* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. UH, [00:00:01] THE TIME IS SIX OH ONE. [I) Call Meeting to Order and Roll Call] I'D LIKE TO CALL THIS, UH, TURNS TWO BOARD MEETING TO ORDER. CAN WE GET A, GET A ROLL CALL? MCKINNEY. HERE IN GOBY. HERE. FLORIS. KEL? HERE. TOBIAS. PRESENT. ZA MEDINA? HERE. ZAPATA. HERE. HARRIS. HERE. COHEN HERE. ALL RIGHT. ALL MEMBERS ARE PRESENT. UH, ONE'S JUST RIGHT OUTSIDE IN THE ROTUNDA. UH, WE DO HAVE A QUORUM. SO, UH, WE HAVE A MEETING. ANYBODY WANT TO [II) Approval of Minutes] APPROVE THE MINUTES? HAVE A MOTION? MAKE A MOTION CHAIRMAN TO APPROVE THE MINUTES FOR JURORS. UH, NUMBER TWO, MEETING ON APRIL THE SEVENTH. 2026. SECOND. ALL RIGHT, WE HAVE A MOTION BY, UM, MAYOR PORT SECOND BY THE MAYOR. ALL IN FAVOR? AYE. ANY OPPOSED? AYE. MOTION PASSES UNANIMOUSLY. UH, NEXT UP WE HAVE, UH, SUSAN [III) Citizen Comment Period with TIRZ No. 2 Board] COMMENTS, PERIOD WITH TS TWO BOARD. UH, TS TWO BOARD WELCOMES COMMENTS FROM CITIZENS. THOSE WISHING TO SPEAK ARE ENCOURAGED TO SIGN IN BEFORE THE MEETING BEGINS. SPEAKERS MAY BE PROVIDED WITH AN OPPORTUNITY TO SPEAK DURING THIS TIME PERIOD ON ANY AGENDA ITEM OR ANY OTHER MATTER CONCERNING TS TWO BOARD BUSINESS. THEY MUST OBSERVE THE THREE MINUTE TIME LIMIT, PLEASE. I DO HAVE TWO, UH, BELIEVE THESE WERE PROBABLY FOR THE SECOND PART, BUT I WOULD ENCOURAGE THEM BOTH TO, UH, TO SPEAK AT BOTH. WE'D LOVE TO HEAR FROM YOU GUYS. SO, UH, FIRST UP WE HAVE ROBERT HUNTER . WOULD, WOULD YOU RATHER DELAY UNTIL THE, THE, THE GENERAL MEETING? SEVEN O'CLOCK MEETING. OKAY. WOULD RUSSELL YOU TWO? YES, PLEASE. OKAY. ALL RIGHT. UH, DO WE HAVE ANYBODY ELSE WHO WOULD LIKE TO SPEAK FOR THE T TWO BOARD? I SEEING NONE, UH, AS SOON AS THE COMMENTS IS CLOSED. NEXT UP, STAFF [2) Receive a report, hold a discussion, and provide staff feedback regarding Cromwell Extension project status and funding source updates.] REPORTS AND PRESENTATIONS. RECEIVE A REPORT, HOLD A DISCUSSION, AND PROVIDE STAFF FEEDBACK REGARDING CROMWELL EXTENSION, PROJECT STATUS AND FUNDING SOURCE UPDATES. ITEM PRESENTER, LUZ. UH, OKAY. GOOD EVENING. UM, WE HAVE THREE ITEMS TODAY, AND THIS ONE IS AN UPDATE FOR A PROJECT THAT, UM, WE TEED UP DURING. UM, IT'S NOT UP THERE. DO YOU SEE THE ITEM? IT? CAN WE GET THE ITEM PULLED UP ON THE LARGE SCREEN THAT'S FACING? IS IT NOT? IT'S NOT ON THE SCREEN RIGHT HERE. OH, SORRY. ONE SEC. OH, WE PRESENTED THIS ITEM ON JUNE 13TH AS PART OF THE CIP, UM, BUDGET DISCUSSION. AND THIS IS AN UPDATE TO THE ITEM AND ALSO A QUICK DISCUSSION AND UPDATE ON THE FUNDING MECHANISM. SOME, SORRY, WE STILL WORKING ON. IT'S ALL GONE. THERE WE GO. THERE WE GO. GOT IT. IT'S THE CROMWELL ROAD EXTENSION. UM, LITTLE BIT BACKGROUND. THE CROMWELL ROAD EXTENSION PROJECT WILL EXTEND THE CROMWELL DRIVE AT RICKSON ROAD, WHICH IS ON, UH, NORTH END OF IT, UH, TO THE CITY OF KYLE PROPERTY LINE, THAT PINK AREA. THIS WILL ALLOW THE FUTURE CONNECTION OF CROMWELL DRIVE ALL THE WAY DOWN TO WHERE CROMWELL ENDS TODAY AT AVENUE A, AND ALSO ALLOW A POSSIBLE ACCESS ONTO 1626 IN THE FUTURE. AND THIS WILL PROVIDE ACCESS TO THE PROPOSED, UM, KYLE RECREATIONAL FIELD, SEPTEMBER, SEPTEMBER, 2025. UM, TEST ORDER 16, WHO WAS AUTHORIZED TO WGI FOR THE DEVELOPMENT OF, UH, 30% PSNE AND AS WELL AS TAKING THE FINAL DESIGN ALL THE WAY TO THE END. THIS IS THE PROPOSED CROSS SECTION OF THE ROAD. UH, IT'S PROPOSED AS A THREE LANE WITH THE CENTER TURN LANE. ONE SIDE IS A FIVE FOOT SIDEWALK. THE OTHER SIDE IS A 10 FOOT SHARED USE PATH. THIS WILL BE, UH, ONCE, UH, THE FUTURE CONNECTION MAKES. IT'S TO EXTEND THE CULTURAL TRAIL FROM AVENUE A. RIGHT NOW THE PROJECT'S FINISHED ALMOST 90% ON THE PER [00:05:01] UH, REPORT PENDING. THE FINAL LAYOUT, UH, TWO THINGS IS HOLDING IT UP. UH, FIRST ONE IS A CONSTRUCTION FUNDING IDENTIFICATION. SECOND ONE IS A FINAL LAYOUT