[I) Call Meeting to Order and Roll Call]
          [00:00:15]
          CALLING TO ORDER THE PLANNING AND ZONING COMMISSION REGULAR SCHEDULED MEETING. AND COULD WE HAVE A ROLL CALL, PLEASE? PALACIOS HERE, HERE. HERE. ONCKEN. CALIPHATE. HERE. 
          HILDRETH. HERE. OKAY. SO MOVING ON TO. PLANNING. JASON. LUTZ. INTRODUCING ONE NEW MEMBER 
          [1) Welcome and introduction of newly appointed and re-appointed Planning and Zoning Commission members. 
Jake Webb (Seat 2)
Neil Stegall (Seat 4)
Patricia Palacios (Seat 1)
Irma Mason (Seat 6)
]
TONIGHT. PATRICIA PALACIOS WAS CHOSEN BY COUNCIL OR BY THE COMMITTEE TO JOIN US HERE TONIGHT. SHE HAS BEEN ON THE VOA FOR SEVERAL. HOW MANY YEARS HAVE YOU BEEN ON? SINCE I'VE BEEN HERE? I THINK SO FOR AT LEAST. LET'S SEE. OH, HERE'S THE. I'VE JUMPED RIGHT INTO IT. 
          LET ME GO THROUGH THIS. SO AGAIN, PLANNING AND ZONING COMMISSION SEVEN MEMBER BODIES APPOINTED BY COUNCIL. WE'RE SERVING TWO YEAR TERMS WITHOUT COMPENSATION. OTHER THAN THE GREAT WORK THAT YOU DO FOR THE CITY. AGAIN, WE'RE MAKING RECOMMENDATIONS ON ZONING, LAND USE, SUBDIVISION PLANNING, DEVELOPMENT REGULATIONS, AND OUR COMP PLAN. AGAIN, WE EXERCISE SUBDIVISION ACCORDING TO STATE LAW. SO NOT ONLY ARE WE HAVING PATRICIA JOIN US TONIGHT, BUT WE ACTUALLY HAD A COUPLE OF REAPPOINTMENTS. SO WE HAD TWO REAPPOINTMENTS. JAKE WEBB SEAT TO A TWO YEAR TERM NEIL STEGALL SEAT FOR A TWO YEAR TERM. PATRICIA IS IN SEAT ONE. THIS IS AN UNEXPIRED TERM THAT SHE IS FILLING THAT WILL END IN SEPTEMBER OF 2027. SO YOU'LL BE UP FOR REAPPOINTMENT AT THAT POINT. AT THAT POINT, IRMA MASON IS SEAT SIX. SHE WAS SELECTED TO A TWO YEAR TERM. UNFORTUNATELY, SINCE THE TIME THAT IRMA WAS APPLIED TO HER APPOINTMENT, SHE HAD SOME WORK CONFLICTS THAT THAT CHANGED HER AVAILABILITY. SO SHE ACTUALLY SENT US HER HER RESIGNATION LETTER PRIOR TO HER GETTING ON BOARD. SO WE WILL START THE PROCESS AGAIN. WE HAVE SOME GOOD APPLICANTS. IF YOU KNOW ANYBODY THAT'S INTERESTED, PLEASE HAVE THEM APPLY TO CITY SECRETARY. DO NOT HAVE A TIMELINE WHEN THAT WILL BE HAPPENING, BUT HOPEFULLY SOONER RATHER THAN LATER SO WE CAN MAKE SURE WE'RE HAVING QUORUM. 
          SO WELCOME, PATRICIA. WELCOME BACK JAKE NEAL, I'M GLAD YOU ALL RE-UPPED. YOUR HELP IS ALWAYS BEEN APPRECIATED HERE WITH US. SO HAVING SAID THAT, I'LL TURN IT OVER TO THE NEXT ITEM. NEXT ITEM IS THIRD ITEM ANNUAL MEETING. NOMINATION AND ELECTIONS. CONSIDER NOMINATIONS FOR ANNUAL ELECTIONS FOR CHAIR, VICE CHAIR SIGNING SECRETARY DUTIES AND ADOPTION OF REGULAR SCHEDULED MEETING. AND ONCE MORE, JASON LUZ. YES. SO BASICALLY WE DO NEW CHAIRS, VICE CHAIRS IN OCTOBER FOR PLANNING AND ZONING COMMISSION. SO YOU MAY ELECT CITY SECRETARY, BUT STAFF RECOMMENDS REAPPOINTING CITY STAFF TO SERVE AS THAT CITY SECRETARY ROLE. THERE'S SOME FUNCTIONS THAT WE HAVE TO DO THAT WE CAN'T RELY ON ON THE BOARD. 
