAVE MORE MONEY TO HIRE EXPERTS TO BE ABLE TO SPEND, TO BE ABLE TO COME UP WITH DEEPER POLICIES IN DEPTH ANALYSIS. AND SO PEOPLE WILL USE THOSE AS BENCHMARKS BECAUSE THEY JUST THEY HAVE MORE POWER, YOU KNOW, VIA THE COIN PURSE THAN A CITY, YOU KNOW, LIKE US ARE ABLE TO HAVE AT THIS TIME, OTHER ELEMENTS FOR COMPARABLE CITIES. I'VE SEEN WITH, WITH STUDIES LIKE THIS, ESPECIALLY WHEN IT'S SPECIFIC ABOUT A VERY SPECIFIC TOPIC, THEY'LL GO OUT EVEN NATIONALLY AND SAY, WHO IS, WHO IS THE LEADER? WHO'S THE LEADER IN POLICY FOR AI RIGHT NOW? AND YOU KNOW, THERE'S, THERE'S USUALLY THREE, 4 OR 5 DIFFERENT CITIES THAT ARE DRIVING THAT ENTIRE INITIATIVE. AND THEN TAKE A LOOK AT THAT. AND THEN WHO'S A LEADER FOR, YOU KNOW, CONTROLLING OF DATA AND SHARING FROM THE PUBLIC SAFETY SIDE. SO THERE WOULD PROBABLY BE MULTIPLE COMPARISON CITIES BASED ON WHAT WE'RE LOOKING AT. AND THEN DID WE EVER JOIN THE GOV AI COALITION? I REMEMBER THAT BEING ON ONE OF THE COMMUNICATIONS PRESENTATIONS. WHENEVER I THINK WE FIRST GOT ON, IT'S POSSIBLE I'D HAVE TO I'D HAVE TO TALK TO COMMUNICATION. OKAY. YEAH. IF WE COULD JUST SEE IF WE EVER DID END UP DOING THAT, BECAUSE I THINK WE WOULD HAVE BECAUSE THAT'S FOR MUNICIPALITIES SPECIFICALLY. SO I THINK BEING A PART OF THAT COALITION WOULD HELP US BE ABLE TO LEARN, MAYBE EXCHANGE IDEAS, MAYBE ASK QUESTIONS AND WHATNOT. SO YEAH, IF WE COULD JUST MAKE SURE WE DO THAT. ALL RIGHT. I THINK WE'RE GOOD NOW. WE'RE UP TO 
          [6) Receive a report, hold a discussion, and provide staff direction regarding the Motor Vehicle Crime Prevention Authority grant funding program.]
GOOD CLEAR DIRECTION. THANK YOU. COUNCIL. NO, REALLY, IT WAS VERY GOOD FEEDBACK. THANK YOU. 
          ALL RIGHT. UP NEXT, RECEIVE A REPORT, HOLD A DISCUSSION AND PROVIDE STAFF DIRECTION REGARDING THE MOTOR VEHICLE CRIME PREVENTION AUTHORITY GRANT FUNDING PROGRAM ITEM PRESENTER GEOFF BARNETT. GOOD EVENING, MAYOR AND COUNCIL. MY NAME IS JEFF BARNETT. I'M THE CHIEF OF POLICE AND THANK YOU FOR ALLOWING ME TO BRING THIS ITEM FOR YOU FOR DISCUSSION THIS EVENING. THE PURPOSE OF THE DISCUSSION IS TO PROVIDE SOME ADVANCED KNOWLEDGE OF A FUTURE AND POTENTIAL AGENDA ITEM THAT WOULD BE CONCERNING THE MOTOR VEHICLE THEFT PREVENTION AUTHORITY GRANT FUNDING PROGRAM. WE'VE BEEN A RECIPIENT OF GRANT FUNDS FROM THIS GROUP FOR THE LAST TWO YEARS, AND IT IS SOON TO BE THE TIME FOR US TO SUBMIT THE THIRD YEAR'S APPLICATION. SORRY, I COULD HEAR MOVEMENT BEHIND ME, SO YOU'LL SEE I HAVE A GROUP OF EXPERTS IN THE ROOM IN CASE QUESTIONS GET A LITTLE BIT ABOVE MY MY USER KNOWLEDGE, BUT I HAVE SOME FOLKS IN THE ROOM THAT DEFINITELY SERVE IN THIS CAPACITY, AND THEY USE THE TECHNOLOGY THAT WE'RE GOING TO BE TALKING ABOUT TONIGHT IN 1991. AND I'LL TRY TO BE VERY BRIEF BECAUSE I DO REALIZE IT'S OF A LATE HOUR. SO IN 1991, THE STATE ESTABLISHED SOME FUNDING FOR LOCAL LAW ENFORCEMENT AGENCIES AND STATE AGENCIES TO HELP REDUCE AUTO THEFT. THAT PROGRAM, OVER THE LAST 30 YEARS OR SO HAS EXPANDED, AND NOW THEY HAVE EXPANDED THE USE OF THOSE FUNDS TO HELP DETER AUTO THEFT AND CATALYTIC CONVERTER THEFT AND OTHER CRIMES THROUGHOUT TEXAS. AND THEY MAKE GRANT FUNDING AVAILABLE TO STATE AGENCIES, LOCAL LAW ENFORCEMENT AGENCIES TO TRY TO HELP PREVENT THOSE TYPES OF CRIMES IN YOUR COMMUNITY. AGAIN, WE HAVE APPLIED FOR THE GRANT FUNDING FOR THE LAST TWO YEARS, AND WITH THAT GRANT FUNDING, WE HAVE SUPPLIED OR PURCHASED LICENSE PLATE READERS. I'VE BEEN TALKING ABOUT THAT EXTENSIVELY, SO YOU HAVE A GOOD UNDERSTANDING OF WHAT THOSE ARE. AND THEN ALSO MORE RECENTLY, WE ADDED TO THE GRANT APPLICATION A DRONE TO BE USED AS A DRONE AS A FIRST RESPONDER. AND I'LL TELL YOU A LITTLE BIT MORE ABOUT THAT AS WE GO FORWARD. SO THE PRESENTATION HOPEFULLY WILL PROVIDE YOU THAT OVERVIEW OF HOW THE MOTOR VEHICLE CRIME PREVENTION AUTHORITY GRANT 
          [04:00:04]
FUNDING IS USED TO SUPPORT CRITICAL TECHNOLOGIES THAT ENHANCE OUR OPERATIONAL EFFICIENCY EFFICIENCIES AND STRENGTHEN OUR PUBLIC SAFETY WITHIN OUR COMMUNITY. 
          SPECIFICALLY, THESE FUNDS SUPPORT THE DEPLOYMENT OF THOSE AUTOMATED LICENSE PLATE READERS. 
          THE LIVE CAMERA SYSTEMS AND DRONE IS FIRST RESPONDER PROGRAM, WHICH IS CURRENTLY BEING IMPLEMENTED AND INSTALLED IN THE CITY OF KYLE. RIGHT NOW. EACH OF THESE TECHNOLOGIES, AS YOU'LL SEE, I HOPE THROUGHOUT THE PRESENTATION, SERVE AS A FORCE MULTIPLIER, ENABLING A MORE EFFECTIVE USE OF LIMITED RESOURCES. YOU'LL SEE HERE. LET ME MENTION ONE MORE THING AT THE END. AGAIN, THIS IS JUST A DISCUSSION ITEM. WE'RE TRYING TO GIVE YOU SOME ADVANCED INFORMATION FOR A POTENTIAL FUTURE AGENDA ITEM THAT MAY BE COMING IN APRIL. AND WE'RE HOPING THAT IT'LL IT'LL ANSWER SOME QUESTIONS AND STUFF THAT'LL MAKE THAT FUTURE AGENDA ITEM MORE COMPREHENSIBLE, UNDERSTANDABLE, AND YOU'LL BE BETTER INFORMED SO THAT YOU CAN KIND OF GIVE STAFF GUIDANCE ON WHAT YOU WOULD LIKE TO SEE. YOU'LL SEE HERE VERY FIRST, I'M GOING TO START OUT THE CITY OF KYLE IS A VERY SAFE COMMUNITY. AND YOU CAN SEE QUICKLY WITHOUT DIVING INTO THE NUMBERS THAT WE'RE THE WE'RE THE THIRD COLUMN THERE, AND WE'RE ABOUT HALF OF THIS IS OUR CRIME RATE. LET ME BACK UP. THIS IS OUR CRIME RATE. WE ATTRIBUTE OUR SUCCESSFUL CRIME RATE THROUGH SUCCESSFUL OFFICERS AND DISPATCHERS AND WHATNOT. WE HAVE SOME COMMUNITY BASED PROGRAMS THAT HELP EDUCATE OUR COMMUNITY ON HOW TO BE A SAFER COMMUNITY. BUT WHEN YOU PUT ALL THAT TOGETHER, WHAT IS CRIME LIKE IN THE CITY OF KYLE? AND THAT IS NORMALLY DISCUSSED AS A CRIME RATE. IT'S BASED ON THE AMOUNT OF CRIME PER 1000 RESIDENTS. AND THE CHART YOU SEE BEFORE YOU IS FROM 2024, BECAUSE THEY'RE USUALLY ABOUT 18 MONTHS OR SO BEHIND IN PUBLISHING THAT DATA ON A NATIONAL AVERAGE. SO YOU SEE THE NATIONAL NUMBERS THERE. ON THE FAR LEFT COLUMN, YOU SEE THE TEXAS AVERAGE IN THE MIDDLE, AND YOU SEE KYLE ON THE FAR RIGHT. WE'RE ABOUT HALF THE NATIONAL AVERAGE OF CRIME, WHICH IS A GOOD THING. AND THEN WE ARE ABOUT A THIRD THERE OR SO MAYBE. I'M SORRY, A LITTLE BIT HALF LIKE OF TEXAS. I'M SORRY. I'M KIND OF MESSING UP THOSE NUMBERS. BUT YOU CAN SEE RELATIVELY THAT WE HAVE A CRIME, CRIME FREE COMMUNITY AS A COUNCIL DIRECTIVE. A FEW YEARS AGO, WE WERE WE WERE DIRECTED TO EXPLORE THE USE OF TECHNOLOGY TO BETTER SERVE OUR COMMUNITY, TO MAKE THE CITY OF KYLE A SAFER COMMUNITY. AND ONE OF THOSE VERY SPECIFIC DIRECTIVES WAS TO INCLUDE THE OPERATIONS OF A REAL TIME CRIME CENTER. IN FACT, THE NEW PUBLIC SAFETY CENTER WAS BUILT WITH A REAL TIME CRIME CENTER IN MIND, WITH DEDICATED ROOM, DEDICATED TECHNOLOGY AND DIRECTION GIVEN TO STAFF TO DEVELOP A REAL TIME CRIME CENTER. AND I'M GOING TO KIND OF GIVE YOU A LITTLE BIT OF AN OVERVIEW OF WHAT THEY DO. SO WE WERE FULLY IMPLEMENTATIONAL IN Q1 OF 2025. WE HAVE TWO REAL TIME CRIME CENTER ANALYSTS. THEY MONITOR INCIDENTS AS THEY UNFOLD WHILE THEY'RE IN THE DISPATCH CENTER, BECAUSE WE CURRENTLY HAVE THEM HOUSED IN THE EXPANDED AREA OF DISPATCH. AND THEIR THEIR POSITION AND ASSIGNMENT IS TO PROVIDE REAL TIME SUPPORT TO THE POLICE OFFICERS, TO THE MEN AND WOMEN OUT THERE WORKING ON THE STREET. AND I'M GOING TO GIVE YOU SOME REAL WORLD EXAMPLES OF WHAT WHAT THAT MEANS, WHAT THEY DO, AND THEY USE INFORMATION AND TECHNOLOGY ACROSS ALL THE SYSTEMS THAT WE'LL TALK ABOUT TO DO THEIR PERFORMANCE. BUT THE REAL TIME CRIME CENTER IS PEOPLE. IT'S NOT THE TECHNOLOGY, IT'S THE PEOPLE BEHIND IT. AND THEN WE AS A CITY, WE PROVIDE THEM DIFFERENT TYPES OF TECHNOLOGY TO USE TO BETTER PERFORM THEIR ROLE INSIDE THE CENTER. HERE, YOU'LL SEE ONE OF THEM IN ACTION. WE HAVE NUMEROUS CASE STUDIES WHERE THEY, WHILE PERFORMING THEIR ROLES, HAVE ASSISTED OUR OFFICERS TO DETECT VIOLENCE, DETECT CRIME, TO MAKE APPROPRIATE ARRESTS. AND I'M JUST GOING TO GIVE YOU I'M GOING TO KEEP IT REALLY HIGH LEVEL BECAUSE OF THE HOUR. BUT THEY'RE LISTENING TO CALLS FOR SERVICE WHILE THEY HAPPEN. THEY HAVE A HEADSET ON, THEY'RE IN THE DISPATCH CENTER, THEY HAVE ACCESS TO CAMERAS AND TECHNOLOGY AND LP'S AND WHATNOT. AND SOON TO BE OUR FIRST DRONE DRONE AS FIRST RESPONDER. THEY WORK GENERALLY IN THE BUSIER HOURS WHEN WE TYPICALLY HAVE MORE CALLS OF FAMILY VIOLENCE AND THEFT AND CRIME. THEY TYPICALLY WORK FROM ABOUT THREE IN THE EVENING UNTIL 3 A.M. OR THEY COME IN AT FIVE AND THEY WORK TILL 5 A.M. BUT THEY'RE WORKING THOSE LATE AFTERNOON AND I GUESS LATE NIGHT HOURS. THEY FOLLOW THE CALLS FOR SERVICE. THEY'RE USING THE RESEARCH CAPABILITIES THAT THEY'VE BEEN TRAINED TO DO, AND THEY USE ALL THIS TECHNOLOGY TO HELP PROVIDE THE OFFICERS IN THE FIELD WITH INFORMATION. A GOOD EXAMPLE WOULD BE IF WE HAVE A CALL AT ONE, TWO, THREE MAIN STREET, AND THE CALL IS OF A DOMESTIC VIOLENCE SITUATION, AND MAYBE SOMEBODY HAS A WEAPON. THOSE REAL TIME CRIME CENTER ANALYSTS ARE RUNNING THE ADDRESS IN THE BACKGROUND. THEY'RE CHECKING FOR PRIOR HISTORY. HAVE WE BEEN THERE BEFORE, AND IF SO, WHO DID WE ENCOUNTER? DID WE ENCOUNTER ANYBODY THAT WAS VIOLENT AND DID THEY HAVE WEAPONS? AND IF SO, WHERE WERE THE WEAPONS AND WHO WAS WHO WAS TALKED TO, WHO WAS ARRESTED, WHO WAS DETAINED? AND THEY'RE PROVIDING THIS INFORMATION TO THE OFFICERS BEFORE THEY EVER ARRIVE ON THE SCENE. THERE ARE ALSO CHECKING PEOPLE IN THE DATABASE TO SEE IF ANYBODY HAS ANY OUTSTANDING WARRANTS AT THAT ADDRESS. AND IF SO, THEY'RE TELLING THE OFFICERS THAT INFORMATION BEFORE THEY ARRIVE, BECAUSE GENERALLY PEOPLE KNOW THAT THEY MAY HAVE A WARRANT OUT FOR THEIR ARREST, THEY KIND OF KNOW THEY'VE DONE SOMETHING WRONG. 
          AND THEY IF THEY HAVEN'T TURNED THEMSELVES IN, THEN THEY'RE HIDING FROM THE LAW. WELL, WHEN THEY KNOW THAT, THEY BECOME A VERY DANGEROUS POSSIBILITY FOR THE OFFICERS BECAUSE THEY MAY 
          [04:05:01]
WANT TO FIGHT OR RUN OR HARM THE OFFICER IN ORDER TO ESCAPE. SO THESE REAL TIME CRIME CENTER ANALYSTS ARE PROVIDING THAT INFORMATION TO THE OFFICERS WHILE THEY'RE ARRIVING, APPROACHING THE SCENE, ARRIVING, AND WHILE THEY'RE ON THE SCENE. AND THERE ARE NUMEROUS EXAMPLES OF WHERE THEY ARE ABLE TO ASSIST THOSE OFFICERS. I'M GOING TO GIVE YOU ONE EXAMPLE HERE. THE FIRST ONE IN FEBRUARY, OFFICERS RESPONDED TO A VICTIM WHO HAD BEEN ASSAULTED AND THREATENED AT HOME. THE ANALYST, ASSISTED BY LISTENING THROUGH THE LIVE VIEW OFFICER BODY CAMERAS. SO THE CAMERAS THAT OUR OFFICERS WEAR, THESE ANALYSTS CAN CAN TUNE INTO THAT LIVE VIEW VIDEO CAMERA AND HEAR AUDIO AND VIEW THE VIDEO TO SEE HOW THE OFFICER IS DOING. ARE THEY SAFE? DO THEY NEED BACKUP? WHAT'S BEING SAID TO THEM? AND WHILE THEY WERE IN THIS PARTICULAR CALL, THE SUSPECT HAD FLED THE SCENE. THE ANALYSTS WERE ABLE TO PICK THAT INFORMATION UP BY LISTENING AND VIEWING THAT THAT ON BODY CAMERA, AND THEY WERE ABLE TO USE TECHNOLOGY TO FIND THAT THE SUSPECT HAD FLED IN A CAR, PICK THEM UP ON THIS TECHNOLOGY AND THEN ALERT OFFICERS WHERE, WHICH DIRECTION THAT SUSPECT HAD FLED. WE DISPATCHED OTHER OFFICERS TO THAT AREA, AND THEY WERE ABLE TO APPREHEND A SUSPECT WHO HAD COMMITTED A VERY SERIOUS ASSAULT IN A FAMILY VIOLENCE SITUATION, AND THEY LOCATED THEM VERY QUICKLY. 