OF THE RECREATIONAL FIELD PROJECT. UH, CITY STAFF REVIEWED A COUPLE DIFFERENT, UH, CONSTRUCTION FUNDING OPTIONS AND IDENTIFIED THAT T TWO. UM, AS WE'RE REMOVING THE CROMWELL ROUNDABOUT, UH, WE WILL HAVE ENOUGH BUDGET TO FINISH THE CONSTRUCTION OF THIS PROJECT. I DO WANNA POINT OUT THE DESIGN IS CURRENTLY FUNDED UNDER TS TWO AND THE ESTIMATED CONSTRUCTION COST WAS PRESENTED AT COUNCIL ON JUNE 13TH. AND JUST TO RECAP, UH, THE OBLIGATED COST, IT'S, THE DESIGN CONTRACT IS $668,094. THE ESTIMATED CONSTRUCTION IS JUST A LITTLE UNDER 5 MILLION. THIS IS THE, UH, FINANCIAL FORECAST, UH, FROM UH, 2024. AND OUR, UH, PROPOSED BUDGETS STAYED THE SAME. UH, WE HAD BUDGETED 34.4 MILLION UNDER T TWO. UH, AT ONE POINT THIS WAS OVER BUDGET AND WE'RE ABLE TO BRING THE BUDGET BACK AS OF JULY THIS YEAR. UH, WE FINISHED THE RETAIL ROADS, WHICH IS COMPLETED. WE ALSO FINISHED THE LAVERDE PARKING LOT. PARKING GARAGE IS NO LONGER PROPOSED. THE TUNNEL IMPROVEMENT AND BENNER IS NO LONGER PROPOSED. AND THE ROUNDABOUT AT CROMWELL AND KOHLER IS NO LONGER PROPOSED. WE ARE ABLE TO SCRUB THE NUMBER ON ITEM NUMBER EIGHT. THE OTHER IMPROVEMENT ON KOHLER'S, THIS IS WITH THE KOHLERS ROUNDABOUT PROJECT AT SANTA AND BENNER. THIS IS ALL THE IN BETWEEN AREA. WE'RE PROPOSING TO MILL AND OVERLAY THE STREET, ADDING ALL THE SIDEWALK GAPS AND PROVIDING ILLUMINATION FOR THE ENTIRE CORRIDOR. AND WE WERE ABLE TO SHORE UP THAT NUMBER TO BRING BACK FROM SEVEN 11.7 MILLION TO 8.6 AND THEN ADDING THE NEW CHROME WALK EXTENSION, WE'RE ABLE TO STAY UNDER THE BUDGETED NUMBER AND WE'RE AT 33 MILLION WITH A LITTLE BIT CHANGE. UM, THIS IS JUST A RECAP OF PREVIOUS COUNCIL ACTION. SEPTEMBER LAST YEAR, THIS TASK ORDER, UM, OF $668,000 WAS APPROVED, UM, AND IS CURRENTLY FUNDED UNDER TURS TWO. AND THIS ITEM IS TO INFORM YOU THAT TURS TWO WILL BE ABLE TO, UM, COVER THE CONSTRUCTION COST OF THIS PROJECT. SO QUESTIONS, RIGHT? DO YOU NEED ANY, UH, DIRECTION FROM US OR IS THIS JUST AN UPDATE? UH, THIS IS AN UPDATE. AN UPDATE. UPDATE, OKAY. I DO HAVE A QUESTION. ANY QUESTIONS? YES, . UM, CAN YOU TELL ME HOW MUCH IS IN THE TOURIST FUND? UM, I MIGHT DIRECT THAT QUESTION TO THE INTERIM CITY MANAGER. UM, I THINK WE'RE ISSUING COS SO ALL OF THE CIP PROJECTS ARE FUNDED WITH TS, UH, SUPPORTED COS, BUT I DON'T HAVE THE FUND BALANCE WITH ME AS OF TODAY'S. HOW DOES THAT AFFECT THE CITY OVERALL? IT DOES NOT. IT DOESN'T. IT'S PAID FOR WITH TS INCREMENTAL TAX REVENUES THAT'S HELD WITHIN THE TURS AND ANY DEBT ISSUED FOR THET S IS PAID THROUGH THET R REVENUES. SO MY QUESTION WOULD BE WHY ARE WE IN SUCH A RUSH TO FIX THIS AREA UP? BECAUSE ANYBODY THAT HISTORICALLY FOLLOWS HOW A TOURS WORKS IS OVER TIME, UM, THE FUNDS ARE ALLOCATED AND UH, THE AREA IS BUILT UP. AND I, IF I UNDERSTAND RIGHT, WE JUST SPENT 8 MILLION, $8.4 MILLION ON RETAIL ROADS. I'VE PERSONALLY TALKED TO TERRY MITCHELL WHO IS THE DEVELOPER FOR THIS AREA, AND SAID HE DID NOT ASK THE CITY TO BUILD THOSE ROADS. UM, AND SO WE BONDED OUT JUST ON OUR OWN WILL $8.4 MILLION IN BONDS. UM, THE PARKING LOT WAS AT 1.5 ALSO IN BONDS? YES. OKAY. SO I'M JUST REALLY CONFUSED BECAUSE AT THE END OF THE DAY, THIS IS NOT HOW OERS IS SUPPOSED TO WORK. UM, IF WE'RE LOOKING AT $33 MILLION IN ONE AREA, WHICH OBVIOUSLY DOES NOT HAVE THAT MONEY IN, ITS IN ITS OWN FUND, WHICH I THINK HISTORICALLY IS WHAT IT'S SUPPOSED TO DO, IS BORROW MONEY FROM ITS ITS OWN INCREMENTS. I'M JUST CONFUSED WHAT THE RUSH IS TO FIX ALL THIS UP. SO THAT WAS THE DIRECTION WE WERE FOLLOWING FROM THE PREVIOUS COUNCIL AND THE PREVIOUS TS BOARD. UH, THAT HASN'T CHANGED UNLESS THIS BOARD WANTS [00:10:01] TO GIVE US NEW DIRECTION. DO WE KNOW HOW MUCH MONEY WE'VE SPENT IN TARS THREE? WHICH IS I TARS THREE IS THE DOWNTOWN? NO, WAS TUR SIX. THAT'S TUR SIX. OKAY. DO WE KNOW HOW MUCH WE'VE SPENT IN TUR? SIX. UH, NOT ANYTHING TO THE