          AGAIN, THE COMMISSION DOES ESTABLISH TIME AND PLACE FOR OUR REGULAR MEETINGS, AND WE HAVE PROVIDED YOU ALL A PROPOSED CALENDAR. WHEN WE LOOK AT THE ELECTIONS. SO THE CURRENT CHAIR WILL OPEN THE NOMINATIONS. UNFORTUNATELY, SARAH IS NOT HERE TODAY. 
          CONGRATULATIONS TO HER. SHE RECENTLY WAS MARRIED AND ON HER ON HER HONEYMOON. SO FOLLOWING NOMINATIONS, WE'LL TAKE A VOTE. A MINIMUM OF FOUR VOTES NEED TO PASS. THE CURRENT CHAIR CAN OPEN THE NOMINATION FOR VICE CHAIR AS WELL. FOLLOWING NOMINATIONS, WE'LL TAKE THE VOTE AGAIN FOR VOTES NEEDED TO PASS. FOLLOWING THE VOTE, THE ELECTED CHAIRPERSON WILL RUN THE MEETING. IF THAT CHAIRPERSON IS SARAH, THEN IT WOULD BE THE NEWLY ELECTED VICE CHAIR. THAT'S MR. SEGAL. HE WILL CONTINUE TO MOVE FORWARD. IF NOT, THAT WOULD BE WHOEVER IS ELECTED IN THEIR PLACE. OKAY, SO AS PART OF THE CALENDAR, WE'RE ESTABLISHING OUR REGULAR PLANNING AND ZONING COMMISSION MEETING DATES FOR 2627. THESE ARE KIND OF THE DATES, HOLIDAYS IN WHICH THE OFFICES ARE CLOSED. APA CONFERENCES DOES NOT INCLUDE ANY SPECIAL CALLED MEETINGS. WE GENERALLY TRY NOT TO HAVE THOSE, BUT SOMETIMES THERE ARE SOME ITEMS DUE TO HOLIDAYS OR THE WAY THE CALENDAR FALLS. WE TRY AND PUSH THOSE AHEAD TO. SO WE'RE NOT DELAYING AN APPLICANT NEEDLESSLY. AGAIN, SUBJECT IS IS SUBJECT TO CHANGE, BUT THE COMMISSION IS REQUIRED TO MEET AT LEAST ONCE A MONTH. BUT WE ARE ON A TWO MONTH, BI WEEKLY OR BI MONTHLY MEETING PLAN. WE HAVE CANCELED THOSE IN THE PAST WHEN WE NEED TO. SO HERE IS THE PNC MEETING CALENDAR. ALL THE DATES ARE HIGHLIGHTED, SO PLANNING ZONING COMMISSIONS ARE IN YELLOW HOLIDAY CITY CLOSES. OFFICES ARE PINK. AND TONIGHT OUR RECOMMENDATION IS ELECTED 
          [00:05:05]
CHAIR AND VICE CHAIR. SIGNED SECRET SECRETARY DUTIES TO STAFF AND THEN ADOPT THE CALENDAR AS PRESENTED WITH OR WITH MODIFICATIONS. IF THERE'S ANY CHANGES I'D LIKE TO MAKE. 
          AND AGAIN, IF THERE'S SOME TIMES THAT YOU'RE NOT, YOU KNOW, SURE ABOUT RIGHT NOW, AS WE GET CLOSER TO THOSE DATES, YOU CAN APPROACH STAFF. IF THERE'S SOMETHING YOU WANT TO MAKE SURE THAT YOU'RE ATTENDING, WE CAN POSSIBLY LOOK AT MOVING THAT IT'S JUST A LITTLE DIFFICULT 
          [2) Consider nominations for annual elections for Chair, Vice Chair, assigning secretary duties, and adoption of regular meeting calendar. ]
WHEN WE HAVE APPLICANTS KIND OF IN THE QUEUE. SO I'LL TURN IT OVER TO YOU, MR. STEGALL, FOR NOMINATIONS. YES. WE'LL OPEN THE FLOOR FOR NOMINATIONS FOR CHAIR. AS A WEDDING PRESENT. 
          ALL NOMINATE SARAH WEISNER, THE THE CHAIR POSITION. OKAY. I'LL SECOND. OKAY. ANY OTHER NOMINATIONS? DO WE HAVE A VOTE? ALL IN FAVOR OF SARAH WEISNER, SAY AYE. I OKAY. SARAH IS TAKES THE CHAIR AGAIN. VICE CHAIR, OPEN THE NOMINATIONS. I'LL NOMINATED FOR VICE CHAIR WHETHER YOU WANT IT OR NOT. NOMINATE YOU. I'M NOT SAYING ANYTHING. OKAY, I SECOND OKAY. 