          NUMBER TWO, AGGRAVATED ASSAULT WITH A DEADLY WEAPON ON A PUBLIC SERVANT. AND THIS ONE, THIS WAS A HIGH RISK CASE. IN APRIL OF 25, REAL TIME CRIME CENTER ANALYSTS WERE CONFRONTED WITH A SUSPECT DELIBERATELY USING MULTIPLE IDENTITIES UNDER SUSPICIOUS CIRCUMSTANCES. WHILE THEY WERE TALKING TO THE OFFICER, THEY WERE GIVING FALSE INFORMATION TO THE OFFICER ABOUT WHO THEY WERE AND WHAT WAS GOING ON. WELL, THOSE ANALYSTS WERE USING TECHNOLOGY, USING OUR RESOURCES, USING OUR DATABASES THAT WE HAVE AT THE POLICE DEPARTMENT, AND QUICKLY IDENTIFIED THAT THIS WAS A WANTED PERSON THAT WAS TRYING TO LIE TO THE OFFICERS, AND THEY DID THIS IN REAL TIME. WHILE THE PERSON IS LYING ABOUT THEIR IDENTITY TO THE OFFICERS, THE ANALYSTS ARE ABLE TO FEED THAT INFORMATION INTO THE EARPHONE, INTO THE EARPIECE FOR THE OFFICERS, AND TELL THEM THE PERSON YOU'RE TALKING TO IS NOT WHO THEY SAY THEY ARE. THEY ARE ACTUALLY THIS NAME, AND THEY HAVE AN AGGRAVATED ASSAULT WARRANT WITH A DEADLY WEAPON ON A PUBLIC SERVANT, MEANS THEY HAD INJURED A POLICE OFFICER OR OTHER FIRST RESPONDER OUT OF LAREDO, AND THEY WERE ABLE TO TELL THAT TO THE OFFICER WHILE HE WAS BEING LIED TO IN THE FIELD. AND SO THE OFFICER ENDED UP MAKING A SUCCESSFUL ARREST AND THEY STAYED SAFE. THINGS LIKE THAT MIGHT HAVE GONE UNDETECTED BY THE OFFICER WHO COULD HAVE BELIEVED THEIR IDENTITY. THEY DIDN'T HAVE THAT INFORMATION AT THE TIME. A THIRD ONE WAS WHERE THE TCC WAS ALERTED TO AN INDIVIDUAL WITH TWO OUTSTANDING WARRANTS FOR AN ASSAULT OF A CHILD AND INDECENCY WITH A CHILD. THROUGH THEIR INVESTIGATION AND ANALYSIS AVAILABLE TO THEM, THEY PROVIDED OFFICERS WITH CRITICAL INFORMATION THAT HELPED LOCATE THE SUSPECT, AND THEY WERE ABLE TO SAFELY TAKE HIM INTO CUSTODY. AGAIN, THEY'RE DOING THEIR JOB, AND THIS IS JUST THE PEOPLE BEHIND THE TECHNOLOGY. ANOTHER 1 IN 24. I MEAN, ANOTHER CASE STUDY, I'M SORRY, WAS A RECENT ONE. IN JANUARY OF THIS YEAR, WE HAD A SKID STEER STOLEN FROM THE HOME DEPOT PARKING LOT. THOSE ANALYSTS WERE ABLE TO USE THIS TYPE OF TECHNOLOGY. THE LICENSE PLATE READERS AND SUCH. AND THEY WERE ABLE TO QUICKLY DETERMINE WHICH WHAT VEHICLE WAS INVOLVED IN THE THEFT OF THAT SKID STEER, AND WERE ABLE TO QUICKLY GIVE THAT INFORMATION TO OFFICERS WHO WENT AND FOUND AND RECOVERED. I THINK IT WAS A $20,000 SKID STEER. WE HAD IT RECOVERED. I'M GOING TO SAY IT SAYS WITHIN AN HOUR. THAT JUST DOESN'T HAPPEN. 
          WHEN YOU DON'T HAVE THIS KIND OF TECHNOLOGY THAT YOU CAN USE AND REFER TO. BUT WE RECOVERED A $20,000 SKID STEER BECAUSE OF THE THE LPR DATA THAT WE'RE ABLE TO USE AND GET THAT BACK TO HOME DEPOT WITHIN AN HOUR. OTHER TECHNOLOGIES YOU'LL SEE ARE FAMILIAR WITH AXON. THAT'S A PLATFORM THAT LETS US BRING IN ALL THE CAMERAS INTO ONE PLATFORM. IT LETS US COORDINATE OUR EFFORTS INTO ONE SYSTEM. WE HAVE ACCESS TO THE TECHDOC DRIVE, TEXAS TRAFFIC CAMS. THEY'RE CONSTANTLY MONITORING WEATHER FOR A SAFETY SITUATION AND ALL OF OUR EVENTS. AND KYLE RAPID S O S IS AN EVOLVING 911 TECHNOLOGY THAT'LL PUT 911 INFORMATION INTO THE HANDS OF THE OFFICERS RESPONDING TO THE CALL MUCH FASTER THAN WE'RE DOING TODAY, WHICH WAS DONE BY RADIO. THE DISPATCHER HAS TO REPEAT WHAT THEY'VE BEEN TOLD ON THE TELEPHONE. PUT THAT INTO THE RADIO EAR. THIS NEW SYSTEM IS GOING TO HELP US PROVIDE MORE INFORMATION TO THE OFFICERS. THAT'S MORE ON SCENE AND MORE IMMEDIATE WHILE THEY RESPOND. VERKADA AND GENETEC. 
          THOSE ARE THE CAMERAS Y'ALL JUST SPOKE ABOUT THAT THE CITY OWNS THROUGHOUT DIFFERENT CITY FACILITIES. AND IN OPEN SOURCE INTELLIGENCE, THAT'S BASICALLY THE SAME RESEARCH YOU CAN DO OUT THERE ON THE INTERNET, BUT THEY'RE SITTING IN THE OFFICE AND THEY'RE ACCESSING ALL THAT AND HELPING PROVIDE THAT TO THE OFFICERS. AND THEN MORE SPECIFICALLY FOR TONIGHT'S DISCUSSION IS FLOCK. THERE'S A VIDEO THAT I'M GOING TO SKIP FOR THE HOUR, Y'ALL. Y'ALL HAVE A REALLY GOOD IDEA PROBABLY WHAT FLOCK ALREADY DOES. IT DOES AUTOMATED LICENSE PLATE READER CAMERAS. WE ALSO HAVE LIVE FEED. THEY'RE A COMPANY. THEY PROVIDE LICENSE PLATE READERS. THEY ALSO HAVE LIVE FEED, LIVE VIEW, ACTIVE VIEW CAMERAS, AND WE HAVE SEVERAL OF THOSE IN THE COMMUNITY AS WELL. AND THEN THE THIRD COMPONENT FOR OUR FLOCK RELATIONSHIP IS THE DRONE IS FIRST RESPONDER. OKAY. AND THAT KIND OF GIVES YOU AN IDEA. WE HAVE CURRENTLY TODAY WE HAVE 28 ACTIVE CAMERAS. TEN ARE TEMPORARY AND WE'RE WAITING ON PERMANENT INSTALLATION. WE GOT TO GET TEXDOT APPROVAL IF THERE ARE ANY TECHS DOT RIGHT OF WAY OVER HERE IN THE MIDDLE LIVE VIEW CAMERAS. WE HAVE SIX ACTIVE AND WE HAVE SIX THAT ARE PENDING BECAUSE THEY'RE GOING INTO TEXDOT RIGHT AWAY. AND THEN ON THE THIRD COLUMN, THE DRONE IS 
          [04:10:02]
FIRST RESPONDER. WE THINK WE'LL HAVE THE DRONES INSTALLED AND OPERATIONAL IN THE NEXT 14 DAYS. 
          AND THEN WE'LL GO THROUGH OUR TRAINING PROCESS. AND THEN THOSE THINGS WILL PROBABLY BE FULLY OPERATIONAL WITHIN ABOUT THE NEXT 30 DAYS OR SO. AND I'LL GO INTO A LITTLE BIT MORE OF THOSE AS WELL. LICENSE PLATE READERS, I'VE ALREADY TALKED ABOUT THE CONCERNS AND COMPLEXITY OF THAT KIND OF DATA AND HOW WE WANT TO USE IT AS A COMMUNITY AND AS A POLICE DEPARTMENT. YOU CAN SEE HERE SOME OF THE DON'T DO OR WHAT WEO WITH THE INFORMATION. YOU CAN TELL THOSE THOSE PHOTOS ARE THEY DON'T DETECT THE PEOPLE THEY'RE DESIGNED TO CAPTURE AND ZERO IN ON THE LICENSE PLATES OF THE CARS, THE FRONT AND BACK. THEY DO CATCH. THEY CAN CATCH IMAGES, DISTANT IMAGES OF THE CARS, BUT THEY'RE NOT AIMED NECESSARILY TO TO GET A PICTURE NECESSARILY OF THE PERSON IN THE CAR. THAT'S NOT NECESSARILY THEIR FOCUS. IT DOES NOT HAVE FACIAL RECOGNITION AS ANY PART OF THE ANALYTICS THAT ARE USED. AND THEN ACCESS IS COMPLETELY RESTRICTED, REQUIRES A VALID INVESTIGATIVE REASON. IT'S LOGGED INDEFINITELY, WHICH ALLOWS FOR REGULAR AUDITS AND TO ENSURE THAT WE HAVE OUR STAFF USING IT IN THE PROPER MANNER. DATA IS ONLY RETAINED 30 DAYS. YOU ALL KNEW THAT WHEN WE PRESENTED THAT FROM THE VERY BEGINNING, THE DATA IS AUTOMATICALLY DELETED EVERY ON THE 31ST DAY AND SO THAT IT'S NOT RETAINED. THE ONLY WAY WE MIGHT HAVE SOMETHING BEYOND 30 DAYS IS IF WE ACTUALLY PULL IT FROM THE SYSTEM, BECAUSE IT'S USED TO SOLVE A CRIME, AND THAT THEN BECOMES A REQUIREMENT BY STATE LAW. ANYTHING WE USE TO, TO MAKE AN ARREST AND FILE CHARGES ON SOMEBODY, THE DEFENSE IS ULTIMATELY ENTITLED TO THAT. SO WE HAVE TO CAPTURE THAT, PUT IT IN THE CASE FILE, SHARE IT WITH THE DA'S OFFICE. THEY PROVIDE THAT TO THE DEFENSE FOR THEIR LAWFUL ACTION, THE STORAGE OF THE DATA. Y'ALL TALKED A LOT ABOUT SECURITY AND MAKING SURE THAT THE THINGS THAT WE COLLECT ARE KEPT SECURE. THAT LAST BOX TELLS YOU A LOT ABOUT THAT, HOW IT'S ENCRYPTED IN THE END TO END, IT'S FBI AND CDC COMPLIANT. IT HAS A VARIETY OF COMPLIANCE MEASURES THERE THAT YOU CAN SEE THERE AND WHO ALL APPROVES IT. AND IT MEETS THOSE STANDARDS. IT IS STRICTLY FOR LAW ENFORCEMENT PURPOSES ONLY. WE DON'T SELL OR SHARE OUR DATA. THERE'S NOTHING THAT WE DO LIKE THAT FOR LAW ENFORCEMENT PURPOSES ONLY. SO WE'RE NOT SELLING IT TO A THIRD PARTY COMPANIES. WE'RE NOT PROVIDING IT TO FAMILY MEMBERS WHO WANT TO FIND OUT WHERE THEIR FAMILY MEMBER WAS LAST WEEK. IT'S LAWFUL PURPOSES ONLY AND BY LAWFUL COURT ORDERS AND SUCH, WHICH ARE GOING TO BE SLIM. LET'S SEE, PROHIBITED USES RIGHT HERE. THE FLOCK CAMERAS ARE NOT FOR TRAFFIC ENFORCEMENT. AND WHAT I MEAN BY THAT IS IT'S NOT A SPEED RADAR MEASUREMENT SYSTEM. WE'RE NOT SENDING TICKETS IN THE MAIL FOR PEOPLE WHO ARE NOT WEARING THEIR SEAT BELTS OR SPEEDING OR DISREGARDING TRAFFIC CONTROL DEVICES. IT'S NOT THAT WE CAN'T USE IT FOR THAT. WE PROHIBIT THE USE FOR ANY INVESTIGATIVE TECHNIQUE FOR REPRODUCTIVE RIGHTS. WE PROHIBIT THE USE FOR IMMIGRATION ENFORCEMENT. YOU CAN'T USE IT FOR HARASSMENT OR INTIMIDATION, AND THEN YOU HAVE SOME OTHER PROTECTIONS DOWN HERE. BUT BASICALLY YOU CAN'T USE IT FOR ANY NON LAWFUL LAW ENFORCEMENT PURPOSE. AND THEN YOU SEE SOME OF THE THE MORE PUBLIC CONCERNS ABOUT THE DATA USE AND DATA COLLECTION WE SPECIFICALLY HAVE THAT PROHIBITED IN OUR SYSTEM. AND YOU CAN'T USE IT FOR THAT. YOU CAN'T ACCESS THE RESULTS FOR THAT. I WON'T GO INTO ALL THE SPECIFIC STUFF HERE, BUT YOU CAN SEE THIS GIVES YOU SOME NUMBERS. I KNOW Y'ALL HAVE KIND OF HAD THIS FOR A FEW DAYS AND MAYBE YOU'VE LOOKED AT IT, BUT HAPPY TO ANSWER QUESTIONS ABOUT IT, BUT IT GIVES YOU THE NUMBERS OF WHAT WE'RE DOING AS FAR AS UNIQUE VEHICLE READS, WHICH MEANS HOW MANY SINGULAR VEHICLES HAVE PASSED ONE OF THOSE CAMERAS. IT GIVES YOU HOTLIST ALERTS. HOT LISTS ARE EITHER CREATED BY OUR AGENCY OR ANOTHER. WHEN A DETECTIVE OR AN OFFICER FROM ONE AGENCY, OURS OR OTHERS ARE LOOKING FOR A SPECIFIC CAR, MAYBE IT'S A SUSPECT IN A ROBBERY OR WHATNOT. THEY CAN PUT THAT LICENSE PLATE IN THE VEHICLE AND GET AN ALERT. AN ALERT IF IT PASSES BY ONE OF THE LICENSE PLATE READER CAMERAS. AND IN THE LAST COLUMN IS AN IMPORTANT ONE AS WELL. IT SHOWS YOU WHAT OUR SEARCHES LOOK LIKE, AND IT'S BROKEN DOWN BY THE TYPE OF OFFENSE. WE HAVE VERY SPECIFIC OFFENSES FOR WHICH YOU CAN USE THE COLLECTED DATA, AND WE TRACK THAT BY OFFICER, BY REQUEST, BY THE AMOUNT OF TIMES YOU'VE LOOKED IT UP, THE PURPOSE, CASE NUMBER, ALL KINDS OF STUFF. WE TRACK IT IN A A LOT OF DIFFERENT WAYS SO THAT WE CAN MAKE SURE THAT OUR OFFICERS ARE USING IT FOR THEIR LAWFUL PURPOSE. AND THEN WE HAVE AN AUDIT SYSTEM AS WELL TO GO BACK AND CHECK AND MAKE SURE THAT THINGS MATCH UP. WHAT THEY SAID THEY WERE USING IT FOR MATCHES, THE CASE NUMBER THAT THEY WERE ACTUALLY ASSIGNED TO, AND THAT THINGS ADD UP. YOU CAN SEE RIGHT HERE, FLOCK WAS USED IN 53 CASES, WHICH WAS 20% OF ALL CASES IN JANUARY. SO THAT'S ABOUT HOW OFTEN IT PLAYS A ROLE IN SOME TYPE OF CALL FOR SERVICE OR SOME TYPE OF INVESTIGATION. BRIEFLY, SOME OUTCOMES WITH OUR FLOCK CAMERAS, YOU CAN TELL THAT IN THE PAST YEAR, WE'VE RECOVERED 20 STOLEN VEHICLES HERE IN KYLE. AND THAT'S AGAIN JUST THE LAST YEAR. REMEMBER WE'VE HAD THIS EQUIPMENT FOR ABOUT TWO YEARS. WE HAVE FOUND FOUR MISSING PERSONS. AND I RECALL THAT THREE OF THOSE WERE JUVENILES, YOUNG PEOPLE. AND THE FOURTH ONE WAS AN ADULT THAT WAS MISSING AND ENDANGERED BECAUSE OF THE MEDICATION THAT THEY NEEDED TO, TO TAKE. SO WE FOUND FOUR OF THOSE WITH THE USE OF OUR OUR LPR CAMERAS. THERE'S A NATIONWIDE STATISTIC THAT'S OUT THERE THAT SHOWS THAT ABOUT 10% OF ALL CASES ARE NOW SOLVED WITH THE USE OF FLOCK LPR TECHNOLOGY. AND THEN OVER HERE TO THE RIGHT, YOU CAN SEE FOR JANUARY OF 26. SO JUST FOR ONE MONTH, YOU CAN SEE THE NUMBER OF CLEARED AND ACTIVE CASES, RIGHT? THERE WERE FLOCK WAS 
          [04:15:02]
USED AND WHICH ONES WERE CLEARED AND WHICH ONES REMAIN ACTIVE. LET'S SEE CASE STUDY NUMBER ONE HERE. SO SOME OF THESE CASES ARE STILL PENDING. AND EARLIER IT WAS A THOUGHT THAT MAYBE I SHOULD MAYBE ASK TO GO INTO EXECUTIVE SESSION AND GIVE YOU SOME REAL, VERY SPECIFIC DETAILS AND, AND WHATNOT, BUT I THINK I CAN COVER IT AND GIVE YOU THE ESSENCE OF WHAT WAS HAPPENING. AND AGAIN, I KNOW IT'S A VERY LATE HOUR. SO LET ME GO BACK TO THIS ONE. A VERY RECENT DEADLY CONDUCT CASE. WE HAD AN INDIVIDUAL THAT HAD A FIREARM POINTED AT THEM WHILE THEY WERE ON THE ROADWAY, IN A VERY DANGEROUS SITUATION FROM AN INDIVIDUAL THAT WAS. THAT WAS ABSOLUTELY CREATING A DANGEROUS SITUATION FOR THIS YOUNG LADY AND WAS ABLE TO GIVE US INFORMATION ABOUT THE VEHICLE. WE WERE ABLE TO TRACK THAT INDIVIDUAL DOWN AND MAKE AN ARREST FOR DEADLY CONDUCT, BECAUSE THEY HAD PULLED AND POINTED A FIREARM AT A YOUNG LADY WHILE SHE WAS DELIVERING ITEMS HERE IN THE COMMUNITY. 