THREE. WHAT'S TOUR? FIVE CAR CARAWAY. HAVE WE SPENT ANY MONEY IN THAT TUR? YES, WE HAVE. DO WE? I WOULD JUST LIKE IT TO GET A BREAKDOWN OF THE TERMS AND HOW MUCH WE'VE SPENT IN EACH. SURE. UM, I KNOW THIS AREA ALREADY HAS $20 MILLION, WHICH HAS BEEN PAID BACK TO AN EXTENT FROM GENERAL FUND MONEY. AND IT MAKES, AND I'M ASSUMING THIS 33 MILLION DOESN'T INCLUDE THAT AND DOES NOT. SO IF WE'RE LOOKING AT, WE'LL SAY WE PAY DOWN 5 MILLION, SO 15 MILLION, WE'RE LOOKING AT 33 40, ALMOST $50 MILLION IN ROUND NUMBERS. YES. I HAVE NO MORE QUESTIONS. THANK YOU. ANYBODY ELSE? SO WS YES. SO WHEN IT COMES TO THE ROUNDABOUTS AT CROMWELL, IT, WELL, CROMWELL, BENNER AND SANDERS LOOKS LIKE IT DROPPED SIGNIFICANTLY. WELL ACTUALLY, WE, WE LOOKED AT IT. WERE, WERE, UH, NOT GOING FORWARD WITH CROMWELL AND KOHLERS. UM, WAS IT JUST FOR THE COST OF THE, UM, THE CONSTRUCTION ITSELF? BECAUSE YOU KNOW, WE ALWAYS HEAR THE LONGER WE WAIT, THE MORE EXPENSIVE IT'S GONNA BE. AND YOU KNOW, WE'VE BEEN TALKING ABOUT THE SAME AREA FOR TWO YEARS NOW AND IT LOOKS LIKE IT HAS DROPPED. WHAT WAS, WHAT WAS SOME OF THE FACTORS OF, OF THE DECREASE BESIDES MAYBE IS IT BECAUSE OF THE ROUNDABOUT THAT'S NO LONGER AT CHROME IN KOHLERS? SO ITEM LINE FOUR, UH, THREE AND FOUR, THEY DO INCLUDE UTILITY AND RIGHT OF WAY. AND THE REASON THE COST DROP IS BECAUSE AS WE MOVE FURTHER ALONG THE DESIGN, WE'RE ABLE TO NAIL DOWN THE QUANTITIES AND MATERIAL THAT WE NEED FOR EACH ROUNDABOUT. AND AS WE GET CLOSER TO FIT, LIKE AS WE MOVE CLOSER TO A HUNDRED PERCENT DESIGN MM-HMM . WE KNOW MORE ABOUT WHAT NEEDS TO GO INTO CONSTRUCTION THERE AND WE'RE ABLE TO PUT A MORE DETAILED PLAN AND NUMBER TO THAT, UM, BUDGET. SO PREVIOUSLY, UH, IT'S, IT'S A LOT HIGHER BECAUSE WE DO NOT HAVE THE ALIGNMENT A HUNDRED PERCENT SURE. WE DO NOT HAVE THE QUANTITIES THAT FIGURED OUT. AND ALSO THERE ARE SOME, UM, METHODS OR WAYS OF, UH, OR I SHOULDN'T SAY THAT THERE ARE SOME PROPOSALS THAT CITY STAFF BROUGHT UP THAT HELP SAVE SOME MONEY MM-HMM . UM, INCLUDING LOOKING AT, UH, WHERE WE EXTEND THE, UH, THE CONCRETE PORTION OF THE ROAD, THE RECONSTRUCTION PORTION OF THE ROAD, HOW WE ALIGN IT TO REDUCE THE AMOUNT OF RECONSTRUCTION WE HAVE TO DO. UM, SO INSTEAD OF A FULL RECONSTRUCTION, WE CAN JUST PROPOSE A MILLION OVERLAY ON THOSE OVER OVERLAP AREAS AND THAT ALSO HELPS SAVE MONEY. OKAY. HAS THERE BEEN ANY CONCERN WITH, AGAIN, I, I GUESS IF WE'VE EVER DONE A TRAFFIC STUDY TO A CURRENT ONE AS OF NOW, HAVE WE CONSIDERED THE, THE FACT OF THE AMOUNT OF TRAFFIC THAT'S COMING UP AND DOWN AND ESPECIALLY WITH, WE HAVE THAT WAREHOUSE DISTRICT IN THERE WITH THE LARGE TRUCKS THAT COME THROUGH, COULD SOME OF THOSE, UH, TRUCKS BE AFFECTED BY THOSE ROUNDABOUTS? HAVE WE LOOKED AT IT AND AS FAR AS THE DESIGN, THE, OF HOW WIDE THEY NEED TO BE AND SO FORTH? YEAH, THE RADIO OF THE ROUNDABOUTS ARE ALL DESIGNED TO HANDLE, UM, THE 18 WHEELERS THAT MAKING THAT TERM MOVEMENT. OKAY. THAT'S ALL I HAVE. ANYBODY ELSE? OKAY. ALRIGHT. IF NOBODY ELSE WANTS TO SPEAK, CAN I SPEAK TWICE? I JUST HAVE A QUESTION ABOUT THE TUNNEL AT BRENNER. GO AHEAD. OKAY. WHAT, WHAT TUNNEL WERE THEY GONNA DO AT BRENNER THAT WAS, UH, PROPOSED, UM, UNDERGROUND TUNNEL THAT CROSSED. WAS THAT THE BORING TUNNEL? IT'S PEDESTRIAN TUNNEL. IT'S A DIFFERENT ONE. RIGHT? REMEMBER THE TUNNEL THAT WE SHOWED YOU THAT WAS ON KOHLERS? YES. AND, AND SO, UM, THE PLAN WAS TO, UM, MAKE IT PEDESTRIAN FRIENDLY AND USE IT, UM, TO GET ACROSS KOHLERS UNDERGROUND, BUT THE SPACE WAS SO CONSTRAINED THAT REMEMBER THEY HAD TO DO A LOT OF SWITCHBACKS TO GET DOWN TO ACCESS THE TUNNEL AND THEN THEY HAD TO USE, THEN THEY USED IT AND THEN THEY WOULD CROSS AND THEN A BUNCH OF SWITCHBACKS TO GET UP. AND SO WE JUST KNEW THAT PEDESTRIANS WERE WOULDN'T, UM, PROBABLY USE THAT. SO WE BROUGHT THAT TO THE TOURS BOARD INTO COUNCIL AND SAID, IS THIS