          WHEN? ANY OTHER NOMINATIONS? OKAY. MOVE TO A VOTE. ALL IN FAVOR, SAY AYE. I OKAY. ALL OPPOSED. OKAY. UNANIMOUS. THAT'S TAKEN CARE OF. NO CHANGE, NO CHANGE, NO CHANGE, NO CHANGE. 
          THEN WE'LL LOOK AT THE CALENDAR HERE. IT NEEDS FORMAL APPROVAL. IS THAT CORRECT? WE ALSO NEED TO. YES. WE WOULD NEED TWO SEPARATE MOTIONS. ONE, TO NOMINATE CITY STAFF AS YOUR CITY, AS YOUR SECRETARY, AND THEN A VOTE ON THAT. AND THEN ANOTHER MOTION ON THE CALENDAR. 
          THAT'S SUCH A GIVEN TO ME, THE CITY SECRETARY. I'LL MAKE MOTION TO APPOINT CITY STAFF AS THE SECRETARY. SECOND, CALL FOR A VOTE. ALL IN FAVOR, SAY AYE. AYE. ALL OPPOSED? VOTE CARRIES. 
          OKAY. SO CITY STAFF CAN ASSIGN WHO THEY WISH, BUT I HOPE IT'S DEBBIE. AND AS FOR THE CALENDAR, I DON'T KNOW IF EVERYBODY'S HAD A CHANCE TO REVIEW IT, BUT YOU'VE UNDERSTOOD WHAT THE PLANNING DIRECTOR HAS OFFERED US, I'M SURE. SO TO VOTE ON THE CALENDAR. DO I HAVE A MOTION? MR. CHAIRMAN, I'D LIKE TO MAKE A MOTION. WE ADOPT THE CALENDAR AS PRESENTED ANY SECOND, I SECOND. OKAY. WE HAVE A MOTION AND A SECOND TO APPROVE THE CALENDAR AS PRESENTED. ALL IN FAVOR? AYE. ALL OPPOSED PASSES UNANIMOUSLY. OKAY. SO THAT'S THE OFFICIAL BUSINESS FOR THE 
          [IV) Approval of Minutes]
ANNUAL MEETING. LET'S MOVE ON TO THE APPROVAL OF MINUTES. NOW THAT WE'RE ALL EMPANELED, CONSIDER APPROVAL OF THE PLANNING AND ZONING COMMISSION. SEPTEMBER 22ND, 2026. REGULAR MEETING MINUTES ITEM PRESENTER IS DEBBIE GUERRA. WE'VE GOT THE EXHIBIT HERE. ANYBODY WANT TO MAKE A MOTION ON APPROVAL OF THE MINUTES? I'LL MAKE A MOTION TO APPROVE THE MINUTES FROM SEPTEMBER 22ND. I'LL SECOND GET THE SECOND TO COMMISSIONER HILDRETH. WE HAVE A VOTE. ALL IN FAVOR, SAY AYE. AYE. ALL OPPOSED? OKAY. THAT PASSES. NOW, THIS EVENING WE HAVE A CITIZEN COMMENT PERIOD WITH PLANNING AND ZONING COMMISSION, CITIZEN COMMENT PERIOD. THE PLANNING AND ZONING COMMISSION WELCOMES COMMENTS FROM CITIZENS EARLY IN THE AGENDA OF REGULAR MEETINGS. 
          SPEAKERS ARE PROVIDED WITH AN OPPORTUNITY TO SPEAK DURING THIS PERIOD, TIME PERIOD ON ANY AGENDA ITEM OR ANY OTHER MATTER CONCERNING CITY BUSINESS, AND THEY MUST OBSERVE THE THREE MINUTE LIMIT. ANYONE WISH TO COME FORWARD TO MAKE A COMMENT? SEEING NONE. CITIZEN COMMENT 
          [4) Consider approval of a Conditional Use Permit for two warehouse buildings located at 3675 Kyle Crossing, in the I-35 Overlay District and Hays Commerce Center Planned Unit Development.  (CUP-26-0171)]
PERIOD IS CLOSED. ITEMS SIX CONSIDER AND POSSIBLE ACTION. CONSIDER APPROVAL OF A CONDITIONAL USE PERMIT FOR TWO WAREHOUSE BUILDINGS LOCATED AT 3675 KYLE CROSSING IN THE I-35 OVERLAY DISTRICT AND HAYES COMMERCE CENTER. PLANNED UNIT DEVELOPMENT QP26-0171. 