          AND WE WERE ABLE TO MAKE THAT ARREST PRETTY QUICKLY, DESPITE A FEW CHALLENGES OF THE PERSON TRYING TO AVERT POLICE THAT WERE OUT LOOKING FOR HIM, THEY MADE SOME VERY SPECIFIC ACTIONS TO TRY TO THROW US OFF THE TRAIL, AND OUR LICENSE PLATE READER TECHNOLOGY HELPED US. 
          NUMBER TWO, WE RECENTLY HAD A BURGLARY SPREE THAT TARGETED POCO LOCOS, AND IT DIDN'T HAPPEN JUST IN KYLE. THEY HAPPENED TO ALL OVER THE CENTRAL TEXAS REGION, I THINK, WORKING THEIR WAY TOWARDS HOUSTON. AND WE WERE ABLE TO USE OUR OUR LPR TECHNOLOGY. WE ARE ACTUALLY THE ONES THAT I HATE TO SAY THAT, BUT WE PARTNERED WITH OTHER AGENCIES, BUT IT WAS OUR AGENCY. I THINK THAT DID A REALLY, REALLY GOOD JOB AT PUTTING THE PIECES OF THE PUZZLE TOGETHER. AND WE WERE ABLE TO SOLVE A SPREE OF BUSINESS BURGLARIES, AND THEY WERE PARTICULARLY TARGETING A PARTICULAR TYPE OF BUSINESS BECAUSE GENERALLY THOSE ARE SET UP THE FLOOR PLANS THE SAME. THE SAFES ARE IN THE SAME LOCATION. THEY KIND OF OPERATE THE SAME WAY. Y'ALL MAY REMEMBER SEVERAL MONTHS AGO WE HAD TWO TEENAGERS OR WE HAD A JUVENILE SHOT IN HOMETOWN KYLE. IT MADE THE PUBLIC NEWS. SO THAT WAS PUBLIC INFORMATION. WE WERE ULTIMATELY ABLE TO TRACK, LOCATE, IDENTIFY, IDENTIFY, AND LOCATE AND ARREST A JUVENILE THAT HAD SHOT ANOTHER JUVENILE IN HOMETOWN, KYLE WHILE COMMITTING A DRUG ILLEGAL DRUG TRANSACTION. AND IT WAS ABSOLUTELY LPR TECHNOLOGY THAT HELPED US IDENTIFY THAT SUSPECT, TRACK THEM DOWN, AND ULTIMATELY MAKE AN ARREST AND FILE CHARGES ON THAT JUVENILE SEX OFFENDER FELONY WARRANT. ANOTHER REALLY GOOD ONE. I THINK THIS WAS, IF I REMEMBER RIGHT, IT WAS A CITY COUNCIL MEETING, NOT EVEN OR I WAS OUT WORKING LATE. I HEARD THE CALL GO OUT. THE LPR TECHNOLOGY ALERTED OUR OFFICERS DISPATCH AND THEY DISPATCHED IT THAT A WANTED SEX OFFENDER HAD JUST ENTERED THE COMMUNITY. AND THIS WAS PRETTY LATE AT NIGHT. I REMEMBER 1030, 11:00, AND THEY IMMEDIATELY SENT THAT OUT TO OUR STAFF. WITHIN MINUTES, OUR OFFICERS LOCATED THAT SUBJECT WHO WAS A WANTED FELON FOR SEX OFFENDER. IT WAS A SEX OFFENSE AGAINST A AGAINST A CHILD. AND OUR OFFICERS LOCATED THEM WITHIN MINUTES OF COMING INTO OUR COMMUNITY BECAUSE THAT LICENSE PLATE WAS TAGGED TO THAT INDIVIDUAL. LET'S SEE, LOCKHART SHOOTING SUSPECT. THIS WAS A BIG ONE, TOO. THIS WASN'T THIS ONE. WE. LOCKHART HAD A SHOOTING SUSPECT. THAT SUSPECT HAD HAD FLED LOCKHART. THEY WERE ON ON THE RUN. THEY CAME INTO THE CITY OF KYLE. THEY HAD ENOUGH INFORMATION TO PUT ONE OF THOSE HOT LISTS ALERT ON THE LICENSE PLATE OF THE VEHICLE THE SUSPECT WAS DRIVING. AND WITHIN MINUTES OF THEM COMING INTO THE CITY OF KYLE, OUR SYSTEM ALERTED US. WE DISPATCHED OFFICERS. THEY TRIED TO MAKE A TRAFFIC STOP. HE FLED IN THE VEHICLE FOR A WHILE, THEN WRECKED OUT, FLED ON FOOT, AND HID HIMSELF OUT IN A KIND OF A FARMLAND RANCH AREA. AND OUR OFFICERS WERE ABLE TO SURROUND HIM AND GO IN AND GET HIM. I THINK HE WAS HIDING IN KIND OF A BARN TYPE STRUCTURE AND MAKE THE ARREST SAFE, BUT A DANGEROUS SUSPECT AGAIN COMING INTO KYLE. AND WITHIN MINUTES WE WERE ABLE TO LOCATE AND THEN MAKE A SAFE ARREST FOR HIM. THIS CASE, I THINK, STILL PENDING. SO I'M JUST GOING TO KIND OF HIGHLIGHT IT. WE HAD A BANK ROBBERY AT ONE OF OUR LOCAL BANKS, AND IT WAS ABSOLUTELY SOLVED WITH THE THE ASSISTANCE OF LPR TECHNOLOGY. I THINK THAT WAS VERY CRITICAL IN SOLVING THAT CASE. AND WITHOUT REALLY GOING INTO ALL THE DETAILS TO DIVULGE THINGS SO THE NEXT PERSON DOESN'T GET AWAY FROM ROBBING THE BANK. TECHNOLOGY HELPED US CATCH THIS INDIVIDUAL. AND THEY DIDN'T LIVE HERE. THEY LIVED ABOUT THREE COUNTY LINES AWAY. SO IT WASN'T A LOCAL PERSON, AND IT WASN'T SOMEBODY THAT WE WERE GOING TO SEE AGAIN TOMORROW, IN THE NEXT DAY AND THE NEXT DAY VERY, I'M GOING TO SAY, A WELL-PLANNED BANK ROBBERY BECAUSE IT GOT AWAY INITIALLY. BUT OBVIOUSLY THEY THEY MADE MISTAKES AND WE WERE ABLE TO CATCH THEM. BUT IT WAS THE TECHNOLOGY THAT DID THAT THAT HELPED US PUT A BANK ROBBER IN JAIL. TO ME, ONE OF THE MOST, MOST IMPORTANT ONES, THEY'RE ALL IMPORTANT, BUT ONE OF THE MOST. WE HAD ONE RANDOM AFTERNOON AT ABOUT 5:00, WE HAD AN ADULT MALE GO INTO A CONVENIENCE STORE, DECIDED TO ROB THAT CONVENIENCE STORE AT GUNPOINT, AND BECAME DISGRUNTLED AT THE COUNTER AND DECIDED THEY WERE GOING TO LEAVE THE STORE, I GUESS. AND AS THEY ARE IN THE PROCESS OF EXITING THE STORE, THEY DECIDED TO JUST RANDOMLY SHOOT AN UNINVOLVED NON-INVOLVED 17 YEAR OLD. I THINK HE WAS 16 OR 17, I THINK 17 YEAR OLD KID THAT WAS 
          [04:20:04]
JUST WALKING IN THE DOOR AND HAD NOTHING TO DO WITH THE ROBBERY AND JUST DECIDED TO SHOOT HIM THERE FOR NO GOOD REASON AT ALL. WE WERE ABLE TO ABSOLUTELY USE LPR TECHNOLOGY TO IDENTIFY AND THEN LOCATE THAT SAME SUSPECT WITHIN A COUPLE OF HOURS THAT EVENING WHILE THEY WERE COMING OUT OF ANOTHER CONVENIENCE STORE. SO THIS PUT IT AT ABOUT 1030 11 WHILE THEY WERE COMING OUT OF ANOTHER CONVENIENCE STORE THAT WE THINK HE WAS IN THERE CASING SO THAT HE COULD ROB THAT CONVENIENCE STORE TOO. LICENSE PLATE DATA HELPED US LOCATE HIM. 
          WE SURROUNDED, WE SAW HIS VEHICLE, WE SURROUNDED THE VEHICLE OUTSIDE THE STORE. AND WHEN HE CAME OUT, WE SAFELY TOOK HIM INTO CUSTODY. SO YET ANOTHER HIGH PROFILE CASE HERE IN THE COMMUNITY FOR SHOOTING THAT YOUNG PERSON WHO DID SURVIVE, BY THE WAY, BUT WAS IN SERIOUS CONDITION FOR A WHILE AFTER AFTER THAT EVENT. I WANT TO TALK TO YOU A LITTLE BIT ABOUT THE SECOND COMPONENT OF THE GRANT. WHEN WE COME TO YOU IN THE MONTH OF APRIL, WE'LL BE ASKING PERMISSION TO RENEW THE GRANT APPLICATION. AGAIN. IT'S A TIME FOR THAT. AGAIN, WE GET CAMERA, WE GET LICENSE PLATE READERS AND LIVE VIEW CAMERAS THAT I MENTIONED EARLIER. THE OTHER COMPONENT IS DRONE. AS A FIRST RESPONDER, WE HAVE FUNDED BY THE GRANT ONE DRONE, AND THEN WE HAVE ONE DRONE THAT IS FUNDED BY THE CITY'S GENERAL OPERATING BUDGET. WE WOULD INTEND TO INCLUDE THAT AGAIN IN THE APPLICATION. IT'S NOT LIVE YET. I THINK YOU HAVE A GOOD UNDERSTANDING OF WHAT WE INTEND TO DO. WE'RE GOING TO FLY THAT DRONE WHEN I'M GOING TO SAY AUTO LAUNCH, BUT IT DOESN'T MEAN IT TAKES OFF ON ITS OWN. WHEN CERTAIN CALL TYPES ARE ENTERED INTO THE SYSTEM, IT WILL TELL THAT DRONE TO GET READY. YOU'RE PROBABLY GOING TO LAUNCH. AND AS LONG AS WEATHER CONDITIONS ARE FAVORABLE AND EVERYTHING ELSE ALIGNS CORRECTLY, ONE OF THESE REAL TIME CRIME CENTER ANALYSTS ARE ONE OF OUR MANY. NOW MANY PILOTS THAT CAN FLY. A DRONE WILL TAKE OVER AND AND ACTUALLY LAUNCH THE DRONE. IT WILL FLY TO THE GPS COORDINATES ASSOCIATED WITH THAT CALL FOR SERVICE, AND IT WILL PROVIDE AN AERIAL VIEW TO THE RESPONDING FIRST RESPONDERS. COULD BE POLICE, FIRE, EMS, PEOPLE THAT NEED TO HAVE INFORMATION ABOUT WHAT THEY'RE TRAVELING TO AND TO GET A A LOOK AT THAT. IT'LL TELL OUR REAL TIME CRIME CENTER ANALYSTS AND OUR RESPONDING OFFICERS WHAT TO LOOK FOR, AND IT CAN BETTER DIRECT FIRE AND EMS. AND OF COURSE, WE CAN USE THE DRONE TO HELP FIRE LOOK AT WILDLAND FIRES OR LOOK AT ANY, ANY TYPE OF FLOODS OR WHATEVER THEY MIGHT NEED TO SEE FROM AN AERIAL POINT OF VIEW HAS THE SAME BASIC COMPONENTS. IT'S GOING TO BE A 30 DAY VIDEO RETENTION. EVERY FLIGHT IS LOGGED. THERE'S A PILOT IN CONTROL OF THE DRONES THEY'RE GOING TO FLY TO. I'M GOING TO CALL IT BASICALLY IN A SITUATION WHERE THEY CAN PROVIDE VERY USEFUL AND HELPFUL INFORMATION TO PROMOTE SAFETY FOR THE COMMUNITY, SAFETY FOR OUR RESPONDING FIRST RESPONDERS. BUT NOT EVERY TYPE OF CALL IS GOING TO GO, BUT MAJOR ACCIDENT ON 35, THAT'S AN IMPORTANT CALL. WE NEED TO SEE TRAFFIC BUILD UP. IS IT BEFORE OR AFTER THE EXIT RAMP? BECAUSE THAT CONTROLS THE RESPONSE DIRECTION BY POLICE, FIRE AND EMS, BUT THINGS WHERE IT CAN BE HELPFUL AND PROVIDE GOOD INFORMATION. THERE'S ALL KINDS OF SAFEGUARDS IN THERE. 
          WE'RE GOING TO PUBLICLY SHARE THE FLIGHT ROUTES. WE'RE GOING TO SHARE A POST FLIGHT INFORMATION ON THE COMMUNITY PORTAL. SO EVEN THE CITIZENS CAN SAY THERE WAS A DRONE I SAW EARLIER. I WONDER IF THAT WAS THE POLICE DEPARTMENT'S AND WE'RE GOING TO POST THAT INFORMATION AFTER THE EVENT. OF COURSE NOT LIVE, BUT AFTER THE EVENT SO PEOPLE CAN SEE WHERE WE'RE FLYING, WHAT WE'RE DOING, THEY CAN MAKE, YOU KNOW, THEY CAN HAVE GOOD TRANSPARENCY ABOUT WHAT WE'RE GOING TO DO WITH THAT. LET'S SEE. YEAH, I THINK THAT LET ME JUST WRAP UP BY SAYING IN IN THE FUTURE AGENDA ITEM, WE WOULD COME BACK BACK TO YOU WITH SPECIFIC NUMBERS. WE REALLY HAVE TWO OPTIONS IN THAT ASK FROM OUR STANDPOINT, WE HAVE SOME CITY FUNDED PROPERTY, WHICH IS THE THE LICENSE PLATE READERS AND ONE CITY FUNDED DRONE. WE HAVE A GRANT FUNDED DRONE AND WE HAVE GRANT FUNDED CAMERAS. IF IT IS ALLOWABLE BY LAW, BECAUSE WE WANT TO BE VERY CAREFUL THAT WE DON'T SUPPLANT AND WE WANT TO MAKE SURE THAT WE'RE WITHIN THE GRANT GUIDELINES, BUT WE MAY TRY TO COVER AS MUCH OF THAT AS WE CAN WITH THE GRANT APPLICATION. WE HAVE A MEETING WITH THEM, I THINK, ON APRIL THE 7TH, WHICH IS WELL BEFORE THE COUNCIL MEETING, AND WE'LL GET ALL THESE FINAL QUESTIONS ANSWERED AND WE'LL MAKE SURE WE CONSULT WITH OUR LEGAL ADVISOR. BUT OUR INTENT IS, IS TO RENEW THE GRANT APPLICATION, HOPEFULLY GET THE SAME EQUIPMENT FUNDED FOR NEXT YEAR, AND IF ALLOWED TO EXPAND THAT TO SOME OF OUR CURRENTLY FUNDED CITY FUNDED CAMERAS AND DRONE AS A FIRST RESPONDER PROGRAM. 
          WITH THAT SAID, I'LL STOP RIGHT THERE AND I KNOW THERE'S GOING TO BE QUESTIONS AND HOPEFULLY I CAN ANSWER THEM FOR YOU, BUT IT'S REALLY ABOUT THE GRANT PROGRAM AND LETTING YOU KNOW THAT WE'RE GOING TO BE COMING SOON. AND THIS GIVES YOU A LOT OF BACKGROUND THAT WE CAN COVER TONIGHT SO THAT YOU'RE A LITTLE BIT MORE PREPARED OR MORE INFORMED FOR THAT FUTURE AGENDA ITEM. ALL RIGHT. THANK YOU. YES, MA'AM. DO YOU HAVE ANY QUESTIONS? COMMENTS. 