SOMETHING THAT YOU REALLY WANNA PAY THIS MUCH MONEY FOR? AND THE DIRECTION WAS, NO, WE DON'T WANNA CONTINUE. I THOUGHT WE SCRAPPED THAT A WHILE AGO. YEAH, THAT'S WHY I'M WONDERING WHY IT'S IN 2024 TIME MEETING. OKAY. ALL RIGHT. THANK YOU FOR THE CLARIFICATION. ALRIGHT. UM, YOU, [00:15:01] YOU'D MENTIONED THAT THERE HAVE BEEN SOME, SOME DESIGN CHANGES, THINGS LIKE THAT WE'RE ABLE TO UTILIZE TO SAVE MONEY. CAN WE GET UH, KIND IT WAS A COLLECTIVE BOARD, UH, AN UPDATE KINDA SUMMARIZING WHAT THOSE CHANGES WERE? I CAN WORK ON THAT. ALRIGHT, I APPRECIATE THAT. ALRIGHT, NO FURTHER QUESTIONS. WE'LL [3) Consider approval of a Resolution authorizing the expenditure of $467,702.30 for a total Task Order amount of $2,918,715.68 for Supplemental Work Authorization (SWA) No. 1 to Task Order No. 2 to American Structurepoint, Inc. (ASI) for additional right-of-way (ROW) acquisition services, utility adjustment coordination, and roadway services for the Kohlers Crossing Roundabouts project.] GO ON TO, UH, NEXT AGENDA ITEM. CONSIDERING POSSIBLE ACTION, CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE EXPENDITURE OF $467,702 30 CENTS FOR A TOTAL TASK ORDER AMOUNT OF $2,918,715 AND 68 CENTS FOR SUPPLEMENTAL WORK AUTHORIZING OR AUTHORIZATION NUMBER ONE TO TASK ORDER NUMBER TWO TO AMERICAN STRUCTURE POINT INCORPORATED. FOR ADDITIONAL RIGHT OF WAY ACQUISITION SERVICES, UTILITY ADJUST UTILITY ADJUSTMENT COORDINATION AND ROADWAY SERVICES FOR THE KOHLER'S CROSSING ROUNDABOUT PROJECT ITEM PRESENTER PLEASE. A HI AGAIN A LITTLE BIT PROJECT BACKGROUND. UM, JUNE 4TH, 2024 TUR BOARD APPROVED THE DEVELOPMENT OF PSNE FOR THE KOHLER'S ROUNDABOUT PROJECT. JANUARY 15TH, 2025. THE BOARD AUTHORIZED A RESOLUTION FOR RELOCATION OF OVERHEAD UTILITY LINES ALONG KOHLERS CROSSING FROM 27 70 TO FM 1626 AND LATER THAT YEAR, COUNCIL APPROVED THE CITY MANAGER TO INTERN AGREEMENT WITH PEC FOR THE RELOCATION OF THE OVERHEAD LINES FROM 27 70 TO FM 1626 TO CONTINUE ON THE SUMMARY, UM, IN ORDER TO LET A CLAIM PROJECT, WE CLEAR OUT UTILITIES AND, UH, ACQUIRE ALL THE RIGHT OF WAYS PRIOR TO THE COMMENCE OF CONSTRUCTION. UM, THE PC UTILITY RELOCATION IS UNDERWAY RIGHT NOW AND, UH, SORRY, JUMPED A LITTLE AHEAD OF MYSELF. SEPTEMBER, 2025 COUNCIL APPROVED AN AGREEMENT WITH TEXAS DRY UTILITIES LLC FOR DRY UTILITY CONSTRUCTION IN DECEMBER, 2025. THIRD BOARD AUTHORIZED A TASK QUARTER FOR THEM TO CONSTRUCT THE PEC UNDERGROUND INFRASTRUCTURE NECESSARY TO RELOCATE THE ELECTRIC LINES. UH, AND THEN WE HAVE A LITTLE BIT OF DESCRIPTION ON THE CROMWELL LOCATION THAT OUR CITY TRAFFIC ENGINEER RECOMMEND THAT WE WAIT AT FOR THAT INTERSECTION. UM, PENDING THE INTERSECTION EVALUATION AT FM 1626 AND KOHLERS CROSSING. AND THIS IS SOME PICTURES OF THE UPTODATE PEC RELOCATION WORK ON KOHLER'S, UH, CROSSING. AND THIS WORK WAS SCHEDULED TO BE COMPLETED BY OCTOBER, 2026. AND I JUST, IT'S NOT ON THE SLIDE, BUT I JUST WANNA ALSO GIVE A QUICK UPDATE THAT BECAUSE WE ARE NO LONGER DOING THE CROMWELL ROUNDABOUT AS OF THIS MORNING, WE SEND OUT A LETTER TO THE CONTRACTOR TO TERMINATE THE WORK PRIOR TO REACHING CROMWELL, UH, DRIVE, SORRY, CROMWELL DRIVE LOCATION. SO WE FINISHED SANDERS AND BENNER AND THIS WORK IS COMPLETED TO BE DONE, UM, THE FIRST WEEK OF AUGUST. UPCOMING CONSTRUCTION SCHEDULES, UH, TO MOVE ALONG WITH THE UTILITY RELOCATION. CENTER POINT RELOCATION IS TENTATIVE FROM AUGUST TO NOVEMBER. AND THEN THE, UM, SPECTRUM IS DONE. FRONTIER, MCI, THEY'RE ALL TELECOM COMPANIES, THEY'RE MOVING ON THEIR OWN, UH, DOLLARS. UM, THEY ARE ACTUALLY GOING TO A JOINT TRENCH TOGETHER. SO THEY ARE LETTING THIS PROJECT ON THEIR, ON THEIR OWN AND THEIR SCHEDULE IS ALL TOGETHER FROM DECEMBER THIS YEAR TO AUGUST, 2027. TENTATIVE LETTING OF THE ROAD WORK PORTION IS JANUARY, 2027 AND CONSTRUCTION IS TENTATIVE TO BEGIN MAY OF 2027. OF COURSE, ALL