          PRESENTER MISS SHARP ALL RIGHT. GOOD EVENING, KAYLA SHARP, SENIOR PLANNER SO TONIGHT WE HAVE A CONDITIONAL USE PERMIT FOR YOU. FOR THIS ONE, THE APPLICANT SEEKS TO CONSTRUCT TWO WAREHOUSE BUILDINGS LOCATED AT 3675 KYLE CROSSING. THE BUILDINGS ARE LOCATED WITHIN THE I-35 OVERLAY DISTRICT AND THEY ARE ALSO WITHIN THE HAYS COMMERCE CENTER POD, WHICH HAS 
          [00:10:02]
SOME BUILDING MATERIAL REQUIREMENTS AS WELL. THE MATERIALS CONSIST PRIMARILY OF CONCRETE TILT WALL PANELS WITH GLAZING AND ARCHITECTURAL FEATURES TO ACCENT THE DESIGN. 
          THE HAYS COMMERCE PUD HAS SOME SPECIFIC BUILDING MATERIALS. AS I MENTIONED, THE EXTERIOR FINISH OF ALL BUILDINGS SHALL BE MASONRY EXCEPT FOR DOORS, WINDOWS AND TRIM. MASONRY. FOR THIS PUD SHALL BE STONE SIMULATED STONE, BRICK, STUCCO, CONCRETE, MASONRY UNITS, TILE HARDIEPLANK, TILT WALL OR OTHER SUCH SUITABLE MATERIAL AS MAY BE APPROVED BY THE PLANNING DIRECTOR AND THE BUILDING OFFICIAL. SO HERE IS KIND OF THE OVERALL SITE PLAN. YOU HAVE THE FIRST BUILDING FRONTING KYLE CROSSING, AND THEN THE OTHER ONE IS ACCESSED FROM, I BELIEVE THAT'S VISTA RIDGE DRIVE. AND HERE ARE THE RENDERINGS OF THE BUILDING. SO ALMOST ENTIRELY THE CONCRETE TILT WALL. AND THEN YOU CAN KIND OF SEE ON THE THE LEFT SIDE OF THIS ONE, THE SCREENING WALLS. I HAVE ANOTHER EXHIBIT THAT HIGHLIGHTS THOSE AS WELL. 
          AND THEN THIS IS THE VIEW FROM THE, THE TRUCK COURT, THE REAR OF THE BUILDINGS. HERE ARE THE COLORED ELEVATIONS. A LITTLE BIT DIFFICULT TO TO DIFFERENTIATE BETWEEN MATERIALS AND COLORS HERE. BUT YOU HAVE THE MATERIAL CALCULATIONS BELOW. SO IT DEFINITELY MEETS THE REQUIREMENTS OF THE PUD AND THE OVERLAY. SAME WITH THE BACK OF THE BUILDINGS. AND THE SIDES. 
          AND THEN HERE'S THE EXHIBIT KIND OF HIGHLIGHTING THE THE SCREENING WALLS. SO YOU CAN SEE THERE ARE THE SCREENING WALLS FACE VISTA RIDGE DRIVE TO SCREEN THE THE TRUCK COURT FROM PUBLIC RIGHT OF WAY. AND THEN HERE IS THE LANDSCAPING PLAN. AND THEN AS PART OF THE LANDSCAPING, WE DO HAVE SOME SPECIAL CONSIDERATIONS FOR THIS ITEM TONIGHT AS PART OF THE SITE DEVELOPMENT PROCESS, A 33 INCH RED OAK TREE WAS IDENTIFIED IN THE CENTER OF THE PROPERTY WITHIN THE AREA PROPOSED TO BE USED AS THE TRUCK COURT FOR THE DEVELOPMENT. 
          THE TREES OVERALL AND GOOD HEALTH. THE ARBORIST NOTED SOME FAILED LIMBS AND DEADWOOD, BUT IDENTIFIED THE TREE FOR PRESERVATION AND ALSO A POSSIBLE CANDIDATE FOR TRANSPLANTING. UNDER OUR CODE, IT'S CONSIDERED A SPECIMEN TREE, WHICH REQUIRES ALL REASONABLE EFFORTS TO BE MADE TO PRESERVE THE TREE. HERE YOU CAN SEE WHERE THE TREE IS CURRENTLY LOCATED RIGHT IN THE CENTER OF THAT TRUCK COURT. BUT RATHER THAN REMOVING THE TREE, THE APPLICANT WOULD LIKE TO EXPLORE THE POSSIBILITY OF RELOCATING THE TREE ELSEWHERE ON THE SITE TO THE SOUTHWEST CORNER, THEY HAVE SOME ROOM. THEY WOULD LOSE SOME PARKING SPACES, BUT THEY HAVE SOME ROOM TO TO RELOCATE THAT, AND THEY WON'T BE LACKING ANY PARKING SPACES BY DOING SO. 