          COUNCILMEMBER HARRIS? I APOLOGIZE, THIS IS NOT DIRECTLY RELATED TO THE GRANT, BUT A QUESTION THAT OCCURS TO ME WHEN YOU WERE TALKING ABOUT THE CRIME CENTER. DO WE HAVE AN AGREEMENT WITH MHRD TO ACCESS RECORDS SO THAT WE KNOW IF THERE'S SOMEBODY THAT WE ARE RESPONDING TO THAT MAY HAVE A MENTAL HEALTH DISORDER? SO WE HAVE PARTNERSHIPS. I DON'T KNOW THAT WE HAVE AN AGREEMENT, BUT WE ARE PART OF A B TAG GROUP, WHICH SHARES BEHAVIORAL THREAT 
          [04:25:01]
ANALYSIS ACROSS THE COMMUNITY. WE'RE REQUIRED TO HAVE THAT BY LAW. WE HAVE THAT FORMED IN HAYS COUNTY. WE PARTNER WITH ALL THE LAW ENFORCEMENT AGENCIES AND MENTAL HEALTH PROFESSIONALS. SO THERE'S AN AVENUE FOR THAT. I DON'T KNOW THAT WE ACCESS THEIR DATABASE BECAUSE I DON'T KNOW IF WE CAN OR NOT, BUT I KNOW THAT WE HAVE RESOURCES, CONTACTS, REGULAR MEETINGS WHERE WE'RE SHARING CONCERNS. I DON'T KNOW THAT AT 3 A.M. COULD WE TYPE IN A NAME AND HIT THEIR DATABASE? BUT I'LL FIND OUT FOR YOU. I DON'T THINK THAT WE DO, BUT I KNOW THAT WE HAVE THE RESOURCES TO REACH OUT TO THE RIGHT PEOPLE AND GET HELP AND INFORMATION WHEN THERE IS A CRISIS. AND THEN WE HAVE, YOU KNOW, THAT PERSON. OH, I DO ABSOLUTELY. WE THEY MEET THE BTECH GROUP MEETS ON A REGULAR BASIS. AND THAT IS JUST ONE OF THE MANY THINGS THAT OUR MENTAL HEALTH UNIT DOES. REMEMBER, WE HAVE TWO FULL TIME CLINICIANS, TWO FULL TIME OFFICERS, MENTAL HEALTH OFFICERS AND A MENTAL HEALTH SUPERVISOR. THAT FIVE PERSON TEAM MEETS WITH ALL OF THE MENTAL HEALTH GROUPS IN THE IN THE COUNTY, AND THEN THEY MEET WITH THE OTHER MENTAL HEALTH OFFICERS FROM ALL THE OTHER LAW ENFORCEMENT AGENCIES AS WELL AS PRACTITIONERS. AND THEY MAKE SURE THAT THEY'RE SHARING INFORMATION AND THAT THEY KNOW THE RESOURCES THAT THEY HAVE. AND IF WE DON'T HAVE ACCESS TO THEIR DATABASE, WE KNOW HOW TO CALL AND GET IT AND REQUEST IT AND WORK AS A PARTNER DURING A TIME OF CRISIS. I KNOW IN TARRANT COUNTY, WE ACTUALLY DID HAVE ACCESS. OUR MENTAL HEALTH OFFICERS HAD ACCESS. NOW OUR MENTAL HEALTH. MAYBE NOT DIRECTLY TO THE DATABASE, BUT TO SOMEBODY THAT COULD ANSWER THAT QUESTION IMMEDIATELY THAT I CAN GUARANTEE YOU WE HAVE. YES. ADDRESS. IS THIS SOMEBODY WITH A SERIOUS MENTAL ILLNESS WE NEED TO BE AWARE OF AND DISPATCH A MENTAL HEALTH OFFICER IF IT'S OUR FIRST CONTACT WITH THE INDIVIDUAL, YOU KNOW, NOT SOMEBODY THAT MAYBE WE'VE EVER MET BEFORE, AND MAYBE THEY'RE NEW TO THE COMMUNITY. THERE MAY OR MAY NOT BE MUCH INFORMATION, BUT IF IT IS SOMEBODY THAT IS CERTAINLY SOUGHT OUT SERVICES AND HASN'T BEEN INVOLVED WITH LAW ENFORCEMENT AND WE'VE HELPED IN THE PAST, WE FOLLOW UP WITH THOSE INDIVIDUALS TO MAKE SURE THAT THEY HAVE ACCESS TO THEIR MEDICATIONS AND MEDICAL CARE. 
          DO THEY NEED RIDES TO AND FROM THE DOCTOR? THEY DO A LOT OF FOLLOW UP IN WHAT I WOULD CALL PREVENTATIVE ASSISTANCE TO MAKE SURE THAT THOSE IN NEED OF MENTAL HEALTH SERVICES ARE, IN FACT, GETTING THOSE SERVICES BEFORE WE HAVE A CRISIS AND WE TRY TO GET THEM THAT HELP THAT WE NEED, AND WE HAVE LOTS OF PARTNERS TO SHARE IN THAT RELATIONSHIP. I KNOW THAT WE HAVE RESOURCES THAT WE CAN CALL AND GET INFORMATION WHEN WE NEED IT. I'M CONCERNED THAT MAYBE THEY NEED TO BE FLAGGED AS THE OFFICERS HEADED TO THAT. IF WE'VE HAD PREVIOUS CONTACT WITH THEM, WE HAVE A LAWFUL WAY TO KEEP UP WITH THAT INFORMATION, AND IT'S A SAFETY STANDPOINT TO MAKE SURE THAT OFFICERS ARE AWARE BECAUSE WE WANT TO APPROACH THEM IN IN THE APPROPRIATE WAY, TOO. IF PEOPLE HAVE CERTAIN CONDITIONS THAT MAKE THEM VERY SUSCEPTIBLE TO LIGHT OR NOISE OR TOUCH OR WHATEVER, WE CAN PUT THAT INFORMATION INTO THE COMPUTER SYSTEM AND SHARE THAT WITH OUR RESPONDING OFFICERS SO THAT WHEN THEY TALK TO SOMEBODY WITH CERTAIN DIAGNOSES, THEY CAN RESPOND AS APPROPRIATELY AS POSSIBLE FOR THAT. THANK YOU. 
          YES, MA'AM. ALL RIGHT. COUNCIL MEMBER GARZA, I HAD MORE OF A COMMENT BECAUSE I HAD A CITIZEN THAT REACHED OUT TO ME AND SPECIFICALLY HAD QUESTIONS ABOUT KIND OF WHAT OUR CRIME RATE IS, BECAUSE IN HER NEIGHBORHOOD, THERE WERE SEVERAL LIKE INCIDENCES OF CARS BEING BROKEN INTO AND CALLS FOR THAT. AND THEN WHEN SHE CHECKED THE CRIME STATISTICS, THOSE CALLS THAT SHE KNEW OF BECAUSE OF HER COMMUNITY PAGE, THOSE WERE NOT REFLECTED. SO IS THERE A LAG TIME? IS THERE SOMETHING IN OUR REPORTING THAT MAYBE THESE INCIDENCES ARE NOT BEING CAPTURED? SO OUR GENERAL LAG TIME THAT YOU'RE ASKING ABOUT IS GENERALLY THE 15TH DAY OF THE FOLLOWING MONTH. AND I SAY THAT SO THAT IF AN OFFICER TAKES A REPORT ON ANY GIVEN DAY IN THE MONTH OF MARCH, THE DAY THAT WE WOULD CONSIDER THE DEADLINE, DEADLINE FOR THAT REPORT TO BE UPLOADED, APPROVED BY THE SUPERVISOR AND INCORPORATED INTO THE. THE DATABASE THAT WE HAVE IS THE 15TH DAY OF THE FOLLOWING MONTH, BECAUSE THAT'S WHEN WE START SENDING IN REPORTS TO THE STATE AND EVERYTHING HAS TO BE FINISHED. SO IT DEPENDS ON WHAT DAY AND IS IT APPROVED BY THE SUPERVISOR, WHETHER KICKBACKS, WHAT WE CALL IT NEEDS, THERE ARE ERRORS THAT NEED TO BE FIXED AND TYPOS AND WHATNOT. SO THERE COULD BE A BACK AND FORTH. 
          BUT NO MATTER WHAT THE 15TH DAY OF THE FOLLOWING MONTH, ALL ERRORS SHOULD BE CORRECTED. 
          REPORTS SHOULD BE WHAT WE CALL MERGED AND INCORPORATED IN THE SYSTEM AND AVAILABLE. THE SECOND COMPONENT, AND I DON'T KNOW THE SITUATION SPECIFIC, BUT THE SECOND OPPORTUNITY TO WHERE A NEIGHBOR COULD THINK, WELL, I KNOW MY NEIGHBOR'S CAR WAS BROKEN INTO AND I WANT TO SEE THE BURGLARY REPORT, IF FOR WHATEVER REASON, AND WE WOULD NOT ENCOURAGE THIS, BUT IF FOR WHATEVER REASON THAT VEHICLE OWNER TOLD US, I DO NOT WANT TO PRESS CHARGES, I DON'T WANT TO BE CONTACTED ABOUT THIS AGAIN, AND I'M NOT GOING TO COME TESTIFY AS A WITNESS TO THIS IN COURT. SO LEAVE ME ALONE. YES, MY CAR WAS BURGLARIZED OR NO, IT WASN'T OR WHATEVER IT COULD BE THAT THERE WAS NO REPORT AT THEIR REQUEST BECAUSE THEY SAID THEY WEREN'T GOING TO PARTICIPATE IN THE REPORTING PROCESS. DOESN'T HAPPEN VERY OFTEN. I CAN THINK OF EXAMPLES WHERE IT HAS YOU GET PEOPLE THAT SAY, YOU KNOW WHAT? THEY STOLE $2 OUT OF THE CONSOLE. I DON'T CARE ABOUT THE $2. I DON'T HAVE TIME TO GO TO COURT. I'M A BUSY WORKER AND I WORK IN AUSTIN AND I CAN'T COME BACK. I DON'T HAVE TIME TO DO THIS, THAT OR THE OTHER. I'M JUST GOING TO BE SURE AND LOCK MY CAR FROM NOW ON. HAPPENS AGAIN, RARE, BUT IT HAPPENS. SO THE TWO CASES WOULD BE JUST THAT REPORTING TIMELINE AND THEN MAKING SURE THAT THE COMPLAINANT, THE VICTIM IN THAT CASE, IN THAT SPECIFIC BURGLARY, DID OPT IN TO BE A VICTIM AND 
          [04:30:04]
REPORTING PARTY AND WISH TO BE PART OF THE REPORTING PROCESS. OKAY. THANK YOU SO MUCH FOR EXPLAINING THAT. ABSOLUTELY. AND I DON'T MIND, AND I'D BE HAPPY TO FOLLOW UP ON ANY IF ANYBODY WANTS ANYTHING. SO. OKAY. THANK YOU. YES, MA'AM. ALL RIGHT. ANYBODY ELSE? COUNCIL MEMBER. HI. SO I'M GOING TO HAVE A LOT OF QUESTIONS. SO JUST BE PREPARED. 
          THE TRANSPARENCY PORTAL I THINK PROVIDES SOME STATISTICS OVER LIKE THE DAILY AVERAGE PLATE READS. AND IF I REMEMBER CORRECTLY, THAT'S UNIQUE. CORRECT. LIKE UNIQUE PLATE READS. WHEN WE HAVE IT LISTED AS A UNIQUE PLATE READ, THAT MEANS RIGHT, IF YOU PASS THAT THAT LPR FOUR TIMES IN A DAY, IT'S STILL THE SAME PLATE. IT'S ONLY UNIQUE ONE TIME. OKAY. YES, MA'AM. OKAY. BECAUSE I DID THE MATH. AND IN FEBRUARY OF THIS YEAR, WE HAD 93,536 INDIVIDUAL UNIQUE PLATE READS. SO THAT MEANS JUST YOUR VEHICLE BEING COUNTED ONCE. SO THAT'S 93,536 HOUSEHOLDS. IF WE'RE THINKING THAT A CAR HAS 2 TO 4 PEOPLE IN IT. OKAY. AND THAT IS A DAILY THAT'S ON A DAILY BASIS, THE ESTIMATED TOTAL READ FOR THE MONTH OF FEBRUARY FOR THE TOTAL UNIQUE LICENSE PLATES THAT ARE READ HOUSEHOLDS IS 2,618,608 INDIVIDUALS OR LICENSE PLATES. 
          UNIQUE VEHICLES. THE TOTAL HOTLIST ALERTS FROM FEBRUARY 2026 ARE 51 WARRANT ALERTS. 27 STOLEN PLATE ALERTS, 11 MISSING PERSONS ALERTS THREE AND FLOCK VEHICLE SEARCHES, WHICH ARE ACTUALLY DISCRETIONARY BECAUSE, ACCORDING TO GENERAL ORDER 7.26, SECTION FOUR, WHICH IS THE ALPR POLICY, THERE IS NO SEARCHES CONDUCTED ON ON THE SYSTEM DO NOT REQUIRE ANY REASONABLE SUSPICION OR PROBABLE CAUSE. SO THESE ARE DISCRETIONARY SEARCHES. THE HIT RATE IN COMPARISON, IF YOU THINK ABOUT THE FACT THAT WE ARE READING 2,618,608 UNIQUE VEHICLES IN A SINGLE MONTH, WITH THE ACTUAL AMOUNT OF HITS THAT WE'RE GETTING IS 0.0019, WHICH IS EQUAL TO 1.9 OF 100,000 RETURN. SO THAT MEANS 99.998% OF ALL SEARCHES OR DOCUMENTATION OF INDIVIDUALS IN THE CAPTURES OF THOSE LICENSE PLATES ARE USELESS, WHICH I CONSIDER INNOCENT. SCANS PER ALERT. IN FEBRUARY OF 2026 WAS 51,345. SO THAT WAS 51,345 VEHICLES HOUSEHOLDS, WHICH THAT'S WHAT I'M CONSIDERING IT, THAT WERE NEEDLESSLY TRACKED AND DOCUMENTED, THEIR DATA LOGGED AND STORED FOR THE 30 DAYS. I THINK I HAVE VERY SERIOUS CONCERNS WITH A LOT OF THE THE REASONING AS TO WHY WE NEED THESE CAMERAS, THE CRIME RATES IN KYLE SINCE 2021 HAVE ALWAYS BEEN AT LEAST 50 TO 60% LOWER THAN THE TEXAS AVERAGE AND 70 TO 80% LOWER THAN THE NATIONAL AVERAGE. AND SO THE CITY OF KYLE HAS BEEN SAFE LONG BEFORE ALPR WERE EVER DEPLOYED AND PRETTY FULLY FUNCTIONAL. I WOULD SAY, LIKE LATE 20, 24. SO THE IDEA THAT FLOCK ALPR CAMERAS ACTUALLY INCREASE THE SAFETY OF OUR CITY, I THINK THE DATA GOES TO SHOW OTHERWISE BECAUSE HISTORICALLY IT HAS ALWAYS BEEN CONSISTENTLY SAFE, WELL BELOW THE AVERAGES AT THE STATE AND FEDERAL LEVELS. AND SO I, I AM FINDING IT VERY, VERY DIFFICULT TO UNDERSTAND WHY WE NEED I MEAN, WE HAVE 38 CAMERAS SO FAR. THE PEAK OF, OF THE CITY OF AUSTIN, WHICH IS MASSIVELY LARGER THAN US, THE PEAK OF THE CITY OF AUSTIN FOR THEIR ALPERS THAT THEY HAD POSTED UP AROUND THE CITY WAS 40. WHY IN THE CITY OF KYLE, WITH A POPULATION OF ONLY 65,050 PEOPLE, DO WE NEED 38 CAMERAS WITH MORE BEING ADDED. 