THOSE ARE PENDING OF THE UTILITY RELOCATION WORK THAT IS ONGOING TODAY. UM, A LITTLE BIT BACKGROUND ON THIS TASK ORDER NUMBER TWO, THIS MAY MOSTLY INCLUDE RIGHT OF WAY AND UTILITY SERVICES. AND THIS IS ONLY FOR THE SUB-CONSULTANT CONFIDENTLY AND SAM, WHICH IS THE SURVEYOR. UM, THERE ARE, SO IF YOU LOOK UNDER A, THAT'S THE WORK THAT ALREADY COM, UH, HAPPENED, UM, AS OF TODAY. SO THERE'S ADDITIONAL RIGHT OF FREE SERVICE NEEDED TO CLOSE ALL THE PARCELS. AND I DO WANNA MAKE A POINT THAT, UH, ALTHOUGH THREE OF THE RIGHT OF WAY PARCELS, UM, HAD AN APPROVED PCM, BUT NONE OF THE PARCELS ON THIS CORRIDOR WENT TO CONDEMNATION, WE WERE ABLE TO NEGOTIATE UP TO AN AGREEMENT AND THEREFORE THERE WAS ADDITIONAL EFFORT THAT WENT INTO THIS NEGOTIATION AND COMMUNICATION WITH THE PROPERTY OWNERS. AND UM, SAM IS, IS THE SURVEY WORK THAT WAS ALREADY, UM, HAPPENED AND TO SUPPORT THAT NEGOTIATION. SO OUT OF THIS CONTRACT, THE AMOUNT THAT WE'RE PAYING FOR THEIR, UH, WORK THAT ALREADY DONE IS, UH, 220 2060, [00:20:02] $60 AND 21 CENTS. EXCUSE ME. UM, UNDER B ROADWAY SERVICES, THIS IS THE ADDITIONAL WORK THAT IS NEEDED TO FINISH UP THE PEC RELOCATION AND THE UTILITY RELOCATIONS. UM, I DO WANNA MAKE A POINT THAT FOR KOHLERS CROSSING ROUNDABOUT PROJECT, THE UH, PORTION OF THE PEC RELOCATION FOR THEM TO MOVE OUT OF THE CONFLICT IS COVERED BY PEC AND THE PORTION CITY OF COOS PAYING IS CONSIDERED THE BEAUTIFICATION PORTION FOR PEC TO GO UNDERGROUND. SO CONFIDENTLY IS CURRENTLY WORKING TO SEPARATE THAT COST FOR US TO SEEK REIMBURSEMENT FROM PEC FOR THEIR PORTION. AND THIS IS ONGOING WORK TO SUPPORT, UM, ACTIVE CONSTRUCTION ON COLORS CROSSING AND, UM, THE CITY WILL REIMBURSE. SO THE CO FILL AND SAM ARE BOTH SUBCONSULTANT FOR MICROSTRUCTURE POINT AND THE CITY WILL REIMBURSE STRUCTURE POINT FOR THESE SERVICES UPON APPROVAL SO THE SUB CONSULTANTS CAN GET REIMBURSED. UM, THE ORIGINAL TASK ORDER WAS 2,000,451, UH, THOUSAND $13 AND 38 CENTS. UM, WE'RE ASKING AN ADDITIONAL OF $467,702 AND 30 CENTS, WHICH WILL RESULT IN A REVISED TOTAL OF TASK ORDER OF $2,918,000, 715 AND 68 CENTS. AND THIS IS JUST A QUICK SUMMARY OF THE PROJECT COST. UM, IF THIS, UH, WORK AUTHORIZATION AMENDMENT WAS APPROVED, UM, WE'VE SPENT CLOSE TO 5 MILLION SO FAR ON THIS PROJECT. UM, WE HAVE A REMAINING 20 MILLION IN THE, IN THE, UM, ORIGINAL PROJECT BUDGET. AND THEN THE OPTION WAS TO APPROVE A RESOLUTION AUTHORIZING EXPENDITURE OF THIS WORK AUTHORIZATION, UM, TOTALING $2,918,000, 715 AND 68 CENTS FOR THIS, UH, TASK ORDER NUMBER TWO TO STRUCTURE POINT FOR THESE ADDITIONAL RIGHT OF WAY ACQUISITION SERVICES, UTILITY ADJUSTMENT COORDINATION AND RAILWAY SERVICE FOR KOHLER'S CROSSING ROUNDABOUT PROJECTS. OPTION TWO IS TO NOT APPROVE THE RESOLUTION AND STAFF RECOMMENDS OPTION ONE. QUESTIONS. ANY QUESTIONS? I'VE GOT A QUICK ONE. UM, THE, THE 4 67 7 0 2, UH, IS, IS ANY OF THAT TIED UP WITH THE, UH, THE CROMWELL AND COLORS INTERSECTION? SO SINCE WE'RE YEAH, PUTTING PLANS ON THAT INTERSECTION KIND OF ON HOLD, I WISH I COULD PULL UP THE NEXT SO A LITTLE BIT. UM, I KNOW I'M JUMPING AHEAD. THAT WAS MY QUESTION TO BE ANSWERED IN THE NEXT ITEM. YEAH. OKAY. I'LL, I'LL HOLD OFF. OKAY. QUESTION, CAN YOU GO BACK TO THE PREVIOUS SLIDE PLEASE? UH, I'M SORRY. RIGHT THERE. YEP. OKAY. SO WHEN I'M LOOKING AT THE 25 MILLION, COULD YOU KIND OF, I, I KNOW I SEE LIKE TASK ORDER, CAN YOU TELL ME LIKE A BREAKDOWN OF LIKE WHAT ARE WE, ARE WE SPENDING 25 MILLION ON TO PUT THESE ROUNDABOUTS IN THERE? YEAH, NOT ANYMORE. SO IF YOU REMEMBER MY PREVIOUS SLIDES, I KNOW THIS, THIS IS AN OLDER NUMBER, UM, THAT WAS 11.7 MILLION FOR ALL THE IN BETWEEN IMPROVEMENTS ABOUT 4.6 FOR SANDERS, 4.7 FOR BENNER, AND I THINK IT'S 4.2 FOR CROMWELL. AND WE REVISED THAT NUMBER. SO NOW OUR NEW BUDGET IS ABOUT 17 SOMETHING MILLION. 