          ALSO, WANT TO POINT OUT THAT THIS WOULD NOT REDUCE ANY OF THE OTHER LANDSCAPING REQUIREMENTS. THEY WOULD STILL KEEP ALL OF THE THE OTHER LANDSCAPING THAT THEY'RE PROPOSING. THEY WOULD JUST BE ABLE TO PRESERVE THIS TREE. GENERALLY SPEAKING, BASED ON CITY CODE AND THE INFORMATION PROVIDED BY THE ARBORIST STAFF WOULD NOT BE SUPPORTIVE OF REMOVAL OF THE TREE. SO THAT'S WHY WE'RE PRESENTING THIS OPTION TO RELOCATE THE TREE ON SITE. SO THE OPTIONS TONIGHT ARE TO APPROVE THE ELEVATIONS AND OVERALL SITE AND LANDSCAPE PLAN, WITH THE CONDITION THAT STAFF BE AUTHORIZED TO WORK WITH THE DEVELOPER TO RELOCATE THE TREE ON SITE AND MAKE ANY NECESSARY REVISIONS TO THE SITE AND LANDSCAPE PLANS TO ACCOMMODATE THE RELOCATION OR DENY THE CUP AS PRESENTED. ALSO WANT TO POINT OUT THAT IF IT'S DETERMINED THAT THE TREE CANNOT REASONABLY BE RELOCATED ON SITE, THE DEVELOPER WOULD HAVE TO COME BACK FOR CONSIDERATION BY THE PLANNING AND ZONING COMMISSION, EITHER TO REQUEST REMOVAL OF THE TREE OR PRESENT AN ALTERNATIVE SITE DESIGN THAT PRESERVES THE TREE. AND STAFF RECOMMENDS OPTION ONE TO ALLOW STAFF TO WORK WITH THE APPLICANT FOR THE RELOCATION OF THE TREE, AND MAKE ANY NECESSARY REVISIONS TO THE SITE AND LANDSCAPE. PLANS TO ACCOMMODATE THE RELOCATION. WANT TO DO AROUND ABOUT AROUND THREE? NO. ANY QUESTIONS? ANY QUESTIONS FOR STAFF? YEAH, I HAVE A QUESTION IS, AS I NOTICE THERE'S A ENTRANCE EXIT ON KYLE CROSSING THAT LOOKS LIKE IT'S FOR CAR TRAFFIC. OBVIOUSLY NOT 18 WHEELERS. IS THAT ENTRANCE 
          [00:15:02]
OR IS THAT NECESSARY TO BE THERE? I JUST I'M A LITTLE CONCERNED SINCE IT'S SO CLOSE TO THE CURVE IN THE ROAD THERE. IS IT POSE A HAZARD? DO THEY NEED THAT PLACEMENT RIGHT THERE? COULD IT BE ALONG THE ACCESS ROAD AS WELL? JUST WAS CURIOUS ON THE LOGIC FOR IT. YES. THIS BOTH OF THESE PROPOSED DRIVEWAY ENTRANCES HAVE BEEN REVIEWED BY OUR TRANSPORTATION TEAM, AND THEY'VE MET ALL THE NECESSARY CRITERIA. SO THEY DON'T FEEL THAT THERE'LL BE ANY ADDITIONAL HAZARD. ADDED TO THAT. NOT TO MY KNOWLEDGE, NO. AND WE DID HAVE SOME CONVERSATIONS ON THAT. 