          THERE ARE. WITH A DAILY AVERAGE OF 241,847 PLATE READS. THE SYSTEM IS SCANNING MORE PLATES PER DAY THAN THERE ARE RESIDENTS WHO LIVE HERE, AND THAT MEANS OUR RESIDENTS ARE BEING SCANNED MULTIPLE TIMES PER DAY. I THINK I'M JUST LIKE I SAID, I'M TRYING TO TO UNDERSTAND WHAT THE JUSTIFICATION FOR AN EXCESSIVE AMOUNT OF MASS SURVEILLANCE. IF WE SEE THAT THE CRIME RATES HAVE ALWAYS REMAINED LOW, I'M JUST NOT SURE WHAT THE ACTUAL 
          [04:35:04]
DATA DRIVEN REASONING FOR NEEDING MORE IS. A LOT OF QUESTIONS IN THERE ROLLED UP INTO A GOOD COMMENT. ON THE CAMERA TOTAL, WHICH WAS ONE OF THE POINTS THAT YOU MADE. I THINK YOU SAID 38, 38 CAMERAS. NOT ALL OF THOSE ARE LICENSE PLATE READER CAMERAS. SOME OF THOSE ARE PAN TILT, ZOOM, LIVE VIEW CAMERAS SO THAT WE CAN SEE BUSY INTERSECTIONS WHERE ACCIDENTS OCCUR OR WHATEVER WE'RE LOOKING FOR. MAYBE IT'S A FLEEING SUSPECT OR WHATNOT. SO THEY'RE NOT NECESSARILY ALL LICENSE PLATE READER CAMERAS, BUT IT'S A COMBINATION THEREOF WITHIN THE NUMBERS THAT I GAVE EARLIER. I THINK IF THE CITY OF AUSTIN GAVE YOU A COUNT THAT HAD LIVE VIEW CAMERAS AND LICENSE PLATE READER CAMERAS THAT THEY HAVE ACCESS TO, I'M JUST GOING TO GUESS, AND I DON'T KNOW BY ANY MEANS, BUT I'M GOING TO BET THEY HAVE HUNDREDS AND HUNDREDS AND HUNDREDS AND HUNDREDS OF LIVE VIEW CAMERAS THAT THEY HAVE THROUGHOUT THE CITY OF AUSTIN THAT THEY UTILIZE IN THEIR IN THEIR CENTER, SIMILAR TO OUR REAL TIME CRIME CENTER. NOW, THE NUMBER OF LICENSE PLATE READER CAMERAS LOWER THAN THE 38, BECAUSE IT WAS THE NUMBERS THAT I GAVE EARLIER, BUT STILL QUITE A FEW. JUST FROM A LAW ENFORCEMENT PERSPECTIVE, I THINK THAT EVERYTHING WE CAN DO TO HELP SOLVE CRIME. AND I GAVE YOU SEVERAL REALLY GOOD EXAMPLES. EARLIER TONIGHT, WE CAUGHT THE BANK ROBBER WHO DID, A BANK ROBBER WHO ROBBED THE BANK. WE SHOT THE GUY WHO I MEAN, WE ARRESTED THE GUY WHO SHOT THE 17 YEAR OLD KID NEEDLESSLY IN THE CONVENIENCE STORE. AND WE CAUGHT HIM WITHIN A COUPLE OF HOURS, AND WE CAUGHT HIM COMING OUT OF ANOTHER CONVENIENCE STORE. WHAT WE THINK PROBABLY CASING THAT STORE TO ROB IT, TOO. WE TALKED ABOUT THE DRUG TRANSACTION FOR TWO TEENAGERS IN HOMETOWN KYLE DURING THE MIDDLE OF THE AFTERNOON, AND WE WERE ABLE TO TAKE THAT DANGEROUS OFFENDER OFFLINE, ALTHOUGH MAYBE INSIGNIFICANT WHEN YOU LOOK AT THE NUMBER OF LICENSE PLATE READS, BECAUSE THAT'S A LARGE NUMBER OF LICENSE PLATE READS, I THINK ARE STILL YET IMPORTANT TO KEEP OUR COMMUNITY SAFE, BECAUSE I DON'T THINK THAT THOSE ARE ONE TIME BANK ROBBERIES. I THINK HE'S GOING TO ROB AGAIN. I DON'T THINK THOSE ARE ONE TIME CONVENIENCE STORE ROBBERIES AND SHOOTING A 17 YEAR OLD UNARMED KID WALKING IN THE DOOR. AND I DON'T THINK SOME OF THE OTHER ONES, THE DRUG TRANSACTION, I DON'T THINK THAT WAS GOING TO BE THE ONLY TRANSACTION THAT THAT INDIVIDUAL HAD COMMITTED. I THINK HE WAS GOING TO CONTINUE. BUT WE CAUGHT HIM AND WE PUT CHARGES ON HIM. AND I HOPE THAT THINGS TURN AROUND FOR THOSE INDIVIDUALS, BUT NONETHELESS, THE CRIME THEY COMMITTED IN KYLE, WE WERE ABLE TO FIND THEM. THE FOUR MISSING PEOPLE THAT WE FOUND, THREE OF THEM WERE JUVENILES AND ONE WAS AN ADULT. I THINK THOSE WERE IMPORTANT MATTERS. NO MATTER IF IT WAS ONE OR 4 OR 12. I THINK THOSE ARE ALL INCREMENTS OF SHOWING WHY THAT THEY'RE VALUABLE TO THE COMMUNITY. YOU'RE RIGHT, YOU'RE CORRECT. NOT EVERY SINGLE READ OF A LICENSE PLATE TURNS INTO AN ARREST. I GUESS MAYBE THAT NUMBER ACTUALLY WORKS IN OUR FAVOR. IT SHOWS YOU HOW INFREQUENT JUST BECAUSE YOUR PLATE IS CAPTURED. ARE YOU ARRESTED BY THE POLICE DEPARTMENT? IT SHOWS THAT A VERY SMALL NUMBER, WHICH COULD BE ATTRIBUTABLE TO A SMALL AND LOW CRIME RATE AND COULD BE ATTRIBUTABLE TO GOOD, EFFECTIVE LAW ENFORCEMENT AND USE OF THE DATA SO THAT WE'RE ARRESTING PEOPLE THAT HAVE COMMITTED CRIMES AND NOT MESSING WITH THE DAY OF THE OTHER 98 POINT WHATEVER PERCENTAGE OF PEOPLE WHOSE PLATES WERE READ AND NEVER SPOKE TO A POLICE OFFICER THAT ENTIRE DAY, AND THEY WENT ABOUT THEIR BUSINESS, I HOPE THAT PROVIDES SOME REASON. AND I KNOW YOU HAD A LOT OF A LOT OF GOOD THOUGHTS IN THERE ABOUT WHY DO WE WANT THIS? BUT AT THE END OF THE DAY, I JUST GAVE YOU JUST A SPRINKLING OF THE CASES. 
          THERE ARE MANY MORE I CAN SIT UP HERE PROBABLY AN HOUR AND TELL YOU ALL THE CASES WE'VE SOLVED AND WHY THEY WERE MEANINGFUL TO THE FAMILY. WHEN WE RECOVERED THEIR STOLEN CAR 20 IN 1 YEAR. I KNOW PEOPLE THAT HAVE THEIR CAR STOLEN, AND IT'S NOT A VERY GOOD FEELING WHEN ALL OF YOUR BELONGINGS IN YOUR CAR IS SOMEWHERE AND YOU DON'T KNOW WHO'S DRIVING IT AND WHAT THEY'RE DOING WITH IT. I KNOW THAT WHEN YOUR CHILD IS MISSING AND THEY'RE IN DANGER AND WE'RE BECAUSE THEY'RE OF THEIR AGE OR THEIR MEDICATIONS OR THEIR MENTAL STATE AND THEY'RE ENDANGERED, I BELIEVE THAT PARENTS WOULD WANT US TO USE EVERY PIECE OF TECHNOLOGY TO SAFELY RETURN THEIR KID HOME, AND MIGHT FORGO THE FREEDOM THAT WE ALL WANT TO BE ABLE TO MOVE ABOUT THIS CITY AND THE STATE IN THE COUNTRY FREE OF INTERRUPTION OF THE GOVERNMENT UNLESS WE'RE DOING SOMETHING WRONG. AND I THINK THAT'S WHAT THAT 98% NUMBER INDICATES. 98% OF THE PEOPLE ARE ABLE TO MOVE ABOUT WITHOUT INTERACTION WITH LAW ENFORCEMENT. AND THOSE THAT ARE IN THAT OTHER MINUTE NUMBER WERE PROBABLY THE FLEEING CHILD SEX OFFENDER COMING DOWN FROM AUSTIN, AND WE ARRESTED HIM WITHIN A MATTER OF MINUTES. OUR OTHER CRIMES THAT WE'VE BEEN ABLE TO SOLVE. SO I COMPLETELY UNDERSTAND YOUR QUESTION, AND I HOPE I'VE GIVEN AT LEAST A LAW ENFORCEMENT PERSPECTIVE AS TO THE WILLINGNESS, MAYBE OF ME AS A CITIZEN. I DRIVE UP AND DOWN THE ROADS AND I DRIVE FROM HERE TO AUSTIN OR SAN ANTONIO. AND I HOPE YOU ALL KNOW THE TEXAS DEPARTMENT OF PUBLIC SAFETY IS IMPLEMENTING FLOCK CAMERAS ACROSS THE STATE. SO THE INTERSTATE SYSTEM IS ABOUT TO HAVE THOSE THROUGHOUT THE STATE WHEN YOU DO THAT. AND WHEN I DO THAT, I KNOW I WILL BE CAPTURED ON THAT LICENSE PLATE READER. AND AS A CITIZEN, I'M WILLING TO FORGO THAT FREEDOM TO TRAVEL WITHOUT BEING MY LICENSE PLATE BEING TRACKED TO LOOK AT IT THAT WAY, BECAUSE I KNOW THAT THE GOOD OF MY LICENSE PLATE BEING TRACKED MIGHT LEAD TO THE CAR BEHIND ME. THAT'S THE FLEEING FELON, OR THE PERSON WHO'S KIDNAPED A KID BEING 
          [04:40:01]
CAUGHT. AND I'M WILLING TO FORGO THAT AS A CITIZEN AND GIVE UP TO LOOK AT IT AS IN TERMS OF A FREEDOM OF NOT BEING TRACKED BY THAT LICENSE PLATE. I'M WILLING TO GIVE THAT UP IN ORDER TO HOPE THAT IT KEEPS THE KIDS SAFE. THAT'S BEEN ABDUCTED IN THE CAR BEHIND ME OR WHATEVER OTHER CRIME. AND I IT'S A BALANCE. I GET IT, I CAN APPRECIATE THOSE. I THINK I'M JUST HAYS COUNTY SHERIFF'S OFFICE HELD A FORUM WITH COMMISSIONER COHEN AND COMMISSIONER DEBBIE INGALSBE LAST YEAR, IN WHICH THEY SPECIFICALLY STATED THAT FLOC DOES NOT PREVENT CRIME. LIKE IT'S NOT. IT CAN HELP AFTER THE FACT. BUT WHAT I WOULD RATHER SEE US INVESTING IN IS ACTUAL CRIME PREVENTION AND NOT CONTINUOUSLY INVESTING IN MASS SURVEILLANCE TECHNOLOGY. AND THE OTHER PORTION THAT I TAKE INTO CONSIDERATION WHEN I THINK ABOUT THIS IS I'M NOT JUST THINKING ABOUT CITIZENS. I'M THINKING ABOUT THE RESIDENTS OF THE CITY OF KYLE, TEXAS, DPS, WHO WE HAVE A WHAT IS IT, A DATA SHARING AGREEMENT WITH? YES. HAS A 287 G AGREEMENT WITH IMMIGRATION AND CUSTOMS ENFORCEMENT. WE KNOW ALL OF US HAVE KNOWN ABOUT THE RECENT ICE HAPPENINGS THAT HAVE OCCURRED HERE WITHIN THE CITY, AND THEY CONTINUE TO HAPPEN AND HAVE HAPPENED THROUGHOUT THE LAST TWO, THREE YEARS. THERE IS NOTHING THAT REQUIRES TEXAS DPS TO ACTUALLY NOTIFY US IF THEY ARE LOOKING INTO OUR SYSTEM FOR THINGS SUCH AS LIKE AN ADMINISTRATIVE WARRANT, BECAUSE TECHNICALLY THAT HAS A LOG THAT'S NOT IMMIGRATION, BUT AN ADMINISTRATIVE WARRANT IS COMPLETELY DIFFERENT THAN A JUDICIAL WARRANT. AND THERE HAVE BEEN MANY CASES. I MEAN, EVEN JUST RECENTLY LIKE THAT, ADMINISTRATIVE WARRANTS JUST DON'T NECESSARILY HAVE TO BE ENFORCED BECAUSE THESE ARE ALSO INDIVIDUALS WHO ARE GOING THROUGH LIKE THE MIDDLE OF AN ASYLUM PROCESS AND ARE TRYING TO DO IT THE RIGHT WAY, LIKE EVERYONE SAYS TO DO. YET, YOU KNOW, AS THEY'RE DRIVING AROUND OR GOING TO IMMIGRATION COURT, YOU KNOW, THEY'RE TRACKED DOWN BY ICE AND THEN TAKEN. SO I ALSO THINK ABOUT THE FACT THAT IT'S NOT JUST RESIDENTS OR IT'S NOT JUST CITIZENS THAT I'M CONCERNED ABOUT, IT'S ALL RESIDENTS. IN THE EVENT LOGS THAT I WAS PROVIDED, THERE ARE AREAS FOR WARRANTS LIKE AS A REASONING, DO ANY OF THOSE INCLUDE ADMINISTRATIVE WARRANTS? BECAUSE IT DOESN'T DIFFERENTIATE BETWEEN LIKE FELONY WARRANTS, MISDEMEANOR WARRANTS AND SO ON. SO I CAN ANSWER THAT ONE REAL QUICK. SO I CAN ASSURE YOU, FROM A POLICE DEPARTMENT STANDPOINT, THE ANSWER TO THAT IS NO, BECAUSE WE DON'T SERVE ADMINISTRATIVE WARRANTS. WE DON'T INVESTIGATE. WE DON'T DO ANYTHING WITH THOSE ADMINISTRATIVE WARRANTS. SO WE OUR STAFF WOULD NOT HAVE ANY PURPOSE IN THIS. SUPPOSED TO BE REMEMBER I SAID EARLIER, BY POLICY AND BY PURPOSE AND WHATNOT TO SEARCH FOR ADMINISTRATIVE WARRANT BECAUSE A WE WOULDN'T EVEN KNOW ABOUT THEM. IT'S NOT OUR JOB TO KNOW ADMINISTRATIVE WARRANTS FOR IMMIGRATION. B IT'S NOT SOMETHING THAT WE ENFORCE AND DO ANYTHING WITH. IF WE ENCOUNTER AN INDIVIDUAL DURING A TRAFFIC STOP, WHEN THEY HAVE ONE AND THERE'S A NUMBER, COULD WE POTENTIALLY CALL IMMIGRATION AND SAY WE'RE OUT WITH THIS INDIVIDUAL THAT YOU HAVE LISTED IN THE COMPUTER? WHAT DO YOU WANT US TO DO? MOST OF THE TIME IT'S GET US A NEW PHONE NUMBER, A NEW ADDRESS, WHERE ARE THEY WORKING? AND WE'LL CONTACT THEM NEXT WEEK. BUT YEAH, IF IT'S A IF A WARRANT AND IT'S ONE OF US SEARCHING IT, I CAN ASSURE YOU THE ANSWER IS NO BECAUSE WE DON'T EVEN HAVE AUTHORITY TO DO THAT STUFF. I HATE TO SPEAK FOR OTHER AGENCIES, BUT I WILL SAY THIS THE OUR SYSTEM WILL NOT ALLOW ANY AGENCY, INCLUDING OUR OWN OR ANY OUTSIDE AGENCY, TO SEARCH OUR DATA FOR IMMIGRATION PURPOSES. SO IF THEY'RE TRUTHFUL, IF THEY ARE A TRUTH TELLING POLICE OFFICER IN WISCONSIN AND THEY HAVE THE DROP DOWN MENU OF OPTIONS TO CHOOSE FOR THE PURPOSE OF THEIR SEARCH, AND IF THEY CHOOSE IMMIGRATION IN THE STATE OF WISCONSIN, AND THEY HIT A NATIONWIDE SEARCH FOR A FOR A, B, C ONE, TWO THREE TEXAS LICENSE PLATE WHEN THEY GET THEIR RETURNED INFORMATION. IF HAS THAT LICENSE PLATE BEEN PICKED UP ON AN LPR, IT WILL NOT. EVEN IF IT HAS HIT OUR CAMERA WILL NOT BE INCLUDED IN THEIR SEARCH. IT WILL NOT EVEN SEARCH THE DATABASE AND IT WILL NOT GIVE THEM A RETURN. AND IT WILL NOT TELL THEM THAT IT DIDN'T SEARCH THE CITY OF KYLE. IT'S AS IF THEY. IT'S AS IF IT NEVER KNEW THEY DIDN'T SEARCH THE CITY OF KYLE'S DATA. SO INTERNALLY THE ANSWER IS NO. WE WILL NOT EXTERNALLY AS LONG AS AGAIN, IS THEIR TRUTHFUL. AND WE WANT TO HOPE THAT THE OFFICERS ARE BEING TRUTHFUL IN PUTTING. THE REASON. WE HAVE TWO VERY SPECIFIC EXCLUSIONS IMMIGRATION RELATED SEARCHES OF ALL TYPES IMMIGRATION, ICE, BORDER, CITIZENSHIP. YOU TRY TO USE ANY OF THOSE WORDS AND YOU'RE NOT GOING TO HIT OUR DATABASE. THE SECOND THING IS FOR. REPRODUCTIVE RIGHTS, IF YOU TRY TO TYPE IN ANY REASON FOR A REPRODUCTIVE RIGHTS INVESTIGATION, IT WILL NOT HIT OUR DATABASE AND YOU WILL NOT GET IT RETURNED EVEN IF THAT CAR HIT ONE OF OUR LICENSE PLATE NUMBERS. SO I HOPE THAT HELPS. WELL, I THINK THAT'S TRUE ON A STATE TO STATE LEVEL. BUT AS FAR AS FEDERAL GO AND FEDERAL AGENCIES, THE PRACTICE ISN'T THAT THEY REACH OUT DIRECTLY TO THE CITIES. THEY REACH OUT TO FLOCK. OKAY. YES, THEY REACH OUT TO FLOCK DIRECTLY. AND THAT IS A LOT OF THE TIMES HOW THEY'RE ABLE TO 
          [04:45:04]
OBTAIN THIS INFORMATION. AND SO LIKE I SAID, THE ISSUE ISN'T NECESSARILY WHETHER OR NOT PEOPLE COME DIRECTLY TO US IS THAT THERE'S BACKDOORS TO BE ABLE TO RECEIVE AND OBTAIN THE INFORMATION THAT OUR CAMERAS COLLECT. SO I'LL TELL YOU WHAT I KNOW. I KNOW THAT I HAVE A LETTER. IT'S BACK THERE ON THE TABLE. SO I DIDN'T BRING IT WITH ME WITH A STACK OF PAPERS, I DON'T THINK. BUT ANYWAY, I HAVE A LETTER THAT IS FROM THE PRESIDENT OF THE COMPANY OF FLOCK THAT ASSURES US THAT THEY HAVE NO BACK DOOR AND NO COMMUNICATION WITH IMMIGRATION TO ALLOW THEM TO OBTAIN DATA IN THEIR SYSTEM. OH, HE'S GOING TO BRING IT TO ME. THANK YOU. I WON'T READ THE WHOLE THING TO YOU, BUT I WILL TELL YOU, THIS LETTER IS FROM GARRETT LANGLEY. 
          HE IS THE CEO AND FOUNDER OF FLOCK. AND HE SENT THIS DIRECTLY TO ME AT MY REQUEST. 
          THIS WAS MANY MONTHS AGO NOW, AND I SENT I SHARED IT WITH THE THEN COUNCIL MEMBERS AND IT COMPLETELY SAYS THERE IS NO BACK DOOR INTO FLOCK. ALL FLOCK CUSTOMERS OWN AND CONTROL THEIR OWN DATA. THEY DO NOT SHARE WITH THE FEDERAL AGENCIES AND IT'S ONLY AS GOOD AS HIS WORD. 