'CAUSE 'CAUSE THE OVERALL BUDGET WAS 25 AND SO 17 THAT YES. OKAY. SO JUST TO BEAUTIFY IT AND BURY THE LINES WAS 2.9 MILLION. UH, THAT, UM, LET ME SEE. ARE YOU, SORRY, I'M TALKING ABOUT, BECAUSE THE AMOUNT THAT WE'RE APPROVING TODAY HAS TO DO WITH BURYING THE LINES. THAT'S, I THINK THAT FALLS INTO THAT 1.4 THAT'S ON THE SCREEN. YEAH, SO, SO LINE NUMBER TWO, LINE NUMBER THREE COMBINED. UM, THIS IS TO TAKE THE PER ALL THE WAY TO FINAL DESIGN. CLOSE UTILITIES FINISHED UTILITY COORDINATION. SO ALL TOGETHER IS 2.9. YES, THERE YOU GO. AND THEN THIS WENT DOWN AND THIS ALSO INCLUDE CONSTRUCTION SERVICES APPLIED THIS ONE UP AND IT WENT DOWN TO FOUR. OKAY. SO I SAY WE'RE PAYING FOR THE CONSTRUCTION FOR THE UNDERGROUND. OKAY. RELOCATION OF . ALL RIGHT. SO YOU GUYS ARE ASKING FOR ANOTHER $467,000 [00:25:01] THEN. HAS THAT WORK ALREADY BEEN COMPLETED? UH, HALF HALF HAS BEEN COMPLETED. SO YEAH. 222,000 OR SORRY, YEAH, 200. I'LL GO BACK ONE MORE. SO $222,060 AND 21 CENTS HAS BEEN COMPLETED. IS THERE, IS THERE A REASON WHY THEY COMPLETED THAT WITHOUT APPROVAL FROM THE COUNCIL? SO THIS IS NOT UNCOMMON FOR A LOT OF THE CONSTRUCTION PROJECT BECAUSE THEY'RE THE SUB CONSULTANT. ONCE THEY KNOW THEY'RE RUNNING OUTTA MONEY, THEY WILL SUBMIT ALL THEIR COSTS, UM, ADDITIONAL COSTS, THEY'LL NEED TO FINISH A PROJECT TO THE PRIME CONSULTANT AND THEY HAVE PAPERWORK FROM THE PRIME THAT NEED TO REVIEW ALL THE, UH, ALL THEIR LINE ITEMS, REVIEW THEIR LEVEL OF SERVICES. SO IT TAKES A BIT OF TIME FOR THE PRIME TO GET TO US. UM, AND ALSO THERE ARE STEPS ON OUR END, OUR PROJECT MANAGER WILL REVIEW THESE CHARGES. UM, SO FOR EXAMPLE, AND PARTIALLY IT WAS MY FAULT TOO BECAUSE UNFORTUNATELY I DID NOT CATCH AN ERROR IN THE APRILS FIRST MEETING AND THIS GOT PUSHED ANOTHER THREE MONTHS. SO MY APOLOGIZE FOR THAT. BUT, UM, SO WE KNOW, UM, THEY WERE RUNNING OUT OF MONEY NOVEMBER OF LAST YEAR AND WE HAVE TO MAKE SURE WE WORK THROUGH THOSE STEPS TO AGREE TO THE LEVEL OF SERVICES THEY'RE PROPOSING AND TO MAKE SURE THAT THEY'RE FOLLOWING WHAT THEIR SCOPE TO DO. UM, SO BY THE TIME THAT ALL GOT APPROVED IS AROUND MARCH, UM, OF 2026. AND HOW WE'VE BEEN HANDLING THAT IS ALSO ASK THE PRIME FIRM TO UTILIZE SOME OF THE, SO FOR EXAMPLE, PART OF THIS ORIGINAL SCOPE INCLUDE CONSTRUCTION SERVICES. WE'RE ASKING THEM TO USE SOME OF THE FUNDS THEY STILL HAVE REMAINING IN THAT TEST ORDER TASK ORDER TO PAY THE SUB SO THEY CAN CONTINUE WORK, UM, KNOWING THAT THEY WILL BE REIMBURSED AND THAT BUDGET WILL BE, UM, BROUGHT BACK UP. OKAY. SEEMS LIKE A BIG RISK TO ME, BUT FOR THE CONTRACTORS. BUT, UM, OKAY. THANK YOU. MM-HMM . ANY OTHER QUESTIONS? CUSTOMER , THAT IS, IT FEELS LIKE A REALLY, REALLY HUGE, UM, INCREASE. MAYBE NOT FOR THE SCOPE OF THIS, BUT FOR A ONE TIME. AND IT SEEMS LIKE THERE'S MORE AND MORE TASKS ORDERS THAT ARE INCREASES IN OUR BUDGET. UM, SO DO WE OBTAIN THE DOCUMENTATION THAT THE SUBCONTRACTOR SENDS TO STRUCTURE POINTS IN ORDER TO SHOW WHAT THEIR ACTUAL COSTS ARE? UM, I'M CONCERNED ABOUT IT BEING INFLATED. I'M ALSO CONCERNED VERY MUCH ABOUT THE FACT THAT OUR FORMER MAYOR HAS NOW EMPLOYED BY THIS COMPANY. THAT'S A LOT OF MONEY FOR US TO SPEND WITH HIM, OR I'M SORRY, WITH THE COMPANY FOR NOW, SOMEBODY WHO WENT FROM COUNCIL TO BEING EMPLOYED BY THAT COMPANY. UM, SO I THINK THERE'S JUST, THERE'S A LOT OF CONCERNS IN MY BRAIN AROUND THAT AND ENSURING THAT WE'RE NOT PAYING OVERLY INFLATED PRICING, UM, AS YOU KNOW, JUST BECAUSE WE'RE ALREADY UNDER WITH THEM AND THEY KNOW THAT THEY CAN DO IT. THEY HAVE INSIDER INFORMATION THEN I, I ABSOLUTELY UNDERSTAND YOUR CONCERNS. SO WE DID ASK, UM, CO FRIENDLY TO SUBMIT THEIR DRAFT INVOICE BECAUSE THEY'RE NOT SUPPOSED TO INVOICE US AGAINST NOTHING. SO WE DON'T HAVE THIS PO APPROVED SO THEY CANNOT INVOICE US. BUT WE ASKED THEM FOR THIS DRAFT INVOICE SHOWING ALL THEIR COMPLETED WORK. AND ALSO, UM, I WANTED TO LET YOU KNOW