          UNFORTUNATELY, BECAUSE OF THE LOCATION TO THOSE OTHER INTERSECTIONS, MOVING IT EITHER WAY WOULD BE MORE PROBLEMATIC. SO THAT'S WHY THE LOCATION WAS CHOSEN. OKAY. THANK YOU. I KNOW THERE'S LANES ON THAT ROAD ARE PRETTY NARROW. IF IT'S, YOU KNOW, LARGER LIKE 18 WHEELERS, SEMIS TURNING OUT OF THERE, THEY'RE GOING TO BE ABLE TO TURN INTO ONE LANE WITHOUT GOING INTO THE OTHER, INTO THE ONCOMING LANE. IT'S KIND OF WORRIED ABOUT PEOPLE COMING AROUND THE CORNER AND NOT SEEING THEM. THE TRUCK TRAFFIC SHOULD BE COMING OFF OF VISTA RIDGE DRIVE, VISTA RIDGE. OKAY, YES. AND TO ANSWER YOUR QUESTION WOULD BE ALL DEPENDENT ON THE SKILL OF THE DRIVER. THAT'S THE ONLY WAY WE CAN, YOU KNOW, WE TRY TO DESIGN OUR ROADS TO ACCOMMODATE TO ACCOMMODATE THOSE. WE DO LOOK AT TRUCK TURN TEMPLATES, TURNING RADIUS, DEPENDING ON THE TYPE OF VEHICLES THAT ARE COMING IN, 18 WHEELERS, BOX TRUCKS, FIRE TRUCKS, THEY ALL HAVE A DIFFERENT PATTERN. SO WE DO LOOK AT THAT. NOW. WHETHER THEY CAN MAKE THAT OR NOT IS JUST DEPENDENT ON THE DRIVER. AND VISTA RIDGE ALREADY SERVES AS A ENTRANCE FOR 18 WHEELERS CURRENTLY, RIGHT? OKAY. CORRECT. YEAH. OKAY. DO WE HAVE AN ALTERNATIVE? IF LET'S SAY THE ARBORIST COMES BACK AND SAYS THAT IT'S NOT FEASIBLE TO MOVE THE TREE. SO WE HAVE THE APPLICANT HAS BEEN IN TALKS WITH AN ARBORIST AND ALSO A COMPANY THAT DOES THE TREE LOCATION RELOCATING. AND THEY'VE INDICATED THAT IT'S LIKELY A VIABLE OPPORTUNITY. THERE'S JUST SOME ADDITIONAL DETAILS THAT NEED TO BE WORKED OUT. SO ALL SIGNS POINT TO IT BEING A VIABLE OPTION. BUT IF FOR SOME REASON IT'S NOT, WE HAVE HAD DISCUSSIONS WITH THE APPLICANT ABOUT WHAT EITHER PRESERVING THE TREE IN ITS CURRENT LOCATION MIGHT LOOK LIKE, OR POTENTIALLY HAVING TO TO REMOVE THE TREE, WHICH WOULD THEN LEAD TO TREE MITIGATION REQUIREMENTS, EITHER PLANTING ON SITE OR PAYING A FEE IN LIEU OR SOME COMBINATION OF THE TWO. BUT IF IF IT COMES TO THAT, THEY WOULD HAVE TO COME BACK TO THE PLANNING AND ZONING COMMISSION. IT EXCEEDS THE THRESHOLD WHERE WE CAN ADMINISTRATIVELY APPROVE THE REMOVAL AS STAFF. THANK YOU. AND I WOULD LIKE TO ADD THAT KAYLA AND JULIE AND I WORKED WITH THE APPLICANT QUITE A BIT TO TRY AND EXPLORE ALL OF THE OPTIONS BEFORE WE, YOU KNOW, KIND OF RECOMMENDED TO MOVE A TREE OR SUPPORT THAT MOVING, YOU KNOW, WE TALKED ABOUT, IS THERE A WAY TO KEEP IT ON THE SITE, PROTECT IT IN A TREE? WELL, DRIVE AROUND IT, BUT BECAUSE OF ITS LOCATION, IT COULD COULD AFFECT SOME OF THE BAY DOORS. ALSO, WE TALKED ABOUT, IS THERE A WAY TO KIND OF LOOK AT REDOING? IF YOU SEE THIS, YOU'LL SEE SOME STORM DRAIN KIND OF GOING RIGHT THROUGH KIND OF THE CENTER OF WHERE THAT THAT TREE GOES. YOU KNOW, YOU CAN GRADE SOMEWHAT ON SITES, BUT SOMETIMES YOU DO HAVE TO GO WITH WHAT THE LAND TELLS YOU. SO IF YOU KNOW THE SITE WERE TO BE REDESIGNED, IT WOULD HAVE TO BE TOTALLY REDESIGNED. WE WENT THROUGH SOME SCENARIOS WHERE WE TALKED ABOUT TWO DIFFERENT STORM DRAIN PIPES, MOVING ONE TO THE NORTH, ONE TO THE SOUTH. BUT EACH ONE OF THOSE KIND OF HAD THEIR OWN ISSUES. SO IF SOMETHING CAN'T HAPPEN, WE CAN'T PRESERVE THE TREE. WE'LL HAVE TO LOOK AT SOME OF THOSE OPTIONS, BUT IT WILL BE BACK TO YOU REGARDLESS. 