          I GET THAT PIECE OF PAPER, BUT I BELIEVE IT AND I HAVE NO PROOF OR THOUGHT OTHERWISE. BUT I'M GOING ON WHAT I'M TOLD AND AGAIN BY THE COMPANY. SO I ACQUIESCE TO THE INFORMATION THAT I HAVE AND OUR MASTER SERVICES AGREEMENT THAT WE'RE CONTRACTUALLY OBLIGATED TO. IT SAYS THAT THAT'S WHAT THEY DO, THAT THEY SHARE WITH WITH, WITH THE FEDERAL AUTHORITIES. YES. 
          EVEN THOUGH THEY SAY HERE THEY DON'T. YES, EXACTLY. AND THEIR MASTER SERVICES AGREEMENT THAT WE SIGNED IN 2024, AND I DON'T THINK THAT'S BEEN UPDATED. THAT'S WHAT THE MOST RECENT MSA THAT WAS PROVIDED TO ME. SO UNLESS THERE IS A MORE RECENT ONE, CONTRACTUALLY FLOCK DOES. 
          OTHERWISE, THIS LETTER IS NOT DISAGREEING WITH YOU, JUST TELLING YOU JUST TO DATE THIS LETTER, THIS LETTER IS ROUGHLY 6 OR 7 MONTHS OLD. AGAIN, YOU SAID THE 24 CONTRACT. I CAN ONLY TELL YOU WHAT HE TOLD ME AS OF RECENT. THIS IS HIS LETTER. HE SENT IT TO ME. IT'S NOT A CONTRACT, THOUGH. IT'S NOT A MASTER SERVICES AGREEMENT. THAT IS CORRECT. SO WHAT I'M TRYING TO SAY IS THAT IF THERE ARE SEVERAL ISSUES IN THE MASTER SERVICES AGREEMENT THAT DO NOT ALIGN WITH WHAT THE THE CEO, PRESIDENT OF THIS COMPANY IS SAYING, THEN BEFORE WE THINK ABOUT EXPANDING THEM, WE NEED TO ACTUALLY LOOK CLOSER AT THE MASTER SERVICES AGREEMENT BECAUSE, FOR EXAMPLE, THEY'RE IN THE MASTER SERVICES AGREEMENT IN SECTION 2.1, IT SAYS FLOCK MAY USE THE SERVICES OF ONE OR MORE OF THIRD PARTIES TO DELIVER ANY PART OF THE FLOCK. SERVICES, SUCH AS USING A THIRD PARTY TO HOST THE WEB INTERFACE FOR CLOUD STORAGE. SO TECHNICALLY, AND I THINK THIS IS WHERE WE TALK ABOUT CLOUD STORAGE IN SOME ABSTRACT WAY, BUT IT'S ACTUAL SERVERS. AND LIKE THOSE SERVERS HAVE HARDWARE THAT HAS TO BE LOCATED IN A PHYSICAL PLACE. A LOT OF THE TIMES FLOCK USES AMAZON WEB SERVICES, SO THAT MEANS ALL OF THIS INFORMATION IS NOT TECHNICALLY KEPT ON A SERVER THAT THE CITY OF KYLE OWNS AND CAN, YOU KNOW, COMPLETELY ENSURE THAT IT IS DELETED, ERASED, NEVER KEPT. IT IS INFORMATION THAT IS STORED ON A PHYSICAL SERVER SOMEWHERE IN THE UNITED STATES THAT IS OPERATED AND OWNED BY FLOCK. AND SO THE IDEA THAT WE OWN ALL OF OUR DATA, I DON'T THINK THAT THAT ACTUALLY IS THE CASE PER THEIR OWN PRACTICES. I THINK IN ADDITION TO THAT, THEY MAKE IT VERY CLEAR THAT THEY HAVE THE RIGHT TO ANONYMIZE CUSTOMER DATA AND USE IT TO TRAIN MACHINE LEARNING ALGORITHMS. AND KYLE GRANTS FLOCK A NON-EXCLUSIVE, WORLDWIDE, PERPETUAL, ROYALTY FREE RIGHT TO USE ANONYMIZED DATA FOR OTHER FLOCK OFFERINGS. SO THAT MEANS THAT THAT DATA. AND I WANT TO BE VERY CLEAR, TOO, ABOUT WHEN WE SAY THAT THE DATA IS DELETED AFTER 30 DAYS, IT ONLY APPLIES TO THE ACTUAL RAW IMAGE. BUT THE RAW IMAGE ITSELF HAS METADATA THAT LIVES UNDER THAT. THAT METADATA IS NOT DELETED BECAUSE THAT IS QUOTE UNQUOTE ANONYMIZED. AND SO THAT METADATA IS KEPT AND THAT IS WHAT IS SHARED, USED, SOLD. YES, MA'AM. AND I THINK THE THE OTHER PART OF IT IS THAT TECHNICALLY, WE DON'T ACTUALLY OWN THE HARDWARE OF THE CAMERAS FLOCK IN THEIR MASTER SERVICES AGREEMENT THAT ONCE AGAIN, WE SIGNED, THEY OWN ALL OF THE ACTUAL HARDWARE, LIKE ALL OF THE CAMERAS AND WHATNOT. THEY OWN THOSE. WE JUST PAY AN UPWARDS OF. IF I DID THE MATH OVER FIVE YEARS, $480,000 FOR A SUBSCRIPTION SERVICE BECAUSE THEY OWN THE HARDWARE. SO WE'RE PAYING $480,000 FOR A MASS SURVEILLANCE SUBSCRIPTION SERVICE. AND I THINK JUST A MIX OF, OF DIFFERENT ISSUES THAT EXIST. AND THERE'S A MULTITUDE OF THEM. AND I WON'T GO THROUGH EACH OF THEM BECAUSE THAT COULD TAKE ALL NIGHT. BUT THERE IS A MULTITUDE OF ISSUES WITHIN THIS MASTER SERVICES AGREEMENT THAT CREATES A LOT OF LIABILITY FOR THE CITY AND FOR THE RESIDENTS. AND I THINK IT IS UP TO US AS 
          [04:50:05]
COUNCIL, AND IT IS UP TO US AS INDIVIDUALS WHO ALSO CARE FOR THE CITY AND CARE FOR THE PEOPLE IN IT, THAT WE REALLY TAKE A HARD LOOK AT THIS MSA BEFORE WE DECIDE TO EXPAND AND REALLY GROW THE NUMBER OF FLOCK CAMERAS THAT WE HAVE. THERE'S ALSO SOME ISSUES THAT I HAVE WITH THE SOLE SOURCE EXEMPTION THAT WAS FIRST USED IN ORDER TO PURCHASE THEM, BECAUSE THERE'S ACTUALLY NO DATA THAT WAS TIED OR BACKUP DOCUMENTS THAT WERE PROVIDED IN THE SOLE SOURCE EXEMPTION LETTER. IT JUST, IT SAYS LIKE REASON FOR AND IT SAYS LIKE N A. SO THERE IS NO ACTUALLY DOCUMENT. THERE'S NO ACTUAL DOCUMENTATION THAT AT LEAST THAT HASN'T BEEN I DON'T HAVE IT AND IT HASN'T BEEN PROVIDED TO ME. ON WHY WE ARE NOT BIDDING OUT WHEN THERE ARE A LOT OF OTHER ALPR OPTIONS THAT EXIST. I MEAN, EVEN OUR STATE REPRESENTATIVE, ERIN ZWIENER, WROTE TO THE HAYS COUNTY COMMISSIONERS COURT, EXPANDING ON WHAT SOME OF THESE OTHER SUPPLIERS ARE. SO I JUST I THINK THAT IF THEY'RE IF WE'RE RUNNING DISCRETIONARY SEARCHES, WHICH SAW 35% INCREASE FROM DECEMBER TO JANUARY, I BELIEVE, BECAUSE OUR HR, LIKE I SAID, OUR OWN INTERNAL POLICY SAYS THAT OFFICERS DO NOT NEED SUSPICIOUS. 
          WHAT IS IT? THEY DO NOT NEED ANY REASONABLE SUSPICION OR PROBABLE CAUSE TO DO A SEARCH. 
          I MEAN, TO ME, THAT'S TERRIFYING. LIKE PEOPLE SHOULD BE TERRIFIED THAT AN OFFICER DOES NOT NEED A REASONABLE SUSPICION OR PROBABLE CAUSE TO RUN A SEARCH FOR MY LICENSE PLATE, WHICH ULTIMATELY TRACKS ME A 100 TIMES THROUGHOUT THIS CITY. LIKE IN ANY GIVEN DAY, IF I'M LIKE, BUSY RUNNING AROUND DOING ERRANDS BECAUSE OF THE NUMBER OF CAMERAS THAT WE HAVE. 
          I JUST I REALLY DO THINK THAT WE OWE IT TO OURSELVES AND TO OUR RESIDENTS. I'M ALWAYS GOING TO TALK ABOUT THE IMMIGRATION ASPECT OF IT BECAUSE, YOU KNOW, WE'RE TALKING ABOUT HOW IMPORTANT IT IS FOR. US TO HELP FIND MISSING PERSONS AND THE IDEA OF PEOPLE LOSING FAMILY MEMBERS. THAT HAPPENS FOR IMMIGRANTS EVERY SINGLE DAY. AND WE OWE IT TO ALL OF OUR RESIDENTS TO PROTECT THEM AND TO FIGHT FOR THEM AS MUCH AS WE CAN. SO I REALLY DO THINK THAT WE NEED TO REALLY COMB THROUGH THIS MASTER SERVICES AGREEMENT, GET A LOT OF CLARIFICATION. 
          AMEND IT BEFORE WE WE FOLLOW THROUGH WITH EXPANSION. THANK YOU. I SUPPORT YOUR I WANT TO IF YOU DON'T MIND, I NEED. THERE'S ONE IMPORTANT THING THAT I NEED TO RELAY SPECIFICALLY TO THE LAST PART. TRY TO MAKE SOME NOTES ALONG THE WAY. I HAVE SOME ANSWERS TO SOME OF THOSE QUESTIONS, BUT PERHAPS THERE'S A BETTER TIME AND I'M HAPPY TO SIT WITH YOU. 
          AND I'M HAPPY TO ANSWER ANY OF THEM SPECIFIC ABOUT THE SOLE SOURCE AND THE PROBABLE CAUSE AND ALL THAT STUFF, BUT VERY SPECIFICALLY AT THE END. I DO UNDERSTAND YOUR CONCERN AND I APPRECIATE YOUR CONCERN FOR THE COMMUNITY. I LIVE HERE TOO. I APPRECIATE ALL THAT. THERE WOULD BE ONE CONCERN. CAN WE AMEND AND PERHAPS THIS IS A QUESTION, BUT WOULD WE BE ABLE TO AMEND THE MASTER SERVICES AGREEMENT? GET IT HERE, GET IT VETTED, GET IT TO WHERE EVERYBODY'S COMFORTABLE WITH IT, GET IT BEFORE COUNCIL IN TIME TO REAPPLY FOR THE MVPA GRANT, WHICH IS COMING UP. THE DEADLINE IS IN MAY. HENCE THE REASON WE WERE GOING TO COME TO YOU AT THE SECOND MEETING IN APRIL TO CONSIDER TO ASK YOU TO CONSIDER ALLOWING US TO REAPPLY. 
          WE WOULD NEED THAT PERMISSION AND THEN WE WOULD APPLY BEFORE THE MAY DEADLINE. IT WOULD BE A LOT OF WORK. WE'RE CERTAINLY WILLING TO DO THE WORK, BUT CAN THE LEGAL PART OF THAT COME TOGETHER IN THE NEGOTIATIONS AND THE CONTRACT REWRITING? IF WE MISS THAT WINDOW TO APPLY FOR THE GRANT, WE COULD POTENTIALLY MISS OUT ON THE ABILITY TO APPLY FOR THAT $250,000, WHICH SUPPLIES A GOOD PORTION OF THE CAMERAS. AND I UNDERSTAND THERE'S CONCERNS. I JUST WANT YOU TO UNDERSTAND THERE MAY BE A WINDOW OF TIME THAT WE HAVE TO WORK QUICKLY. 
          SO I GUESS THAT WOULD REALLY BE THE QUESTION CAN WE WORK QUICKLY? WE MOVE FAST. WE WORK QUICKLY WITH FLOC, WITH OUR LEGAL ADVISOR, TO TRY TO GET ALL THOSE CONCERNS AND QUESTIONS WRITTEN IN A WAY THAT WE'RE COMFORTABLE WITH AND HAVE THAT IN ADDITION TO THE ABILITY TO COME BACK AND ASK TO APPLY FOR THE GRANT. OR ALTERNATIVELY, CHIEF, COULD WE CONSIDER PERMISSION TO APPLY FOR THE GRANT, BUT MAYBE NOT ACCEPT THE GRANT UNTIL WE'VE HAD A CHANCE TO LOOK AT THAT GREAT IDEA, BECAUSE WE ALWAYS COME BACK TO YOU AND SAY, WE'VE BEEN AWARDED THE GRANT, WILL YOU ALLOW US TO ACCEPT IT? AND THAT GIVES YOU LIKE A SECOND OPPORTUNITY TO SAY, YOU KNOW WHAT? YOU DIDN'T MEET OUR YOU DIDN'T MEET OUR GOALS. OUR GOALS WERE TO GET AN AGREEMENT THAT WE ALL WOULD APPRECIATE. AND IF WE'RE NOT ABLE TO MEET THAT, YOU CAN TELL US WE HAVE TO DECLINE THE GRANT AWARD. AND AT LEAST IT GIVES US THE ABILITY TO APPLY BEFORE THE DEADLINE AND IT'S TOO LATE TO EVEN ASK. AND THEN WE FIX THE THE MASTER SERVICES AGREEMENT, LIKE YOU MENTIONED, AND GET IT COMFORTABLE. AND THEN THAT WAY WHEN IT'S COME TIME TO ACCEPT, PERHAPS IF WE GET IT AWARDED TO ACCEPT THE GRANT AND AND MORE PEOPLE ARE COMFORTABLE. I HAVE A COUPLE OF OTHER COMMENTS. WE CAN ALWAYS AMEND AN MSA. IT WOULD REQUIRE FLOC TO AGREE TO IT. SO ASSUMING FLOC IS TRUTHFUL ABOUT WHAT THEY'RE SAYING, POTENTIALLY THEY WOULD 
          [04:55:01]
AGREE TO THAT. WE'D HAVE TO REACH OUT TO THEM AND START THAT PROCESS. THE OTHER THING I WILL SAY IS I HAVE TODAY LOCATED THE 2023 SOLE SOURCE LETTER. I DON'T THINK YOU'VE SEEN IT BECAUSE IT'S NOT WHAT YOU JUST DESCRIBED. SO I WILL SEND IT TO YOU. OKAY. THANK YOU. 
          I DON'T KNOW IF I FEEL COMFORTABLE WITH US MOVING FORWARD WITH LIKE, JUST APPLY FOR THE GRANT, BUT DON'T ACCEPT THE FUNDS. I THINK BECAUSE THAT I THINK WE'RE GOING TO FIND THAT THERE'S A LOT MORE ISSUES WITH FLOC WILLING TO AMEND THEIR MSA BECAUSE IT'S PRETTY STANDARD ACROSS MULTIPLE CITIES IN THE NATION. AND SO I WOULD JUST RATHER US SEE WHAT OTHER OPTIONS ARE OUT THERE AND WHAT OTHER OPTIONS ARE AVAILABLE THAT AREN'T TIED TO, TO A COMPANY THAT HAS BEEN NATIONALLY RECOGNIZED AS REALLY BAD ACTORS. OKAY. THANK YOU, MA'AM. I APPRECIATE ALL THAT YOU SAID IN YOUR QUESTIONS. ALL RIGHT. COUNCIL MEMBER MCKINNEY. 