THAT WE HAVE OUR BEST PROJECT MANAGER ON THIS PROJECT. UM, JOANNE GARCIA, SHE'S BEEN MANAGING THIS AND SHE REVIEW EVERY LINE SHE PUSH BACK ON ANYTHING THAT SHE THINK IS UM, OVERCHARGING. SO THERE'S BEEN A LOT OF BACK AND FORTH ON REVIEWING THOSE SCOPES. OKAY. SO WHEN WE DO OUR CONTRACTS WITH THESE COMPANIES, DO WE HAVE, UM, RATES FOR A LOT OF THESE THINGS ALREADY PRE-NEGOTIATED INTO THE CONTRACT? ARE THEY ABLE TO CHANGE THEIR RATES DURING THE COURSE OF A CONTRACT? WHAT DOES THAT LOOK LIKE? SO OUR PROCUREMENT TYPICALLY DOES A RATE REVIEW WHEN WE ENTER, UH, THOSE CONTRACTS, THERE ARE HOURLY RATES. SO, UM, FOR ENGINEERING TYPE OF WORK, WE'RE NOT ALLOWED TO, UM, NEGOTIATE BASED ON PRICE OR NOT NEGOTIATE TO SELECT BASED ON PRICE. SO WE ISSUE A, UM, REQUEST FOR QUALIFICATION. WE SELECT THE BEST, WE ONLY SELECT BASED ON EXPERIENCE. WE SELECT THE BEST QUALIFIED FIRM TO DO THE WORK, THEN WE NEGOTIATE THE LEVEL OF SERVICE, THEIR RATE TABLE AND SUCH. AND ARE WE ACTIVELY NEGOTIATING THOSE RATES? YES. ONCE WE ENGAGE. OKAY. YES MA'AM. OKAY. THANK YOU. ANY OTHER DISCUSSION? I'D LIKE TO MAKE A MOTION TO APPROVE THE, THE TASK ORDER CHANGE. SECOND. ALRIGHT. UH, MOTION MADE BY MYSELF. SECONDED BY COUNCIL MEMBER HARRIS. ALL IN FAVOR SAY AYE. AYE. AYE. ALL OPPOSED. [00:30:01] MOTION PASSES. CONSIDER [4) Consider approval of a Resolution authorizing an expenditure of $295,719.60, which includes the cost of services in an amount of $268,836.00 plus a 10% contingency of $26,883.60, for Task Order No. 260702 to Packsaddle Management, LLC for the relocation and construction of a new 12" waterline, approximately 110 feet West of Cromwell edge of pavement to Cromwell Drive east of ROW line, for the purpose of the Kohlers Crossing Roundabouts project.] APPROVAL OF RESOLUTION AUTHORIZING AN EXPENDITURE OF $295,719 AND 60 CENTS, WHICH INCLUDES THE COST OF SERVICES IN THE AMOUNT OF $268,836 PLUS A 10% CONTINGENCY OF 26,883 AND 60 CENTS FOR TASK ORDER NUMBER 2 6 0 7 0 2 TO PAX SADDLE MANAGEMENT LLC FOR THE RELOCATION AND CONSTRUCTION OF A NEW 12 INCH WATER LINE, APPROXIMATELY 110 FEET WEST OF THE CROMWELL EDGE OF PAYMENT TO CROMWELL DRIVE EAST OF RIGHTAWAY LINE. FOR THE PURPOSE OF THE KOHLER'S CROSSING ROUNDABOUTS PROJECT, I PRESENTER LOUIS A HI AGAIN. SO THIS IS THE PART OF, UM, WORK THAT KALY WILL BE INVOLVED AS WELL THAT I PROMISED TO EXPLAIN. UM, IF I CAN JUST SKIP OVER THE PROJECT BACKGROUND AND SUMMARY. I'M SURE YOU'RE ALL FAMILIAR WITH THIS ALREADY. UM, SO THIS PARTICULAR WORK BACKGROUND, UM, I DO WANNA CLARIFY THAT, UH, GIVEN THE SCOPE CHANGES ON THIS PROJECT, ANY WORK THAT WE'RE BRINGING UP TO YOU AND WE'RE PROPOSING, WE MAKE SURE IT'S NEEDED NO MATTER WHAT THE IMPROVEMENT IS. AND UM, SO THIS IS AT THE CROMWELL AND KOHLER'S LOCATION. UH, IT'S A LITTLE HARD TO SEE, BUT THERE'S A REALLY LIGHT BLUE LINE THAT IS PARALLEL TO KOHLER'S RIGHT AT THAT STOP BAR AT THE INTERSECTION. THAT'S A SECTION OF THE WATER LINE THAT'S CURRENTLY IN CONFLICT AND WE'RE BRINGING IT DOWN SOUTH OF CROMWELL A LITTLE BIT, MAKING THAT 45 OH THANK YOU. MAKING THAT 45 DEGREE ANGLE. UM, SO A COUPLE THINGS THAT DEEMED THIS WORK VERY NECESSARY. FIRST OF ALL, UM, THIS WATERLINE WILL BE IN CONFLICT WHEN WE HAVE ILLUMINATION POLES AT THAT INTERSECTION. SECOND OF ALL, REGARDLESS IF IT'S GOING TO BE A PROPOSED ROUNDABOUT IN THE FUTURE OR IT'S GOING TO BE A PROPOSED SIGNALIZE INTERSECTION IN THE FUTURE, THIS WATERLINE IS IN CONFLICT. AND THE THIRD IS THAT THE DEVELOPER TO THE SITE, UM, THEY HAVE APPROVED PLANS THAT, UH, TIE INTO THE PROPOSED LOCATION OF THAT NEW WATER LINE. SO IF WE WERE TO NOT RELOCATE THAT WATER LINE, WE ARE ASKING THEM TO GO BACK AND REDESIGN THEIR ENTIRE UTILITY. SO THE SCOPE OF WORK INCLUDE, UM, INSTALLATION OF NEW 12 INCH WATER LINES OR THE VALVE AND GATE VALVES BASED ON THE PLAN SHE'S PROVIDED