          OTHER QUESTIONS? I'VE GOT A COUPLE A LOT OF CONCRETE AND ROOFS IN THAT AREA. THE IMPERVIOUS COVER HERE IS A DRAINAGE PROBLEM, AS YOU WOULD UNDERSTAND IT. NO. THAT HAS BEEN ANALYZED BY OUR FLOODPLAIN ADMINISTRATOR AND THEY HAVE MET THEIR IMPERVIOUS COVER REQUIREMENTS FOR FOR DRAINAGE AND ALL OF THAT. OKAY. AND, AND ALSO THEY'RE PUTTING IN A LOT OF NATIVE GRASSES, COASTAL GRASSES AND SO FORTH. ARE THEY PUTTING IN ANY ACTUAL TURF GRASS, ANY BERMUDA OR WHATEVER? I DON'T RECALL OFF THE TOP OF MY HEAD, AND I PROBABLY WON'T BE ABLE TO READ IT FROM HERE. CAN'T READ IT. I'M NOT ABLE TO. I COULDN'T FIND IT EITHER, SO I DON'T REALLY SEE WHERE THEY WOULD PUT IT EITHER. MAYBE BETWEEN THE SIDEWALKS, BUT I CAN'T REALLY TELL. WELL, EVEN IN THE RENDERING, THEY THREW OUT A PIECE OF GRASS IN FRONT OF THE MAIN OFFICE DOOR. SO I ASSUME WAS ASSUMING THAT WAS JUST AN EMBELLISHMENT THERE. I 
          [00:20:02]
WAS HOPING THEY WEREN'T PLANNING TO PLANT IT. THEY'VE GOT A LOT OF PLANTS. A LOT OF THEM LOOK GOOD. OTHER QUESTION IS, IS IRRIGATION. AND IT SAYS THE CONTRACTOR IS RESPONSIBLE FOR THE SUBS INSTALLING AND TAKING CARE OF IT. BUT DID YOU HAVE ANY DISCUSSION ABOUT IRRIGATION FOR THOSE PLANTS? THAT'S TYPICALLY IRRIGATION ISN'T SOMETHING THAT THE PLANNING DEPARTMENT SPECIFICALLY LOOKS AT WHEN WE'RE REVIEWING THESE. WHO WOULD. GENERALLY BUILDING LOOKS AT IRRIGATION. THERE'S KIND OF SEPARATE FACTORS TO DEAL WITH BACKFLOW PREVENTION, CROSS CONTAMINATION. SO THEY HAVE THEIR OWN KIND OF REVIEW CHECKLIST. AND THEN THOSE GET INSPECTED AT FINAL SITE DESIGN. YEAH, THERE'S A LOT OF WE WILL GO WHEN WE DO OUR FINAL SITE DESIGN AND LOOK AT THE PLANTS, WE'LL MAKE SURE THAT WE SEE THAT IRRIGATION IS IN. BUT WE, WE RELY ON THE BUILDING INSPECTORS TO SAY THAT THAT WAS INSTALLED IN ACCORDANCE WITH BEST PRACTICES AND SAFETY STANDARDS. AND THERE'S A LOT OF PLANTS AND YOUNG TREES. THEY LOOK GOOD, BUT THERE'S A LOT TO TAKE CARE OF. OKAY. YEAH. AND I WOULD LIKE TO NOTE TOO, THAT IF IF THIS IS APPROVED AND THAT TREE IS IS TRANSPLANTED, STAFF IS GOING TO HAVE TO KIND OF PUT SOME DOCUMENTATION ON THE SITE PLAN ITSELF JUST TO ENSURE THAT THAT FUTURE OWNERS OF THIS BUILDING KNOW THAT THAT THIS TREE PART OF THIS IS THE REQUIRED LANDSCAPING. SO IF IT WERE TO BE REMOVED OR DIE ON SEVEN, EIGHT YEARS, AT THAT POINT, WE WOULD CONSIDER THAT THE REMOVAL AND MITIGATION WOULD BE REQUIRED BECAUSE IT IS KIND OF A COIN FLIP ON, YOU KNOW, WE WE THINK THESE TREES WILL MAKE IT. BUT, YOU KNOW, DEPENDING ON SOIL TYPES, RAIN, I MEAN, HEAT, DROUGHT, ALL OF THOSE THINGS. SO WE ARE GOING TO MAKE A NOTE THAT THAT LETS EVERY THEM AND FUTURE OWNERS KNOW THAT WE NEED TO CONTINUE TO MONITOR THIS. AND ANJALI JUST POINTED OUT THERE IS IT'S AT THE VERY