          YEAH, I'VE BEEN A VERY VOCAL SUPPORTER OF THIS PROGRAM SINCE DAY ONE. YOU KNOW, I THINK IT'S IT IT DOESN'T DO IT JUSTICE TO TO SAY THAT IT DOESN'T DO ENOUGH BECAUSE WE DON'T HAVE ENOUGH CRIMINALS. LIKE THERE'S, THERE'S A, A VERY REAL IMPACT THAT IT HAS HAD FOR OUR RESIDENTS. AND I'M SURE THAT THE PEOPLE WHO IT HAS IMPACTED HOLD IT IN MUCH HIGHER VALUE THAN, THAN AN ABSTRACT. 99.98 FOR. THAT BEING SAID, I DO SHARE EVERY SINGLE ONE OF YOUR CONCERNS. COUNCIL MEMBER ZAPATA, CHIEF CAN ATTEST. I'VE HAD MANY CONVERSATIONS WITH THEM ABOUT THIS. GOING BACK LAST YEAR, I HAD SEVERE CONCERNS FOR OUR IMMIGRANT COMMUNITY, AND I WANT TO MAKE SURE THAT WE'RE TAKING CARE OF ALL OF OUR RESIDENTS. AND BASED OFF OF THE CONVERSATIONS THAT I'VE HAD AND MY TRUST LEVEL IN CHIEF AND OUR KPD, I FELT COMFORTABLE MOVING FORWARD WITH THE WITH THE PROGRAM. SO I CAN UNDERSTAND RELUCTANCE. I THINK AS MORE INFORMATION COMES TO THE SURFACE, YOU MAY OR MAY NOT FEEL MORE COMFORTABLE, BUT I THINK IT'S AN EXCELLENT PROGRAM. I THINK IT KEEPS US SAFER. I THINK THAT BECAUSE WE ARE STRADDLING I-35, WE. WE ARE CONVENIENT TARGETS, BUT WE HAVE AN OPPORTUNITY TO TELL CRIMINALS, YOU ARE NOT WELCOME IN THE CITY OF KYLE. AND IF YOU CHOOSE TO PICK ON US, WE WILL USE EVERY AVAILABLE OPPORTUNITY TO PICK RIGHT BACK. THERE ARE OTHER CITIES IN THIS AREA THAT HAVE STEPPED BACK AND ALLOWED. AN ELEMENT TO RUN FREE, AND I DON'T WANT TO FOLLOW THAT EXAMPLE. I THINK THAT WE HAVE A DUTY TO KEEP OUR PEOPLE SAFE, AND I THINK THAT THIS PROGRAM GOES A LONG WAY TO ACCOMPLISH THAT. ONE OF THE POINTS THAT YOU MENTIONED WAS ABOUT PREVENTION. AND IF I CAN REAL QUICKLY ANSWER ONE OF THOSE QUESTIONS, BECAUSE I THINK IT SHOWS YOU HOW THIS HELPS, I THINK, KEEP OUR COMMUNITY SAFER. ONE OF THE TRENDS THAT WE'VE NOTICED FOR THE LAST TEN YEARS IS THAT WE, IN THE MIDDLE OF THE NIGHT, WOULD HAVE STOLEN CARS COME DOWN TO THE CITY OF KYLE, AND IT WOULD HAVE MULTIPLE TEENS AND YOUNG ADULTS, AND THEY WOULD GO INTO THE NEIGHBORHOODS AND THEY WOULD DO WHAT COUNCILMEMBER GOZA MENTIONED. THEY WOULD BURGLARIZE MULTIPLE CARS IN THAT COMMUNITY OVERNIGHT. AND WHAT HAPPENS PHYSICALLY IS THE DRIVER LETS OUT MULTIPLE TEENS ON A FEW STREETS, AND THEY WALK DOWN THE SIDEWALK, AND THEY GO INTO THE DRIVEWAYS AND ALONG THE ROAD, AND THEY PULL DOOR HANDLES. VERY RARELY DO THEY BREAK GLASS. THEY DON'T WANT TO BE HEARD OR SEEN, BUT THEY'RE PULLING DOOR HANDLES AND THE FOLKS THAT LEAVE THEIR CARS UNLOCKED, THEIR CARS GET BURGLARIZED OR RUMMAGED THROUGH AND WHATNOT. SOMETIME IN THE NIGHT, A CITIZEN HEARS THE DOGS BARKING. THEY GET UP, THEY SEE SOMEBODY WALKING ACROSS THEIR YARD. IT'S SUSPICIOUS AND THEY CALL US. THANK GOODNESS. WE WOULD THEN COME TO THAT NEIGHBORHOOD, GET INTO A PURSUIT, ULTIMATELY WITH THAT CAR, BECAUSE IT WOULD SEE US AND TURN THEIR LIGHTS OUT COMPLETELY AT 3 A.M. OR MIDNIGHT AND BLACKED OUT DRIVE AT A HIGH RATE OF SPEED BACK INTO AUSTIN. WE'RE CATCHING LICENSE PLATE NUMBERS ONLY TO FIND OUT THAT THE VEHICLE WAS STOLEN OR LATER FIND IT ABANDONED WHEN THEY'VE WRECKED OR FLED ON FOOT. AND THE CAR THAT THEY ABANDONED WAS A STOLEN CAR OUT OF AUSTIN. HERE'S HOW I THINK IT'S KEEPING OUR COMMUNITY SAFER WHEN STOLEN CARS ENTER OUR COMMUNITY, AS LONG AS THEY PASS ONE OF THE ROADWAYS WITH AN LPR CAMERA, BECAUSE NOT EVERY ROADWAY COMING INTO CALLE HAS ONE. AND THAT ALERT FOR THAT STOLEN VEHICLE IS SHOWING AT 11:00 AT NIGHT, AND OUR NIGHT SHIFT OFFICERS ARE DISPATCHED. NOW THEY'RE GOING IN FINDING THOSE STOLEN CARS WHILE THEY'RE DRIVING INTO THE NEIGHBORHOOD AND ARRESTING THEM, BECAUSE WE HAVE MULTIPLE OFFICERS GO INTO THAT CALL STOLEN CAR COMING IN AT 11 A.M. FROM 35 SOUTH, AND THEY'RE CATCHING THESE BURGLAR WOULD BE BURGLARS BEFORE THEY COMMIT THE CRIMES. OR MAYBE THEY'VE ALREADY BURGLARIZED A COUPLE OF CARS BY THE TIME THEY PASS ONE OF THE CAMERAS AND WE'RE CATCHING THEM, THEY'VE GOT THE STOLEN ITEMS IN THEIR CAR. THEY'VE GOT THE STOLEN OR THE BURGLARY TOOLS IN THE CAR, AND THAT IS PREVENTING THOSE CRIMES FROM WAKING UP WHEN WE HAVE NEIGHBORS CALL US AND 
          [05:00:03]
THERE'S 20 CARS IN ONE COMMUNITY THAT WERE BURGLARIZED THROUGHOUT THE NIGHT. AND I THINK WE'RE SEEING A DECREASE IN THAT, BUT WE'RE CATCHING THEM UP FRONT. SO YOU ASKED ABOUT A PREVENTION OPPORTUNITY, AND I THINK THAT IS ONE OF THE MOST PREVALENT PREVENTION EXAMPLES THAT I CAN GIVE YOU. I THINK WE'RE CATCHING MORE STOLEN CARS COMING. I TOLD YOU WE RECOVERED 20. THEY'RE COMING INTO KYLE IN SOME CASES. AND WE'RE I THINK WE'RE PREVENTING SOME CRIMES THAT NIGHT FROM CAR BURGLARIES IN SOME OCCASIONS. OKAY. I'M GOING TO I REALLY APPRECIATE THIS CONVERSATION. I THINK SINCE IT'S SUCH AN ENTITY, LIKE THERE'S AN INTRICATE LIKE THIS NEEDS TO BE A PERSONAL CONVERSATION. WE HAVE PEOPLE WHO HAVE NOT SPOKEN UP, I HAVEN'T SPOKEN, AND THIS HAS BEEN LIKE 45 MINUTES AND I APPRECIATE THE QUESTIONS. THE BOTTOM LINE IS THERE'S GOING TO BE COUNCIL MEMBERS THAT SUPPORT THIS, AND THERE'S GOING TO BE COUNCIL MEMBERS THAT DO NOT. EACH AND EVERY SINGLE ONE OF US KNOW WHERE WE STAND. AND WE DON'T HAVE TO CATER TO ONE OR 2 OR 3 OR WE ARE. WE ALREADY KNOW WHAT WE WANT. WE ALREADY KNOW WE. I APPRECIATE THE INFORMATION. I APPRECIATE IT COMING. BUT THE TRUTH IS, OTHER PEOPLE NEED TO SPEAK AND OTHER PEOPLE NEED TO HAVE AN OPPORTUNITY TO ASK QUESTIONS. 
          PER THE RULES OF COUNCIL. POOR ROBERT'S RULES, IT'S EVERYBODY GETS A TURN. AND SO RIGHT NOW WE'RE JUST ON ONE, TWO, TWO PEOPLE. AM I BEING CHASTISED RIGHT NOW? BECAUSE THAT'S DEFINITELY WHAT IT FEELS LIKE. OKAY, WELL, WE'RE GOING TO I'M GOING TO CARRY ON. I'M GONNA SEE IF ANYBODY ELSE WOULD LIKE TO HAVE AN OPPORTUNITY TO SPEAK AND TO SHARE HOW THEY FEEL AND ASK QUESTIONS, BECAUSE WE'RE HEADING INTO THE 12:00 AND IT'S I'M NOT SAYING IT'S YOU, I'M JUST SAYING WE NEED TO KEEP THE CONVERSATION MOVING. AND I FEEL LIKE SHE HAS SOME LEGIT QUESTIONS AND CONCERNS. MINE WAS EVEN GOING TO BE LIKE, HEY, EVEN IF WE DO APPROVE THIS, YOU KNOW, OPPORTUNITY TO DO THE GRANT, CAN WE LOOK FOR ANOTHER COMPANY? RIGHT. BUT THE PROBLEM IS, IS WE DON'T GET A CHANCE TO ASK THAT QUESTION. AND SO I THINK IT'S IMPORTANT THAT WE DO GIVE EVERYBODY AN OPPORTUNITY, BECAUSE THE REASON WHY THERE'S SEVEN OF US UP HERE IS BECAUSE SOME OF US CAN ADDRESS THESE QUESTIONS IN A DIFFERENT WAY, OR LOOK AT IT THROUGH A DIFFERENT LENS, AND HOPEFULLY THAT'LL HELP SOMEBODY ELSE UNDERSTAND OR SEE, OKAY, THERE ARE ALTERNATIVES. IT DOESN'T HAVE TO BE ALL OR NOTHING. AND SO FOR THAT REASON, I'M GOING TO I DON'T KNOW IF ANYBODY ELSE OVER THERE HAS QUESTIONS. I KNOW COUNCIL MEMBER MEDINA DOES. 
          I WANT TO GIVE HER AN OPPORTUNITY TO ASK, BECAUSE MAYBE SHE'S GOING TO ADDRESS SOMETHING THAT WILL ANSWER OR MAYBE, YOU KNOW, ADDRESS SOME ISSUES OR CONCERNS THAT OTHER PEOPLE HAVE. MINE'S NOT SO MUCH QUESTIONS ABOUT THE PRESENTATION PER SE. THE PRESENTATION WAS GREAT. I DEFINITELY SUPPORT THE PROGRAM. I GET CONCERNS FROM THE RESIDENTS. YOU KNOW, IT'S A VALID IT'S A VALID CONCERN, BUT. REGARDING LIKE RING CAMERAS, THOSE ARE ON AMAZON SERVERS. HOW MANY TIMES WAS I BLOCKED WALKING AND I DIDN'T SAY, HEY, RECORD MY FACE, BUT MY FACE IS ON EVERYONE'S DOORBELL AND THOSE ARE ON AMAZON SERVERS THAT IF LAW ENFORCEMENT REALLY WANTED TO, THEY COULD SUBPOENA THE RECORDS AND GET THAT INFORMATION. AND THAT'S A FACE, NOT JUST A LICENSE PLATE. SO I APPRECIATE THE FACT THAT YOU'RE ACKNOWLEDGING THAT THE LICENSE PLATE READERS ARE JUST THAT LICENSE PLATES. IT'S NOT THE CAR, IT'S NOT THE PERSON, AND IT'S NOT SENDING OUT TICKETS BECAUSE IF IT DID, I'D HAVE A TICKET EVERY DAY FOR RUNNING THE RED LIGHT COMING OUT OF MY NEIGHBORHOOD BECAUSE IT IS AWFUL. SO I'D BE REALLY RACKING UP THAT DEBT. SO I APPRECIATE THAT. AND I HAVE A DAUGHTER, MORE IMPORTANTLY THE DAUGHTER, BECAUSE SEXUAL CRIMES, THEY HAPPEN AGAINST BOYS TOO. BUT YOU DON'T THINK OF THAT AS MUCH AS YOUR DAUGHTER'S. AND IF SOMETHING WERE TO HAPPEN TO HER, I WOULD DEFINITELY WANT THAT TECHNOLOGY AVAILABLE TO BE ABLE TO FIND THAT PERSON. SO I APPRECIATE THAT TECHNOLOGY. AND THEN IT'S THE SAME TOKEN WITH YOU DRIVE ON THE TOLL ROADS. I DRIVE ON THE TOLL ROADS EVERY DAY. MAYBE THAT'S NOT ACCESSIBLE FOR LAW ENFORCEMENT, BUT YOU CAN, YOU CAN REQUEST THOSE RECORDS AND YOU CAN GET THOSE RECORDS. AND THOSE AREN'T JUST KEPT FOR 30 DAYS LIKE ON OUR SERVERS. THOSE ARE KEPT FROM 3 TO 7 YEARS FOR BILLING PURPOSES. SO THAT INFORMATION IS OUT THERE. AND IT'S NOT JUST A LICENSE PLATE, IT'S THE MAKE AND MODEL OF YOUR CAR AS WELL, BECAUSE THEY HAVE TO HAVE THAT INFORMATION TO PULL UP. AND THAT'S NOT A RIGHT THAT PEOPLE THINK OF WHEN THEY'RE DRIVING BACK AND FORTH THROUGH AUSTIN, HOUSTON, DALLAS. THEY'RE DRIVING AROUND NOT THINKING ABOUT THAT BECAUSE THEY WANT TO GET BACK AND FORTH WHERE THEY'RE GOING. SO IT'S THE SAME TOKEN WHEN YOU'RE IN A SMALL TOWN, YOU'RE GIVING AWAY THAT RIGHT FOR EVERYONE ELSE TO REMAIN SAFE. AND IT'S THAT SAME RIGHT THAT YOU'VE JUST LOST BY TRAVELING, BECAUSE THOSE TOLL BOOTHS TAKE THAT SAME INFORMATION AND IT'S KEPT FOR UP TO SEVEN YEARS. SO I APPRECIATE EVERYTHING THAT YOU GUYS ARE DOING. THANK YOU. ALL RIGHT. ANYBODY ELSE. ALL RIGHT. I'M GOING TO GO AHEAD AND SPEAK. 
          [05:05:01]
SO MY HOME HAS A CAMERA IN IT. I HAVE THERE'S NOT ONE PLACE THAT YOU CAN'T SURROUND MY HOUSE THAT'S NOT GOING TO YOU'RE NOT GOING TO BE SEEN. AND IT'S NEVER HURT ANYBODY. 
          RIGHT. AND I UNDERSTAND IF THERE WAS 3.4 MILLION LICENSE PLATES CAPTURED, AND OUT OF THAT, 200 PEOPLE WERE INJURED. BUT THAT'S NOT WHAT WE'RE TALKING ABOUT. WE'RE TALKING ABOUT THERE'S A SIGNIFICANT AMOUNT OF NUMBER OF LICENSE PLATES THAT ARE BEING READ. 
          BEING READ. RIGHT. SO FOR ME, IT'S WHAT'S THE COST VERSUS WHAT DO YOU GET OUT OF IT? SO IF WE CAN SAVE ONE LIFE OR IF WE CAN SOLVE A CRIME, THAT TO ME IS IMPORTANT, IT COULD JUST BE ONE. IT DOESN'T HAVE TO BE 100, RIGHT? I HAVE KIDS, I HAVE GRANDKIDS, AND THE EVENT SOMETHING HAPPENS TO THEM. THERE'S NO AMOUNT OF FLOCK INTERFERENCE AND RECORDING MY LICENSE PLATE THAT'S WORTH MY KIDS SAFETY. THAT'S WORTH YOUR KIDS SAFETY. THAT'S WORTH ANYBODY UP HERE? OUR SAFETY. THIS IS NOT FOR ONE PERSON. THIS IS FOR BRIAN LANGLEY. THIS IS FOR JENNIFER. THIS IS FOR EVERYBODY WHO COMES TO OUR CITY TO KEEP THEM SAFE. DO I UNDERSTAND THAT THERE'S ISSUES AS FAR AS PEOPLE FEELING LIKE THERE'S AN INVASION? I UNDERSTAND THAT I GET IT, I TALK TO RESIDENTS, I'VE TALKED TO RESIDENTS THAT ARE NOT LEGAL, AND I FEEL FOR THEM. AND WHAT CAN WE DO TO PROTECT THEM? BUT THESE ARE NOT SYNONYMOUS. IT DOESN'T HAVE TO BE ONE OR THE OTHER. THEY CAN COEXIST TOGETHER AND WE CAN FIND A HAPPY MEDIUM. MAYBE IT DOESN'T HAVE TO BE FLOC, MAYBE IT COULD BE SOMETHING ELSE. BUT I THINK IN ORDER TO TO KEEP OUR CITY SAFE, SOME OF THESE THINGS HAVE TO BE DONE. AND I'M WILLING TO DO THAT TO TO PROTECT NOT JUST MYSELF, SELFISHLY OR ANYBODY, YOU KNOW, TO PROTECT OUR CITY. 
          IF 500,000 MILLION LICENSES GET READ AND THERE'S NO HARM IN THAT. I'M OKAY WITH THAT. I THINK THE CONCERN COMES WHEN IT'S LIKE, WHAT ARE THEY DOING WITH THIS FOOTAGE? OR, YOU KNOW, IS ICE COMING THROUGH THE BACK DOOR AND GETTING THAT INFORMATION? NOT TO MY KNOWLEDGE. ICE DOESN'T EVEN TALK TO US. WE WEREN'T CONTACTED WHEN THEY CAME INTO OUR CITY. WE DON'T KNOW WHO THEY TOOK. WE DON'T THEY DON'T. IT'S NOT LIKE WE'RE INTERACTING. 