INCLUDES UTILITIES TO BE INSTALLED TO THE HORIZONTAL VERTICAL ALIGNMENTS FOLLOWING SPECIFIC, UH, SPECS REQUIREMENTS FOR PLACEMENT, ADJUST FIRE HYDRANT TO SERVE NEW DEVELOPMENT OF, UH, CROMWELL DRIVE. AND ALSO COMPLETION OF THE WORK TO BE NO LATER THAN 40 DAYS AFTER THE NOTICE TO PROCEED START DAY. SO IT'S A VERY SHORT CONSTRUCTION TIMELINE. UM, SO THE PROJECT LIMIT IS SHOWN ON, THERE IS SOUTH SIDE OF COLORS CROSSING ON CROMWELL DRIVE. UM, APPROXIMATELY 110 FEET WEST OF CROMWELL EDGE OF PAYMENT TO CROMWELL DRIVE EAST OF THE RIGHT OF WAY LINE. THE COST OF THIS TASK ORDER IS 268,836 UH, DOLLARS WITH A 10% CONTINGENCY AND MAKING IT $295,719 AND 60 CENTS. AND I DO WANNA EXPLAIN THAT TYPICALLY YOU DON'T SEE TASK ORDER FOR CONSTRUCTION PROJECT. TYPICALLY IT'S A CONTRACT, BUT, UH, I FORGOT THE TIME. SORRY. UM, LAST YEAR WE, UM, IT WAS IN THE BACKGROUND LAST YEAR, WE UH, HAD TWO IDIQ CONTRACT. ONE IS FOR DRY UTILITY, ONE IS FOR WET UTILITY. IT ALLOWS US FOR THOSE SMALLER WORK, LESS COMPLICATED WORK TO BE ABLE TO ISSUE OUT REALLY QUICKLY. AND THOSE WERE SELECTED BASED ON A COMPETITIVE BID PROCESS. AND THE OPTION ONE, APPROVE A RESOLUTION AUTHORIZING EXPENDITURE OF $295,719 AND 60 CENTS, WHICH INCLUDES A COST OF SERVICE IN AN AMOUNT OF $268,836 PLUS A 10% CONTINGENCY OF $26,883 AND 60 CENTS. FOR TASK ORDER NUMBER 2 6 0 7 0 2 TO P SETTLE MANAGEMENT LLC FOR THE RELOCATION AND CONSTRUCTION OF THE NEW 12 INCH WATER LINE. APPROXIMATELY 110 FEET WEST OF CRWA EDGE OF PAYMENT TO CROMWELL DRIVE EAST OF THE RIGHT OF WAY LINE FOR THE PURPOSE OF COLOR CROSSING ROUNDABOUT PROJECT. OPTION TWO IS DO NOT APPROVE THE RESOLUTION AND STAFF RECOMMENDS OPTION ONE QUESTIONS ANY DISCUSSION FOR SCALE. UM, TO CONFIRM, HOW IS THIS GONNA BE PAID FOR FIRST? TWO. TWO. SO THIS TWO YES. CO BONDS? YES. THIS WILL BE PART OF THE ROUNDABOUT PROJECT BUDGET. OKAY. NEXT TIME WE HAVE A TS MEETING, IS THERE ANY WAY THAT WE CAN GET THE TS THE AMOUNT THAT WE HAVE IN [00:35:01] THE TS? UM, BECAUSE IT SEEMS LIKE WE'RE PUTTING A LOT ON CO BONDS AND I JUST WANNA ENSURE, I MEAN, AT SOME POINT WE'RE JUST GONNA HAVE TO PAY WITH T'S FUNDS ALTOGETHER AND THAT'S GONNA BE HARD WHEN WE'RE MAKING LITTLE PAYMENTS ON ALL THESE CO BONDS. UM, AND SO IF WE COULD JUST FIND OUT HOW MUCH IS IN THERE AND THEN HOW MUCH IS BEING UTILIZED IN, IN BOND REPAYMENTS, THAT WOULD BE HELPFUL. SURE, WE CAN DO THAT IN THE NEXT STEP DAY. OKAY. THANK YOU. , WHAT WAS THAT? I JUST HAD SOME COMMENTS TO MAYOR FLORES KALE. UM, I THINK IT'S VERY IMPORTANT TO TRACK THOSE COSTS AND SEE WHAT WE'RE DOING BECAUSE CERTAINLY THE LONGER WE KEEP A TOURS IN PROGRESS AND, AND KEEP THOSE FUNDS OUT OF OUR GENERAL FUND, THE MORE STRESS IT PUTS ON THE REST OF OUR POPULATION IN ORDER TO PAY FOR ALL OF THOSE ESSENTIAL SERVICES THAT WOULD NORMALLY COME OUT OF THOSE FUNDS. SO, UM, YOU KNOW, I'D LIKE AT SOME POINT TO SEE LIKE, WHERE ARE WE GONNA BE FINAL WITH ALL OF THESE IMPROVEMENTS THAT ARE COMING OUT OF THE TS FUND. UH, 'CAUSE WE CERTAINLY HAVEN'T SPENT THIS KIND OF MONEY ON ANY OTHER AREA OF THE CITY, SO THANK YOU. ANYBODY ELSE? I WOULD ARGUE TOO THAT THE, THE PURPOSE OF THE TURS IS TO DIRECT THE COSTS TOWARDS THE AREA THAT IT'S GOING TO BE AFFECTED SO THAT, YOU KNOW, WHILE THAT MONEY DOESN'T GO INTO THE GENERAL FUND, IT'S ALSO BEING PAID FOR BY THE PEOPLE IN THE AREA THAT'S USING IT. SO THERE'S UH, THERE'S PROS AND CONS TO TOT IT'S IMPORTANT TO KEEP A BALANCE BALANCED APPRO, UH, APPROACH. ANY OTHER CONVERSATION? ALL RIGHT. UM, I MAKE A MOTION TO APPROVE THE RESOLUTION AUTHORIZING EXPENDITURE OF THE 209 5,700 1960, UH, FOR PAX SETTLE MANAGEMENT. SECOND. SECOND BY, UH, COUNCIL MEMBER ZAPATA. ALL IN FAVOR SAY AYE. AYE. AYE. ALL OPPOSED? ALRIGHT. MOTION PASSES. ALRIGHT. UH, TIME IS 6 37 AND WE ARE ADJOURNED. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.