BOTTOM OF THE SITE PLAN SHEET. PROBABLY HARD TO SEE FROM THE PRESENTATION, BUT IT'S IN THE BACKUP. THERE IS SOME BERMUDA GRASS PROPOSED. OKAY, ON THE ON THE TREE WHEN YOU GUYS ARE DOING THE THE SITE DEVELOPMENT, DO YOU LOOK AT HOW MUCH WATER THAT TREE WOULD HOLD, WOULD ABSORB HOW MUCH GROUNDWATER. NO, WE DON'T GET INTO THAT TYPE OF REVIEW. THAT'S JUST NOT SOMETHING THAT'S IN OUR WHEELHOUSE. YOU KNOW, WE DO HAVE SOME FOLKS ON STAFF THAT COULD PROBABLY BE ABLE TO TO LOOK AT THAT, BUT OUR CODE IS KIND OF LIMITED TO THE NUMBER AND LOCATION. WE DON'T HAVE A LOT OF REGS THAT THAT DISCUSS, YOU KNOW, HOW MUCH WATER THEY'RE SUPPOSED TO GET. WE DO HAVE I'M TALKING ABOUT HOW MUCH WATER THAT THAT WILL ABSORB, HOW MUCH, HOW MUCH WATER, HOW MUCH OF THE GROUNDWATER OR SURFACE WATER THAT OH, I'M SORRY. SO NO, WE WE DON'T LOOK AT THAT ABSORPTION RATE. KESHAV IS OUR FLOODPLAIN ADMINISTRATOR. SO HE GENERALLY JUST LOOKS AT THE RUNOFF AND THE DETENTION. HE DOESN'T REALLY LOOK AT THE ABSORPTION RATES. NOW IF THERE'S A SITUATION WHERE, SAY POND LIMITATIONS OR DEPTH OR SOME OTHER FEATURE THAT WE'RE LIMITING, SOME OF THAT, THAT DRAINAGE, THAT MIGHT BE SOMETHING THAT HE WOULD LOOK AT, BUT THAT'S NOT SOMETHING TYPICALLY THAT I'VE SEEN HIM DO. 
          IT'S GENERALLY JUST KIND OF A FUNCTION OF YOUR FLOW NET VERSUS PRE VERSUS POST RUNOFF RATES. I'M JUST CURIOUS IF YOU GUYS DID DID DO THAT. SO. OKAY, BEFORE WE CAN MOVE ON TO DISCUSSION AMONG OURSELVES, DO WE HAVE A MOTION TO APPROVE OPTION ONE. I'LL MAKE A MOTION TO APPROVE. OPTION ONE. DO WE HAVE A SECOND A SECOND. OKAY. COMMISSIONER WEBB HAS MADE THE MOTION. COMMISSIONER HILDRETH HAS SECONDED IT. WE HAVE A VOTE. ALL THOSE. NOT YET. WE GO ON TO DISCUSSION. WHAT AM I DOING? GETTING AHEAD OF MYSELF. NOT. NOT TOO FAST. SO ANY DISCUSSION ON THIS ITEM? HAVE WE HEARD IT OUT? PRETTY MUCH WITH THE DISCUSSION WITH THE QUESTIONS. 
          NONE FOR ME. OKAY. WE ALL GOOD? ALL RIGHT. LET'S MOVE FORWARD WITH A VOTE ON THE JUST TO JUST I JUST WANT TO CLARIFY ON OPTION ONE IS THAT WITH THE STAFF CONDITION THAT THEY WORK WITH STAFF TO APPROVE THIS. YES. OH, ABSOLUTELY. THANK YOU. IF YOU COULD JUST MENTION THAT THAT WAY IT'S ALL CLEAR ON THE MINUTES. I CAN REVISE MY MOTION TO APPROVE THE ELEVATIONS AND OVERALL SITE AND LANDSCAPE PLAN WITH THE CONDITION THAT STAFF BE AUTHORIZED TO WORK WITH THE DEVELOPER TO RELOCATE THE RED OAK ON SITE AND MAKE ANY NECESSARY REVISIONS TO THE SITE AND LANDSCAPE PLANS TO ACCOMMODATE THE RELOCATION. VERY GOOD. I AGREE WITH THAT. 
          MY SECOND. OKAY, THERE, WE GOT IT. OKAY, LET'S HAVE A VOTE. ALL IN FAVOR OF THIS OPTION? I OPPOSED. OKAY, SO WE HAVE NO FURTHER BUSINESS IN THIS PARTICULAR. ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.