          SO I FIND IT HARD TO UNDERSTAND WHY THAT'S THE CONCERN. BECAUSE ICE IS NOT NICE AND WELL, I SHOULDN'T SAY NICE. ICE IS NOT INCLUDING US IN WHAT THEY'RE DOING. WHAT THEY'RE DOING IS GOING TO BE MAYBE THEY'RE LOGGING ON TO OUR RING CAMERAS AND WE DON'T KNOW IT. SHOULD WE GET RID OF RING? I DON'T KNOW AT THIS POINT. I'M OKAY WITH IT. I DON'T THINK YOU'RE GOING TO GET A CONSENSUS. AND I DON'T THINK THAT SHOULD BE THE GOAL. I THINK AT THE END OF THE DAY, READ THE ROOM. KNOW WHO YOU SUPPORT. I DON'T WANT TO. I DON'T WANT TO SAY NO, NO FLOCK OR, YOU KNOW, I WOULD LIKE THE MSA. IF IT IS TRUE THAT IT SAYS THAT THEY SELL THE INFORMATION, I WOULD LIKE THAT REMOVED. I WOULD LIKE, YOU KNOW, STUFF SET UP SO WE CAN PROTECT PEOPLE'S INFORMATION. AT THE END OF THE DAY, IF IT'S ALL FOR THE BETTERMENT OF THE CITY, THEN THEN I'M OKAY SUPPORTING THAT. MAYOR. JUST AS A SUGGESTION, WE'RE HAPPY TO LOOK AT THE CONTRACT QUESTIONS THAT CAME UP, AND THEN WE'LL BRING IT BACK FOR A VOTE ON APRIL 21ST. I BELIEVE IT'S THE SECOND MEETING IN APRIL THAT WE'RE LOOKING AT. SO WE'LL BRING THAT BACK. HAPPY TO LOOK AT THE OTHER ITEMS, GIVE YOU AS MUCH INFORMATION WE CAN AS WE CAN AT THAT TIME, AND THEN ASK FOR YOU GUYS TO CONSIDER THAT ITEM. YEAH. I'M ALSO GOING TO ASK EVERYBODY, WHATEVER YOUR CONCERNS ARE, ONE WAY OR ANOTHER, ALL THE COUNCIL MEMBERS TO GET WITH YOU AND TO HAVE A CONVERSATION. IF YOU CAN SHARE WHATEVER IT IS THAT SOMEBODY ASKS WITH ALL OF COUNCIL. SO WE'RE ALL APPRIZED, YOU KNOW, AT THE END OF THE DAY, WE DON'T KNOW WHAT WE DON'T KNOW. AND A LOT OF I KNOW COUNCIL MEMBER ZAPATA HAS DONE A LOT OF RESEARCH. SO IF SHE ASKS YOU QUESTIONS AND YOU THINK THEY'RE RELEVANT AND THAT IT WOULD HELP US MAKE A MORE INFORMED DECISION TO PLEASE PASS THAT ON TO US AS WELL? ABSOLUTELY. YES, MA'AM. OKAY. 
          [8) Discussion and possible direction to staff to coordinate and schedule a meeting of the City’s Ethics Review Commission for the first meeting in April to review and discuss the current ethics ordinance and committee structure, evaluate the existing code, identify areas that may benefit from clarification or improvement, and provide any recommendations to the City Council for consideration.]
ALL RIGHT, MOVING ON. CITY COUNCIL ITEMS AGENDA ITEM EIGHT. DISCUSSION. OKAY. YEAH. BECAUSE WE'RE GOING TO SKIP SEVEN. RIGHT. OKAY. DISCUSSION AND POSSIBLE DIRECTION TO STAFF TO COORDINATE AND SCHEDULE A MEETING OF THE CITY'S ETHICS REVIEW COMMISSION FOR THE FIRST MEETING IN APRIL TO REVIEW AND DISCUSS THE CURRENT ETHICS ORDINANCE AND COMMITTEE STRUCTURE, EVALUATE THE EXISTING CODE, IDENTIFY AREAS THAT MAY BENEFIT FROM CLARIFICATION OR IMPROVEMENT, AND PROVIDE ANY RECOMMENDATIONS TO THE CITY COUNCIL FOR CONSIDERATION. THIS ITEM IS SPONSORED BY MYSELF AND MELISSA MEDINA. SO I'M GOING TO DRINK SOME WATER, AND THEN WE'LL KIND OF GO THROUGH WHAT IT IS THAT WE'RE LOOKING TO DO. ALL RIGHT. 
          COUNCIL MEMBER MEDINA AND I ARE BRINGING THIS ITEM FORWARD AND SEEKING COUNCIL DIRECTION TO 
          [05:10:03]
COORDINATE AND SCHEDULE AN APRIL MEETING OF OUR ETHICS COMMISSION. THIS ITEM IS ABOUT MAKING SURE OUR ETHICS ORDINANCE IS DOING WHAT IT IS INTENDED TO DO, AND THAT'S WORKING FOR EVERYONE INVOLVED. RIGHT NOW, THE COMMISSION PRIMARILY MEETS WHEN A COMPLAINT IS FILED, WHICH PUTS IT IN A REACTIVE POSITION. THIS DOESN'T ALWAYS ALLOW THE COMMISSION THE OPPORTUNITY TO STEP BACK, LOOK AT THE FULL PICTURE, AND ENSURE THE ORDINANCE IS CLEAR, CONSISTENT AND FAIR BEFORE ISSUES ARISE. IT'S IMPORTANT FOR THE COMMISSION TO MEET OUTSIDE OF A COMPLAINT SETTING. DOING SO ALLOWS THE COMMISSION THE OPPORTUNITY TO STEP BACK, REVIEW THE ORDINANCE, DISCUSS HOW IT'S APPLIED IN REAL SITUATIONS, AND IDENTIFY WHERE CLARIFICATION OR ADJUSTMENTS MAY BE NEEDED SO THE PROCESS REMAINS FAIR AND EASY TO UNDERSTAND. MEETING OUTSIDE OF A COMPLAINT HELP KEEPS THE FOCUS ON THE PROCESS ITSELF, ALLOWING FOR MORE THOUGHTFUL AND OPEN, OPEN DISCUSSION. I ALSO BELIEVE THERE'S A STRUCTURAL COMPONENT TO BE CONSIDERED. THE COMMISSION SHOULD MEET AT THE BEGINNING OF EACH YEAR TO SELECT A CHAIR CO-CHAIR AND TO ESTABLISH CLEAR EXPECTATIONS CONSISTENT WITH THE COMMISSION'S FUNCTIONS. OKAY. CONSISTENCY WILL HELP THE COMMISSION FUNCTION MORE EFFECTIVELY AND ENSURE EVERYONE IS ON THE SAME PAGE BEFORE DEALING WITH DIFFICULT SITUATIONS. THIS ITEM IS NOT ABOUT MAKING CHANGES TONIGHT. 
          INSTEAD, IT'S ABOUT GIVING THE COMMISSION THE OPPORTUNITY TO CONDUCT A THOUGHTFUL REVIEW AND BRING FORWARD ANY RECOMMENDATIONS FOR COUNCIL'S CONSIDERATIONS. WITH THAT, I'LL TURN IT OVER TO COUNCIL MEMBER MEDINA, WHO SPENT TIME LOOKING CLOSELY AT HOW THIS PROCESS HAS WORKED IN PRACTICE AND WILL SHARE ADDITIONAL INSIGHT. THANK YOU MAYOR. I DO AGREE THAT THE COMMISSION SHOULD HAVE SOME SORT OF REGULAR MEETING STRUCTURE, SO IT'S NOT TO BE REACTIVE, BUT INSTEAD BE PROACTIVE AND TO ENSURE THAT EVERYONE CAN WORK TOGETHER AND CLEARLY UNDERSTANDS THE GUIDELINES AND THE PROCESSES. AND JUST TO BUILD ON THAT, I THINK IT'S IMPORTANT THAT AS WE'RE GIVING THIS DIRECTION, WE ACKNOWLEDGE SOME OF THE AREAS WHERE THERE'S BEEN CONFUSION OR CONCERN, NOT AS A CRITICISM, BUT AS AN OPPORTUNITY TO IMPROVE THE PROCESS. FOR EXAMPLE, WE'VE SEEN SOME UNCERTAINTY AROUND WHAT LEGAL SUFFICIENCY REALLY MEANS IN PRACTICE. DIFFERENT INTERPRETATIONS CAN LEAD TO DIFFERENT OUTCOMES. SO PROVIDING MORE CLARITY THERE COULD HELP ENSURE CONSISTENCY. 
          MOVING FORWARD, I ALSO THINK THE LACK OF DEFINED TIMELINES IS SOMETHING WORTH LOOKING AT. 
          WITHOUT CLEAR EXPECTATIONS, THE PROCESS CAN FEEL OPEN ENDED FOR EVERYONE INVOLVED, BOTH FOR THE PERSON BRINGING A COMPLAINT AND THE PERSON RESPONDING TO IT. ANOTHER AREA IS THE STRUCTURE AND INDEPENDENCE OF THE COMMISSION. THAT INCLUDES NOT ONLY RECUSAL STANDARDS, BUT ALSO HOW COMMISSION MEMBERS ARE SELECTED. EVEN WHEN EVERYONE IS ACTING IN GOOD FAITH, WE WANT TO MAKE SURE THAT THE PROCESS AVOIDS NOT JUST ACTUAL CONFLICTS, BUT EVEN THE APPEARANCE OF BIAS SO THAT THE PUBLIC HAS CONFIDENCE IN THE OUTCOMES. ALONG THE SAME LINES, I THINK IT WOULD BE HELPFUL TO CLARIFY HOW INVESTIGATIONS ARE HANDLED, SPECIFICALLY WHO CONDUCTS THEM AND HOW INDEPENDENCE IS MAINTAINED. SO THERE'S CONSISTENCY IN HOW CASES ARE REVIEWED. I'VE ALSO HAD CONCERNS, OR AT LEAST SOME CONFUSION AROUND WHAT IS CONFIDENTIAL AND WHEN INFORMATION BECOMES PUBLIC. FINDING THE RIGHT BALANCE THERE IS IMPORTANT SO THAT WE'RE PROTECTING THE INTEGRITY OF THE PROCESS WHILE STILL MAINTAINING TRANSPARENCY. AND FINALLY, I THINK IT'S WORTH CONSIDERING WHETHER ADDITIONAL GUIDANCE OR AROUND OUTCOMES OR PENALTIES WOULD HELP TO ENSURE THAT SIMILAR SITUATIONS ARE TREATED CONSISTENTLY. OVERALL, I THINK THESE ARE ALL AREAS WHERE A LITTLE MORE CLARITY IN THE ORDINANCE AND THE PROCESS COULD GO A LONG WAY IN STRENGTHENING PUBLIC TRUST AND MAKING SURE THE SYSTEM WORKS THE WAY IT'S INTENDED TO. BUT THE KEY TO GETTING THERE IS MAKING SURE THAT THE COMMISSION ITSELF HAS THE OPPORTUNITY TO MEET, TO WORK THROUGH AND REFINE THESE GUIDELINES AMONGST THEMSELVES SO THAT WHEN AN ETHICS COMPLAINT DOES ARISE, THE PROCESS FLOWS SMOOTHLY WITH TRANSPARENCY AND IN A WAY THAT MAINTAINS THE LEVEL OF THE COMMUNITY TRUST THAT WE ALL EXPECT AND THAT WE ALL WANT TO UPHOLD HERE IN KYLE. THAT'S JUST MY $0.02. DO WE HAVE ANY QUESTIONS? COUNCILMEMBER HARRIS. I DON'T REALLY HAVE ANY SERIOUS OBJECTIONS TO THIS, BUT I WOULD ALSO LIKE TO INCLUDE AN ASSURANCE THAT THE ETHICS COMMISSION MEMBERS ARE APPROPRIATELY TRAINED. I BELIEVE TML HAS TRAINING ON ETHICS AND ETHICS COMMISSIONS. IF SO, I WOULD DEFINITELY LIKE THAT TO BE A REQUIREMENT FOR SERVICE ON THIS COMMISSION. IT'S A GOOD POINT. THAT IS EXCELLENT POINT. I WILL SAY THE FIRST TIME I WAS I SERVED, I APPOINTED MY ETHICS COMMITTEE MEMBER AND THEY HAD NO IDEA WHAT THEY WERE SUPPOSED TO DO. RIGHT. SO GIVING THEM SOME GUIDANCE. YEAH, THEY DON'T KNOW. 
          AND SO THAT CAN'T BE A GOOD FEELING FOR THEM WHILE THEY, YOU KNOW, THEY'RE TRYING TO MAKE THESE DECISIONS. SO YEAH, IF THERE IS A DO THEY CURRENTLY DO ANY TML? I DON'T KNOW THAT THEY DO. I HAVE, I'VE HAD A CONVERSATION WITH OUR ETHICS ATTORNEY, CHRISTINA, TO LET HER KNOW THAT THIS ITEM WAS ON THE AGENDA AND IT MIGHT BE MOVING FORWARD. AND ONE OF THE 
          [05:15:02]
SUGGESTIONS THAT WE'VE MADE IS THAT ONE OF THE ITEMS ON THE FIRST MEETING SHOULD BE A TRAINING ON WHAT ETHICS CODE CURRENTLY SAYS AND WHAT THE CURRENT PROCESS IS. SO I'M GOING TO GET WITH HER AND SEE IF WE CAN GET THAT SET UP. AS SOON AS WE'RE ABLE TO SET A DATE FOR THE MEETING. OKAY, THAT'D BE GREAT. OKAY. ANY OTHER QUESTIONS? COMMENTS? COUNCILMEMBER. I THINK IT'LL BE TOUGH FOR US TO FIND VOLUNTEERS THAT DON'T COME WITH AN INHERENT BIAS. AND I THINK I WOULD LOVE TO NOT HAVE TO NOMINATE SOMEBODY FOR THIS POSITION. I HAVE A SERIOUSLY STRAINED RELATIONSHIP WITH MY WITH MY APPOINTEE BECAUSE OF THE NUMBER OF TIMES THAT THAT, YOU KNOW, SHE'S HAVING TO GIVE UP HER EVENINGS. I DO HAVE A NOTE ON THAT PROCESS. IT IS MOSTLY SET BY CHARTER. AND SO THERE ARE GOING TO BE LIMITATIONS. SO WE CAN CHANGE ON THAT PROCESS. BUT IF I REMEMBER THAT IS CLEAR AT THE BEGINNING. THE CHARTER DOES SAY THAT WE NOMINATE THEM, BUT IT DOESN'T HAVE TO BE OUR FRIEND. 
          LIKE MAYBE WE KNOW, BUT IT SAYS EACH COUNCIL MEMBER NOMINATES ONE. AND SO THERE'S GOING TO BE SOME DIFFICULTY GETTING AROUND EACH COUNCIL MEMBER NOMINATING THEIR OWN PERSON, RIGHT. THERE MAY BE SOME SOME CONSTRAINTS WE CAN PUT ON IT. WE COULD SEE WHAT WE CAN DO. BUT I JUST WANT TO LIKE CLEAR EXPECTATIONS. IT'S NOT GOING TO CHANGE TO THE STANDARD PROCESS THAT WE HAVE FOR ALL THE OTHER BOARDS. AND I WAS THINKING JUST LIKE AN APPLICATION PROCESS TOO, I WOULDN'T MIND A LIST OF VOLUNTEERS FOR US TO REVIEW AND CHOOSE FROM. THAT'S BECAUSE THEN WE WOULD NOMINATE THEM THAT WAY. INSTEAD OF JUST HAVING TO GO OUT AND LOOK FOR SOMEBODY, KIND OF LIKE HOW WE RECEIVE A LIST OF CONTRACTORS THAT WE CYCLE THROUGH, WE COULD REALLY RECEIVE A LIST OF VOLUNTEERS THAT MEET THE CRITERIA FOR BEING ABLE TO BE ON THE ETHICS COMMISSION. AND THEN I GO THROUGH THAT LIST AND I SAY, OH, THIS, THIS PERSON LOOKS PRETTY COOL. LET ME NOMINATE THIS PERSON TO BE MY PERSON. SO I'M PICKING THEM FROM A POOL OF QUALIFIED APPLICANTS. THERE MAY BE A WAY TO GET SOME OF THAT IN. WE'RE GOING TO NEED TO LOOK AT IT AND WE'LL GET BACK TO YOU. I JUST I JUST WANT TO HAVE, YOU KNOW, REALISTIC EXPECTATION THAT IT'S NOT GOING TO BE THE SAME AS THE REST OF THE BOARDS. RIGHT. OKAY. 
          BUT I WOULD ALSO SAY THAT LIKE, PRETTY MUCH MY EXPERIENCE HAS BEEN THAT THE BEST VOLUNTEERS I'VE EVER COME ACROSS WERE VOLUNTEERS. YEAH. ALL RIGHT. ANY OTHER ANYTHING ELSE TO SAY? I DO LIKE THE IDEA OF HAVING A TRAINING MEETING. I THINK THAT COULD GO A LONG WAY BECAUSE, YOU KNOW, I THINK I'VE MET ALL OF THEM AT LEAST, YOU KNOW, ONCE OVER OVER THE PERIOD OF TIME. AND THEY'VE ALL SAID, LIKE EARLY ON, I WASN'T SURE EXACTLY WHAT MY ROLE WAS LIKE. 
          WHAT, WHAT EXACTLY IS THIS? SO YEAH, SO IT WOULD BE A TREMENDOUS HELP WHEN THEY TALK ABOUT WHEN THEY GET TOGETHER, IF THEY COULD TALK ABOUT LIKE AN ANNUAL MEETING AT THE BEGINNING OF THE YEAR AND AS WELL LIKE BRING BACK IDEAS HOW THEY, THEY THINK WE COULD CHOOSE NOMINEES. I THINK THAT WOULD BE PHENOMENAL. SO WITH THAT, I'D LIKE TO MAKE A MOTION TO DIRECT STAFF TO HAVE A MEETING FOR THE ETHICS REVIEW COMMITTEE THE FIRST WEEK IN APRIL TO REVIEW AND DISCUSS THE CURRENT ETHICS ORDINANCE AND COMMITTEE STRUCTURE, EVALUATE THE EXISTING CODE, IDENTIFY AREAS THAT MAY BENEFIT FROM CLARIFICATION OR IMPROVEMENT, AND PROVIDE ANY RECOMMENDATIONS TO THE CITY COUNCIL FOR CONSIDERATION. IS IT POSSIBLE TO GET A LITTLE FLEXIBILITY ON THE DATE? BECAUSE WE HAVE NOT CONTACTED THE ETHICS COMMITTEE MEMBERS, WE DON'T KNOW IF THEY'RE AVAILABLE THE FIRST WEEK OF APRIL, SO WE'RE GOING TO NEED AND WE DON'T KNOW IF CHRISTINA IS AVAILABLE THE FIRST WEEK OF APRIL. SO WE'RE GOING TO NEED TO. CAN WE DO IT BY MAY 1ST? YEAH,
* This transcript was compiled from uncorrected Closed Captioning.